City of Santa Paula
City Council
MAYOR JENNY CROSSWHITE
VICE MAYOR ANDY SOBEL
COUNCILMEMBER RICHARD ARAIZA
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER LESLIE CORNEJO
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, SEPTEMBER 21, 2022
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, INTERIM CITY ATTORNEY
City of Santa Paula - City Council - City Council Regular Meeting 1
BRINGING ITEMS BEFORE THE CITY COUNCIL
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment will be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
In compliance with the Americans with Disabilities Act, if you need special assistance to City of Santa Paula - City Council - City Council Regular Meeting 2
1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. PRESENTATIONS
5.A CHILDHOOD CANCER AWARENESS MONTH - PROCLAMATION
5.B POLICE DEPARTMENT REPORT
5.C COMMUNITY DEVELOPMENT DEPARTMENT REPORT
6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
7. CITY COUNCIL REPORTS
8. CITY MANAGER REPORTS
9. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
REGULAR MATTERS - COUNCIL CHAMBERS
City of Santa Paula - City Council - City Council Regular Meeting 3 Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
9.A EXTEND APPROVAL TO HOLD VIRTUAL CITY COUNCIL, COMMISSION,
COMMITTEE, BOARD AND OTHER CITY BODIES, MEETINGS
PURSUANT TO AB 361
RECOMMENDATION:
Staff recommends that the City Council:
1. Extend Approval to hold Virtual City Council, Commission, Board, and other City Bodies Meetings Pursuant to AB 361.
9.B AUGUST 2022 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
Review and accept the "Certification of Accounts Payable" for the accounts payable
payment cycles for August 2022, starting check number 331740 and ending check number
332022.
Review and accept the "Certification of Salaries" for the pay period ending dates July 29th,
2022 through August 12th, 2022.
9.C APPROVAL OF MINUTES
RECOMMENDATION:
Staff recommends Council approve the following minutes:
1. City Council Closed Session Minutes - August 3, 2022
2. City Council Regular Meeting Minutes - August 3, 2022
9.D BIENNIAL REVIEW OF THE CITY OF SANTA PAULA CONFLICT OF
INTEREST CODE
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7419 amending the City of Santa Paula Conflict of Interest Code.
9.E
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE PLANNING
COMMISSIONER APPOINTMENT
RECOMMENDATION:
Staff recommends that the City Council: Appoint Noel Kiesewetter, Planning Commissioner, to the Economic Development Advisory Committee.
9.F TRANSPORTATION DEVELOPMENT ACT, LOCAL TRANSPORTATION FUND, APPORTIONMENT FOR FISCAL YEAR 2022/2023
City of Santa Paula - City Council - City Council Regular Meeting 4 RECOMMENDATION:
Staff recommends that the City Council:
Adopt Resolution No. 7422 authorizing the submittal of claims for allocation of FY 22/23 Transportation Development Act (TDA) funds.
10. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Discussion and action
Close public hearing
10.A
PROJECT NO.22-TM-01 VESTING TENTATIVE TRACT MAP NO. 6074 - (ORIGINAL EA1 APPROVAL PROJECT NO. 2006-CDP-02 EAST AREA 1 SP-3)
RECOMMENDATION:
Staff recommends the City Council:
(1) Open the public hearing and take evidence;
(2) Consider the evidence received during the public hearing; (3) Adopt Resolution No. 3839 to approve Project No. 22-TM-01 for Vesting Tentative Tract Map No. 6074; a subdivision of 4 existing lots that would allow for the development of 121 residential condominium units and 6 lettered lots for private streets and landscaping, and approve the street names, subject to the conditions of approval;
(4) Take such additional, related action as may be appropriate.
11. ACTION ITEMS
11.A 2022 HOLIDAY PARADE SPONSORSHIP REQUEST
RECOMMENDATION:
Staff recommends City Council:
1. Approve a request to sponsor up to 50% of the costs for City services for the 2022 Santa Paula Holiday Parade.
11.B AMERICAN RESCUE PLAN ACT (ARPA) TRANCHE 2 BUDGET
ALLOCATIONS
RECOMMENDATION:
Staff recommends City Council:
1. Adopt Resolution No. 7421 establishing partial funding obligations associated with the City’s second disbursement of American Rescue Plan Act City of Santa Paula - City Council - City Council Regular Meeting 5 (ARPA) funds.
12. ITEMS FOR FUTURE AGENDAS
13. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
City of Santa Paula - City Council - City Council Regular Meeting 6 To: Honorable Mayor and Members of the City Council
From: Julie Latshaw, City Clerk
Subject: EXTEND APPROVAL TO HOLD VIRTUAL CITY COUNCIL,
COMMISSION, COMMITTEE, BOARD AND OTHER CITY BODIES,
MEETINGS PURSUANT TO AB 361
Date: September 21, 2022
Agenda Item: 9.A
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends that the City Council:
1. Extend Approval to hold Virtual City Council, Commission, Board, and other City Bodies Meetings Pursuant to AB 361.
BACKGROUND:
With the expiration of the Governor's Executive Order, the Governor signed into law Assembly Bill 361. Effective October 1, 2021, AB 361 allows local governments to continue to conduct remote virtual meetings so long as there is a state-proclaimed state of emergency and the legislative body makes mandatory findings.
On October 6, 2021, the Council unanimously voted to continue virtual City Council meetings under AB 361 by adopting Resolution No. 7369. In November, however, the Council returned to in-person meetings and allowed Resolution No. 7369 to lapse.
On January 19, 2022, the Council again unanimously voted to continue virtual City Council, Commission, Board, and other City Bodies meeting under AB 361 by adopting Resolution No. 7384.
In order to extend the ability to hold virtual City Council, Commission, Board, and other City Bodies Meetings pursuant to AB 361, the City Council must make the findings and determinations under AB 361 to again allow the Council to meet virtually.
ANALYSIS:
In order to continue to qualify for AB 361's exception to in-person meeting requirements, the City Council must, within thirty (30) days of its first meeting under AB 361, and every thirty (30) days thereafter, make findings that (a) state or local officials continue to recommend measures to promote social distancing, or that (b) an in-person meeting would constitute an imminent risk to the safety of attendees.
7 The above conditions continue to exist at this time, and staff recommends the City Council by motion reconfirm the findings and determinations made in Resolution No. 7384 so that the City Council may continue to meet virtually under AB 361.
Lastly, it is important to note that meeting virtually under AB 361 is optional. If the City Council wishes, it may meet in person.
STRATEGIC PLAN:
None.
FISCAL IMPACTS:
There is no fiscal impact associated with this item.
OPTIONS:
1. Approve staff recommendations; or
2. Without a majority vote of the City Council every 30 days, to extend the time, Resolution No. 7384 approving virtual meetings pursuant to AB 361 would lapse, requiring Council to hold in-person meetings until extended by a majority vote.
ATTACHMENTS:
8 To: Honorable Mayor and Members of the City Council
From: Christy Ramirez, Finance Director
Subject: AUGUST 2022 WARRANTS AND CERTIFICATIONS
Date: September 21, 2022
Agenda Item: 9.B
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends that the City Council:
Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for August 2022, starting check number 331740 and ending check number 332022.
Review and accept the "Certification of Salaries" for the pay period ending dates July 29th, 2022 through August 12th, 2022.
BACKGROUND:
This is the certification (separation of duties between the "preparer from the reviewer") Presented in the attached documents:
a) CERTIFICATION OF ACCOUNTS PAYABLE CHECKS by check number range and dates. It also discloses any voided checks.
b) EXPENSE REPORTS showing the amounts and funds accounts payable came from The "Check Report" depicts the following columns:
c) AP-ACCOUNTS PAYABLE for vendors (non-City staff) by the vendor number, vendor name, payment date, payment amount and check numbers (entitled 'number') d) PY-PAYROLL for benefit payments, insurance, retirement, etc. Benefits payable on behalf of City staff.
e) Bank Code Summary by payment type
f) Fund summary by fund the accounts payables utilized
CERTIFICATION OF SALARIES
9 This is the certification (separation of duties between "preparer" and the "reviewer") of salaries and benefits (payroll checks) by fund. It lists salary (payroll) issued checks by beginning and ending check number, payroll ending dates July 29th, 2022 through August 12th, 2022.
ANALYSIS:
See the attachments for expense breakdown by respective fund.
STRATEGIC PLAN:
FISCAL IMPACTS:
OPTIONS:
1. Receive and file August 2022 Certifications of Accounts Payable Checks and Certifications of Salaries.
ATTACHMENTS:
SEPTEMBER 2022 WARRANTS AND CERTIFICATIONS.pdf
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CITY OF SANTA PAULA
City Council Closed Session Meeting
August 3, 2022, 4:45 PM
MINUTES
CLOSED SESSION - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Crosswhite called the meeting to order at 4:30 p.m. 2) ROLL CALL
Members Present: Jenny Crosswhite, Andy Sobel, Carlos Juarez, Richard Araiza, and Leslie Cornejo
3) PUBLIC COMMENTS
Jim Tovias was called to speak expressing he would like to see the trash service go out to bid. He also recommended a 1% sales tax. 4) CLOSED SESSION
4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code §54957(b)(1), Title: City Manager Public Comment:
Jim Tovias spoke in support of the City Manager.
4.B) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code §54956.9(d)(2) - February 11, 2022, Letter from attorney Jason Dominguez concerning the California Voting Rights Act.
Public Comments:
Jim Tovias expressed he would like Council to be aware of the costs associated with this item.
Laura Espinoza spoke in support of Districting.
4.C) CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM
Consideration of a liability claim pursuant to Government Code § 54956.95(a) - Claimant: Patricia Zavala (via a letter dated March 23, 2022, from Gregory Ramirez, Esq., and amended via a letter from 46 Monique Fierro, Esq., dated July 25, 2022), Agency Claimed Against:
the City of Santa Paula
4.D) CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATIONPursuant to Government Code 54956.9(d)(1) Schladetzky v. City of Santa Paula, et al., Ventura County Superior Court Case No. 56-2022-00563854-CU-OE-VTA
Council met in Closed Session on items 4.A, 4.B., 4.C, and 4.D. Council was not able to complete both items before the start of the City Council Regular meeting at 6:30 p.m. Therefore, Council continued Closed Session at the end of the Regular City Council meeting.
5) ADJOURNMENT
Mayor Crosswhite continued the meeting to the Regular City Council meeting at 6:30 p.m.
At 9:30 p.m., Council reconvened back in closed session at the end of the Regular meeting. Closed session was fully adjourned at 11:15 p.m., with no reportable action.
Julie Latshaw, City Clerk
ATTEST:
47 CITY OF SANTA PAULA
City Council Regular 8/3/2022 Meeting
August 3, 2022, 6:30 PM
MINUTES
REGULAR MATTERS - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Crosswhite called the meeting to order at 6:36 p.m. 2) INVOCATION
Chaplain Kay Wilson-Bolton provided the Invocation.
3) FLAG SALUTE
Councilmember Cornejo led the flag salute.
4) ROLL CALL
Members Present: Jenny Crosswhite, Andy Sobel, Carlos Juarez, Richard Araiza, and Leslie Cornejo
5) CLOSED SESSION REPORT
Interim City Attorney Monica Castillo reported that Council met earlier today in Closed Session on the following:
4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code §54957(b)(1), Title: City Manager
4.B) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code §54956.9(d)(2) - February 11, 2022, Letter from attorney Jason Dominguez concerning the California Voting Rights Act.
4.C) CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM
Consideration of a liability claim pursuant to Government Code § 54956.95(a) - Claimant: Patricia Zavala (via a letter dated March 23, 2022, from Gregory Ramirez, Esq., and amended via a letter from Monique Fierro, Esq., dated July 25, 2022), Agency Claimed Against: the City of Santa Paula
4.D) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code 54956.9(d)(1) Schladetzky v. City of Santa Paula, et al., Ventura County Superior Court Case No. 56-2022-00563854-CUOE-VTA Council was not able to complete the items before the start of the City Council 48 Regular meeting at 6:30 p.m. Therefore, Council will continue Closed Session at the end of this meeting.
6) PUBLIC COMMENT
None.
7) CITY COUNCIL REPORTS
Councilmember Cornejo:
Attended the farewell lunch for outgoing City Attorney John Cotti, and welcomed Interim City Attorney Monica Castillo; Property Business Improvement District; met with Athens Management; and reminded everyone of the first day of County Fair.
Councilmember Juarez:
Attended Parks & Recreation Committee meeting; farewell lunch for outgoing City Attorney John Cotti; city employee birthday gathering; farewell lunch for outgoing Beverly Ruiz; Chamber Mixer; met with Athens; Citizens Core meeting swearing in of disaster workers.
Councilmember Araiza:
Watched the 4th of July Fireworks Fireworks Show; cruise night; Farewell lunch for outgoing City Attorney John Cotti; and adhoc for Athens.
Vice Mayor Sobel:
Attended Economic Development Collaborative; County active transportation process; visited the Given Center; Business Round Table; Chamber Mixer; and met with Athens.
Mayor Crosswhite:
Attended meetings on new units at Harvest; several meetings regarding Athens; State of the City at Rotary; city employee birthday gathering; employees going away lunches; Ventura Regional Sanitation District meeting and reminded Ventura Council of Governments annual dinner will be October 27th.
8) CITY MANAGER REPORTS
City Manager Dan Singer:
Announced Cruise night and Farmers Market this Friday; caretakers at Harding park; and Councilmember Juarez working to spearhead labor day parade. 9) CONSENT CALENDAR
9.A) EXTEND APPROVAL TO HOLD VIRTUAL CITY COUNCIL,
COMMISSION, COMMITTEE, BOARD AND OTHER CITY BODIES,
MEETINGS PURSUANT TO AB 361
9.B) APPROVAL OF MINUTES
9.C) EAST AREA 1 WATER TANK SITE EASEMENT
9.D) VENTURA COUNTYWIDE STORMWATER QUALITY MANAGEMENT
49 PROGRAM IMPLEMENTATION AGREEMENT - SECOND
AMENDMENT
9.E) THREE-YEAR PROFESSIONAL SERVICES AGREEMENT WITH
LARRY WALKER ASSOCIATES
9.F) APPROVE RESOLUTION NO. 7414, APPROVING THE POSITION
TITLE, SALARY RANGE AND ASSOCIATED JOB DESCRIPTION FOR
THE CODE ENFORCEMENT INSPECTOR AND AMENDING THE JOB
DESCRIPTION FOR THE CHIEF BUILDING OFFICIAL
Motion: Approve CONSENT CALENDAR
Moved by Andy Sobel, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez, Richard Araiza, Leslie Cornejo
10) PUBLIC HEARING
10.A) PUBLIC HEARING TO RECEIVE INPUT FROM THE COMMUNITY
REGARDING THE CREATION OF A DISTRICT-BASED ELECTION
SYSTEM
Management Analyst Jonathan Royas presented this item.
Daniel Philips presented a presentation on the process of districting.
Mayor Crosswhite opened the public hearing.
Laura Espinosa was called to speak in support of District-Based Election.
Lucia Marquez was called to speak in support of District-Based Election System.
Nidia Bello was called to speak in support of District-Based Election System.
Fabiola Gomez was called to speak in support of District-Based Election System.
Brandon Martinez was called to speak in support of District-Based Election System.
Samantha was called to speak in support of District-Based Election System.Bridgette was called to speak
Bridget was called to speak in support of District-Based Election System.
Mayor Crosswhite closed the public hearing.
11) ACTION ITEMS
11.A) SOLID WASTE FRANCHISE AGREEMENT BETWEEN THE CITY OF 50 SANTA PAULA AND ATHENS SERVICES
Clete Saunier, Public Works Director presented this item.
Also presenting information was Kimberly Nilsson with Solid Waste, Dan Singer, Joshua Nelson with Best, Best & Krieger.
Rondi Guthri with Athens provided a presentation on the services.
Cecilia Huerta with Athen spoke in support of Athens.
Richard Rudman was called to speak in support of Athens Gary Cliff with Athen answered questions from Council.
Staff answer questions from Council.
Motion: Approve Adoption of Resolution 7405 Awarding an Exclusive Solid Waste Franchise Agreement to Athens Services, in a form approved by the City Attorney and direct Staff to initiate the Proposition 218 process.
Moved by Richard Araiza, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez, Richard Araiza, Leslie Cornejo
11.B) CLEAN POWER ALLIANCE (CPA) FEASIBILITY STUDY
Motion: Approve Rresolution 7416 Amending the City's
Operating and CPI budget for FY 21/22, authorizing a $10,000, one-time cost, required feasibility study to support the City's inclusion in the Clean Power Alliance (CPA) by decreasing the ARPA Employee Enhancements allocation and increasing ARPA professional services allocation.
Moved by Andy Sobel, seconded by Jenny Crosswhite
Vote: Motion carried 5-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez, Richard Araiza, Leslie Cornejo
Management Analyst Jonathan Royas presented this item.
Paul Belgum was called to speak in support of Clean Power Alliance.
Lucia Marquez was called to speak in support of Clean Power Alliance.
Alexis Rizo was called to speak in support of Clean Power Alliance.
11.C) ORDINANCE NO. 1319 REGULATING PUBLIC DRINKING AT MILL PARK
This item was presented by Police Chief Travis Walker.
Motion: Approve Introduction and waive the first reading of Ordinance No. 1319 entitled "An Ordinance of the City of Santa Paula, California, 51 Amending Section 130.02 of the Santa Paula Municipal Code to Require a Permit to Drink Alcohol at Mill Park."
Moved by Leslie Cornejo, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez, Richard Araiza, Leslie Cornejo
12) ITEMS FOR FUTURE AGENDAS
12.A) FUTURE AGENDA ITEMS
Workshop on ARPA Tranche funds special meeting.
Special meeting for protests on rates the last week of September.
Add term limit to upcoming meeting.
13) ADJOURNMENT
Mayor Crosswhite adjourned the meeting in memory of Sergeant Wesley Steven Easley. Council returned to Closed Session at 9:30 p.m.
Mayor Crosswhite adjourned Closed Session at 11:15 p.m., reporting out no reportable action.
Julie Latshaw, City Clerk
ATTEST:
52 To: Honorable Mayor and Members of the City Council
From: Julie Latshaw, City Clerk
Subject: BIENNIAL REVIEW OF THE CITY OF SANTA PAULA CONFLICT OF
INTEREST CODE
Date: September 21, 2022
Agenda Item: 9.D
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7419 amending the City of Santa Paula Conflict of Interest Code.
BACKGROUND:
The Political Reform Act (Government Code §§81000 et seq. (the "Act"), requires all public agencies to adopt and maintain a conflict of interest code. The primary effect of the code is to establish disclosure requirements for various government positions involved in the requisite level of decision-making as set forth in the Act. Disclosure is made on the "Statement of Economic Interests" form ("SEI form") and those forms are public documents that must be made available to anyone who requests them.
The Act requires that the following City officers file SEI forms with the City Clerk: City Council Members; the City Manager; the City Attorney; and Planning Commissioners. In addition to the SEI filing requirement for these positions, the Act requires each city to adopt a local conflict of interest code designating other city positions that are involved in making or participating in the making of city decisions at all levels of city government. These designated positions are required to file SEI forms that disclose specified financial interests.
ANALYSIS:
The Act requires that agencies, including cities, regularly review and update their codes as necessary or when change is necessitated by changed circumstances. The Act provides that no later than July 1 of each even-numbered year, code-reviewing bodies shall direct the review of all agency codes under their jurisdiction and requires that the agency head, no later than October 1, file a statement regarding the results of that review. This year October 1 falls on a Saturday, making review statements due no later than October 3.
On June 29, 2022, the City Council directed staff to conduct the biennial review of the City's Conflict of Interest Code. Staff has determined that modification to the code is necessary.
Therefore, staff is returning to the City Council with a modified Conflict of Interest Code for the Council's consideration.
53 The Council is being asked to approve Resolution No. 7419, which incorporates the following:
1. List of Designated Positions (Exhibit A): The list of designated positions is part of the Conflict of Interest Code and designates which officials and employees must file the SEI form each year. The form must also be filed when assuming or leaving the designated position. * Positions added to the amended 2022 Conflict of Interest Code: Members of the Santa Paula Housing Authority, Administration Management Analyst, IT Manager, Parks & Recreation Director, Facilities Supervisor, Finance Director/City Treasurer, Community & Economic Development Director, Community & Economic Development Manager, and Public Works Management Analyst.
*Positions removed from the prior 2018 Conflict of Interest Code: Members of the Building Appeals Board, Assistant City Manager, Deputy City Clerk, Community Services Department, Community Services Director, Office of the City Treasurer, City Treasurer, Deputy City Treasurer, Finance Director, Planning Director, Planning Manager, Assistant Police Chief, and Senior Engineering Technician.
2. Disclosure Categories (Exhibit B): The disclosure categories establish the types of financial disclosures that must be made in the SEI form.
STRATEGIC PLAN:
None.
FISCAL IMPACTS:
Minimal staff time was required to perform the review of the City's conflict of interest code.
There are no fiscal impacts associated with this item.
OPTIONS:
ATTACHMENTS:
Reso_7419_-_Conflict_of_Interest_Code_2022-40696512-v2-c1.docx 54 RESOLUTION NO. 7419
A RESOLUTION ADOPTING THE 2022 CONFLICT OF INTEREST CODE FOR THE
CITY OF SANTA PAULA IN ACCORDANCE WITH THE POLITICAL REFORM ACT, GOVERNMENT CODE 81000 § et seq.
The City Council of the City of Santa Paula does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The Political Reform Act (“PRA”; Gov. Code §81000 et seq.) and the Fair Political Practices Commission (“FPPC”) regulations adopted pursuant to the PRA (“FPPC Regs”; 2 Cal. Code of Regs. §18700 et seq.) require local governments to adopt conflict of interest codes.
