Project Description: This would be for purchase of an emerge.ncy generator, auto master switch and any related construction for the City Hall Campus: City Hall Admin, EOC, Future Property Room (Trailer) and Community Development Building. Maint would be fleet. At a minimum diesel fuel cost and inspections.
Project Description: Install two pickball courts at Teague Park; demo old swing area. Maint regular recoating etc.
Project Description: Replace non-functioning street light system between Main Street and Harvard Boulevard, including electroliers, conduit and SCE service.
Underground work leading to existing street lamps - Clete. We are replacing fixtures - Bob (when Christy asked about ongoing operating cost). Bob - cost savings over old system. Difficult to quantify at this time.
1239
TITLE: EEP CHARGING STATIONS DEPT: PW CIP #: NEW 5
Actuals As
Of 6/30/22
FY 22/23
Budget
(incl. C/O)
Budget
Available As
Of 6/1/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 TOTAL Project Phases
290 Design/Study Services - - - -
295 Right of Way/Other - - - -
660 Construction - - - 700,000 700,000
TOTAL BY PHASE - - - 700,000 - - - - 700,000
Sources of Funds
100-UF Unfunded - General - - - 300,000 - - - - 300,000 Grant-U CEC Grant Funding - - - 400,000 - - - - 400,000 -
TOTAL BY FUND - - - 700,000 - - - - 700,000
TITLE: WATER STORAGE FACILITY REHABILITATION DEPT: PW CIP #: NEW 6 Actuals As
Of 6/30/22
FY 22/23
Budget
(incl. C/O)
Budget
Available As
Of 6/1/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 TOTAL Project Phases
290 Design/Study Services - - - -
295 Right of Way/Other - - - -
660 Construction - - - 400,000 200,000 220,000 242,000 1,188,000 2,250,000 TOTAL BY PHASE - - - 400,000 200,000 220,000 242,000 1,188,000 2,250,000 Sources of Funds
620-uf Unfunded - Water - - - 400,000 200,000 220,000 242,000 1,188,000 2,250,000 TOTAL BY FUND - - - 400,000 200,000 220,000 242,000 1,188,000 2,250,000 Project Description: Rehabilitation and Restoration of water storage facilities (reservoirs). Limoneira, Anderson, Gooding, Fuchsia, Cherry Hill, Case to be completed over 10 years. Cost does not total detail.
Project Description: Design and construct electric vehicle charging infrastructure at various locations in the City. Post Office & Main St - South Alley parking lot. Follow up q? where would the money come from. Not where is there money, but what is the appropriate funding source. Non CEC used to be 100k. Clete updated to 300k 1240
Glossary of Budget Terms 2023
Appropriation ‐ An authorization by the City Council to expend moneys and incur obligations for specific purposes.
Appropriation Unit ‐ A budget category such as Salaries and Benefits; Services and Supplies; or Capital Outlay.
Assessed Valuation ‐ A dollar value placed upon real estate or other property by Ventura County as a basis for levying property taxes.
Audit ‐ A review of the City's accounts by an independent accounting firm to verify that the City's financial statements accurately reflect the City's financial position.
Beginning/Ending (Un‐appropriated) Fund Balance ‐ Unencumbered resources available in a fund from the prior/current fiscal year, after payment of the prior/current fiscal year's expenditures/expenses. This is not necessarily cash on hand.
Bond ‐ A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate.
Budget ‐ A financial plan consisting of an estimate of proposed expenditures and their purposes for a given period, and the proposed means of financing. Santa Paula's annual budget encompasses one fiscal year.
Capital Improvement ‐ A permanent major addition to the City's real property assets with an estimated cost generally in excess of $25,000 and a useful life of five years or more, including the design, construction, or purchase of land, buildings or facilities, or major renovations of same.
Capital Improvement Program ‐ A financial plan of proposed capital improvement projects and the means of financing them for a given period of time. The City's Capital Improvement Program covers a six‐year period.
Capital Outlay ‐ A budget category which includes equipment having a unit cost or more than $5,000 and an estimated useful life of more than one year. Major Capital Outlay are those items having a unit cost of $5,000 or more.
Debt Service ‐ Payment of interest and principal on an obligation resulting from the issuance of bonds, notes, or certificates of indebtedness.
Deficit ‐ An excess of expenditures or expenses over revenues (resources).
Department ‐ An organizational unit comprised of one or more divisions.
Designated Reserve ‐ Funds specifically appropriated and set aside for anticipated expenditure requirements, which are uncertain.
Discretionary ‐ Resources that the City Council can use for any legal Government purpose.
Division ‐ An organizational subdivision of a department.
1241
Glossary of Budget Terms 2023
Encumbrance ‐ A commitment of funds for goods or services on order.
Enterprise Fund ‐ A fund established to account for the total costs of those governmental facilities and services that are operated in a manner similar to private enterprises. These programs are entirely or predominantly self‐ supporting.
Entitlement ‐ Grant or subvention funds available to the City on the basis of population or other established criteria, rather than based on competition or unique factors among agencies.
Expenditure ‐ The actual spending of funds.
Expense ‐ The actual spending of Proprietary Funds (Enterprise and Internal Service Fund types).
Fiscal Year ‐ A twelve‐month period of time. The Santa Paula fiscal year begins July 1 and ends June 30 of each year.
Fringe Benefits ‐ A budget category, which includes all expenses for employee benefits such as cafeteria plan, retirement, Medicare, and worker's compensation insurance.
Full‐Time Equivalent ‐ The amount of time a regular full or part‐time position has been budgeted for in terms of the amount of time an employee works in a year.
Fund ‐ An independent fiscal and accounting entity used to set forth the financial position and results of operations related to the specific purpose for which the fund was created.
Fund Balance ‐ The amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fund's inception.
General Fund ‐ The City's principal operating fund, which is supported by taxes and fees which can be used for any legal government purpose.
General Obligation Bond ‐ Bonds used for various purposes and repaid by the regular (usually the General Fund) revenue raising powers of the City.
Grants ‐ Contributions or gifts of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity or facility. An example is the Community Development Block Grant given by the Federal government.
Infrastructure ‐ Facilities on which the continuance and growth of a community depend on such as roads, water lines, sewers, public buildings, parks and so forth.
Inter‐fund Transfers ‐ Moneys transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures/expenses.
Internal Service Fund ‐ Internal Service Funds provide service to all City departments and bill the other Funds for services rendered, as would a private business. An example is the Equipment Maintenance Fund.
1242
Glossary of Budget Terms 2023
Lease‐Purchase Agreement – Agreements which are contractual and are termed leases, but whose lease amount is applied to the purchase.
Levy ‐ (Verb) To impose taxes, special assessments or service charges for the support of governmental activities; (Noun) the total amount of taxes, and/or special assessments and/or service charges imposed by a governmental agency.
Long‐Term Debt ‐ Debt with a maturity of more than one year after the date of issue.
Maintenance and Operation ‐ A category in the budget, which includes all expenses, except personnel and capital outlay costs. Examples include office supplies, minor equipment, motor vehicle expense, and professional and contractual services.
Municipal Code ‐ A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc.
Non‐Departmental ‐ Program costs that do not relate to any one department, but represent costs of a general citywide nature, such as debt service and appropriated reserve.
Non‐discretionary – Relating to resources (revenue) and expenditures legally restricted for specific purposes.
Objective ‐ The expected result or achievement of a budget activity.
One Time Only ‐ Revenue or expenditure amounts that are anticipated to occur during one fiscal year only.
Ongoing – Revenue or expenditure amounts that occur every fiscal year.
Operating Budget ‐ Appropriation of funds for ongoing program costs, including personnel services, supplies, equipment, and debt service.
Ordinance ‐ A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form or law, such as a State statute or constitutional provision.
Position Control Listing ‐ Establishes approved positions within the City service.
Position Classification and Compensation Plan ‐ By resolution, as defined in the City's Personnel Rules and Regulations, and Chapter 33 (Personnel System) of the City's Municipal Code, establishes the following:
approved classes within the City's Classification Plan; approved classifications of classes within the City's Classification Plan; and approved compensation for each class within the City's Classification Plan.
Program ‐ An activity or group of activities performed for the purpose of providing a service or support function.
A program can also be an organizational subdivision of a department. See division.
Reimbursement ‐ Payment of amount remitted on behalf of another party, department, or fund.
Reserve ‐ An account used to earmark a portion of the fund balance as legally segregated for a specific use. 1243
Glossary of Budget Terms 2023
Resolution ‐ A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval.
Resources ‐ Total amounts available for appropriation during the fiscal year, including revenues, fund transfers and beginning fund balances.
Revenues ‐ Amounts received from taxes, fees, permits, licenses, interest, and intergovernmental sources during the fiscal year.
Revenue Bonds ‐ Bonds issued to construct capital facilities, repaid from revenue produced by the operation of those facilities.
Salaries ‐ A category in the budget, which accounts for full‐time and temporary employees and overtime expenses.
