Agenda packet, regular meeting — Santa Paula City Council, November 20, 2024

City of Santa Paula
City Council

MAYOR LESLIE CORNEJO
VICE MAYOR PEDRO A. CHAVEZ

COUNCILMEMBER JENNY CROSSWHITE

COUNCILMEMBER CARLOS JUAREZ

COUNCILMEMBER ANDY SOBEL

CITY COUNCIL REGULAR MEETING OF THE

SANTA PAULA CITY COUNCIL
WEDNESDAY, NOVEMBER 20, 2024
6:30 PM - City Council Regular Meeting

SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060

JULIE LATSHAW, CITY CLERK

DAN SINGER, CITY MANAGER

MONICA CASTILLO, CITY ATTORNEY
City of Santa Paula - City Council - City Council Regular Meeting 1

CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.

HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.

1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.

2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.

HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.

Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.

PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.

Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.

City of Santa Paula - City Council - City Council Regular Meeting 2

1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.

2. INVOCATION

3. FLAG SALUTE

4. ROLL CALL

5. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct staff to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.

6. PRESENTATIONS

6.A RECYCLING AWARDS PRESENTATION BY ATHENS SERVICES

6.B END OF THE YEAR HOUSING MARKET UPDATE

6.C MEASURE T OVERSITE COMMITTEE ANNUAL REPORT

6.D POLICE DEPARTMENT REPORT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.

HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.

REGULAR MATTERS - COUNCIL CHAMBERS
City of Santa Paula - City Council - City Council Regular Meeting 3 RECOMMENDATION:

1. Receive and file Police Department Report
Prepared by: Don Aguilar, Police Chief

6.E COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT

QUARTERLY REPORT
RECOMMENDATION:

That the City Council receive and file the report.

Presented by: James Mason, Community & Economic Development Director

6.F PRESENTATION ON THE SURVEY RESULTS OF THE VENTURA

COUNTY FARMWORKER STUDY AND ACTION PLAN
RECOMMENDATION:

That the City Council:

Receive and file a presentation on the survey results conducted as part of Phases 2 and 3 of the Ventura County Farmworker Housing Study and Action Plan.

7. CITY COUNCIL REPORTS

8. CITY MANAGER REPORTS

9. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.

9.A APPROVAL OF MINUTES
City Council Special Meeting November 6, 2024
City Council Regular Meeting November 6, 2024
RECOMMENDATION:

Staff recommends Council approve minutes.

9.B OCTOBER 2024 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for October 2024, starting check number 338696 and ending check number 339079.

2. Review and accept the "Certification of Salaries" for the pay period ending dates October 4th, 2024, through October 18th, 2024.

9.C SECOND READING AND ADOPTION OF ORDINANCE NO. 1340
City of Santa Paula - City Council - City Council Regular Meeting 4 AMENDING SPMC CHAPTER 16.227 - ACCESSORY DWELLING UNITS RECOMMENDATION:

Staff recommends that the City Council conduct the second reading of and adopt Ordinance No. 1340 amending Chapter 16.227 "Accessory Dwelling Units" of the Santa Paula Municipal Code, thereby aligning with State housing legislation taking effect January 1, 2025.

9.D CONTINGENCY INCREASE TO OILFIELD ELECTRIC & MOTOR

CONTRACT FOR INSTALLATION OF EMERGENCY GENERATOR
(COMMUNITY CENTER)
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize a Contingency Increase of $11,325 to the Oilfield Electric & Motor Contract for the Installation of Emergency Generator at the Community Center.

9.E CONTINGENCY INCREASES TO THE AWARDED CONTRACTS RELATED

TO THE POLICE STATION REMODEL AND SITE IMPROVEMENT

PROJECT
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize Contingency Increases to the Awarded Contracts Related to the Police Station Remodel and Site Improvement Project for the Following Amounts: Zuma Construction Group, Inc. 20%, Quality Fence Company, Inc. 10%, KemCorp Construction, Inc. 10%

10. ACTION ITEMS

10.A RESOLUTION ACCEPTING PHASE ONE SPORTS PARK TURF AND

IRRIGATION IMPROVEMENTS WITH ONE YEAR WARRANTY - HARVEST

AT LIMONEIRA
RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution No. 7549 Accepting Phase One Sports Park Turf and Irrigation Improvements with One Year Warranty.

Presented by: Greg Barnes, Parks & Recreation Director

10.B UNION OIL BUILDING FUND AND MAINTENANCE PRIORITIES RECOMMENDATION:

Staff recommends that the City Council:

1. Provide Direction to Staff Regarding the Union Oil Building Maintenance Priorities and the $2 Million Chevron Donation in order for staff to return to Council with a budget amendment.

City of Santa Paula - City Council - City Council Regular Meeting 5 Presented by: Greg Barnes, Parks & Recreation Director

10.C 2023/2024 YEAR END FISCAL REPORT
RECOMMENDATION:

Staff recommends that the City Council receive the FY 2023/2024 Year End Fiscal Report.

Presented by: Finance Director Christy Ramirez

11. ITEMS FOR FUTURE AGENDAS

11.A FUTURE AGENDA ITEMS
RECOMMENDATION:

Staff recommends City Council review future agenda items.

12. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.

On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
City of Santa Paula - City Council - City Council Regular Meeting 6 To: Honorable Mayor and Members of the City Council
From: Donald Aguilar, Police Chief
Subject: POLICE DEPARTMENT REPORT
Date: November 20, 2024
Agenda Item: 6.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

1. Receive and file Police Department Report
Prepared by: Don Aguilar, Police Chief
BACKGROUND:

For providing progress in several aspects of the Police Department, it is important to provide Department updates to the City Council.

ANALYSIS:

In the past, the Chief of Police has provided reports to the City Council, highlighting key areas such as crime statistics, trends, grants status', dispatch response, achievements, and noteworthy events.