B. Section 18730 of the FPPC Regs sets forth a standard conflict of interest code that may be adopted by local agencies.
C. The City Clerk’s office has conducted a review of the City’s conflict of interest code in accordance with Government Code §87306.5 and made recommendations.
D. To fulfill its obligations under the PRA and FPPC Regs, the City Council will adopt the conflict of interest code as set forth below.
SECTION 2: Pursuant to Section 18730 of the FPPC Regs, the City of Santa Paula adopts a Conflict of Interest Code to read as follows:
“CONFLICT OF INTEREST CODE FOR THE CITY OF SANTA PAULA
A. Incorporation of Standard Code
Under the terms of the Political Reform Act (Gov. Code §81000 et seq.) and regulations promulgated by the Fair Political Practices Commission (2 Cal. Code of Regs. § 18700 et seq.), the City is required to adopt a conflict of interest code. The City of Santa Paula incorporates by reference 2 Cal. Code of Regs. §18730, and its amendments, into this Conflict of Interest Code including, without limitation, the designation of officials and employees and the disclosure categories set forth below (collectively, “the Conflict of Interest Code”).
B. Filling of Statements
Designated officials, officers and employees must file Statements of Economic Interest (Form 700) with the City Clerk. After receiving Statements of Economic Interests from City Council members, the City Attorney, City Manager, Finance Director/Treasurer, and 55 Planning Commissioners, the City Clerk must forward the originals to the Fair Political Practices Commission and retain copies for the City’s files.
C. Review Procedures
Under Government Code §87306.5, no later than July 1 of each even numbered year, the City Council must direct the City Clerk, to review the Conflict of Interest Code. The City Clerk must submit an amended Conflict of Interest Code if necessitated by changed circumstances. If changes are not required, the City Clerk must submit a written statement to that effect to the City Council no later than October 1 of the same year.
D. Designated Positions
Designated positions consist of all agency positions, other than those listed in Section B, that involve the making or participation in the making of decisions that may have a foreseeable material effect on the officials or officer’s financial interests. Exhibit “A”, attached to Resolution No. 7419 and made a part of this Conflict of Interest Code, sets forth the City’s designated positions.
E. Consultants
The term “consultant” has the same meaning ascribed to it as set forth in 2 Cal. Code of Regs. §18700.3. An individual is not a consultant subject to the full disclosure requirements set forth in Section F if the City Manager makes a determination in accordance with the following procedure:
The City Manager may determine in writing that a particular consultant is hired to perform a limited range of duties that does not require the consultant to meet the full disclosure requirements described in this Conflict of Interest Code. Such written determination must include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. Instead of a statement of extent of disclosure requirements, the City Manager may assign an existing disclosure category. The City Manager determination is a public record and must be retained for public inspection in the same manner and location as this Conflict of Interest Code.
F. Disclosure Requirements
Designated employees and consultants must disclose all interests as required by the Political Reform Act and regulations promulgated thereto. When a new position classification is created, the City Council will decide whether the new position will be required to file a Statement of Economic Interest and be included as a designated position in the Conflict of Interest Code. When the City Council establishes a Commission, Committee, or Board, the City Council will decide whether the members of the Commission, Committee or Boards be included as designated positions in the Conflict of Interest Code and the members of the Commission, Committee or Board so designated by the City Council, will be required to file a Statement of Economic Interest. 56 G. Disclosure Categories
All designated employees and consultants required to file a Statement of Economic Interest form under this City of Santa Paula Conflict of Interest Code must disclose financial interests according to their assigned disclosure categories. Exhibit “B”, attached to Resolution No. 7419 and made a part of this Conflict of Interest Code, sets forth the disclosure categories.”
SECTION 3: Resolution No. 7161 (adopted September 5, 2018), and any other resolution or policy purporting to establish a conflict of interest code, is superseded by this Resolution and thus repealed in its entirety.
SECTION 4: Repeal of any provision of this Resolution will not affect any penalty, forfeiture, or liability incurred before its effective date, or preclude prosecution and imposition of penalties for any violation of this Resolution occurring before that date. Any such repealed part will remain in full force and effect for sustaining actions or prosecuting violations occurring before the effective date of this Resolution.
SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.
SECTION 6: This Resolution will become effective upon adoption.
PASSED AND ADOPTED THIS 21st day of September, 2022.
______________________
Jenny Crosswhite
Mayor
ATTEST:
________________________
Julie Latshaw
City Clerk
APPROVED AS TO FORM:
________________________
Monica Castillo
Interim City Attorney
APPROVED AS TO CONTENT:
________________________
Dan Singer
City Manager
57 CITY OF SANTA PAULA CONFLICT OF INTEREST CODE
EXHIBIT “A”
LIST OF DESIGNATED POSITIONS
2022 BIENNIEL UPDATE
JOB TITLE DISCLOSURE
COUNCIL, COMMISSIONS, COMMITTEES & BOARDS
Members of the City Council ** 1
Members of the Planning Commission ** 1
Members of the Mobile Home Rent Review Commission 1
Members of the Administrative Appeals Hearing Board 1
Members of the Measure T Oversight Committee 1
Members of the Santa Paula Housing Authority 1
OFFICE OF THE CITY MANAGER
City Manager ** 1
Human Resources Manager 1, 3
Management Analyst 1
IT Manager 1, 4
OFFICE OF THE CITY ATTORNEY
City Attorney ** 1
Assistant City Attorney 1
OFFICE OF THE CITY CLERK
City Clerk 1, 2
PARKS & RECREATION DEPARTMENT
Parks & Recreation Director 1, 5, 6, 8
Recreation Supervisor 1, 5. 6
Facilities Supervisor 1, 5, 6
FINANCE DEPARTMENT
Finance Director / City Treasurer ** 1
Assistant Finance Director 1
Accountant 1
Purchasing Agent 1
58 COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT
Director Community & Economic Development 1
Manager Community & Economic Development 1
Assistant Planner 1
Associate Planner 1
Chief Building Official 1
POLICE DEPARTMENT
Police Chief 1
Police Commander 1
PUBLIC WORKS DEPARTMENT
Public Works Director 1, 5, 7
Assistant Public Works Director/City Engineer 1, 5, 7
Management Analyst 1, 5, 7
Water Operations Superintendent 1, 5, 7
The City’s Conflict of Interest Code does not establish any disclosure obligation for City Councilmembers, Planning Commissioners, City Manager, City Attorney, and Public Officials who Manage Public Investments (City Treasurer), as Government Code Section 87200 et seq., requires disclosure for these positions as a matter of state law. Items with (**) are listed in the code for information purposes only.
59 CITY OF SANTA PAULA CONFLICT OF INTEREST CODE
EXHIBIT “B”
MASTER LIST OF DISCLOSURE CATEGORIES
Category 1
Persons in this category shall disclose all investments, business positions, interests in real property, and other sources of income, including gifts, loans, and travel payments, in which the persons in this category or their spouses have an interest within the jurisdiction of the City of Santa Paula (“City”), as defined in the California Code of Regulations, Title 2 (the “Code”). Real property shall be deemed to be within the jurisdiction if the property or any part of it is located a two-mile radius of the City or of any property owned or used by the City. As applicable, persons in this category shall further disclose all investments business positions in, and income including gifts, loans, and travel payments from any person or business entity which provides supplies, equipment or services of the type utilized by the department or division for which the person is this category is assigned.
Category 2
Persons in this category shall disclose all investments and business positions in, and income including gifts, loans, and travel payments from, as defined by the Code, any person or business entity which provides services, goods or equipment involving municipal elections, printing services, records management, or preparation of minutes or transcripts.
Category 3
Persons in this category shall disclose all investments and business positions in, and income including gifts, loans, and travel payments from, as defined by the Code, any person or business entity which provides human resources and risk management related services, goods, or equipment, including but not limited to recruitment, testing, selection, or placement, temporary staffing, and insurance and other benefit programs.
Category 4
Persons in this category shall disclose all investments and business positions in, and income including gifts, loans, and travel payments from, as defined by the Code, any person or business entity which provides services, goods, or equipment involving purchasing of supplies, equipment, or services, including but not limited to installation, maintenance, or repair of City equipment such as telephones, copiers, and or computers, and purchasing of City office and computer supplies, software, and equipment.
Category 5
Persons in this category shall disclose all investments and business positions in, and income including gifts, loans, and travel payments from, as defined by the Code, any person or business entity which provides parks, recreation, building construction and maintenance supplies, engineering or public works related services, goods, or equipment, including but not limited to 60 maintenance of parks, landscaping, City-owned facilities/buildings, streets, and other public rightof-way.
Category 6
Persons in this category shall disclose all investments and business positions in, and income including gifts, loans, and travel payments from, as defined by the Code, any person or business entity which provides services, goods, or equipment for seniors, including but not limited to contract instructor services, and recreation and special event services and supplies.
Category 7
Persons in this category shall disclose all investments and business positions in, and income including gifts, loans, and travel payments from, as defined by the Code, any person or business entity which provides public transit, solid waste, recycling, or household waste related services, goods or equipment, including but not limited to bus and taxi services, solid waste franchise services, and household hazardous waste cleanup type services.
Category 8
Persons in this category shall disclose all investments and business positions in, and income including gifts, loans, and travel payments from, as defined by the Code, any person or business entity which provides parks and recreation related services, goods, or equipment, including but not limited to contract instructor services, recreation and special event services, and day care and teen event services, and supplies, and playground equipment.
Category 9
Persons in this category shall disclose all investments and business positions in, and income including gifts, loans, and travel payments, from, as defined by the Code, any person or business entity which provides vector and/or animal control related services, goods, or equipment. 61 To: Honorable Mayor and Members of the City Council
From: James Mason, Community & Economic Development Director Subject:
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE PLANNING
COMMISSIONER APPOINTMENT
Date: September 21, 2022
Agenda Item: 9.E
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends that the City Council: Appoint Noel Kiesewetter, Planning Commissioner, to the Economic Development Advisory Committee.
BACKGROUND:
At the February 4, 2020 Council Meeting, Council made modifications to the Economic Development Advisory Committee to include two members from the Planning Commission in addition to the two City Council members serving on the committee. As a result, City Council adopted Resolution No. 7250 (Attachment A) which established the membership and duties of the Economic Development Advisory Committee.
ANALYSIS:
In June 2022, Planning Commissioner Bangs submitted a letter of resignation resulting in a vacancy on the Planning Commission and on the Economic Development Advisory Committee. On August 23, 2022 at the regularly scheduled Planning Commission meeting, the commission took action to recommend to the City Council appointment of Planning Commissioner Noel Kiesewetter to the Economic Development Advisory Committee.
STRATEGIC PLAN:
None
FISCAL IMPACTS:
None
OPTIONS:
This recommendation is advisory and is based on input provided by various members of the Planning Commission. Council may decline to make the recommended appointment or could 62 request the Planning Commission select a different member.
ATTACHMENTS:
Attachment A - Resolution No. 7250
63 64
65 To: Honorable Mayor and Members of the City Council
From: Christy Ramirez, Finance Director
Subject: TRANSPORTATION DEVELOPMENT ACT, LOCAL TRANSPORTATION FUND, APPORTIONMENT FOR FISCAL YEAR 2022/2023
Date: September 21, 2022
Agenda Item: 9.F
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends that the City Council:
Adopt Resolution No. 7422 authorizing the submittal of claims for allocation of FY 22/23 Transportation Development Act (TDA) funds.
BACKGROUND:
Each year the City must file a claim with Ventura County Transportation Commission for its share of TDA local transportation funds. This year the City’s apportionment is $1,492,653.
The attached resolution authorizes the City Manager or designee to file the necessary claims for these funds and also allocate the funds into two categories. Of the $1,492,653, $387,154.83 is allocated to pay Valley Express Transit for the public transportation system, including the Dial-A-Ride system; and the balance of TDA funds ($1,105,498.17) is revenue to the City and is used for local streets and roads.
The 2022/23 Budget had estimated TDA article 8(a) revenue in the amount of $800,000 compared to the $1,105,498.17 allocated. The differences in the budgeted figures and the actual allocations will be addressed in the First Quarter Fiscal Report to Council in October.
ANALYSIS:
The Heritage Valley Transit cost for fiscal year 2022/23 is $420,245 less prior year carryover of $33,090.17. While the City typically budgets $130,000 in Measure T funds to be allocated toward the Valley Express Transit system, it does not appear that this allocation will be needed for the 22/23 Fiscal Year. A budget adjustment to address these funds will be presented to Council during the First Quarter Fiscal Report.
The $1.1 million allocation for streets and roads is $300,000 more than what was originally anticipated in the budget. Staff has communicated to the Ventura County Transportation Commission will be utilized for street maintenance. As such, a budget adjustment will be needed to allocate the additional funding, along with the unused carryover amount. As 66 mentioned above, staff will return to Council with a budget adjustment request.
STRATEGIC PLAN:
FISCAL IMPACTS:
With the Measure T allocation of $130,000 no longer being necessary, along with the increased allocation for streets and repairs from the Local Transportation Fund, the Slurry Seal Capital Improvement Project will experience an increased budget of over half a million dollars. A budget adjustment will be brought to Council during the First Quarter Fiscal Report in October.
OPTIONS:
As alternatives to staff's recommendation, the City Council may Reject the recommendation; and/or
Provide additional direction to staff.
ATTACHMENTS:
TDA Claim forms - FY22-23.pdf
Resolution 7422 TDA 22-23.docx
67 Transportation Development Act
Form A - Claim Form
Line
1 Fiscal Year 2022/2023
2 Claimant City of Santa Paula
3 Address 970 E Ventura St.
Santa Paula, CA 93060
4 Name of Contact Person Christy Ramirez
5 Title of Contact Person Finance Director
6 Telephone Number of Contact Person 805-525-4478 x204
7 Email Address of Contact Person [email protected]
Purpose Claimed
Local Transportation Fund
8 Article 3, Pedestrian and Bicycles (PUC § 99234) - $
9 Article 4, Transit $ -
10 Article 4.5, Community Transit (PUC §99233.7 & § 99275) - $ 11 Article 8(a), Streets & Roads/Pedestrians & Bicycles (PUC § 99400(a)) $ 1,105,498.17 12 Article 8(b), Passenger Rail (PUC § 99400(b)) $ -
13 Article 8(c), Transit (PUC § 99400(c)) $ 387,154.83
14 Article 8(d), Transit Admin. and Planning (PUC § 99400(d)) - $ 15 Article 8(e), Transit Capital (PUC § 99400(e)) $ -
16 Article 8(f), Commuter Vanpool (PUC § 99400(f)) - $
17 Article 8, Other $ -
18 Total LTF Claimed $ 1,492,653.00
19 Less funds released to VCTC For Valley Express
20 for Article 8c
21 for purpose of Valley Express
22 in the amount of $ 387,154.83
23 Amount of LTF to be sent to Claima(Line 17 minus Line 21) $ 1,105,498.17 Purpose Claimed
State Transit Assistance
24 STA Transportation and Rail $ -
25 SGR State of Good Repair $ -
26 Total STA & SGR Claimed $ -
27 Authorizing Signature
28 Name of Authorizing Agent Christy Ramirez
29 Title of Authorizing Agent Finance Director
30 Date 9/15/2022
Claimant acknowledgesthat paymentby theCountyAuditor-Controllerof anallocation madeby theVenturaCountyTransportation Commission(VCTC) is subjectto suchmonies being on handand availablefor distributionand to the provisionthat suchmonies are used only in accordance with the terms of the allocation instruction issued by the VCTC. Claimant also certifies that the informationon the claim forms are true and accurate to the best of their knowledgeand thatthe claimantis eligible for thefunds claimedandwill usethem for eligible expendituresper theTDA regulations. If theSTA andSGR fundsclaimed are based onthe estimatesprovidedbytheStateof California, thefundspaidto thelocal agencywill betheactualamountreceivedandmayvaryfrom the amounts claimed.
The followingindividualis herebyauthorizedto executefor andonbehalfof thenamedentity,andto takeanyactionnecessaryfor the purpose of obtaining Local Transportation Funds and/or State Transit Assistant funds.
The abovenamedclaimant herebyapplies for allocations of TransportationDevelopmentAct fundsfor theabovefiscal year for the purposes and amounts specified below:
Form A ‐ Claim Form 68
Transportation Development Act
Form A - Claim Form
(Updated 07/07/20)
Form A ‐ Claim Form 69
Transportation Development Act
Form B3.1 - Financial Reporting Form LTF Article 8a
Line
1 Fiscal Year 2022/2023
2 Claimant City of Santa Paula
Prior FY Claim FY
3 Fiscal Year 2021/2022 2022/2023
4 Beginning LTF Article 8a Fund Balance (use audited amount if available $ 604,798.43 186,821.00 $ Estimated Revenues :
5 Federal grants (provide detail in notes)
6 LTF Article 8(a), Streets and Roads (PUC §99400(a)) $ 777,759.94 $ 1,105,498.17 7 LTF Article 8(a), Pedestrians and Bicycles (PUC §99400(a)) $ - 8 LTF Unearned/Deferred Revenues
9 State grants (provide detail in notes)
10 Local (specify)____________________________________
11 Other (specify)____________________________________
12 Interest $ 715.08 $ 4,000.00
13 Total Estimated Revenues and Fund Balances $ 965,296.02 $ 1,714,296.60 Estimated Expenses:
14 Streets and Roads $ 360,497.59 $ 1,714,296.60
15 Bicycles and Pedestrians
16 Other (provide detail in notes)
17 Total Estimated Expenses $ 360,497.59 $ 1,714,296.60 18 Surplus/Deficit End of Year $ - 604,798.43 $
19 Notes and Explanations: (as applicable)
* Line 4
* Line 5
* Line 6
* Line 7
* Line 8
* Line 9
* Line 10
* Line 11
* Line 12
* Line 1 Full allocation less Valley Express will be utilized on street improvements * Line 15
* Line 16
(Update(Updated 07/07/20)
Budget Comparison
Form B3.1 ‐ Art8a
*
Beggining Balance per CAFR
70 Transportation Development Act
Form B3.2 - Financial Reporting Form LTF Article 8(b) to 8(f) Line
1 Fiscal Year 2022/2023
2 Claimant ity of Santa Paula
Prior FY Claim FY Prior FY Claim FY
3 Fiscal Year 2021/2022 2022/2023 2021/2022 2022/2023
4 Beginning LTF Fund Balance (use audited amount if available) $ - $ - $ - $ - Estimated Revenues :
5 Federal grants (provide detail in notes)
Local Transportation Funds by Article
6 Article 8(b), Passenger Rail (PUC § 99400(b))
7 Article 8(c), Transit (PUC § 99400(c)) 257,276.06 $ 387,154.83 $ 8 Article 8(d), Transit Admin. and Planning (PUC § 99400(d)) 9 Article 8(e), Transit Capital (PUC § 99400(e))
10 Article 8(f), Commuter Vanpool (PUC § 99400(f))
11 LTF Article 8 Other (specify) _____________________
12 LTF Unearned/Deferred Revenues (specify article) _________ 13 Fare Revenue Funds
14 Local (specify in notes)
15 Other (specify in notes)
16 Interest $ - $ -
17 Total Estimated Revenues and Fund Balances $ 257,276.06 $ 387,154.83 $ - $ - Estimated Expenses:
18 Eligible Operating Costs
19 Transit Operating assigned to other (specify agency in notes) $ 257,276.06 $ 387,154.83 20 Transit Capital TDA (specify projects in notes)
21 Transit Capital assigned to other (specify agency in notes) 22 Other (provide detail & cite code section in notes)
23 Total Estimated Expenses $ 257,276.06 $ 387,154.83 $ - $ - 24 Surplus/Deficit End of Year $ - $ - $ - $ -
25 Notes and Explanations: (as applicable)
* Line 4
* Line 5
* Line 6
* Line 7 Increase due to Valley Express share cost
* Line 8
* Line 9
* Line 10
* Line 11
* Line 12
* Line 13
* Line 14
* Line 15
* Line 16
* Line 18
* Line 19
* Line 20
* Line 21
* Line 22
(Updated 07/07/20)
Operating Budget Comparison Capital Budget Comparison
If the operating budget has increased in excess of 15% above the preceeding year, or there is a substantial increase or decrease in the scope of operations or capital budget provision, please provide a statement identifying and substantiating the reason or need for the change (CCR 6632).
If not needed, please initial ____________ Otherwise, please provide statement below.
Form B3.2 ‐ Art8b‐f 71
Transportation Development Act
Form C - Assurances
Line
1 Fiscal Year 2022/2023
2 Claimant City of Santa Paula
3 Article 8a & 8c
Initial Assurance
4 C1 180‐Day Certified Fiscal Audit:
If VCTC does NOT have a TDA audit performed on behalf of theclaimant ,the claimant certifies that it has submitted a satisfactory, independent fiscal audit, with required certification statement, to VCTC and to the State Controller pursuant to PUC § 99245 & CCR § 6664, for the prior year (project year minus two). Claimant assures that this audit requirement will be completed for the current fiscal year (project year minus one).
Applies to All Claims: Article 3, 4, 4.5, 8(a), 8(c), STA and SGR 5 C2 Timely and Reviewed Fiscal Audits:
Claimant staff will make every effort to provide information to the auditors in a timely manner so that the audits can be completed before the 180 day requirement. Audits will be reviewed by claimant/agency staff and are the responsibility of the agency.
Applies to All Claims: Article 3, 4, 4.5, 8(a), 8(c), STA and SGR 6 C3 State Controller Annual Report
Claimant certifies that it has submitted a State Controller's report in conformance with the uniform system of accounts and reports, to VCTC and to the State Controller, pursuant to PUC § 99243, § 99245, CCR § 6637 and/or § 6665 as applicable, for the prior year (project year minus two). Claimant assures that this report will be completed for the current fiscal year (project year minus one) in a timely manner.