Section ‐ An organization subdivision of a division or program.
Special Revenue Funds ‐ This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them.
Special Study Project ‐ Large, onetime study performed by outside source that generally goes beyond the scope of work of a department and may have citywide consequences.
Tax and Revenue Anticipation Notes (TRANS) ‐ Notes (sometimes called warrants) issued in anticipation of collection of taxes. Moneys from this source are used to provide adequate "cash flow" for ongoing expenses until taxes are collected.
Un‐appropriated Fund Balance ‐ The part of undesignated fund balance consisting of the excess of current year revenues over appropriations.
1244
Vendor Name FY 2020/21 FY 2021/22 FY 2022/23 Total
101 ROOFING & CONSTRUCTION, INC. 105,602.00 8,500.00 7,835.00 $ 121,937.00 AARDVARK 20,881.89 3,657.33 3,076.56 $ 27,615.78 AERISA 46,279.00 ‐ ‐ $ 46,279.00 AERZEN RENTAL USA LLC ‐ ‐ 74,915.00 $ 74,915.00 AERZEN USA CORPORATION 4,438.25 38,906.30 4,805.99 $ 48,150.54 ALBERTSON'S/SAFEWAY 7,864.98 11,091.33 9,548.88 $ 28,505.19 ALL CITY MANAGEMENT SERVICES, INC. 4,207.72 76,097.76 221,202.00 $ 301,507.48 ALLIANCE SOURCE TESTING LLC ‐ 29,525.00 ‐ $ 29,525.00 AMAZON CAPITAL SERVICES 64,230.52 72,742.05 59,396.28 $ 196,368.85 AMERICA IN BLOOM SANTA PAULA 15,000.00 ‐ 40,000.00 $ 55,000.00 AMERICAN BUSINESS MACHINES 25,693.82 ‐ ‐ $ 25,693.82 APEX GENERAL CONTRACTORS, INC ‐ ‐ 1,170,686.24 $ 1,170,686.24 ARACO ENTERPRISES LLC DBA ATHENS ENVIRO 109,547.42 149,882.28 57,195.00 316,624.70 $ ARANDA, MIKE ‐ ‐ 28,920.00 $ 28,920.00 AT&T MOBILITY 5,056.06 5,084.15 15,788.44 $ 25,928.65 AXON ENTERPRISES 55,111.18 44,603.95 10,608.50 $ 110,323.63 B&H PHOTO‐VIDEO 23,696.29 4,526.91 11,409.59 $ 39,632.79 BADGER METER 89,141.56 252,145.39 305,782.90 $ 647,069.85 BANNER BANK ‐ ‐ 293,088.64 $ 293,088.64 BARAJAS, DAVID 1,540.00 13,320.00 17,705.00 $ 32,565.00 BARBOZA & ASSOCIATES, A LAW CORPORATIO ‐ 24,722.00 37,524.00 $ 62,246.00 BARRISTER PROFESSIONAL SERVICES, LLC. ‐ 41,295.76 20,169.00 $ 61,464.76 BEST BEST & KRIEGER LLP 327,405.35 256,763.18 282,449.08 $ 866,617.61 BLOIS CONSTRUCTION, INC. 165,922.90 ‐ ‐ $ 165,922.90 BNY MELLON 7,296,358.70 7,974,364.90 8,287,632.12 $ 23,558,355.72 BOYS & GIRLS CLUB OF SANTA CLARA VALLEY ‐ ‐ 42,500.00 $ 42,500.00 BRAGG INVESTMENT COMPANY, INC. 54.57 594.17 104,890.99 $ 105,539.73 BUNNIN CHEVROLET OF SANTA PAULA 2,451.51 16,795.64 8,876.18 $ 28,123.33 BURT PROCESS EQUIPMENT, INC. ‐ 34,725.00 ‐ $ 34,725.00 BUSINESS CARD 137,775.01 229,599.19 202,606.42 $ 569,980.62 CALIF. PUBLIC EMPLOYEES' RETIREMENT SYST 3,654,004.00 1,652,551.35 3,787,880.53 $ 9,094,435.88 CALIFORNIA AIR CONDITIONING & HEATING S 42,840.00 34,975.00 ‐ $ 77,815.00 CALIFORNIA CONSULTING, INC. ‐ 40,758.07 35,000.00 $ 75,758.07 CALIFORNIA JPIA 2,002,124.00 2,127,312.01 2,358,570.00 $ 6,488,006.01 CALIFORNIA PUBLIC EMPLOYEE RETIREMENT S 639,738.64 710,859.54 708,409.57 $ 2,059,007.75 CALIFORNIA STATE DISBURSEMENT UNIT 40,398.00 22,184.68 14,817.34 $ 77,400.02 CAL‐STATE AUTO PARTS 9,247.46 15,769.28 10,476.71 $ 35,493.45 CANNON CORPORATION 101,145.84 98,084.19 35,910.87 $ 235,140.90 CANYON SPRINGS ENTERPRISES ‐ ‐ 558,408.77 $ 558,408.77 CAROLLO ENGINEERS 88,660.50 36,504.93 146,031.71 $ 271,197.14 CDCE INC. 39,290.76 14,210.00 12,349.81 $ 65,850.57 CHANDLER ASSET MANAGEMENT, INC. ‐ ‐ 26,588.06 $ 26,588.06 CHARTER COMMUNICATIONS HOLDING, LLC ‐ 5,387.92 23,683.17 $ 29,071.09 CLARK II CORPORATION, J. E. 156,181.65 190,331.46 124,572.18 $ 471,085.29 COLONIAL LIFE & ACCIDENT 29,146.51 33,025.15 26,757.65 $ 88,929.31 COUNTY OF VENTURA 61,650.08 31,419.94 30,146.59 $ 123,216.61 COUNTY OF VENTURA ‐ CEO 4,711.55 35,300.06 8,581.80 $ 48,593.41 COUNTY OF VENTURA IT SERVICES 29,556.10 22,418.98 18,457.72 $ 70,432.80 Historical Vendor Data
The following table includes total vendor payments by year for FY2021 through FY2023 (through 6/3/2023) for any vendor with payments totaling more than $25,000 aggregated over the three year term. 1245
Vendor Name FY 2020/21 FY 2021/22 FY 2022/23 Total
Historical Vendor Data
The following table includes total vendor payments by year for FY2021 through FY2023 (through 6/3/2023) for any vendor with payments totaling more than $25,000 in any given fiscal year CRAFCO, INC. 40,739.75 11,181.15 338.82 52,259.72 $ CUSHMAN CONTRACTING CORPORATION ‐ ‐ 354,825.00 354,825.00 $ DATAPROSE, LLC 48,604.23 58,951.96 50,476.16 158,032.35 $ DE LAGE LANDEN 20,406.82 21,596.67 17,718.66 59,722.15 $ DEBRA L. REILLY, A PROFESSIONAL LAW CORP ‐ 47,362.00 49,320.00 96,682.00 $ DEPARTMENT OF FORESTRY AND FIRE PROTEC 1,548,928.74 1,871.20 453.56 1,551,253.50 $ DODOS DESIGN ‐ GARCIA, DAVID 7,724.41 16,905.45 3,683.70 28,313.56 $ E & M ELECTRIC AND MACHINERY, INC. ‐ 6,885.00 21,945.00 28,830.00 $ EARTH SYSTEMS PACIFIC ‐ 29,700.00 6,846.52 36,546.52 $ EFUEL LLC ‐ ‐ 78,154.27 78,154.27 $ EJS CONSTRUCTION ‐ ‐ 142,254.81 142,254.81 $ ELECTIONS DIVISION 23,824.26 ‐ 12,943.26 36,767.52 $ EMPLOYMENT DEVELOPMENT DEPT 36,988.34 1,420.47 735.91 39,144.72 $ ENCOMPASS CONSULTANT GROUP 74,562.75 17,687.50 110,489.88 202,740.13 $ ENGEO INCORPORATED 22,842.30 14,145.45 28,163.25 65,151.00 $ ENVIRONMENTAL HEALTH DIVISION 20,219.33 20,712.12 29,705.92 70,637.37 $ ENVISION VTA FD AUTO LLC ‐ ‐ 38,264.52 38,264.52 $ EVOQUA WATER TECHNOLOGIES, LLC 53,286.84 ‐ ‐ 53,286.84 $ F M PEARCE Company 6,139.55 9,823.71 13,091.94 29,055.20 $ FAMCON PIPE & SUPPLY, INC. 65,583.87 62,143.70 80,374.24 208,101.81 $ FARMERS IRRIGATION 35,620.54 36,530.04 34,986.72 107,137.30 $ FARO TECHNOLOGIES, INC. ‐ ‐ 59,563.77 59,563.77 $ FGL ENVIRONMENTAL, INC 90,569.00 87,914.00 73,512.50 251,995.50 $ FLOORING 101 562.76 ‐ 32,720.23 33,282.99 $ FOLSOM LAKE FORD 74,676.45 ‐ ‐ 74,676.45 $ FOOD SHARE, INC ‐ ‐ 25,000.00 25,000.00 $ FOOTHILL COMMUNICATIONS 30,851.23 6,907.99 ‐ 37,759.22 $ FOOTHILL ELECTRIC COMPANY 45,253.84 14,170.10 2,882.87 62,306.81 $ FORD CREDIT MUNICIPAL FINANCE ‐ ‐ 33,147.57 33,147.57 $ FOUR STAR INVESTIGATIONS, LLC ‐ 8,374.51 18,491.15 26,865.66 $ FRANK'S PAINT & HARDWARE 23,017.26 24,206.38 23,791.39 71,015.03 $ FRONTIER COMMUNICATIONS 29,517.40 27,625.72 28,654.57 85,797.69 $ FRUIT GROWERS SUPPLY CO 8,334.72 13,732.50 10,080.01 32,147.23 $ GANDARA, KATHY M. ‐ 12,602.60 22,498.29 35,100.89 $ GAS COMPANY, THE 11,522.28 14,498.57 19,269.69 45,290.54 $ GOODSUITE 20,668.05 22,143.47 19,038.79 61,850.31 $ GOVERNMENTJOBS.COM, INC. 5,748.96 17,196.86 5,289.90 28,235.72 $ GRAINGER 4,158.43 8,198.63 19,407.78 31,764.84 $ GRANICUS, INC. 28,079.16 22,036.00 23,578.52 73,693.68 $ GSI WATER SOLUTIONS, INC. 152,319.44 150,258.29 180,458.09 483,035.82 $ HARRINGTON INDUSTRIAL PLASTICS 13,890.51 41,318.66 54,725.66 109,934.83 $ HASA, INC. 32,206.32 35,289.87 40,201.63 107,697.82 $ HDL COREN & CONE 8,100.00 14,040.00 12,150.00 34,290.00 $ HINDERLITER DE LLAMAS & ASSOCIATES 6,647.79 21,346.26 8,436.62 36,430.67 $ HOMB, KARL D 10,500.00 11,595.00 12,792.50 34,887.50 $ HOUSE SANITARY SUPPLY 26,856.22 21,408.64 36,762.43 85,027.29 $ HOUSING TRUST FUND VENTURA COUNTY 250,000.00 ‐ ‐ 250,000.00 $ HUBER TECHNOLOGY 231,682.45 200,395.15 8,559.05 440,636.65 $ 1246
Vendor Name FY 2020/21 FY 2021/22 FY 2022/23 Total
Historical Vendor Data
The following table includes total vendor payments by year for FY2021 through FY2023 (through 6/3/2023) for any vendor with payments totaling more than $25,000 in any given fiscal year HUITT‐ZOLLARS, INC. 5,937.38 5,172.50 116,426.40 127,536.28 $ ICMA RETIREMENT TRUST‐457 165,612.33 294,998.33 245,331.94 705,942.60 $ ICMA RETIREMENT TRUST‐457 (PT) 19,328.38 23,827.62 33,737.12 76,893.12 $ INDEPENDENT ORDER OF ODD FELLOWS 31,012.25 31,770.48 31,942.56 94,725.29 $ INFRASCALE INC. 18,076.80 16,570.40 18,668.44 53,315.64 $ INTERNAL REVENUE SERVICE 1,343,680.10 1,310,660.66 1,238,795.46 3,893,136.22 $ INTERNATIONAL ENVIRONMENTAL CORPORAT 162,850.00 16,835.00 397,944.00 577,629.00 $ INTERWEST CONSULTING GROUP 14,420.50 90,262.57 34,471.74 139,154.81 $ ISSQUARED, INC. 15,330.39 ‐ 16,989.07 32,319.46 $ J & H ENGINEERING GENERAL CONTRACTOR, I 1,700,372.23 1,250,636.57 1,983,082.40 4,934,091.20 $ JHD PLANNING LLC ‐ 44,490.00 17,600.00 62,090.00 $ JORDANO'S INC. AND SUBSIDIARIES 9,447.12 7,894.37 9,455.03 26,796.52 $ JTEC CORPORATION ‐ 123,900.00 ‐ 123,900.00 $ KOCH SEPARATION SOLUTIONS, INC. 682,050.00 682,050.00 ‐ 1,364,100.00 $ KOSMONT COMPANIES 21,916.50 17,323.80 17,950.40 57,190.70 $ LARRY WALKER ASSOCIATES, INC. 31,075.50 20,528.00 27,883.75 79,487.25 $ LEAGUE OF CALIFORNIA CITIES 13,349.00 13,743.00 14,749.00 41,841.00 $ LEO'S A‐C, INC. 75,430.66 ‐ ‐ 75,430.66 $ LIBERTY PARK WATER CO. 146,000.00 73,000.00 73,000.00 292,000.00 $ LIEBERT CASSIDY WHITMORE 15,197.95 40,699.00 79,667.94 135,564.89 $ LIMONEIRA LEWIS COMMUNITIES BUILDERS ‐ ‐ 3,014,528.47 3,014,528.47 $ LOCAL AGENCY WORKERS' COMPENSATION EX ‐ 47,281.00 ‐ 47,281.00 $ LOWE'S 12,287.84 17,573.16 32,870.28 62,731.28 $ LUCHA ‐ ‐ 35,000.00 35,000.00 $ M & B SERVICES, INC. 16,202.47 25,451.38 6,257.63 47,911.48 $ M6 CONSULTING, INC. 116,699.25 604,899.34 739,262.58 1,460,861.17 $ MAINTSTAR, INC. ‐ 60,000.00 37,500.00 97,500.00 $ MARIPOSA LANDSCAPES, INC. 58,927.17 54,918.92 63,085.67 176,931.76 $ Mark43, Inc. ‐ ‐ 92,873.00 92,873.00 $ MASS MUTUAL 15,600.00 16,100.00 12,600.00 44,300.00 $ MATA, IVAN 20,540.00 79,195.00 78,740.00 178,475.00 $ MERCHANT MCINTYRE & ASSOCIATES, LLC ‐ 18,000.00 66,000.00 84,000.00 $ MERIDIAN RAPID DEFENSE GROUP, LLC ‐ 159,784.86 223.51 160,008.37 $ METRO BUILDERS & ENGINEERS GROUP, LTD. 250,732.55 867,166.96 321,651.48 1,439,550.99 $ MICHAEL BAKER INTERNATIONAL 207,359.25 97,056.50 83,324.50 387,740.25 $ MINER'S ACE HARDWARE 20,940.45 25,765.05 27,699.24 74,404.74 $ MKN ASSOCIATES INC 999,078.38 551,926.83 253,011.72 1,804,016.93 $ MNS ENGINEERS, INC. 235,986.60 108,023.28 23,493.49 367,503.37 $ MOHAWK LIFTS LLC ‐ 46,558.13 ‐ 46,558.13 $ MP ENVIRONMENTAL SERVICES, INC. 233,878.94 ‐ ‐ 233,878.94 $ MULHOLLAND CONSULTING GROUP, LLC 7,640.00 11,450.00 11,000.00 30,090.00 $ MUNIQUIP, LLC. 95,717.17 ‐ ‐ 95,717.17 $ NATIONAL AUTO FLEET GROUP ‐ ‐ 224,315.94 224,315.94 $ NATIONAL LEAD FOR AMERICA, INC. ‐ 20,000.00 20,000.00 40,000.00 $ NATURAL GREEN LANDSCAPE, INC. ‐ ‐ 102,958.00 102,958.00 $ NEW IMAGE AUTO BODY 43,657.38 21,999.81 23,485.04 89,142.23 $ NEWEGG BUSINESS INC. 27,156.05 5,391.45 ‐ 32,547.50 $ NORTHERN DIGITAL, INC. 383,123.37 11,252.50 7,572.50 401,948.37 $ 1247
Vendor Name FY 2020/21 FY 2021/22 FY 2022/23 Total
Historical Vendor Data
The following table includes total vendor payments by year for FY2021 through FY2023 (through 6/3/2023) for any vendor with payments totaling more than $25,000 in any given fiscal year NORTHSTAR CHEMICAL 37,769.21 8,839.60 29,093.73 75,702.54 $ OAKS SECURITY, INC. ‐ 28,705.00 4,315.00 33,020.00 $ O'REILLY AUTOMOTIVE STORES, INC. 12,779.42 16,382.40 23,581.43 52,743.25 $ ORNELAS, GABRIELA 27,300.00 840.00 ‐ 28,140.00 $ OVIVO USA, LLC 38,840.10 73,078.49 ‐ 111,918.59 $ PARKHOUSE TIRE SERVICES, INC. 25,965.82 41,054.13 36,149.33 103,169.28 $ PASSPORT LABS, INC. 15,278.96 19,737.07 13,193.16 48,209.19 $ PAVEMENT COATING CO. 453,805.61 19,027.97 5,190.52 478,024.10 $ PAYMENTUS GROUP, INC. 99,468.90 102,561.65 111,766.95 313,797.50 $ PHOENIX CIVIL ENGINEERING, INC. 325,036.25 168,459.14 454,063.72 947,559.11 $ POLYDYNE, INC. 108,543.15 164,202.99 153,071.82 425,817.96 $ PUBLIC WORKS AGENCY 33,981.32 13,895.04 9,296.13 57,172.49 $ PUBLIC WORKS CONSULTING ENGINEERS, INC 30,851.06 2,158.96 ‐ 33,010.02 $ QUADIENT FINANCE USA, INC. 9,110.18 12,104.08 14,758.65 35,972.91 $ QUINN COMPANY 336,131.54 216.78 303,980.77 640,329.09 $ R.W. TOEDTER, LLC 399,092.50 ‐ ‐ 399,092.50 $ RAIN FOR RENT 99,376.54 ‐ ‐ 99,376.54 $ RAMIREZ, JOSHUA 2,015.00 9,755.55 14,664.00 26,434.55 $ RAMOS LINARES, WILFREDO 88,615.00 83,601.25 24,140.00 196,356.25 $ RELIANCE STANDARD LIFE INSURANCE 103,063.98 117,656.77 128,554.84 349,275.59 $ RINCON CONSULTANTS, INC 123,466.24 36,954.79 3,984.75 164,405.78 $ ROBERT HALF ‐ 20,246.77 24,355.83 44,602.60 $ ROBERT WILLIAM COMPANY, LLC 92,718.63 17,211.25 60,317.73 170,247.61 $ ROGERS, ANDERSON, MALODY & SCOTT, LLP ‐ 42,050.00 26,530.00 68,580.00 $ SAFARILAND, LLC ‐ 21,653.78 6,759.13 28,412.91 $ SAM HILL & SONS, INC 12,496.11 95,649.25 41,224.36 149,369.72 $ SAN DIEGO POLICE EQUIPMENT CO 26,612.19 ‐ ‐ 26,612.19 $ SANTA CLARA VALLEY, THE HOSPICE HOME SU ‐ ‐ 42,500.00 42,500.00 $ SANTA PAULA ANIMAL RESCUE CENTER (SPAR 150,000.00 150,000.00 170,000.00 470,000.00 $ SANTA PAULA CHAMBER OF COMMERCE 89,456.03 71,775.00 7,939.30 169,170.33 $ SANTA PAULA POLICE OFFICERS ASSOCIATION 52,540.00 46,450.00 52,140.00 151,130.00 $ SANTA PAULA SELF STORAGE 14,295.00 22,036.00 22,908.00 59,239.00 $ SANTA PAULA TIMES 16,321.96 18,435.31 10,704.30 45,461.57 $ SAWYER PETROLEUM 34,001.80 ‐ 304.46 34,306.26 $ SEIU LOCAL 721 14,380.35 15,519.72 13,390.90 43,290.97 $ SIEMENS MOBILITY 50,281.11 60,810.45 2,133.66 113,225.22 $ SITEONE LANDSCAPE SUPPLY, LLC 7,764.91 12,814.09 5,584.55 26,163.55 $ SOFT CHOICE CORPORATION 25,991.86 25,991.86 25,991.86 77,975.58 $ SOLID WASTE SOLUTIONS 36,021.00 37,803.50 45,105.25 118,929.75 $ SOUTH COAST IRON 59,858.76 ‐ ‐ 59,858.76 $ SOUTHERN CALIFORNIA EDISON 1,318,309.54 1,473,185.80 1,457,959.56 4,249,454.90 $ SPIRIT OF SANTA PAULA ‐ ‐ 57,310.52 57,310.52 $ STAPLES, INC. 17,940.06 14,707.71 15,113.40 47,761.17 $ STATE OF CALIFORNIA ‐ EDD EMPLOYMENT DE 407,263.56 417,062.03 379,178.74 1,203,504.33 $ STATE OF CALIFORNIA EDD ‐ SDI 22,915.60 35,516.57 31,290.81 89,722.98 $ STATE WATER RESOURCE CONTROL BOARD 81,639.60 113,598.80 639,989.79 835,228.19 $ SUEZ TREATMENT SOLUTIONS, INC. 57,433.17 23,238.83 ‐ 80,672.00 $ SUNNY COMMUNICATIONS, INC. 43,553.04 41,822.39 6,003.93 91,379.36 $ 1248
Vendor Name FY 2020/21 FY 2021/22 FY 2022/23 Total
Historical Vendor Data
The following table includes total vendor payments by year for FY2021 through FY2023 (through 6/3/2023) for any vendor with payments totaling more than $25,000 in any given fiscal year SUPER SEAL & STRIPE 134,265.50 1,500.00 ‐ 135,765.50 $ SYNAGRO‐WWT, INC. 201,986.74 165,576.45 233,583.88 601,147.07 $ THE COUNSELING TEAM INTERNATIONAL 300.00 19,575.00 25,697.00 45,572.00 $ TIERZERO 20,900.72 17,806.91 3,345.05 42,052.68 $ TORO ENTERPRISES, INC. 2,396,037.07 59,731.04 5,010,275.56 7,466,043.67 $ TRACNET CORP 23,083.36 23,775.86 26,034.56 72,893.78 $ TRAFFIC MANAGEMENT, INC. 116,082.32 20,310.01 4,214.67 140,607.00 $ TRAFFIC TECHNOLOGIES 6,859.93 14,548.12 15,219.59 36,627.64 $ TRAVIS AGRICULTURAL CONSTRUCTION INC 36,654.66 46,131.12 37,956.91 120,742.69 $ TRIPEPI, SMITH AND ASSOCIATES, INC. 63,816.00 50,338.75 89,664.25 203,819.00 $ TYLER TECHNOLOGIES, INC 58,244.99 56,732.28 62,255.99 177,233.26 $ U S BANK TRUST NATIONAL ASSOC 323,387.78 319,539.49 305,896.33 948,823.60 $ UNITED WATER CONSERVATION DISTRICT 745,021.89 869,684.47 850,578.21 2,465,284.57 $ USA BLUE BOOK 7,711.55 20,780.31 21,855.02 50,346.88 $ VAN LANT & FANKHANEL, LLP 36,700.00 22,700.00 ‐ 59,400.00 $ VENTURA , COUNTY OF 121,752.00 129,945.00 47,790.00 299,487.00 $ VENTURA CO. AIR POLLUTION CONTROL DISTR 152,002.15 73,441.38 2,326.83 227,770.36 $ VENTURA COUNTY AUTO SUPPLY, INC. 14,131.06 13,323.27 14,356.08 41,810.41 $ VENTURA COUNTY SHERIFF'S OFFICE 14,811.88 18,741.61 17,628.18 51,181.67 $ VENTURA, COUNTY OF 154,073.66 213,447.00 60,725.75 428,246.41 $ VEOLIA WATER TECHNOLOGIES TREATMENT S 13,418.99 898,446.24 35,167.39 947,032.62 $ VERIZON WIRELESS 44,948.86 41,977.35 35,435.53 122,361.74 $ VISTA FORD 719.62 30,607.48 78,758.27 110,085.37 $ VRSD 433,731.67 1,384,501.08 1,641,743.51 3,459,976.26 $ WAGE WORKS, INC. 30,792.15 26,664.72 26,261.46 83,718.33 $ WBCP, INC. 7,037.50 26,464.24 3,944.01 37,445.75 $ WEST COAST AIR CONDITIONING ‐ ‐ 26,825.00 26,825.00 $ WEST COAST ARBORISTS, INC 69,383.75 3,103.95 2,900.00 75,387.70 $ WILLDAN ENGINEERING 73,500.45 775,776.39 489,716.55 1,338,993.39 $ XYLEM WATER SOLUTIONS USA, INC. 66,552.40 ‐ ‐ 66,552.40 $ YJ LEE INC ‐ 1,114.75 50,997.78 52,112.53 $ YOUNG, DUNCAN 3,827.91 11,517.84 15,043.60 30,389.35 $ YUNEX LLC ‐ ‐ 29,389.53 29,389.53 $ ZAMBELLI FIREWORKS 20,000.00 12,500.00 26,500.00 59,000.00 $ 1249
Chart of Accounts - Funds 2023
NO. NAME
100 GENERAL
101 GENERAL RESERVE
103 CABLE TELEVISION
104 GENERAL FUND‐MEASURE T
115 GENERAL RECREATION PRO
201 MOBILE HOME RENT REVIEW
203 ASSET FORFEITURE
204 CA OIL MUSEUM
205 NPDES STORMWATER QUALITY
206 STORMWATER PROGRAM
218 WATER DISTRIBUTION FAC
219 INCLUSIONARY HOUSING ORD
220 LIBRARY EXPANSION FAC
221 LAW ENFORCEMENT FACILITY
222 FIRE PROTECTION FACILITY
223 PUBLIC MEETING FACILITIES
224 AIR QUALITY IMPACT FEE
225 GENERAL GOVT FACILITIES
226 PARKLAND FACILITIES
227 SEWER COLLECTION FAC
228 STORM DRAIN
229 TRAFFIC IMPACT FEE
280 STATE GAS TAX
281 LOCAL TRANSPORTATION TDA
282 LOCAL TRANS TDA ART 3
283 ROAD MAINT & REHAB SB1
305 BEV CONTAINER RECYCLING
307 DEPT OF PARKS & REC
311 SLESF‐ COPS (AB1913)
312 CA USED OIL BLOCK GRANT
313 ST HOMELAND SECURITY GRT
320 CALHOME GRANT‐DEPT OF HCD
401 FEDERAL STP
403 BJA VEST GRANT
405 AAA (AREA AGCY ON AGING)
407 FIRE GRANTS (FEDERAL)
409 TEA TRANS ENHANCEMENT ACT
450 HUD‐ CDBG
500 HILLSBOROUGH OPEN SPACE
503 GHAD‐GEO HAZ ABATE DIST
504 HARVEST CFD EA1
505 PROPERTY BUSINESS IMPROVEMENT
DISTRICT
NO. NAME
600 REFUSE RESERVE
610 SEWER
620 WATER
621 WATER IN‐LIEU
702 EQUIPMENT MAINTENANCE
800 MISC DEPOSITS
801 COMMUNITY CENTER ENDOW
802 MUSEUM ENDOWMENT
803 HARDING PARK TRUST
804 DLA FOR FORMER RDA
1250
Chart of Accounts - Departments 2023
No. Description
CITY MANAGER
0501 CITY COUNCIL
0502 CITY CLERK
0504 CITY ATTORNEY
0509 MOBILE HOME REVIEW
0511 CITY MANAGER
0512 PERS & EMPL REL
0513 RISK MANAGEMENT
0514 INFORMATION AND TECHNOLOGY
COMM & ECON DEV ‐ BUILDING AND SAFETY
1001 BUILDING
1002 HOUSING CODE ENFORC
PARKS AND RECREATION
1501 COMMUNITY CENTER
1502 RECREATION PROGRAM
1504 CA OIL MUSEUM
1505 CABLE TELEVISION
1531 BUILDING MAINT
1532 GROUNDS MAINT
FINANCE
2001 CITY TREASURER
2002 FINANCE‐ADMINISTRATION
2003 CUSTOMER BILLING
2004 PURCHASING
2005 UB CUSTOMER BILLING
FIRE
2501 FIRE‐ADMINISTRATION
2504 OPERATIONS
COMM & ECO DEV ‐ PLANNING
3001 PLANNING
4501 POLICE‐ADMINISTRATION
4502 PATROL
4503 INVESTIGATIONS
4504 DISPATCH
4505 RECORDS
4506 CUSTODY
4507 ANIMAL REGULATIONS
4508 SCHOOL RESOURCE OFFICERS
No. Description
POLICE (cont.)
