Santa Paula City Council
January 10, 2024

City of Santa Paula
City Council

MAYOR LESLIE CORNEJO
VICE MAYOR PEDRO A. CHAVEZ

COUNCILMEMBER JENNY CROSSWHITE

COUNCILMEMBER CARLOS JUAREZ

COUNCILMEMBER ANDY SOBEL

CITY COUNCIL REGULAR MEETING OF THE

SANTA PAULA CITY COUNCIL
WEDNESDAY, JANUARY 10, 2024
6:30 PM - City Council Regular Meeting

SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060

JULIE LATSHAW, CITY CLERK

DAN SINGER, CITY MANAGER

MONICA CASTILLO, CITY ATTORNEY
City of Santa Paula - City Council - City Council Regular Meeting 1

BRINGING ITEMS BEFORE THE CITY COUNCIL
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula.

HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.

1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.

2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.

HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.

Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.

PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.

Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.

City of Santa Paula - City Council - City Council Regular Meeting 2

1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.

2. INVOCATION

3. FLAG SALUTE

4. ROLL CALL

5. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.

6. PRESENTATIONS

6.A LAW ENFORCEMENT APPRECIATION DAY

6.B VENTURA COUNTY BROADBAND STRATEGIC PROJECT

PRESENTATION

6.C PUBLIC WORKS ACTIVITY REPORT FOR JULY-NOVEMBER 2023 RECOMMENDATION:

Staff recommends that the City Council:

1. Receive and file the Public Works Department Report for July - November 2023.

Presented by: Clete J. Saunier, Public Works Director
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.

REGULAR MATTERS - COUNCIL CHAMBERS
City of Santa Paula - City Council - City Council Regular Meeting 3

7. CITY COUNCIL REPORTS

8. CITY MANAGER REPORTS

9. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.

9.A APPROVAL OF MINUTES
RECOMMENDATION:

Staff recommends Council approve the following minutes:

City Council Regular Minutes for December 6, 2023
City Council Special Minutes for December 29, 2023

9.B CELLULAR ADVANCED METERING INFRASTRUCTURE AND WATER

METERS PURCHASE ORDER WITH BADGER METER AND
AUTOMATION, INC.

RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to sign a three-year purchase order with Badger Meter and Automation Inc. for Fiscal Years 2023-2024 through 2025-2026 with a one-year option to extend for Fiscal Year 2026-2027 for the purchase of new water meters and cellular advanced metering infrastructure (AMI) transmitters in an amount not to exceed $300,000 per fiscal year.

9.C SECOND READING AND ADOPTION OF ORDINANCE NO. 1332

APPROVING THE SANTA PAULA WEST BUSINESS PARK SPECIFIC

PLAN AMENDMENT
RECOMMENDATION:

Staff recommends that the City Council:

1. Conduct the second reading of and adopt Ordinance No. 1332, approving the Santa Paula West Business Park Specific Plan Amendment.

10. ACTION ITEMS

10.A APPOINTMENT TO PARKS & RECREATION COMMISSION YOUTH MEMBER
RECOMMENDATION:

Staff Recommends that the City Council:

1. Appoint applicant as Parks & Recreation Commission Youth Member.

City of Santa Paula - City Council - City Council Regular Meeting 4 Presented by: Julie Latshaw, City Clerk

10.B DOWNTOWN FACADE IMPROVEMENT PILOT PROGRAM
RECOMMENDATION:

Approve Resolution No.7496 authorizing the City Manager to expend $50,000 from the city's allocation of American Rescue Plan Act (ARPA) funds to provide matching grants to owners of commercial property and/or businesses located within the Downtown Property Business Improvement District to perform façade improvements or other qualified improvements.

10.C CONSIDERATION OF A RESIDENT ACADEMY PROGRAM
RECOMMENDATION:

Staff recommends the City Council:

1. Discuss and provide staff direction regarding the creation of a resident academy program.

Presented by: Jonathan Royas, Management Analyst
Mirka Vargas, Management Fellow

10.D APPOINTMENTS TO THE MAYOR'S STANDING AND AD HOC

COMMITTEES
RECOMMENDATION:

Staff recommends that the City Council:
a) Consider appointments to the Mayor's Standing and Ad Hoc Committees and review appointments to Regional and State boards, committees and commissions. The Mayor may ratify appointments to these committees.

Presented by: Dan Singer, City Manager

11. ITEMS FOR FUTURE AGENDAS

11.A FUTURE AGENDA ITEMS
RECOMMENDATION:

Staff recommends City Council review future agenda items.

12. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.

On_________________ at______________Signed:_________________________ City of Santa Paula - City Council - City Council Regular Meeting 5 Julie Latshaw
City Clerk
City of Santa Paula - City Council - City Council Regular Meeting 6

CITY OF SANTA PAULA

MEMORANDUM
To: Honorable Mayor and Members of the City Council
From: Clete J. Saunier, Public Works Director
Subject: PUBLIC WORKS DEPARTMENT ACTIVITY REPORT
JULY – NOVEMBER 2023
Date: January 10, 2024
RECOMMENDATION:

Staff recommends that the City Council:

1. Receive and file the Public Works Department Report for July - November 2023.

Presented by: Clete J. Saunier, Public Works Director
CAPITAL IMPROVEMENT PROGRAM (PROJECT ACTIVITY):

FY 2023 - 2024 Citywide Street Maintenance Program
The Street Maintenance Program is a critically integral component of the Pavement Management Program and consists of applying crack seals, rejuvenator seals, and microsurfacing to maintain and extend the service life of City streets.

The Harvard Boulevard project features street improvements that include a structural overlay of the existing section of Harvard between Peck Road and 10th Street, following the completion of extensive water and sewer replacement efforts that will significantly disrupt the existing roadway pavement. In addition to the structural overlay of the project area, improvements to sidewalks and curb ramps are proposed along the entire length of the Harvard Boulevard project area.

Due to the extensive and costly improvements necessary to complete the Harvard Boulevard project, it is anticipated that the paving portion of this project will constitute the majority of the citywide paving planned for FY 23/24, consistent with the City’s Pavement Management Program.

On November 1, 2023, the City Council approved an additional Measure T allocation of $325,498 for street repair and maintenance, and subsequently approved at their December 6, 2023 meeting a portion of this allocation ($75,000) to be utilized for pavement overlay of the sinkhole repair work at 6th Street and Virginia Terrace. The remaining $250,498 of Measure T funds is available for street maintenance and repair for FY 23/24. 7 Harvard Boulevard Street/Sewer/Water Improvement Project The project will improve 1.7 miles of Harvard Boulevard from Peck Road to 10th Street. The project scope includes street improvements for this section of Harvard Boulevard, which include 750,000 SF of pavement, curb ramp reconstruction, and replacement of 9,000 LF of 12” water main and 8,000 Lf of 24” sewer main. The project is currently under construction, with portions of project sewer main from the south end of Acacia to Harvard past Steckel complete and proceeding towards Palm Avenue. Portions of the project water system along Harvard between 4th and Mill are complete, with additional sections under construction.

Utility relocations for Gas Company and SCE are occurring as required for sewer construction, and oversize loads continue to be accommodated through the construction zones as need be. Street paving construction is anticipated to commence April 2024.

Construction progress updates and critical project notifications (e.g., road closures) are available at the City’s dedicated website: www.harvardblvdproject.com Crosstown Pipeline Project
The project scope will provide a large diameter pipeline to link the wellfield and completed west side reservoir to the main reservoir on 10th Street. The Water Enterprise Fund will fund the project estimated to cost $6.7M. The current alignment of portions of the pipeline were updated to facilitate a jack and bore style of pipeline installation along Santa Paula Street at State Route 150 (10th Street). This design update is complete and under review by City staff.

Peck Road Waterline Repair Project
The project will replace a damaged section of City water main located under a portion of the Peck Road Drain and adjacent to Ventura County railroad right of way. The project anticipates a jack-and-bore style of pipe installation to avoid damage to the box-culvert Drain facility, owned by Ventura County Watershed Protection District. The project is expected to commence construction in January 2024.

Mesa Tanks Replacement Project
Construction of the project to replace the two aging aboveground steel water tanks with two new water storage tanks is currently underway. Construction of the East Tank is nearing completion and is expected to be in service by January of 2024. Construction of the West Tank will commence in February 2024. The project will improve water system condition and reliability, and address State regulatory compliance.

Peck/Calpipe Road Extension Project
The project entails the extension of Peck Road south of its intersection with Corporation Street and the easterly extension of Calpipe Road from its intersection with Corporation Alley, to a knuckle where eastbound Calpipe transitions to northbound Peck. The purpose of the project is to improve access to industrial properties located west of Corporation Alley, as well as to the City’s Wastewater Reclamation Facility (WRF) and associated facilities.

Current access to these properties requires truck traffic to navigate the Corporation Street/Corporation Alley intersection, which has limited clearances for multi-axle vehicles, as well as Corporation Alley, which does not meet City commercial and industrial access width requirements. Todd Lane is a private street, which has insufficient horizontal and vertical clearances at undercrossing SR126 and does not serve as a formal secondary access to the industrial properties in the area south of SR126. The project will formalize 8 access, improve drainage system capacity in the area, and allow for the installation of additional potable water supply piping to improve water system capacity and resilience.

FEMA Floodplain Management Projects
A substantial portion of the City is influenced by flood hazard areas identified by the Federal Emergency Management Agency (FEMA). The areas of flood hazard are mapped on Flood Insurance Rate Map (FIRM) panels that are used by City and FEMA regulators and insurance companies to determine which properties in the City are required to purchase flood insurance. These FIRM panels are updated at intervals as new or updated flood information becomes available. Earlier in 2021, FEMA completed a County-wide flood restudy, which resulted in the release of updated flood maps. These preliminary maps presented significant changes to areas of flood hazard in multiple portions of the City, which would have resulted in 600 or more properties being added to the flood hazard boundary unless appealed by the City. City staff worked in tandem with Ventura County Watershed Protection District (County) staff to review the technical studies and mapping and filed an appeal with FEMA. FEMA reviewed the technical data provided, but the lack of an approved maintenance plan by County resulted in the sustaining of the original studies, with the understanding that applications for Letters of Map Revision (LOMRs) could be provided to address specific areas of concern. Updated FEMA flood maps are expected to become effective in April 2024, with the understanding of the following actions on the City’s part:

1. The City, working in conjunction with the East Area 1 development team, has prepared a LOMR for Santa Paula Creek to address revisions for this watercourse, which is currently under review by FEMA and nearing approval. The LOMR, once approved will clarify specific areas of flooding concern, particularly west of Santa Paula Creek, and will largely eliminate the A99 zone designations that currently require property owners to purchase flood insurance. The flood zone designation also adds cost and complexity to the development process, which can include homeowners seeking to make property improvements, including accessory dwelling units (ADUs), as well as commercial business owners planning to expand or redevelop their current properties.

2. The City plans to pursue an improved study for urban portions of the City influenced by Fagan and Adams Canyon and the Peck Road Drain and related overflow drainage and flooding, with associated re-mapping. This updated mapping would then be coordinated with FEMA representatives to address necessary corrections to outdated flood designations and provide relief to property owners where appropriate.

3. The City plans to update the current floodplain management and development process to communicate hazards and development requirements for projects located in currently established flood hazard areas. The City completed an update of the City’s Municipal Code and associated provisions that address floodplain development and associated regulation which was approved by City Council on October 4, 2023.

4. The City’s Public Works engineering staff plan to engage the State Department of Water Resources to review the requirements and process for joining the FEMA Community Rating System (CRS) program. This program recognizes communities who are actively involved in improving their floodplain management measures similar 9 to those noted above. The program, once implemented, provides discounted insurance premiums for required flood policies, reducing the financial burden associated with property ownership in flood prone portions of the City.

5. The City plans to update its Master Plan of Drainage to address current areas of drainage issues, flood hazards and associated facility improvement recommendations with cost estimates and priority recommendations. The prior Master Plan was last updated in 2008, and is outdated relative to areas of deficiency, cost estimates and changes in City corporate boundaries. Recommendations may include findings from the Fagan/Adams/Peck Road flood study to improve these facilities to mitigate current contributions to flood hazards due to inadequacies in these facilities. The RFP is expected to be released in the Spring of 2024. American Rescue Plan Act (ARPA) funding in the amount of $150,000 allocated by the City Council on July 7, 2021 may be used to support this effort.

Water Recycling Facility Advanced Water Treatment Facility Project The project scope includes design and procurement for an Advanced Water Treatment Facility (reverse osmosis process, “AWTF”) to manage the City’s effluent chloride levels.

The facility will be located northeast of and immediately adjacent to the WRF. The estimated total project cost is $20.34M (including design, construction, and construction contingency).

The City applied for a low-interest loan from Clean Water State Revolving Fund (CWSRF) through the State Water Board Division of Financial Assistance (DFA). City Council authorized execution of the financing agreement for the CWSRF loan for the project at the September 6 2023 City Council Meeting. Reimbursement requests, which will draw on the loan, will not be submitted until if and when the City Council approves the AWTF Project for bid. The draft Chloride Source Identification Study was presented to City Council in November 2023. City Council directed staff to move forward with the second phase of the Chloride Study, which involves additional sampling. Concurrently, the City is developing a Design Refinement Study for the AWTF, which will evaluate the design criteria against more recent water quality data and review the design for potential phasing and optimizations. The outcome of the AWTF Design Refinement Study and the second phase of the Chloride Study will determine the AWTF Project outcome.

City staff will present the Draft AWTF Refinement Study in April 2024. City staff continues to communicate status updates regarding the AWTF project, Chloride Study and permit compliance with the Los Angeles Regional Water Quality Control Board.

Water Recycling Facility Blower Repairs
The four aeration blowers, three MBR blowers, and three digester blowers, which are used to efficiently operate the WRF have been experiencing intermittent failures for over a year and a half. The blowers, originally installed during construction of the WRF in 2010 are reaching the end of their useful life. The City recently approved a new CIP project which will prioritize the replacement of all 10 blowers over several years. The blowers are necessary to operate the WRF and phased replacement will allow operation to continue while installing new reliable equipment. The phasing and preliminary design will take place during the 2023/2024 FY and construction will begin in the 2024/2025 FY. This project will span approximately 7 years to fully replace the existing ten blowers. 10 Water Recycling Facility Reaction Ammonia Analyzers Replacement The project will consist of adding ammonia analyzers to the three aerobic basins and modifying the control system to control the blower speed to produce a targeted, low ammonia concentration. Currently the process operates under manual control. This results in excess power consumption and excess greenhouse gas emissions, including ammonia into the atmosphere. VCAPCD staff has agreed this project will reduce pollutant and greenhouse gas emissions and has agreed to allow the City to offset its outstanding NOV settlement agreement costs with the equivalent in-kind costs for this project contingent upon its completion. The estimated project cost including engineering design and construction is approximately $140,000. Funding for this project was allocated at the March 1, 2023 City Council Meeting. Installation is underway by VRSD operations staff, and the City is in the process of securing a contract for SCADA integration. APCD has agreed to extend the completion deadline for this work to April 30, 2024.

Wastewater Master Plan
Last March, the City authorized MKN & Associates to proceed with preparation of an updated Wastewater Master Plan. The City’s last Wastewater Master Plan update was completed in 2012 and did not include an evaluation of the WRF to serve existing and ultimate influent flow capacity. MKN is currently preparing an update to the 2012 plan, which includes development of a hydraulic model and evaluation of the Water Reclamation Facility, including hydraulic capacity, treatment capacity, and condition assessment.

Project Schedule:

Draft Capital Improvement Plan January 2024
Draft Wastewater Master Plan February 2024
Final Wastewater Master Plan March 2024
11 DIVISION PERFORMANCE REPORTS:

Administration & Engineering Division:

Recruitment:

Andrew Sumanting was hired as an Administrative Analyst I working in the Public Works Administration and Engineering Division. His start date was December 4, 2023.

Three-Year Professional Service Agreement Activity:

Permitting Activity:

Staff reviewed, approved and inspected the following permit applications for various utilities, companies and contractors:

Utility Encroachment Permits
Issued Inspected
SCE: 31 12
SCG: 7 18
Frontier: 3 1
Charter: 1 1
Sidewalk Imp: 2 2
City Water: 4 4
Total: 48 38
Other Permits
Roll-off Bin: 7
Storage Bin: 2
Oversize Transportation: 35
Fire Flow Test: 13
Temp FH Water Meter 1
Vendor Name Project Description Contract Budget Previous Year Activity
FY 23/24 First
Quarter Activity Encumbrance Balance
Northern Digital On-Call and Emergency Scada Maintenece $ 50,000.00 $ - $ 4,717.50 $ 45,282.50 M6 On-Call Engineering Agreement $ 249,200.00 $ - $ 100,114.12 $ 149,085.88 Phoenix Civil Engineers, Inc. Peck Road Waterline Repair Project $ 56,030.00 $ 43,272.74 $ 1,575.00 $ 11,182.26 Encompass Consulting Group Surveying install rectangluar Rapid Flashing Beacons (3) on Main Street $ 80,398.00 $ 73,369.56 $ 426.25 $ 6,602.19 Encompass Consulting Group Surveying - Installing RRFB on Ojai Rd $ 86,997.00 $ 73,749.75 $ 6,729.55 $ 6,517.70 Phoenix Civil Engineers, Inc. Well #12 and Canyong Booster Design $ 27,530.00 $ 10,128.75 $ 7,087.50 $ 10,313.75 Larry Walker Associates, Inc. Wastewater Discharge Permit Compliance Services $ 66,000.00 $ - $ 23,717.50 $ 42,282.50 MKN Associates, Inc. Engineering Consultant Wastewater and CIP's $ 1,267,783.00 $ - $ 121,740.24 $ 1,146,042.76 GSI Water Solutions, Inc. FY 23-24 Groundwater Monitoring $ 170,446.00 $ - $ 82,477.09 $ 87,968.91 $ 2,054,384.00 $ 200,520.80 $ 348,584.75 $ 1,505,278.45 12 Water Division:

CATEGORY JUL AUG SEP OCT NOV
Total Potable Water Produced (MG) 129.8 124.82 113.46 113.26 102.80 Water Quality Samples 55 80 55 65 57
Main & Service Line, Meter Leak Repairs 9 17 11 11 7
Customer Service Requests Addressed 26 12 59 45 27
USA Dig-Alert Tickets 82 72 99 141 120
Meter Reads & Re-reads 8158/87 8158/39 8158/31 8158/52 8158/46 Meter Installations & Replacements 63 29 81 51 31
Lock-Offs 56 80 82 68 96
The construction of Tank 1 (Eastern Tank) of the Mesa Tanks Replacement Project has been completed and expected to be in service late January 2024. Mill St. to 4th St. of the Harvard Water Mainline Replacement Project including water service lines has been completed. A three-year water meter procurement contract is being presented for Council approval January 10, 2024 for the continued execution of the water meter replacement program. Canyon Booster and Well 12 rehabilitation projects have reached design completion.

