CITY OF SANTA PAULA
City Council Regular Meeting
October 19, 2022,
6:30
PM
MINUTES
REGULAR MATTERS - COUNCIL CHAMBERS
1)
CALL TO ORDER
Mayor Crosswhite called the meeting to order at 6:30 p.m. 2)
INVOCATION
None.
3)
FLAG SALUTE
Vice Mayor Sobel led the flag salute.
4)
ROLL CALL
Members Present: Jenny Crosswhite, Andy Sobel, and Carlos Juarez Members Absent: Richard Araiza, and Leslie Cornejo
5)
PRESENTATIONS
5.A)
BREAST CANCER AWARENESS - PROCLAMATION
Mayor Crosswhite read the Breast Cancer Awareness Proclamation.
5.B)
VENTURA COUNTY WILDFIRE COLLABORATIVE PRESENTATION
Andy Spyrka presented a presentation on the Ventura County Wildfire Collaborative.
5.C)
DISASTER PREPAREDNESS PRESENTATION
Management Analyst, Jonathan Royas, presented information on disaster preparedness.
City Clerk, Julie Latshaw, provided the oath for disaster preparedness to Councilmember Juarez, Vice Mayor Sobel, and Mayor Crosswhite. 6)
PUBLIC COMMENT
Ana Rosa Rizo-Centino was called to speak expressing nonprofits are being bullied and harassed by businesses about their food program. Also expressing disagreement in the Police Chief still working.
Richard Rudman was called to speak recognizing Citizen Corp as an essential service and invited public to attend the upcoming Business Round Table to hear presentation. Also announcing the Chamber mixer at the Cemetery. 7)
CITY COUNCIL REPORTS
Councilmember Juarez:
Attended Senior Advisory meeting; 2x2 Santa Paula Unified School District Board meeting; CAUSE; Ghost Walk; dedication of plaque for Santa Paula Association for Skaters; and memorial service for Supervisor Carmen Ramirez.
Vice Mayor Sobel:
Attended Southern California Association of Governments; CAUSE; Ventura County Transportation Commission; Close Session on recruitment of Interim Police Chief; Ventura County Clean Air Summit; dedication of plaque for Santa Paula Association for Skaters; Water Sustainability Summit; and Santa Paula early childhood education program.
Mayor Crosswhite
Attended Ventura Regional Sanitation District meeting; Climate resiliency meeting; city Birthday celebration; letter supporting Ventura college center and oil museum efforts; served on the panel of the United Water Sustainability Summit. 8)
CITY MANAGER REPORTS
City Manager Dan Singer;
Attended the dedication of plaque for Santa Paula Association for Skaters; Economic Development Subcommittee; 2x2 Santa Paula Unified School District meeting; announced initiative of food share "Feed 805 Program", to donate food, the drop off location is at the Santa Paula Police Station; Governer Newsom announced a $50,000 reward money for leads to prosecution on four different unsolved murders throughout California, one of which is from Santa Paula, Eric Vasquez, some 26 years ago. 9)
CONSENT CALENDAR
9.A)
EXTEND APPROVAL TO HOLD VIRTUAL CITY COUNCIL, COMMISSION, COMMITTEE, BOARD AND OTHER CITY BODIES, MEETINGS PURSUANT TO AB361
9.B)
APPROVAL OF MINUTES
9.C)
SEPTEMBER 2022 WARRANTS AND CERTIFICATIONS
9.D)
ROBERT WILLIAM COMPANY, LLC AMENDMENT NO. 2
9.E)
FISCAL YEAR 2022-2023 CITYWIDE STREET MAINTENANCE FUNDING
9.F)
FIRST AMENDMENT OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH SPUSD & A CONTRACT WITH ALL CITY MANAGEMENT SERVICES (ACMS) FOR CROSSING GUARD SERVICES
9.G)
ADOPTION OF RESOLUTION NO. 7426 INTENT TO GRANT FRANCHISE TO CARBON CALIFORNIA MIDSTREAM, LLC Vice Mayor Sobel requested item 9.G pulled for discussion and separate vote.
Grant Orbach with Best, Best and Krieger answered questions from Council.
Motion: Approve as amended Resolution No. 7426, which conveys the City’s intent to grant a franchise to Carbon California Midstream, LLC Moved by Carlos Juarez, seconded by Andy Sobel
Vote: Motion carried 3-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez
Motion: Approve Consent Calendar items 9.A. through 9.F.