Applies to All Claims: Article 3, 4, 4.5, 8(a), 8(c), STA and SGR 7 C4 Passed‐through TDA Funds Retain TDA Requirements:
Claimant certifies that any TDA funds received from another agency will remain classified as TDA even when passed‐through from another agency. These funds will be classified as TDA in the financial records and reported accordingly. These funds will retain TDA requirements.
Applies to All Claims: Article 3, 4, 4.5, 8(a), 8(c), STA and SGR 8 C5 Interest Accrual:
Claimant will accurately account for TDA revenues and expenses and accrue interest accordingly. Interest will be spent on allowable expenses.
Applies to All Claims: Article 3, 4, 4.5, 8(a), 8(c), STA and SGR 9 C6 Unmet Transit Needs:
Claimant certifies that all reasonable transit needs are satisfied and is eligible to receive Article 8(a) local streets and roads.
Applies to 8(a) (Streets and Roads)
10 C7 Revenue Ratios:
Pact Sets Rates:
City of Fillmore,
City of Santa Paula,
County of Ventura
Claimant is responsible for preparing the revenue ratio calculation(s) and certifies that it intends to maintain for the project year a ratio of fare revenues to operating costs of at least (a) 20 percent if the claimant is serving an urbanized area, (b) 10 percent if the claimant is serving a non‐urbanized area, or (c) as determined by VCTC pursuant to CCR § 6633.2(c) and PUC § 99268. If the required ratio is not met, the "non‐compliance with required revenue ratios" outlined in the TDA regulations will be implemented.
Applies to 4, 4.5, 8 (transit), STA
11 C8 Revenue Ratios for Exclusive Services to Seniors and Disabled:
Claimant Assurances: (Initial Each Section Below OR N/A if not applicable to the claim) Form C ‐ Assurances 72
Transportation Development Act
Form C - Assurances
Line
1 Fiscal Year 2022/2023
2 Claimant City of Santa Paula
3 Article 8a & 8c
Initial Assurance
Claimant Assurances: (Initial Each Section Below OR N/A if not applicable to the claim) Pact Sets Rates:
City of Fillmore,
City of Santa Paula,
County of Ventura
Claimant filing a claim pursuant to PUC 99268.5 certifies that, for the purpose of that claim, it provides services using vehicles for the exclusive use of elderly and handicapped persons.
Applies to 4, 4.5, 8 (transit), STA
12 C9 50‐Percent Allocation and Alternative Method Limitation:
The expenditure of the funds received by an operator, city or county may in no year exceed 50 percent of the amount required to meet operating, maintenance, and capital and debt service requirements of the system after deduction therefrom of approved federal grants estimated to be received. Alternatively, the operator may by allocated additional funds that could not be allocated to it because of those requirements, if it maintains, for the fiscal year, a ratio of fare revenues to operating costs as defined by § 99247 (see PUC § 99268.1, § 99268.2 and § 99405 and CCR § 6633.1).
Applies to 4, 4.5, 8 (transit), STA
13 C10 Retirement System or Private Pension Plan:
City Employee's only
Claimant filing a claim pursuant to PUC § 99260 certifies that (a) the current cost of its retirement system is fully funded with respect to the officers and employees of its public transportation system (PUC § 99271(a)); or (b) the operator is implementing a plan approved by VCTC which will fully fund the retirement system for such officers and employees within 40 years (PUC § 99271(a)); or (c) the operator has a private pension plan which sets aside and invests, on a current basis, funds sufficient to provide for the payment of future pension benefits and which is fully compliant with the requirements stated in PUC § 99272 and § 99273.
Applies to 4, 4.5, 8 (transit)
14 C11 Use of Federal Funds:
Claimant certifies that it is making full use of federal funds available under the FTA Act in accordance with PUC § 99286.7,CCR § 6754(a)(3) and/or § 6634 as applicable.
Applies to 4, 4.5, 8 (transit), STA
15 C12 Staffing:
Claimant certifies that it is in compliance with PUC § 99264 that it does not routinely staff, with two or more persons, a vehicle for public transportation purposes designed to be operated by one person.
Applies to 4, 4.5, 8 (transit)
16 C13 Reduced Fares:
Claimant certifies that if it offers reduced fares to seniors, the same reduced rate is offered to disabled persons and disabled veterans (PUC § 99155). Claimant further assures that it will honor the federal Medicare identification card or a card issued pursuant to § 22511.55 of the Vehicle Code as sufficient identification to receive reduced fares.
Applies to 4, 4.5, 8 (transit)
17 C14 CHP Certification:
Contractor
Claimant certifies that, it has on file a California Highway Patrol Certification having been conducted in the last 13 months indicating their compliance with § 1808.1 of the Vehicle Code.
Applies to 4, 4.5, 8 (transit), STA
Form C ‐ Assurances 73
Transportation Development Act
Form C - Assurances
Line
1 Fiscal Year 2022/2023
2 Claimant City of Santa Paula
3 Article 8a & 8c
Initial Assurance
Claimant Assurances: (Initial Each Section Below OR N/A if not applicable to the claim) 18 C15 Accessible Vehicles:
Claimant certifies that it is in compliance with PUC § 99155.5 regarding dial‐a‐ride and paratransit services being accessible to handicapped persons, and that the service be provided to persons without regard to vehicle ownership and place of residence.
Applies to 4, 4.5, 8 (transit)
19 C16 Budget Increase of 15% or more
Claimant certifies that the transit operator's operating budget has not increased more than 15% over the preceding year, and does not include a substantial increase or decrease in the scope of operations or capital budget provisions for major new fixed facilities. If the budget does include such changes, documentation is attached that identifies and substantiates the reason or need for the changes (PUC § 99266, § 99268 and CCR § 6633.1 and § 6632).
Applies to 4, 4.5, 8 (transit)
20 C17 Part‐Time Employees
Claimant certifies that in accordance with PUC § 99243 and it is not precluded from employing part‐time drivers or contracting with common carriers of persons operating under a franchise or license. Claimant further certifies that no person who was a full‐time employee on June 28, 1979, shall have his or her employment terminated or his or her regular hours of employment, excluding overtime, reduced as a result of it employing part‐time drivers or contracting with such common carriers.
Applies to STA (transit)
21 C18 Operator's Qualifying Criteria
Claimant certifies that it meets and will maintain the efficiency standards pursuant to PUC § 99314.6 when claiming State Transit Assistance funds for transit operations.
Applies to STA (transit)
The undersigned herby certifies that the above statements are true and correct. 22 Authorizing Signature:
23 Print Name and Title: Christy Ramirez
24 Date: 9/14/2022
(updated June 2019)
Form C ‐ Assurances 74
Transportation Development Act
Form D - Capital Projects and Reserves
Line
1 Fiscal Year 2022/2023
2 Claimant City of Santa Paula
G:\TDA & Street Reports\Annual LTF report\2023\[TDA Claim forms - FY22-23.xlsx]Form D - Capital 3 Project Name
Source of
Funding Type
Total Estimated
Cost
Estimated
Expended Funds
to Date
Estimated Expended
Funds this Fiscal
Year
Estimated
Remaining Funds
Reserved
Expected
Completion Date Description of Project and Use of Funds 9285 Slurry Seal Art 8A 501,117.34 $ 501,117.34 $ - $ 6/30/2023 Pavement maintenance and preservation coating applications in conjunction with the annual pavement management program 9294 Sidewalk Rep Art 8A 213,273.00 $ 213,273.00 $ - $ 6/30/2023 Sidewalk grinding and replacement in conjunction with the annual repair program, which in this fiscal year will include the maintenance, modification and repair of disabled access ramps identified by the ADA Self Evaluation by DAC Consultants
9297 Lighted Cross Art 8A 279,906.26 $ 279,906.26 $ - $ 6/30/2023 Existing flashing crosswalks to be removed and Rectangular Rapid Flashing Beacons (RRFBs) installed at 6 locations (3 on Main Street as a re-formulation of the former CIP for this purpose) and 3 on Highway 150 to improve crosswalk visibility and pedestrian safetySelf Evaluation by DAC Consultants 502x Streets and R Art 8A 673,866.00 $ 673,866.00 $ - $ 6/30/2023 Ongoing Program - Street Repair expenses 200x Administration Art 8A 46,134.00 $ 46,134.00 $ - $ 6/30/2023 Overhead and purchasing expenses posted here (previously as streets)
$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
4 Total $ 1,714,296.60 -$ 1,714,296.60 $ $ -
(updated June 2019)
Form D ‐ Capital
75 Transportation Development Act
Form F - Checklist
Form
Number Document Name
Article 3
Bike/Ped
Article 4
Transit
Article 4.5
Community
Transit
Article
8(a)
Streets &
Roads
Article
8(b)-8(f)
Transit
STA
State of
Good
Repair
A Claim Form X X X X X XX
B Financial Reporting Form
B1 Financial Reporting, Bike/Ped (Art.3) X
B2.1 Financial Reporting, Transit (Art. 4) X
B2.2 Financial Reporting, Transit (Art. 4.5) X
B3.1 Financial Reporting, Street & Road (Art. 8a) X
B3.2 Financial Reporting, Transit (Art. 8(b)-8(f)) X
B4 Financial Reporting, Transit (STA) X
B5 Financial Reporting, Transit (SGR) X
C Assurances
C1 180-Day Certified Fiscal Audit X X X X X XX
C2 Timely, Reviewed Fiscal Audits X X X X X XX
C3 State Controller Annual Report X X X X X XX
C4 Passed-through TDA Funds X X X X X XX
C5 Interest Accrual X X X X X XX
C6 Unmet Transit Needs X
C7 Revenue Ratios X X XX
C8 Revenue Ratios Exclusive Service X X XX
C9 50-Percent Allocation Limit X X XX
C10 Retirement System XX X
C11 Use of Federal Funds X X XX
C12 Staffing XX X
C13 Reduced Fares XX X
C14 CHP Certification X X XX
C15 Accessible Vehicles XX X
C16 Budget Increase XX X
C17 Part-Time Employees X
C18 Operator’s Qualifying Criteria X
D Capital Projects and Reserves X X X X XX
F TDA Checklist X X X X X XX
E Local Agency Resolution X X X X X XX
E1 Agenda item for Resolution X X X X X XX
G Authorized Agent Form (State) X
H Certification and Assurances (St) X
I Board Resolution (State) X
J Project List X
Submitted by:
Signature: Name:
Title:
Date: Phone:
Email:
(updated 06/18/20)
Christy Ramirez
Finance Director
805‐525‐4478 x204
[email protected]
Form F ‐ Checklist 76
RESOLUTION NO. 7422
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA,
CALIFORNIA, AUTHORIZING THE FILING OF A CLAIM WITH THE
VENTURA COUNTY TRANSPORTATION COMMISSION FOR ALLOCATION
OF TRANSPORTATION DEVELOPMENT ACT FUNDS FOR FISCAL YEAR 2022/23
SECTION 1: The City Council for the City of Santa Paula does resolve as follows:
A. The Transportation Development Act (TDA), as amended (Public Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local Transportation Fund (LTF) and the State Transit Assistance Fund for use by eligible claimants for various transportation and transit purposes as allowed by TDA; and,,
B. Pursuant to the provisions of the TDA, as amended, and pursuant to the applicable rules and regulations hereunder (California Code of Regulations Sections 6600 et seq.), a prospective claimant wishing to receive an allocation from the Local Transportation Fund and the State Transit Assistance fund shall file its claim with the Ventura County Transportation Commission., SECTION 2: The City Manager, or designee, is authorized to execute and file an appropriate claim pursuant to the applicable rules and regulations promulgated hereunder, together with all necessary supporting documents, with VCTC for an allocation of TDA funds in FY 2022/23.
SECTION 3: The authorized claim for Article 8(a) for local street and road purposes (PUC 99400(a)) in the amount of $1,105498.17
.
SECTION 4: The authorized claim for Article 8(c) for local street and road purposes (PUC 99400(c)) in the amount of $387,154.83
SECTION 5: That a copy of this resolution be transmitted to the Ventura County Transportation Commission in conjunction with the filing of the claim.
SECTION 6: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. 77 PASSED, AND ADOPTED, this 21st day of September, 2022. _____________________
Jenny Crosswhite, Mayor
ATTEST:
_________________________
Julie Latshaw, City Clerk
Approved as to form:
_______________________________
Monica Castillo, City Attorney
Approved as to content:
_______________________________
Dan Singer, City Manager
78 To: Honorable Mayor and Members of the City Council
From: James Mason, Community & Economic Development Director Subject:
PROJECT NO.22-TM-01 VESTING TENTATIVE TRACT MAP NO. 6074 - (ORIGINAL EA1 APPROVAL PROJECT NO. 2006-CDP-02 EAST AREA 1 SP-3)
Date: September 21, 2022
Agenda Item: 10.A
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends the City Council:
(1) Open the public hearing and take evidence;
(2) Consider the evidence received during the public hearing; (3) Adopt Resolution No. 3839 to approve Project No. 22-TM-01 for Vesting Tentative Tract Map No. 6074; a subdivision of 4 existing lots that would allow for the development of 121 residential condominium units and 6 lettered lots for private streets and landscaping, and approve the street names, subject to the conditions of approval; (4) Take such additional, related action as may be appropriate.
BACKGROUND:
In February 2015, the East Area 1 Specific Plan project was approved.
The approval included Master Vested Tentative Map (VMTM) No. 5854 which subdivided the East Area 1 project area into several “super lots” to facilitate the development allowed within the East Area 1 plan area.
The VMTM established the primary boundaries for major development areas and primary streets within the overall plan area.
In October and November 2016, Vesting Tentative Tract Maps 5985 through 5992, Phase I of the East Area 1 Specific Plan area which included the Haun Creek Neighborhood and portions of Hallock Center area, were approved by the Planning Commission and City Council.
The Phase I approval allowed for the subdivision of 72.3 acres and created 8 separate tract maps, 274 lots and 632 dwelling units, including the development of a school site within the Phase 1 project area. In May of 2021 the City approved a Specific Plan Amendment (21-SPA01) that expanded the range of residential uses allowed in the Civic Center District and Hallock Center Zones.
79 In March 2021, Limoneira Lewis Builders, LLC submitted an application for a Parcel Map to subdivide the formerly proposed school site (Parcel ‘C’) into four (4) parcels for the development of future residential units. At that time, there was no firm concept for the units, or the product mix and the Parcel Map (PM 6065) was approved by the Planning Director in June 2021. In August 2021, staff approved a Design Review Packet (21-DR-05) for the proposed 121 detached condominium units (Exhibit B - Design Review Approval Packet).
On August 23, 2022, the Planning Commission approved Resolution No. 3839 recommending that the City Council review and approve the proposed project as presented this evening. The applicant, Limoneira Lewis Community Builders LLC, is now requesting a review of their Vesting Tentative Tract Map (VTTM 6074) on the former school site. The tract map would accommodate their proposal to build 121 detached residential condominium units on the 4 parcels originally created by PM 6065. A detailed discussion of the proposed VTTM No. 6074 is included in the attached Planning Commission Staff Report dated August 23, 2022 (Attachment B1).
Street Names: City procedure for approval of street names requires approval by the City Council at the time of approval of a subdivision. The applicant proposes 7 street names and all but 2 names came from the already City Approved list. The proposed names requiring approval are Flannel Drive and Melaleuca Road.
ANALYSIS:
ENVIRONMENTAL REVIEW:
Pursuant to Section 15162 of the California Environmental Quality Act, approval of Project No. 22-TM-01 does not require a subsequent or supplemental Environmental Impact Report (EIR) because the requested Tentative Tract Map No. 6074 for condominium purposes will not result in any new significant impacts or any substantial increase in severity of the significant impacts identified in the previously approved East Area One Final EIR for the East Area 1 Project.
PUBLIC NOTIFICATION:
A notice of public hearing was published in the Santa Paula Times in compliance with state law. Also, in compliance with the City’s Zoning Ordinance, all property owners within a 300- foot radius of the project site were mailed notifications of the public hearing, and the project site was posted with a sign. As of the date of this report no comments have been received.
CONCLUSION:
The project request is consistent with the East Area 1 Specific Plan for the Civic District regulating plan as amended by 21-SPA-01 which allows for the residential development. In addition, the proposed configuration is in substantial conformance with the approved East Area 1 Specific Plan. The request is also consistent, as required with both the Subdivision Map Act and the City’s Subdivision Ordinance (SPMC Section 16.80.160) requiring proposed subdivision maps to conform to the General Plan, any Specific Plan and zoning district regulations (detailed discussion in the Planning Commission Staff Report, Attachment B1).
Therefore, staff believes that the findings necessary for approval of the Tentative Map No. 6074 for condominium purposes can be made. Furthermore, the street name request is consistent with the City procedures requiring approval of street names by the City Council at 80 the time of subdivision approval.
STRATEGIC PLAN:
None
FISCAL IMPACTS:
None
OPTIONS:
The Council has the following alternative options:
1. Deny staff’s recommendation; and/or
2. Provide staff with additional direction.
ATTACHMENTS:
ATTACHMENT_A_Council_Resolution_and_COAs_East_Area_1_TTM_6074.Project_No._212.TM.01 (1)-c1 (002).docx
ATTACHMENT B1 August 23, 2022 Planning Commission Staff Report, Resolution and Conditions of Approval.pdf
ATTACHMENT_B2_-_Planning Commission RESO_AND_COA_S.pdf
EXHIBIT A - DESIGN REVIEW PACKET.pdf
EXHIBIT B LANDSCAPE PLAN.pdf
EXHIBIT C – VTTM 6074.pdf
81
RESOLUTION NO. 7423
A RESOLUTION OF CITY COUNCIL APPROVING VESTING TENTATIVE TRACT MAP NUMBER 6074; A 4 LOT SUBDIVISION FOR THE
DEVELOPMENT OF 121 RESIDENTIAL CONDOMINIUM UNITS AND 6
LETTERED LOTS FOR PRIVATE STREETS LOCATED WITHIN THE CIVIC DISTRICT OF THE EAST AREA 1 SPECIFIC PLAN AREA.
PROJECT NO. (22-TM-01)
The City Council of the City of Santa Paula does resolve as follows:
SECTION 1: The City Council finds and declares that:
:
A. On February 26, 2008, the City Council certified the East Area 1 Final Environmental Impact Report (SCH#2006071134) (the “EA1 FEIR”).
B. On March 3, 2008, the City Council approved the East Area 1 Specific Plan SP-3 in accordance with Government Code § 65450, et seq. (“the Specific Plan”). The City Council also approved a Pre-Annexation Agreement and Development Agreement (the “DA”).
C. Following a special election in June 2008, the City Council adopted Resolution No. 6508 on July 7, 2008, finding that voters approved Measure G amending Section III (F) of the Land Use Element of the Santa Paula General Plan and Section III (G) of the Land Use Element to the General Plan.
D. Together, the GPA, Specific Plan and DA allow development of the East Area 1 Project (the “Project”): a mixed use-community of up to 1,500 total residential units and an estimated 810,000 square feet of office, retail, light industrial and civic facilities.
E. In February 2010, the City prepared Addendum No. 1 to the EA1 FEIR to address the addition of three parcels to the proposed East Area 1 annexation.
F. Annexation of the Project site was recorded March 7, 2013, with correction recorded May 22, 2013. A series of amendments to the Specific Plan and other entitlements for the Project were subsequently approved.
G. On February 17, 2015, the City approved an amendment to the Specific Plan (EA1- SP 3) which revised the land use plan and regulating plan as defined in the then- current Specific Plan, and approved a Master Vesting Tentative Map (VTTM No. 5854) that subdivided the EA1SP Area into several “super lots” to facilitate its development.
The EA1-SP 3 amendment left the maximum number of residential units (1,500) unchanged.
H. On October 25, 2016, the Planning Commission held a public hearing and recommended that City Council approve eight separate Vesting Tentative Tract Maps (VTTM Nos. 5985, 5986, 5987, 5988, 5989, 5990, 5991, and 5992) to further 82
subdivide the “super lots” created by VTTM No. 5854, creating 274 lots with a mix of single-family, multi-family, and condominium dwelling units, on approximately 72.3 acres of the 501 total acres located within the East Area 1 plan area.
I. On November 21, 2016, the City Council held a public hearing and approved Vesting Tentative Tract Map Nos. 5985 through 5992 for Phase I of the East Area Specific Plan Area. Phase I includes the Haun Creek Neighborhood and portions of the Hallock Center area of the East Area 1 Specific Plan.
J. On June 27, 2017, the Planning Commission held a public hearing and recommended that the City Council approve two additional Vesting Tentative Tract Maps: VTTM Nos. 6000 and 6001 to further subdivide the “super lots” of VTTM No. 5854. VTTM No. 6001 governs Phase II of the Project and includes the Foothill Neighborhood of the East Area 1 Specific Plan. VTTM No. 6000 governs Phase III of the Project and includes the Santa Paula Creek Neighborhood of the East Area I Specific Plan.
K. On July 17, 2017, the City Council held a public hearing and approved Vesting Tentative Tract Maps Nos. 6000 and 6001 for Phase II and Phase III of the Project. VTTM Nos. 6000 and 6001 combined create a total of 525 lots on approximately 140.65 acres of the East Area 1 Plan Area.
L. In May 2021, the Planning Commission recommended City Council approve Addendum No. 2 to the EA1 FEIR to approve an amendment to the East Area 1 Specific Plan (Project. No. 21-SPA-01), expanding the range of residential uses allowed within the Civic District which the City Council approved.
M. In June 2021, City staff approved Parcel Map No. 6065 to subdivide the former school site into 4 lots for future development of residential units.