The new Water System Operator career track went into effect July 3rd and a total of 11 full time employees made the transition from their respective Water Distribution or Water Treatment & Production Operator positions. Cross training has been in process since the implementation of the positions with a total of five Operators successfully trained and currently working as full capacity Water System Operators. • Albert Viramontes joined the Water Operations Team on December 4th as a Water System Operator I (WSO I).
• Brenden DeLaTorre (WSO I) received the SWRCB Grade II Water Distribution Certification.
• Alejandro Minero (WSO I) received the SWRCB Grade I Water Distribution Certification.
• Nick Lane (WSO IV) fulfilled prerequisites for the SWRCB Grade III Water Treatment examination with the examination date pending.

Wastewater Division:

The Water Recycling Facility (WRF) continues to run smoothly and systems are functioning normally. Ventura Regional Sanitation District (VRSD) took over contract operation of the WRF on April 17, 2021 and has provided improved operation of the WRF. VRSD has continued to perform routine maintenance and repairs to all facility systems. All regulatory 13 requirements are being met and all critical equipment alarms, facility alarms and emergency response systems have been continuously monitored.

Referencing the table below, the average composite chloride concentration in the treated effluent and surrounding groundwater monitoring wells has showed a slight increase over the last two quarters. Prior to this recent trend, the treated effluent remained below the Regional Board’s maximum allowable chloride concentration of 110 mg/L from August 2021 through September 2022. In November 2023, the draft Chloride Source Identification Study was presented to City Council based on results of monitoring performed within the wastewater collection system. At this time, staff has been directed to move forward with the second phase of the Chloride Study, including additional monitoring to further refine potential chloride sources in the collection system. See further discussion for the Water Recycling Facility Advanced Water Treatment Facility Project under the Capital Improvement Program section of this report.

Volumes and chloride concentrations for effluent and groundwater between July 2023 and November 2023 are summarized in the table below. As previously noted, although the recent trend is above the Regional Board limit of 110 mg/L, the WRF effluent chloride concentrations are still well below historical levels. This trend for the treated effluent has generally correlated with the trend for groundwater chlorides.

CATEGORY JUL AUG SEP OCT NOV
Total Raw Wastewater Received in Millions of
Gallons (MG)* 58.2 64.6 65.3 60.6 59.4
Total Treated Effluent Discharged to
Percolation Ponds (MG) 58.4 56.8 53.7 53.4 51.4
Total Reused Water Used Within Facility
Process (MG) 2.10 2.27 2.14 1.65 1.81
Total Biosolids Transported to Permitted
Disposal Facility (Tons) 227.2 321.6 288.5 223.8 219.7
Treated Effluent: Avg. Composite Chloride
Concentration (mg/L) 116 112.5 113.5 115 121.8
Groundwater Monitoring Wells: Average,
Composite Chloride Concentration (mg/L) 122 117 120 117 119 ∗ Due to hydrologic factors resulting from the design of the WRF influent headworks, the influent flow meter experiences more turbulence than the effluent flow meter. Effluent flow meter reading accuracy has been verified.

Fleet Division:

The Fleet Division conducted 239 inspection, repair and maintenance service orders addressing 100 on-road and off-road vehicles. Some vehicles were assigned more than one service order from July 1, 2023 through November 30, 2023.

DEPARTMENT VEHICLES SERVICED SERVICE ORDERS
Police 45 99
14 Public Works 38 99
Parks & Recreation 15 35
Community Development 2 6
Information Technology 0 0
TOTAL 100 239
The Fleet Division received two new Police Department Ford Utility Interceptor K-9 vehicles and one new Streets Department Ford cab and chassis truck. Scelzi Enterprises is currently outfitting the latter vehicle with a custom utility bed.

The Fleet Division added a new full time technician. Sergio Guerrero brings over 35 years of automotive and equipment experience to the department.

Annual 2023 CARB emission tests (smog) have been completed for all vehicles.

Streets Division:

CATEGORY JULY AUG SEPT OCT NOV TOTAL
Street Sweeping Mileage 200 231 255 384 486 1556
Potholes Repaired (Tons) 236/13 191/11 116/8 57/8 63/9 663/49 Curb Painting (LF) 105 75 65 178 25 287
Banners Setup 2 1 3 95 83 184
Permitted Event Setup 2 2 2 2 1 9
Camps / Dumpsites Removed 9 9 4 7 4 33
Hazmat Call Outs 0 0 0 1 0 1
Carcass Removal 2 0 1 1 0 1
Stormwater Systems Cleaned 4 2 4 1 4 15
Traffic Sign Installations 24 5 4 6 5 44
Sidewalks Repaired (LF) 6 3 16 3 2 33
USA’s: Sewer & Signals 103 119 82 142 120 566
Solid Waste Division:

Athens continues to provide solid waste collection and hauling services in accordance with their new franchise agreement. From July 2023 to October 2023, Athens collected 6,163 tons of solid waste and 3,554 tons of recycling and organics waste. Recycling and organics waste totals do not include third-party diversion tonnage.

From July 2023 through December 2023, Athens Services continued the implementation of the new Solid Waste Franchise Agreement. They continued to educate and inform customers on the new organic’s programs. Athens generated a Commercial outreach packet 15 for new and current customers. At these visits Athens distributes materials and resources to encourage participation in the organics program and increase diversion.

In Q4 of 2023, Athens distributed a residential newsletter with information on organic waste, new carts and holiday scheduling. Athens completed delivery of the new service carts with the following State mandated colors: Trash – Black, Recycle – Blue, Organics – Green.

Outreach
From July through November, Athens’ outreach efforts included visiting and completing the Waste Assessments for 595 accounts that included getting all businesses and multi-family homes compliant with AB341 and SB1383. Athens worked with numerous small business owners to help them increase their recycling and organics services in order to avoid contamination.

While visiting and speaking with property managers, Athens worked with the Housing Authority and townhouses on Ventura Street to increase their recycling collection to get more of their tenants to reduce, reuse, and recycle. Additionally, Athens was able to get all seven Santa Paula Unified School District schools to comply with SB1383 by getting them all the necessary recycling and organics equipment as well as helping them start the “Athens 6 Steps to a Zero Waste” school program.

These outreach efforts also included attending events that allowed Athens to interact with the community and educate the young students at the Santa Paula Boys and Girls Club.

The group was very enthusiastic to learn about the right and wrong ways of disposing their trash. Recently, Glen Tavern Inn and Cocina 1912 were recognized as the City’s 2023 Recycling All Stars for their outstanding recycling efforts.

Community Participation
In accordance with the franchise agreement community participation from Athens Services is required. From July 2023 through December 2023, Athens Services provided sponsorships and actively participated in events put on by local organizations. Athens supported 17 initiatives and events across 10 different organizations. These organizations include, but are not limited to, The Rotary Club of Santa Paula, The Boys and Girls Club of Santa Clara Valley, The Santa Paula Optimist Club, and The City of Santa Paula. Athens featured trucks in two parades (the Labor Day Parade & Holiday Parade), supported Ventura County’s 150th Anniversary Celebration with a life-sized bounce truck and in-kind waste services, and supported many local causes throughout the second half of 2023.

CalRecycle Annual Reporting
The CalRecycle 2022 Annual Report was filed and found in compliance with CalRecycle regulations and all associated bills (AB939, AB 341, AB1826 and SB 1383). The City’s diversion rate as calculated by CalRecycle is 53.5%. This report also requires reporting on the City’s compliance with the Model Water Efficient Landscape Ordinance (MWELO) and CALGreen Construction & Demolition Debris removal activities as required in the City’s building Code.
16 CalRecycle SB 1383 Local Assistance Grant
In May 2022, CalRecycle awarded grants to the City to assist with the implementation of SB 1383. The City received $44,282.00. To date staff has been expending the funds for the implementation costs related to SB 1383 as billed by our solid waste consultant. As there remains a large amount to be expended, staff is evaluating the procurement of organic materials for distribution and a proactive outreach program. The monies allocated in specific budget categories can be updated to accommodate these expenditures. Any remaining funds are to be returned to CalRecycle after May 2, 2024.

SB 1383 Local Assistance Grant
(OWR1): Budget Category Total Budget
Approved EIS
Expended
Amount
Reconcile/Reimburse
Amount
Admin Costs $7,282.00 $7,282.00
Collection
Compliance/Inspection/Visit/Enforcement $14,000.00 $8,537.00 $5,463.00 Education $14,000.00 $14,000.00
Enforcement
Equipment
Indirect Costs
Marketing/Promotion/Outreach
Materials
Personnel $9,000.00 $9,000.00
Total Received $44,282.00 $8,537.00 $35,745.00
In November the City submitted an application to CalRecycle for the second distribution of SB 1383 Local Assistance Grant funds OWR4. The minimum amount for application submittal was $75,000. If awarded, funds will be received by April 1, 2024 in accordance with the CalRecycle procedure manual. The City will have two years to expend these funds.

The expenditures are anticipated in the following categories:

SB 1383 Local Assistance Grant
OWR 4: Budget Category Total Budget
Capacity Planning/Program Evaluation/Gap Analysis $ 2,000.00 Edible Food Recovery - Personnel $ 5,000.00
Education $ 15,000.00
Personnel $ 25,000.00
Procurement - Organics, Recycled Content Paper Products $ 13,000.00 Record Keeping $ 15,000.00
Total Funds Applied For $ 75,000.00
Energy Efficiency Program
SOLAR ENERGY: SoCalREN is recommending the following energy efficiency options: 1) rooftop solar panels, 2) carport solar panels, or 3) a combination of options 1 and 2. The 17 total installation cost was estimated at $510,000, but is in the process of being updated. A structural analysis for the Steckel Plant rooftop will include some layouts of prospective solar panel arrangements to evaluate the potential impacts of panel loading on the existing roof framing and then determine final project costs. The next step would be to advertise an RFP for a solar contractor to design and install the rooftop system. The current budget has no funding allocated for this project. However, up to $3 million is available from Water Bond proceeds as an optional funding source, but only for projects that directly benefit the Water Enterprise.

EV CHARGING STATIONS: As previously reported, SoCalREN has recommended two sites for the installation of Electric Vehicle Charging Stations (EVCS).  Main Street from 8th Street to 10th Street (Downtown Strip)  Parking Lot on south side of Main Street behind PWD office Both sites would provide 20 EVCS preliminarily estimated at a cost of $400,000, which will need to be updated. Staff is investigating other grant funding options that are currently available through a variety of contractors. Public Works is currently researching other available EVCS grant funding options and contractors and will be presenting them to Council in the near future.

Asset Management System
Staff continues working with MKN and VRSD to ramp up the Maintstar Asset Management and Work Order System at the Water Recycling Facility. The objective is to ensure the smooth functioning of the Maintstar program at the facility and explore any modifications required to improve the program's care and maintenance recording schedule. The process will lead to the elimination of outdated work order processes for replaced and/or upgraded assets while incorporating new programming and related standard maintenance procedures.

Staff continues to evaluate and monitor progress.
18 To: Honorable Mayor and Members of the City Council
From: Julie Latshaw, City Clerk
Subject: APPROVAL OF MINUTES
Date: January 10, 2024
Agenda Item: 9.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends Council approve the following minutes:

City Council Regular Minutes for December 6, 2023
City Council Special Minutes for December 29, 2023
BACKGROUND:

An account of all proceedings of the Legislative Body in open meetings shall be kept by the Clerk/Secretary. The Clerk/Secretary shall prepare an abbreviated record of the meeting proceedings for approval by the Legislative Body which when adopted by the Legislative Body shall be the official Minutes of the meeting. Amendment of the minutes may be made only as to factual accuracy and not as to a change of intent. The Minutes of the meeting need not be verbatim. Only the best and most complete available recording of the meeting shall constitute the official record of the Legislative Body, but the Minutes shall constitute the official record of the Legislative Body meeting where a verbatim record of the meeting is not available. Unless requested by a majority of the quorum, the minutes may be approved without reading.

ANALYSIS:

None.

STRATEGIC PLAN:

This item is not a goal or objective in the City Council's two-year Strategic Plan, however, the Minutes shall constitute the official record of the Legislative Body.

FISCAL IMPACTS:

There are no fiscal impacts for this item.

OPTIONS:

ATTACHMENTS:
19 2023.12.06 City Council Regular Minutes.pdf
2023.12.29 City Council Special Minutes.pdf
20 CITY OF SANTA PAULA
City Council Regular Meeting
December 6, 2023, 6:30 PM

MINUTES

REGULAR MATTERS - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Sobel called the meeting to order at 6:32 p.m.
2) INVOCATION
Chaplain Kay Wilson-Bolton provided the Invocation.
3) FLAG SALUTE
Councilmember Crosswhite led the flag salute.
4) ROLL CALL
Members Present: Andy Sobel, Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, and Pedro A Chavez
5) PUBLIC COMMENT
Chief Aguilar introduced new City of Santa Paula Police Officer Jacob Miramontez.

Richard Rudman was called to speak providing update on upcoming events.

Marcos Martinez was called to speak on housing in the City of Santa Paula.

Brandon Martinez was called to speak on housing in the City of Santa Paula.

Nidia Bello was called to speak on housing in the City of Santa Paula.

Yolanda Estrella was called to speak, translated by interpreter, on housing in the City of Santa Paula.

Jeronima Tomas was called to speak, translated by interpreter, on housing in the City of Santa Paula.
21 Lisbet Gervacio was called to speak, translated by interpreter, on housing in the City of Santa Paula.

Felix Gregorio was called to speak, translated by interpreter, on housing in the City of Santa Paula.

Estevan Tomas was called to speak, translated by interpreter, on housing in the City of Santa Paula.

Graciano Magana was called to speak, translated by interpreter, on housing in the City of Santa Paula.

Amalia Ochoa was called to speak, translated by interpreter, on housing in the City of Santa Paula.

Luz Gomez was called to speak, translated by interpreter, on housing in the City of Santa Paula.

Christina Eilar was called to speak on housing in the City of Santa Paula. 6) PRESENTATIONS

6.A) VISITOR FROM THE NORTH POLE
Santa Claus and Elves came from the North Pole to spread their cheer to all for the holidays.

6.B) SANTA PAULA SOCIAL SERVICES COALITION
Sylvia Alvarado provided presentation on Santa Paula Social Services Coalition.

6.C) SOUTHERN CALIFORNIA EDISON PRESENTATION
Natalie Yanez, Government Relations Manager, provided a presentation on Edison International Countdown to 2045 realizing California's pathway to net zero.

6.D) VENTURA COUNTY FIRE DEPARTMENT REPORT
Fire Chief Joe Williams presented the Ventura County Fire Department Report.
7) CITY COUNCIL REPORTS
Councilmember Crosswhite - Attended Ventura County Transportation Commission; and Santa Paula Unified School District partnership dinner.

Vice Mayor Chavez - Announced upcoming meeting of the Ventura County Community College District study session regarding the expansion of the education center.

Councilmember Juarez - Participated in the Holiday Parade; attended discussion with CAUSE on tenant rights and protections; Citizens CORP; and 22 announced passing of Jim McCoy requesting close of today's meeting in memory of Jim McCoy.

Councilmember Sobel - Attended the flag championship.

Mayor Cornejo - Attended Rotary 100-year celebration; provided an interview with CBS and KCAL showcasing the City of Santa Paula; attended Ventura County Air Pollution Control District; and plan to work with Council on Committee assignments.
8) CITY MANAGER REPORTS
None.
9) CONSENT CALENDAR

9.A) APPROVAL OF MINUTES

9.B) Mariposa Landscapes, Inc. Amendment No. 2

9.C) AUTHORIZATION TO ADVERTISE FOR BIDS FOR POLICE STATION REMODEL PROJECT PHASE 1

9.D) ENGEO PROFESSIONAL SERVICES AGREEMENT

9.E) ON-CALL WATER SYSTEM SUPERVISORY CONTROL & DATA

ACQUISITION (SCADA) MAINTENANCE SERVICES AGREEMENTS

9.F) WATER RECYCLING FACILITY (WRF) BLOWER REPLACEMENT

PROJECT

9.G) STORM DRAIN REPLACEMENT PROJECT (VIEW DRIVE TO

VIRGINIA TERRACE)

9.H) DISASTER RECOVERY AND EMERGENCY FUNDING

REIMBURSEMENT UPDATE

9.I) PROFESSIONAL SERVICES AGREEMENT AMENDMENT FOR

WASTEWATER COLLECTION SYSTEM CHLORIDE SOURCE

IDENTIFICATION STUDY

9.J) APPROVAL OF EMPLOYEE INCENTIVE PROGRAMS
Motion: Approve as amended Adopt Resolution No. 7494 establishing various employee based incentives with the following proposed amendments: review further in the fiscal year if $30,000 is enough, and return to council if more money is needed; insert the review of the retention to include the Human Resource Administrator; and modify the application for the referral bonus to include adding who referred.

Moved by Pedro A Chavez, seconded by Andy Sobel
Vote: Motion carried 5-0
Yes: Andy Sobel, Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
23 Pedro Chavez requested item 9J pulled for separate discussion and vote.

Motion: Approve Consent Calendar items 9A through 9I, with Sobel recused from 9A minutes on November 1, 2023.

Moved by Andy Sobel, seconded by Jenny Crosswhite
Vote: Motion carried 5-0
Yes: Andy Sobel, Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
10) PUBLIC HEARING

10.A) SANTA PAULA WEST BUSINESS PARK SPECIFIC PLAN

AMENDMENT AND ENVIRONMENTAL IMPACT REPORT ADDENDUM
Motion: Approve as amended Resolution No. 7495 approving the Addendum to the Santa Paula West Business Park Specific Plan Environmental Impact Report, with correction stating approving, not recommending; and Introduce and waive first reading of Ordinance No.1332 entitled, "An Ordinance Approving the Santa Paula West Business Park Specific Plan Amendment".

Moved by Pedro A Chavez, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Andy Sobel, Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
11) ORDER OF BUSINESS

11.A) PROCEDURES FOR ELECTION OF MAYOR AND VICE MAYOR
City Clerk Julie Latshaw reviewed the procedures for the election of Mayor and Vice Mayor. Mayor Sobel directed City Clerk Latshaw to begin the selection process.

