CITY OF SANTA PAULA
City Council Regular Meeting
June 21, 2023,
6:30
PM
MINUTES
REGULAR MATTERS - COUNCIL CHAMBERS
1)
CALL TO ORDER
Vice Mayor Cornejo called the meeting to order at 6:30 p.m. 2)
INVOCATION
Deacon Al Guilin provided the Invocation.
3)
FLAG SALUTE
Councilmember Crosswhite led the flag salute.
4)
ROLL CALL
Members Present: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, and Pedro A Chavez Members Absent: Andy Sobel
5)
CLOSED SESSION REPORT
Interim City Attorney Monica Castillo reported there was no reportable actions taken on the following:
CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE §54957.6 - City Representatives: Chief Labor Negotiator Irma Rodriguez Moisa, City Manager Dan Singer, Finance Director Christy Ramirez, and Human Resources Manager Lorena Alvarez; Employee Organizations: Community Services Officer Association; Mid-Management Association; Professional & Supervisory Association; Service Employee International Union, Local 721 (SEIU); Santa Paula Police Officers Association (SPPOA); and Unrepresented Employees: Executive Management; Confidential employees; Part-time employees.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Schladetzky v. City of Santa Paula, et al., Ventura County Superior Court Case No. 56-2022-00563854-CU-OE-VTA CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) - Garces v. Rivera, et al., U.S. District Court for the Central District of California, Case No. 2:21-cv-06730 CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM Consideration of a liability claim pursuant to Government Code § 54956.95(a) - Claimant: Joseph Garces (via a letter received January 6, 2023, from Edward M. Lyman III, Esq., of The Cochran Firm California), Agency Claimed Against: the City of Santa Paula 6)
PUBLIC COMMENT
Richard Rudman was called to speak announcing upcoming events.
Mary Ann Krause was called to speak with concerns of the financial difficulties for funds for the homeless shelter and would like to see two years of funds allocated to Spririt. 7)
PRESENTATIONS
7.A)
JULY PARKS AND RECREATION MONTH PROCLAMATION
Vice Mayor Cornejo presented the July Parks and Recreation Month Proclamation to Vanessa Olmos, Parks and Recreation Commission Chair, on behalf of the Parks and Recreation Commission.
7.B)
POLICE DEPARTMENT QUARTERLY REPORT
Interim Police Chief Don Aguilar presented the Police Department Quarterly Report. 8)
CITY COUNCIL REPORTS
Councilmember Juarez:
Attended Chamber Mixer; and Pride Event at the Ag Museum.
Councilmember Crosswhite:
Attended Harvest Development Agreement Ad hoc; All Children Thrive youth program is ending soon; Pre-apprenticeship program; and Southern California Association of Governments.
Councilmember Chavez:
Attended the Joint Power Insurance Agency Newly Elected Officials Academy; Economic Development Collaborative - Ventura County; met with Lyzette Cornejo about the Youth Art Banners; speaker at the County of Ventura Pride Flag Raising Ceremony; One Stop Shop at El Buen Pastor United Methodist Church; congratulations to the 2023 Graduates; announced the upcoming Festival of Books; Santa Paula Little League closed its 2023 season; and acknowledged Patricia Magana and Ulalia Martrinez graduated from Women's Economic Venture Empredimiento Program.
Vice Mayor Cornejo:
Attended Harvest Development Agreement Ad hoc; Property Business Improvement District; and Harding Park Advisory. 9)
CITY MANAGER REPORTS
City Manager Dan Singer:
Attended several budget meetings; announced the kickoff to the 150th year celebration, where the Mayor hopes other Councilmembers will be present to help represent Santa Paula; FEMA is limiting disaster reimbursements to only the storms in January, not March; met with local young resident Edela Megana and talked on many city issues. 10)
CONSENT CALENDAR
10.A)
MAY 2023 WARRANTS AND CERTIFICATIONS
10.B)
ALCOHOL ENFORCEMENT AGREEMENT FOR PROJECT 23-CUP-01, FULL MOON THAI INC. (DBA: DEE THAI CUSISINE) LOCATED AT 592 W. MAIN STREET (TYPE 41: ON-SALE BEER & WINE - EATING PLACE)
10.C)
AMERICAN RESCUE PLAN ACT (ARPA) BUDGET ALLOCATIONS
This item was pulled for questions and separate vote.
Parks and Recreation Director Gregory Barnes presented information on a Pre-apprenticeship Training and possibility of starting the program in Santa Paula.
Motion: Approve as amended Resolution No. 7467 establishing partial funding obligations associated with the City’s disbursement of American Rescue Plan Act (ARPA) funds, with amendments to strike Santa Paula Police Department remodel in the amount of $100,000, and correct Section 6 to read Section 5.