N. In August 2021, City staff approved a Design Review Packet (21-DR-05) for the future construction of 121 condominium units on the former school site.
O. In July, 2022, Limoneira Lewis Community Builders, LLC (“Applicant”) filed an application (Project No. 22-TM-01) with the City for Vesting Tentative Tract Map No. 6074 (VTTM No. 6074). The site is a former school site and is located in the Civic District within the East Area 1 plan area. The Map would create 121 condominium units and 6 lettered lots for private streets.
P. The application for VTTM No. 6074 was reviewed by the City’s Planning Division, in part, for consistency with the General Plan and conformity with the Santa Paula Municipal Code (“SPMC”).
Q. In addition, the City reviewed the Project’s environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the “CEQA Guidelines”).
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R. On August 23, 2021, the Planning Commission held a public hearing regarding the proposed TTM 6074 and approved Resolution No. 3839 recommending that the City Council approve the project.
S. On September 21, 2022, the City Council held a public hearing regarding this project.
This Resolution and its findings are adopted based upon the evidence set forth in the entire record including, without limitation, documentary, and testimonial evidence; the staff report; and such additional information set forth in the entire administrative record that is too voluminous to reference but is on file with the City Clerk’s office.
SECTION 2: Vesting Tentative Tract Map Required Findings. Pursuant to Government Code § 66474, the City Council makes the following findings to approve VTTM No. 6074, subject to the conditions of approval:
A. The proposed subdivision is consistent with applicable general and specific plans.
The proposed subdivision has been reviewed for conformity with the EA1SP and deemed consistent with the plan. The site of the proposed subdivision is zoned Civic District in the EA1SP Regulating Plan. The Civic District zone applies to areas intended for residential uses, community parks, neighborhood parks and squares. The VTTM is also consistent with the Santa Paula General Plan because the underlying land use designation is East Area 1 Specific Plan, and the subdivision complies with the density intended for this land use; B. The design and improvement of the proposed subdivision is consistent with the applicable general plan and specific plans. The design and improvement of the proposed subdivision has been reviewed for conformity with the EA1SP and deemed consistent with the plan. The site of the proposed subdivision is zoned Civic District in the EA1SP Regulating Plan. The Civic District zone applies to areas intended for a range of residential uses, community parks, neighborhood parks and squares. The VTTM is also consistent with the General Plan because the underlying land use designation is East Area 1 Specific Plan, and the subdivision complies with the density intended for this land use;
C. The proposed subdivision is consistent with the provision of the Development Code, as the site is physically suitable for the type of development. The site of the proposed VTTM is currently vacant and cleared of agricultural trees. The site is able to physically accommodate the proposed number of lots, future improvements, site landscaping, and parking, while complying with all applicable development regulations, such as street widths, lot sizes, and requirements in the City Subdivision and Zoning Codes, street standards, and development standards.
D. The proposed subdivision is consistent with the provision of the Development Code, as the site is physically suitable for the proposed density of development. The site will have a residential area of 10.88 total acres with 121 condominium units at a density of 11.12 dwelling units per acre. This site is able to physically accommodate the proposed density.
84
E. The design of the subdivision or and the proposed improvements are not likely to cause substantial environmental damage or substantial and avoidable injury to fish or wildlife or their habitat. The site is vacant and already cleared of trees.
The proposed improvements to the site will be buffered by other residential areas, the existing recreation center, and a future community park and are thus unlikely to cause substantial environmental damage or substantial and unavoidable injury to fish or wildlife or their habitat.
F. The design of the subdivision and the proposed improvements are not likely to cause serious public health problems. The design of the subdivision and the proposed improvements are in compliance with all required standards. The subdivision proposes facilities and adequate infrastructure to support the proposed residential uses. In addition, the subdivision, as conditioned, is required to be in compliance with all applicable State, County, and City design, building, and other safety related laws, codes, and regulations, including, but not limited to, the Uniform Building Code and Uniform Fire Code. Furthermore, the proposed subdivision will not involve the generation, disposal, use, release, or transportation of a significant amount of toxic or hazardous substances, and will not create noxious or offensive odors. Therefore, it is not anticipated that the proposed subdivision will cause serious health problems.
G. The design of the subdivision and the type of improvements will not conflict with easements of record or established by court judgment or acquired by the public at large for access through or use of property within the proposed subdivision; or, if such easements exist, that alternate easements for access or for use will be provided and these will be substantially equivalent to ones previously acquired by the public.
Review of the subdivision has revealed that the improvements will not conflict with existing easements acquired for the purposes of providing public access through, or use of, the property.
H. The proposed subdivision will not discharge waste into an existing community sewer system in violation of existing requirements prescribed by the California regional water quality control board pursuant to Division 7 (commencing with Section 13000) of the Water Code. There is sufficient capacity at the Santa Paula Water Recycling Facility to treat the volume of wastewater generated by the proposed subdivision.
I. The subdivision is in the interest of the public health and safety because the proposed development would improve and extend City infrastructure and utilities to better serve the project site and the surrounding area; J. The subdivision is a necessary prerequisite to the orderly development of the surrounding area for the reasons described above.
.
SECTION 3: Environmental Assessment: The Planning Commission makes the following environmental findings:
85
A. The City certified EA1 FEIR, adopted the EA1SP, and approved a series of related actions in February 2008. As required by the CEQA, the City adopted findings of fact for the significant impacts identified in the EA1 FEIR and a statement of overriding considerations for those impacts identified as significant and unavoidable after the incorporation of all feasible mitigation into the Project.
B. Addendum No. 1 to the EA1 FEIR, prepared by the City in February 2010, addressed the addition of three parcels to the proposed East Area 1 annexation to allow for the implementation of improvements to the intersection of Telegraph Road and Hallock Drive identified in Mitigation Measure T-2 of the EA1 FEIR.
C. From 2014 through 2016, the City prepared two subsequent Addendums to the EA1 FEIR to address changes to the Project, as well as a Final Supplemental EIR (the “FSEIR”), certified in 2015, for, among other entitlements, an amendment to the Specific Plan, followed by two Addendums to the FSEIR.
D. All prior CEQA documents shall collectively comprise and be referred to herein as the “EA1 FEIR”.
E. The EA1 FEIR (including documents and other materials that constitute the record of proceedings on which the City’s findings and decisions are based) is located at City of Santa Paula, 970 Ventura Street, Santa Paula, CA 93060. The custodian for these documents is the Community and Economic Development Director. This information is provided in compliance with CEQA § 21081.6(a)(2) and CEQA Guidelines § 15091(e).
F. The EA1 FEIR is incorporated into this Resolution by reference as if fully set forth herein.
G. The California Environmental Quality Act (CEQA) requires a review of the information in the FSEIR to address changes to a project or changes to the circumstances under which a project will occur and to assess whether a subsequent or supplemental EIR is required.
H. Pursuant to Section 15162 of the California Environmental Quality Act, approval of Project No. 22-TM-01 does not require a subsequent or supplemental EIR because the proposed modified subdivision will not result in any new significant impacts or any substantial increase in severity of the significant impacts identified in the Final Supplemental EIR for the Project. Approving the VTTM would not increase the total approved units in the project (1500) and the map does not add improvements that were not already considered in the previous environmental document (East Area 1 Final EIR).
.
SECTION 4: City Council Approval. Based on the foregoing findings, City Council approves Vesting Tentative Tract Map No. 6074 for the East Area 1 Specific Plan subject to the 86
Conditions of Approval set forth in Exhibit “A,” which are incorporated into this Resolution by reference.
SECTION 5: Reliance on the Record. Each and all of the findings and determinations in this Resolution are based on the competent and substantial evidence, both oral and written, contained in the entire record relating to the project. The findings and determinations constitute the independent findings and determinations of the Planning Commission in all respects and are fully and completely supported by substantial evidence in the record as a whole.
SECTION 6: Limitations. The City Council’s analysis and evaluation of the project is based on the best information currently available. It is inevitable that in evaluating a project that absolute and perfect knowledge of all possible aspects of the project will not exist. One of the major limitations on analysis of the project is the City Council’s lack of knowledge of future events. In all instances, best efforts were made to form accurate assumptions. Somewhat related to this are the limitations on the City's ability to solve what are in effect regional, state, and national problems and issues. The City must work within the political framework within which it exists and with the limitations inherent in that framework.
SECTION 7: Summaries of Information. All summaries of information in the findings, which precede this section, are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.
SECTION 8: This Resolution will remain effective until superseded by a subsequent resolution.
SECTION 9: The City Clerk is directed to mail a copy of this Resolution to Applicant and Applicant’s Representative and to any other person requesting a copy.
SECTION 10: This Resolution is the City Council’s final decision and becomes effective immediately upon adoption.
87
PASSED AND ADOPTED this 21st day of September 2022.
_________________________________
Mayor
ATTEST:
____________________
City Clerk
APPROVED AS TO FORM:
_________________________________
Monica Castillo, Interim City Attorney
88
Exhibit A
CONDITIONS OF APPROVAL
22-TM-01 VTTM No. 6074 for 121 condominium units
(Original Approval 2006-CDP-02 East Area 1 SP-3)
In addition to all applicable provisions of the Santa Paula Municipal Code ("SPMC"), the Limoneira Lewis Community Builders, LLC (Applicant/Property Owner) agrees for itself, its heirs and assigns that it will comply with the following provisions as Conditions for the City of Santa Paula's Approval of Project No. 22-TM-01 for East Area 1 Vesting Tentative Tract Map No. 6074 "Project Conditions ".
GENERAL CONDITIONS
Planning
1. The Resolution and these associated Conditions of Approval were adopted with the knowledge, understanding and consent of the Property Owner/Applicant.
2. The Property Owners/Applicant must comply with all applicable law including, without limitation, the SPMC and such uncodified regulations, policies, and conditions regulating the Project. In addition, the Property Owners/Applicant must pay all applicable fees and assessments to the City.
3. The Property Owner/Applicant's failure to comply with, or breach of, any Project Conditions may result in the amendment or revocation of this Permit, or any related permits, or other enforcement action, as maybe appropriate in the case. The City may undertake such acts and incur such expenses as it may consider necessary to effect compliance, the cost thereof including without limitation, administration costs and recoverable attorney's fees, to be reimbursed by the applicant or current property owners, as may be appropriate in the case.
4. This permit is subject to an ongoing review. If at any time valid, substantiated complaints are received, the City, in its discretion, may hold a public hearing held before the City Council, to determine if any condition or the permit should be modified, amended, or revoked.
5. Applicant agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising from the City's approval of Project No. 22-TM-01 for East Area 1, Vesting Tentative Tract Map No. 6074 – Civic District. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of Project No. 22-TM-01 East Area 1 Vesting Tentative Tract Map No. 6074, Applicant agrees to defend the City (at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section "the City" includes the City of Santa Paula's elected officials, appointed officials, officers, and employees, and consultant including, without limitation, legal counsel. 89
6. The Applicant or the Applicant's successor-in-interest is responsible for maintaining the undeveloped portion of the site including weed abatement and litter removal.
7. The Applicant must comply with all provisions of the project's Development Agreement.
Annual monitoring is required as outlined in the Agreement.
8. The Applicant must comply with all mitigation measures identified in the Final Supplemental Environmental Impact Report prepared for the East Area 1 Specific Plan Amendment and related approvals. A Mitigation Monitoring and Reporting Program (MMRP) was prepared as part of the environmental review for the project (Resolution No. 6906). The mitigation measures of the MMRP are incorporated into these conditions of approval by reference
9. In compliance with California law, the Mitigation Monitoring and Reporting Program (MMRP) will be administered for the project. Before the City issues the first Certificate of Occupancy, the Applicant must pay a deposit of $30,000 for the administration of the MMRP. This fee must be paid no later than January 1st of each year until the final Certificate of Occupancy is issued and is subject to change.
10.Prior to the issuance of building permits, plans submitted to the Building Department, Fire Department, and Planning Department for building permits must contain a printed copy of these Conditions of Approval, the Final Mitigation Monitoring and Reporting Program (MMRP) and the Project number, "22-TM-01" for East Area 1, Vesting Tentative Tract Map No. 6074, in the title blocks of the plans.
Tentative Map
11.Except as otherwise provided by a development agreement or pursuant to Government Code § 66452.6(a)(1), a tentative map expires twenty-four (24) months after the date the map was approved.
12.The right conferred upon a vesting tentative map is vested for an initial time period of twenty-four (24) months from the date a final map is recorded. Where several final maps are recorded on various phases of a project, approved by a single vesting tentative map, this time period begins for each when the final map for that phase is recorded.
13.The initial time period is automatically extended by any time used by the City for Processing a complete application for a grading permit or for design or architectural review, if the time period used by the city to process the application exceeds (30) days from the date the complete application is filed.
14.The conditions under which an extension of time or stay is granted for a vesting tentative map must be consisted with that established for tentative maps
15.If a developer submits a complete application for a building permit during the initial time period, or any granted extension, the rights conferred by the vesting map continue until the expiration of that building permit or any extension to that building permit that the City may issue.
90
16.Within twenty-four (24) months after the date the City Council approves a tentative map, or any later date that may be authorized by an extension granted pursuant to this article, the subdivider must cause the subject property to be accurately surveyed and a Final Map to be prepared in conformance with the tentative map and any and all applicable conditions.
17.The Final Map must be processed in accordance with SPMC §§ 16.80.410 through
16.80.470.
PLANNING DEPARTMENT
18.The owner/Applicant must prepare and record a declaration of Covenants, Conditions and Restrictions (CC&R's) as required by Civil Code §4250 sufficient to enforce owner/Applicant obligations to the City under this approval. Before the City approves the first final vesting master map for the project, the CC&R's must be reviewed and approved by the City Attorney. Project CC&Rs must include provisions requiring the incorporation of drought tolerant landscaping and minimal turf areas in ornamental planting areas. The Applicant must pay all of the City's costs associated with such review including, without limitation, attorney's fees of the City Attorney.
19.As subsequent maps are approved, each must include a condition that the Applicant must provide the prospective home buyers disclosure of the following items. Proof of this disclosure, must be provided to the Planning Department and included in the CC&Rs for the project before the City issues the first certificate of occupancy:
20.The presence of an active community park/detention basins that will include sports field lighting for evening use;
21.Continued agricultural uses on the 55 acres on the northern edge of the Specific Plan area.
Cultural Resources
22.Before the start of grading activities in native soils, the project specifications must require a qualified Native American monitor to be present during grading activities within native soils. The Native American monitor will be authorized to halt construction, if necessary, in the immediate area (up to 200 feet) where buried cultural remains are encountered.
Growth Management
23.The City will not issue more than 500 building permits per year in accordance with applicable law.
PUBLIC WORKS DEPARTMENT
Grading and Drainage
24.Before the City issues a grading permit, a grading and drainage plan and report for the 91
project must be prepared and approved as part of the final subdivision map approval for the project. The grading plan must demonstrate conformance with the limits of grading exhibit of the project Final SE1R, the standards of the Specific Plan, and CBC. The Public Works Director, or designee, must select the geotechnical/soils evaluations reviewer for the project grading plans. Permittee must reimburse City for all costs associated with review of plans.
25.All grading must conform to Chapter 33 and Appendix J of the California Building Code (CBC) as adopted by the SPMC, and applicable provisions of the County of Ventura Grading regulations.
26.The applicant shall submit a site-specific geotechnical report that shall include slope stability analysis where needed or requested by the City reviewer. The report shall include design recommendations for the proposed retaining walls and recommendations for building setbacks. The recommendations of the geotechnical report shall be reviewed and approved by the City prior to issuance of a grading permit.
27.The grading plan shall be consistent with the master grading plan and includes the following minimum requirements:
a. Final earthwork quantities estimates (cut/fill, import/export). b. An Erosion Control Plan outlining site specific Construction Best Management Practices (BMPs) for prevention of soil erosion/deposition and non-visible pollutant management in accordance with the current version of the State of California Construction General Permit 2009-009-DWQ and subsequent amendments.
c. Final pad and roadwayelevations.
d. Designation of borrow or stockpile site locations for import/export material. e. The extent of all remedial/corrective gradingrequired (over-excavations, etc.) f. Interim drainage detention basin locations and development phase specific drainage requirements based upon the approved project Master Hydrology and Hydraulics report or the area specific approved Hydrology and Hydraulics report.
28.Before the City issues any grading permit that will affect jurisdictional drainages, the Applicant must provide a copy of the applicable regulatory permit (US Army Corps of Engineers, California Department of Fish and Wildlife, County of Ventura, and as applicable Regional Water Quality Control Board) to the Public Works and Planning Departments. With respect to the Haun Barranca and or Santa Paula Creek restoration permits, the Applicant must submit documentation that the project requirements are satisfied or bonded for (if required by the regulatory agencies). The Applicant must also provide a plan documenting that the restoration efforts will be implemented consistent with the timing requirements of the permits.
29.Before the City issues a grading permit, a Construction Management Plan, including construction truck routes, traffic control plan, and a staging plan, must be submitted for review and approval by the Public Works Director, or designee. The plan must include the duration of the grading operation and construction activities, import/export truck 92
routes, and a daily time schedule of operations. Site construction access must utilize designated truck routes.
30.The Applicant must reconstruct any existing public improvements adjacent to the limits of the project damaged during the construction of the project.
31.Public streets that are utilized for construction and grading operations must be maintained and swept daily during construction activity using a pickup type street sweeper.
Drainage
32.Before the City issues a grading permit, the Applicant must submit a Hydrology and Hydraulic study to the Public Works Director, or designee, for review and approval. applications must demonstrate compliance with the City approved project Master Hydrology and Hydraulic report.
33.The Applicant must construct the proposed on and offsite drainage facility improvements and the debris and detention basin provisions as identified in the Specific Plan and Master Hydrology and Hydraulic Report documents that are related to this phase of the development. An appropriate maintenance mechanism and operations plan must be approved by the Public Works Director, or designee, as part of final design. Drainage and flood control facility design, including modifications to the existing on-site drainages and Haun Creek must be in accordance with the requirements of the Public Works Director, or designee, and Ventura County Watershed Protection District (VCWPD).
34.Proposed Drainage facilities can be built in phases but shall be constructed simultaneously with the grading operations of each phase of construction. Construction phasing plan must be approved by the Public Works Director, or designee, as part of final design. Storm drain infrastructure phasing plan is required to ensure public health and safety and to prevent possible adverse effects of construction operations on downstream storm drain infrastructures during a storm event.
35.The development drainage design must incorporate the requirements of the Ventura County Technical Guidnce Manual, current edition, and the County of Ventura Municipal Separate Storm Sewer System (MS4).
36.The Hydrology and Hydraulics report for the development must address offsite drainage patterns and flows that could affect the project.
Stormwater Quality
37.Before the City issues a grading permit, the project Applicant must submit a project Notice of Intent (NOI) to the California State Water Resources Control Board, Storm Water Permit Unit in accordance with the NPDES Construction General Permit (No.
CAS000002). The Applicant must submit the project Stormwater Pollution Prevention Plan (SWPPP) for review and approval by the Public Works Director, or designee. 93
38.Development drainage design practices must be performed in accordance with the Ventura Countywide Stormwater Quality Management Program, National Pollution Discharge Elimination System (NPDES) Permit No. CAS004004 and current permit updates as well as the Ventura County Technical Guidance Manual. Project drainage designs must incorporate Post Construction Best Management Practices (BMPs) for review and approval by the Public Works Director, or designee, and must comply with MS4 requirements.
39.Before the City issues a grading permit, parking areas and associated drive aisles must be designed in accordance with the Ventura County Technical Guidance Manual. The design must be submitted to the Public Works Director, or designee, for review and approval.
Water and Wastewater
40.Before the City issues a grading permit, the Applicant must a potable water infrastructure report and water improvement plans for review and approval by the Public Works Director, or designee. report and plans shall be in accordance with the approved Master Water Plan and the Development Agreement.
41.Before the City issues a grading permit, the Applicant must prepare a detailed utility infrastructure construction phasing plan for reviewed and approval by the Public Works Director, or designee. The plan shall show the extent and schedule of each phase, connection points, and pipeline alignments.
42.For each phase of construction, a standalone set of plans shall be prepared for all infrastructures and improvements intended to be turned over to the city to own, operate, and maintain. Water and wastewater infrastructure phasing plan is required to ensure public health and safety and to prove the proposed systems in each phase can operate independently from the same systems in the next phase of construction if needed.
43.The City may elect not to accept any improvements and exonerate related construction bonds before the top lift of asphalt on the related streets has been installed.
44.All water and sewer facilities must be designed and constructed in accordance with the adopted City Standards as well as the provisions of the Standard Specifications of Public Works Construction (SSPWC) aka the "Greenbook." Improvement plans detailing materials, layout and equipment manufacturers must be submitted for review and approval by the Public Works Director, or designee.
45.Before the City issues building permits, the Applicant must submit for review and approval by the City Public Works Director, or designee, evidence that the project incorporates water conservation Best Management Practices (BMPs) and water conserving measures. The water conservation measures were identified in the project Water Supply Assessment (WSA) and in the Draft Specific Plan. Provide water conservation education materials and notification for the proper use and maintenance of water conservation facilities to the Public Works Director for review and approval. 94
46.Before the issues a grading permit, the Applicant shall submit a project specific sewer report and improvement plans for review and approval by the Public Works Director, or designee. The reports and the plans shall be in accordance with the approved Master Sewer Plan and shall include design, selection of materials and the operation of the facilities.
47.Prior to the issuance of the certificate of occupancy for the first residential dwelling unit in the project the Zone 330 water tank or approved alternative shall be constructed and dedicated to the City.