11.B) SELECTION PROCESS FOR MAYOR
City Clerk Julie Latshaw opened nominations for Mayor. Mayor Sobel nominated Vice Mayor Cornejo. Seeing no other nominations for Mayor, City Clerk Latshaw called for a motion to close the nominations for Mayor. Councilmember Juarez motioned, second by Councilmember Chavez, to close the nominations for Mayor. City Clerk Latshaw called a voice vote: AYES: Mayor Sobel, Vice Mayor Cornejo, Councilmember Juarez, Councilmember Crosswhite, and Councilmember Chavez.

There was no debate on the nomination, therefore, City Clerk Latshaw called a voice vote: AYES: Mayor Sobel, Vice Mayor Cornejo, Councilmember Juarez, Councilmember Crosswhite, and
Councilmember Chavez. City Clerk Latshaw announced, by a unanimous vote, the City Council of the City of Santa Paula appoints Leslie Cornejo as Mayor.
24 11.C) GAVEL PLAQUE TO OUTGOING MAYOR PRESENTED BY NEW MAYOR
Mayor Cornejo spoke of all the accomplishments during Councilmember Sobel's term as Mayor, presenting him with the City Gavel Plaque.

Councilmembers expressed their appreciation for the work accomplished the last year. Certificates of Recognition were presented by the offices of Julia Brownley and Assemblymember Steve Bennett.

11.D) SELECTION PROCESS FOR VICE MAYOR
City Clerk Julie Latshaw opened nominations for Vice Mayor.

Councilmember Sobel nominated Councilmember Chavez. Seeing no other nominations for Vice Mayor, City Clerk Latshaw called for a motion to close the nominations for Vice Mayor. Councilmember Sobel motioned, second by Councilmember Juarez, to close the nominations for Vice Mayor. City Clerk Latshaw called a voice vote: AYES: Mayor Cornejo, Councilmember Sobel, Councilmember Juarez,
Councilmember Crosswhite, and Councilmember Chavez.

There was no debate on the nomination, therefore, City Clerk Latshaw called a voice vote: AYES: Mayor Cornejo, Councilmember Sobel, Councilmember Juarez, Councilmember Crosswhite, and
Councilmember Chavez. City Clerk Latshaw announced, by a unanimous vote, the City Council of the City of Santa Paula appoints Pedro A. Chavez as Vice Mayor.

11.E) ADOPTION OF 2024 COUNCIL MEETING CALENDAR
Motion: Approve City Council Meeting calendar for 2024, replacing January 17 with January 10 and 24, replace July 3 with July 2, cancel July 17, replace October 16 with October 15, and replace December 4 with December 11.

Moved by Andy Sobel, seconded by Pedro A Chavez
Vote: Motion carried 5-0
Yes: Andy Sobel, Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
Motion: Approve the closure of City facilities between the Christmas and New Year's Holidays, December 24, 2024 through January 1, 2025.

Moved by Pedro A Chavez, seconded by Andy Sobel
Vote: Motion carried 5-0
Yes: Andy Sobel, Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Pedro A Chavez
12) ITEMS FOR FUTURE AGENDAS

12.A) FUTURE AGENDA ITEMS
None.
13) ADJOURNMENT
25 Mayor Cornejo adjourned the meeting at 9:15 p.m. in memory of Jim McCoy.

Julie Latshaw, City Clerk
ATTEST:
26 CITY OF SANTA PAULA
City Council Special Meeting
December 29, 2023, 4:00 PM

MINUTES

SPECIAL MEETING - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Cornejo called the meeting to order at 4:02 p.m.
2) ROLL CALL
Members Present: Leslie Cornejo, Pedro A Chavez, Jenny Crosswhite, Carlos Juarez, and Andy Sobel
3) PUBLIC COMMENT
None.
4) CLOSED SESSION

4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957(b)(1), Title: City Manager
Council recessed to closed session at 4:05 p.m.
5) CLOSED SESSION REPORT
City Attorney Monica Castillo reported there was no reportable action taken. 6) ADJOURNMENT
Mayor Cornejo adjourned the meeting at 5:27 p.m.

Julie Latshaw, City Clerk
ATTEST:
27 To: Honorable Mayor and Members of the City Council
From: Clete Saunier, Public Works Director
Subject: CELLULAR ADVANCED METERING INFRASTRUCTURE AND WATER

METERS PURCHASE ORDER WITH BADGER METER AND
AUTOMATION, INC.

Date: January 10, 2024
Agenda Item: 9.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to sign a three-year purchase order with Badger Meter and Automation Inc. for Fiscal Years 2023-2024 through 2025-2026 with a one-year option to extend for Fiscal Year 2026-2027 for the purchase of new water meters and cellular advanced metering infrastructure (AMI) transmitters in an amount not to exceed $300,000 per fiscal year.

BACKGROUND:

The Water Division staff currently collects water-use data from approximately 6,800 meters throughout the City’s Water Service Area using an Automatic Meter Reading (AMR) system that was approved by the City Council in 2007. Water Division staff conducts monthly “driveby” meter readings using a handheld data collector mounted inside a truck. Radio transmitters installed on the water meters transmit radio signals to the mobile data collector device during the drive-by. The AMR system consists of a water meter, a radio transmitter, and a handheld data collector.

The City collects water use data from an additional 1,200 meters primarily in new developments using a cellular-based Advanced Metering Infrastructure (AMI) system that was adopted and implemented in 2019. AMI is a “Smart” technology that allows water utility providers to collect water-use data remotely by cellular signals. The technology has evolved rapidly over the last twenty years and has become the industry standard for meter reading programs. It has been adopted by many water utilities in the State of California. The technology is capable of transmitting readings in real time, detecting leaks, backflows, and tampering, and other data remotely.

The water meter replacement program is an on-going annual capital improvement program to ensure meter accuracy. The useful life of a water meter can vary depending on variables such as water quality, water pressure, size, and usage. Most experts recommend a sub 15-year 28 replacement cycle. Over the last four (4) years staff has installed approximately 1,200 meters equipped with the AMI system. The AMI technology has been a step forward in improving field operations, utility billing services, and assisting in water conservation and improved customer service.

ANALYSIS:

On November 2, 2023, City staff advertised a request for proposals (RFP) for Water Meter Procurement. The RFP was issued to solicit proposals for staff to review, select and recommend a contract award to a water meter provider to continue the replacement program for the next several years. One proposal was received and opened on November 30, 2023.

Badger Meter and Automation Inc. (Badger) was the only proposal received.

City staff have verified that Badger is in good standing with the state, allowing them to conduct business in California. This verification ensures the contractor's credibility and compliance with necessary legal requirements. Badger has also been providing AMI water meters to the City since December of 2019 when the AMI system was adopted and has received positive, confident feedback from staff. Staff finds the water meter and endpoint rates submitted by Badger are acceptable and responsive in meeting the requirements of the RFP.

STRATEGIC PLAN:

The Project supports the currently adopted Strategic Plan in achieving the following goals:

Infrastructure, Transportation & Mobility
Goal: Maintain and develop the City’s infrastructure to be safe, sustainable, innovative and cost-efficient.

FISCAL IMPACTS:

The water meter replacement program budgeted $300,000 for FY 2023-2024. The implementation of the cellular-based meters will be kept within this allocated budget amount for this fiscal year. The program will be funded from Fund 620-5-9271-660 (Water Enterprise Fund) as described in the approved Water Meter Replacement Program capital project.

OPTIONS:

The Council has the following available alternative options to staff’s recommendations:

1. Do not authorize the City Manager to sign the proposed purchase order. Doing so would further delay the meter replacement program.

2. Reject the bid and seek additional interested bidders by directing staff to advertise another request for proposals (RFP) for Water Meter Procurement. Doing so would further delay the meter replacement program.

ATTACHMENTS:

Purchase Order for AMI Water Meter Procurement.pdf
29 82595.00300\40090964.4

CITY OF SANTA PAULA- PURCHASE ORDER (GOODS)
Account
No.

Req. No. Purchase Order No.

Order Date:

Delivery By:

Buyer:

Phone Number:

E-mail:

Remit to:

City of Santa Paula
VENDOR
Attn:

Ship to:

City of Santa Paula
F.O.B. Point:

This Purchase Order is subject to the attached terms and conditions.

Order:

Badger Meter Co. (“Badger”) shall supply City of Santa Paula (“City”) with water meters and cellular advanced metering infrastructure (AMI) transmitters on an as ordered basis, not to exceed $300,000 per fiscal year (July 1-June 30), for the Fiscal Years 2023-2024, 2024-2025, 2025-2026, and at City’s option the 2026-2027 fiscal year, in quantities, makes, and models for which City subsequently tenders notice to Badger that it requires, pursuant to the following unit pricing which shall be held firm by Badger for the duration of this Purchase Order:

ITEM
NO.

ITEM UNIT UNIT PRICE
1 ¾” Recordall Disc Meter (M35), or equal EA $208.00
2 1” Recordall Disc Meter (M55), or equal EA $278.00
3 ORION HR-E Cellular C endpoint EA $140.00
Each and every good ordered by City hereunder shall be delivered to City not later than thirteen (13) weeks after the effective date upon which City notifies Badger that goods are required (“Contract Time”). Time is of the essence for all goods to be delivered under this Purchase Order. It is hereby understood and agreed that it is and will be difficult and/or impossible to ascertain and determine the actual damage that the City will sustain in the event of and by reason of the Badger’s delay in excess of the Contract Time; therefore, Badger shall forfeit to the City the following sum(s) (“Liquidated Damages”):
$15 per day, per good, as Liquidated Damages for each and every day’s delay beyond the Contract Time to deliver each good. Badger represents and warrants that the amount of damages set forth herein represents a fair average compensation for any loss that may be sustained in the instances described herein. 30 82595.00300\40090964.4

CITY OF SANTA PAULA- PURCHASE ORDER (GOODS)

PURCHASE ORDER TERMS AND CONDITIONS FOR GOODS

1. Acceptance. This purchase order for goods issued by the City of Santa Paula (“City”) to the Vendor designated in the purchase order must be promptly accepted and acceptance is expressly limited to the terms of this order. Any additions or different terms in the Vendor's forms are hereby deemed to be material alterations and notice of objection to them and rejection of them is hereby given. Vendor's shipment of goods in response to this order shall be considered
acceptance by the Vendor.

2. Entire Agreement. Unless Vendor and City have entered into a separate written contract covering the purchase of the goods described herein, the entire contract between the parties consists of this order and the Vendor's acceptance as above stipulated, and said contract shall not be changed or added to except in writing signed by authorized
representatives of each party.

3. Price. The price invoiced for the goods on this purchase order shall be no higher than the price stated on the front of this purchase order unless prior notification is received from Vendor prior to shipment and the change is accepted by City.

If the Vendor's established price for any item upon the date of delivery shall be lower than the price shown on this purchase order, City shall have the benefit of such lower price. Vendor shall deliver to City all invoices within 30 days of shipping or service delivery.

4. Payment. Payments will be made net 30 days unless
otherwise specified as per agreements regarding discount terms. The period of computation will commence on the date of receipt of a correctly completed invoice. Payment may be withheld, in whole or in part, due to deficiencies in Vendor’s performance. Payment of an invoice by City shall be without prejudice to any and all claims City may have against Vendor in connection with such goods. Invoices are paid on a weekly basis and such practice may result in minor deviations from payment terms otherwise cited herein

5. Time of the Essence. Time is of the essence on this order.

If delivery is not made in the quantity or quantities and at the time or times specified, City shall have the right, at its option, to cancel the entire order or that part of same not so
delivered. If City accepts delayed delivery the time of payment shall be extended accordingly.

6. Delivery and Acceptance. Vendor expressly warrants that any article, material or work is free and clear of all liens and encumbrances whatsoever, and that Vendor has good and
marketable title to same. Unless otherwise specified, all goods are to be shipped prepaid, F.O.B. destination. No charge will be allowed for packing, crating, freight, express or other carrier's charges, or cartage, unless specifically agreed to by City. Title to goods purchased hereunder shall pass to City at the designated F.O.B. point, subject to City’s right to inspect and reject or revoke acceptance.

7. Warranty.
[Modeled after FAR 52.246-17 (Warranty of Supplies of a Noncomplex Nature).]
(a) Definitions. As used in this clauseAcceptance means the act of an authorized representative of the City by which the City assumes for itself, or as an agent of another, ownership of existing supplies, or approves specific services as partial or complete performance of the contract.

Supplies means the end items furnished by the Vendor and related services required under this contract.
(b) Vendor’s obligations.
(1) Notwithstanding inspection and acceptance by the City of supplies furnished under this contract, or any condition of this contract concerning the conclusiveness thereof, the Vendor warrants that for 20 years after delivery of the goods to City:
(i) All supplies furnished under this contract will be free from defects in material or workmanship and will conform with all requirements of this contract; and
(ii) The preservation, packaging, packing, and marking, and the preparation for, and method of, shipment of such supplies will conform with the requirements of this contract.
(2) When return, correction, or replacement is required, transportation charges and responsibility for the supplies while in transit shall be borne by the Vendor. However, the Vendor’s liability for the transportation charges shall not exceed an amount equal to the cost of transportation by the usual commercial method of shipment between the place of delivery specified in this contract and the Vendor’s plant, and return.
(3) Any supplies or parts thereof, corrected or furnished in replacement under this clause, shall also be subject to the terms of this clause to the same extent as supplies initially delivered. The warranty, with respect to supplies or parts thereof, shall be equal in duration to that in paragraph (b)(1) of this clause and shall run from the date of delivery of the corrected or replaced supplies.
(4) All implied warranties of merchantability and "fitness for a particular purpose" are excluded from any obligation
contained in this contract.
(c) Remedies available to the City.
(1) The City shall give written notice to the Vendor of any breach of warranties in paragraph (b)(1) of this clause within 60 days after discovery of the defect.
(2) Within a reasonable time after the notice, the City may either-
(i) Require, by written notice, the prompt correction or replacement of any supplies or parts thereof (including preservation, packaging, packing, and marking) that do not conform with the requirements of this contract within the meaning of paragraph (b)(1) of this clause; or
(ii) Retain such supplies and reduce the contract price by an amount equitable under the circumstances.
(3)
(i) If the contract provides for inspection of supplies by sampling procedures, conformance of supplies or
components subject to warranty action shall be determined by the applicable sampling procedures in the contract. The City-
(A) May, for sampling purposes, group any supplies
delivered under this contract;
(B) Shall require the size of the sample to be that required by sampling procedures specified in the contract for the quantity of supplies on which warranty action is proposed;
(C) May project warranty sampling results over supplies in the same shipment or other supplies contained in other
shipments even though all of such supplies are not present at the point of reinspection; provided, that the supplies remaining are reasonably representative of the quantity on which warranty action is proposed; and
(D) Need not use the same lot size as on original inspection or reconstitute the original inspection lots.
(ii) Within a reasonable time after notice of any breach of the warranties specified in paragraph (b)(1) of this clause, the City may exercise one or more of the following options:
31 82595.00300\40090964.4

CITY OF SANTA PAULA- PURCHASE ORDER (GOODS)
(A) Require an equitable adjustment in the contract price for any group of supplies.
(B) Screen the supplies grouped for warranty action under this clause at the Vendor’s expense and return all
nonconforming supplies to the Vendor for correction or
replacement.
(C) Require the Vendor to screen the supplies at locations designated by the City within the contiguous United States and to correct or replace all nonconforming supplies.
(D) Return the supplies grouped for warranty action under this clause to the Vendor (irrespective of the f.o.b. point or the point of acceptance) for screening and correction or replacement.
(4)
(i) The City may, by contract or otherwise, correct or replace the nonconforming supplies with similar supplies from
another source and charge to the Vendor the cost
occasioned to the City thereby if the Vendor –
(A) Fails to make redelivery of the corrected or replaced supplies within the time established for their return; or (B) Fails either to accept return of the nonconforming
supplies or fails to make progress after their return to correct or replace them so as to endanger performance of the
delivery schedule, and in either of these circumstances does not cure such failure within a period of 10 days (or such longer period as the City may authorize in writing) after receipt of notice from the City specifying such failure. (ii) Instead of correction or replacement by the City, the City may require an equitable adjustment of the contract price. In addition, if the Vendor fails to furnish timely disposition instructions, the City may dispose of the nonconforming supplies for the Vendor’s account in a reasonable manner.

The City is entitled to reimbursement from the Vendor, or from the proceeds of such disposal, for the reasonable
expenses of the care and disposition of the nonconforming supplies, as well as for excess costs incurred or to be incurred.
(5) The rights and remedies of the City provided in this clause are in addition to and do not limit any rights afforded to the City by any other clause of this contract or any other warranty City may have in connection with the subject matter of this contract, including by way of illustration and not by limitation, any warranty furnished by a manufacturer or material
supplier.

8. Rejection of Goods. City shall have the right, at its option, to reject or revoke acceptance of any goods which do not conform to these warranties or to the specifications. In case of such rejection or revocation of acceptance, transportation of the rejected goods, both to and from City, shall be at the expense of Vendor, said rejected goods are not to be
replaced except upon specific instruction from City, and City shall have the right at its option to cancel the remainder, if any, of the order, by notice to Vendor at the time notice is given of rejection or revocation of acceptance. Vendor shall be liable to City for all damages proximately caused by breach of any of the foregoing warranties, including
incidental damages but excluding special or consequential damages.

9. Returns. City reserves the right to return for full credit any excess over quantity called for in any order or orders. Vendor to bear the cost of transportation both ways.

10. Force Majeure. Vendor shall not be held responsible for failure or delay in shipping nor City for failure or delay in accepting goods described herein if such failure or delay is due to act of God, war, federal or state legislation or any regulations or orders, fire, accident, or other causes, either similar or dissimilar to the foregoing, beyond their control. In the event of any such excused interference with shipments, City shall have the option either to reduce the quantity provided for in the order accordingly or to exercise its right of cancellation as set forth in these terms and conditions.

11. Additional Fees. Unless otherwise required by law or provided herein, Vendor assumes exclusive liability for, and shall pay before delinquency, all sales, use, excise and other taxes, charges or contributions of any kind now or hereafter imposed on or with respect to, or measured by the article sold or material or work furnished hereunder on the wages,
salaries or other remunerations paid to persons employed in connection with performance of this order.

