City of Santa Paula
City Council
MAYOR ANDY SOBEL
VICE MAYOR LESLIE CORNEJO
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER PEDRO A. CHAVEZ
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, JUNE 21, 2023
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, INTERIM CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting
BRINGING ITEMS BEFORE THE CITY COUNCIL
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
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1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. CLOSED SESSION REPORT
6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
7. PRESENTATIONS
7.A JULY PARKS AND RECREATION MONTH PROCLAMATION
7.B POLICE DEPARTMENT QUARTERLY REPORT
RECOMMENDATION:
Staff Recommends that the City Council:
(1) Receive and file Police Department Quarterly Report, covering the period February 1, 2023, through April 30, 2023.
8. CITY COUNCIL REPORTS
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
REGULAR MATTERS - COUNCIL CHAMBERS
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9. CITY MANAGER REPORTS
10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
10.A MAY 2023 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for May 2023, starting check number 334089 and ending check number 334309.
2. Review and accept the "Certification of Salaries" for the pay period ending dates May 5th, 2023 through May 19th, 2023.
10.B ALCOHOL ENFORCEMENT AGREEMENT FOR PROJECT 23-CUP-01, FULL MOON THAI INC. (DBA: DEE THAI CUSISINE) LOCATED AT 592 W.
MAIN STREET (TYPE 41: ON-SALE BEER & WINE - EATING PLACE) RECOMMENDATION:
Staff recommends that the City Council:
Approve the Enforcement Agreement for Project No. 23-CUP-01, Full Moon Thai Inc. (dba: Dee Thai Cuisine) at 592 W. Main Street.
10.C AMERICAN RESCUE PLAN ACT (ARPA) BUDGET ALLOCATIONS RECOMMENDATION:
Staff recommends City Council:
1. Adopt Resolution No. 7467 establishing partial funding obligations associated with the City’s disbursement of American Rescue Plan Act (ARPA) funds.
10.D PROFESSIONAL SERVICES AGREEMENT WITH HUNT DESIGN FOR A
CITYWIDE WAYFINDING PROJECT
RECOMMENDATION:
Staff recommends that the City Council:
Authorize the City Manager to execute a Professional Services Agreement with Hunt Design to design a wayfinding signage package for the City of Santa Paula in an amount not to exceed $60,000; in a form approved by the City Attorney.
4 City of Santa Paula - City Council - City Council Regular Meeting
10.E AUTHORIZATION TO SUBMIT A TRANSPORTATION CAPITAL
APPLICATION TO THE UNITED STATES DEPARTMENT OF
TRANSPORTATION (USDOT) FOR THE SAFE STREETS AND ROADS
FOR ALL (SS4A) GRANT PROGRAM
RECOMMENDATION:
Staff recommends City Council:
1. Adopt Resolution No. 7465 authorizing the City of Santa Paula's participation in the USDOT Safe Streets and Roads for All (SS4A) program.
10.F REQUEST FOR QUALIFICATIONS FOR CITYWIDE STREET
MAINTENANCE SERVICES
RECOMMENDATION:
Staff recommends that the City Council authorize Staff to publish a Request for Qualifications for Citywide Street Maintenance Services.
10.G REQUEST FOR QUALIFICATIONS FOR CITYWIDE TRAFFIC SIGNAL
MAINTENANCE SERVICES
RECOMMENDATION:
Staff recommends that the City Council authorize Staff to publish a Request for Qualifications for Citywide Traffic Signal Maintenance Services.
10.H REQUEST FOR QUALIFICATIONS FOR CITYWIDE UTILITY REPAIR AND
MAINTENANCE SERVICES
RECOMMENDATION:
Staff recommends that the City Council authorize Staff to publish a Request for Qualifications for Citywide Utility Repair and Maintenance Services substantially in the form attached to this report as Exhibit A.
10.I REQUEST FOR QUALIFICATIONS FOR WATER SYSTEM SUPERVISORY
CONTROL AND DATA ACQUISITION (SCADA) MAINTENANCE
SERVICES
RECOMMENDATION:
Staff recommends that the City Council authorize Staff to publish a Request for Qualifications for Water System Supervisory Control & Data Acquisition (SCADA) Maintenance Services substantially in the form attached to this report as Exhibit A.
10.J REQUEST FOR QUALIFICATIONS FOR WASTEWATER SYSTEM
SUPERVISORY CONTROL & DATA ACQUISITION (SCADA)
MAINTENANCE SERVICES
5 City of Santa Paula - City Council - City Council Regular Meeting RECOMMENDATION:
Staff recommends that the City Council authorize Staff to publish a Request for Qualifications for Wastewater System Supervisory Control & Data Acquisition (SCADA) Maintenance Services.
