City of Santa Paula
City Council
MAYOR LESLIE CORNEJO
VICE MAYOR PEDRO A. CHAVEZ
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER ANDY SOBEL
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, MAY 15, 2024
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting
CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
2 City of Santa Paula - City Council - City Council Regular Meeting
1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
6. PRESENTATIONS
6.A NATIONAL SMALL BUSINESS MONTH - PROCLAMATION
6.B FINANCE DEPARTMENT REPORT
RECOMMENDATION:
Staff recommends that the City Council receive and file the FY 2023/2024 Activity Report for the Finance Department.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.
REGULAR MATTERS - COUNCIL CHAMBERS
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6.C PARKS & RECREATION DEPARTMENT ACTIVITY REPORT
RECOMMENDATION:
Staff recommends that the City Council:
1. Receive and file the Parks & Recreation Department's Activity Report for the period of January 1, 2024, to April 30, 2024.
Presented by: Gregory Barnes, Parks & Recreation Director
7. CITY COUNCIL REPORTS
8. CITY MANAGER REPORTS
9. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
9.A APPROVAL OF MINUTES
City Council Regular Minutes May 1, 2024
RECOMMENDATION:
Staff recommends Council approve minutes.
9.B APRIL 2024 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for April 2024, starting check number 336983 and ending check number 337250.
2. Review and accept the "Certification of Salaries" for the pay period ending dates April 5th, 2024, through April 19th, 2024.
9.C WATER RECYCLING FACILITY PROCUREMENT POLICY WAIVER
VENDOR LIST
RECOMMENDATION:
Staff recommends that the City Council:
Adopt Resolution No. 7517 approving exemption of certain suppliers from purchasing policy (§ 41.08 of Santa Paula Municipal Code) in accordance with state law, for purchases of goods and services related to the listed equipment at the WRF as recommended by Staff.
9.D PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST
CONSULTING GROUP FOR PLAN REVIEW AND INSPECTION SERVICES FOR BUILDING & SAFETY, AND ENGINEERING/GRADING.
4 City of Santa Paula - City Council - City Council Regular Meeting RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a three-year Professional Services Agreement with Interwest Consulting Group to provide building plan review and inspection services, with a not-to-exceed amount of $80,000 per fiscal year, subject to review by City Attorney.
2. Take such additional, related action that may be desirable.
10. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Public comments
Close public hearing
Discussion and action
10.A
RESOLUTION NO. 7515 DECLARING THE CITY'S INTENT TO GRANT A
FRANCHISE TO ESVOLTA, LP FOR UNDERGROUND
INTERCONNECTION AND TRANSMISSION EQUIPMENT IN, ALONG,
ACROSS, UPON, AND UNDER CERTAIN PUBLIC STREETS AND RIGHTOF-WAY WITHIN THE CITY OF SANTA PAULA RECOMMENDATION:
Staff recommends the City Council adopt Resolution No. 7515 and schedule a public hearing for June 5, 2024 to discuss and consider the adoption of an Ordinance granting a franchise to esVolta, LP to use or lay and use interconnection and transmission wiring and appurtenances for the purpose of transmitting and distributing electricity in, along, across, upon, and under certain public streets and right-of-way within the City of Santa Paula.
Presented by: Tom Tarantino, Planning & Economic Development Manager
10.B VENTURA COUNTY WATERSHED PROTECTION DISTRICT'S BENEFIT ASSESSMENT PROGRAM FOR FY 2024-2025
RECOMMENDATION:
Staff recommends that the City Council:
1. Open the public hearing;
2. Receive testimonial and documentary evidence from the public, if any;
3. Close the public hearing;
4. Adopt Resolution No. 7516 authorizing the City Manager to allow City participation in the Ventura County Watershed Protection District’s Benefit Assessment Program for FY 2024-25 and continue the City’s 5 City of Santa Paula - City Council - City Council Regular Meeting assessment of $37.74 per Benefit Assessment Unit (BAU) per year to fund a portion of the City’s Stormwater Management Program.
Presented by: Clete J. Saunier, Public Works Director
11. ACTION ITEMS
11.A 5-YEAR PAVEMENT MANAGEMENT PLAN UPDATE
RECOMMENDATION:
Staff recommends that the City Council:
1. Receive and file the updated 5-Year Cycle 1 Pavement Management Plan
2. Provide staff direction on recommendations related to 5-Year Cycle 2 Pavement Management Plan
Presented by:
Clete J. Saunier, Director of Public Works
Robert Woodward, m6 Consulting, City Engineer
11.B MAIN STREET CROSSWALKS CONTRACT AWARD
RECOMMENDATION:
Staff recommends that the City Council:
1. Award a Construction Contract to J.L. Plank Inc. dba Cen-Cal Construction for the construction of the Main Street Crosswalk Improvements in the amount of $803,803 and authorize the City Manager to execute the contract in a form approved by the City Attorney;
2. Authorize the City Manager or his designee to approve contract change orders to the Construction Contract as required and verified by staff in an amount not to cumulatively exceed $80,380.30 and an allowance of $80,380.30 for construction management, inspection, materials testing, and engineering support services for the Main Street Crosswalk Improvements project.
3. Approve budget adjustments as noted in the Fiscal Impacts section Table 1.
Presented by: Clete Saunier, Public Works Director
11.C THIRD QUARTER FISCAL REPORT
RECOMMENDATION:
Staff recommends that the City Council
1. Approve Resolution No. 7518 Adopting a Balanced Budget Policy
2. Approved the budget allocation noted in the Fiscal Impacts Section Presented by: Finance Director Christy Ramirez
11.D ANALYSIS OF SANTA PAULA MUNICIPAL CODE RELATED TO VEHICLE 6 City of Santa Paula - City Council - City Council Regular Meeting
CRUISING
RECOMMENDATION:
It is recommended that the City Council:
Provide direction to staff as needed, regarding what changes to make to the City’s Municipal Code, if any.
Presented By: Seth Merewitz, Interim City Attorney
11.E APPOINTMENTS TO COMMISSIONS AND COMMITTEES
RECOMMENDATION:
Staff Recommends that the City Council:
1. Appoint applicants to the Affordable Housing Trust Fund Oversite Committee.
Presented by: Julie Latshaw, City Clerk
12. ITEMS FOR FUTURE AGENDAS
12.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council review future agenda items and give consideration to one Councilmember request for future discussion and action.
Presented by: Dan Singer, City Manager
13. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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