12. No Waiver. No exercise by City of its rights hereunder shall constitute a waiver of any rights it may have for breach of contract. City's waiver of or failure to enforce its rights on account of Vendor's failure or delay in performing any
obligation of Vendor hereunder, or on account of Vendor's breach of contract in any respect, shall not constitute a waiver of any subsequent failure, delay or breach.

13. Compliance with Law. Vendor shall comply with all
applicable laws and regulations of the federal, state and local government. City shall assist Vendor, as requested, in
obtaining and maintaining all permits required of Vendor by Federal, State and local regulatory agencies. Vendor is responsible for all costs of clean up and/or removal of hazardous and toxic substances spilled as a result of his or her Work. Vendor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq.
(“Prevailing Wage Laws”), which require the payment of
prevailing wage rates and the performance of other
requirements on certain "public works" and "maintenance" projects. If the Work is being performed as part of an
applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and if the total
compensation is $1,000 or more, Vendor agrees to fully
comply with such Prevailing Wage Laws. Vendor shall
defend, indemnify and hold City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

Any stop orders issued by the Department of Industrial
Relations against Vendor or any subcontractor that affect Vendor’s performance of services, including any delay, shall be Vendor’s sole responsibility and Vendor shall indemnify City from liability arising out of the same. It shall be mandatory upon the Vendor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor
Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code
Sections 1813 and 1815), contractor registration (Labor Code Sections 1725.5 and 1771.1) and debarment of
contractors and subcontractors (Labor Code Sections
1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code
section 1771.4 and to be registered with the Department of Industrial Relations shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1771.4, 1725.5 and 1771.1.

14. Insurance. Vendor shall take out and maintain: A.

Commercial General Liability Insurance, of at least
$1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury and property damage, at least as broad as Insurance Services Office Commercial General Liability most recent Occurrence Form CG 00 01, naming City as an additional insured; B. Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, of at least $1,000,000 32 82595.00300\40090964.4

CITY OF SANTA PAULA- PURCHASE ORDER (GOODS)
per accident for bodily injury and property damage, at least as broad as most recent Insurance Services Office Form
Number CA 00 01 covering automobile liability, Code 1 (any auto); C. Workers’ Compensation in compliance with
applicable statutory requirements and Employer's Liability Coverage of at least $1,000,000 per occurrence; and D.

Pollution Liability Insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate shall be provided by those Vendors transporting hazardous materials. Insurance carriers shall be licensed to do business in California and maintain an agent for process within the state. Such
insurance carrier shall have not less than an "A:VII" rating according to the latest Best Key Rating unless otherwise approved by City. VENDOR SHALL ENSURE THAT THIRD

PARTY SHIPPERS CONTRACTED BY VENDOR HAVE
ADEQUATE INSURANCE COVERAGE.

15. Indemnification. The Vendor shall indemnify and hold harmless City, its officials, officers, agents and employees from and against any and all claims, liabilities, expenses or damages, including attorneys’ fees, for injury or death of any person, or damage to property, or interference with use of property, or patent infringement or fees for use of patented items, or any claim of the Vendor or sub-contractors for wages or benefits which arise in connection with the sale, delivery and/or installation of goods, except to the extent caused or resulting from the negligence or willful misconduct of City. The foregoing indemnity includes, but is not limited to, the cost of prosecuting or defending such action with legal counsel acceptable to City and City’s attorneys’ fees incurred in such an action.

16. Substitutions, Changes and Cancellation. No
substitutions are acceptable unless expressly accepted in writing by City. City may make changes in the general scope of this order by giving written notice to Vendor. If any such change affects the cost of or time to deliver or perform under this order, an adjustment in price, delivery or both will be made as City determines to be equitable. Vendor may
request changes; however no such change shall be effective unless accepted in writing by City. City may cancel this order in whole or in part at any time before acceptance of the goods due to Vendor’s breach or for City’s convenience.

17. Laws, Venue, and Attorneys' Fees. This purchase order shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this purchase order , the action shall be brought in a state or federal court situated in the County of Ventura, State of California. In the event of any such litigation between the parties, the prevailing party shall be entitled to recover all reasonable costs incurred, including reasonable attorney's fees, as determined by the court.

18. Contract Terms. Nothing herein shall be construed to give any rights or benefits to anyone other than City and the Vendor. The unenforceability, invalidity or illegality of any provision(s) of this purchase order shall not render the other provisions unenforceable, invalid or illegal. Notice may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the parties to the addresses set forth in the purchase order. Vendor shall not assign, sublet, or transfer this purchase order or any rights under or interest in this purchase order without the written consent of City, which may be withheld for any reason. Vendor is
retained as an independent contractor and is not an
employee of City. No employee or agent of Vendor shall
become an employee of City. This is an integrated
agreement/purchase order representing the entire
understanding of the parties as to those matters contained herein, and supersedes and cancels any prior oral or written understanding or representations with respect to matters covered hereunder. This Contract may not be modified or altered except in writing signed by both parties hereto.

19. Damage to City Facilities. Damage to City or public facilities or private property caused by the Vendor or by its subcontractors during delivery or installation shall be repaired and/or replaced in kind at no cost to the City.

20. Site Safety and Cleanup. The delivery and installation site shall be kept clean and free of hazards at all times during delivery and installation. After installation is completed at the site, as applicable, Vendor shall clean the surrounding area to the condition prior to delivery and installation.

21. Installation. If the Vendor is responsible for providing installation services, finished installation work and/or equipment shall be subject to final inspection and
acceptance or rejection by the City.
*OPTIONAL TERMS: Check box if applicable
Custom Design: If the goods are produced by Vendor
in accordance with designs, drawings or blueprints
provided by City, Vendor shall return same to City upon completion or cancellation of this order. Any materials, equipment, tools, artwork, designs or other property
furnished by or specifically paid for by City shall be
City’s property.
33 To: Honorable Mayor and Members of the City Council
From: James Mason, Community & Economic Development Director Subject: SECOND READING AND ADOPTION OF ORDINANCE NO. 1332

APPROVING THE SANTA PAULA WEST BUSINESS PARK SPECIFIC

PLAN AMENDMENT
Date: January 10, 2024
Agenda Item: 9.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Conduct the second reading of and adopt Ordinance No. 1332, approving the Santa Paula West Business Park Specific Plan Amendment.

BACKGROUND:

At the December 6, 2023, City Council meeting the City Council waived the first reading and introduced Ordinance No. 1332, entitled: "An Ordinance Approving the Santa Paula West Business Park Specific Plan Amendment". Council also adopted Resolution No. 7495 (See Attachment A) approving the proposed Addendum to the Santa Paula West Business Park Environmental Impact Report (EIR). The amendment to the Santa Paula West Business Park Specific Plan (Attachment B) modifies the approved flood control plan in the approved Specific Plan and is designed to meet or exceed the storm drainage requirements of both the Ventura County Watershed Protection District (VCWWD) and the City of Santa Paula (on-site drainage systems), where applicable. The specific plan document can be found on the city's website at:

Santa-Paula-West-Business-Park-Project-13-CDP-04---Specific-Plan-10-2016-PDF (spcity.org).

ANALYSIS:

General Discussion: The Santa Paula West Business Park Specific Plan (SPW Business Park Specific Plan) was approved by the City of Santa Paula in October 2016 to guide future land use development on approximately 54 acres of property in the West Area 2 Planning Area.

Described in the attached Addendum (Attachment A) the proposed Specific Plan Amendment includes modifications to the drainage and flood control plan to increase the volume of floodwater from Adams Barranca that can be accommodated within the Specific Plan Area.

Public Notification: A notice of public hearing was published in the Santa Paula Times in compliance with state law. Also, in compliance with the City’s Zoning Ordinance, all property owners within a 300-foot radius of the project site were mailed notifications of the public hearing, and notice was also published in the Ventura Star in compliance with state law. 34 Conclusion: As described above, the proposed Specific Plan Amendment to allow the modifications to the drainage and flood control plan was redesigned to ensure the Project Site would not be flooded or have any adverse effects on adjacent properties or the SR126 freeway and would replace the existing natural floodplain storage on the project Site. Based on the information contained in the Addendum, the proposed amendment will not result in any new significant impacts or any substantial increase in severity of the significant impacts identified in the Santa Paula West Business Park Final Supplemental EIR.

STRATEGIC PLAN:

Facilitating implementation of the Santa Paula West Business Park Specific Plan directly aligns with Goals B1 and B8 of the 2023-2025 City of Santa Paula Strategic Plan, as it fosters economic development, revenue and annexation opportunities.

FISCAL IMPACTS:

Potentially significant employment, business license, property and sales tax revenue from new businesses onsite once constructed.

OPTIONS:

In addition to the recommended action, the Council has available to it the following alternative options:

1. Do not adopt Ordinance No. 1332 approving the Santa Paula West Business Park Specific Plan Amendment.

ATTACHMENTS:

Attachment A - Resolution 7495.pdf
Attachment B - ORDINANCE_NO._1332_SPWBP_SP_Amendment
Ex. A to Attachment B (Ord. 1332) - Flood Protection Conceptual Design Report 35 Attachment A
(Resolution 7495)
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38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
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72 73
74 75
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65283.00005\41844172.2

ATTACHMENT B
ORDINANCE NO. 1332
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ORDINANCE NO. 1332

AN ORDINANCE AMENDING THE SANTA PAULA WEST BUSINESS PARK SPECIFIC PLAN (SP-6, West Area 2)
(PROJECT NO. 23-ADD-01)
The City Council of the City of Santa Paula does ordain as follows:

SECTION 1: The City Council finds and declares that:

A. On February 20, 2019, the City Council certified the Final Environmental Impact Report (“FEIR”) for the (1) 54-acre Santa Paula West Business Park Specific Plan denominated as “SP-6, West Area 2” in SPMC 16.25.020 (the “Specific Plan”), (2) a General Plan Amendment, (2) prezoning of property within the Specific Plan Area, (3) a Master Vesting Tentative Map, (4) a Water Supply Assessment; and (5) authorization to file an application with the Ventura Local Agency Formation Commission (LAFCO) for the purpose of annexing the Specific Plan Area within the City’s jurisdiction in accordance with the Cortese-Knox-Hertzberg Government Reorganization Act of 2000 (collectively with the Specific Plan, the “Project”).

B. After filing the annexation application with LACFO, the Ventura County Watershed Protection District (VCWPD) requested the City to modify the drainage and flood control plan for the Project to provide for additional storage volume for floodwater.

C. In order to make the VCWPD’s requested changes, the Planning Division initiated an application for a Specific Plan Amendment (“SPA” or “Amended Project”).

D. The City’s Planning Division reviewed the SPA, in part, for consistency with the General Plan and conformity with the Santa Paula Municipal Code (“SPMC”).

E. The City reviewed the Amended Project’s environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the “CEQA Guidelines”).

F. On November 14, 2023, the Planning Commission held a public hearing to consider the SPA. Following the public hearing, the Planning Commission voted to recommend approval of the SPA to the City Council for the reasons stated in Planning Commission Resolution 3852.

SECTION 2: Factual Findings and Conclusions. The City Council finds that pursuant to SPMC 81

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§ 16.216.050, the proposed Specific Plan Amendment is consistent with the objectives of Title 16 of the Santa Paula Municipal Code, the General Plan, and the development polices of the City based on the following facts:

A. Section 16.25.020 of the Santa Paula Municipal Code (SPMC) identifies the Project area as SP-6, West Area 2.

B. The City of Santa Paula General Plan designates this specific plan area for MixedUse Commercial/Light Industrial uses (C-LI).

C. The SPMC allows for the establishment and administration of Specific Plan Zones in Chapters 16.25 and 16.216.

D. The proposed Santa Paula West Business Park Specific Plan amendment is consistent with the objective of SPMC Title 16, as follows:

1. The SPMC allows for the establishment and administration of Specific Plan Zones in Chapters 16.25 and 16.216 and establishes a designation for Santa Paula West Business Park Specific Plan;

2. The Project would provide a mechanism by which the Property can be zoned and annexed into the City, providing for the revitalization of the existing built environment and economic climate of the City by permitting new investment and development in West Area 2. In addition, the Specific Plan provides suitable sites for Light Industrial and commercial buildings that meet the needs of the community, but which are not presently available in the City of Santa Paula;

3. The Specific Plan promotes public health, safety and general welfare through a balance of impacts and benefits to the community as stated, without limitation, in Resolution No. 3793 which recommends that the City Council certify the FEIR and adopt statements of overriding considerations.

E. The proposed Santa Paula West Business Park Specific Plan amendment is consistent with the goals, policies, and objectives of the General Plan which is incorporated by reference.

1. Santa Paula West Business Park area is identified in the General Plan as an Expansion Area for future urban development.

2. The General Plan Land Use Element requires Specific Plans for all expansion areas before development can occur. The proposed Project implements these requirements.
82

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3. The project provides for land uses, infrastructure and amenities consistent and/or in addition to those identified by the General Plan for the Santa Paula West Business Park area.

4. SPMC § 16.25.040 states that the land use designations, standards and other requirements set in an adopted Specific Plan supersede those of the SPMC.

If the City Council and City of Santa Paula electorate adopts a General Plan Amendment, as recommended in this Resolution, it would establish consistency between the GP and the Santa Paula West Business Park Specific Plan.

F. The proposed Santa Paula West Business Park Specific Plan amendment is consistent with the City’s development policies because:

1. The Santa Paula West Business Park Specific Plan land use designations are compatible with surrounding land uses. The Specific Plan project is compatible with neighboring single-family residences (northern boundary), light industrial uses (eastern boundary), agriculture (southern boundary) and agriculture (western boundary).

2. A transportation and circulation analysis for the Santa Paula West Business Park Specific Plan is included in the Final EIR and determined that implementation of proposed traffic mitigations will reduce traffic impacts.

3. The revised flood protection identified within the Drainage Master Plan, builds upon the approved flood control plan in the approved Specific Plan and is designed to meet or exceed the storm drainage requirements of both the Ventura County Watershed Protection District (VCWWD) and the City of Santa Paula (on-site drainage systems), where applicable.

SECTION 3: Environmental Assessment. The City Council has approved an EIR Addendum for the Amended Project pursuant to City Council Resolution 7459, the findings of which are incorporated as if fully set forth herein.

SECTION 4: Specific Plan Amendment Required Findings. Pursuant to SPMC § 16.216.070, the City Council makes the following findings:

A. The proposed Specific Plan amendment promotes public health, safety, and general welfare, and serves the goals and purposes of this Title 16 as follows:

1. The City of Santa Paula, with the Santa Paula West Business Park Specific Plan development improvements, will be able to adequately serve the public health, 83

65283.00005\41844172.2
safety and general welfare of residents within the reorganized (annexed) areas by providing fire protection (through a contract with Ventura County Fire protection District), local police protection and medical services.

B. The proposed Specific Plan or amendment is consistent with the goals, policies, and objectives of the General Plan as follows:

1. The proposed Specific Plan Amendment includes existing development that is contiguous with the City’s boundary and growth consistent with General Plan Policy LU 4.l

2. Santa Paula West Business Park is identified in the General Plan as an expansion area for future urban development.

C. The proposed Specific Plan Amendment will not adversely affect surrounding properties because:.

1. The proposed land uses are compatible with neighboring single-family residences (northern boundary), light industrial uses (eastern boundary) and agricultural uses (south/western boundary). Furthermore, the proposed land uses are found to be consistent with the framework of the City’s General Plan.

SECTION 5: Approval. The City Council approves amendments to the Santa Paula West Business Park Specific Plan (SP-6, West Area 2) as follows:

1. Incorporate the proposed flood mitigation and grading plans described in the Flood Protection Conceptual Design, prepared by Kasraie Consulting and revised June 2022 (“Report”), developed to increase the volume of floodwater from Adams Barranca that the Specific Plan area can accommodate (hereafter, the “Updated Grading and Drainage Plan”). In the event of a conflict between the Updated Grading and Drainage Plan and the provisions of the existing Specific Plan, the Updated Grading and Drainage Plan will control. Attached as Exhibit “A” to this Ordinance is a copy of the Report.

2. Amend Section 2.2.1, entitled “Land Use Summary”, to read as follows:

SUMMARY OF LAND USES
Land Use Acres Percent of Project Site
Commercial/Light
Industrial (C/LI)

36.94 68.4
84

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Roadways 6.31 11.7
Open Space/
Passive

10.76 19.9
Total Gross Area 54.01 100
SECTION 6: Reliance on the Record. Each and all of the findings and determinations in this Resolution are based on the competent and substantial evidence, both oral and written, contained in the entire record relating to the Amended Project. The findings and determinations constitute the independent findings and determinations of the City Council in all respects and are fully and completely supported by substantial evidence in the record as a whole.

SECTION 7: Preservation. Repeal or amendment of any previous Specific Plan does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this ordinance ‘s effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance.

SECTION 8: Severability. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to its end, the provisions of this Ordinance are severable. All summaries of information in the findings, which precede this section, are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.

SECTION 9: Notice. The City Clerk is directed to certify the passage and adoption of the Ordinance, make a note of the passage and adoptions in the records of this meeting, and within fifteen days after passage and adoption of this Ordinance cause it to be published and posted in accordance with California law.

SECTION 10: This ordinance will become effective on the 31st day following its passage and adoption.

PASSED AND ADOPTED this ___ day of January 2024.
__________________________
Leslie Cornejo, Mayor
85

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ATTEST:
_________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:
__________________________
Monica Castillo, City Attorney
86 EXHIBIT A

TO ATTACHMENT B
RESOLUTION NO. 1332
87 KASRAIE CONSULTING
3287 Island View Drive, Ventura, CA 93003
Phone: (805) 340-4744
Email: [email protected] | www.KasraieConsulting.com June 30, 2022
Mr. Sergio Vargas, PE
Deputy Director
Ventura County Public Works Agency
Watershed Protection
800 S. Victoria Avenue
Ventura, CA 93009
Email: [email protected]
SUBJECT: Flood Protection Conceptual Design (Revised June 2022) Santa Paula West Business Park Specific Plan EIR (RMA 14-019-1) City of Santa Paula, CA
Adams Barranca – VCWPD Zone 2
Dear Mr. Vargas (Sergio):

This letter and the enclosed technical study report are provided on behalf of the City of Santa Paula, in response to your letter of October 21, 2021 regarding the subject project.

Based on our discussions, Kasraie Consulting has defined a more refined flood protection conceptual design to meet the flood protection needs of the proposed project.

Your letter of October 1, 2021 stated the Ventura County Watershed Protection District’s (VCWPD) concerns about flooding of the site during a 1% Annual Chance (100-year) flood, and your requirements for flood protection as part of the EIR process (RMA 14-019-1). That letter can be found in the enclosed document Appendix A.