10.K FIRST AMENDED AND RESTATED COOPERATIVE AGREEMENT FOR
VALLEY EXPRESS TRANSIT SERVICE AGREEMENT
RECOMMENDATION:
Staff recommends that the City Council approve and authorize the City Manager to execute the First Amended and Restated Cooperative Agreement for Valley Express Transit Service.
10.L WATER RECYCLING FACILITY POLYMER SUPPLY AGREEMENT
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to execute a 3-year contract with Polydyne Inc. for the supply and delivery of polymer for the Santa Paula Water Recycling Facility.
10.M SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
WITH MERCHANT MCINTYRE AND ASSOCIATES FOR LEGISLATIVE
ADVOCACY SERVICES
RECOMMENDATION:
Staff recommends City Council:
1. Authorize the City Manager to execute a second amendment to the professional services agreement with Merchant McIntyre and Associates (MMA) for federal legislative advocacy services, extending the term through the end of fiscal year 2023/2024, from September 16, 2022 through June 30, 2024, and increasing the not-to-exceed amount to $96,000 + New Contract Amount.
10.N ON-CALL PROFESSIONAL CONSULTING SERVICES - QUALIFIED
CONSULTANTS LIST
RECOMMENDATION:
Staff recommends that the City Council approve the shortlist of prequalified firms to provide on-call professional consulting services for a variety of public work functions.
10.O AMENDMENTS TO VENTURA REGIONAL SANITATION DISTRICT
OPERATION AND MAINTENANCE CONTRACTS
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute Amendment No. 2 to VRSD Contract No. 21-004, Agreement for Wastewater Facility Operation, Management, and Maintenance Between City of Santa Paula and Ventura Regional Sanitation District (VRSD) contingent on VRSD Board 6 City of Santa Paula - City Council - City Council Regular Meeting approval.
2. Authorize the City Manager to execute Amendment No. 3 to VRSD Contract No. 19-005, Wastewater Collection System and Stormwater Sewer System Maintenance Agreement By and Between the City of Santa Paula and Ventura Regional Sanitation District (VRSD) contingent on VRSD Board approval.
10.P THIRD AMENDMENT TO UNION OIL BUILDING LEASE
RECOMMENDATION:
1. Authorize the City Manager to execute the Third Amendment to the Lease with Union Oil Company of California (Union Oil) contingent on the approval of Union Oil.
Presented by: Monica Castillo, Interim City Attorney
10.Q SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
WITH TRIPEPI SMITH AND ASSOCIATES FOR MEDIA RELATIONS AND
PUBLIC INFORMATION SERVICES
RECOMMENDATION:
Staff recommends City Council:
1. Authorize the City Manager to execute a second amendment to the professional services agreement with Tripepi Smith and Associates (TSA) for media relations and public information services, extending the term from July 1, 2023 to June 30, 2024, and increasing the total not-to-exceed amount to $100,000.
10.R UNION OIL BUILDING PROPERTY SUBLEASE WITH VENTURA COUNTY
FIRE PROTECTION DISTRICT
RECOMMENDATION:
1. Authorize the City Manager to execute the proposed sublease with the Ventura County Fire Protection District contingent on the approval of Union Oil Company of California.
Presented by: Monica Castillo, Interim City Attorney
10.S MEMORANDUM OF UNDERSTANDING WITH SEIU, LOCAL 721
RECOMMENDATION:
(1) Approve Resolution No. 7460, approving the Memorandum of Understanding between the City of Santa Paula and the Service Employees International Union (SEIU) Local 721 for the period of July 1, 2023 through June 30, 2025.
10.T
2023-2025 MEMORANDUM OF UNDERSTANDING WITH THE
SUPERVISORY & PROFESSIONAL ASSOCIATION
RECOMMENDATION:
(1) Approve Resolution No. 7462, approving the Memorandum of 7 City of Santa Paula - City Council - City Council Regular Meeting Understanding between the City of Santa Paula and the Supervisory & Professional Association for the period of July 1, 2023 through June 30, 2025.
10.U
MEMORANDUM OF UNDERSTANDING WITH THE MID-MANAGEMENT
ASSOCIATION
RECOMMENDATION:
(1) Approve Resolution No. 7461, approving the Memorandum of Understanding between the City of Santa Paula and the Mid-Management Association for the period of July 1, 2023 through June 30, 2025.
10.V RESOLUTION NO. 7463 APPROVING EMPLOYMENT TERMS FOR
EXECUTIVE MANAGEMENT TEAM
RECOMMENDATION:
Adopt Resolution No.7463 approving employment terms for Unrepresented Employees, Executive Management, for the period of July 1, 2023 through June 30, 2025.
10.W APPROVAL OF EMPLOYMENT BENEFITS FOR UNREPRESENTED:
CONFIDENTIAL EMPLOYEES AND ADOTPION OF RESOLUTION NO.
