City of Santa Paula
City Council
MAYOR ANDY SOBEL
VICE MAYOR LESLIE CORNEJO
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER PEDRO A. CHAVEZ
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, DECEMBER 6, 2023
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting
BRINGING ITEMS BEFORE THE CITY COUNCIL
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
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1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
6. PRESENTATIONS
6.A VISITOR FROM THE NORTH POLE
6.B SANTA PAULA SOCIAL SERVICES COALITION
6.C SOUTHERN CALIFORNIA EDISON PRESENTATION
6.D VENTURA COUNTY FIRE DEPARTMENT REPORT
7. CITY COUNCIL REPORTS
8. CITY MANAGER REPORTS
9. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
REGULAR MATTERS - COUNCIL CHAMBERS
3 City of Santa Paula - City Council - City Council Regular Meeting the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
9.A APPROVAL OF MINUTES
RECOMMENDATION:
Staff recommends Council approve the following minutes:
City Council Special Minutes for November 1, 2023
City Council Regular Minutes for November 1, 2023
City Council Special Minutes for November 8, 2023
City Council Special Minutes for November 15, 2023
City Council Regular Meeting for November 15, 2023
9.B Mariposa Landscapes, Inc. Amendment No. 2
RECOMMENDATION:
Staff Recommends City Council:
Authorize the City Manager to execute Amendment No. 2 with Mariposa Landscapes, Inc. to continue to provide landscape services at George Harding Park.
9.C AUTHORIZATION TO ADVERTISE FOR BIDS FOR POLICE STATION REMODEL PROJECT PHASE 1
RECOMMENDATION:
Staff recommends that the City Council:
Authorize staff to advertise for bids for the Police Station Remodel Project Phase I, per the attached Bid Packet.
9.D ENGEO PROFESSIONAL SERVICES AGREEMENT
RECOMMENDATION:
Staff recommends that the City Council convene as the GHAD Board to:
1. Authorize the Chair to execute a One-Year Professional Services Agreement with ENGEO Incorporated to provide GHAD Manager services for the Santa Paula GHAD in a form approved by the City Attorney, in the amount of $39,419 for Fiscal Year 2023-2024 based on the City's approved two-year budget
9.E ON-CALL WATER SYSTEM SUPERVISORY CONTROL & DATA
ACQUISITION (SCADA) MAINTENANCE SERVICES AGREEMENTS
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute two (2), three-year on-call services agreements with Cannon Corporation and ProUsys Inc. for the City’s Public Works Department (Water Division) Water Distribution System Supervisory Control & Data Acquisition (SCADA) Maintenance 4 City of Santa Paula - City Council - City Council Regular Meeting Services, each in a form approved by the City Attorney.
2. Authorize the City Manager or his designee to issue SCADA maintenance services work orders on a time and material basis in an amount not to exceed the adopted fiscal year budget or in the annual aggregate of $250,000 per contractor, whichever is less.
9.F WATER RECYCLING FACILITY (WRF) BLOWER REPLACEMENT
PROJECT
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve budget adjustments and allocations as recommended by staff for the WRF Blower Replacement Project.
9.G STORM DRAIN REPLACEMENT PROJECT (VIEW DRIVE TO VIRGINIA
TERRACE)
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve budget adjustments and allocations as recommended by staff for the Storm Drain Replacement (View Drive to Virginia Terrace) Project.
9.H DISASTER RECOVERY AND EMERGENCY FUNDING REIMBURSEMENT UPDATE
RECOMMENDATION:
Staff recommends that the City Council:
1. Receive and file the Disaster Recovery and Emergency Funding Reimbursement Update.
9.I PROFESSIONAL SERVICES AGREEMENT AMENDMENT FOR
WASTEWATER COLLECTION SYSTEM CHLORIDE SOURCE
IDENTIFICATION STUDY
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute the First Amendment to the Professional Services Agreement with Ventura Regional Sanitation District for the next phase of the Wastewater Chloride Source Identification Study in a form approved by the City Attorney, contingent upon approval by VRSD Board of Directors.
9.J APPROVAL OF EMPLOYEE INCENTIVE PROGRAMS
RECOMMENDATION:
Adopt Resolution No. 7494 establishing various employee based incentives. 5 City of Santa Paula - City Council - City Council Regular Meeting
10. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Public comments
Close public hearing
Discussion and action
10.A SANTA PAULA WEST BUSINESS PARK SPECIFIC PLAN AMENDMENT
AND ENVIRONMENTAL IMPACT REPORT ADDENDUM
RECOMMENDATION:
Staff recommends the City Council:
1. Open the public hearing.
2. Receive testimonial and documentary evidence.
3. Close the public hearing.
4. Adopt Resolution No. 7495 approving the Addendum to the Santa Paula West Business Park Specific Plan Environmental Impact Report.
5. Introduce and waive first reading of Ordinance No.1332 entitled, "An Ordinance Approving the Santa Paula West Business Park Specific Plan Amendment".
11. ORDER OF BUSINESS
11.A PROCEDURES FOR ELECTION OF MAYOR AND VICE MAYOR
RECOMMENDATION:
Review procedure for election of Mayor and Vice Mayor and direct City Clerk to begin the Mayor selection process.
Presented by: Julie Latshaw, City Clerk
11.B SELECTION PROCESS FOR MAYOR
11.C GAVEL PLAQUE TO OUTGOING MAYOR PRESENTED BY NEW MAYOR
11.D SELECTION PROCESS FOR VICE MAYOR
11.E ADOPTION OF 2024 COUNCIL MEETING CALENDAR
RECOMMENDATION:
Staff recommends that the City Council:
1. Review the proposed City Council Meeting calendar for 2024 and consider the cancellation or rescheduling of various regular meetings throughout the year.
2. Authorize the closure of City facilities between the Christmas and New Year's Holidays, December 24, 2024 through January 1, 2025.
Presented by: Dan Singer, City Manager
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12. ITEMS FOR FUTURE AGENDAS
12.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council review future agenda items.
13. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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