City of Santa Paula
City Council
MAYOR ANDY SOBEL
VICE MAYOR LESLIE CORNEJO
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER PEDRO A. CHAVEZ
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, SEPTEMBER 6, 2023
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, INTERIM CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting
BRINGING ITEMS BEFORE THE CITY COUNCIL
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
2 City of Santa Paula - City Council - City Council Regular Meeting
1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. CLOSED SESSION REPORT
6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
7. PRESENTATIONS
7.A PROCLAMATION - JESSE GRAHAM - PERFORMING ARTS
7.B PROCLAMATION - CHILDHOOD CANCER AWARENESS MONTH
7.C PARKS & RECREATION DEPARTMENT ACTIVITY REPORT
RECOMMENDATION:
Staff recommends that the City Council:
1. Receive and file the Parks & Recreation Department's Activity Report for the period of April 1, 2023, to July 31, 2023.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
REGULAR MATTERS - COUNCIL CHAMBERS
3 City of Santa Paula - City Council - City Council Regular Meeting Presented by: Gregory Barnes, Parks & Recreation Director
8. CITY COUNCIL REPORTS
9. CITY MANAGER REPORTS
10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
10.A AMENDMENT NO. 4 TO VRSD CONTRACT NO. 19-005 REGARDING
CORPORATION STREET SINKHOLE REPAIR PROJECT
RECOMMENDATION:
Staff recommends that the City Council:
Authorize the City Manager to execute Amendment No. 4 to VRSD Contract No. 19-005, Wastewater Collection System and Stormwater Sewer System Maintenance Agreement By and Between the City of Santa Paula and Ventura Regional Sanitation District (VRSD).
10.B APPROVAL OF OFFICE OF TRAFFIC SAFETY (OTS) GRANT
AGREEMENTS, BUDGET APPROPRIATIONS, AND PURCHASE OF A
RADAR MESSAGE SIGN WITH TRAILER AND ACCESSORIES
RECOMMENDATION:
Staff recommends City Council:
1. Approve grant agreements PT23072 for FY2022/23 and PT24190 for FY2023/24 between the City of Santa Paula and the State of California - Office of Traffic Safety (OTS); and
2. Approve a budget allocation of $77,000.00 for grant PT23072 for FY2022/23 and $65,000 for grant PT24190 for FY2023/24, respectively, in new revenue and matching expenditures from the State of California - Office of Traffic Safety (OTS) Fund 314, as noted in the Fiscal Impact section of the staff report; and
3. Authorize the City Manager to purchase (1) New SpeedAlert 24 Radar Message Sign (RMS) System with ATS-5 Trailer and accessories, in the amount of $18,842.10 plus tax from All Traffic Solutions Inc.
10.C AGREEMENT WITH THE SANTA PAULA CHAMBER OF COMMERCE RECOMMENDATION:
Staff recommends City Council:
4 City of Santa Paula - City Council - City Council Regular Meeting
1. Authorize the City Manager to enter into a professional services agreement with the Chamber of Commerce for FY2023 - FY2024.
10.D NOTICE OF COMPLETION FOR THE BOYS & GIRLS CLUB RESTROOM
REMODEL PROJECT
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by EJS Construction Inc.
2. Authorize staff to file the Notice of Completion with the County Recorder.
10.E AGREEMENT WITH THE LEW EDWARDS GROUP
RECOMMENDATION:
Staff recommends City Council:
1. Authorize the City Manager to enter into a professional services agreement with the Lew Edwards Group ("LEG") in an amount not to exceed $165,000.00, to provide planning, communication and engagement services consistent with objectives identified within Council's two-year Strategic Plan in a form approved by the City Attorney.
10.F ON-CALL AGREEMENTS FOR PROFESSIONAL CONSULTING SERVICES RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a three-year professional services agreement with each shortlisted, prequalified firm to provide oncall professional consulting services for FY 2023-2026, namely (1) Bureau Veritas; (2) Encompass Consultant Group (ECG), Inc.; (3) LSY Enterprise, Inc; and (4) Willdan Engineering.
2. Authorize the City Manager or his designee to issue professional consulting services task orders in an amount not to exceed the adopted fiscal year budget or in the annual aggregate of $250,000 per consultant, whichever is less.
10.G RESPONSE TO GRAND JURY REPORT ENTITLED WATER
AVAILABILITY FOR WILDFIRES IN VENTURA COUNTY
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the response letter to the Ventura County Grand Jury and authorize the Mayor to sign the letter.
10.H APPROVAL OF AMENDMENT NO. 2 TO MAINTENANCE SERVICES AGREEMENT WITH NATURAL GREEN LANDSCAPE, INC. FOR CITY
WIDE LANDSCAPE SERVICES
RECOMMENDATION:
5 City of Santa Paula - City Council - City Council Regular Meeting Staff Recommends City Council:
1. In the abundance of caution, waive competitive bidding for the expanded scope of work and price increase in proposed Amendment No. 2 to a Maintenance Services Agreement with Natural Green Landscape, Inc. for citywide landscaping services, based on findings in the staff report.
2. Authorize the City Manager to execute Amendment No. 2.
10.I 2023-2025 MEMORANDUM OF UNDERSTANDING WITH THE SANTA
PAULA POLICE OFFICERS ASSOCIATION (SPPOA)
RECOMMENDATION:
Approve Resolution No. 7478, approving the Memorandum of Understanding between the City of Santa Paula and the Santa Paula Police Officer's Association (SPPOA) for the period of September 9, 2023 through June 30, 2025
10.J PURCHASE OF PROPERTY ROOM DRY AIR EVIDENCE STORAGE
EQUIPMENT
RECOMMENDATION:
1. Waive the requirement that Air Science be the lowest responsible bidder based on a finding that purchasing the dry air evidence cabinet and accessories from Air Science is "necessary or desirable" for reasons described in staff's report.