Year to date 2024 Part 1 Crimes / Traffic Citations will be reviewed An update on sworn and civilian training over the reporting period will be given Provide Department project upgrades Status - Police Station Construction and City Hall Parking Lot Fence Construction
Review the progress and staffing of the Department - Opening the Police Sergeant Recruitment
Announce the recent Department employee milestone accomplishments - FBI National Command Course Graduation / Supervisory Leadership Institute Graduation / Investigator of the Year Nomination by Peace Officers Association of Ventura County Report on the selection of the Department "Officer of the Year" Recognition and new monthly "Chief's Newsletter" for police employees
Discuss our recent community engagement - Neighborhood Watch National Night Out Review the progress of our emergency preparedness - CERT Class #2 Graduation, "Sound the Alarm" Smoke Alarm event, Disaster Service Worker (DSW) training, and "Stop the Bleed" training for employees
STRATEGIC PLAN:
7 The quarterly report provides a metric for Strategic Plan Goal E., Objective #3. E. Public Safety
Goal:

Create an environment within the City in which our residents feel safe and which promotes the City as a location of choice for living, working, visiting and recreating.

Objective 3:

Work towards the execution and implementation of the Police Department Strategic Plan FISCAL IMPACTS:

None
OPTIONS:

ATTACHMENTS:
8 To: Honorable Mayor and Members of the City Council
From: James Mason, Community & Economic Development Director Subject: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT

QUARTERLY REPORT
Date: November 20, 2024
Agenda Item: 6.E

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

That the City Council receive and file the report.

Presented by: James Mason, Community & Economic Development Director BACKGROUND:

PLANNING DIVISION
Planning Commission - October 22, 2024
The Planning Commission directed the Community & Economic Development Director to send a letter to the Santa Paula Unified School District stating the school site acquisitions at 7, 8, 31, 32, 34 and 36 Palm Court for expansion of the Santa Paula High School campus that their Facilities Master Plan is consistent with the City's General Plan. The expansion area will include a new gym, multipurpose rooms and swimming pool facilities.

The Planning Commission adopted Resolution No. 3861 approving Conditional Use Permit No. 2024-CUP-01 to allow the operation of a fitness center for Planet Fitness on property zoned Commercial-General at 568-B W. Main Street, subject to the project Conditions of Approval.

The Planning Commission adopted Resolution No. 3862 recommending that the City Council adopt a revised Accessory Dwelling Unit ordinance and find that the adoption of the proposed ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code section 21080.

The Chief Building Official presented draft Accessory Dwelling Units architectural and building plans before the Planning Commission. He discussed next steps in providing pre-approved plans which will be available for residents to use to help expedite the review and approval process for ADUs.

Business Licenses
9 Fifty-five Commercial business licenses and ten Home Business Occupations were issued in July - September 2024.

Development Applications
One new development application was received in July - September 2024 for the Foothill (Phase 2 of Harvest).

Planning Applications
Thirty new planning applications were received in July - September 2024.

SPECIFIC PLAN UPDATES
Santa Paula West Business Park Specific Plan (SP-6)
The projects pre-annexation approval was granted by the LAFCo Board in September.

The applicant will move forward to complete annexation into the city and marketing of the project (sale and lease) are underway.

The Project consists of ±54 acres of the 125-acre Expansion Area. The land uses envisioned within the Specific Plan will be a mix of low-intensity industrial (such as light manufacturing or research and development), professional offices, and supporting commercial businesses.

COMMERCIAL DEVELOPMENT UPDATES
Good Orchard Event Center and Café (133 Mill Street)
The initial project (Wesley Hall repurpose/renovation) which includes a catering and event center, café and alcohol license has completed plan review and renovation of the spaces are underway.

Parque 1055 Bar and Grill (1055 East Main Street)
The project is composed of the redevelopment of an auto parts and repair facility into a tap room, wine bar, restaurant, grill and entertainment space. The site and building improvements are nearing completion and the applicant has plans to open late November 2024.

East Area Gateway (Hallock/126/Telegraph)
Plans are under development for a 113,000 square foot commercial center which will include grocery, in-line retail and multiple restaurant pads. Project design review is currently underway

INDUSTRIAL DEVELOPMENT UPDATE
Santa Maria Industrial Park (324 W. Santa Maria Street): Industrial Park Project approved by Planning Commission in 2012. City staff continuing to coordinate with applicants to complete project. A conservation easement violation has been resolved and the project is continuing with requisite design and engineering submittals. The FEMA review of the Letter of Map Revision (LOMR) which addresses project potential alterations to flood 10 hydrology, has been completed and the project has received a final approval. With entitlements in place infrastructure improvements and vertical development will be underway in late 2024
Santa Paula Self Storage Too (324 E Santa Maria St): Self Storage Facility Proposal for a 5-building, 262-unit self -storage facility. Plans have been submitted and site grading and utility work is underway. The project and the underlying Santa Maria Industrial Park project has received FEMA approval and development will commence on the project in in late 2024
Bender Property (Todd Rd and SR 126)
The developer, Bender Farms, is currently building an additional 76,000 square foot industrial shell building. Plan review has been completed and the site development and the building pad have been completed. Vertical development will commence once building plans have been approved. As a part of the project, improvements will be made to Todd Rd, Calpipe Rd. and Peck Rd. Also included in project requirements Corporation Street repaving has been completed.

RESIDENTIAL DEVELOPMENT UPDATE
People’s Self-Help Housing (PSHH) 714 W Harvard Blvd
Construction of the 69 deed-restricted affordable housing development which broke ground in May 2022 is well underway with temporary certificates of occupancy issued. The project is at 95% occupancy and a grand opening was held on October 22.

Former Kmart (859 Faulkner Rd.)
Harridge Development Group, LLC., the owner and developer has completed Design review and demolition permit is ready for issuance. They have plans to begin site work 1 st quarter of
2025. The project proposal includes 224 market-rate, rental town homes and staff is discussing affordability options with the developer.
11th Street Town-homes
Ten market rate town-homes on Main Street and 11th Street. Design review has been completed and the project plans are under review.

Citrus Flats - Red Tail Apartments (18004 East Telegraph Rd) 298-unit apartment complex at East Telegraph Rd. and Whipple Rd. - 162 affordable units (40 Very-Low and 122 Low) along with 136 market-rate units The project will contribute significantly to the city’s progress toward satisfying SCAG 6 th Cycle RHNA requirements.
preliminary site work Is underway (stockpiling) and results of the developer’s application for tax exempt bonds for the development were approved in August.

Mixed-Use/Senior Living (603 East Main Street)
Mixed use senior living and commercial project composed of 6,800 square feet of commercial 11 and 27 senior apartments. The developer is working with the Housing Authority on connecting potential tenants through their section-eight waiting list.