Moved by Jenny Crosswhite, seconded by Pedro A Chavez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
10.D)
PROFESSIONAL SERVICES AGREEMENT WITH HUNT DESIGN FOR A CITYWIDE WAYFINDING PROJECT Motion: Approve the City Manager to execute a Professional Services Agreement with Hunt Design to design a wayfinding signage package for the City of Santa Paula in an amount not to exceed $60,000; in a form approved by the City Attorney.
Moved by Pedro A Chavez, seconded by Jenny Crosswhite
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
10.E)
AUTHORIZATION TO SUBMIT A TRANSPORTATION CAPITAL APPLICATION TO THE UNITED STATES DEPARTMENT OF TRANSPORTATION (USDOT) FOR THE SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT PROGRAM
10.F)
REQUEST FOR QUALIFICATIONS FOR CITYWIDE STREET MAINTENANCE SERVICES
10.G)
REQUEST FOR QUALIFICATIONS FOR CITYWIDE TRAFFIC SIGNAL MAINTENANCE SERVICES
10.H)
REQUEST FOR QUALIFICATIONS FOR CITYWIDE UTILITY REPAIR AND MAINTENANCE SERVICES
10.I)
REQUEST FOR QUALIFICATIONS FOR WATER SYSTEM SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) MAINTENANCE SERVICES
10.J)
REQUEST FOR QUALIFICATIONS FOR WASTEWATER SYSTEM SUPERVISORY CONTROL & DATA ACQUISITION (SCADA) MAINTENANCE SERVICES
10.K)
FIRST AMENDED AND RESTATED COOPERATIVE AGREEMENT FOR VALLEY EXPRESS TRANSIT SERVICE AGREEMENT
10.L)
WATER RECYCLING FACILITY POLYMER SUPPLY AGREEMENT
10.M)
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH MERCHANT MCINTYRE AND ASSOCIATES FOR LEGISLATIVE ADVOCACY SERVICES
10.N)
ON-CALL PROFESSIONAL CONSULTING SERVICES - QUALIFIED CONSULTANTS LIST
10.O)
AMENDMENTS TO VENTURA REGIONAL SANITATION DISTRICT OPERATION AND MAINTENANCE CONTRACTS Public Works Director Clete Saunier provided a redline copy of Amendment No. 2 to Ventura Regional Sanitation District Operation and Maintenace Contract, explaining changes.
10.P)
THIRD AMENDMENT TO UNION OIL BUILDING LEASE
Councilmember Juarez recused himself from this item, leaving the Dias during discussions. Interim City Attorney Monica Castillo provided a redline copy of the Third Amendment to Union Oil Building Lease, explaining changes.
10.Q)
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH TRIPEPI SMITH AND ASSOCIATES FOR MEDIA RELATIONS AND PUBLIC INFORMATION SERVICES
10.R)
UNION OIL BUILDING PROPERTY SUBLEASE WITH VENTURA COUNTY FIRE PROTECTION DISTRICT Councilmember Juarez recused himself from this item, leaving the Dias during discussions. Interim City Attorney Monica Castillo provided a redline copy of the Union Oil Building Property Sublease with Ventura County Fire Protection District, explaining changes.
10.S)
MEMORANDUM OF UNDERSTANDING WITH SEIU, LOCAL 721
10.T)
2023-2025 MEMORANDUM OF UNDERSTANDING WITH THE SUPERVISORY & PROFESSIONAL ASSOCIATION Councilmember Crosswhite requested typographical errors fixed.
10.U)
MEMORANDUM OF UNDERSTANDING WITH THE MID-MANAGEMENT ASSOCIATION
10.V)
RESOLUTION NO. 7463 APPROVING EMPLOYMENT TERMS FOR EXECUTIVE MANAGEMENT TEAM
10.W)
APPROVAL OF EMPLOYMENT BENEFITS FOR UNREPRESENTED: CONFIDENTIAL EMPLOYEES AND ADOTPION OF RESOLUTION NO. 7464 FOR THE TERM OF JULY 1, 2023 THROUGH JUNE 30, 2025 Councilmember Chavez requested items 10.C. and 10.D. pulled for separate discussion and vote.
Motion: Approve Consent Calendar items 10.A, 10.B, and 10.E through 10.W, with Councilmember Juarez recusing himself from items 10.P and 10.R.
Moved by Jenny Crosswhite, seconded by Pedro A Chavez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez 11)
PUBLIC HEARING
11.A)
INTRODUCTION OF ORDINANCE NO. 1328 AMENDING CHAPTER 16.44 OF THE SANTA PAULA MUNICIPAL CODE TO RESTRICT THE USE OF BARBED WIRE AND RAZOR-EDGED FENCES Vice Mayor Cornejo opened the public hearing. With no public comments, the public hearing was closed.
Motion: Approve Introducing and waive first reading of proposed Ordinance No. 1328, entitled, "An Ordinance of the Santa Paula City Council Amending Chapter 16.21 of the Santa Paula Municipal Code to Include Restrictions on the Use of Barbed Wire and Razor-Edged Fences".