4509 GRAFFITI REMOVAL
4510 DEVELOPER
4521 LAS PIEDRAS
PUBLIC WORKS
5011 P.W.‐GENERAL ADMIN & ENG
5021 STREETS ADMIN & ENGIN
5022 STREET MAINTENANCE
5023 P.W.‐PARKING LOTS & EVENTS
5024 HILLSBOROUGH OPEN SPACE
MAINTENANCE
5025 LTF TRANSFERS
5026 STORMWATER PROGRAM
5027 NPDES
5028 P.W.‐FLOOD CONTROL MAINT
5029 GHAD‐GEO HAZ ABATEMENT DIST
5041 EQUIPMENT MAINT
5051 REFUSE ENGINEERING
5052 REFUSE OPERATIONS
5055 REFUSE DEBT & TRANSFERS
5061 WASTEWATER ENGINEERING
5063 WASTEWATER OPERATIONS
5065 WASTEWATER DEBT & TRANS
5071 WATER ENGINEERING
5072 WATER MAINTENANCE
5073 WATER OPERATIONS
5075 WATER DEBT & TRANSFERS
OTHER
5501 DLA
6001 6001
6002 HARVEST CFD EA1
NON‐DEPARTMENTAL
7501 NON‐DEPARTMENTAL ADMIN
1251
Chart of Accounts – Revenue Object 2023
No. Description
0010 PROPERTY TAXES‐LIENS
0020 PROPERTY TAXES‐UNSECURED
0030 PROP TAXES‐SECURED DELINQUEN
0045 PROPERTY TX IN LIEU‐SALES TX
0046 PROPERTY TX IN LIEU OF MVLF
0055 INTEREST & PENALTIES‐TAXES
0060 NPDES STORMWATER ASSESSMENT
0065 HILLSBOROUGH OPEN SPACE MAINT
0066 GHAD‐GEO HAZ ABATEMENT DIST
0067 HARVEST COMM FAC DIST EA1
0070 TAX INCREMENT REVENUES‐RDA
0150 SALES TAX
0151 MEASURE T 1% SALES TAX
0200 TRANSIENT OCCUPANCY TAX
0201 CABLE SUBSCRIBER FEE
0230 SB 821‐TDA ARTICLE 8A
0231 LTF‐ARTICLE 3
0500 FRANCHISE FEE TAX
0550 COMMERCIAL REFUSE HAULERS
0551 STORMWATER FEE
0600 BUSINESS LICENSE FEE
0650 REAL PROP DEED TRANSFER TAX
0750 PARK & RECREATION FAC. TAX
0751 FIRE FACILITIES IMPACT FEES
0752 GENERAL FACILITIES IMPACT
0753 PUBLIC FACILITIES IMPACT FEE
0754 PARK IMPACT FEE
0755 LAW ENFORCEMENT FAC FEES
0756 LIBRARY EXPANSION FACILITIES
0757 LIBRARY EXPANSION FACILITIES
0758 AIR QUALITY IMPACT FEE
0759 TRAFFIC MITIGATION FEE
0760 INCLUSIONARY HSING ORD IMP
0761 SEWER COLLECTION FAC FEES
0762 STORM DRAIN FACILITIES FEES
0763 WATER DISTRIBUTION FAC FEES
1100 ANIMAL LICENSE FEES
1130 BINGO PERMITS
1150 BUILDING PERMITS
1151 MISCELLANEOUS PERMITS
1160 ELECTRICAL PERMITS
1170 PLUMBING PERMITS
1180 MECHANICAL PERMITS
1190 DESIGN REVIEW
1200 STORMWATER DRAINAGE PERMITS
1201 PERMIT ISSUANCE, INSPECT/MAP
1202 OVERSIZE/OVERWEIGHT PERMITS
No. Description
1210 HAZMAT PERMITS/CUPA
1215 FIRE ANNUAL PERMITS
1216 FIRE NEW CONSTRUCTION
1220 MISC CONSTRUCTION PERMITS
1230 GRADING PERMITS
1240 ENERGY PERMITS
1260 SPECIAL EVENT PERMITS
1290 OTHER LICENSE AND PERMITS
2010 CRIMINAL FINES
2020 VEHICLE CODE FINES
2025 ADMIN CITATION FINES
2030 LIEN ADMINISTRATIVE FEE
2050 FINES & FORFEITURES
3010 COMM CTR ENDOWMENT INT/DIV
3011 MUSEUM ENDOWMENT INTEREST
3030 RENTS AND CONCESSIONS
3031 RENTS FROM RAILROAD DEPOT
3032 SOUTHDOWN ROYALTY
3035 BUS SHELTER RENTALS
3036 SPECIAL EVENT
3037 SPEC EVENTS‐CITRUS FESTIVAL
3038 PARK RESERVATION FEES
3050 RECREATION ADMIN FEE
3051 INVEST PORTFOLIO MGMT FEE
3060 REHAB LOAN REPAYMENTS
3061 REVOLVING LOAN REPAYMENTS
3062 INTERFUND LOAN REPAYMENTS
3070 CAPITAL PROJECTS DRAWDOWN
3071 CAPITAL LEASE PROCEEDS
4010 MOTOR VEHICLE IN‐LIEU
4011 OFF HWY VEHICLE IN‐LIEU
4013 VEHICLE LIC FEE COLL IN EXCESX
4015 PROPERTY TAX PMT IN LIEU
4020 GAS TAX 2105
4021 GAS TAX 2106
4022 GAS TAX 2107
4023 GAS TAX 2107.5
4024 TRAFFIC CONGESTION RELIEF
4025 HUT 2103 ‐ HUTA
4026 GAS TAX ‐ ROAD REHAB (SB1)
4030 FEDERAL STP
4033 ST HOMELAND SEC GRANT PROGRAM
4040 POST REIMBURSEMENT
4041 STATE MANDATED COSTS
4042 BUS STATION
4043 CENTRAL BICYCLE TRAIL
4044 STATE REIMB‐STREET SWEEPING
1252
Chart of Accounts – Revenue Object 2023
No. Description
4045 STATE REIMB‐FIRE MUTUAL AIDE
4046 PROP 172‐1/2 CENT SALES TAX
4047 SAFE ROUTES TO SCHOOLS GRANT
4049 DEPT OF CONSERVATION‐RECYCLE
4050 HOMEOWNERS PROP TAX RELIEF
4051 CALIF LAW ENF EQUIP (CLEEP)
4054 GREEN STREET PASEO
4202 HARDING PARK IMPROVEMENTS
4242 CA USED OIL RECYCLING GRANT
4244 SLESF‐COPS GRANT
4247 STATE PARK BOND
4250 CDBG GRANT REVENUE
4261 DOJ‐BJA LOCAL LAW ENTITLEMENT
4262 TRANS ENHANCE ACTIVITIES‐TEA
4263 AAA GRANT
4271 SAFER GRANT
4272 TDA GRANT FUNDS
4276 WEED & SEED‐DOJ GRANT
4277 GRANT FUNDING
4278 PROPOSITION IB
4279 MISC GRANT FUNDING
4280 COMM SVCS BLOCK GRANT(CSBG)
4281 AAA‐MEALS ON WHEELS
4550 REIMB FROM RDA/MUSEUM LEASE
5010 GENERAL PLAN FEE
5011 ZONING & SUBDIVISION FEES
5012 ENVIRONMENTAL REVIEW FEE
5013 PLANNING FEES
5020 SALES OF REPORTS, MAPS & PUB
5026 GREEN BUILDING STANDARD
5027 ATTORNEY CHG REIMB (FUND 800)
5028 DEVELOPER SVC REIMB (FUND 800)
5029 PROGRAM FEES
5030 PLAN CHECK FEES
5031 FAST TRACK PLAN CHECK
5032 INSPECTION FEES
5033 FLOOD PERMIT FEE
5034 ENGINEERING FEES
5035 PLAN FILING FEE
5036 APPLICATION PROCESSING FEE
5038 MAIN STREET BANNER REQUESTS
5040 ANIMAL CONTROL FEES