Circulation and Traffic
48.The Applicant must submit a project specific traffic study and circulation analysis for review and approval by the Public Works Director, or designee. The documents must be prepared by a California registered Traffic Engineer approved by City and demonstrate compliance with the approved Master traffic plan and accounts for all additions and modifications to the EA1SP and the approved mater map.
49.Road layout and cross section must be in substantial conformance with the approved Specific Plan, the General Plan or the SPMC. The Applicant must submit pavement design (structural section, layout, etc.) as part of the final subdivision map submittals. Street layout shall meet the sight distance requirements per the city of Santa Paula standard plans and must be reviewed and approved by the Public Works Director, or designee. Road layout must incorporate bicycle improvements consistent with the City andVCTC Regional Bicycle Master Plan.
50.Street configurations that are not included in the SPMC, Specific Plan or General Plan documents must be reviewed and approved by the Public Works Director, or designee.
51.Before City approves the grading plan, traffic calming devices must be approved by the Fire Chief and Public Works Director or designee.
52.Street trees must be planted on all streets within the project based upon the East Area 1 Specific Plan and as approved by the Public Works Director, or designee. A security deposit must be posted with the City to ensure maintenance before recordation of any subdivision maps within the project.
53.Applicant must grant temporary easements for, and construct, turnarounds not less than 40-foot in radius at the terminus of all streets for which regular turnarounds are not shown on the tentative map to provide temporary turnarounds until such streets are extended. A turnaround is not required on streets which extend less than two lots or 150 feet.
54. Before the City issues a grading permit, traffic circulation and control on adjacent streets, including all curb openings, control signs for regulation, warning, and guidance of traffic, must be designed as required by the Public Works Director, or designee. Traffic circulation 95
and control onsite must meet the approval of the Planning Director and Public Works Director, or designee.
55.Permanent Ventura County survey monuments must be located and installed in accordance with the County of Ventura Road Standards Plate E-4, Revision D, Locations must be at the intersection of street centerlines, and as designated by the Public Works Director, or designee. All survey monumentation must be installed in accordance with the County of Ventura Road Standards and must comply with Business and Professions Code 8771.
56.The traffic analysis report must identify direct routes to school facilities from neighborhoods that cross collector and arterial streets. Those locations must have in pavement crosswalk lights. Location and manufacturer must be approved by the Public Works Director, or designee.
57.Before the City approves any improvement plans, the Applicant must submit a street lighting plan for review and approval by the Public Works Director, or designee. The plan must include the light fixture lumens proposed within the project boundaries.
Street lights must utilize LED and/or dark sky technology as identified by the Public Works Director, or designee. For project streets that connect to an existing street, the plan must identify the location of the first existing street light on the existing street.
For street lights located on local streets, the lights must be located a maximum of 220 feet apart. For street lights located on collector streets, the lights must be located a maximum of 200 feet apart. For street lights located on primary and secondary arterial streets, the lights must be located a maximum of 200 feet apart.
58.Applicant must obtain all necessary encroachment permits before the city approves any subdivision map or grading permit as applicable. Typical permits include, without limitation, Southern California Edison Company, Southern California Gas Company, Verizon Communications (telephone), Time Warner (cable television), Ventura County Watershed Protection District, Ventura County Transportation Department, Ventura County Transportation Commission (railroad), andCaltrans.
59.Prior to building permits being issued: all water; sewer and storm drain construction within the streets shall be inspected by public works inspectors and completed per the approved improvement plans; the streets shall have all curb and gutters; base and the base course of paving installed, and the remaining street construction shall be bonded for.
VENTURA COUNTY FIRE DEPARTMENT
60.Construction Access - Prior to combustible construction, a paved all-weather access road / driveway suitable for use by a 20-ton Fire District vehicle shall be installed at locations approved by the Fire District.
61.Construction Access Utilities - Prior to combustible construction, all utilities located within the access road and the first lift of the access road pavement shall be installed. A minimum 20-foot clear width shall remain free of obstruction during any construction activities within the development once combustible construction starts. 96
62.Vertical Clearance - All access roads / driveways shall have a minimum vertical clearance of 13 feet 6 inches (13' 6"). Clear of building to sky.
63.Fire Lanes - Prior to construction the applicant shall submit two (2) site plans to the Fire District for approval of the location of fire lanes. Prior to occupancy, all fire lanes shall be posted “NO PARKING-FIRE LANE-TOW AWAY” in accordance with California Vehicle Code, the International Fire Code and current VCFPD Fire Lane Standards. All signs and or Fire Lane markings shall be within recorded access easements.
64.Address Numbers (Single-Family Homes) - Address numbers, a minimum of 4 inches (4") high, shall be installed prior to occupancy, shall be of contrasting color to the background, and shall be readily visible at night. Brass or gold-plated numbers shall not be used. Where structures are set back more than 150 feet (150') from the street, larger numbers will be required so that they are distinguishable from the street. In the event the structure(s) is not visible from the street, the address number(s) shall be posted adjacent to the driveway entrance on an elevated post.
65.The minimum fire flow required shall be determined as specified by the current adopted edition of the International Fire Code Appendix B with adopted Amendments and the applicable Water Manual for the jurisdiction (with ever is more restrictive). The applicant shall verify that the water purveyor can provide the required volume and duration at the project prior to obtaining a building permit.
66.All structures shall be provided with an automatic fire sprinkler system in accordance with current VCFPD Ordinance at time of building permit application.
67.Plans for all fire protection systems (sprinklers, dry chemical, hood systems, etc.) shall be submitted, with payment for plan check, to the Fire District for review and approval prior to installation. Note: Fire sprinkler systems with 20 or more heads shall be supervised by a fire alarm system in accordance with Fire District requirements.
68.Applicant shall obtain VCFD Form #610B "Requirements for Construction" prior to obtaining a building permit for any new structures or additions to existing structures.
69.Site Access - Two (2) means of ingress/egress shall be provided to the development in accordance with Fire District access standards.
70.Access Road Width, Private Roads/Driveways - Private roads shall comply with Public Road Standards.
a) Access road width of 36 feet shall be provided for residential use with parallel parking permitted on both sides.
b) Access road width of 32 feet shall be provided for residential use with parallel parking permitted on one side.
c) Access road width of 24 feet shall be required with no on-street parking permitted. 97
d) Where one-way traffic and off-street parking occurs, a 20-foot driveway width shall be provided. (Note: limited use only and not for high hazard occupancies: H, R-1 over 2 stories, R-2) (Review with FPD)
e) Aerial Ladder Fire Apparatus Access, Multi-Family, Commercial or Industrial Buildings or portions of buildings or facilities with perimeter eave lines exceeding 30 feet in height above the lowest level of fire department access shall require an approved aerial ladder fire apparatus access roads and driveways. Aerial fire apparatus access roads and driveways shall have a minimum clear width of 30 feet. Overhead utility and power lines shall not be located within the aerial ladder fire apparatus access roads and driveways. At least one of the required access routes meeting this condition shall be located a minimum of 15 feet and a maximum of 30 feet parallel to one side of the buildings, as approved by the Fire District.
Buildings exceeding 50,000 SQFT shall have the required access route along a minimum of two sides. Parking shall be prohibited along the required width of the access roads and driveways. Landscaping and other improvements between the required access and the buildings shall not interfere with aerial ladder fire apparatus operations, as approved by the Fire District.
71.Fire Hydrant Plan - Prior to construction, the applicant shall submit plans to the Fire District for placement of fire hydrants. On plans, show existing hydrants within 500 feet of the development. Indicate the type of hydrant, number, and size of outlets.
72.Fire Hydrant(s) Required - Fire hydrant(s) shall be provided in accordance with current adopted edition of the International Fire Code, Appendix C and adopted amendments.
On-site fire hydrants may be required as determined by the Fire District.
73.Fire Hydrant Installation - Prior to combustible construction on any parcel, a fire hydrant capable of providing the required fire flow and duration shall be installed and in service along the access road / driveway at a location approved by the Fire District, but no further than 250 feet from the building site. The owner of the combustible construction is responsible for the cost of this installation.
74.Hydrant Location Markers - Prior to occupancy of any structure, blue reflective hydrant location markers shall be placed on the access roads in accordance with Fire District standards. If the final asphalt cap is not in place at time of occupancy, hydrant location markers shall still be installed and shall be replaced when the final asphalt cap in completed.
75.Fire-Flow Verification - Applicant shall verify that the water purveyor can provide the required fire-flow requirements by having them fill out VCFD Form #625, Fire-Flow Verification.
76.Turning Radius - The access road shall be of sufficient width to allow for a 40 foot centerline turning radius at all turns in the road.
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77.Turnarounds - Approved turnaround areas for fire apparatus shall be provided when dead-end Fire Department access roads / driveways exceed 150 feet. Turnaround areas shall not exceed a 5% cross slope in any direction and shall be located within 150 feet of the end of the access road / driveway. Turnaround areas shall not be used for parking and shall be kept free of obstructions at all times. Turnaround areas shall be posted as Fire Lanes in accordance with Fire District Fire Lane Standards.
78.Access Road Certification - That the access road(s)/driveway(s) shall be certified by a registered civil engineer as having an all-weather surface in conformance with Public Works and / or Fire District standards. This certification shall be submitted to the Fire District for review and approval prior to occupancy.
79.Access Road Gates - Any gates to control vehicle access are to be located to allow a vehicle waiting for entrance to be completely off the intersecting roadway. A minimum clear open width of 15 feet in each direction shall be provided for separate entry / exit gates and a minimum 20 for combined entry / exit gates. If gates are to be locked, a Knox system shall be installed. The method of gate control, including operation during power failure (battery back-up), shall be subject to review by the Fire Prevention Division. Gate plan details shall be submitted to the Fire District for approval prior to installation. A final acceptance inspection by the Fire District is required prior to placing any gate into service.
80.Road / Street Name Required - Public and private roads shall be named if serving more than four (4) parcels or as required by the Fire department.
81.Street Names - Prior to recordation of street names, proposed names shall be submitted to the Fire District's Fire Prevention Bureau for review and approval.
82.Address Numbers (Commercial, Industrial, Multi-family buildings) - Building address numbers, a minimum of ten inches (10") high, shall be installed prior to occupancy, shall be of contrasting color to the background, and shall be readily visible at night. Brass or gold-plated numbers shall not be used. Where structures are set back more than 150 feet from the street, larger numbers will be required so that they are distinguishable from the street. In the event a structure(s) is not visible from the street, the address number(s) shall be posted adjacent to the driveway entrance on an elevated post. Individual unit numbers shall be a minimum of 4 inches in height and shall be posted at the front and rear entrance to each unit. Additional address directional signs may be required at common building entrances and stairways.
83.Water System Plans - Plans for water systems supplying fire hydrants and / or fire sprinkler systems and not located within a water purveyor’s easement, shall be submitted to the Fire District for review and approval prior to issuance of grading and/or building permits or signing of Mylar plans, whichever is first. Plans shall reflect only dedicated private fire service lines and associated appurtenances. Plans shall be construction drawings in accordance with the Ventura County Fire Code and applicable NFPA Standards and shall terminate above grade. Plan shall be design and submitted with the appropriate fees in accordance with VCFPD Standard 14.7.2.
84.Fire Sprinklers - All structures shall be provided with an automatic fire sprinkler system in accordance with current VCFPD Ordinance at time of building permit application. 99
85.Fire Protection System Plans - Plans for all fire protection systems (sprinklers, dry chemical, hood systems, etc.) shall be submitted, with payment for plan check, to the Fire District for review and approval prior to installation. Note: Fire sprinkler systems with 20 or more heads shall be supervised by a fire alarm system in accordance with Fire District requirements.
86.Fire Department Clearance - Applicant shall obtain VCFD Form #610 "Requirements for Construction" prior to obtaining a building permit for any new structures or additions to existing structures.
87.Phasing Plan - Applicant shall submit a phasing plan to the Fire Department for review and approval prior to construction.
By signing this document, Applicant certifies that they have read, understood, and agree to the Project Conditions listed in this document.
_________________________________________ __________________________ Limoneira Lewis Community Builders, LLC Date
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To: Honorable Mayor and Members of the Planning Commission From: James Mason, Community & Economic Development Director Subject:
22-TM-01, Vesting Tentative Tract Map No. 6074 (Original EA1 Approval Project No. 2006-CDP-02 East Area 1 SP-3)
Date: August 23, 2022
Agenda Item: 6.B
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends the Planning Commission select Alternative No. 1, adopting Resolution No. 3839 recommending that the City Council approve Project No. 22-TM-01 for Vesting Tentative Tract Map No. 6074; a subdivision of 4 existing lots that would allow for the development of 121 residential condominium units and 6 lettered lots for private streets and landscaping, and approve the street names, subject to the conditions of approval.
Presented by James Mason, Community Development Director BACKGROUND:
Project No. 22-TM-01 is a request to create 121 residential condominium units and 6 lettered lots for private streets and landscaping on 4 lots previously subdivided and created by parcel map 6065 (March 2021). The creation of the condominium units necessitates the need for the requested Vesting Tentative Tract Map No. 6074 (VTTM).
In February 2015, the East Area 1 Specific Plan project was approved.
The approval included Master Vested Tentative Map (VMTM) No. 5854 which subdivided the East Area 1 project area into several “super lots” to facilitate the development allowed within the East Area 1 plan area.
The VMTM established the primary boundaries for major development areas and primary streets within the overall plan area.
In October and November 2016, Vesting Tentative Tract Maps 5985 through 5992, Phase I of the East Area 1 Specific Plan area which included the Haun Creek Neighborhood and portions of Hallock Center area, were approved by the Planning Commission and City Council.
The Phase I approval allowed for the subdivision of 72.3 acres and created 8 separate tract maps, 274 lots and 632 dwelling units, including the development of a school site within the 1 101
Phase 1 project area. In May of 2021 the City approved a Specific Plan Amendment (21-SPA01) that expanded the range of residential uses allowed in the Civic Center District and Hallock Center Zones.
In March 2021, Limoneira Lewis Builders, LLC submitted an application for a Parcel Map to subdivide the formerly proposed school site (Parcel ‘C’) into four (4) parcels for the development of future residential units. At that time, there was no firm concept for the units, or the product mix and the Parcel Map (PM 6065) was approved by the Planning Director in June 2021. In august 2021, staff approved a Design Review Packet (21-DR-05) for the proposed 121 detached condominium units (Exhibit A - Development Review Approval Packet).
APPLICANT REQUEST:
The applicant, Limoneira Lewis Community Builders LLC, is now requesting a review of their Vesting Tentative Tract Map (VTTM 6074) on the former school site. The tract map would accommodate their proposal to build 121 detached residential condominium units on the 4 parcels originally created by PM 6065.
ANALYSIS:
VTTM No. 6074 (For Condominium purposes)
As shown in Table 1, VTTM No. 6074 (Project No. 22-TM-01) allows for 121 condominium units over 4 lots for the proposed single family detached condominium units. The map also includes 6 lettered lots for private streets and landscaping. The size of the parcels are as follows:
Parcel 1 - 209,523 square feet (4.81 acres)
Parcel 2 - 52,272 square feet (1.20 acres)
Parcel 3 - 148.104 square feet (3.40 acres)
Parcel 4 – 64,033 square feet (1.47 acres)
The single-family units range from 1,070 square feet to 1,435 square feet in size. The unit breakdown by lot is as follows:
TABLE 1
CONDOMINIUM UNIT AND PLAN TYPE BY PARCEL
Parcel 1 Parcel 2 Parcel 3 Parcel 4
UNIT
TYPE
UNIT
COUNT
UNIT
TYPE
UNIT
COUNT
UNIT
TYPE
UNIT
COUNT
UNIT
TYPE
UNIT
COUNT
PLAN 1 21 PLAN 1 4 PLAN 1 7 PLAN 1 3
PLAN 2 16 PLAN 2 5 PLAN 2 11 PLAN 2 4
PLAN 3 16 PLAN 3 3 PLAN 3 9 PLAN 3 4
PLAN 4 18 PLAN 40 PLAN 40 PLAN 40
SUBTOTAL 71 12 27 11
TOTAL UNITS 121
2 102
As shown in the attached Exhibit A (Design Review Packet), the proposed units will be 2 story, single-family detached units with varied architectural elevations and color schemes. The architectural building style for the project will consist of Craftsman, Italiante, and Colonial, Santa Barbara, Farmhouse and Provence style. The façade for each varies considerably and all with concrete tile roofing. Added building features include decorative garage doors, varied siding materials including wood, brick and rock, and window treatments with shutters and decorative moldings. Each unit will have a two-car garage, and where side elevations are visible from the street, an enhanced elevation, as noted in the approved plan set (attached herein) is required.
Maximum Dwelling Units for the East Area 1 Specific Plan There are three main residential phases in the East Area Specific Plan including Phase I - Haun Creek Neighborhood, Phase II – Foothill Neighborhood and Phase III - Santa Paula Creek Neighborhood. The East Area Specific Plan allows a total of 1,500 residential units to be developed within these three residential phases.
In 2017, an amendment to the adopted EA1 SP-3 reconfigured planning areas, reduced the amount of light industrial and commercial areas and a maximum of 1,500 residential units remained available for development within Phase I, II and III. Phase II was approved for 376 dwelling units and Phase III was approved for 492 dwelling units. However, the number of dwelling units for each phase is subject to change as the product mix may be refined by individual builders
In 2021, the applicant requested a Modification of Phase II (VTTM 6001-Foothill Neighborhood) to allow 554 dwelling units.
In 2022, the applicant requested a Modification of Phase III (VTTM 6000- Santa Paula Creek Neighborhood). Parcel C of Tract 5854 would be modified to allow Tentative Tract Map No. 6074; a 4-lot subdivision for condominium purposes and development of 121 residential units (condo lots) and 6 lettered lots for private streets.
Table 4 shows a breakdown of the proposed dwelling units for the Phases I, II and III:
Table 4: Summary of East Area 1 Dwelling Units
East Area 1 - Development Phases
Estimated Dwelling
Units per Phase in
2017
Estimated Dwelling
Units per Phase in
2021
Phase I: VTTM No. 6001 - 5985 through
5992 - Haun Creek Neighborhood and
portions of Hallock Center Area
632
707 (586 + 121 Parcel
C)
Phase II: VTTM No. 6001 - Foothill
Neighborhood
376 554
Phase III: VTTM No. 6001 - Santa Paula
Creek Neighborhood
492 239
Total 1,500 1,500
Landscaping
3 103
The landscape plans, which show the conceptual landscape layouts for the site, have been reviewed for compliance with the East Area 1 Specific Plan Landscape standards. Ample onsite landscaping will be provided including ample streetscape along the common drives, as well as private yards and open space for all units. Between cluster developments, passive open space will be provided via residential paseos heavily landscaped with trees, shrubs, hardscape and grass. The plans generally conform as to type size and location of proposed plant materials and were approved by staff (Exhibit B –Landscape Plans).
Street Names
City procedure for approval of street names requires approval by the City Council at the time of approval of a subdivision. The applicant proposes 7 street names and all but 2 came from the City Approved list. The proposed names requiring approval are Flannel Drive and Melaleuca Road.
Specific Plan Consistency
The project site is designated Civic District in the East Area 1 Specific Plan and is consistent with the regulating plan which allow for residential development. The proposed layout and configuration are consistent with the approved East Area 1 Specific Plan which calls for residential development.
Subdivision – Mandatory Findings
Both the Subdivision Map Act (Gov. Code § 66473.5) and the City’s Subdivision Ordinance (SPMC § 16.80.160) require that proposed subdivision maps conform to the General Plan, any Specific Plan, and zoning district regulations. Under the City’s Subdivision Ordinance (SPMC § 16.80.160), in acting to approve or conditionally approve a tentative map, the City Council must find that the proposed subdivision is:
1. Consistent with the Santa Paula General Plan;
2. Consistent with any applicable Specific Plan or Planned Development;
3. Consistent with provisions of the Santa Paula Development Code, including Santa Paula Municipal Code Chapter XVI;
4. In the interest of public health and safety; and
5. Is a necessary prerequisite to the orderly development of the surrounding area.
A tentative map application must be denied if the City Council finds any of the following findings (Gov. Code §§ 66474, 66474.01; SPMC § 16.80.170):
1. The proposed map, or the design or improvement of the proposed subdivision, is not consistent with the General Plan or Specific Plans as specified by California Government Code section 65451;
2. The proposed map, or the design or improvement of the proposed subdivision, is not consistent with an applicable General Plan or Specific Plan;
3. The site is not physically suitable for the type of development proposed;
4. The site is not physically suitable for the proposed density of development proposed;
5. The design of the subdivision or the proposed improvements will likely cause substantial environmental damage or substantially and unavoidably injure fish or wildlife or their habitat. The City Council may still approve a tentative map, however, where, as here, an environmental impact report was prepared with respect to the project and a finding was 4 104
made pursuant to paragraph (3) of subdivision (a) of Section 21081 of the Public Resources Code that specific economic, social, or other considerations make infeasible the mitigation measures or project alternatives identified in the environmental impact report;
6. The design of the subdivision or type of improvements will likely cause serious public health or safety problems;
7. The design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision. The City Council may approve a tentative map, however, if it finds that alternative easements will be provided, and that these will be substantially equivalent to the ones previously acquired by the public. All easements must be recorded or established by court order; or
8. The proposed subdivision is not consistent with all applicable provisions of the Santa Paula Development Code.
The City Council may also deny a proposed tentative map based on any of the following findings (SPMC § 16.80.180):
1. The proposed subdivision is not compatible with surrounding development in terms of density, patterns of development, access, or other consideration.
2. The city’s cost of providing infrastructure support or services outweigh any benefits associated with the subdivision.