The concerns and requirements can briefly be summarized below:

1. Proposed project site and structures will need to be safe from flooding;

2. Proposed project should not adversely affect flooding conditions on adjacent properties or along FWY 126;

3. Removal and loss of the current natural floodplain storage on the project site should be replaced.

As mentioned in our August 30, 2021 letter, and your concurrence, we considered our August 2021 submittal as Step 1 in the flood protection design process, generally meeting the majority of the County’s concerns at the conceptual level with regard to annexation of the specific plan area to the City for future development. It was agreed that Step 2 would include a more refined proposed site plan and corresponding floodplain computer models. The enclosed technical study report is the result of Step 2 in the flood protection design process.

PDF Page 1 of 30 88
This submittal includes a more refined proposed site plan, report, and the corresponding HEC-RAS 2D computer model that meet the County and VCWPD’s comments and concerns, while maximizing the available buildable area.

All the project correspondence, grading/site plan, HEC-RAS Model files and supporting data can be downloaded via the following Dropbox link:
https://www.dropbox.com/sh/ajrpghtiogboxjk/AADEZIYFHNby4vYmBeqn5xqga?dl=0 Thank you for the opportunity to provide our technical study report. Please feel free to call or email with any questions or comments you might have.

Sincerely,
____________________
Hassan Kasraie, PE, CFM
Cc: James Mason, City of Santa Paula ([email protected]) Glenn Shephard, VCWPD ([email protected])
McGaelic Group/Bender Farms, c/o Parkstone Companies
Yunsheng Su, VCWPD ([email protected])
Shweta Chervu, VCWPD ([email protected])
ENCLOSURE:

Flood Protection Conceptual Design
Santa Paula West Business Park Specific Plan EIR
Revised June 2022
Prepared by Kasraie Consulting
PDF Page 2 of 30 89
Flood Protection Conceptual Design
Santa Paula West Business Park Specific Plan EIR
(RMA 14-019-1)
City of Santa Paula, CA
Adams Barranca – VCWPD Zone 2
Prepared for:

City of Santa Paula
970 Ventura Street
Santa Paula, CA 93060
Prepared by:

Ventura, CA 93003
August 2021 (letter report)
Revised June 2022
Expires
03/31/2024
PDF Page 3 of 30 90
______________________________________________________________________________________________________________________________ RMA 14-019-1 Page i Flood Protection Conceptual Design
Ventura County Unincorporated Area June 2022
Table of Contents
1 Executive Summary............................................................................................................................................1 2 Background.............................................................................................................................................................2

2.1 General.............................................................................................................................................................2

2.2 July 31, 2020 Preliminary FIRM and Corresponding HEC-RAS 1D-2D Model..............5

2.2.1 Evaluation of Preliminary Model....................................................................................................5

2.2.2 Comingling Flow Analysis..................................................................................................................6 3 Revised Existing Condition Model...............................................................................................................6

3.1 Hydrology.......................................................................................................................................................6

3.2 Hydraulics ......................................................................................................................................................7

3.2.1 2D Mesh/ Boundary Conditions .....................................................................................................7

3.2.2 Manning’s “n” Roughness Values ...................................................................................................8

3.2.3 Terrain/Topography............................................................................................................................9

3.2.4 Vertical Datum/Coordinate System..............................................................................................9 4 Updated Flood Protection Concept/Proposed Condition................................................................9

4.1 Functional Description.............................................................................................................................9

4.1.1 February 2022 Grading Plan.........................................................................................................11

4.1.2 Terrain/Topography.........................................................................................................................11

4.1.3 2D Mesh/ Boundary Conditions ..................................................................................................11

4.1.4 Manning’s “n” Roughness Values ................................................................................................12

4.1.5 Vertical Datum/Coordinate System...........................................................................................13 5 Conclusions..........................................................................................................................................................14

5.1 Comparison of Existing and Proposed Condition Flow Results........................................14

5.2 Compensatory Onsite Flood Storage..............................................................................................16

5.3 Effect on Water Surface Elevation on Adjacent Properties.................................................18 6 Summary of HEC-RAS Modeling Files Found in Appendix A.......................................................19 PDF Page 4 of 30 91
______________________________________________________________________________________________________________________________ RMA 14-019-1 Page ii Flood Protection Conceptual Design Ventura County Unincorporated Area June 2022
List of Figures
Figure 1: Project Area and Immediate Vicinity ..............................................................................................2 Figure 2: Looking North at Project Site from FWY 126..............................................................................3 Figure 3: Looking Southwest at Project Site from the Intersection of Beckwith and Telegraph Rd.........................................................................................................................................................3 Figure 4: Google 3D Aerial View of Project Site .............................................................................................3 Figure 5: Effective FIRM Map Panel 778E and 779E ...................................................................................4 Figure 6: Preliminary FIRM Map Panel 778E and 779E ............................................................................4 Figure 7: Preliminary Poor 1D-2D Model Connection/Results..............................................................5 Figure 8: SCR HSPF Watersheds in Vicinity of the Project........................................................................6 Figure 9: Adams Barranca Flood Insurance Hydrology.............................................................................7 Figure 10: Existing Condition 2D Mesh..............................................................................................................7 Figure 11: Exiting Landuse and Manning’s “n” Roughness ......................................................................8 Figure 12: Main Flood Protection Concept Components........................................................................10 Figure 13: February 2022 Grading Plan and June Modification .........................................................11 Figure 14: Example of Changes to 2D Mesh for Proposed Condition...............................................12 Figure 15: Proposed Landuse and Manning’s “n” Roughness..............................................................13 Figure 15: Existing Condition Velocities with Critical Flow Comparison Locations .................14 Figure 16: Existing Condition Velocities with Critical Comparison Locations.............................15 Figure 17: Existing versus Post-Project On-Site Floodplain Storage................................................17 Figure 18: Existing versus Post-Project On-Site Floodplain Storage................................................18 PDF Page 5 of 30 92
______________________________________________________________________________________________________________________________ RMA 14-019-1 Page iii Flood Protection Conceptual Design Ventura County Unincorporated Area June 2022
List of Tables
Table 1: Existing Landcover Manning’s “n” Roughness Values ..............................................................8 Table 2: Proposed Landcover Manning’s “n” Roughness Values........................................................12 Table 3: Comparison of Flows at Critical Locations..................................................................................15 Table 4: Existing vs. Proposed Storage Comparison.................................................................................17 List of Appendices
Appendix A – Digital Appendix: Project Correspondence, February 2022 Grading Plan, HECRAS Model files and Supporting Data, Effective and Preliminary FEMA Data https://www.dropbox.com/sh/ajrpghtiogboxjk/AADEZIYFHNby4vYmBeqn5xqga?dl=0 Appendix B – Proposed vs. Existing Condition Hydrographs (plots included in report) PDF Page 6 of 30 93
______________________________________________________________________________________________________________________________ RMA 14-019-1 Page 1 Flood Protection Conceptual Design
Ventura County Unincorporated Area June 2022
1 Executive Summary
The project development consists of parcels 098001015, 098001016, 098001018, 098001019, and 098002004 which lie within a wide, shallow 1% Annual Chance Floodplain created by inadequate capacity within the adjacent Adams Barranca Channel.

Previous proposed site grading and flood hazard mitigation measures were reviewed by the Ventura County Watershed Protection District (VCWPD), which then identified that the changes were needed to show that the:

1. Proposed project site and structures are safe from flooding;

2. Proposed project will not adversely affect flooding conditions on adjacent properties or along FWY 126;

3. Removal and loss of the current natural floodplain storage on the project site should be replaced.

Kasraie Consulting (KC) previously provided an alternative conceptual design and corresponding report in August 2021. In October 2021, VCWPD indicated that it “in principle concurs with the proposed flood protection conceptual design to mitigate the hydrologic and hydraulic impact of the development of Santa Paula West Business Park on Adams Barranca and its floodplain”.

This submittal includes a more refined proposed site plan, report, and corresponding HEC-RAS 2D computer model that meet the above criteria while maximizing the available buildable area.

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______________________________________________________________________________________________________________________________ RMA 14-019-1 Page 2 Flood Protection Conceptual Design
Ventura County Unincorporated Area June 2022
2 Background

2.1 General
The proposed development consists of parcels 098001015, 098001016, 098001018, 098001019, and 098002004 which are located in an unincorporated area of County of Ventura immediately adjacent to the west side of the City of Santa Paula. It is situated on the eastern side of Adams Barranca, adjacent to the north side of FWY 126, and southwest of the intersection of Beckwith and Telegraph Roads (Figure 1). Current land use consists of row crops and orchards (Figures 2-4).

The current effective FEMA Flood Insurance Rate Map (FIRM) panels 06111C0778E and 06111C0779E dated 01/20/2010 (Figure 5) show that the site lies partially within the Zone A Approximate 1% Annual Chance (100-year) Floodplain.

Flood modeling and mapping are in the process of being updated with the latest preliminary FIRM panels published on July 31, 2020. This set of modeling and mapping show a wide, shallow 1% Annual Chance Floodplain created by inadequate capacity within the adjacent Adams Barranca Channel (Figure 6).

Figure 1: Project Area and Immediate Vicinity
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______________________________________________________________________________________________________________________________ RMA 14-019-1 Page 3 Flood Protection Conceptual Design
Ventura County Unincorporated Area June 2022
Figure 2: Looking North at Project Site from FWY 126
Figure 3: Looking Southwest at Project Site from the Intersection of Beckwith and Telegraph Rd Figure 4: Google 3D Aerial View of Project Site
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______________________________________________________________________________________________________________________________ RMA 14-019-1 Page 4 Flood Protection Conceptual Design
Ventura County Unincorporated Area June 2022
Figure 5: Effective FIRM Map Panel 778E and 779E
Figure 6: Preliminary FIRM Map Panel 778E and 779E
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VCWPD has provided comments about flooding of the site during a 1% Annual Chance (100-year) flood, and defined requirements for flood protection as part of the EIR process (RMA 14-019-1). These concerns and requirements can briefly be summarized below:

1. Proposed project site and structures are safe from flooding;

2. Proposed project should not adversely affect flooding conditions on adjacent properties or along FWY 126;

3. Removal and loss of the current natural floodplain storage on the project site should be replaced.

The previous conceptual design for the project consisted of an interceptor channel along Telegraph Road to the north of the project parcels, and another interceptor channel parallel to Adams Barranca from Telegraph Road to Freeway 126, with a discharge point back into Adams Barranca upstream of the freeway. The County and VCWPD commented that this design would tend to worsen flooding along Adams Barranca, on the project site, and on adjacent parcels. Please see correspondence included in the Project Correspondence folder in Appendix A.

2.2 July 31, 2020 Preliminary FIRM and Corresponding HEC-RAS 1D-2D Model

2.2.1 Evaluation of Preliminary Model
FEMA is in the process of revising numerous flood hazard studies within Ventura County including Adams Barranca, Briggs Road Drain, Fagan Canyon, Haines Barranca, and Peck Road Drain. Modeling supporting the preliminary map revision used HEC-RAS Version 5.0.7 consisting of a 1D-2D hybrid model. This model was used to evaluate previous design concepts by others. However, as a part of KC’s re-evaluation of existing conditions and previous designs, it was determined that the model had numerous technical issues including poor connections between the 1D and 2D portions of the model which result in
unnatural differences in
water surface
elevations (See Figure
7).

Figure 7: Preliminary Poor 1D-2D Model
Connection/Results
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2.2.2 Comingling Flow Analysis
The preliminary FEMA 1% Annual Chance Flood model includes five streams in 1D and the overbank areas between them as 2D. The entire run took approximately 5 hours to run on their machines. KC reviewed the model to determine how much impact the adjacent streams (Haines Barranca and Peck Road Drain) had on Adams Barranca.

When flow on all other streams were removed from the model, floodplain elevations and flow values along Adams Barranca (including at the project site) were statistically the same as those calculated by the complete model (flow included on all streams).

This indicated that remodeling Adams Barranca as a separate, single flooding source would be appropriate which then reduces run times and allows the analysis to use more discrete (smaller) cell sizes to emulate features within the watershed. This model is referred to as the Revised Existing Conditions Model.
3 Revised Existing Condition Model
When KC became involved with the design, a newer, FEMA accepted version of HECRAS (Version 6.0) became available which allowed direct modeling of bridge structures, eliminating the need for a hybrid 1D-2D model connection which reduces the change for calculation errors. The initial conceptual model runs (existing and proposed) were provided in August 2021 as part of a generalized submittal to VCWPD to get their concurrence on the design approach (October 2021).

Subsequently, HEC-RAS Version 6.2 has been made released by the US Army Corps of Engineers (USACE), approved for use by FEMA, and used for this analysis and submittal.

3.1 Hydrology
1% Annual Chance Flood flows on Adams Barranca are based on those used in FEMA’s preliminary model which corresponds to the value shown in the VCWPD Report Addendum Final: Hydrologic Modeling of the Santa Clara River with U.S. EPA Hydrologic Simulation Program – FORTRAN (HSPF) (December, 2009) at Node 842 immediately downstream of Foothill Road.

Figure 8: SCR HSPF Watersheds in Vicinity of the Project PDF Page 12 of 30 99
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Figure 9: Adams Barranca Flood Insurance Hydrology

3.2 Hydraulics

3.2.1 2D Mesh/ Boundary
Conditions
Multiple model iterations were
generated to determine the
general extent of flooding along
Adams Barranca. The final 2D
mesh was created to cover this
area using a 50’ x 50’ cell
resolution. Breaklines were added
along the stream and street
centerlines. Cells adjacent to these
are non-rectangular and generally
range in width from 12-25-feet.

The upstream hydrograph was
directly added to the main channel
immediately downstream of
Foothill Boulevard. Downstream
boundary conditions, at the edges
of the mesh, were all set to
normal depth using an estimated
slope of 1%. These locations are far enough from the main channel that they do not have an effect on the hydraulics in the vicinity of the project. Additionally, a direct tie-in Figure 10: Existing Condition 2D Mesh
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to Santa Clara River flood elevations was not necessary due to the significant difference in watershed size and peak flow time difference.

3.2.2 Manning’s “n” Roughness Values
VCWPD GIS parcel layer was initially overlaid onto the County 2016 aerial photography and then split to reflect changes in landcover. Each polygon was assigned a landcover type and corresponding roughness value
Table 1: Existing Landcover Manning’s “n” Roughness Values Landcover Mannings "n"
Buildings 1
Farmstead – not including Buildings 0.05
Field Crops 0.045
High Density Residential – not including Buildings 0.05 Improved Channel 0.035
Industrial/Commercial – not including buildings 0.035
Open Area 0.035
Orchard 0.07
Pking (Parking) 0.025
Railroad 0.025
School 0.045
SCR (Santa Clara River) 0.04
Stream 2 (main channel - fair) 0.045
Stream 3 (main channel - significant vegetation) 0.06
Street 0.025
Trees 0.08
Figure 11: Exiting Landuse and Manning’s “n” Roughness
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3.2.3 Terrain/Topography
The model incorporates more detailed/recent topographic information (2018 USGS Lidar: Southern CA Wildfire - https://www.fisheries.noaa.gov/inport/item/58709) downloaded from the NOAA Open Coast Data Access Viewer (https://coast.noaa.gov/dataviewer/#/).

Structures from the California Microsoft Building Footprints Layer were used to artificially raise the terrain 10-feet to represent the obstruction of shallow flow in the hydraulic model.

3.2.4 Vertical Datum/Coordinate System
All data provided/used for this analysis use the following:

Vertical Datum - North American Vertical Datum of 1988 (NAVD 88) Coordinate System - California State Plane Zone V (feet) 4 Updated Flood Protection Concept/Proposed Condition

4.1 Functional Description
The proposed flood protection concept builds upon the previous concept as described in Section 2.1 by using an interceptor channel to capture overflows from Telegraph Road and Adams Barranca’s east bank during a 100-year storm event.

However, instead of discharging the flows back into Adams Barranca above the freeway, these overflows will enter a large onsite storage basin located where the 100- year flood is expected to flow over the freeway under the existing condition. This basin will act as an “inlet bay” where most of the onsite flood waters will be collected via the north and the west interceptor channels; it will provide a spillage area where flood flows will overtop the freeway similar to the existing condition; and it will be utilized to also serve as an onsite detention and stormwater quality treatment basin mitigation resulting in making more of the project site available for development.

The flows entering Beckwith Road from Telegraph Road to the railroad tracks will also be intercepted and collected at the Telegraph Road intersection via a series of catch basin inlets and storm drains, so as to minimize the flows discharging south on Beckwith Road and overtopping the railroad tracks.

Along the east end of the project site to the Beckwith Road extension, an earthen interceptor channel, between the proposed building pad and existing railroad, will collect flows overflowing the tracks and will convey them to the Todd Lane Undercrossing.

The large onsite flood storage basin will have a low level 36” RCP outlet pipe with a flap gate which will drain to Adams Barranca upstream of or into the double RCB Caltrans culvert below the freeway (see Figure 12).

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Figure 12: Main Flood Protection Concept Components
Small
Interceptor
Channel
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4.1.1 February 2022 Grading Plan
Robert William Company LLC generated a preliminary grading plan based on the August 2021 conceptual design. It was further refined by KC in June 2022 to:

1. Increase the capacity of the proposed main interceptor channel to a 24’ x 12’ RCC.

2. Reduce the overflow elevation to provide better exchange of flow between Adams Barranca, Beckwith Road, and the “inlet bay” storage basin.

3. Raise the building pad elevation out of the modeled 100-year floodplain Figure 13: February 2022 Grading Plan and June Modification

4.1.2 Terrain/Topography
The modified grading plan replaced the existing condition terrain (section 3.2.3) where the two overlap.

4.1.3 2D Mesh/ Boundary Conditions
The existing condition model mesh was modified within the project site to discretize elements representing the proposed features (interceptor channels, “inlet bay” storage basin, …). See Figure 14. The remaining area outside of the project area was not adjusted.

Downstream boundary conditions were not changed from the existing condition model.