Harvest at Limoneira-Lewis (East Area 1)
All 586 lots for Phase I of the project have been sold to home builders and 585 homes are occupied. Of the 121 units available in Phase 1d, 50 units have been sold to Lennar Corporation and the remainder to Richmond American for housing development. Lennar has also purchased the entirety of the 545 units which comprise Phase 2 of the development (Foothill neighborhood) which site grading and infrastructure are well underway. In addition, Lewis has submitted preliminary plans for the development of a 300 duplex rental units directly south of the Sports Park.

BUILDING AND SAFETY DIVISION

PERMIT & FEE ACTIVITY
JULY - SEPT 2024
2024 NUMBER OF PERMITS
TOTAL VALUATION:
$198,552,425.10
Building Permits 299 $348,483.74
Plumbing Permits 115 $17,546.00
Electrical Permits 270 $31,722.00
Mechanical Permits 100 $16,177.00
Total 784 $413,928.74
2023 NUMBER OF PERMITS
TOTAL VALUATION:
$9,688,266.55
Building Permits 76 $29,686.05
Plumbing Permits 13 $1,441.00
Electrical Permits 79 $6,692.00
Mechanical Permits 13 $1,323.00
Total 181 $39,142.05

CODE COMPLIANCE DIVISION
There are currently a total of 119 active code compliance cases and 2 closed cases.

The Building Division is also pleased to announce the appointment of Javier Cancino to the position of Building Inspector.

ECONOMIC DEVELOPMENT
Staff continues to regularly dialogue with commercial and industrial real estate brokers and land owners to look for opportunities to connect businesses with available properties and expand options for employment growth.

Staff continues to participate in business round-table meetings, PBID coordination and face-to12 face meetings with businesses.

Economic Development Standing Committee
The Committee has had one meeting in the last quarter. The group discussed the implementation of a business outreach program, strategies for addressing vacancies in downtown retail spaces and will be working with staff to identify key economic development priorities and strategies as they relate to the City Council Strategic Goals.

OTHER ACTIVITIES
Wayfinding Project – Hunt
The consultant has completed designs which have been reviewed by the Wayfinding Committee and PBID; and approved by the City Council. Staff is working with the consultant to complete an implementation plan based on City Council direction that will include design improvements, project priorities, project timelines and procurement strategies.

Affordable Housing Trust Fund Oversight Committee
The Committee has had two meeting to review potential use of the funds for providing assistance to the people’s Self Help, Peoples Place Project at 710 West Harvard Boulevard.

The Committee will be meeting.

Facade Improvement Program
A RFP has been prepared to request submissions from qualified contractors with experience managing public works projects (prevailing wage requirements. Qualified respondents will be placed on a list that grant applicants will be able to utilize to seek bids for facade program improvements. In addition, staff has begun outreach to business and property owner to provide information on the program requirements and processes.

Design Assistance Committee
The Committee reviewed the application for city landmark status for the Tower Theater at 962 east Main Street.

Project Isabella
Staff joined four representatives from Santa Paula in a National League of Cities Early Childhood Development California Cohort meeting in Sacramento September 17-19. The group met with proponents of early childhood development from Sacramento, Los Angeles, Santa Diego and San Francisco to discuss actions plans, programs and strategies.

ANALYSIS:

STRATEGIC PLAN:

FISCAL IMPACTS:

OPTIONS:
13 ATTACHMENTS:
14 To: Honorable Mayor and Members of the City Council
From: James Mason, Community & Economic Development Director Subject: PRESENTATION ON THE SURVEY RESULTS OF THE VENTURA

COUNTY FARMWORKER STUDY AND ACTION PLAN
Date: November 20, 2024
Agenda Item: 6.F

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

That the City Council:

Receive and file a presentation on the survey results conducted as part of Phases 2 and 3 of the Ventura County Farmworker Housing Study and Action Plan.

BACKGROUND:

Discussion Summary:

On October 12, 2021, the Ventura County Board adopted the 2021-2029 Housing Element, certified by the Department of Housing and Community Development (HCD) on December 22, 2021. This highlighted the need for a countywide study to assess farmworker housing needs, aligning with Ventura’s agricultural trends. Program HE-E in the Ventura County Housing Element aims to coordinate with advocacy groups, agricultural organizations, and Ventura County cities to conduct a survey that identifies housing conditions and barriers for farmworkers, ultimately shaping targeted programs to meet these needs and promote fair housing.

As a part of the collaboration, on November 16, 2022 the City Council authorized the City Manager to expend a total not-to-exceed amount of $20,000, for the Ventura County Farmworker Housing Study and Action Plan. Countywide farmworker housing studies were last completed by the Ventura County Ag Futures Alliance in 2002: "The County of Ventura Farm Worker Housing Study" and "Farm Worker Housing: A Crisis Calling for Community Action". Since then, the nature of the farm labor force, and the type of housing required by farmworkers has changed, and the new study provides updated information regarding farmworkers which will be critical in order to develop an action plan to address their needs.

The Ventura County Farmworker Housing Study and Action Plan will support the County and cities in meeting the housing needs of farmworkers, enhancing local compliance with Government Code section 65583(a), which addresses the unique housing needs of this group.

Project Background and Progress:
15 In Fall 2021, Ventura County’s Planning Division and House Farm Workers! initiated a multiphase Farmworker Housing project, with key phases as follows:

Phase 1. Advisory Council Formation
Phase 2. Survey Design
Phase 3. Survey Implementation and Results Report
Phase 4. Farmworker Housing Study and Action Plan Development Phase 5. Community Engagement in Action Plan Implementation The Planning Division first briefed the Board on January 9, 2024, with project details available on the Planning Division's website. Phase 1 (November 2021 - October 2022) saw the creation of a 40-member Advisory Council with key stakeholders from various sectors, including agriculture, housing advocacy, and healthcare. City staff has served on this advisory council and has provided input and collaborated on the group’s efforts. In early 2022, the County issued an RFP for a survey consultant, selecting BAE Urban Economics and the County’s Farmworker Resource Program to handle Phases 2 and 3.

