City of Santa Paula
City Council
MAYOR LESLIE CORNEJO
VICE MAYOR PEDRO A. CHAVEZ
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER CARLOS JUAREZ
COUNCILMEMBER ANDY SOBEL
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, NOVEMBER 6, 2024
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting
CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
2 City of Santa Paula - City Council - City Council Regular Meeting
1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. CLOSED SESSION REPORT
6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
7. PRESENTATIONS
7.A RECYCLING AWARDS PRESENTATION BY ATHEN SERVICES
7.B POLICE DEPARTMENT REPORT
RECOMMENDATION:
1. Receive and file Police Department Report
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.
REGULAR MATTERS - COUNCIL CHAMBERS
3 City of Santa Paula - City Council - City Council Regular Meeting Prepared by: Don Aguilar, Police Chief
7.C COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT
QUARTERLY REPORT
RECOMMENDATION:
That the City Council receive and file the report.
Presented by: James Mason, Community & Economic Development Director
8. CITY COUNCIL REPORTS
9. CITY MANAGER REPORTS
10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
10.A APPROVAL OF MINUTES
City Council Special Meeting October 15, 2024
City Council Regular Meeting October 15, 2024
RECOMMENDATION:
Staff recommends Council approve minutes.
10.B MEASURE T FUND ALLOCATION AND EXCHANGE: 6TH STREET
ROADWAY AND STORM DRAIN DISASTER RELATED REPAIR AND
EMERGENCY FUND REIMBURSEMENT
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize staff to increase the previously approved amount of reserves to cover costs related to the emergency from $441,323.71 to $487,470.28.
2. Approve a budget adjustment to cover the expenses related to the emergency that were moved from other funds to the General Fund in FY 23/24 as noted in the Fiscal Impacts Section.
3. Approve a budget adjustment to transfer money from the General Fund Reserve to the General Fund in FY 23/24 as noted in the Fiscal Impacts Section.
4. Approve a budget adjustment to transfer $ $26,400.76 of Measure T funds from the Citywide Street Preservation Project to the General Fund in FY 24/25 as part of Year 1 of a potential 5-Year Repayment Plan for the 6
th Street Roadway and Storm Drain Repair Project, as noted in the fiscal impacts section.
4 City of Santa Paula - City Council - City Council Regular Meeting Prepared by: Bob Woodward, PE - Consulting City Engineer
10.C SANTA CLARA RIVER MONITORING PROGRAM MEMORANDUM OF
AGREEMENT
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to sign the Memorandum of Agreement (MOA) to provide for equal cost sharing to fund the Santa Clara River (SCR) Total Maximum Daily Load (TMDL) Monitoring Program.
10.D FIRST AMENDMENT TO CFD NO. 1 FUNDING, CONSTRUCTION AND
ACQUISITION AGREEMENT - HARVEST AT LIMONEIRA
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7547 authorizing the Mayor/Chairperson to execute the First Amendment to the Funding, Construction and Acquisition Agreement—Harvest Community Facilities District No. 1 on behalf of the City of Santa Paula and Harvest Community Facilities District No. 1.
10.E WELL NO. 6 ACCEPTANCE - HARVEST AT LIMONEIRA
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7545 Accepting Well No. 6 Facilities and the Well No. 6 Site.
10.F UNITED STATES DEPARTMENT OF TRANSPORTATION (USDOT) SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT AGREEMENT AND
BUDGET APPROPRIATION
RECOMMENDATION:
Staff recommends City Council:
1. Approve a budget allocation of $280,000.00 in new revenue and matching expenditures from the United States Department of Transportation’s (“USDOT”) Federal Highway Administration (“FHWA”), as noted in the Fiscal Impact section of this report; and
2. Authorize the City Manager to execute a Grant Agreement for the Safe Streets and Roads for All (SS4A) Grant Program between the United States Department of Transportation’s (“USDOT”) Federal Highway Administration (“FHWA”) and the City of Santa Paula (“City”).
10.G SALE OF CITY PROPERTIES IN THE VICINITY OF 600 SOUTH PALM AVENUE
5 City of Santa Paula - City Council - City Council Regular Meeting RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the offer of $170,000 from Cedro Construction Inc for the purchase of one city-owned parcel totaling 18,730 square feet located south of 120 and 124 East Santa Maria Street (Assessor’s Parcel Number: 104-0-065-185); and to accept an offer of $88,000 from Santa Paula Materials Inc. for the purchase of two city-owned parcels totaling 7,654 square feet east of 600 South Palm Avenue (Assessor’s Parcel Numbers: 104-0-193-055 AND 104-0-193-095)
2. Authorize the City Manager to enter into Purchase and Sales Agreements with the buyers in forms approved by the City Attorney.
3. Authorize a budget adjustment in the amount of $258,000 in revenues (GL 100-4-7500-6300) and $4,625 in escrow expenses (100-5-3001- 209).
10.H CalAPP GRANT FOR SOLAR PERMITTING & SYMBIUM SOFTWARE
AGREEMENT
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize acceptance of a $40,000 grant from the California Energy Commission for the California Automated Permit Processing (CalAPP) Program for the Symbium solar permit software.
2. Amend the Fiscal Year 2024-25 budget by appropriating the $40,000 in grant revenue (321-4-7500-4277) and expenses (321-5-3001-207).
3. Authorize the City Manager to execute the Symbium Master Licensing Agreement.
11. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Public comments
Close public hearing
Discussion and action
11.A INTRODUCTION OF ORDINANCE NO. 1340 AMENDING SPMC CHAPTER
16.227 - ACCESSORY DWELLING UNITS
RECOMMENDATION:
Staff recommends that the City Council:
1. Open the public hearing.
2. Waive first reading, read by title only, and introduce Ordinance No. 1340, entitled "An Ordinance of the City Council of the City of Santa Paula Amending Chapter 16.227 of the City of Santa Paula Municipal 6 City of Santa Paula - City Council - City Council Regular Meeting Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and Finding the Action to be Statutorily Exempt from CEQA under Public Resources Code § 21080.17."
12. ACTION ITEMS
12.A ANNUAL AUDIT - FY 22/23
RECOMMENDATION:
Staff recommends the City Council receive and place on file the Annual Audited Financial Statements for the Fiscal Year ended June 30, 2023.
Presented by: Christy Ramirez, Finance Director
13. ITEMS FOR FUTURE AGENDAS
13.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council review future agenda items.
14. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
7 City of Santa Paula - City Council - City Council Regular Meeting