City of Santa Paula
City Council
MAYOR ANDY SOBEL
VICE MAYOR LESLIE CORNEJO
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER PEDRO A. CHAVEZ
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, OCTOBER 4, 2023
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, INTERIM CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting
BRINGING ITEMS BEFORE THE CITY COUNCIL
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
2 City of Santa Paula - City Council - City Council Regular Meeting
1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
6. PRESENTATIONS
6.A POLICE STATION REMODEL AND SECURITY FENCE UPDATE
6.B POLICE DEPARTMENT QUARTERLY REPORT
RECOMMENDATION:
(1) Receive and file Police Department Quarterly Report, covering the period May 1,
2023, through July 31, 2023.
7. CITY COUNCIL REPORTS
8. CITY MANAGER REPORTS
9. CONSENT CALENDAR
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
REGULAR MATTERS - COUNCIL CHAMBERS
3 City of Santa Paula - City Council - City Council Regular Meeting Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
9.A APPROVAL OF MINUTES
City Council Special Minutes for July 19, 2023
City Council Special Minutes for August 2, 2023
City Council Regular Minutes for August 2, 2023
City Council Special Minutes for August 9, 2023
City Council Special Minutes for August 16, 2023
City Council Regular Minutes for August 16, 2023
9.B ON-CALL AGREEMENTS FOR PROFESSIONAL CONSULTING SERVICES RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a three-year professional services agreement with each shortlisted, prequalified firm to provide oncall professional consulting services for FY 2023-2026, namely (1) Phoenix Civil Engineering; (2) Psomas; (3) TJKM Transportation; (4) Filippin Engineering; (5) General Technologies and Solutions; (6) Minagar & Associates; and (7) m6 Consulting, Inc.
2. Authorize the City Manager or his designee to issue professional consulting services task orders in an amount not to exceed the adopted fiscal year budget or in the annual aggregate of $250,000 per consultant, whichever is less.
9.C APPROVAL OF THE MEMORANDUM OF UNDERSTANDING WITH THE
COMMUNITY SERVICES OFFICER (CSO) ASSOCIATION
RECOMMENDATION:
Approve Resolution No. 7482, approving the Memorandum of Understanding between the City of Santa Paula and the Community Services Officer (CSO) Association for the period of October 4, 2023 through June 30, 2025
9.D STREET DIVISION VEHICLE PURCHASE
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to purchase one (1) new service truck for the Public Works Department, Streets Division, at the estimated price of $123,926.69, inclusive of a 15% contingency.
9.E SANTA PAULA WATER RECYCLING FACILITY AND WASTE
COLLECTION SYSTEM ON-CALL AND EMERGENCY SCADA
MAINTENANCE SERVICES AGREEMENT
RECOMMENDATION:
4 City of Santa Paula - City Council - City Council Regular Meeting Staff recommends that the City Council:
1. Authorize the City Manager to execute a three- year contract (July 1, 2023 to June 30, 2026) with Northern Digital, Inc. (NDI) to provide OnCall and Emergency SCADA Maintenance Services for the Santa Paula Water Recycling Facility and Waste Collection System in a form approved by the City Attorney not to exceed $50,000 per fiscal year.
9.F SECOND READING AND ADOPTION OF ORDINANCE NO. 1331
AMENDING THE DEVELOPMENT CODE TO DEFINE AND REGULATE
SMALL-SCALE ALCOHOL PRODUCTION FACILITIES
RECOMMENDATION:
Staff recommends that the City Council:
Conduct the second reading of and adopt Ordinance No. 1331, entitled, "An Ordinance of the City of Santa Paula Amending the Development Code to Define and Regulate Small-Scale Alcohol Production Facilities by Amending Sections 16.05.200 and 16.15.020, and Adding a New Section 16.58.015."
9.G SECOND READING AND ADOPTION OF ORDINANCE NO. 1330
UPDATING CHAPTER 151 FLOOD DAMAGE PREVENTION OF THE
SANTA PAULA MUNICIPAL CODE
RECOMMENDATION:
Staff recommends that the City Council:
1. Conduct the second reading of and adopt Ordinance No. 1330, updating and amending Chapter 151 Flood Damage Prevention of the Santa Paula Municipal Code.
9.H REQUEST AND AUTHORIZATION FOR PERSONNEL TO ATTEND THE 2024 CHANDLER, ARIZONA LAW ENFORCEMENT EXPLORER
TACTICAL COMPETITION
RECOMMENDATION:
Staff recommends City Council:
1. Authorize Santa Paula Police Department personnel, acting as chaperones to 14 Explorers, to travel to and attend the 2024 Law Enforcement Explorer Tactical Competition in Chandler, Arizona.
9.I AUTHORIZATION OF OUT OF STATE TRAVEL
RECOMMENDATION:
Council is asked to authorize travel to conferences out of state for both the Interim Chief of Police and the City Manager, per the adopted Travel Policy.
10. ACTION ITEMS
10.A CITY STREET NAMES RECOMMENDATIONS
RECOMMENDATION:
1. Discuss and provide feedback to staff regarding the amended list of 5 City of Santa Paula - City Council - City Council Regular Meeting suggested street names attached to Resolution No. 7483.
2. Adopt Resolution No. 7483 with any modifications to the amended list of suggested street names.
Presented by: James Mason, Community & Economic Development Director
10.B UPDATED MANUAL OF PROCEDURAL GUIDELINES FOR THE
CONDUCT OF CITY COUNCIL AND CONSTITUENT BODY/COMMISSION
MEETINGS FOR THE CITY OF SANTA PAULA
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7484 approving the "Manual of Procedural Guidelines for the Conduct of City Council and Constituent Body/Commission Meetings for the City of Santa Paula”
Presented by: Monica Castillo, Interim City Attorney
11. ITEMS FOR FUTURE AGENDAS
11.A FUTURE AGENDA ITEMS
12. CLOSED SESSION
12.A PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957. Title: Interim City Attorney
13. CLOSED SESSION REPORT
14. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
6 City of Santa Paula - City Council - City Council Regular Meeting