Phases 2 and 3 (November 2022 - August 2024) involved developing survey methodologies for farmworkers and employers, including translations. BAE conducted stakeholder interviews and online employer surveys, while the Farmworker Resource Program conducted in-person farmworker interviews in five languages. Funding from LEAP grants, Ventura County cities, and the County’s General Fund facilitated the project. Additional funding from the Ventura County Transportation Commission (VCTC) enabled an October 2023 focus group, gathering insights on housing, transportation, and social services from diverse farmworker representatives. The survey achieved 417 farmworker responses, exceeding initial targets, and BAE compiled findings into a summary report.

ANALYSIS:

Role of the Farmworker Resource Program (FRP):

The County’s FRP within the Human Services Agency played a crucial role in survey implementation, utilizing established community trust. FRP staff assisted with survey design, translations, outreach, and administration, ensuring responses in five languages. Their involvement significantly increased survey participation and facilitated communication during the October 2023 focus group.

Next Steps - Phases 4 and 5:

The Ventura county Planning Division and House Farm Workers! secured a $499,991 grant from SCAG’s Sustainable Communities Program, focused on civic engagement, equity, and environmental justice. Though budget delays affected the timeline, Phases 4 and 5 are expected to start in late 2024, with completion by early 2026. These phases will involve creating the Farmworker Housing Study and Action Plan with robust community engagement and support from all Ventura County cities and relevant stakeholders. Upon completion, the plan will be presented to the Board of Supervisors and recommended for adoption to promote countywide farmworker housing solutions. Additionally, these updates will be presented to the Santa Paula City Council.

STRATEGIC PLAN:

FISCAL IMPACTS:
16 Source of Funding: As a partner agency to this effort, the City of Santa Paula's portion to assist in funding the study was $9,000 which was sourced from the General Plan Maintenance Fund. Additional funding was provided from the Ventura County General Fund, State LEAP Grant, funding provided by all ten Ventura County cities and the Ventura County Transportation Commission (VCTC). There are no additional city costs associated at this time.

OPTIONS:

ATTACHMENTS:

ATTACHMENT A. VC Farmworker Survey Summary Presentation_Final.pdf 17 VENTURA COUNTY

FARMWORKER HOUSING STUDY
PHASES 2 AND 3
Summary
Presentation
Fall 2024
bae urban economics 18
 Initiated by County of Ventura, along with local nonprofit House Farm Workers!, in Fall 2021:
• To identify housing needs of farmworkers in the County and consider alternate solutions to improve and develop much-needed farmworker housing throughout the County.
 Project addresses the County’s certified 2021-2029 Housing Element Program HE-E, and adopted programs in several VC cities indicating countywide support towards farmworker housing.

COUNTYWIDE FARMWORKER HOUSING

STUDY AND ACTION PLAN
The County of Ventura’s Resource
Management Agency is dedicated to ensuring a
sustainable quality of life by protecting the
health, safety, and resiliency of our community
and our environment.

PROJECT PARTNERS
House Farm Workers! promotes affordable, safe
and stable housing for Ventura County farm
workers and their families through education and
advocacy since 2004.
19 FARMWORKER

HOUSING STUDY

OVERVIEW
• Approximately 40 community stakeholders,
including Ventura County and all ten cities
Phase 1: Advisory Council
Formation
• Survey Instruments, Outreach Plans, Training
Materials
Phase 2: Survey Methodology
and Design
• Employer and Farmworker Surveys,
Stakeholder Interviews, Farmworker Focus
Group Session
Phase 3: Survey Implementation
• Pending
Phase 4: Farmworker Study and
Action Plan
• Pending
Phase 5: Community Engagement
in Implementing the Action Plan
20 PROJECT PHASES 2 AND 3
 Phases 2 and 3 were coordinated and funded by:
• County of Ventura;
• All 10 cities (Camarillo, Fillmore, Moorpark, Newbury Park, Ojai, Oxnard, Port Hueneme, Santa Paula, Simi Valley, Thousand Oaks and Ventura);
• Ventura County Transportation Commission (VCTC); and
• The UC Thelma Hansen Fund
 Study and Action Plan will be utilized by the ten cities and County to develop targeted programs and strategies to address identified housing needs of farmworkers, and to support agricultural businesses with a stable and healthy workforce. 21 PHASES 2 AND 3

PROJECT TEAM
County of Ventura,
Resource Management Agency /
Planning Division
House Farm Workers! (HFW!)
County of Ventura,
Human Services Agency /
Farmworker Resource Program (FRP)
BAE Urban Economics (BAE)
22 PHASE 2 MATERIALS DEVELOPED
• Questions tailored to different stakeholder types,
including farmworker representatives and
advocates, agricultural industry representatives
Stakeholder
Interview
Guides
• Survey methodology, outreach plan, and survey
instrument (online survey format)
Employer
Survey
• Survey methodology, outreach plan, survey
instrument (English and Spanish), and survey team
training materials
Farmworker
Survey
23 STAKEHOLDER
INTERVIEWS Winter 2022-2023
24  Coordinating Committee identified key stakeholders  Conducted outreach to key stakeholders to request interviews  Conducted 11 interviews by telephone
 Summarized interview results for incorporation into Phase 2-3 Report
STAKEHOLDER INTERVIEWS – KEY ACTIVITIES
25  There is an acute challenge of deteriorating housing availability and affordability for farmworkers in Ventura County.
 Farmworkers’ low wages and unique vulnerabilities exacerbate the housing crisis for this group.
 As a result of housing challenges for farmworkers, employers face difficulties in recruiting and retaining a sufficient workforce, which may require changes in crops grown and industry output in the future.

STAKEHOLDER INTERVIEW KEY OBSERVATIONS
26 AGRICULTURAL
EMPLOYER SURVEY March to August 2023
27  Developed survey instrument and supporting materials  HFW! conducted outreach to agricultural employer community with support of VC Farm Bureau to encourage survey
participation via SurveyMonkey
 BAE monitored survey responses and worked with FRP and HFW! to target outreach as needed
 HFW! conducted follow-up outreach to agricultural employer community to increase survey response
 Consultant tabulated results for incorporation into Phase 2-3 Report

EMPLOYER SURVEY - KEY ACTIVITIES
28 EMPLOYER
SURVEY

RESPONSE
 Between March and August
2023, 40 representatives of
Ventura County agricultural
employers responded to the
survey
 Representation across key
sectors, including berry, orchard,
rotational crops, nursery, and
farm labor contracting o Citrus and Avocado most heavily represented
 Representation across Ventura
County’s major agricultural
regions
29 EMPLOYER SURVEY KEY