Basin Length along Adams
Barranca Extended & Overflow
Elevation Lowered to 230
NAVD88
Overflow Elevation Lowered
to 229 NAVD88
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Figure 14: Example of Changes to 2D Mesh for Proposed Condition

4.1.4 Manning’s “n” Roughness Values
Project site roughness values were adjusted to reflect the planned usage.

Table 2: Proposed Landcover Manning’s “n” Roughness Values Landcover Mannings "n"
Buildings 1
Farmstead – not including Buildings 0.05
Field Crops 0.045
High Density Residential – not including Buildings 0.05 Improved Channel 0.035
Industrial or Commercial – not including buildings 0.035 “Inlet Bay” Storage Basin 0.035
Open Area 0.035
Orchard 0.07
Pking (Parking) 0.025
Proposed Industrial – with Buildings 0.06
Railroad 0.025
Reinforced Concrete Channel (RCC) 0.015
School 0.045
SCR (Santa Clara River) 0.04
Stream 2 (main channel - fair) 0.045
Stream 3 (main channel - significant vegetation) 0.06
Street 0.025
Trees 0.08
Unimproved Channel 0.035
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Figure 15: Proposed Landuse and Manning’s “n” Roughness

4.1.5 Vertical Datum/Coordinate System
All data provided/used for this analysis use the following:

Vertical Datum - North American Vertical Datum of 1988 (NAVD 88) Coordinate System - California State Plane Zone V (feet) PDF Page 19 of 30 106
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5 Conclusions
The County’s EIR comments requested that the City explore providing onsite compensatory flood storage as part of the project. Based on our understanding of the County’s comments, we present the following quantifiable criteria to comply with the County/VCWPD requirements:

1. Criteria #1: Demonstrate that the post-project flow overtopping the freeway at the current point of discharge is equal to or less than the pre-project condition overflow (Section 5.1);

2. Criteria #2: Demonstrate that the post-project flow in the Todd Lane Undercrossing is equal to or less than the pre-project condition (Section 5.1);

3. Criteria #3: Provide compensatory onsite flood storage basin area to compensate for the loss of the pre-project floodplain storage volume over the project site (Section 5.2);

4. Criteria #4: Ensure that the post-project flood condition in Adams Barranca and the adjacent properties will be equal to or less than the pre-project condition (Section 5.3)

5.1 Comparison of Existing and Proposed Condition Flow Results Peak flows were compared at eight (8) different critical locations as show in Figures 15- 16 and Table 3. Complete hydrograph plots are in Appendix B.

Figure 15: Existing Condition Velocities with Critical Flow Comparison Locations PDF Page 20 of 30 107
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Figure 16: Existing Condition Velocities with Critical Comparison Locations Table 3: Comparison of Flows at Critical Locations
ID Location Existing Q100
(cfs)
Proposed Q100
(cfs)
Difference
(cfs) % Difference1
1 Over Telegraph 1928 1933 +5 +0.3
2 Over Telegraph onto Project Site2 1997 1842 -155 -7.8 3 Outflow from Adams East onto Project
Site between RR and Telegraph 968 282 -686 -70.9
4 Outflow from Adams West between
RR and Telegraph 2261 2216 -45 -2.0
5 Overflow from Adams East onto
Project Site Between RR and FWY126 718 986 +268 +37.3
6 Overflow from Adams West Between
RR and FWY126 1276 1285 +9 +0.7
7 Overtopping of FWY 126 from
Project Site 2609 2606 -3 -0.1
8 Flow through Todd Lane
Undercrossing 744 656 -88 -11.8
1Negative (-) is a decrease in flow, Positive (+) is an increase in flow 2 Includes flow onto site or proposed RCC and down Beckwith 3Key sites are listed in Bold
Evaluation of the results shown Table 3 show that the proposed condition meets the outlined criteria:

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1. Criteria #1: Demonstrate that the post-project flow overtopping the freeway at the current point of discharge is equal to or less than the pre-project condition overflow
Location 7 shows that the existing and proposed flows are statistically the same.

2. Criteria #2: Demonstrate that the post-project flow in the Todd Lane Undercrossing is equal to or less than the pre-project condition (Section 5.1); Location 8 shows that flows through the Todd Lane Undercrossing decrease.

5.2 Compensatory Onsite Flood Storage
The proposed flood mitigation plan for the project will consist of a 7.4-acre, 8-foot-deep onsite flood storage basin. This basin will act as an “inlet bay” where most of the onsite flood waters will be collected via the north and the west interceptor channels; it will provide a spillage area where flood flows will overtop the freeway similar to the existing condition; and it will potentially be utilized to provide onsite detention basin and stormwater quality mitigation measures making more of the project site buildable.

Additionally, the imported soil volume for the project will be reduced by excavating the area for the proposed basin and utilizing the dirt for the overall project.

The multi-purpose onsite flood storage basin proposed in the southwest corner of the project site will be placed where flood flows currently overtop the freeway. This is important because in order to ensure the post-project proposed condition overflows over the freeway do not exceed the existing condition flows and depths, the spillage (weir) area and elevations along the freeway will have to remain intact.

Soils and geotechnical studies will be completed at the time design plans are prepared to address soil slope and stability along the freeway under the proposed condition; and determine appropriate erosion or settlement protection measures. Two such measures could include constructing a spillway weir wall structure at the existing elevation profile parallel to the Caltrans ROW line. Additionally, a concrete liner on the slope along the weir wall could be utilized, if warranted by these geotechnical and structural engineering studies.

The flood storage basin will require an access road around it for maintenance, in addition to an access ramp to the bottom of the basin. A 36” RCP outlet pipe and flap gate will be included to drain the basin as well. The outlet pipe discharge to Adams Barranca immediately upstream of the FWY126 freeway culverts.

ESRI ArcMap software “Cut Fill” function was used to the volume between the modeled water surface elevations and underlying terrain for both the existing and post-project conditions. Results are shown below. The post-project concept consolidates the floodplain within the storage basin/interceptor channels and provides significantly more flood storage (82.2 ac-ft) within the site than under existing conditions (53.7 ac-ft).

That is equivalent to a 153% post-project over pre-project condition floodplain volume ratio. Dry areas shown within the post-project image below (lower right) will be mostly available for development. See Figure 5 and Table 4 below.

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Table 4: Existing vs. Proposed Storage Comparison
ft3acre-ft
Proposed 3581100 82.2
Existing 2340379 53.7
Figure 17: Existing versus Post-Project On-Site Floodplain Storage Evaluation of the results shown Table 4 and Figure 17 show that the proposed condition meets the outlined criteria:

3. Criteria #3: Provide compensatory onsite flood storage basin area to compensate for the loss of the pre-project floodplain storage volume over the project site The proposed interceptor channels and storage basin provides an additional 28.5 acre-ft (53% more) of floodplain storage when compared to the existing condition.

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5.3 Effect on Water Surface Elevation on Adjacent Properties The calculated water surface elevation for the existing condition from the proposed condition HEC-RAS results.

Figure 18: Existing versus Post-Project On-Site Floodplain Storage Evaluation of the results shown Figure 18 show that the proposed condition generally meets the outlined criteria:

4. Criteria #4: Ensure that the post-project flood condition in Adams Barranca and the adjacent properties will be equal to or less than the pre-project condition Increases to the 100-year water surface elevation offsite are generally limited to a maximum of 0.3’ (3.6”).
0 – 0.01’

0.01-0.05’

0.05-0.1’

0.1-0.2’

0.2-0.3’

0.3-0.5’

0.5-1.0’

1.0-20’
Proposed - Existing
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6 Summary of HEC-RAS Modeling Files Found in Appendix A Below is a summary of the HEC-RAS modeling files generated by Kasraie Consulting for the Flood Protection Conceptual Design
Model Name: 20220519AdamsBarranca_2D
Model Project File: 20220519AdamsBarran.prj
Plan: 20220519ExistingCondition
Existing Condition
KC 06/23/2022
Plan: 20220624ProposedCondition
Proposed Condition
KC 06/23/2022
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Appendix A – Project Correspondence
https://www.dropbox.com/sh/ajrpghtiogboxjk/AADEZIYFHNby4vYmBeqn5xqga?dl=0 PDF Page 26 of 30 113
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Appendix B – Proposed vs. Existing Condition Hydrographs PDF Page 27 of 30 114
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Ventura County Unincorporated Area PDF Page 30 of 30 June 2022 117 To: Honorable Mayor and Members of the City Council
From: Julie Latshaw, City Clerk
Subject: APPOINTMENT TO PARKS & RECREATION COMMISSION YOUTH MEMBER
Date: January 10, 2024
Agenda Item: 10.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff Recommends that the City Council:

1. Appoint applicant as Parks & Recreation Commission Youth Member.

Presented by: Julie Latshaw, City Clerk
BACKGROUND:

The City Clerk's office published Vacancy Notices for all open positions on Commissions, Committees and Boards, in the Santa Paula Times and on the city website and social media during the months of September through December.

In September 2023, Council appointed one new youth member. Since that time, the city has continued to advertise for one more youth member between the ages of 14 and 17 at the time of appointment that would serve for a term of one-year, or until a successor has been duly qualified and appointed.

Recreation Commission Youth Vacancy to fill one vacancy for a term of one-year, or until a successor has been duly qualified and appointed, serving (1/10/2024-1/10/2025).

Applicant: Kassidy Straetz was interviewed by Council at a Special Meeting on 1/10/2024. If applicant is appointed, this commission will be filled.

ANALYSIS:

None.

STRATEGIC PLAN:

This item is not a goal or objective in City Council’s two-year Strategic Plan, however, appointments to the Commissions, Committees and Boards described in this report assist in the furtherance of the Mission, Vision, and overarching categories and goals found within City Council’s two-year Strategic Plan.
118
FISCAL IMPACTS:

There are no associated fiscal impacts from this item.

OPTIONS:

The Council has the following available alternative option to Staff's Recommendation:

1. Decline to appoint applicant; and

2. Direct staff to continue advertising for additional applicants.

ATTACHMENTS:
119
To: Honorable Mayor and Members of the City Council
From: James Mason, Community & Economic Development Director Subject: DOWNTOWN FACADE IMPROVEMENT PILOT PROGRAM
Date: January 10, 2024
Agenda Item: 10.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Approve Resolution No.7496 authorizing the City Manager to expend $50,000 from the city's allocation of American Rescue Plan Act (ARPA) funds to provide matching grants to owners of commercial property and/or businesses located within the Downtown Property Business Improvement District to perform façade improvements or other qualified improvements.

BACKGROUND:

The heart of Santa Paula rests within the historic downtown business district. It is the aesthetic, cultural and economic lifeblood of the community and it is responsible for the City’s identity and enhances our quality of life. The City has made various investments in the downtown core, most notably when the Redevelopment Agency was alive and well. Recent investments include an inventory of public parking opportunities, renewed economic development support and outreach, including the Tables on Main effort, the formation of the Downtown Property Business Improvement District (PBID), and zone changes allowing housing in the commercial corridor. The purpose of the Commercial Façade Improvement Program (“Program”) is to add another economic development tool to the toolbox by providing financial assistance in the form of a matching grant to owners of commercial property and/or businesses located within the City of Santa Paula Downtown Overlay District to fund improvements to their building façades.

The goal of the Program is to facilitate commercial revitalization; stimulate private investment, preserve and beautify the commercial corridors, increase shopping activity, and create a pleasant atmosphere. By stimulating private investment and customer patronage, the Program adds value to the City’s economy and enhances the community experience.

The Program will be funded with $50,000 from the City's ARPA stimulus funds, as previously set-aside by Council, and with $50,000 from the Downtown Property Business Improvement District (PBID), as authorized by the PBID Board.

In 2019, 70% of downtown property owners voted to support the formation of a new Santa Paula Downtown Property Business Improvement District (PBID). Through the collection of a property-based assessment, the PBID began financing activities and amenities that improved Santa Paula’s downtown corridor. In June 2022, the PBID voted to set aside $50,000 of their funds to partner with the City towards the implementation of a Façade Improvement Program 120
as a "pilot program" for the PBID area only (as depicted in the area map, Attachment C).

The intended use of these funds is to meet community development needs, to financially assist businesses in the removal of blight, and to incentivize capital investment in the Downtown Property Business Improvement District .

Funding assistance shall be available to eligible commercial property and/or business owners who meet the requirements of the program. The maximum matching grant amount that will be awarded per applicant is $10,000. The applicant will be required to contribute personal funds equal to 20% of the grant amount awarded towards the City-approved improvements on the building.

Grant funds may be used to pay for building plan check and permit fees associated with the rehabilitation work proposed under the Program. If the applicant withdraws his/her application for assistance or fails to implement the rehabilitation within 180 days after funds are used for payment of architectural services, construction drawings and/or City application fees, the applicant shall be required to reimburse the City for all grant funds he/she received from the City.

Sample Assistance Scenario
In order to attain grant funding, the applicant must provide his/her own personal funds to the project in the amount of 20% of the grant amount awarded. Both the grant funds and the applicant’s personal funds would be used to perform improvements on the commercial façade. i.e. $10,000 grant (City) + $2,000 match (Applicant) = $12,000 façade investment ANALYSIS:

Property Ownership
The applicant(s) must be either the current property owner(s) or the current business owner(s) (tenant) to be rehabilitated in order to be eligible for Program assistance. Individuals, partnerships, corporations, and other legal entities may apply for assistance. The latest grant deed must list all current owners of the property. Property owner(s) shall mean any person(s) or legal entity(ies) that holds title to the subject property. In the case of multiple ownership, the signature of each title holder is required on all appropriate documents. The City will verify property ownership and require all persons currently on title to give written consent to all work proposed to be performed on the property prior to initiating such work.

If both the property owner (landlord) and business owner (tenant) apply for participation in the Commercial Façade Improvement Program and both satisfy the criteria to receive grant funds, only the property owner will be entitled to the grant funds unless the owner consents to the tenant receiving the funds.

Program Exclusions
The following business is not eligible to receive Program assistance: any residential rental property (apartment building) unless it is mixed-use building or the proposed project is for a home-based business within the residential rental property. 121
Eligible Commercial Properties
To be eligible for Program assistance, the property to be rehabilitated must be located within the Santa Paula Property Business Improvement District and meet all of the following requirements:

Property, or the area in which it is located, historically has been in need of repair and/or is prone to blight;
Project provides significant value to Santa Paula's Property Business Improvement District ;
Project involves a restoration/renovation of a historical building; Property is located on a major corridor; and
Property’s storefront is visible from the street or other public right-of-way.

Minimum Property Rehabilitation Standards
All work performed under the provisions of this Program shall meet all applicable standards contained in the City's Zoning Code and Building and Safety Code. However, it should be noted that this program is not intended or designed to fix or address code issues that may exist within the structure, unless such violations are a part of the façade improvements.

Eligible Property Improvements
The City has determined that the Program assistance may only be used for exterior rehabilitation items. Such exterior improvements may include, but are not limited to: exterior refinishing, signage, awning, fencing, windows, doors, lighting, paint, landscaping and/or decorative improvements.

City staff will recommend specific improvements based on site analysis or architectural design recommendations. Applicants must incorporate two or more eligible improvement elements.

Only improvements made to the street-facing portion of the building are eligible and improvements are not eligible if they are simply maintenance of the current façade.

Program assistance may also be used to address Building and Health Code violations, seismic upgrades, and American with Disabilities Act (ADA) compliance requirements as identified by the City that are a part of the façade improvements. Additionally, to participate in the Commercial Façade Improvement Program, all signage on the property to be rehabilitated must be brought up to conformance and maintained in conformance with the then-current Sign Ordinance of the City.

Program Procedures
Property owners and business owners may apply for program assistance by completing application forms and submitting such materials to the Community Development Department.

Applications will be reviewed in the order in which they are received. The City will maintain a waiting list for all prospective participants.

The City shall verify all information as necessary. Applicants will be notified in writing regarding eligibility status. Once an applicant has been determined to meet eligibility requirements, an initial inspection of the property will be made by the City to determine the extent of the improvements as well as any health and safety issues that need to be corrected 122
pursuant to the provisions of the Program. The proposed improvements will be subject to design review to ensure improvements and/or modifications are consistent with the character, integrity and historic era of the building.

The matching grant shall first be approved by the City. In order to obtain matching grant funding, applicants must meet all property and eligibility guidelines in effect at the time of funding approval. Applicants will be provided with written notification of approval or denial.

Reason(s) for funding denial will be provided, to the applicant, in writing.

The applicant will be required to submit a certified check payable to the City of Santa Paula to cover his/her 20% contribution. [The check will be deposited in an account for the project that will not be commingled with City funds.]
The City shall maintain a list of qualified contractors who have expressed interest in bidding on rehabilitation work and who have been cleared by the State Contractors License Board and are not listed on the debarred, suspended or ineligible contractors list as per 24 CFR part 5.

The City will coordinate with the property owner or business owner to obtain at least three (3) estimates from qualified contractors for each rehabilitation project. The property owner(s) or business owners shall be responsible for obtaining estimates for improvements. Estimates shall be submitted to the City in the prescribed form.

The applicant will make the final contractor selection from among three (3) qualified contractors who submit construction estimates. As required by SPMC Chapter 41 (Purchasing), the award of the contract will be awarded to the lowest responsive and responsible bidder. In a case where the applicant desires to award the construction contract to an approved contractor other than the lowest responsible bidder, the City may set the amount of the award equal to the amount of the bid of the lowest responsible bidder. The applicant shall then be responsible for any difference in the cost of construction. The selected contractor must also comply with the prevailing wage rates as determined by the Department of Industrial Relations pursuant to Article 2 of the California Labor Code.

Promotion of the Program
If approved, the City will establish marketing materials and an FAQ sheet in English and Spanish language to promote the program. Working with the PBID and Chamber and the City's Fellows, door-to-door solicitation of the program within the PBID boundaries will be conducted to ensure all active businesses are made aware of this opportunity. Property owners will be mailed a letter introducing them to the program.

STRATEGIC PLAN:

The implementation of a program to assist with beautification and aesthetic improvements to the downtown align with the following strategic goal and objective:

B. Economic Development
Goal: Enhance the economic vitality of the community through measures targeted towards development and business retention and expansion and attraction, resulting in diverse housing options, increased revenue generation, job creation, and a business-friendly community.

Objective 3.Downtown Beautification
Develop guidelines which address architecture, landscaping, streets, and hardscape elements within the Downtown and historic districts. (General Plan Environmental & Cultural Resources 123

4.C)
FISCAL IMPACTS:

Community & Economic Development Department staff will manage the application process, fund appropriation, and oversight of construction improvements (which will include code compliance, plan review and permits). The Program will be funded with $50,000 from the city's allocation of American Rescue Plan Act (ARPA) funds (GL# 412-5-3002-209), until such time as those funds are exhausted.