5042 GRADING PLAN CHECK
5043 ON SITE IMPROVEMENT PLAN CK
5045 INVESTIGATION/PROCESSING FEE
5046 FINGERPRINTS
5047 VEHICLE RELEASE/STORAGE CHG
No. Description
5048 SCHOOL RESOURCE OFFICER REIMB
5049 MISCELLANEOUS POLICE SERVICE
5050 WEED ABATEMENT FEES
5051 FIRE SAFETY INSPECTIONS
5052 FIRE SPECIAL SERVICES
5053 ON SITE IMPROVEMENT FEE
5054 ACCESSIBILITY REVIEW
5055 TECHNOLOGY FEE
5056 POLICE ALARM CHARGES
5057 2% DEVELOPER IMPACT ADMIN FEE
5060 FILMING FEES‐RECREATION
5061 FILMING FEES‐PERSONNEL REIMB
5062 FACILITIES CLEANUP
5063 MISC‐DEPARTMENT REIMB
5065 CABLE TV ANNOUNCEMENTS
5066 EQUIP MAINT CHGS‐GENERAL FUND
5067 EQUIP MAINT CHGS‐GAS TAX
5068 EQUIP MAINT CHGS‐REFUSE FUND
5069 EQUIP MAINT CHGS‐WATER FUND
5070 MOBILE HOME RENT APPLICATION
5071 LANDSCAPE MAINT‐LTF
5072 CPR TRAINING COST REIMB
5079 BUSINESS TAX PROCESSING FEE
5080 INSURANCE ADMINISTRATIVE FEE
5081 RETURNED CHECK CHARGE
5082 EMPLOYEE GARNISHMENT CHARGES
5085 REIMBURSEMENT FOR DAMAGES
5086 LEGAL SETTLEMENT REVENUE
5087 DISASTER RECOVERY
5099 SUSPENSE‐REVENUE
5110 REFUSE SERVICE CHARGES
5111 REFUSE SPECIAL SERVICES
5210 SEWER SERVICE CHARGES
5211 SEWER REVENUE REBATE
5220 SEWER CONNECTION FEE
5300 WATER CHARGES
5310 WATER SERVICE CHARGES
5320 DISCONTINUANCE FEE
5321 UTILITY APPLICATION FEE
5322 WATER IN‐LIEU FEE
5323 WATER CAPITAL FACILITY CHARGE
5325 WATER/METER/HYDRANT INSTALL
5401 YOUTH TEEN PROGRAMS
5410 ADULT SPORTS LEAGUES
5420 SPECIAL INTEREST CLASSES
5430 DANCE
5440 SENIOR PROGRAMS
1253
Chart of Accounts – Revenue Object 2023
No. Description
5450 PARKS & FIELD USER FEES
5460 DONATIONS
5461 VENDING MACHINES
6001 DONATION OF CAPITAL ASSETS
6100 MISCELLANEOUS
6101 CASH OVER/SHORT
6102 PRIOR YEAR ADJ REVENUE
6105 WORKERS COMP REIMB‐4850 PLAN
6106 WORKERS' COMP REIMB‐MISC.
6110 ANNUAL FEE
6145 POLICE ADMIN FEE
6149 PASEO STORE MERCHANDISE
6150 MUSEUM STORE SALES
6151 MUSEUM TOUR FEES
6152 MUSEUM ADMISSION FEE
6153 CORPORATE MEMBERSHIPS
6154 GENERAL MEMBERSHIPS
6155 MUSEUM DONATIONS
6156 CONTRIBUTIONS/GIFTS
6157 CITY DONATIONS
6158 FUNDRAISERS
6202 BOND PREMIUM
6250 SALE OF RECYCLABLES
6300 SALE OF PROPERTY
6770 WRITE OFFS/UNCOLLECTIBLES
7100 TRANSFER FROM GENERAL FUND
7104 TRANSFER FROM MEASURE T
7112 TRANSFER FROM GF HUD I
7201 OVERHEAD FROM MOBILE HOME
7204 OVERHEAD FROM MUSEUM
7205 OVERHEAD FM NPDES STORMWATER
7206 OVERHEAD FM‐STORMWATER QUAL
7222 OVERHEAD FM‐FIRE DIF
7225 OVERHEAD FM‐PUBLIC FACILITIES
7226 OVERHEAD FM‐PARKLAND DIF
7227 TRANSFER FM SEWER COLLECTION
7229 OVERHEAD FM‐TRAFFIC DIF
7280 OVERHEAD FROM GAS TAX FUND
7281 OVERHEAD FROM LTF
7303 PARK RESERVATION FEES
7550 OVERHEAD FROM RDA
7554 OVERHEAD FROM RDA BOND HOUSING
7555 OVERHEAD FROM RDA HOUSING
7600 OVERHEAD FROM REFUSE FUND
7610 OVERHEAD FROM SEWER FUND
7620 OVERHEAD FROM WATER FUND
7702 OVERHEAD FROM EQUIP MAINT
1254
Chart of Accounts – Expense Object 2023
No. Description
001 SALARIES‐FULL TIME
002 SALARIES‐PART TIME
003 SALARIES‐OVERTIME
004 LEAVE CASH OUT
020 EMPLOYEE MOVING ALLOWANCE
021 CAR ALLOWANCE
022 UNIFORM ALLOWANCE
040 BENEFITS
041 CAFETERIA ALLOWANCE
042 RETIREMENT
043 WORKERS COMP
044 MEDICARE
045 UNEMPLOYMENT
046 LONG TERM DISABILITY
047 EDUCATIONAL REIMBURSEMENT
048 CLOTHING ALLOWANCE
049 CELL PHONE ALLOWANCE
050 EMPLOYEE ASSISTANCE PROGRAM
075 COUNCIL EXPENSE‐CROSSWHITE
078 COUNCIL EXPENSE‐SOBEL
080 COUNCIL EXPENSES‐GARMAN
081 COUNCIL EXPENSES‐ARAIZA
082 COUNCIL EXPENSES‐JUAREZ
101 POSTAGE
103 DUES & SUBSCRIPTIONS
120 SUPPLIES‐OFFICE
121 SUPPLIES‐CLOTHING/UNIFORMS
122 SUPPLIES‐MEDICAL
123 SUPPLIES‐SHOP & FIELD
124 SUPPLIES‐SAFETY
125 SUPPLIES‐EMERGENCY PREP
126 SUPPLIES‐COMPUTER
127 SUPPLIES‐STORE
128 INVENTORY‐STORE MERCHANDISE
129 SUPPLIES‐OTHER
130 INVENTORY‐PASEO STORE
131 SUPPLIES‐CRIME SCENE
132 SUPPLIES‐EVIDENCE ROOM
133 SUPPLIES‐JAIL EQUIPMENT
134 SUPPLIES‐KENNEL
135 K‐9 EXPENDITURES
137 SUPPLIES‐HAZARDOUS CLEANUP
150 RECOGNITIONS/AWARDS
156 SPECIAL EVENT
157 SPECIAL EVENTS‐CITRUS FESTIVAL
158 EDUCATION SUPPLIES/SERVICES
171 MINOR EQUIPMENT‐OFFICE
No. Description
172 MINOR EQUIP‐COMPUTER UPGRADE
173 MINOR EQUIPMENT‐SHOP & FIELD
174 MINOR EQUIP‐BICYCLE PATROL
175 MINOR EQUIPMENT‐COMPUTER
179 MINOR EQUIPMENT‐OTHER
181 RECREATION PROGRAMS
182 SENIOR ACTIVITIES
199 SUSPENSE‐EXPENDITURE
201 PROF/CONTR SVCS‐FINANCIAL
202 PROF/CONTR SVCS‐LANDSCAPE
203 PROF/CONTR SVCS‐LEGAL
204 PROF/CONTR SVCS‐P.E.R.S.
205 PROF/CONTR SVCS‐PERSONNEL
206 PROF/CONTR SVCS‐P/T RETIREMENT
207 PROF/CONTR‐COMPUTER/SOFTWARE
209 PROF/CONTR SVCS‐OTHER
210 SVCS‐FUND RAISING/GRANT WRITIN
211 MUSEUM ROTATING EXHIBITS
212 PROF/CONTR SVCS‐TRAINING, ETC
213 PROF/CONTR SVCS‐WEED ABATEMENT