OBSERVATIONS
30 LABOR NEEDS
OVER THE NEXT 5
YEARS
94 percent of respondents
expected stable to growing
labor needs over the next five
years
31 ADEQUACY OF

FARMWORKER

HOUSING SUPPLY
77 percent of respondents do
not agree that housing for
farmworkers is available in
sufficient quantities
32 REASONS FOR NOT PROVIDING

EMPLOYEE HOUSING
The most frequently
cited reason for not
providing employee
housing is not wanting to
manage housing
33 FARMWORKER SURVEY April to October 2023
34  BAE and FRP developed Farmworker Survey and supporting materials
 Project Partners implemented an outreach plan to inform the community about the survey.
o Provided an overview of the project; developed a bilingual project website, bilingual flyers, informational videos in five languages; inperson booths at community events, and social media coverage. o Outreach was done directly to agricultural employers.  BAE trained Farmworker Resource Program (FRP) staff for surveying  HFW! and FRP coordinated outreach to schedule in-person farmworker survey interviews
FARMWORKER SURVEY – KEY ACTIVITIES
35  FRP conducted one-to-one survey interviews with farmworkers in five languages: Spanish, Mixteco, Zapoteco, Purepecha, English  BAE monitored survey results and coordinated with HFW! and FRP to target surveys to reach targets by crop type and agricultural areas  Level of effort required to complete this task:
 Survey instrument was beta tested twice in Spanish for efficiency  iPads were used for surveying
 Survey typically took 20-30 mins
 Respondents were provided with an incentive on completion of the survey  FRP confirmed that crop and location requirements were met (per the Survey Methodology); ensuring that all VC locations/ag roles were surveyed  BAE tabulated results for incorporation into Phase 2-3 Summary Report FARMWORKER SURVEY – KEY ACTIVITIES (CONTD.)
36  BAE estimated an annual average annual farmworker employment of 25,000 in Ventura County (Based on 2020 data from the California Employment Development Department, U.S. Bureau of Economic Analysis, and 2017 Census of Agriculture) o Estimate represents jobs, not workers; may exclude those who are informally employed o Some jobs may be held by more than one worker (e.g., employee turnover during the year); o Some workers may hold more than one job in agriculture (e.g., work for more than one employer)
 County of Ventura 2021-2029 Housing Element estimated between 18,000 and 36,500 agricultural workers; and indicated that higher end of the range is more accurate and should be used for estimating farmworker housing needs. (Based on information received from VC Agricultural Commissioner and House Farm Workers! task force)

ESTIMATED FARMWORKER POPULATION
VC jurisdictions/stakeholders could use a minimum number of 25,000 for planning future housing; however, more housing may be necessary for informally employed farmworkers 37
 FRP completed 417 in-person surveys with non H-2A Ventura County farmworkers between April 2023 and October 2023
 Survey respondents worked in all of Ventura County’s major crops as well as packing houses, and agricultural support services, such as farm labor contractors
 Survey respondents worked in all of Ventura County’s major agricultural regions

FARMWORKER SURVEY RESPONSE
38 SURVEY TARGETS Total Target for Surveys: 400
Total Completed Surveys: 417
39 FARMWORKER
SURVEY

RESPONDENT

CHARACTERISTICS
 42 percent male, 57 percent
female, remainder did not state
 Ages ranging from 18 to 78 and
a median age of 39 years
 Representation across key
sectors, including berry, orchard,
rotational crops, nursery,
packing houses, and farm labor
contracting
 Representation across Ventura
County’s major agricultural
regions
40 FARMWORKER SURVEY

KEY OBSERVATIONS
41 JOBS IN

ADDITION TO

AGRICULTURE
WORK

97.1 percent of respondents
only work in agriculture
42 NUMBER OF

YEARS LIVING IN

VENTURA COUNTY
Half of farmworkers have lived
here longer than 15 years and
the other half have lived here
less than 15 years
43 PORTION OF

YEAR LIVING IN

VENTURA COUNTY
Residency in Ventura County
ranges from five months to 60
years with a median of 15 years.
44 RESPONDENTS WITH SIX OR MORE

HOUSING REPAIRS IDENTIFIED
While some conditions identified
for repairs may, in isolation, be
relatively minor, other conditions
could cumulatively pose risks to
health or personal safety/
security, for children, elderly,
and vulnerable populations
Types of repairs may range from minor issues (e.g., replace smoke detector, repair screens on windows, provide consistent trash collection, etc.) to major repairs affecting health & safety (e.g., fix poor condition of sewer/ septic system, no separate kitchen, mold/mildew, etc.) which may need addressing if they occur in the same unit 45 FARMWORKER HOUSEHOLDS

SHARING HOUSING UNITS WITH

OTHER HOUSEHOLDS
• 40.1 percent of
respondents share their
bathroom with people from
outside their household.
• 43.1 percent share the
kitchen with people outside
of their household. 46
FARMWORKER HOUSEHOLD SIZE Median size of respondent
households is 5 persons
*For the purposes of this report, a household includes related family members and all the unrelated people, if any, such as lodgers, foster children, wards, or employees who share the housing unit. A person living alone in a housing unit, or a group of unrelated people sharing a housing unit, is also counted as a household. 47 INCOME
*For the purposes of this report, a
household includes related family members
and all the unrelated people, if any, such as
lodgers, foster children, wards, or
employees who share the housing unit. A
person living alone in a housing unit, or a
group of unrelated people sharing a
housing unit, is also counted as a household.
The median personal earnings in
2022 for survey respondents was
between $22,500 and $24,999
Personal
Income of
Farmworkers
The median household income in
2022, when combined with other
members of the household was
$35,000 and $37,499
Household*
Income
48 percent of the combined
household income is spent towards
the cost of housing
Income spent
on Housing
48%
48 PREFERRED

HOUSING TYPE

89.4 percent of respondents
would prefer to live in a singlefamily house
49 COMMUTE MODE
74 percent of respondents use
personal vehicles for commute
50 FARMWORKER FOCUS
GROUP MEETING October 25, 2023
51  Event funded by VCTC and UC Thelma
Hansen
 Project Partners and VCTC developed boards
in Spanish and English for focus group stations
 Planning Committee designed outreach
materials in English and Spanish, and
engaged with agricultural employers to
gather focus group participants
 Conducted training for meeting facilitators
 Art area donated by the Santa Paula Art
Museum