In this case, the East Area 1 Specific Plan is the legislative document which regulates land uses and development standards for the proposed project. The proposed subdivisions are in substantial conformance with the EA 1 Specific Plan and the approved Vesting Master Tentative Tract Map No. 5854 and subsequent Parcel Map 6065. Staff believes that the findings necessary for approval of tentative maps, described above, may be made by the City Council.
ENVIRONMENTAL REVIEW:
Pursuant to Section 15162 of the California Environmental Quality Act, approval of Project No. 22-TM-01 does not require a subsequent or supplemental Environmental Impact Report (EIR) because the requested Tentative Tract Map No. 6074 for condominium purposes will not result in any new significant impacts or any substantial increase in severity of the significant impacts identified in the previously approved East Area One Final EIR for the East Area 1 Project.
PUBLIC NOTIFICATION:
A notice of public hearing was published in the Santa Paula Times in compliance with state law. Also, in compliance with the City’s Zoning Ordinance, all property owners within a 300- foot radius of the project site were mailed notifications of the public hearing, and the project site was posted with a sign. As of the date of this report no comments have been received.
CONCLUSION:
The project request is consistent with the East Area 1 Specific Plan for the Civic District regulating plan as amended by 21-SPA-01 which allows for the residential development and the proposed configuration is in substantial conformance with the approved East Area 1 Specific Plan. The request is also consistent, as required with both the Subdivision Map Act 5 105
and the City’s Subdivision Ordinance (SPMC Section 16.80.160) requiring proposed subdivision maps to conform to the General Plan, any Specific Plan and zoning district regulations.
Therefore, staff believes that the findings necessary for approval of the Tentative Map No. 6074 for condominium purposes can be made. Furthermore, the street name request is consistent with the City procedures requiring approval of street names by the City Council at the time of subdivision approval.
STRATEGIC PLAN:
None
FISCAL IMPACTS:
None
OPTIONS:
1. Adopt Resolution No. 3839 recommending that the City Council approve Project 22-TM01 to allow Vesting Tentative Tract Map No. 6047 for condominium purposes; a subdivision of 4-lots that would provide for 121 residential units (condominium units) and 6 lettered lots for streets and landscaping, subject to the conditions of approval.
2. Adopt an amended Resolution No. 3839 recommending that the City Council approve Project 22-TM-01 to allow Vesting Tentative Tract Map No. 6074 for condominium purposes; a subdivision of 4-lots that would provide for 121 residential units (condominium units) and 6 lettered lots for streets and landscaping, subject to modifications to any of the foregoing by the Planning Commission.
3. Deny the applicant’s request for a recommendation that the City Council approve Project 221-TM-01 to allow Vesting Tentative Tract Map No. 6074 for condominium purposes; a subdivision of 4-lots that would provide for 121 residential units (condominium units) and 6 lettered lots for streets and landscaping, and direct staff to prepare a Resolution of Denial.
ATTACHMENTS:
ATTACHMENT A - RESO AND COA'S.pdf
EXHIBIT 1 - VTTM 6074.pdf
EXHIBIT B - LANDSCAPE PLAN.pdf
EXHIBIT A - DESIGN REVIEW PACKET.pdf
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ATTACHMENT A
RESOLUTION 3839 &
CONDITIONS OF
APPROVAL FOR VTTM
6074
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RESOLUTION NO. 3839
A RESOLUTION RECOMMENDING THAT THE CITY COUNCIL APPROVE VESTING TENTATIVE TRACT MAP NUMBER 6074; A 4 LOT SUBDIVISION FOR THE DEVELOPMENT OF 121 RESIDENTIAL CONDOMINUIM UNITS AND 6 LETTERTED LOTS FOR PRIVATE STREETS AND LANDSCAPING
LOCATED WITHIN THE CIVIC DISTRICT OF THE EAST AREA 1 SPECIFIC PLAN AREA.
PROJECT NO. (22-TM-01)
The Planning Commission of the City of Santa Paula does resolve as follows:
SECTION 1: The Planning Commission finds and declares that:
:
A. On February 26, 2008, the City Council certified the East Area 1 Final Environmental Impact Report (SCH#2006071134) (the “EA1 FEIR”).
B. On March 3, 2008, the City Council approved the East Area 1 Specific Plan SP-3 in accordance with Government Code § 65450, et seq. (“the Specific Plan”). The City Council also approved a Pre-Annexation Agreement and Development Agreement (the “DA”).
C. Following a special election in June 2008, the City Council adopted Resolution No. 6508 on July 7, 2008, finding that voters approved Measure G amending Section III (F) of the Land Use Element of the Santa Paula General Plan and Section III (G) of the Land Use Element to the General Plan.
D. Together, the GPA, Specific Plan and DA allow development of the East Area 1 Project (the “Project”): a mixed use-community of up to 1,500 total residential units and an estimated 810,000 square feet of office, retail, light industrial and civic facilities.
E. In February 2010, the City prepared Addendum No. 1 to the EAO FEIR to address the addition of three parcels to the proposed East Area 1 annexation.
F. Annexation of the Project site was recorded March 7, 2013, with correction recorded May 22, 2013. A series of amendments to the Specific Plan and other entitlements for the Project were subsequently approved.
G. On February 17, 2015, the City approved an amendment to the Specific Plan (EA1- SP 3) which revised the land use plan and regulating plan as defined in the then- current Specific Plan, and approved a Master Vesting Tentative Map (VTTM No. 5854) that subdivided the EA1SP Area into several “super lots” to facilitate its development.
The EA1-SP 3 amendment left the maximum number of residential units (1,500) unchanged.
H. On October 25, 2016, the Planning Commission held a public hearing and recommended that City Council approve eight separate Vesting Tentative Tract Maps (VTTM Nos. 5985, 5986, 5987, 5988, 5989, 5990, 5991, and 5992) to further 108
subdivide the “super lots” created by VTTM No. 5854, creating 274 lots with a mix of single-family, multi-family, and condominium dwelling units, on approximately 72.3 acres of the 501 total acres located within the East Area 1 plan area.
I. On November 21, 2016, the City Council held a public hearing and approved Vesting Tentative Tract Map Nos. 5985 through 5992 for Phase I of the East Area Specific Plan Area. Phase I includes the Haun Creek Neighborhood and portions of the Hallock Center area of the East Area 1 Specific Plan.
J. On June 27, 2017, the Planning Commission held a public hearing and recommended that the City Council approve two additional Vesting Tentative Tract Maps: VTTM Nos. 6000 and 6001 to further subdivide the “super lots” of VTTM No. 5854. VTTM No. 6001 governs Phase II of the Project and includes the Foothill Neighborhood of the East Area 1 Specific Plan. VTTM No. 6000 governs Phase III of the Project and includes the Santa Paula Creek Neighborhood of the East Area I Specific Plan.
K. On July 17, 2017, the City Council held a public hearing and approved Vesting Tentative Tract Maps Nos. 6000 and 6001 for Phase II and Phase III of the Project. VTTM Nos. 6000 and 6001 combined create a total of 525 lots on approximately 140.65 acres of the East Area 1 Plan Area.
L. In May 2021, the Planning Commission recommended City Council approve Addendum No. 2 to the EA1 FEIR to approve an amendment to the East Area 1 Specific Plan (Project. No. 21-SPA-01), expanding the range of residential uses allowed within the Civic District which the City Council approved.
M. In June 2021, City staff approved Parcel Map No. 6065 to subdivide the former school site into 4 lots for future development of residential units.
N. In August 2021, City staff approved a Design Review Packet (21-DR-05) for the future construction of 121 condominium units on the former school site.
O. In July, 2022, Limoneira Company (“Applicant”) filed an application (Project No. 22- TM-01) with the City for a Vesting Tentative Tract Map No. 6074 (TTM No. 6074).
The site is a former school site and is located in the Civic District within the East Area 1 plan area. The Map would allow for 121 condominium units and 6 lettered lots for private streets and landscaping.
P. The application for V T T M 6074 was reviewed by the City’s Planning Division, in part, for consistency with the General Plan and conformity with the Santa Paula Municipal Code (“SPMC”).
Q. In addition, the City reviewed the Project’s environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the “CEQA Guidelines”).
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R. On August 23,2021, the Planning Commission held a public hearing regarding the proposed VTTM 6074. This Resolution and its findings are adopted based upon the evidence set forth in the entire record including, without limitation, documentary, and testimonial evidence; the staff report; and such additional information set forth in the entire administrative record that is too voluminous to reference but is on file with the City Clerk’s office.
SECTION 2: V e s t i n g Tentative Tract Map Required Findings. Pursuant to Government Code § 66474, the Planning Commission recommends the City Council make the following findings to approve VTTM 6074, subject to the conditions of approval:
A. The proposed subdivision is consistent with applicable general and specific plans.
The proposed subdivision has been reviewed for conformity with the EA1SP and deemed consistent with the plan. The site of the proposed subdivision is zoned Civic District in the EA1SP Regulating Plan. The Civic District zone applies to areas intended for residential uses, community parks, neighborhood parks and squares. The VTTM is also consistent with the Santa Paula General Plan because the underlying land use designation is East Area 1 Specific Plan, and the subdivision complies with the density intended for this land use; B. The design and improvement of the proposed subdivision is consistent with the applicable general plan and specific plans. The design and improvement of the proposed subdivision has been reviewed for conformity with the EA1SP and deemed consistent with the plan. The site of the proposed subdivision is zoned Civic District in the EA1SP Regulating Plan. The Civic District zone applies to areas intended for a range of residential uses, community parks, neighborhood parks and squares. The VTTM is also consistent with the General Plan because the underlying land use designation is East Area 1 Specific Plan, and the subdivision complies with the density intended for this land use;
C. The site is physically suitable for the type of development. The site of the proposed VTTM is currently vacant and cleared of agricultural trees. The site is able to physically accommodate the proposed number of lots, future improvements, site landscaping, and parking, while complying with all applicable development regulations, such as street widths, lot sizes, and requirements in the City Subdivision and Zoning Codes, street standards, and development standards.
D. The site is physically suitable for the proposed density of development. The site will have a residential area of 10.88 total acres with 121 condominium units at a density of 11.12 dwelling units per acre. This site is able to physically accommodate the proposed density.
E. The design of the subdivision or and the proposed improvements are not likely to cause substantial environmental damage or substantial and avoidable injury to fish or wildlife or their habitat. The site is vacant and already cleared of trees.
The proposed improvements to the site will be buffered by other residential 110
areas, the existing recreation center, and a future community park and are thus unlikely to cause substantial environmental damage or substantial and unavoidable injury to fish or wildlife or their habitat.
F. The design of the subdivision and the proposed improvements are not likely to cause serious public health problems. The design of the subdivision and the proposed improvements are in compliance with all required standards. The subdivision proposes facilities and adequate infrastructure to support the proposed residential uses. In addition, the subdivision, as conditioned, is required to be in compliance with all applicable State, County, and City design, building, and other safety related laws, codes, and regulations, including, but not limited to, the Uniform Building Code and Uniform Fire Code. Furthermore, the proposed subdivision will not involve the generation, disposal, use, release, or transportation of a significant amount of toxic or hazardous substances and will not create noxious or offensive odors. Therefore, it is not anticipated that the proposed subdivision will cause serious health problems.
G. The design of the subdivision and the type of improvements will not conflict with easements of record or established by court judgment or acquired by the public at large for access through or use of property within the proposed subdivision; or, if such easements exist, that alternate easements for access or for use will be provided and these will be substantially equivalent to ones previously acquired by the public.
Review of the subdivision has revealed that the improvements will not conflict with existing easements acquired for the purposes of providing public access through, or use of, the property.
H. The proposed subdivision will not discharge waste into an existing community sewer system in violation of existing requirements prescribed by the California regional water quality control board pursuant to Division 7 (commencing with Section 13000) of the Water Code. There is sufficient capacity at the Santa Paula Water Recycling Facility to treat the volume of wastewater generated by the proposed subdivision.
I. The subdivision is in the interest of the public health and safety because the proposed development would improve and extend City infrastructure and utilities to better serve the project site and the surrounding area; J. The subdivision is a necessary prerequisite to the orderly development of the surrounding area for the reasons described above.
.
SECTION 3: Environmental Assessment: The Planning Commission makes the following environmental findings:
A. The City certified EA1 FEIR, adopted the EA1SP, and approved a series of related actions in February 2008. As required by the CEQA, the City adopted findings of fact for the significant impacts identified in the EA1 FEIR and a statement of overriding c o n s i d e r a t i o n s for those impacts identified as significant and unavoidable after the incorporation of all feasible mitigation into the Project. 111
B. Addendum No. 1 to the EA1 FEIR, prepared by the City in February 2010, addressed the addition of three parcels to the proposed East Area 1 annexation to allow for the implementation of improvements to the intersection of Telegraph Road and Hallock Drive identified in Mitigation Measure T-2 of the EA1 FEIR.
C. From 2014 through 2016, the City prepared two subsequent Addendums to the EA1 FEIR to address changes to the Project, as well as a Final Supplemental EIR (the “FSEIR”), certified in 2015, for, among other entitlements, an amendment to the Specific Plan, followed by two Addendums to the FSEIR.
D. All prior CEQA documents shall collectively comprise and be referred to herein as the “EA1 FEIR”.
E. The EA1 FEIR (including documents and other materials that constitute the record of proceedings on which the City’s findings and decisions are based) is located at City of Santa Paula, 970 Ventura Street, Santa Paula, CA 93060. The custodian for these documents is the Community and Economic Development Director. This information is provided in compliance with CEQA § 21081.6(a)(2) and CEQA Guidelines § 15091(e).
F. The EA1 FEIR is incorporated into this Resolution by reference as if fully set forth herein.
G. The California Environmental Quality Act (CEQA) requires a review of the information in the FSEIR to address changes to a project or changes to the circumstances under which a project will occur and to assess whether a subsequent or supplemental EIR is required.
H. Pursuant to Section 15162 of the California Environmental Quality Act, approval of Project No. 22-TM-01 does not require a subsequent or supplemental EIR because the proposed modified subdivision will not result in any new significant impacts or any substantial increase in severity of the significant impacts identified in the Final Supplemental EIR for the Project. The VTTM, however, there would be no increase total approved units in the project (1500) and the map does not add improvements that were not already considered in the previous environmental document (East Area 1 Final EIR).
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SECTION 4: Recommendations. The P l a n n i n g Commission makes the following recommendations to the City Council:
A. The Planning Commission recommends that the City Council approve Vesting Tentative Tract Map 6074 for the East Area 1 Specific Plan subject to the Conditions of Approval set forth in Exhibit “A,” which are incorporated into this Resolution by reference.
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SECTION 5: Reliance on the Record. Each and all of the findings and determinations in this Resolution are based on the competent and substantial evidence, both oral and written, contained in the entire record relating to the project. The findings and determinations constitute the independent findings and determinations of the Planning Commission in all respects and are fully and completely supported by substantial evidence in the record as a whole.
SECTION 6: Limitations. The Planning Commission’s analysis and evaluation of the project is based on the best information currently available. It is inevitable that in evaluating a project that absolute and perfect knowledge of all possible aspects of the project will not exist. One of the major limitations on analysis of the project is the Planning Commission’s lack of knowledge of future events. In all instances, best efforts were made to form accurate assumptions. Somewhat related to this are the limitations on the City's ability to solve what are in effect regional, state, and national problems and issues. The City must work within the political framework within which it exists and with the limitations inherent in that framework.
SECTION 7: Summaries of Information. All summaries of information in the findings, which precede this section, are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.
SECTION 8: This Resolution will remain effective until superseded by a subsequent resolution.
SECTION 9: The Commission Secretary is directed to mail a copy of this Resolution to Applicant and Applicant’s Representative and to any other person requesting a copy.
SECTION 10: This Resolution may be appealed within ten (10) calendar days after its adoption. All appeals must be in writing and filed with the City Clerk within this time period. Failure to file a timely written appeal will constitute a waiver of any right of appeal.
SECTION 11: This Resolution is advisory to the City Council and will take effect immediately upon adoption.
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PASSED AND ADOPTED this 23rd day of August 2022.
_________________________________
Chairperson
City of Santa Paula Planning Commission
ATTEST:
____________________
James Mason,
Secretary
APPROVED AS TO FORM:
_________________________________
Monica Castillo, Assistant City Attorney
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Exhibit A
CONDITIONS OF APPROVAL
22-TM-01 VTTM No. 6074 for 121 condominium units
(Original Approval 2006-CDP-02 East Area 1 SP-3)
In addition to all applicable provisions of the Santa Paula Municipal Code ("SPMC"), the Limoneira Lewis Community Builders, LLC (Applicant/Property Owner) agrees for itself, its heirs and assigns that it will comply with the following provisions as Conditions for the City of Santa Paula's Approval of Project No. 22-TM-01 for East Area 1 Vesting Tentative Tract Map No. 6074 "Project Conditions ".
GENERAL CONDITIONS
Planning
1. The Resolution and these associated Conditions of Approval were adopted with the knowledge, understanding and consent of the Property Owner/Applicant.
2. The Property Owners/Applicant must comply with all applicable law including, without limitation, the SPMC and such uncodified regulations, policies, and conditions regulating the Project. In addition, the Property Owners/Applicant must pay all applicable fees and assessments to the City.
3. The Property Owner/Applicant's failure to comply with, or breach of, any Project Conditions may result in the amendment or revocation of this Permit, or any related permits, or other enforcement action, as maybe appropriate in the case. The City may undertake such acts and incur such expenses as it may consider necessary to effect compliance, the cost thereof including without limitation, administration costs and recoverable attorney's fees, to be reimbursed by the applicant or current property owners, as may be appropriate in the case.
4. This permit is subject to an ongoing review. If at any time valid, substantiated complaints are received, the City, in its discretion, may hold a public hearing held before the City Council, to determine if any condition or the permit should be modified, amended, or revoked.
5. Applicant agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising from the City's approval of Project No. 22-TM-01 for East Area 1, Vesting Tentative Tract Map No. 6074 – Civic District. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of Project No. 22-TM-01 East Area 1 Tentative Tract Map No. 6074, Applicant agrees to defend the City (at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section "the City" includes the City of Santa Paula's elected officials, appointed officials, officers, and employees, and consultant including, without limitation, legal counsel. 115
6. The Applicant or the Applicant's successor-in-interest is responsible for maintaining the undeveloped portion of the site including weed abatement and litter removal.
7. The Applicant must comply with all provisions of the project's Development Agreement.
Annual monitoring is required as outlined in the Agreement.
8. The Applicant must comply with all mitigation measures identified in the Final Supplemental Environmental Impact Report prepared for the East Area 1 Specific Plan Amendment and related approvals. A Mitigation Monitoring and Reporting Program (MMRP) was prepared as part of the environmental review for the project (Resolution No. 6906). The mitigation measures of the MMRP are incorporated into these conditions of approval by reference
9. In compliance with California law, the Mitigation Monitoring and Reporting Program (MMRP) will be administered for the project. Before the City issues the first Certificate of Occupancy, the Applicant must pay a deposit of $30,000 for the administration of the MMRP. This fee must be paid no later than January 1st of each year until the final Certificate of Occupancy is issued and is subject to change.
10.Prior to the issuance of building permits, plans submitted to the Building Department, Fire Department, and Planning Department for building permits must contain a printed copy of these Conditions of Approval, the Final Mitigation Monitoring and Reporting Program (MMRP) and the Project number, "22-TM-01" for East Area 1, Vesting Tentative Tract Map No. 6074, in the title blocks of the plans.
Vesting Tentative Map
11.Except as otherwise provided by a development agreement or pursuant to Government Code § 66452.6(a)(1), a tentative map expires twenty-four (24) months after the date the map was approved.
12.The right conferred upon a vesting tentative map is vested for an initial time period of twenty-four (24) months from the date a final map is recorded. Where several final maps are recorded on various phases of a project, approved by a single vesting tentative map, this time period begins for each when the final map for that phase is recorded.
13.The initial time period is automatically extended by any time used by the City for Processing a complete application for a grading permit or for design or architectural review, if the time period used by the city to process the application exceeds (30) days from the date the complete application is filed.
14.The conditions under which an extension of time or stay is granted for a vesting tentative map must be consisted with that established for tentative maps.
15.If a developer submits a complete application for a building permit during the initial time period, or any granted extension, the rights conferred by the vesting map continue until the expiration of that building permit or any extension to that building permit that the City may issue.
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16.Within twenty-four (24) months after the date the City Council approves a tentative map, or any later date that may be authorized by an extension granted pursuant to this article, the subdivider must cause the subject property to be accurately surveyed and a Final Map to be prepared in conformance with the tentative map and any and all applicable conditions.
17.The Final Map must be processed in accordance with SPMC §§ 16.80.410 through
16.80.470.
PLANNING DEPARTMENT
18.The owner/Applicant must prepare and record a declaration of Covenants, Conditions and Restrictions (CC&R's) as required by Civil Code §4250 sufficient to enforce owner/Applicant obligations to the City under this approval. Before the City approves the first final vesting master map for the project, the CC&R's must be reviewed and approved by the City Attorney. Project CC&Rs must include provisions requiring the incorporation of drought tolerant landscaping and minimal turf areas in ornamental planting areas. The Applicant must pay all of the City's costs associated with such review including, without limitation, attorney's fees of the City Attorney.
19.As subsequent maps are approved, each must include a condition that the Applicant must provide the prospective home buyers disclosure of the following items. Proof of this disclosure, must be provided to the Planning Department and included in the CC&Rs for the project before the City issues the first certificate of occupancy:
20.The presence of an active community park/detention basins that will include sports field lighting for evening use;
21.Continued agricultural uses on the 55 acres on the northern edge of the Specific Plan area.
Cultural Resources
22.Before the start of grading activities in native soils, the project specifications must require a qualified Native American monitor to be present during grading activities within native soils. The Native American monitor will be authorized to halt construction, if necessary, in the immediate area (up to 200 feet) where buried cultural remains are encountered.