214 PROF/CONTR SVCS‐MEDICAL
215 PROF/CONTR SVCS‐CODE CHECKS
216 PROF/CONTR SVCS‐POLYGRAPH
217 PROF/CONTR SVCS‐GEN INVEST
218 PROF/CONTR SVCS‐PSYCHOLOGICAL
219 SVCS‐VENTURA COUNTY FIRE
221 PROF/CONTR‐KENNEL SERVICES
222 PROF/CONTR SVCS‐SIGNAL MAINT
223 PROF/CONTR SVCS‐TREE TRIMMING
224 PROF/CONTR SVCS‐STRIPING MAINT
225 PROF/CONTR SVCS‐SIGNS
226 PROF/CONTR SVCS‐JANITORIAL
227 PROF/CONTR‐TEMP PERSONNEL
228 SEWER TREATMENT‐O & M CONTR
229 PROF SVCS‐HERITAGE VALLEY
230 LEGAL ADVERTISING
231 MISC ADVERTISING/PROMO
232 DEVEL/ATTY REIMB (FUND 800)
233 PROF/CONTR SVCS‐BACKFLOW
234 INVEST PORTFOLIO ADMIN FEE
240 DUPLICATION CHARGES‐INTERNAL
241 PRINTING & BINDING‐EXTERNAL
245 SVCS‐UNIFORM CLEANING
246 SVCS‐DRUG & ALCOHOL TESTING
250 PROF/CONTR SVCS‐HAZMAT
251 SVCS‐TOWING AND STORAGE
261 INSURANCE‐PUBLIC LIABILITY
1255
Chart of Accounts – Expense Object 2023
No. Description
262 INSURANCE‐VEHICLE
263 INSURANCE‐BUILDING/PROPERTY
265 INSURANCE‐MOBILE EQUIPMENT
280 UTILITY‐ELECTRIC
281 UTILITY‐GAS
282 UTILITY‐TELEPHONE
283 UTILITY‐OTHER
285 UTILITY‐STREET LIGHTING
287 LANDFILL FEES
289 UTILITY‐OTHER
290 SVCS‐DESIGN/STUDY
291 SVCS ‐CONST ADMIN/INSPECTIONS
293 PERMITTING
295 PROJECT‐MISC SVCS
300 MAINTENANCE & OPERATIONS
301 MAINT‐BLDGS & IMPROVEMENTS
302 MAINT‐COMPUTER EQUIP
303 MAINT‐OFFICE EQUIPMENT
304 MAINT‐VEHICLES, EQUIPMENT
305 MAINT‐VEHICLE FUEL
306 MAINT‐DEBRIS BASIN CLEANING
307 EQUIPMENT MAINTENANCE CHARGES
309 MAINT‐MINOR EQUIPMENT
310 MAINTENANCE‐T & D MAINS
311 MAINTENANCE‐SERVICES
312 MAINTENANCE‐HYDRANTS
313 MAINTENANCE‐METERS
314 MAINTENANCE‐SUPPLY FACILITY
315 MAINT‐BOOSTER PUMPING FACILITY
316 MAINTENANCE‐STORAGE FACILITY
317 WATER TREATMENT‐CHEMICALS
318 WATER TREATMENT‐COMPLIANCE
319 MAINT‐WATER TREATMENT EQUIP
320 SAFETY PROGRAM
321 RESERVE OFFICER EXPENSES
322 CITIZEN PATROL EXPENSES
330 ELECTIONS
350 MUSEUM MEMBERSHIP EXPENSE
352 TRAINING/WORKSHOPS/MEETINGS
353 MILEAGE REIMBURSEMENT
354 PLANNING COMMISSION EXPENSES
355 CPR TRAINING COSTS
360 EDUCATIONAL REIMBURSEMENT
361 CASP COSTS (REIMBURSED)
370 LEASE/RENTAL
380 SETTLEMENT EXPENSES
401 GANG/GRAF ERADICATION‐BJA
No. Description
402 HIGH RISK ENTRY TEAM ‐ BJA
403 CITIZEN PATROL ‐ BJA
404 UNFUNDED POLICE EQUIP‐BJA
501 ADMINISTRATIVE REIMB‐CDBG
502 CONTRIBUTIONS‐OTHER AGENCIES
503 INTEREST EXPENSE
504 RDA SERAF RETURN
505 COUNTY‐PROPERTY TAX
506 2003 WATER ARBITRAGE REBATE
511 PRINCIPAL DUE BOND HOLDERS
512 INTEREST DUE BOND HOLDERS
513 DUE PARK WATER
514 ADV MAINLINE EXT CONTRACTS
515 PURCHASED WATER
516 WATER REPLENISHMENT CHARGE
517 ADVANCED PAYMENTS
518 NOTES DUE
519 INTEREST DUE ON NOTES
525 GENERAL PORTION OF ENDOW INT
540 HOUSING REHAB LOANS
545 BLDG FACADE IMPROVEMENTS
550 BOYS & GIRLS CLUB LAS PIEDRAS
551 CASP‐FOOD PANTRY
552 INTERFACE‐FAMILY SERVICES
553 NUTRITION
555 POSSIBILIDADES YOUTH CENTER
556 COMM HUMAN CONCERNS‐GRANT/LOAN
559 COMM HUMAN CONCERNS ‐ LEGAL
561 BLANCHARD LIBRARY ADA UPGRADE
563 BOYS & GIRLS CLUB IMPROV 05/06
564 EL CONCILIO DEL CONDADO DE VTA
565 CITY'S IMPACT POWER SOURCE
567 COALITION END FAMILY VIOLENCE
568 MICRO LOAN PROGRAM
569 BRAIN INJURY CENTER
570 TURNING POINT FOUNDATION
606 ACQUISITION‐LAND IMPROVEMENT
610 EQUIPMENT‐NEW
620 BUILDINGS‐NEW
630 IMPROV‐OTHER THAN BLDGS‐NEW
650 BUILDINGS‐REHAB
660 IMPROV OTHER THAN BLDGS‐REHAB
673 PENSION EXP‐GASB 75
674 PENSION EXP‐GASB 68
675 DEPRECIATION EXPENSE
676 UNAMORTIZED CHARGE‐BOND
677 WRITE OFFS/UNCOLLECTIBLES
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Chart of Accounts – Expense Object 2023
No. Description
678 PRIOR YEAR ADJ EXPENDITURES
679 LOSS ON SALE‐CAPITAL ASSETS
700 TRANSFERS
701 TRANSFER TO GENERAL RESERVE
702 TRANSFER TO HARDING PARK
703 TRANSFER TO MOBILE HOME RENT
707 TRANSFER COSTS TO SEWER
720 CONTINGENCY
750 TRANSFER COSTS TO REFUSE
751 TRANSFER COSTS TO WW RECLAM
753 TRANSFER TO LTF/TDA
754 TRANSFER COSTS TO GAS TAX
755 OVERHEAD DUE GENERAL FUND
756 TRANSFER
762 TRANSFER TO SP HEALTHCARE AUTH
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To: Honorable Mayor and Members of the City Council
From: Monica Castillo, Interim City Attorney
Subject: THIRD AMENDMENT TO THE CITY MANAGER EMPLOYMENT
AGREEMENT
Date: June 21, 2023
Agenda Item: 12.G
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Third Amendment to the City Manager Employment Agreement with Dan Singer.
2. Direct the Interim City Attorney to prepare a side letter agreement, or similar mechanism, to apply a cost-of-living adjustment ("COLA") to Mr. Singer's base salary in parity with the COLA City grants to the Executive Management bargaining unit, if any.