FOCUS GROUP MEETING

PLANNING
52  Hosted focus group session with 34
participants, speaking 5 languages
 Participants brought family members,
totaling 80 attendees
 27 staff members from four agencies
assisted with the event
 An incentive was provided to all
farmworker participants, as well as a
catered dinner for all attendees
 Coordination Committee compiled focus
group input for inclusion in Survey Report

FOCUS GROUP MEETING

EVENT KEY ACTIVITIES
53 Participants
 1/3 shared home
 2/3 interested in forgivable loan
to buy a home
 Spanish most common language
spoken in participants' home
Participant Housing Challenges
 Unaffordable suitable housing
 Too small
 Distance to schools
 Not knowing who to contact about
housing issues
FOCUS GROUP MEETING KEY OBSERVATIONS:

HOUSING
54 o Strong preference for single-family
homes
o Most farmworkers live in the
Oxnard/Port Hueneme area and
along the Highway 126 corridor
o 40% would prefer living on a
ranch; 60% would prefer living in a
community
o What makes a community? Sports,
church, school, accessible amenities
FOCUS GROUP MEETING KEY OBSERVATIONS:

WHERE TO LIVE
 Focus group participants generally validated findings from the Farmworker Survey
55  Transportation related challenges include
cost, trouble with parking at home or
work, feeling unsafe when using public
transit
 Most farmworkers travel to work in a
personal vehicle
 Cost, size, and distance to schools were
the most commonly cited housing
challenges
 Most participants indicated they did not
know who to contact for assistance with
transportation (2/3) or housing issues
(97%)
FOCUS GROUP MEETING KEY OBSERVATIONS:

TRANSPORTATION & COMMUNITY
56 AREAS OF AGREEMENT
57 Housing Crisis - All groups acknowledge the acute challenge of deteriorating housing availability and affordability for farmworkers in Ventura County, exacerbated by farmworkers' low wages and unique vulnerabilities.

H-2A Workers – Stakeholder interviews and the Employer Survey respondents agree that there is increasing utilization of H-2A workers in response to a domestic labor shortage.

Housing Conditions - The Farmworker Survey and Focus Group Session both highlight that the current housing conditions for farmworkers are not adequate, with many compromising on their living arrangements, primarily due lack of affordability of more suitable housing.

AREAS OF AGREEMENT
58 Transportation - Both the Farmworker Survey and Focus Group Session indicate that most farmworkers use personal vehicles for commuting, and the cost of transportation is a significant issue.

Lack of Knowledge of Where to Find Assistance – Both the Farmworker Survey and the Focus Group Session indicate that most farmworkers do not know where to find assistance for housing or social services needs.

AREAS OF AGREEMENT (CONTD.)
59 AVERAGE VENTURA

COUNTY FARMWORKER
Lived in County
for 15 years
Spends half of
their income on
housing
Would like to
live in a home
Would like to
live in or near
a City/
community
Median
Household Size
of 5 people
Home needs 6
or more
repairs
Shares home
with other
families
60 NOTES FROM OUR FARMWORKERS

AND THEIR FAMILIES
"The lack of affordable housing options has forced us to make do with what little we have, enduring the constant stress and uncertainty that comes with living in such conditions… The thought of having a stable and safe home fills me with a sense of longing and a desire for the security and comfort that such a living situation could provide. If we were fortunate enough to live in a more affordable housing environment, I imagine that the positive impacts would be profound…” ~ Julian O. "Prior to living in Lloyd-Butler Ranch, my family and I lived in a small garage that only had one window. We're a family of 5 and there was never enough space for all us, so a lot of the time it was difficult to give each other the privacy we wanted and needed. For a long time, my mom kept on looking for houses and other places where we could rent but since my father’s job isn't a high paying job it was very difficult to find a place that he could afford… Since living here I'm able to say that my family looks more at peace and much happier, including myself.” ~Jamillet R.
"In our [one bedroom] apartment, I sleep in the living room, along with my older brother and my younger brother, while my little sister sleeps in the bedroom with my mom and dad. Having so many people in such a small space meant that the house was never quiet and while at times I appreciated it, there were even more where I wished times were different.“ ~Jazmin G. 61

NOTES FROM OUR FARMWORKERS

AND THEIR FAMILIES
“We love living here [Cabrillo Economic Development Housing]. I’ve seen the community here grow together. Living in a good neighborhood has many benefits. We do not have any violence or the police patrolling the area at night. The community works together to maintain a safe environment… I live in an area where we are close to stores, schools, and gas stations.

Walking to the school or the doctor takes less than 20 minutes which is great. ~ Angela C.
“We live in a mobilehome since 11 years… In winter, we have to sleep with four blankets because our heating system doesn’t work. When it rains, our roof and windows start leaking, so we have buckets to catch the rain… In the summer when it gets hot, ants start getting into our home, and there are ants everywhere.

They get into our food, and sometimes we can’t eat the food until we pick out the ants.“ ~ Elizabeth R.
“Since I was a child, I have seen my parents’ sacrifices to provide me with the necessities while working nonstop to pay the high cost of rent and even neglecting their health. My family would not undergo the ongoing struggles if I lived in a more safe and affordable housing environment…“ ~ Agle R
62 "WE CELEBRATE THE TEAMWORK AMONG

THE LEADERS AND COMMUNITY OF VENTURA

COUNTY WHO SUPPORT IMPROVING HOUSING
FOR FARMWORKERS, OUR ESSENTIAL WORKERS.

THE SURVEY IS THE MOST RECENT EXAMPLE OF
CONTINUING COLLABORATION."
~ADVISORY COUNCIL
63 September 5, 2024 – Release of Survey Report and Media Outreach September 10, 2024 – County Board of Supervisors
October to December 2024 – All Ten City Councils
October to December 2024 – Stakeholders
October 24, 2024 – HOME Conference (HFW! table)

STAKEHOLDER PRESENTATIONS
Advisory Council members have opportunity to support at each stakeholder presentation event
64 NEXT STEPS
 Phase 4: Farmworker Housing Study
and Action Plan (Fall 2024 to Fall
2025 - Anticipated)
 Phase 5: Community Engagement in
Implementing the Action Plan (Fall
2025 – Anticipated)
For updates, see: https://vcrma.org/en/vcfarmworker-housing-study To get involved,
see: https://vcrma.org/en/farmworker-getinvolved
65 RECOGNIZE HSA/FARMWORKER

RESOURCE PROGRAM STAFF
The following Farmworker Resource Program staff provided invaluable contribution for Phases 2 and 3:
 Talia Barrera
 Israel Vasquez
 Fatima Pena Galindo
 Esperanza Ramirez Reyes
 Flavio Reyes
 Francisca Secundino
 Espy Gonzalez
66 QUESTIONS? 67
To: Honorable Mayor and Members of the City Council
From: Julie Latshaw, City Clerk
Subject: APPROVAL OF MINUTES
City Council Special Meeting November 6, 2024
City Council Regular Meeting November 6, 2024
Date: November 20, 2024
Agenda Item: 9.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends Council approve minutes.