Moved by Carlos Juarez, seconded by Andy Sobel
Vote: Motion carried 3-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez
10)
ACTION ITEMS
10.A)
MESA TANKS REPLACEMENT PROJECT
Public Works Director Clete Saunier presented this item.
Interim City Engineer Robert Woodward presented information on the bids received and information on the project.
Motion: Approve staff recommendations as follows:
1. Find the Mesa Tanks Replacement Project is categorically exempt from the California Environmental Quality Act (CEQA) as a Class 2 categorical exemption;
2. Award a Construction Contract to Canyon Springs Enterprises for the construction of the Mesa Tanks Replacement Project in the amount of $4,449,900 and authorize the City Manager to execute the contract in a form approved by the City Attorney;
3. Authorize the City Manager or his designee to approve contract change orders to the Construction Contract as required and verified by staff in an amount not to cumulatively exceed $556,238 (12.5% construction contingency) for the Mesa Tanks Replacement Project;
4. Approve the execution and acceptance of a Temporary Construction Easement (TCE) with associated monthly compensation of $4,000 per month, for the use of adjacent vacant property for contractor equipment staging, material laydown and storage;
5. Authorize the City Manager to execute a professional services agreement with Phoenix Civil Engineering (PCE) for an amount not to exceed $378,930 for construction management, materials testing, and associated construction period services for the Mesa Tanks Replacement Project;
6. Authorize the City Manager to execute a professional services agreement with MNS Engineers, Inc. (MNS) for an amount not to exceed $84,587 for construction engineering services for the Mesa Tanks Replacement Project; and
7. Approve budget adjustments as shown in Table 2 of the Staff Report to allocate $1,210,000 in funds from the Crosstown Pipeline to the Mesa Tanks Replacement Project, to complete the necessary funding of $5,616,692 needed for this project.
Moved by Andy Sobel, seconded by Carlos Juarez
Vote: Motion carried 3-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez
10.B)
INTRODUCTION OF ORDINANCE NO. 1322, AMENDING CHAPTER 96 OF THE SANTA PAULA MUNICIPAL CODE TO CLARIFY ENROACHMENT PERMIT REQUIREMENTS This item was presented by Public Works Director Clete Saunier.
Interim City Engineer Robert Woodward provided information on the changes on encroachments.
Motion: Approve as amended Introduce and waive first reading of Ordinance No. 1322 entitled: An Ordinance of the City Council of the City of Santa Paula, California, Amending Subsections 96.20 et. seq. of the Santa Paula Municipal Code Regarding Encroachment Permits. Change permitee and auth agent Moved by Andy Sobel, seconded by Carlos Juarez
Vote: Motion carried 3-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez
10.C)
INTRODUCTION OF ORDINANCE NO. 1324 RELATING TO THE AUTHORIZATION AND IMPLEMENTATION OF A COMMUNITY CHOICE AGGREGATION PROGRAM Management Analyst Jonathan Royas presented this item.
Motion: Approve Introduction and waive first reading of Ordinance No. 1324 entitled: AN ORDINANCE OF THE CITY COUNCIL OF SANTA PAULA RELATING TO THE AUTHORIZATION AND IMPLEMENTATION OF A COMMUNITY CHOICE AGGREGATION PROGRAM Moved by Andy Sobel, seconded by Carlos Juarez
Vote: Motion carried 3-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez
10.D)
FISCAL REVIEW: FY 21/22 YEAR END AND FY 22/23 Q1
Finance Director Christy Ramirez presented the Fiscal Review for FY 21/22 Year End and FY 22/23 Q1.
Motion: Approve 1) Adopt Resolution No. 7425 Amending the City’s Operating and CIP Budget for FY 2021/22 and FY 2022/23, and 2) Adopt a revised Position Control List to reflect the re-establishment of an Assistant Finance Director position.
Moved by Carlos Juarez, seconded by Andy Sobel
Vote: Motion carried 3-0
Yes: Jenny Crosswhite, Andy Sobel, Carlos Juarez
11)
ITEMS FOR FUTURE AGENDAS
11.A)
FUTURE AGENDA ITEMS
None.
12)
ADJOURNMENT
Mayor Crosswhite adjourned the meeting at 9:05 pm.
ATTEST:
Julie Latshaw, City Clerk