Moved by Pedro A Chavez, seconded by Carlos Juarez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez 12)
ACTION ITEMS
12.A)
COUNTY 150TH ANNIVERSARY SPONSORSHIP REQUEST
This item was presented by Jonathan Royas, Management Analyst.
Elena Brokaw, Executive Director of the Museum of Ventura County, provided a presentation on the County 150th Anniversary of Ventura County, announcing the activities, holding the music fest Jubilee, and asking for support.
Motion: Approve request to sponsor up to $25,000 of in-kind service costs for City services for the County of Ventura 150th Anniversary Celebration.
Moved by Pedro A Chavez, seconded by Carlos Juarez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
12.B)
RESOLUTION APPROVING DIVERSITY EQUITY AND INCLUSION REPORT This item was presented by Miguel Perez, Management Fellow.
Motion: Approve as amended Resolution No.7470, with amended language provided, and direct staff to advise Council on the implementation of the resolution, approving the Diversity, Equity and Inclusion (DEI) Report.
Moved by Jenny Crosswhite, seconded by Pedro A Chavez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
12.C)
CONSIDERATION OF AN AUTOMATED LICENSE PLATE READER (ALPR) POLICY AND THE WAIVER OF FORMAL BIDDING REQUIREMENTS ALLOWING PURCHASE OF FLOCK SAFETY ALPR CAMERAS FUNDED BY SLESA CAL-COPS FUNDS.
This item was presented by Don Aguilar, Interim Chief of Police.
Motion: Approve as amended Authorize the addition of Policy 434 - Automated License Plate Readers (ALPRs) to the Santa Paula Police Department Policy Manual; Waive formal bidding requirements to award Flock Group, Inc. a contract for ALPR equipment and services by finding its bid, though not the lowest, is required and desirable for the reasons given in the staff report; and Authorize the City Manager to execute an agreement with Flock Group Inc., in the amount of $58,850 for the purchase of ALPR equipment and services. This motion includes amending "Police Chief or their designee" in Section 434.5 and 434.8 and any other place in the policy showing Commander.
Moved by Carlos Juarez, seconded by Pedro A Chavez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
12.D)
AFFORDABLE HOUSING TRUST FUND OVERSIGHT COMMITTEE AND OPERATIONAL GUIDELINES This item was presented by James Mason, Community & Economic Development Director.
Mary Ann Krause was called to speak asking that whoever is considered for appointment to this committee, they need to have the basic understanding of the need of affordable housing in the community.
Motion: Approve as amended Adopt Resolution No. 7466 to establish the Affordable Housing Trust Fund Oversight Committee and adopt Operational Guidelines with the following edits:
1) Section 2. Composition and Qualifications - (C.) It is preferred that Committee Members are composed of members who demonstrate a need for affordable housing with the following make-up: three at large, one resident of an affordable housing development, and one from within, or outside, the city with experience in affordable housing development; 2) Section 4. Term of Membership - Three members will serve a 3-year term; and two members will serve a 2-year term; all members will serve a 2-year term thereafter; and 3) Section 5. Committee Procedures - (3) The Committee shall meet at such times as deemed appropriate by staff in order to fulfill the duties of the Committee.
Moved by Jenny Crosswhite, seconded by Pedro A Chavez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
12.E)
APPROVAL OF THE SANTA PAULA CITY COUNCIL 2-YEAR STRATEGIC PLAN FOR 2023-2025 This item was presented by Jonathan Royas, Management Analyst.
Motion: Approve as amended Adopt Resolution No. 7468, establishing the City of Santa Paula Council 2-Year Strategic Plan for 2023-2025 with updated language.
Moved by Jenny Crosswhite, seconded by Pedro A Chavez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
12.F)
BUDGET ADOPTION: FISCAL YEARS 2023/24 & 2024/25
This item was presented by Finance Director Christy Ramirez.
Motion: Approve as amended Adopt Resolution 7471 to Approve the FY 2023/24 and FY 2024/25 Final Operating Budget for the City of Santa Paula and Adopting the FY 2023/24 and FY 2024/25 Capital Improvement Budget, with highlighted amendments on staff slide and addition of the fire district to the narrative.
Moved by Jenny Crosswhite, seconded by Pedro A Chavez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
12.G)
THIRD AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT Motion: Approve continuing meeting after 10:30 p.m.
Moved by Carlos Juarez, seconded by Pedro A Chavez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez This item was presented by Interim City Attorney Monica Castillo, explainging the process of amending the City Manager Employment Agreement.
Motion: Approve as amended Third Amendment to the City Manager Employment Agreement with Dan Singer.
Moved by Pedro A Chavez, seconded by Jenny Crosswhite
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez 13)
ITEMS FOR FUTURE AGENDAS
Forecast was not included due to the next meeting is in August. 14)
ADJOURNMENT
Vice Mayor Cornejo adjourned the meeting at 10:45 a.m.
ATTEST:
Julie Latshaw, City Clerk