BACKGROUND:

An account of all proceedings of the Legislative Body in open meetings shall be kept by the Clerk/Secretary. The Clerk/Secretary shall prepare an abbreviated record of the meeting proceedings for approval by the Legislative Body which when adopted by the Legislative Body shall be the official Minutes of the meeting. Amendment of the minutes may be made only as to factual accuracy and not as to a change of intent. The Minutes of the meeting need not be verbatim. Only the best and most complete available recording of the meeting shall constitute the official record of the Legislative Body, but the Minutes shall constitute the official record of the Legislative Body meeting where a verbatim record of the meeting is not available. Unless requested by a majority of the quorum, the minutes may be approved without reading.

ANALYSIS:

None.

STRATEGIC PLAN:

This item is not a goal or objective in the City Council's two-year Strategic Plan, however, the Minutes shall constitute the official record of the Legislative Body.

FISCAL IMPACTS:

There are no fiscal impacts for this item.

OPTIONS:

None.
68 ATTACHMENTS:
2024.11.06 City Council Special Minutes.pdf
2024.11.06 City Council Regular Minutes.pdf
69 CITY OF SANTA PAULA
City Council Special Meeting
November 6, 2024, 4:00 PM

MINUTES

SPECIAL MEETING - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Cornejo called the meeting to order at 5:30 p.m.

Due to the Mountain Fire, item 4.A Santa Paula Animal Control and Shelter Services was postponed.
2) ROLL CALL
Members Present: Leslie Cornejo, Pedro A Chavez, Jenny Crosswhite, Carlos Juarez, and Andy Sobel
3) PUBLIC COMMENT
None.
4) ORDER OF BUSINESS

4.A) SANTA PAULA ANIMAL CONTROL AND SHELTER SERVICES
This item was postponed due to the Mountain Fire.
5) CLOSED SESSION

5.A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1) - Fred and Elaine Malzacher Revocable Trust v. The City of Santa Paula; Ventura County Superior Court Case No. 56-2021-00552735-CU-TT-VTA
Council recessed to closed session.
6) CLOSED SESSION REPORT
City Attorney Monica Castillo reported there was no reportable action taken. 7) ADJOURNMENT
70 Mayor Cornejo adjourned the meeting at 6:25 p.m.

Julie Latshaw, City Clerk
ATTEST:
71 CITY OF SANTA PAULA
City Council Regular Meeting
November 6, 2024, 6:30 PM

MINUTES

REGULAR MATTERS - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Cornejo called the meeting to order at 6:33 pm.
2) INVOCATION
Chaplain Kay Wilson-Bolton provided the Invocation.
3) FLAG SALUTE
Councilmember Crosswhite led the flag salute.
4) ROLL CALL
Members Present: Leslie Cornejo, Pedro A Chavez, Jenny Crosswhite, Carlos Juarez, and Andy Sobel
5) CLOSED SESSION REPORT
City Attorney Monica Castillo reported Council met in closed session, reporting there was no reportable action taken on the following:

5.A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1) - Fred and Elaine Malzacher Revocable Trust v. The City of Santa Paula; Ventura County Superior Court Case No. 56-2021-00552735-CU-TT-VTA
6) PUBLIC COMMENT
None.
7) PRESENTATIONS
Mayor Cornejo announced that due to the Mountain Fire, some items in the agenda will be postponed to a later date.

7.A) RECYCLING AWARDS PRESENTATION BY ATHEN SERVICES
72 This item was postponed.

7.B) POLICE DEPARTMENT REPORT
This item was postponed.

7.C) COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT

QUARTERLY REPORT
This item was postponed.
8) CITY COUNCIL REPORTS
This item was postponed.
9) CITY MANAGER REPORTS
City Manager Dan Singer introduced the new Public Works Director Dale Goodman.

City Attorney Monica Castillo provided on the Dias, Resolution No. 7548 Proclaiming the Existence of a Local Emergency Regarding Mountain Fire.

City Manager Dan Singer gave an update on the Mountain Fire, requesting Council to consider adding an item to the agenda, a resolution to declare a local emergency regarding the Mountain Fire, and approve the resolution.

At 7:10 p.m., Chief Aguilar provided the current update and activities of staff regarding the Mountain Fire.

Motion: Approve placing a resolution on the agenda regarding the Mountain Fire.

Moved by Pedro A Chavez, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Leslie Cornejo, Pedro A Chavez, Jenny Crosswhite, Carlos Juarez, Andy Sobel
Motion: Approve Resolution No. 7548 Proclaiming the Existence of a Local Emergency Regarding Mountain Fire.

Moved by Jenny Crosswhite, seconded by Pedro A Chavez
Vote: Motion carried 5-0
Yes: Leslie Cornejo, Pedro A Chavez, Jenny Crosswhite, Carlos Juarez, Andy Sobel
10) CONSENT CALENDAR

10.A) APPROVAL OF MINUTES
City Council Special Meeting October 15, 2024
City Council Regular Meeting October 15, 2024
73 10.B) MEASURE T FUND ALLOCATION AND EXCHANGE: 6TH STREET

ROADWAY AND STORM DRAIN DISASTER RELATED REPAIR AND

EMERGENCY FUND REIMBURSEMENT

10.C) SANTA CLARA RIVER MONITORING PROGRAM MEMORANDUM OF

AGREEMENT

10.D) FIRST AMENDMENT TO CFD NO. 1 FUNDING, CONSTRUCTION

AND ACQUISITION AGREEMENT - HARVEST AT LIMONEIRA

10.E) WELL NO. 6 ACCEPTANCE - HARVEST AT LIMONEIRA
This item was pulled for separate discussion and vote.