Presented by: Monica Castillo, Interim City Attorney
BACKGROUND:
On December 4, 2019, the City entered into an employment agreement with Dan Singer for the provision of City Manager services (the "Original Agreement"). The Original Agreement was amended on November 4, 2020, to extend the term through June 30, 2024, and to synchronize future performance evaluations with the City's fiscal year (the "First Amendment").
On July 7, 2021, the City again amended the Original Agreement to increase Mr. Singer's salary by two steps, with the second step of $202,883.20 going into effect July 31, 2022 (the "Second Amendment") . The Original Agreement as amended by the First Amendment and Second Amendment are referred to hereafter as the "Agreement." The City Council held closed sessions for Mr. Singer's annual performance evaluation in 2022. No direction was given to amend the Agreement at that time.
Section 17 of the Agreement requires the Council to, at minimum, review Mr. Singer's performance on or about July 1, 2020, and each year thereafter. As part of that evaluation, under Section 5.B., Council must also review Mr. Singer's base salary and consider whether it may be increased in its sole discretion.
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Council held a closed session on April 5 to kick off Mr. Singer's performance evaluation, with subsequent closed sessions held May 10, May 31, and June 8. During the June 8 closed session, the City Council concluded Mr. Singer's annual review, unanimously expressing its desire to continue working with Mr. Singer.
ANALYSIS:
On June 8, 2023, City Council discussed in closed session Mr. Singer's performance over the prior year. After discussion concluded, the Council directed the Interim City Attorney to bring forward a Third Amendment to the Agreement (Attachment A) with the following changes:
1. Extend the employment term through June 30, 2027 (currently ending June 30, 2024).
2. Instead of a salary increase, increase the City's percentage contribution into Mr. Singer's 457 (retirement) plan from 3% to 4%.
3. Modify Mr. Singer's cafeteria benefits to match those awarded to the Executive Management bargaining unit for the next two fiscal years (FY 23/24 and 24/25), with benefits for Fiscal Year 25/26 to be determined at the time of the City Manager's 2026 annual review.
4. Incorporate the limitations to the City Manager's removal, codified in Santa Paula Municipal Code Section 3.10(E), prohibiting removal during or within a 120-day period following (i) a municipal general election when a new member of City Council is elected or (i) the appointment of a new member.
Council is currently in negotiations with the City's bargaining units. Those negotiations will determine employment terms that will apply for the next two fiscal years. During the June 8th closed session, Council directed the Interim City Attorney to prepare a side letter agreement that would adjust Mr. Singer's base salary according to the same cost-of-living adjustment ("COLA") for the next two fiscal years, if any, awarded to the Executive Management bargaining unit. This side letter agreement, or similar mechanism to effectuate the COLA, will be prepared after labor negotiations conclude.
It should be noted that a side letter agreement is utilized to amend a Memorandum of Understanding (MOU) previously entered into with a bargaining unit. The City Manager position is a unique position and is not part of the Executive Management bargaining unit; City Manager terms of employment are governed by a contract approved by City Council and independent of any agreement with the Executive Management group. Furthermore, the Executive Management group's terms of employment are dictated, in part, by a resolution adopted by Council after each cycle of labor negotiations.
Therefore, it is recommended that, instead of a side letter agreement, Council direct the Interim City Attorney to amend the Third Amendment to include language that would entitle the City Manager to the same COLA awarded to the Executive Management bargaining unit, if any, after negotiations have concluded. A proposed alternative Third Amendment with this language will be provided at the time of Council's consideration of this item.
STRATEGIC PLAN:
The City Manager annual review process and approval of the proposed Third Amendment to the City Manager Agreement promotes Goal G (Operational Excellence) of the 2021-2023 Strategic Plan: "Provide excellent service to the community in a cost-effective manner with an 1259
engaged workforce with a focus on continuous improvement and outstanding customer service."
FISCAL IMPACTS:
Approval of the Third Amendment will increase City's percentage contribution into Mr. Singer's retirement plan to 4% and impact the City's budget. In addition, approval of the yet-to-bedetermined cost-of-living adjustment will have a fiscal impact on the City's budget. The latter's specific impact will not be known until labor negotiations with the Executive Management bargaining unit concludes.
OPTIONS:
In addition to the recommended action, Council may:
1. Provide additional direction to staff relative to the Third Amendment, side letter agreement, or both; or
2. Take no action. Doing so, however, would allow Mr. Singer's employment agreement to expire June 30, 2024 and would require Council to act before that date to extend the agreement.
ATTACHMENTS:
ATTACHMENT A - Third Amendment to Singer Employment Agreement 1260
65283.00004\41376047.2
THIRD AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT THIS THIRD AMENDMENT to the City Manager Employment Agreement (“Third Amendment”) is made and entered June 21, 2023, by and between the CITY OF SANTA PAULA, a general law city and municipal corporation (“City”), and DANIEL SINGER, an individual (“Employee”).
SECTION 1: Recitals. This amendment to the agreement is made with reference to the following facts:
A. On December 4, 2019, the City and Employee entered into that certain City Manager Employment Agreement (“Original Agreement”) providing for the performance of City Manager services to the City.
B. On November 4, 2020, the Original Agreement was amended to extend the term through June 30, 2024, and to synchronize Employee’s annual performance evaluation to correspond to the City’s fiscal year (“First Amendment”).
C. On July 7, 2021, the City and Employee entered into that certain Second Amendment to the City Manager Employment Agreement (“Second Amendment”) to increase the Employee’s salary by two steps, with the second step of $202,883.20 going into effect July 31, 2022. The Original Agreement as amended by the First Amendment and Second Amendment is referred to hereafter as the “Agreement.” D. The parties now desire by this Third Amendment to amend the Agreement by extending its term to June 30, 2027, increasing City’s percent contribution into Employee’s 457 plan from 3% to 4%, modifying Employee’s cafeteria benefits to be the same as those awarded to the Executive Management bargaining unit for the next two fiscal years, and incorporating limitations to the City Manager’s removal codified in the Santa Paula Municipal Code § 31.10(E).
E. This Third Amendment is authorized pursuant to Section 21.F. of the Agreement.
SECTION 2: Amendment.
1. Section 2 of the Agreement, entitled “Term”, is amended to read as follows:
“2. Term. This Agreement commences on December 9, 2019 and shall continue to June 30, 2027, unless terminated by either party as provided in Section 3 herein.”
2. Section 7 of the Agreement, entitled “Deferred Compensation”, is amended to read as follows:
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“7. Deferred Compensation. Effective the first full pay period following July 1, 2023, Employee will be eligible to contribute to the 401(a) or 457 plans offered by the City. The City will contribute 4% of the Employee’s base salary into Employee’s 401(a) or 457 plan each year.”
3. Subsection B, entitled “Medical Insurance”, of Section 12 of the Agreement, is amended to read as follows:
“B. Medical Insurance. For the first year of employment, City will provide Employee $978.11 to be applied towards a cafeteria plan for purchase of medical, dental, and vision insurance at Employee’s election. This sum will be increased annually by the amount of the increase in premium cost, if any, awarded to the Executive Management bargaining unit. Notwithstanding the foregoing, effective the first full period in December 2023, City will provide Employee $1350.00 towards a cafeteria plan, and effective the first full pay period in December 2024 that amount will increase to $1450.00. The Employee may exercise the rights in any cafeteria plan provisions set forth in an Executive Management bargaining unit agreement or a governing City Council resolution, as applicable, then in effect. For the year of employment coinciding with Fiscal Year 2026/2027, the amount of City’s contribution to Employee’s cafeteria plan will be determined at the time of Employee’s annual evaluation in 2026.”
4. A new Subsection F, entitled “Limitation on Removal”, is added to Section 3 of the Agreement to read as follows:
“F. Limitation on Removal. Notwithstanding any contrary provision in this Agreement, Employee shall not be removed from office, other than for misconduct in office, during or within a period of 120 days next succeeding any general municipal election held in the city at which election a member of the City Council is elected or when a new Council member is appointed; the purpose of this provision is to allow any newly elected or appointed member of the City Council to observe the actions and ability of Employee in the performance of the powers and duties of his/her office. After the expiration of said 120 day period aforementioned, the provisions of this section as to the removal of Employee shall apply and be effective.”
5. The effective date of this Third Amendment shall be July 1, 2023.
6. This Third Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together shall constitute one instrument executed on the same date.
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7. Except as modified by this Third Amendment, all other terms and conditions of the Agreement will remain in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Third Amendment on the day and year first hereinabove written.
CITY OF SANTA PAULA, DANIEL SINGER,
a general law city. an individual.
_____________________________ _____________________________ Andy Sobel, Daniel Singer
Mayor
ATTEST:
_____________________________
Julie Latshaw,
City Clerk
APPROVED AS TO FORM:
_____________________________
Monica Castillo,
Interim City Attorney
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