City of Santa Paula
City Council
MAYOR ANDY SOBEL
VICE MAYOR LESLIE CORNEJO
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER PEDRO A. CHAVEZ
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, NOVEMBER 15, 2023
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting
BRINGING ITEMS BEFORE THE CITY COUNCIL
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
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1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. CLOSED SESSION REPORT
6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
7. PRESENTATIONS
7.A PROCLAMATION - SANTA PAULA ROTARY 100 YEAR CENTENIAL
7.B PROCLAMATION - NATIONAL FAMILY CAREGIVER'S MONTH
7.C PRESENTATION - ALL CHILDREN THRIVE (ACT)
7.D ATHENS ANNUAL RECYCLING AWARDS
7.E CITY MANAGER'S DEPARTMENT REPORT - JULY 2023 - OCTOBER 2023 RECOMMENDATION:
Staff recommends that the City Council:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
REGULAR MATTERS - COUNCIL CHAMBERS
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1. Receive and file the Department Report for City Manager’s Department for July - October 2023.
Presented by: Dan Singer, City Manager
8. CITY COUNCIL REPORTS
9. CITY MANAGER REPORTS
10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
10.A APPROVAL OF MINUTES
RECOMMENDATION:
Staff recommends Council approve the following minutes:
City Council Special Minutes for October 18, 2023
City Council Regular Minutes for October 18, 2023
10.B OCTOBER 2023 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for October 2023, starting check number 335385 and ending check number 335664.
2. Review and accept the "Certification of Salaries" for the pay period ending dates October 6th, 2023 through October 20th, 2023.
10.C FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH
CITYGATE ASSOCIATES LLC FOR AN ORGANIZATIONAL EFFICIENCY
ASSESSMENT OF DEVELOPMENT SERVICES PROCESS
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute Amendment No. 1 to a Professional Services Agreement with Citygate Associates, LLC for development process assessment services, increasing the not to exceed contract amount from $77,785 to $79,495.
2. Approve a budget allocation for $1,710 from the General Plan Maintenance Fund (800-5-3001-215).
10.D ON-CALL AGREEMENT FOR CITYWIDE UTILITY REPAIR AND
CONSTRUCTION SERVICES WITH SAM HILL & SONS
RECOMMENDATION:
4 City of Santa Paula - City Council - City Council Regular Meeting Staff recommends that the City Council:
1. Authorize the City Manager to execute a three-year on-call service agreement with Sam Hill & Sons, Inc. for Citywide Utility Repair and Construction Services in a form approved by the City Attorney.
2. Authorize the City Manager or his designee to issue Citywide Utility Repair and Construction Services work orders under the on-call services agreement on a time and material basis in an amount not to exceed the adopted fiscal year budget or in the annual aggregate of $250,000, whichever is less.
10.E SB 1383 GRANT APPLICATION
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution 7492 authorizing the City Manager to submit applications and support documents on behalf of the City of Santa Paula for all eligible CalRecycle grants and programs.
11. ACTION ITEMS
11.A WASTEWATER COLLECTION SYSTEM CHLORIDE SOURCE
EVALUATION
RECOMMENDATION:
Staff recommends that the City Council:
1. Receive and file the Wastewater Collection System Chloride Source Evaluation; and
2. Authorize staff to proceed with one of the three options addressed in this report:
a. Option 1: Pause the AWTF bid process and continue the Chloride Study;
b. Option 2: Conduct the AWTF bid process as currently designed and stop the Chloride Study; or
c. Option 3: Pause the AWTF bid process while concurrently conducting a Design Refinement Study and the Chloride Study.
Presented by:
Eileen Shields, PE, MKN & Associates
Clete J. Saunier, Public Works Director
11.B EXPENDITURE PLAN FOR THE FY 23/24 SUPPLEMENTAL LAW
ENFORCEMENT SERVICES ACCOUNT
RECOMMENDATION:
Staff recommends that the City Council approve the recommended Expenditure Plan appropriating the Supplemental Law Enforcement Services Account (SLESA) funds for the FY 2023-2024 allocation and authorize the City Manager to execute any documents necessary to accept the funding. 5 City of Santa Paula - City Council - City Council Regular Meeting
11.C CONSIDERATION OF VARIOUS EMPLOYEE-BASED INCENTIVES RECOMMENDATION:
Authorize staff to establish various employee based incentives and return with an adopting resolution for said incentives.
Presented by: City Manager Dan Singer
11.D AMENDED CITY COUNCIL INVOCATION POLICY
RECOMMENDATION:
Staff recommends that the City Council:
Adopt Resolution No. 7493 adopting an Amended City Council Invocation Policy.
Presented by: Monica Castillo, City Attorney
12. ITEMS FOR FUTURE AGENDAS
12.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council review future agenda items.
13. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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