7464 FOR THE TERM OF JULY 1, 2023 THROUGH JUNE 30, 2025 RECOMMENDATION:
It is recommended that the City Council:
(1) Adopt Resolution No.7464, approving employment terms for Unrepresented: Confidential Employees, for the period of July 1, 2023 through June 30, 2025
11. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Public comments
Close public hearing
Discussion and action
11.A
INTRODUCTION OF ORDINANCE NO. 1328 AMENDING CHAPTER 16.44
OF THE SANTA PAULA MUNICIPAL CODE TO RESTRICT THE USE OF
BARBED WIRE AND RAZOR-EDGED FENCES
RECOMMENDATION:
Staff recommends the City Council:
1. Open the public hearing;
2. Receive testimonial and documentary evidence from the public, if any; 8 City of Santa Paula - City Council - City Council Regular Meeting
3. Close the public hearing; and
4. Introduce and waive first reading of proposed Ordinance No. 1328, entitled, "An Ordinance of the Santa Paula City Council Amending Chapter 16.21 of the Santa Paula Municipal Code to Include Restrictions on the Use of Barbed Wire and Razor-Edged Fences".
Presented by: Economic Community Development Director, James Mason
12. ACTION ITEMS
12.A COUNTY 150TH ANNIVERSARY SPONSORSHIP REQUEST
RECOMMENDATION:
Staff recommends City Council:
1. Consider a request to sponsor up to $25,000 of in-kind service costs for City services for the County of Ventura 150th Anniversary Celebration.
Presented by: Jonathan Royas, Management Analyst
12.B RESOLUTION APPROVING DIVERSITY EQUITY AND INCLUSION REPORT
RECOMMENDATION:
1. Adopt Resolution No.7470 approving the Diversity, Equity and Inclusion (DEI) Report, as developed by staff, and directing the Equity and Social Justice ad hoc committee to continue advising Council on the implementation of the DEI Report.
Presented by: Miguel Perez, Management Fellow
12.C CONSIDERATION OF AN AUTOMATED LICENSE PLATE READER (ALPR) POLICY AND THE WAIVER OF FORMAL BIDDING
REQUIREMENTS ALLOWING PURCHASE OF FLOCK SAFETY ALPR
CAMERAS FUNDED BY SLESA CAL-COPS FUNDS.
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the addition of Policy 434 - Automated License Plate Readers (ALPRs) to the Santa Paula Police Department Policy Manual;
2. Waive formal bidding requirements to award Flock Group, Inc. a contract for ALPR equipment and services by finding its bid, though not the lowest, is required and desirable for the reasons given in the staff report; and
3. Authorize the City Manager to execute an agreement with Flock Group Inc., in the amount of $58,850 for the purchase of ALPR equipment and services.
Presented by: Don Aguilar, Interim Chief of Police
12.D AFFORDABLE HOUSING TRUST FUND OVERSIGHT COMMITTEE AND
OPERATIONAL GUIDELINES
9 City of Santa Paula - City Council - City Council Regular Meeting RECOMMENDATION:
It is recommended that City Council:
Adopt Resolution No. 7466 to establish the Affordable Housing Trust Fund Oversight Committee and adopt Operational Guidelines; and Take such additional, related action that may be desirable Presented by: James Mason, Community & Economic Development Director
12.E APPROVAL OF THE SANTA PAULA CITY COUNCIL 2-YEAR STRATEGIC PLAN FOR 2023-2025
RECOMMENDATION:
Staff recommends City Council:
1. Receive a presentation from staff with an overview and status report of the 2021-2023 Strategic Plan and the proposed 2023-2025 Strategic Plan; and
2. Adopt Resolution No. 7468, establishing the City of Santa Paula Council 2- Year Strategic Plan for 2023-2025.
Presented by: Jonathan Royas, Management Analyst
12.F BUDGET ADOPTION: FISCAL YEARS 2023/24 & 2024/25
RECOMMENDATION:
Adopt Resolution 7471 to Approve the FY 2023/24 and FY 2024/25 Final Operating Budget for the City of Santa Paula and Adopting the FY 2023/24 and FY 2024/25 Capital Improvement Budget.
Presented by: Finance Director Christy Ramirez
12.G THIRD AMENDMENT TO THE CITY MANAGER EMPLOYMENT
AGREEMENT
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Third Amendment to the City Manager Employment Agreement with Dan Singer.
2. Direct the Interim City Attorney to prepare a side letter agreement, or similar mechanism, to apply a cost-of-living adjustment ("COLA") to Mr.
Singer's base salary in parity with the COLA City grants to the Executive Management bargaining unit, if any.
Presented by: Monica Castillo, Interim City Attorney
13. ITEMS FOR FUTURE AGENDAS
14. ADJOURNMENT
10 City of Santa Paula - City Council - City Council Regular Meeting State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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