City of Santa Paula
City Council
MAYOR LESLIE CORNEJO
VICE MAYOR PEDRO A. CHAVEZ
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER ANDY SOBEL
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, AUGUST 21, 2024
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, CITY ATTORNEY
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CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
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1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. CLOSED SESSION REPORT
6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
7. PRESENTATIONS
7.A THE ARC OF VENTURA COUNTY RECOGNITION
7.B PREMIER AMERICA EDUCATIONAL SCHOLARSHIP ANNOUNCEMENT
8. CITY COUNCIL REPORTS
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.
REGULAR MATTERS - COUNCIL CHAMBERS
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9. CITY MANAGER REPORTS
10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
10.A APPROVAL OF MINUTES
City Council Special Meeting August 7, 2024
City Council Regular Meeting August 7, 2024
RECOMMENDATION:
Staff recommends Council approve minutes.
10.B JUNE 2024 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for June 2024, starting check number 337494 and ending check number 337890.
2. Review and accept the "Certification of Salaries" for the pay period ending dates May 31st, 2024, through June 14th, 2024.
10.C JULY 2024 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for July 2024, starting check number 337494 and ending check number 337890.
2. Review and accept the "Certification of Salaries" for the pay period ending dates June 28th, 2024, through July 12th, 2024.
10.D KEMCORP CONSTRUCTION, INC CONSTRUCTION CONTRACT FOR
POLICE STATION AND SECURITY FENCE SITE IMPROVEMENTS
RECOMMENDATION:
Staff Recommends that the City Council:
1. Authorize the City Manager to execute a contract with KemCorp Construction, Inc. for the Police Station and Security Fence Site Improvements in the amount of $235,000.00 in a form approved by the City Attorney.
10.E MILL STREET WATERLINE REPLACEMENT PROJECT CONTRACT AWARD
RECOMMENDATION:
4 City of Santa Paula - City Council - City Council Regular Meeting Staff recommends that the City Council:
1. Award a Construction Contract to Toro Enterprises, Inc. for the construction of the Mill Street Waterline Replacement Project in the amount of $1,158,415 and authorize the City Manager to execute the contract in a form approved by the City Attorney;
2. Authorize the City Manager or his designee to approve contract change orders to the Construction Contract as required and verified by staff in an amount not to cumulatively exceed $115,842 and an allowance of $115,842 for construction management, inspection, materials testing, and engineering support services for the Mill Street Waterline Replacement Project.
3. Approve budget adjustments as shown in Table 2 of the Staff Report for the Mill Street Waterline Replacement Project.
10.F TELEGRAPH ROAD WIDENING PROJECT DESIGN AWARD
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve and authorize the City Manager to execute an agreement with MNS Engineers, Inc. in an amount not to exceed $348,880.00 for professional design services for the Telegraph Road Widening Project;
2. Approve budget allocations as shown in Table 1 of the Staff Report for the Telegraph Road Widening Project.
10.G MAIN ST / HARVARD BLVD / TELEGRAPH RD ROUNDABOUT PROJECT
DESIGN AWARD
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve and authorize the City Manager to execute an agreement with MNS Engineers, Inc. in an amount not to exceed $280,585.00 for professional design services for the Main St/Harvard Blvd/Telegraph Rd Roundabout Project;
2. Approve budget allocations as shown in Table 1 of the Staff Report for the Main St/Harvard Blvd/Telegraph Rd Roundabout Project.
10.H CALIFORNIA EMERGING TECHNOLOGY FUND GRANT BUDGET
APPROPRIATION
RECOMMENDATION:
Staff recommends City Council:
1. Approve a budget allocation of $1,000.00 in new revenue and matching expenditures from the California Emerging Technology Fund (CETF), as noted in the Fiscal Impact section of this report.
10.I MODIFICATION TO PUBLIC WORKS DIRECTOR SALARY ASSUMPTIONS RECOMMENDATION:
5 City of Santa Paula - City Council - City Council Regular Meeting Staff recommends that the City Council:
Adopt Resolution No. 7537 modifying salary assumptions for the Public Works Director position in the approved City's salary schedule.
11. ACTION ITEMS
11.A PARTIAL ASSIGNMENTS OF THE SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT NO. 6074 (HARVEST AT LIMONEIRA)
RECOMMENDATION:
Staff recommends the City Council:
1. Adopt Resolution No. 7535 to do the following:
A. Consent to the Partial Assignments of the Subdivision Improvement Agreement for Tract No. 6074; and
B. Authorize the Public Works Director to reduce the performance bond filed by Lewis Limoneira Community Builders LLC for Tract No. 6074 to cover only street improvements, provided Richmond American Homes of Maryland, Inc. and Lennar Homes of
California, Inc. first file warranty bonds to cover completed sewer and water improvements.
2. Authorize the City Manager to execute the Partial Assignments and make any necessary changes subject to the approval of the City Attorney prior to recording.
Presented by: Monica Castillo, City Attorney
11.B COMMUNITY BIKE TRAIL CONNECTIVITY PROJECT DESIGN AWARD RECOMMENDATION:
Staff recommends that the City Council:
1. Approve and authorize the City Manager to execute an agreement with MNS Engineers, Inc. in an amount not to exceed $841,756.00 for professional design services for the Community Bike Trail Connectivity Project;
2. Approve budget adjustments as shown in Table 2 of the Staff Report for the Community Bike Trail Connectivity Project.
Presented by: Public Works Director Clete Saunier
12. ITEMS FOR FUTURE AGENDAS
12.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council review future agenda items.
13. ADJOURNMENT
State of California )-
6 City of Santa Paula - City Council - City Council Regular Meeting County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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