2. Approve the purchase of the dry air evidence cabinet from Air Science.
3. Authorize the City Manager or his designee to execute the Air Science purchase agreement.
10.K SPIRIT OF SANTA PAULA HARVARD SHELTER OPERATING
AGREEMENT
RECOMMENDATION:
It is recommended that City Council:
1. Authorize the City Manager to sign an agreement, in substantially the form submitted, with the Spirit of Santa Paula for the operations of the Spirit of Santa Paula Harvard Shelter at 1498 East Harvard Boulevard in alignment with the requirement of the joint funding agreement between the City of Fillmore, Ventura County, and the City of Santa Paula.
10.L CITY ATTORNEY CONTRACT SERVICES
RECOMMENDATION:
Authorize the City Manager to enter into a Legal Services Agreement with Best Best & Krieger, LLP for ongoing attorney services.
11. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
6 City of Santa Paula - City Council - City Council Regular Meeting Staff presentation
Public comments
Close public hearing
Discussion and action
11.A
ORDINANCE AMENDING THE DEVELOPMENT CODE TO DEFINE AND
REGULATE SMALL-SCALE ALCOHOL PRODUCTION FACILITIES
RECOMMENDATION:
Staff recommends that the City Council:
1. Conduct a public hearing to consider adopting proposed Ordinance No. 1331.
2. Introduce and waive first reading of Ordinance No. 1331 entitled, "An Ordinance of the City of Santa Paula Amending the Development Code to Define and Regulate Small-Scale Alcohol Production Facilities by Amending Sections 16.05.200 and 16.15.020, and Adding a New Section 16.58.015."
3. Direct the City Clerk to publish a summary of the proposed Ordinance five (5) days before the meeting it is to be adopted and 15 days thereafter.
Presented by: James Mason, Community & Economic Development Director
11.B INTRODUCTION OF ORDINANCE NO. 1330 AMENDING CHAPTER 151
FLOOD DAMAGE PREVENTION
RECOMMENDATION:
Staff recommends that the City Council:
1. Open the public hearing.
2. Waive first reading, read by title only, and introduce Ordinance No. 1330, entitled "An Ordinance of the City Council of the City of Santa Paula, Amending Sections 151.05, 151.06, 151.07, 151.12, 15.20, 151.23, 151.24, 151.25, 151.35, 151.36, 151.47 and 151.48, of the Santa Paula Municipal Code Regarding Flood Damage Prevention." Presented by:
Clete J. Saunier, Public Works Director
Bob Woodward, City Engineer
12. ACTION ITEMS
12.A APPOINTMENTS TO COMMISSIONS AND COMMITTEES
RECOMMENDATION:
Staff Recommends that the City Council:
1. Appoint applicants to various Commissions and Committees. 7 City of Santa Paula - City Council - City Council Regular Meeting Presented by: Julie Latshaw, City Clerk
12.B APPROVAL OF A YOUTH APPRENTICESHIP READINESS
ACCELERATOR (YARA) PROGRAM
RECOMMENDATION:
Staff recommends City Council:
1. Authorize the City Manager to execute all agreements related to the Youth Apprenticeship Readiness Accelerator (YARA) Program in a form approved by the City Attorney; and
2. Adopt Resolution No. 7479 establishing partial funding obligations associated with the City’s disbursement of American Rescue Plan Act (ARPA) funds allocating $100,000 of funding for the YARA program.
Presented by: Greg Barnes, Parks and Recreation Director
12.C FINANCING AGREEMENT FOR ADVANCED WATER TREATMENT
FACILITY
RECOMMENDATION:
Staff recommends that the City Council, sitting as the City Council of the City and the Board of Directors of the Santa Paula Utility Authority:
1. Adopt Resolution No. 7474 authorizing each of the Executive Director and Chair and their written designees to execute and deliver the Financing Agreement in the name of and on behalf of the Utility Authority for the final development and construction of the Advanced Water Treatment Facility.
Presented by:
Clete J. Saunier, Public Works Director
Eileen Shields, MKN & Associates
12.D UPDATE ON PILOT PROGRAM FOR SPANISH LANGUAGE
INTERPRETATION AT PUBLIC MEETINGS
RECOMMENDATION:
Staff recommends City Council:
1. Receive an update on the pilot program for Spanish language Interpretation at public meetings; and
2. Provide staff direction on whether to extend services at public meetings for FY 2023/24.
Presented by: Miguel Perez, Community Development Technician
12.E CITY MANAGER DEPARTMENT ORGANIZATION
8 City of Santa Paula - City Council - City Council Regular Meeting RECOMMENDATION:
It is recommended the City Council:
Adopt Resolution 7480, removing the Assistant City Manager position from the adopted Position Control List and establishing a new Deputy City Manager job specification with a corresponding salary at Range 207 within the City’s adopted compensation schedule.
Presented by: Dan Singer, City Manager
13. ITEMS FOR FUTURE AGENDAS
13.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council Review Future Agenda Items.
Presented by: Dan Singer, City Manager
14. CLOSED SESSION
15. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
9 City of Santa Paula - City Council - City Council Regular Meeting