Growth Management
23.The City will not issue more than 500 building permits per year in accordance with applicable law.
PUBLIC WORKS DEPARTMENT
Grading and Drainage
24.Before the City issues a grading permit, a grading and drainage plan and report for the 117
project must be prepared and approved as part of the final subdivision map approval for the project. The grading plan must demonstrate conformance with the limits of grading exhibit of the project Final SE1R, the standards of the Specific Plan, and CBC. The Public Works Director, or designee, must select the geotechnical/soils evaluations reviewer for the project grading plans. Permittee must reimburse City for all costs associated with review of plans.
25.All grading must conform to Chapter 33 and Appendix J of the California Building Code (CBC) as adopted by the SPMC, and applicable provisions of the County of Ventura Grading regulations.
26.The applicant shall submit a site-specific geotechnical report that shall include slope stability analysis where needed or requested by the City reviewer. The report shall include design recommendations for the proposed retaining walls and recommendations for building setbacks. The recommendations of the geotechnical report shall be reviewed and approved by the City prior to issuance of a grading permit.
27.The grading plan shall be consistent with the master grading plan and includes the following minimum requirements:
a. Final earthwork quantities estimates (cut/fill, import/export). b. An Erosion Control Plan outlining site specific Construction Best Management Practices (BMPs) for prevention of soil erosion/deposition and non-visible pollutant management in accordance with the current version of the State of California Construction General Permit 2009-009-DWQ and subsequent amendments.
c. Final pad and roadway elevations.
d. Designation of borrow or stockpile site locations for import/export material. e. The extent of all remedial/corrective grading required (over-excavations, etc.) f. Interim drainage detention basin locations and development phase specific drainage requirements based upon the approved project Master Hydrology and Hydraulics report or the area specific approved Hydrology and Hydraulics report.
28.Before the City issues any grading permit that will affect jurisdictional drainages, the Applicant must provide a copy of the applicable regulatory permit (US Army Corps of Engineers, California Department of Fish and Wildlife, County of Ventura, and as applicable Regional Water Quality Control Board) to the Public Works and Planning Departments. With respect to the Haun Barranca and or Santa Paula Creek restoration permits, the Applicant must submit documentation that the project requirements are satisfied or bonded for (if required by the regulatory agencies). The Applicant must also provide a plan documenting that the restoration efforts will be implemented consistent with the timing requirements of the permits.
29.Before the City issues a grading permit, a Construction Management Plan, including construction truck routes, traffic control plan, and a staging plan, must be submitted for review and approval by the Public Works Director, or designee. The plan must include the duration of the grading operation and construction activities, import/export truck 118
routes, and a daily time schedule of operations. Site construction access must utilize designated truck routes.
30.The Applicant must reconstruct any existing public improvements adjacent to the limits of the project damaged during the construction of the project.
31.Public streets that are utilized for construction and grading operations must be maintained and swept daily during construction activity using a pickup type street sweeper.
Drainage
32.Before the City issues a grading permit, the Applicant must submit a Hydrology and Hydraulic study to the Public Works Director, or designee, for review and approval. applications must demonstrate compliance with the City approved project Master Hydrology and Hydraulic report.
33.The Applicant must construct the proposed on and offsite drainage facility improvements and the debris and detention basin provisions as identified in the Specific Plan and Master Hydrology and Hydraulic Report documents that are related to this phase of the development. An appropriate maintenance mechanism and operations plan must be approved by the Public Works Director, or designee, as part of final design. Drainage and flood control facility design, including modifications to the existing on-site drainages and Haun Creek must be in accordance with the requirements of the Public Works Director, or designee, and Ventura County Watershed Protection District (VCWPD).
34.Proposed Drainage facilities can be built in phases but shall be constructed simultaneously with the grading operations of each phase of construction. Construction phasing plan must be approved by the Public Works Director, or designee, as part of final design. Storm drain infrastructure phasing plan is required to ensure public health and safety and to prevent possible adverse effects of construction operations on downstream storm drain infrastructures during a storm event.
35.The development drainage design must incorporate the requirements of the Ventura County Technical Guidnce Manual, current edition, and the County of Ventura Municipal Separate Storm Sewer System (MS4).
36.The Hydrology and Hydraulics report for the development must address offsite drainage patterns and flows that could affect the project.
Stormwater Quality
37.Before the City issues a grading permit, the project Applicant must submit a project Notice of Intent (NOI) to the California State Water Resources Control Board, Storm Water Permit Unit in accordance with the NPDES Construction General Permit (No.
CAS000002). The Applicant must submit the project Stormwater Pollution Prevention Plan (SWPPP) for review and approval by the Public Works Director, or designee. 119
38.Development drainage design practices must be performed in accordance with the Ventura Countywide Stormwater Quality Management Program, National Pollution Discharge Elimination System (NPDES) Permit No. CAS004002 and current permit updates as well as the Ventura County Technical Guidance Manual. Project drainage designs must incorporate Post Construction Best Management Practices (BMPs) for review and approval by the Public Works Director, or designee, and must comply with MS4 requirements.
39.Before the City issues a grading permit, parking areas and associated drive aisles must be designed in accordance with the Ventura County Technical Guidance Manual. The design must be submitted to the Public Works Director, or designee, for review and approval.
Water and Wastewater
40.Before the City issues a grading permit, the Applicant must a potable water infrastructure report and water improvement plans for review and approval by the Public Works Director, or designee. report and plans shall be in accordance with the approved Master Water Plan and the Development Agreement.
41.Before the City issues a grading permit, the Applicant must prepare a detailed utility infrastructure construction phasing plan for reviewed and approval by the Public Works Director, or designee. The plan shall show the extent and schedule of each phase, connection points, and pipeline alignments.
42.For each phase of construction, a standalone set of plans shall be prepared for all infrastructures and improvements intended to be turned over to the city to own, operate, and maintain. Water and wastewater infrastructure phasing plan is required to ensure public health and safety and to prove the proposed systems in each phase can operate independently from the same systems in the next phase of construction if needed.
43.The City may elect not to accept any improvements and exonerate related construction bonds before the top lift of asphalt on the related streets has been installed.
44.All water and sewer facilities must be designed and constructed in accordance with the adopted City Standards as well as the provisions of the Standard Specifications of Public Works Construction (SSPWC) aka the "Greenbook." Improvement plans detailing materials, layout and equipment manufacturers must be submitted for review and approval by the Public Works Director, or designee.
45.Before the City issues building permits, the Applicant must submit for review and approval by the City Public Works Director, or designee, evidence that the project incorporates water conservation Best Management Practices (BMPs) and water conserving measures. The water conservation measures were identified in the project Water Supply Assessment (WSA) and in the Draft Specific Plan. Provide water conservation education materials and notification for the proper use and maintenance of water conservation facilities to the Public Works Director for review and approval. 120
46.Before the issues a grading permit, the Applicant shall submit a project specific sewer report and improvement plans for review and approval by the Public Works Director, or designee. The reports and the plans shall be in accordance with the approved Master Sewer Plan and shall include design, selection of materials and the operation of the facilities.
47.Prior to the issuance of the certificate of occupancy for the first residential dwelling unit in the project the Zone 330 water tank or approved alternative shall be constructed and dedicated to the City.
Circulation and Traffic
48.The Applicant must submit a project specific traffic study and circulation analysis for review and approval by the Public Works Director, or designee. The documents must be prepared by a California registered Traffic Engineer approved by City and demonstrate compliance with the approved Master traffic plan and accounts for all additions and modifications to the EA1SP and the approved mater map.
49.Road layout and cross section must be in substantial conformance with the approved Specific Plan, the General Plan or the SPMC. The Applicant must submit pavement design (structural section, layout, etc.) as part of the final subdivision map submittals. Street layout shall meet the sight distance requirements per the city of Santa Paula standard plans and must be reviewed and approved by the Public Works Director, or designee. Road layout must incorporate bicycle improvements consistent with the City andVCTC Regional Bicycle Master Plan.
50.Street configurations that are not included in the SPMC, Specific Plan or General Plan documents must be reviewed and approved by the Public Works Director, or designee.
51.Before City approves the grading plan, traffic calming devices must be approved by the Fire Chief and Public Works Director or designee.
52.Applicant must grant temporary easements for, and construct, turnarounds not less than 40-foot in radius at the terminus of all streets for which regular turnarounds are not shown on the tentative map to provide temporary turnarounds until such streets are extended. A turnaround is not required on streets which extend less than two lots or 150 feet.
53. Before the City issues a grading permit, traffic circulation and control on adjacent streets, including all curb openings, control signs for regulation, warning, and guidance of traffic, must be designed as required by the Public Works Director, or designee. Traffic circulation and control onsite must meet the approval of the Planning Director and Public Works Director, or designee.
54.Permanent Ventura County survey monuments must be located and installed in accordance with the County of Ventura Road Standards Plate E-4, Revision D, 121
Locations must be at the intersection of street centerlines, and as designated by the Public Works Director, or designee. All survey monumentation must be installed in accordance with the County of Ventura Road Standards and must comply with Business and Professions Code 8771.
55.Before the City approves any improvement plans, the Applicant must submit a street lighting plan for review and approval by the Public Works Director, or designee. The plan must include the light fixture lumens proposed within the project boundaries.
Street lights must utilize LED and/or dark sky technology as identified by the Public Works Director, or designee. For project streets that connect to an existing street, the plan must identify the location of the first existing street light on the existing street.
For street lights located on local streets, the lights must be located a maximum of 220 feet apart. For street lights located on collector streets, the lights must be located a maximum of 200 feet apart. For street lights located on primary and secondary arterial streets, the lights must be located a maximum of 200 feet apart.
56.Applicant must obtain all necessary encroachment permits before the city approves any subdivision map or grading permit as applicable. Typical permits include, without limitation, Southern California Edison Company, Southern California Gas Company, Verizon Communications (telephone), Time Warner (cable television), Ventura County Watershed Protection District, Ventura County Transportation Department, Ventura County Transportation Commission (railroad), and Caltrans.
57.Prior to building permits being issued: all water; sewer and storm drain construction within the streets shall be inspected by public works inspectors and completed per the approved improvement plans; the streets shall have all curb and gutters; base and the base course of paving installed, and the remaining street construction shall be bonded for.
VENTURA COUNTY FIRE DEPARTMENT
58.Prior to combustible construction, a paved all-weather access road / driveway suitable for use by a 20-ton Fire District vehicle shall be installed at locations approved by the Fire District.
59.Prior to combustible construction, all utilities located within the access road and the first lift of the access road pavement shall be installed. A minimum 20-foot clear width shall remain free of obstruction during any construction activities within the development once combustible construction starts.
60.All access roads / driveways shall have a minimum vertical clearance of 13 feet 6 inches (13' 6"). Clear of building to sky.
61.Prior to construction the applicant shall submit two (2) site plans to the Fire District for approval of the location of fire lanes. Prior to occupancy, all fire lanes shall be posted “NO PARKING-FIRE LANE-TOW AWAY” in accordance with California Vehicle Code, the International Fire Code and current VCFPD Fire Lane Standards. All signs and or Fire Lane markings shall be within recorded access easements. 122
62.Address numbers, a minimum of 4 inches (4") high, shall be installed prior to occupancy, shall be of contrasting color to the background, and shall be readily visible at night. Brass or gold-plated numbers shall not be used. Where structures are set back more than 150 feet (150') from the street, larger numbers will be required so that they are distinguishable from the street. In the event the structure(s) is not visible from the street, the address number(s) shall be posted adjacent to the driveway entrance on an elevated post.
63.The minimum fire flow required shall be determined as specified by the current adopted edition of the International Fire Code Appendix B with adopted Amendments and the applicable Water Manual for the jurisdiction (with ever is more restrictive). The applicant shall verify that the water purveyor can provide the required volume and duration at the project prior to obtaining a building permit.
64.All structures shall be provided with an automatic fire sprinkler system in accordance with current VCFPD Ordinance at time of building permit application.
65.Plans for all fire protection systems (sprinklers, dry chemical, hood systems, etc.) shall be submitted, with payment for plan check, to the Fire District for review and approval prior to installation. Note: Fire sprinkler systems with 20 or more heads shall be supervised by a fire alarm system in accordance with Fire District requirements.
66.Applicant shall obtain VCFD Form #610B "Requirements for Construction" prior to obtaining a building permit for any new structures or additions to existing structures.
67.Two (2) means of ingress/egress shall be provided to the development in accordance with Fire District access standards.
68.Access Road Width, Private Roads/Driveways - Private roads shall comply with Public Road Standards.
69.Access road width of 36 feet shall be provided for residential use with parallel parking permitted on both sides.
70.Access road width of 32 feet shall be provided for residential use with parallel parking permitted on one side.
71.Access road width of 24 feet shall be required with no on-street parking permitted.
72.Prior to construction, the applicant shall submit plans to the Fire District for placement of fire hydrants. On plans, show existing hydrants within 500 feet of the development.
Indicate the type of hydrant, number, and size of outlets.
73.Fire hydrant(s) shall be provided in accordance with current adopted edition of the International Fire Code, Appendix C and adopted amendments. On-site fire hydrants may be required as determined by the Fire District.
74.Prior to combustible construction on any parcel, a fire hydrant capable of providing the required fire flow and duration shall be installed and in service along the access road / 123
driveway at a location approved by the Fire District, but no further than 250 feet from the building site. The owner of the combustible construction is responsible for the cost of this installation.
75.Prior to occupancy of any structure, blue reflective hydrant location markers shall be placed on the access roads in accordance with Fire District standards. If the final asphalt cap is not in place at time of occupancy, hydrant location markers shall still be installed and shall be replaced when the final asphalt cap in completed.
76.By signing this document, Applicant certifies that it read, understood, and agrees to the Project Conditions listed in this document.
_________________________________________ __________________________ Limoneira Lewis Community Builders, LLC Date
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To: Honorable Mayor and Members of the City Council
From: Jonathan Royas, Management Analyst
Subject: 2022 HOLIDAY PARADE SPONSORSHIP REQUEST
Date: September 21, 2022
Agenda Item: 11.A
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends City Council:
1. Approve a request to sponsor up to 50% of the costs for City services for the 2022 Santa Paula Holiday Parade.
BACKGROUND:
On November 3, 2021, Council approved covering 100% of in-kind services for the 2021 Santa Paula Holiday Parade to cover the costs associated with street closures and reopenings, as well as law enforcement presence support.
On June 15, 2022, Council approved a similar request to the one before Council this evening, to sponsor up to 50% of the costs for City services for the 2022 Santa Paula Labor Day Parade.
Municipal Code §115.007(D) authorizes the City Council to waive fees for non-profit groups that are holding events requiring City services and resources. Fee waivers are functionally equivalent to City sponsorship of such events.
ANALYSIS:
On June 8, 2022, the Chamber of Commerce, a non-profit organization who sponsors the annual Holiday Parade, submitted a special event application, a Special Events Sponsorship Program (Program) application, and a request (Exhibit A) for the City to sponsor service fees for their upcoming Holiday Parade event taking place Saturday, November 26, 2022. In past years, the Holiday Parade has been a long-time family tradition which kicks off the holiday season in our community. Last year’s parade brought hundreds of people to the downtown making a positive sales impact for several of our downtown businesses. Additionally, the parade attracts people from all over the region to our downtown Santa Paula businesses and restaurants.
Upon receiving the application, staff circulated it to the applicable City departments and determined that the size of the event generates the need to deploy staff and resources to 263
support this event, which has real cost implications. Below are the estimated costs for the parade:
$250 Application/Special Event Permit Fee
$245 Encroachment Permit Fee
$3,660 Public Works estimated cost for street closures
$9,300 Police estimated cost for police services
In hopes of City support, the Chamber is requesting the City of Santa Paula sponsor the event by providing in-kind donations through the waiver of fees charged for City staff time to accommodate and monitor the event. Specifically, the Chamber asks that the City pay for the cost of closures and re-opening of streets and law enforcement presence at the event for up to 50% of the costs attributed to street closures and police services (i.e., $6,480). It should be noted, the Chamber will cover the costs of the application/special event permit fee and the encroachment permit fee (i.e., $495.00).
To fund remaining costs, the Chamber has applied for Program sponsorship funds and will be eligible for up to $2,000 based on their submitted budget.
The estimated remaining costs for Public Works and Police services, which the Chamber would be responsible for, would be roughly $4,480.
STRATEGIC PLAN:
Approval of this item supports City Council’s two-year Strategic Plan, Section A. Arts, Culture and Entertainment, with a goal of becoming a regional leader of the arts, culture, and entertainment that accurately represents our history and core values.
FISCAL IMPACTS:
The event sponsors are requesting the partnership with the City of Santa Paula to help absorb the costs of street closures and reopening and law enforcement services. The estimated value of the in-kind donations would be approximately $6,480 in unrecognized revenue to the City.
OPTIONS:
As alternatives to Staff's suggested action, City Council may:
1. Support the event as a sponsor for a specific dollar amount of in-kind services for the 2022 calendar year as opposed to up to 50% of costs.
2. Decide not to support this request for in-kind services. As a result, the Holiday Parade most likely would not take place as the organization does not have enough funds available to conduct the parade without support.
ATTACHMENTS:
EXHIBIT A - Sponsorship Request.pdf
264
200 N. 10th St. P.O. Box 1 Santa Paula CA 93061 * www.santapaulachamber.com * (805) 525-5561 June 8, 2022
Dear City of Santa Paula,
The 72nd Santa Paula Christmas Parade is scheduled for Saturday November 26th, 2022. The Santa Paula Chamber of Commerce is hosting the evening parade. This long-time family tradition kicks off the Holiday season in our community. Last year’s parade brought thousands of people to the downtown district. The economic impact for this event was tremendous for many of our businesses in the community. We hope to this year’s parade will bring a bigger impact to Santa Paula.
With an event of this size, there are costs associated with putting on this parade (city fees, stage, audio, lighting, materials, staffing, etc.). We will offset the costs through donations and sponsorships. We plan on not charging an entry fee but will accept donation from entries.
The Chamber of Commerce is asking the council to sponsor the parade by waive the fees once again for city services.
Thank you,
John Marquez
Santa Paula Chamber of Commerce
805-297-5071
[email protected]
265
To: Honorable Mayor and Members of the City Council
From: Jonathan Royas, Management Analyst
Subject: AMERICAN RESCUE PLAN ACT (ARPA) TRANCHE 2 BUDGET
ALLOCATIONS
Date: September 21, 2022
Agenda Item: 11.B
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends City Council:
1. Adopt Resolution No. 7421 establishing partial funding obligations associated with the City’s second disbursement of American Rescue Plan Act (ARPA) funds.
BACKGROUND:
Like many municipalities across the country, Santa Paula has a unique and unprecedented opportunity to utilize Federal stimulus funds known as the American Rescue Plan Act (ARPA).
As a part of the $1.9 trillion package passed by the U.S. Congress and Senate and signed by the President, some $65.1 billion have been allocated to local jurisdictions, of which Santa Paula has received a total of approximately $7.1 million. Santa Paula’s funds are split into two allocations, known as tranches, with the first half in receipt as of July 2021, and the second half received in July 2022, for approximately $3.55 million each.
As a non-entitlement city with a population under 50,000, funds were disbursed to the City through the State. Additionally, unlike FEMA funds, the City is not required to seek reimbursement, rather the City’s allocation is sent in advance. Recipients must obligate all funds by December 31, 2024 and expend funds by December 31, 2026.
Attached to this report, Exhibit A – ARPA Funds Allocated & Budgeted To Date, outlines all Council approved budget allocations of Tranche 1 funds in the amount of $3,565,114.00, representing the City’s first half of ARPA funds, as well as $218,500.00 allocated from Tranche 2 which were programmed as part of the City's two-year approved budget.
On June 1, 2022, Council held a Special Meeting to review a robust list of projects, programs and partnerships to guide Council’s discussion on proposed uses of ARPA Tranche 2 funds. While a healthy discussion was had on several projects and programs, due to time constraints that evening, additional discussions were required.
On August 29, 2022, Council reconvened during a special meeting to further a ssess Council's priorities and form consensus around prioritization for funding regarding ARPA Tranche 2 266
funds as the total project list far exceeded the available funding in Tranche 2 . By the end of the session, Council balanced numerous funding requests eliminating an almost $800,000 difference between requested versus anticipated funds. The results of this process are attached as Exhibit B - ARPA Project Ideas Final.
ANALYSIS:
Staff is returning with an adopting Resolution No. 7421, allocating ARPA Tranche 2 funding as Council has recommended, establishing partial funding obligations associated with the City’s second disbursement of American Rescue Plan Act (ARPA) funds.
It should be noted, 5 items in Exhibit B are excluded from the adopting resolution and those items are highlighted in yellow on Exhibit B. The reason these particular items are not a part of the adopting resolution at this time is because staff has had further conversations with legal counsel and our Finance Director regarding the eligibility of certain programs or projects.
During those conversations, all projects/programs from Tranche 2 and Tranche 1 were vetted for eligibility. Those items which staff is still seeking clarification on as to their eligibility are highlighted in Exhibit B and are not a part of the resolution before you this evening. Staff will come back to you at a later time with an update on those particular items, along with the decrease in allocation for unused portions of employee pay. In addition, it should be noted some programs and projects from Tranche 1 which were previously allocated are also being analyzed for eligibility based on recent discussions. Those items are reduced/waived fees for recreation activities, small business outreach, a transfer to the mobile home parks fund and utilizing the funding to hire staff.
As a result, in an effort to allow staff to begin working on the programs and projects identified in Exhibit B, staff is asking Council to adopt Resolution No. 7421 allocating funding for the remaining programs/projects on the list identified in the resolution.