OPTIONS:

In addition to staff's suggested action, Council may:

1. Approve Resolution No.7496 with modifications and/or adjust the total amount of funding for the Program.

2. Deny approval of Resolution No. 7496 and postpone investment in the economic assets of the downtown district.

ATTACHMENTS:

ATTACHMENT_A__RESOLUTION_NO._7496__Facade_Improvement_Program_-41926821- v2.docx
b - Commercial Facade Improvement Program Application.pdf d_ downtown property business improvement district map.pdf c__facade_improvement_program_guidelines.docx
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ATTACHMENT A
RESOLUTION NO. 7496
COMMERCIAL FAÇADE IMPROVEMENT PROGRAM
125
RESOLUTION NO. 7496

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
PAULA AUTHORIZING THE CITY MANAGER TO EXPEND $50,000
FROM THE CITY’S PORTION OF THE AMERICAN RESCUE PLAN

ACT FUNDS TO PROVIDE MATCHING FUNDS TO THE FUNDS

PROVIDED BY THE DOWNTOWN PROPERTY BUSINESS

IMPROVEMENT DISTRICT, TO PROVIDE GRANTS TO OWNERS OF

COMMERCIAL PROPERTY AND/OR BUSINESSES LOCATED

WITHIN THE DOWNTOWN OVERLAY DISTRICT TO PERFORM

FACADE IMPROVEMENTS OR OTHER QUALIFIED

IMPROVEMENTS
The City Council of the City of Santa Paula resolves as follows:

SECTION 1: The City Council finds and declares as follows:

A. The City of Santa Paula adopted an expanded Downtown Overlay District and related policies as a part of the 2040 General Plan to provide more opportunities for economic investment and vitality in the community.

B. In 2019, 70% of downtown property owners voted to support the formation of a new Santa Paula Downtown Property Business Improvement District (PBID).

Through the collection of a property-based assessment, the PBID began financing activities and amenities that improved Santa Paula’s downtown corridor.

C. The proposed Commercial Façade Improvement Program (“Program”) provides matching grants to owners of commercial property and/or businesses located within the Downtown Property Business Improvement District to perform façade improvements or other qualified improvements on those commercial structures.

D. Improvements to historical structures that house the existing and future businesses within the Downtown Property Business Improvement District will promote commercial revitalization, stimulate private investment, preserve and beautify the commercial corridors, increase shopping and tourism activity, and create a pleasant walking environment by improving the visual aesthetics of commercial building façades.

E. The City Council finds it is in the public interest to authorize the expenditure of $50,000 from the city's allocation of American Rescue Plan Act (ARPA) funds, matching $50,000 committed by the Downtown Property Business 126
Improvement District, to fund the grant Program to help stimulate the commercial vitality of businesses located within the Downtown Overlay District while also preserving the District’s unique small town character and historical significance.

F. The City Council further finds that the allocation of $50,000 in funds from the city's allocation of American Rescue Plan Act (ARPA) is also in the public interest because the aesthetic appeal of restored facades and pedestrianfriendly improvements will attract outside revenue from tourists that can be used for City services, improving the overall quality of life of Santa Paula residents.

SECTION 2: Allocation of funds from ARPA funds.

A. The City Manager of the City of Santa Paula is authorized to allocate $50,000 from the city's allocation of American Rescue Plan Act (ARPA) funds, matching $50,000 committed by the Downtown Property Business Improvement District, to award matching grants to owners of commercial property and/or businesses located within the Downtown Property Business Improvement District to fund facade improvements or other qualified improvements on those commercial structures. This matching grant program shall be known as the “Commercial Façade Improvement Program”.

B. The City Manager, or his designee, is authorized to undertake all necessary actions to implement the appropriation of funds described in this Section.

SECTION 3: The City Manager, or his designee, must utilize the $50,000 from ARPA funds to fund the matching grants awarded to selected participants of the Commercial Façade Improvement Program (“Program”). The awarding of funds is subject to the following restrictions:

A. A participant must complete the City-provided Commercial Façade Improvement Program application and provide any other information required by the City.

B. No more than $10,000 in grant money shall be awarded to a participant.

C. The proposed project must not be for a residential rental property (apartment building). An exception is if the property is a mixed-use building or the project is for a home-based business within the residential rental property.

SECTION 4: In addition to complying with any other Program Guidelines established by the City, a property awarded funds must satisfy all of the following criteria:
127
A. The property, or the area in which it is located, historically has been in need of repair and/or is prone to blight.

B. The proposed project provides significant value to Santa Paula’s Downtown Property Business Improvement District.

C. The proposed project involves a restoration or renovation of a historical building.

D. The property is located on a major corridor.

E. The property’s storefront is visible from the street or other public right-ofway.

SECTION 4: The Community and Economic Development Director will have authority to interpret the provisions of Section 3.C. and any other established Program Guidelines.

Such interpretation shall not be unreasonable, arbitrary, or capricious, and must promote the purpose of the Program.

SECTION 5. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.

SECTION 6: The City Clerk is directed to certify the adoption of this Resolution.

APPROVED AND ADOPTED at a regular meeting of the Santa Paula City Council this 10th day of January, 2024.

_________________________
Leslie Cornejo, Mayor
ATTEST:

_________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:
_________________________
Monica Castillo, City Attorney
APPROVED AS TO CONTENT:
_________________________
Dan Singer, City Manager
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ATTACHMENT B
FAÇADE IMPROVEMENT PROGRAM APPLICATION
129

COMMERCIAL FACADE

IMPROVEMENT PROGRAM

APPLICATION

PLEASE READ INSTRUCTIONS CAREFULLY
The following information is necessary for all
applications. Failure to provide accurate and
complete information will delay review. All
information on each proposal will be kept
confidential. Please submit one form for each
property you wish to rehabilitate.

1. Property Description
Address(es) of Commercial
Property to be Rehabilitated:

Business Name:

Business Type:

The property that I am applying for is: □ Tenant-Occupied □ Owner‐Occupied Business License Certificate Number:

Does your business have any code
violations pending with the City?
□ No □ Yes – Please list violations:

2. Applicant Information
Applicant Type, check all that apply: □ Property Owner □ Business Owner Name:

Address:

City: State: Zip:

Business Phone Number: Cell:

E‐mail:

3. Property Owner – Name as it appears on Deed/Title Documents Name: Phone:

Address:

City: Zip: E‐Mail:

City of Santa Paula | 970 Ventura St.| Santa Paula, CA 93061 Phone: (805) 931-4214| https://www.spcity.org/

FOR STAFF USE ONLY
Accepted by: Date:
130
Commercial Facade Improvement Application

4. Facade and Rehabilitation Work Proposed
Please indicate what improvements you wish to make to the exterior of your storefront (or street-facing façade):
□ Awnings
□ Lighting
□ Paint
□ Windows
Note: The City will not pay for work that has been completed prior to application and grant approval.

5. Matching Grant Allocation Request
Match to be Contributed: $_____________ 20% match of grant request is required to receive assistance.

6. Certificates
The applicant certifies that:
 He/she has read the Program Guidelines and fully understands the content;  The date and exhibits contained in this application and proposal are true, correct and complete.  The applicant understands that the applications are being a come, first serve basis and that there can be no more than one application accepted per building.

Print Name of Applicant/Business Owner:

Signature of Applicant/Business Owner: Date:

Print Name of Property Owner:

Signature of Property Owner:

Date:

Attach the following documents to the application. Incomplete applications will not be accepted. □ Evidence of business ownership (e.g. lease or grant deed) □ Evidence of property and fire insurance.
□ Color photographs of the storefront - include all sides of the building and property. □ Proof of Funds to Contribute 20% Match – most recent bank statement.

Mail your application package to:

City of Santa Paula
Attention: Commercial Façade Improvement Program
P.O Box 569
Santa Paula, CA 93061
□ Doors
□ Landscaping
□ Signage
□ Other__________________________________________________ City of Santa Paula | 970 Ventura St.| Santa Paula, CA 93061 Phone: (805) 931-4214| https://www.spcity.org/ The program requires applicants to provide a 20% fund match of the total grant allocation.

Grant amount requested: $ The maximum grant amount is $10,000. □ City Business License
131
132
133

ATTACHMENT C

PROPERTY BUSINESS IMPROVEMENT DISTRICT
COMMERCIAL FAÇADE IMPROVEMENT PROGRAM GUIDELINES
134
2 PROPERTY BUSINESS IMPROVEMENT DISTRICT
COMMERCIAL FAÇADE IMPROVEMENT PROGRAM GUIDELINES
Property Ownership
The applicant(s) must be either the current property owner(s) or the current business owner(s) (tenant) to be rehabilitated in order to be eligible for Program assistance.

Individuals, partnerships, corporations, and other legal entities may apply for assistance. The latest grant deed must list all current owners of the property. Property owner(s) shall mean any person(s) or legal entity(ies) that holds title to the subject property. In the case of multiple ownership, the signature of each title holder is required on all appropriate documents. The City will verify property ownership and require all persons currently on title to give written consent to all work proposed to be performed on the property prior to initiating such work.

If both the property owner (landlord) and business owner (tenant) apply for participation in the Commercial Façade Improvement Program and both satisfy the criteria to receive grant funds, only the property owner will be entitled to the grant funds unless the owner consents to the tenant receiving the funds.

Program Exclusions
The proposed project must not be for a residential rental property (apartment building).

An exception is if the property is a mixed-use building or the project is for a home-based business within the residential rental property.

Eligible Commercial Properties
To be eligible for the Program assistance, the property to be rehabilitated must be located within the Santa Paula Property Business Improvement District and meet all of the following requirements:
 Property, or the area in which it is located, historically has been in need of repair and/or is prone to blight;
 Project provides significant value to Santa Paula's Property Business Improvement District
 Project involves a restoration/renovation of a historical building;  Property is located on a major corridor; and
 Property’s storefront is visible from the street or other public right-of-way. 135
3 Minimum Property Rehabilitation Standards
All work performed under the provisions of this Program shall meet all applicable standards contained in the City's Zoning Code and Building and Safety Code. However, it should be noted that this program is not intended or designed to fix or address code issues that may exist within the structure, unless such violations are a part of the façade improvements.

Eligible Property Improvements
The City has determined that the Program assistance may only be used for exterior rehabilitation items. Such exterior improvements may include, but are not limited to:
exterior refinishing, signage, awning, fencing, windows, doors, lighting, paint, landscaping and/or decorative improvements.

City staff will recommend specific improvements based on site analysis or architectural design recommendations. Applicants must incorporate two or more eligible improvement elements. Only improvements made to the street-facing portion of the building are eligible and improvements are not eligible if they are simply maintenance of the current façade.

Program assistance may also be used to address Building and Health Code violations, seismic upgrades, and American with Disabilities Act (ADA) compliance requirements as identified by the City that are a part of the façade improvements. Additionally, to participate in the Commercial Façade Improvement Program, all signage on the property to be rehabilitated must be brought up to conformance and maintained in conformance with the then-current Sign Ordinance of the City.

Program Procedures
Property owners and business owners may apply for program assistance by completing application forms and submitting such materials to the Community Development Department. Applications will be reviewed in the order in which they are received. The City will maintain a waiting list for all prospective participants.

The City shall verify all information as necessary. Applicants will be notified in writing regarding eligibility status. Once an applicant has been determined to meet eligibility requirements, an initial inspection of the property will be made by the City to determine the extent of the improvements as well as any health and safety issues that need to be corrected pursuant to the provisions of the Program. The proposed improvements will be subject to design review to ensure improvements and/or modifications are consistent with the character, integrity and historic era of the building.

The matching grant shall first be approved by the City. In order to obtain matching grant funding, applicants must meet all property and eligibility guidelines in effect at the time of funding approval. Applicants will be provided with written notification of approval or denial.

Reason(s) for funding denial will be provided, to the applicant, in writing.

The applicant will be required to submit a certified check payable to the City of Santa Paula to cover his/her 20% contribution. [The check will be deposited in an account for the project that will not be commingled with City funds.] 136
4 The City shall maintain a list of qualified contractors who have expressed interest in bidding on rehabilitation work and who have been cleared by the State Contractors License Board and are not listed on the debarred, suspended or ineligible contractors list as per 24 CFR part 5. The City will coordinate with the property owner or business owner to obtain at least three (3) estimates from qualified contractors for each rehabilitation project. The property owner(s) or business owners shall be responsible for obtaining estimates for improvements. Estimates shall be submitted to the City in the prescribed form.

The applicant will make the final contractor selection from among three (3) qualified contractors who submit construction estimates. As required by SPMC Chapter 41 (Purchasing), the award of the contract will be awarded to the lowest responsive and responsible bidder. In a case where the applicant desires to award the construction contract to an approved contractor other than the lowest responsible bidder, the City may set the amount of the award equal to the amount of the bid of the lowest responsible bidder. The applicant shall then be responsible for any difference in the cost of construction. The selected contractor must also comply with the prevailing wage rates as determined by the Department of Industrial Relations pursuant to Article 2 of the California Labor Code.

Award Restrictions
A participant must complete the City-provided Commercial Façade Improvement Program application and provide any other information required by the City.

No more than $10,000 in grant money shall be awarded to a participant.

Award Criteria:
o The property, or the area in which it is located, historically has been in need of repair and/or is prone to blight.
o The proposed project provides significant value to Santa Paula’s Downtown Property Business Improvement District.
o The proposed project involves a restoration or renovation of a historical building. o The property is located on a major corridor.
o The property’s storefront is visible from the street or other public right-of-way. 137
To: Honorable Mayor and Members of the City Council
From: Jonathan Royas, Management Analyst
Subject: CONSIDERATION OF A RESIDENT ACADEMY PROGRAM
Date: January 10, 2024
Agenda Item: 10.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends the City Council:

1. Discuss and provide staff direction regarding the creation of a resident academy program.

Presented by: Jonathan Royas, Management Analyst
Mirka Vargas, Management Fellow
BACKGROUND:

The idea of a Resident Academy Program ("Academy") is rooted in the goal of fostering community engagement, civic participation, and building stronger connections between the City and residents. It was also a primary objective of the City Council in 2019, but was stymied in part by the pandemic. Similar programs offered in cities throughout Southern California create an immersive learning opportunity in a relatively short time frame, normally eight to ten weeks, allowing participants to engage directly with City staff and departments.

Ultimately, an Academy is designed to provide those who work or live in Santa Paula with an opportunity to learn firsthand how the City of Santa Paula is managed and operated while supporting some of Council's core values such as innovation, communication, collaboration/teamwork, and diversity/inclusivity.

In October 2023, staff initiated research on various Academy programs. Research revealed programs in the cities of Ventura, Camarillo, Thousand Oaks, and Moorpark, however, these programs primarily centered around police and sheriff academies with a focus on law enforcement. In an effort to find programs that focused on the entire organization, staff researched other academies throughout the State and found academy programs in the cities of Carlsbad, San Mateo, Placentia, Santa Clara, Monrovia, and the counties of Alameda and San Diego. Staff initiated contact with all of the cities and the two counties and were successful in obtaining details into their programs to assist us in creating programming details for a proposed Santa Paula Academy.

Currently, Santa Paula does not have its own Academy. Establishing such a program could yield several significant benefits:
138

1. Promote civic engagement by providing participants with the knowledge and tools to remain engaged within the community, advocating for involvement through volunteerism, joining commission boards, or considering candidacy for City Council.

2. Educate residents about the functions of City government, including City departments, affiliate entities and organization, municipal services, and the decision-making processes.

3. Increase transparency and build trust regarding the operations of municipal government.

4. Strengthen the relationship between the City Council, City staff, and the community.

ANALYSIS:

Staff has drafted a proposed Academy program utilizing "best practices" obtained from local and county governments tailored specifically to the City of Santa Paula for Council's feedback and consideration. The proposed program is detailed below.

RESIDENT ACADEMY PROGRAM OVERVIEW
The Santa Paula Resident Academy, of which an official name is still yet to be determined, would offer an immersive learning opportunity, allowing participants to engage directly with City staff and all City departments, including Administration, Finance, Police, and more, to grasp decision-making processes, resource allocation, and departmental operations. The program involves interactive sessions providing comprehensive overviews of City services, programs, and developmental plans. Learning will include the City's relationship to the State and County as well as other civic, municipal and affiliate entities which comprise local services. This immersive hands-on experience involves discussions, interactive activities, facility visits, and aims to cultivate informed and engaged residents.

The Academy aims to inspire participants to remain engaged within the community, advocating for involvement through volunteerism, joining commission boards, or considering candidacy for City Council or other elected offices such as the Library District and School Board.

WHO CAN PARTICIPATE / COHORT SIZE
As proposed, participants would be required to be a Santa Paula resident or business owner and at least 18 years of age. To ensure the quality of instruction and interaction with participants, class size would be limited to a maximum of 30 and a minimum of 15 participants. Based on a tentative timeline, staff aims to release the application before the end of January to provide ample time for inquiries and submissions and accept applications through the end of February. Acceptance notifications would ideally be sent out by mid-March and any vacated spots would be offered to any wait-listed participants.

PROGRAM LENGTH
The Academy is designed to be a ten-week program tentatively scheduled to begin in March 2024 and conclude in June 2024. Based on best practices from other entities, sessions would be scheduled on the same weekday evening for three hours (i.e. Every Tuesday 5:30PM139 8:30PM). The ten sessions are organized with a fixed schedule, designating one or more departments to each session taking place at various locations throughout the City. Prior to each session, departments are given an allotted time slot and are responsible for putting together an interactive presentation, as well as selecting the snacks and refreshments for the attendees. Below, and provided as Exhibit A, is a tentative Academy session schedule.

TENTATIVE SESSION SCHEDULE
January 2024 Announce the launch of Academy, make social media posts, press release, application opens.

February 29,
2024
Application is due
March 2024 Selection & notification process
April 2024 Academy begins
April 1-5 Session #1 Welcome Dinner & Facilities Tour
April 8-12 Session #2 Policy & Leadership (City Council & Strat Plan, City Government Overview, Jurisdictions Overview, City Clerk, Sup. Long, Brown Act, FCP) April 15-19 Session #3 Municipal Financial Management (Finance, City Budget, Licenses)
April 22-26 Session #4 Intergovernmental/Legal Affairs (PIO, Intergovernmental/Leg Affairs, HR, IT, CM Office Stuff)
April 29-May 3 Session #5 Public Works, Infrastructure, & Services (Streets, Sewers, Solid Waste, Storms, Water/Wastewater, Traffic Safety)
May 6-10 Session #6 Police & Fire (Police & County Fire Operations, K-9 Demo, Dispatch, Emergency Services, CERT, Citizens Corps, Explorer Program) May 13-17 Session #7 Parks & Recreation (Parks, Senior Center, Youth Services, PAL, Volunteer Program, SPUSD Partnership/Sports, City Events, Trees) May 20-24 Session #8 Community & Economic Development (Land Use & Planning, Building & Safety/Permits, Code Enforcement, Housing & Homeless) May 27-31
Session #9 Community Services & Organizations (PBID, Chamber, SPIRIT, SP Services Coalition, SP Together, Cultural Arts Collective, Library, Housing Authority )
June 3-7
Session #10 Graduation/Dinner*
*A dinner commemorating the participants' completion of the Academy.