STRATEGIC PLAN:
Funding support for the projects and programs presented above will assist in moving several of Council's Strategic Goals forward as noted in Exhibit B.
FISCAL IMPACTS:
The allocation requests in Resolution 7421 include revenues and expenses Council has recommended and that has been reviewed by legal counsel to ensure compliance with ARPA funding requirements. Staff will return with an additional allocation request once the remaining items have been confirmed as eligible for use with ARPA funds.
OPTIONS:
1. Do not approve certain budget resolution line items in Resolution No. 7421 for ARPA Tranche 2 spending; however, doing so will put on hold those programs and projects which require funding to move forward.
ATTACHMENTS:
EXHIBIT A - ARPA Funds Allocated & Budgeted To Date
Exhibit B - ARPA Project Ideas Final
267
Resolution 7421 Amending The City's Operating and CIP Budget for FY2022-23.pdf 268
EXHIBIT A
ARPA FUNDS ALLOCATED & BUDGETED
TO DATE
269
ARPA Funds Allocated & Budgeted To Date Year 1 Year 2
Tranche 1/2 Total T1 Allocated 3,554,433.00
T1 Round 1 Funds 3,554,433.00
3565114 T1 Funds Available for Reallocation 10,681.00
Total T2 Already Allocated 218,500.00
Approved Account # Description 21/22 22/23
Budget 412‐4‐7500‐4277 ARP Funding Revenue 536,495.00 218,500.00 Budget 412‐5‐1501‐209 American Bloom 20,000.00 20,000.00 Budget 412‐5‐4501‐610 Formerly 100‐5‐4501‐610 Radio Upgrades and Key Mgmt. System 65,495.00 Budget 412‐5‐5011‐227 Formerly 100‐5‐5011‐227 PW Temp Personnel 15,000.00 Budget 412‐5‐3002‐209 Formerly 100‐5‐3002‐209 Economic Development 20,000.00 30,000.00 Budget 412‐5‐3002‐209 Formerly part of 100‐5‐3002‐209 ‐ Willdan (Code Compliance) 40,000.00 Budget 412‐5‐2002‐209 Formerly 100‐5‐2002‐209 ‐ Fee/DIF Study 50,000.00 Budget 412‐5‐1532‐610 Formerly 100‐5‐1532‐610 field rental 10,000.00 10,000.00 Budget 412‐5‐1532‐370 Formerly 100‐5‐1532‐370 Soccer goal 12,500.00 Budget 412‐5‐1501‐123 Formerly 100‐5‐1501‐123 Comm Ctr /Sr Ctr 6,500.00 7,500.00 Budget 412‐5‐5011‐209 Formerly 100‐5‐0511‐209 Prof. Services (Outreach, etc.) 90,000.00 55,000.00 Budget 412‐5‐7501‐758 Formerly 100‐5‐7501‐758 Transfer to Mobile Fund 10,000.00 10,000.00 Budget 412‐5‐3002‐209 Formerly 100‐5‐3002‐209 HVTB Tourism Support 10,000.00 10,000.00 Budget 412‐5‐9XXX‐660 Fleet Shop Insulation and Heating 18,000.00 15,000.00 Budget 412‐5‐9XXX‐660 Eucalyptus Tree Removal & Tree Replacement 50,000.00 61,000.00 Budget 412‐5‐9XXX‐660 City Bikeway Project 25,000.00 Budget 412‐5‐9XXX‐660 Local Road Safety Plan (LRSP) 20,000.00 Budget 412‐5‐9XXX‐660 City Bldg Lighting Retrofit 74,000.00 FY 20/21 Bud Adj. 412‐4‐7500‐4277 ARP Funding Revenue 320,000.00 Reso 7342 412‐5‐7501‐199 Small Business Outreach 10,000.00 Reso 7342 412‐5‐7501‐199 Homeless Shelter Support ‐
Reso 7342 412‐5‐9372‐660 WRF Equipment 90,000.00 Reso 7342 412‐5‐1502‐209 Reduced/Waived Recreation Fees 25,000.00 Reso 7342 412‐5‐1501‐610 Mobile Activity Center 85,000.00 Reso 7342 412‐5‐XXXX‐0XX Employee Enhancements 110,000.00 FY 21/22 Bud Adj. 412‐4‐7500‐4277 ARP Funding Revenue 729,319.00 Reso 7351 412‐5‐0501‐323 City Council Event Support 30,000.00 Reso 7351 412‐5‐0511‐209 Grant Writing/Lobbying Efforts 42,000.00 Reso 7351 412‐5‐1501‐660 Boys & Girls Club 300,000.00 Reso 7351 412‐5‐4502‐610 Archer Anti‐Vehicle Barriers 160,000.00 Reso 7351 412‐5‐XXXX‐0XX Employee Enhancements 58,000.00 Reso 7351 412‐5‐5028‐209 Citywide FEMA Floodplain Re‐Study 150,000.00 FY 21/22 Bud Adj. 412‐4‐7500‐4277 ARP Funding Revenue 1,521,619.00 Reso 7366 412‐5‐9324‐660 Harvard Boulevard Water Sewer Improvement Project 1,500,000.00 Reso 7366 412‐5‐9XXX‐295 ADA Self Evaluation and Transition Plan 21,619.00 FY 21/22 Bud Adj. 412‐4‐7500‐4277 ARP Funding Revenue 395,000.00 Reso 7381 412‐5‐7501‐199 Community Nonprofits 250,000.00 Reso 7381 412‐5‐4501‐610 Police Department CAD System 45,000.00 Reso 7381 412‐5‐9XXX‐XXX Downtown Beautification 50,000.00 Reso 7381 412‐5‐XXXX‐XXX Banner Program 10,000.00 Reso 7381 412‐5‐7501‐199 Farmers Market 10,000.00 Reso 7381 412‐5‐9XXX‐XXX Economic Develop & DT Enhancement 30,000.00 FY 21/22 Bud Adj. 412‐4‐7500‐4277 ARP Funding Revenue 52,000.00 Reso 7416 412‐5‐9XXX‐XXX Clean Power Alliance (CPA) Feasibility Study 10,000.00 Reso 7418 412‐5‐9XXX‐XXX Grant Writing Services FY22‐23 42,000.00 270
Tranche 1 Tranche 2 T2 Variance
$642,000 $3,357,295 $0
Tranche 2 Already Budgeted $218,500
Tranche 2 Total Allocation $3,565,114
T1 Funds Available for Reallocation $10,681
Description Tranche 1 Funds
Allocated
Tranche 2
Recommendation Strategic Plan
Potential
Alternative
Funding
Sources
Notes from June 1 Study
Session
1. Utility Bill Relief $0 $0 Community Vitality #6 Y
2. PT Code Compliance Officer $40,000 $60,000 Community Vitality #4 N
3. Homeless Encampment and/or Assistance $0 $50,000 Public Safety #1 Y
4. Downtown enhancements and beautification
efforts $50,000 $125,000 Community Vitality #2 Y
5. Public/Private Partnerships to enhance quality
of life in SP $250,000 $0 N
Could potentially recoup up to 36%
($154K) of $428K through collections
leaving $274K outstanding; Council
suggested try to recoup what we can
first then potentially use ARPA; Bring
back to Council to begin recovering
delinquent fees. Staff is also researching
if we can use ARPA for this.
Consensus to reduce to $50K and
ask County to match funding; could
be lower but funding most likely
necessary for match
Consensus to remove to free
Was $150K; Consensus to cut
in half to $75K
Consensus to set aside $60K
instead of the original $160K.
This should leave about
$100K for code enforcement.
American Rescue Plan Act (ARPA) Project Ideas
As of 05/26/2022, there is a past due balance of $1.4M for sewer and water bills. Of that total, $428K is owed by inactive accounts. While staff requested funding from the sewer arrearage program, what we know is that the majority of inactive accounts were prior to the relief period and therefore will not be creditable to the City. This relief will allow us to clear this bad debt off our books.
Council allocated during budgeting $70K from T1 for this. On 3/2/22 Council authorized moving $30K from this project, due to delays, to the consulting services account leaving $40K available for code compliance. Any funding provided from T2 would help assist residents to come into compliance with various codes by creating a two-year employment assignment for PT pro-active code compliance officer (Estimated cost $150,000).
- Potential Alternative Funding Sources denotes alternative grants or funds which may be another source of funding to complete project.
For the City to provide homeless encampment cleanup and/or assistance along watershed basin, river bottom and rail corridor; potential partnership/request for County ARPA funds and partnership.
Combined this category with Overall City Beautification, of which council supported for $150K independent of downtown enhancements. Council allocated $50K in T1 for downtown enhancements which will most likely go to assist with additional beautification efforts downtown such as wayfinding; tree wells; benches; lighting; new trash receptacles, etc. The PBID Board has given consensus to support funding for up lighting in trees throughout the PBID however the City would be asked to support costs for areas outside of the PBID. Additionally, the City is preparing RFQ's for wayfinding. 271
6. “Green” investment in vehicles, charging
stations, etc. $0 $50,000
Infrastructure,
Transportation &
Mobility #4
Y
7. Community Center Upgrades $0 $100,000 Community Vitality #7 N
8. Street Improvement Funding (PMP) $0 $553,010 Y
9. Customer Service Enhancements for the City $0 $30,000 Community Vitality #3; Operational Excellence #1 N
10. Multi Department Skip Loader $0 $100,000 Y
11. Police CAD System Upgrade $45,000 $173,000 Operational Excellence #8 Y
12. Expand surveillance cameras throughout City $0 $73,000 Public Safety #2 Y Consensus to leave at $600K
and come back to if needed.
Consensus to cut original
request of $146K in half to fund
Consensus to leave in, unless
we are successful with grant
funding; no other funding
available at this time.
Could be funded from water
enterprise but replacement
unit will cost more than
$100K. Have other dept.'s
speak to needs.
Look to reduce if the County
can match, however leave for
now as there is no other way
to fund these improvements
at this time.
Consensus to keep some
funding available to move
efforts forward.
Consensus to remove to free
up funding for other items.
Lobby and restroom remodel.
Funds for local non-profit organizations were hard hit by the pandemic, impacting programs and services and the ability to fundraise.
Though rebates, grants and incentives are available for various charging station infrastructure, some local funds are usually required. Funds would be used for possible charging stations at public facilities and for other “green” investments.
Fund improved signage, information kiosks, interactive website with on-line forms and payments, etc.
Skip Loader for multi department use; PW, P&R, Water Division, Streets - Assists with landscaping, utility, loading applications, and emergency use. Current unit is at end of life and has smog issues. Estimated replacement cost is $130-140K now. 24 yr. old PD CAD server system replacement. 12/15/21 Council allocated $45K from T1 to fund the first two payments to accelerate the implementation of a new system. Total initial implementation costs are $218K not including subscription services. Staff recently applied for a JAG grant to cover this cost the results of which will not be know until late 2022.
To fund traffic signals at Palm and Peck in conjunction with the Harvard Blvd Improvement project ($300K for each). 272
13. Municipal Code Overhaul $0 $0 Operational Excellence #2 Y
14. Funding for grant writing and lobbying efforts $42,000 $0 Several Strategic Plan
items request pursuit of
grant funding
N
15. City Corps Start-up Equipment $0 $15,000 Y
16. Broadband Master Plan & Infrastructure $0 $0 Y
17. City Event Sponsorship Program $30,000 $30,000
Arts, Culture &
Entertainment #2, #3, #4,
#6
N
18. Marketing & Communications Plan $0 $0
Economic Development
#1, #6; Connected &
Healthy Community #1,
#2, #3, #5; Public Safety
#3
N
19. Water (Palm) Yard Facility Improvements $0 $0 Operational Excellence #8 Y
20. Water Facility Security and Surveillance System $0 $0 Public Safety #2 Y Consensus not to fund; could
be budgeted in other ways.
Consensus to keep for
another year.
Consensus to remove
funding.
Unanimous consensus to
remove all other water
projects to prioritize MESA
Tanks project funding.
Unanimous consensus to
ll h
Priority for Council;
Unanimous consensus to
fund however funding for
lobbying efforts cannot come
from ARPA dollars; will return
to Council with options to
fund.
Consensus not to fund as
another funding source has
been identified.
request of $146K in half to fund
30 cameras; suggestion to
partner with SPUSD for funding.
Funds for 60 cameras and license plate readers, citywide, to assist with monitoring school zones, key intersections, public facilities, and persons of interest or missing persons.
Improve and expand existing operations facility at the City’s Corporate Water Yard on Palm Avenue to improve restrooms, break room, and offices. These could be funded through Enterprise funds, however it would limit other CIP's currently scheduled.
T2 funds will be used to continue this program into the next fiscal year.
Invest in activities to bolster the City’s image, communications with residents and emergency preparedness (Nixle - $15K); Assessment ($8K- $30K) + Plan ($13K-$15K) + Re-Branding ($10K-$15K)
Set aside funds for a comprehensive update of the City’s Municipal Code. City will utilize General Plan DIF fees to pay for this effort.
Council set aside T1 funds to cover one year of grant writing services which have proven to be a great ROI to the City. T2 funding support is no longer required as Council approved reallocating unused T1 funds to cover a second year of grant writing ($42K) on 8/17.
Council recently allocated $30K in Measure T funds for City Corps PT help staff. These funds would support funding for equipment such as canopies, recycling cans, pickers, gloves, tables, chairs, shirts, etc… Funding could be used to access broadband conduit/fiber installation in coordination with the upcoming CIP projects. 273
21. Economic Development $50,000 $0 Economic Development #2, #4, #5, #10
N
22. Tree Removal/Replacement $50,000 $89,000 Community Vitality #3 Y
23. MESA Tanks Replacement $0 $1,500,000 Y
24. Crosstown Pipeline Project $0 $0 Y
25. Electric Landscaping Equipment $0 $50,000 Y
26. Train Depot Remodel $0 $100,000 N
27. Cultural Arts Commission Start-Up Funds $0 $10,000 Arts, Culture & Entertainment #1, #4, #6
Y
Funds could be available
through grants, but would
most likely not fund the
entire purchase.
Unanimous consensus to
remove all other water
projects to prioritize MESA
Tanks project funding.
Consensus: Water is a high
priority; by fully funding this
all other water projects
would have ARPA funding
removed.
remove all other water
projects to prioritize MESA
Tanks project funding.
Consensus to cut in half from
$30K
The project scope includes replacing the two aging aboveground steel water tanks in dire condition with two new water storage tanks.
Funding could come from the Water Enterprise funds which could require ratepayer adjustments. An additional option staff is researching is if we can loan ARPA funds to the Enterprise fund to move the project forward and then have the Enterprise fund pay the funds back over time. While this will have to be investigated further by Finance, per ARPA guidelines, recipients must obligate all funds by December 31, 2024 and expend funds by December 31, 2026.
The project scope will provide a large diameter pipeline to link the wellfield and completed west side reservoir to the main reservoir on 10th Street. Due to recent unit cost increases, staff anticipates the estimated total project cost could increase significantly by the time 100% design documents are completed. Alternative funding sources would be the Water Enterprise Fund. Estimated to cost $6.7M. Will be phased into two phases to assist with costs.
Funds would support the purchase of an electric 72" riding mower to replace a diesel mower.
Funds could help with 2nd story improvements, structural repairs, deck repairs.
Council Budgeted $50K from T1 and $61K from T2 which has already been accounted for here; Staff is requesting an additional allocation of $89K to assist with rehabilitation plans for the Eucalyptus grove by Cemetery Rd.
Installing reinforced fencing at various water tank sites, along with security and surveillance systems would further protect the City’s investment in our water infrastructure. Enterprise funds could be used, however it would limit other CIP's currently scheduled.
Council originally budgeted $20K from T1 and on 12/15 allocated another $30K from T1 to assist with RRM design plans, etc.; Council originally budgeted $30K from T2 which has already been accounted for at the top of this document; Staff is requesting an additional allocation of $30K from T2 to assist with "triangle" property highest and best use assessment along with ED opportunities related to business roundtables, welcome kit printing costs, farmers market marketing and business recognition programs. Total T2 allocation would represent $60K if approved.
274
28. SPPD Remodel/Remediation Work $0 $150,000 N
29. Bike Master Plan / Bike Assessment Study $25,000 $25,000 Infrastructure,
Transportation &
Mobility #2
Y
30. LED Portable Lighting System $10,000 $15,000 N
31. User Fee / DIF Fee Study $50,000 $34,285 N
32. Banner Program $0 $0 N
33. Internship Program $0 $15,000 Community Vitality #2 N
34. Pilot Program for Interpretation Services $10,000
35. VC Air Pollution Control District Projects $0
36. Façade Improvement Program $0 Economic Development
#2
N
6 phase project and 2-3 years
of work; This can move up
and down as the amount of
funding will dictate how many
phases can move forward.
$30K.
There have been some requests from the public to provide bilingual services at public hearings. This funding could provide pilot funding to test out possible interpretation services.
To satisfy the remaining VCAPCD required green projects associated with the settlement agreement, funding would be used to purchase ammonia analyzers for the aerobic tanks and anaerobic tanks . Part of the costs for these ammonia analyzer projects will also be partially funded by pre-approved SCE incentives.
Council allocated $10K in T1 funds to partner with the PBID to revitalize the banner program. Of those funds, almost all funds have been obligated to pay for hardware, banners and the new Military banner program coming in July. Additional T2 funds will assist in providing seasonal banner changes in collaboration with the PBID.
Funds could support internship opportunities in the City such as the LFA program, AmeriCorp or internal internships. Our most recent LFA intern proved how valuable supporting an initiative such as this can be.
Council budgeted $50K in T1 funds for the User Fee study. Staff is requesting an additional $50,000 to complete the DIF study simultaneously.
Council allocated $10K in T1 funds to help purchase a light system with generator power that can be used in the evening for the public events, road work, P&R evening activites, sports, etc. Any additional funds would be utilized to purchase event items such as tables, chairs, umbrellas, festoon lights, etc.
Funding would support a bike trail assessment study and/or plans for potential bike paths throughout the City.
Staff will be coming to Council on June 15th with recommendations regarding the formation of a Cultural Arts entity in town to support the arts. The entity will most likely require startup funding to establish themselves.
Funding will allow RCW to complete necessary reconfiguration, security enhancements, and upgrades that will help accommodate the department’s growth and extend the life of the station by at least 15-20 years. We have $1.35 million set aside for this project, yet the entire project is estimated to cost $2.5 million.
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The PBID Board in June 2022 voted to set aside $50K to partner with the City towards the development of a Façade Improvement Program.
The PBID is looking to Council for support of this initiative to assist in beautifying the downtown. 276
RESOLUTION NO. 7421
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
PAULA, CALIFORNIA, AMENDING THE CITY’S OPERATING AND CIP BUDGET FOR FISCAL YEAR 2022/23
The City Council for the City of Santa Paula does resolve as follows:
SECTION 1: The City Council finds and declares:
A. The City Council adopted the Operating Budget and Capital Improvement program for Fiscal Year 2022/23 on June 23, 2021; and
B. The Fiscal Year 2022/23 Budget revenues have increased by $3.5 million in FY 22/23 due to additional funding made available by the American Rescue Plan Act (“ARPA”); and
C. The Council discussed various ways to allocate the ARPA funds in various study sessions over the past sixteen months.
D. Previous budget allocations of ARPA funds for Fiscal Years 2020/21 and 2021/22 were approved by Council via Resolution Nos. 7342, 7347, 7351, 7352, 7366, 7381, 7416, and 7418.
SECTION 2: The City Manager has proposed a budget adjustment as described in the Council report dated September 21, 2022 for Fiscal Years 2022/23 based on direction provided by the City Council during prior study sessions.
SECTION 3: The City Council has reviewed the proposed budget for use of a portion of the ARPA funds and does hereby find that the recommended budget adjustments to be necessary and in the City’s best interest.
SECTION 4: The City of Santa Paula’s operating and CIP Budget for Fiscal Year 2022/23 is hereby amended as follows:
GENERAL LEDGER USE OF FUNDS DESCRIPTION CREDIT DEBIT
412-4-7501-199 ARPA Revenue $ 3,154,295
412-5-3002-209
Homeless Encampment and/or
Assistance
$ 50,000
412-5-9XXX-660
Downtown enhancements and
beautification efforts
$ 125,000
412-5-15XX-610
“Green” investment in vehicles,
charging stations, etc
$ 50,000
412-5-9330-660 Community Center Upgrades $ 100,000
412-5-9285-660 Street Improvement Funding (PMP) $ 553,010 277
412-5-1531-610 Multi Department Skip Loader $ 100,000
412-5-4501-610 Police CAD System Upgrade $ 173,000
412-5-1502-610 City Corps Start-up Equipment $ 15,000
412-5-9XXX-209 Tree Removal/Replacement $ 89,000
412-5-9299-660 MESA Tanks Replacement $ 1,500,000
412-5-1531-610 Electric Landscaping Equipment $ 50,000
412-5-9XXX-660 Train Depot Remodel $ 100,000
412-5-9329-660 SPPD Remodel/Remediation Work $ 150,000
412-5-5022-209
Bike Master Plan / Bike
Assessment Study
$ 25,000
412-5-1502-610 LED Portable Lighting System $ 15,000
412-5-2002-209 User Fee / DIF Fee Study $ 34,285
412-5-0512-002 Internship Program $ 15,000
412-5-0511-209
Pilot Program for Interpretation
Services
$ 10,000
SECTION 6: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted.
PASSED, AND ADOPTED, this 21st day of September, 2022.
Jenny Crosswhite, Mayor
ATTEST:
Julie Latshaw, City Clerk
Approved as to form:
_____________________________
Monica Castillo, Interim City Attorney
Approved as to content:
________________________
Dan Singer, City Manager
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