The dinner will be attended by participants, select city staff, and members of the City Council. The evening will feature an awards ceremony where the Mayor will congratulate the participants and encourage them to sustain their civic involvement.

MATERIALS PROVIDED
During the initial session, participants will receive a city-branded portfolio and a City brand USB drive to store department presentations and additional materials. Participants will be provided light snacks and drinks during each session. A "graduation" event will be planned for participants to include an invitation by the City Council to receive certificates of completion.

ACADEMY EVALUATION
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Participants will receive a brief survey at the start of the first session to provide staff a better understanding of their preferences and needs for the remainder of the program. Additionally, at the conclusion of each session, an evaluation form will be provided to gather feedback from participants. This feedback will be invaluable for improving future sessions and enhancing the overall experience.

CONCLUSION
Staff is recommending the establishment of a Resident Academy Program which aligns with Council's core values identified in the Strategic Plan related to innovation, communication, collaboration/teamwork, and diversity/inclusivity. By investing in such a program, the City of Santa Paula has the opportunity to create a more resilient and participatory community. This evening, Council is asked to discuss and provide staff feedback regarding the creation of an Academy program.

STRATEGIC PLAN:

The Resident Academy Program supports Council's currently adopted Strategic Plan in achieving the following goals:

1. Connected and Healthy Community
Goal: Educate and engage residents and businesses bout programs, initiatives, and foster regional partnerships that create a safe and healthy community to live, work, and thrive.

2. Community Vitality
Goal: Provide the residents of Santa Paula with sustainable resources and programs to make this a great place to live and grow.

FISCAL IMPACTS:

Moving forward with an Academy will have both soft and hard costs, which were not anticipated in the current approved budget.

The "soft costs" involve the time and effort invested by members of the Executive Team and department staff. While the initial implementation phase incurs higher costs due to the novelty of the program, subsequent Academies would witness a reduction in these soft costs as materials and presentations become established.

As for hard costs, the Academy is projected to incur an estimated cost of $173 per person, as outlined in the table below. For a complete Academy cohort consisting of 15 participants, the total estimated cost is $2595. To address these costs, staff is in the process of identifying funds as well as considering potential sponsorships from local businesses, particularly for expenses related to food.

In further exploration of financial strategies, staff discussions have also raised the possibility of introducing a nominal fee for the Academy to help offset expenses. While it is uncommon for most cities to charge residents for such programs, Santa Clara's Leadership Academy sets a precedent with a fee of $750 per person. In the context of Santa Paula, a modest fee of $50 per person is proposed, generating an estimated revenue of $750 for 15 participants but 141
making the program readily accessible for all residents. Charging a nominal fee also works to establish greater buy-in and commitment to the program as participants become invested.

This approach would bring the total estimated cost to the City to $1845 per cohort, exclusive of soft costs.

As an Academy is not currently budgeted for, should Council support this effort, staff will return in February 2024 for a broader discussion and budget adjustment to fund this program related to either an American Rescue Plan Act (ARPA) allocation, sponsorship funds, or some other funding source.

ESTIMATED EXPENSES
Item
Per
Participant
Welcome Dinner $25.00
Graduation Dinner $40.00
Snacks & Water $20.00
Branded Portfolio $35.00
Graduation Award $50.00
Thumb Drive $3.00
Total $173.00
OPTIONS:

The Council has the following available alternative options to staff’s recommendations:

1. Direct staff to make modifications to the proposed Academy; or

2. Direct staff not to move forward with a Resident Academy Program.

ATTACHMENTS:

Exhibit A - Proposed Academy Schedule.pdf
142

EXHIBIT A -

PROPOSED

RESIDENT

ACADEMY

SCHEDULE
143
Tentative Santa Paula Academy Schedule
Spring 2024
*Dates and locations subject to change.

Session #1 Welcome & City Tour
April 1-5 Lunch & facility tour Community
Center
Auditorium
Session #2 Policy & Leadership
April 8-12 City Council & Strat Plan, City Government Overview, Jurisdictions Overview, City Clerk, Sup. Long, Brown Act, FCP Council
Chambers
Session #3 Municipal Financial Management
April 15-19 Finance, City Budget, Licenses
Session #4 Intergovernmental/Legal Affairs
April 22-26 PIO, Intergovernmental/Leg Affairs, HR, IT, CM Office Stuff Session #5 Public Works, Infrastructure, & Services
April 29 –
May 3
Streets, Sewers, Solid Waste, Storms, Water/Wastewater, Traffic Safety
Water
Treatment
Facility
Session #6 Police & Fire
May 6-10 Police & County Fire Operations, K-9 Demo, Dispatch, Emergency Services, CERT, Citizens Corps, Explorer Program Police
Department
Session #7 Parks & Recreation
144
May 13-17 Parks, Senior Center, Youth Services, PAL, Volunteer Program, SPUSD Partnership/Sports, City Events, Trees
P&R
Community
Center
Session #8 Community & Economic Development
May 20-24 Land Use & Planning, Building & Safety/Permits, Code Enforcement, Housing & Homeless
Session #9 Community Services & Organizations
May 27-31 PBID, Chamber, SPIRIT, SP Services Coalition, SP Together, Cultural Arts Collective, Library, Housing Authority
Train Depot
Chamber of
Commerce
Session #10 Graduation Dinner
June 3-7 Graduation Ceremony
145
To: Honorable Mayor and Members of the City Council
From: Dan Singer, City Manager
Subject: APPOINTMENTS TO THE MAYOR'S STANDING AND AD HOC

COMMITTEES
Date: January 10, 2024
Agenda Item: 10.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:
a) Consider appointments to the Mayor's Standing and Ad Hoc Committees and review appointments to Regional and State boards, committees and commissions. The Mayor may ratify appointments to these committees.

Presented by: Dan Singer, City Manager
BACKGROUND:

The Mayor's annual appointment of Councilmembers to various committees, boards and commissions is in accordance with the Santa Paula Municipal Code Section 30.03 (A). That section provides that the Mayor must appoint the members of the City Council's standing committees no later than the second regular meeting in the month following the appointment as Mayor.

Based on the various committee adjustments, and with the rotation of the Mayor, an opportunity now exists to consider appointments to the Council's various committees, boards and commission and to update the list of assignments.

ANALYSIS:

Exhibit A shows the current Local Standing and Ad Hoc Committees, Regional Boards and Commissions and State Committees. The list has been modified to reflect the current Mayor (Cornejo) and Vice Mayor (Chavez) who are assigned to the committees that require the appointment of the presiding Mayor and Vice Mayor. The list also includes the changes proposed by Mayor Cornejo.

In addition, modifications were made to the list of committees to reflect the elimination of the Social Justice Ad Hoc Committee and the All Children Thrive Committee Liaison, as both of these efforts have concluded and are no longer needed. The Communications Ad Hoc Committee was added as was the notation of Southern California Edison's GAP committee. 146
Exhibit B offers the same list of appointments, however it reflects a chart that more visually outlines each Councilmember's current appointments, demonstrating how many committees each Councilmember is currently assigned. This chart also identifies those assignments involving a primary and alternate appointee, whereby the alternate is listed with a capital "A." While this list would indicate that Councilmember Crosswhite only holds four assignments, the list does not reflect that she has been elected to the LAFCo Board and to SCAG.

Members of the Council are asked to review the proposed assignments which will become effective in January 2024 by ratification of the Mayor.

Finally, Councilmember Juarez has requested the Mayor and Council consider establishing a new Public Safety Standing Committee. The purpose and purview of the Committee as submitted by Mr. Juarez is attached as Exhibit C. Were the Council to support the establishment of such a committee, the City Attorney and City Manager would need to return with an adopting Resolution, at which time Council could consider appointments to the Committee.

STRATEGIC PLAN:

This is a routine, annual action, as anticipated in the City's Municipal Code, thus it is not identified as strategic in nature.

FISCAL IMPACTS:

Each committee, whether ad-hoc or standing, requires the presence and involvement of at least one staff person. Meetings take time to establish, agenize, publish, conduct and then follow up on. The more frequently a committee meets and the more requests or recommendations a committee has or makes, creates a direct impact on those staff members assigned to that committee.

OPTIONS:

ATTACHMENTS:

Exhibit A - 2024 Mayor's Standing Committees.pdf
Exhibit B - 2024 Chart of City Council Committees.pdf
Exhibit C - Public Safety Committee Proposal.pdf
147
Exhibit A
Current Mayors Standing Committee List
(Reflecting the current Mayor and Vice Mayor)
148

CITY COUNCIL COMMISSION/COMMITTEE APPOINTMENTS
MAYOR’S STANDING COMMITTEES – 2024
LOCAL STANDING COMMITTEES:

BROADBAND AND TECHNOLOGY STANDING
COMMITTEE:

Andy Sobel & Pedro Chavez, Members
CANNABIS STANDING COMMITTEE:

Carlos Juarez & Pedro Chavez, Members
Meetings held as needed

ECONOMIC DEVELOPMENT STANDING
COMMITTEE:

Pedro Chavez & Leslie Cornejo, Members
Jason Herber & Noel Kieswetter, Commissioners
Meetings held as needed
FINANCE COMMITTEE:

Leslie Cornejo, Presiding Mayor, Member
Pedro Chavez, Presiding Vice Mayor, Member

HOMELESSNESS AND HOUSING STANDING
COMMITTEE:

Carlos Juarez & Pedro Chavez, Members
Aaron Dunkel & Maria Grace Kelly, Commissioners
Meetings held as needed

SANTA PAULA BASIN PUMPERS ASSOCIATION
Leslie Cornejo & Public Works Director, Members
Annual mtg. 4th Thursday of May-2:00 p.m.

ADHOC COMMITTEES:

CITY FACILITIES AND INFRASTRUCTURE NEEDS

AD HOC COMMITTEE
Carlos Juarez & Pedro Chavez, Members

COMMUNICATION COMMITTEE AD HOC
Andy Sobel & Pedro Chavez, Members

DEVELOPMENT AGREEEMENT NEGOTIATING
TEAM AD HOC (Harvest Project)
Leslie Cornejo & Jenny Crosswhite, Members

UNION OIL BUILDING USE AD HOC
Leslie Cornejo & Andy Sobel, Members
LIAISON COMMITTEES:

CALIFORNIA JOINT POWERS INSURANCE
AUTHORITY:

Pedro Chavez, Member
Carlos Juarez, Alternate

CITIZENS CORP LIAISON
Carlos Juarez, Member

CLEAN POWER ALLIANCE
Jenny Crosswhite, Member
Andy Sobel, Alternate
1 st Thursdays of month, 2:00 p.m.

FISH LADDER AUTHORITY
Leslie Cornejo, Member
Annual Mtg. in April, to be announced

HARDING PARK ADVISORY BOARD LIAISON
Leslie Cornejo, Member

PARKS & RECREATION COMMISSION LIAISON
Pedro Chavez, Member
Carlos Juarez, Alternate
4 th Thursday of month, 6:30 p.m.

PROPERTY BUSINESS IMPROVEMENT DISTRICT

LIAISON (PBID)
Leslie Cornejo, Member

SANTA PAULA BLUE RIBBON ADVISORY
COMMITTEE (Santa Paula Hospital)
Carlos Juarez & Andy Sobel, Members

SANTA PAULA UNIFIED SCHOOL

DISTRICT/CITY COUNCIL JOINT COMMITTEE
(2X2)
Andy Sobel & Leslie Cornejo, Members
Chris Wilson, Member
Tommy Frutos, Member
Meetings held as needed.

SENIOR ADVISORY COMMITTEE LIAISON
Carlos Juarez, Member
1 st Thursday of month, 1:30 p.m.
149

CITY COUNCIL COMMISSION/COMMITTEE APPOINTMENTS
MAYOR’S STANDING COMMITTEES - 2024

COUNTY STANDING
APPOINTMENTS:

ECONOMIC DEVELOPMENT COLLABORATIVE -

VENTURA COUNTY (EDC-VC)
Pedro Chavez, Member
Andy Sobel, Alternate
3 rd Thursday of month, 3:30 p.m.

SCE GOVERNMENT AFFAIRS POLICY (GAP)
Pedro Chavez, Member

VENTURA COUNCIL OF GOVERNMENTS (VCOG)
Leslie Cornejo, Member
Jenny Crosswhite, Alternate
2 nd Thursday of month, 4:00 p.m., Camarillo City Hall

VENTURA COUNTY AIR POLLUTION CONTROL

DISTRICT ADVISORY COMMITTEE (VCAPCD)
Leslie Cornejo, Member (4-yr term exp 3/9/25)
4th Tuesday of month, 7:30 p.m.

VENTURA COUNTY REGIONAL ENERGY

ALLIANCE (VCREA)
Andy Sobel, Member
Pedro Chavez, Alternate
Bi-monthly, 3rd Thursday – 10:15 a.m. in
Jan/March/May/July/Sept/Nov

VENTURA COUNTY TRANSPORTATION
COMMISSION (VCTC) – Stipend, $100 per
Meeting (2 meeting maximum per month)
Jenny Crosswhite, Member
1 st Friday of month, 10:00 a.m. – Camarillo City Hall

VENTURA COUNTY TRANSPORTATION
COMMITTEE (Heritage Valley)
Jenny Crosswhite, Member
1-3 meetings per year, around mbrs. Schedule

VENTURA REGIONAL SANITATION DISTRICT
(VRSD) – Stipend, $186 per meeting
Carlos Juarez, Member
Pedro Chavez, Alternate
1 st and 3rd Thursdays of monthly, 8:30 a.m.
150
2024 CHART OF CITY COUNCIL COMMITTEES Cornejo Chavez Juarez Crosswhite Sobel 1 Broadband and Technology Standing Committee X X
2 California Joint Powers Insurance Authority X A
3 Cannabis Standing Committee X X
4 Citizen's CORP Liaison X
5 City Facilities and Infrastructure Needs Committee X X 6 Clean Power Alliance Board X A
7 Communications Committee Ad Hoc X X
8 Development Agreement Negotiating Team (Harvest Project) Ad Hoc X X 9 Economic Development Collaborative - Ventura County (EDC-VC) X A 10 Economic Development Standing Committee X X
11 Finance Committee X X
12 Fish Ladder Authority X
13 Harding Park Advisory Board Liaison X
14 Homeless and Housing Standing Committee X X
15 Property Business Improvement District Liaison (PBID) X 16 Parks and Recreation Commission Liaison X A
17 Santa Paula Basin Pumpers Association X
18 Santa Paula Blue Ribbon Advisory Committee (Santa Paula Hospital) X X 19 Santa Paula Unified School District/City Council Joint Committee (2x2) X X 20 SCE Government Affairs Policy (GAP) X
21 Senior Advisory Committee Liaison X
22 Union Oil Building Use Ad Hoc Committee X X
23 VCTC Committee (Heritage Valley) X
24 Vent Co Air Pollution Control District Advisory Comm 4 yr term (VCAPCD) X 25 Ventura County Council of Governments (VCOG) X A
26 Ventura County Regional Energy Alliance (VCREA) A X
27 Ventura County Transportation Commission (VCTC) X
28 Ventura Regional Sanitation District (VRSD) A X
Appointments 11 11 7 4 6
Alternantes 0 2 2 1 2
* City Representative on Board of Directors for LAFCO & SCAG - Jenny Crosswhite 151
Exhibit C
Public Safety Committee Consideration
152
153
To: Honorable Mayor and Members of the City Council
From: Dan Singer, City Manager
Subject: FUTURE AGENDA ITEMS
Date: January 10, 2024
Agenda Item: 11.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends City Council review future agenda items.

BACKGROUND:

The attached Future Agenda Items forecast identifies anticipated agenda items for upcoming Council meetings as well as Study Session topics and long-range discussion items. Placing this forecast on the agenda affords the Council and the public the opportunity to discuss such topics and to make any recommendations. It should be noted this is only a forecast and may change over the course of time or based on feedback by the Mayor and City Manager during review of future agendas.

ANALYSIS:

Should a member of the City Council wish to introduce a future agenda topic, it should be done in compliance with the Council's adopted Manual of Procedural Guidelines, Section 5.1.

Items introduced by a member of the Council during a Council meeting requires a second and should be reserved for time-sensitive matters needing attention within the proceeding 45 day period.

STRATEGIC PLAN:

FISCAL IMPACTS:

OPTIONS:

ATTACHMENTS:

1.10.24_Future Agenda Items.docx
154
Santa Paula City Council Tentative Agenda Schedule
Updated 11/30/2023
JANUARY 24, 2024 AGENDA ITEMS
CDD Housing Authority Trust Fund Request January
Admin Crossing Guard Contract Award January
Admin Harvest at Limoneira Off-Site Improvement Agreement January Admin Strategic Plan Update January
CDD Housing Element Adoption January
Finance Annual City Audit January
Finance Finance Department Report January
Admin Ag Labor Relations Board (ALRB) Presentation January SPECIAL MEETING JANUARY 29, 2024

JOINT PLANNING / COUNCIL
Admin Development Agreement Lewis Limoneira
FEBRUARY 7, 2024 AGENDA ITEMS
CDD Red Tail Tax Credit TEFRA Hearing February
CDD Red Tail Funding Agreement February
Admin Crossing Guard Contract Award February
Finance Additional Revenue Options February
P&R Parks & Recreation Department Report February

STUDY SESSION TOPICS
Admin No Smoking Ordinance April
Attorney Municipal Code Update Overview February
Finance Development Impact Fees March

FUTURE AGENDA ITEMS
CDD Red Tail Tentative Track Map
PW Plans & Specifications for 8th Street Streetlight Repair Project Finance Unclaimed Funds
CDD Cultural Arts Update
CDD ADU Ordinance
Legal Fire MOU Amendment
Finance Mid-Year Budget Review
Admin Expand Video Recordings to Commissions & Special Meetings CDD Appointment of Housing Trust Fund Oversite Committee Admin ARPA Project Review
155
Santa Paula City Council Tentative Agenda Schedule
Updated 11/30/2023
P&R City Hall Security Fencing Award of Contract
P&R Police Department Remodel Award of Contract
156