Vice Mayor Chavez recused himself from this item.

Motion: Approve Resolution No. 7545 Accepting Well No. 6 Facilities and the Well No. 6 Site.

Moved by Andy Sobel, seconded by Carlos Juarez
Vote: Motion carried 4-0
Yes: Leslie Cornejo, Jenny Crosswhite, Carlos Juarez, Andy Sobel

10.F) UNITED STATES DEPARTMENT OF TRANSPORTATION (USDOT) SAFE STREETS AND ROADS FOR ALL (SS4A) GRANT AGREEMENT

AND BUDGET APPROPRIATION

10.G) SALE OF CITY PROPERTIES IN THE VICINITY OF 600 SOUTH PALM AVENUE
This item was pulled for separate discussion and vote.

Motion: Approve offer of $170,000 from Cedro Construction Inc for the purchase of one city-owned parcel totaling 18,730 square feet located south of 120 and 124 East Santa Maria Street (Assessor’s Parcel Number: 104-0-065-185); and to accept an offer of $88,000 from Santa Paula Materials Inc. for the purchase of two city-owned parcels totaling 7,654 square feet east of 600 South Palm Avenue (Assessor’s Parcel Numbers: 104-0-193-055 AND 104-0-193-095); authorize the City Manager to enter into Purchase and Sales Agreements with the buyers in forms approved by the City Attorney; and authorize a budget adjustment in the amount of $258,000 in revenues (GL 100-4-7500- 6300) and $4,625 in escrow expenses (100-5-3001-209).

Moved by Andy Sobel, seconded by Pedro A Chavez
Vote: Motion carried 5-0
Yes: Leslie Cornejo, Pedro A Chavez, Jenny Crosswhite, Carlos Juarez, Andy Sobel

10.H) CalAPP GRANT FOR SOLAR PERMITTING & SYMBIUM SOFTWARE

AGREEMENT
City Manager Dan Singer explained modifications to the staff reports on item

10.B and 10.H, shown on redline copy provided to Council on the Dias. 74 Vice Mayor Chavez recused himself from item 10.D and 10.E.

Items pulled for separate discussion and vote 10.G and 10.E.

Motion: Approve Consent Calendar items 10.A, 10.B, 10.C, 10.D, 10.F, 10.H, with the modifications on items 10.B and 10.H as presented by staff.

Vice Mayor Chavez recused himself from items 10.D and 10.E.

Moved by Jenny Crosswhite, seconded by Andy Sobel
Vote: Motion carried 5-0
Yes: Leslie Cornejo, Pedro A Chavez, Jenny Crosswhite, Carlos Juarez, Andy Sobel
11) PUBLIC HEARING

11.A) INTRODUCTION OF ORDINANCE NO. 1340 AMENDING SPMC
CHAPTER 16.227 - ACCESSORY DWELLING UNITS
Mayor Cornejo opened the public hearing. With no public comments the public hearing was closed.

Motion: Approve Waiving first reading, read by title only, and introduce Ordinance No. 1340, entitled "An Ordinance of the City Council of the City of Santa Paula Amending Chapter 16.227 of the City of Santa Paula Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and Finding the Action to be Statutorily Exempt from CEQA under Public Resources Code § 21080.17." Moved by Carlos Juarez, seconded by Pedro A Chavez
Vote: Motion carried 5-0
Yes: Leslie Cornejo, Pedro A Chavez, Jenny Crosswhite, Carlos Juarez, Andy Sobel
12) ACTION ITEMS

12.A) ANNUAL AUDIT - FY 22/23
This item was presented by Finance Director Christy Ramirez.

Veronica Hernandez with Rams, Anderson, Malody, Scott (RAMS), provided a presentation on the Annual Audited Financial Statements for the Fiscal Year ended June 30, 2023.
13) ITEMS FOR FUTURE AGENDAS

13.A) FUTURE AGENDA ITEMS
City Manager Dan Singer announced that postponed items will be added to November 20th.
14) ADJOURNMENT
Mayor Cornejo adjourned the meeting at 8:09 p.m. in memory Arnold Jue. 75 Julie Latshaw, City Clerk
ATTEST:
76 To: Honorable Mayor and Members of the City Council
From: Beatriz Jimenez, Assistant Finance Director
Subject: OCTOBER 2024 WARRANTS AND CERTIFICATIONS
Date: November 20, 2024
Agenda Item: 9.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for October 2024, starting check number 338696 and ending check number 339079.

2. Review and accept the "Certification of Salaries" for the pay period ending dates October 4th, 2024, through October 18th, 2024.

BACKGROUND:

This staff report certifies the separation of duties between the Preparer (Accounting and Payroll Specialist) and the Reviewer (Finance Director and Assistant Finance Director).

Presented in the attached documents:
a) CERTIFICATION OF ACCOUNTS PAYABLE CHECKS by check number range and dates.

It also discloses any voided checks.
b) EXPENSE REPORTS showing the amount and funds accounts payable came from.

The "Check Report" depicts the following columns:
c) AP-ACCOUNTS PAYABLE for the vendors (non-City staff) by the vendor number, vendor name, payment date, payment amount and check number (entitled 'number'). d) PY-PAYROLL for benefit payments, insurance, retirement, etc. Benefits payable on behalf of City staff.
e) Bank Code Summary by payment type.
f) Fund Summary by fund the accounts payables utilized. 77 CERTIFICATION OF SALARIES
This is the certification (separation of duties between "preparer" and the "reviewer") of salaries and benefits (payroll checks) by fund. It lists salary (payroll) issued checks by beginning and ending check number, payroll ending dates October 4th, 2024, through October 18th, 2024.

ANALYSIS:

See the attachment to this staff report for expense breakdown by respective fund.

STRATEGIC PLAN:

None.

FISCAL IMPACTS:

None.

OPTIONS:

As an alternative to staff's recommendation, the City Council may:

1. Decline to receive and file October 2024 Certifications of Accounts Payable Checks and Certifications of Salaries.

ATTACHMENTS:

October 2024 AP and PY Certifications.pdf
78 79
80 81
82 83
84 85
86 87
88 89
90 91
92 93
94 95
To: Honorable Mayor and Members of the City Council
From: James Mason, Community & Economic Development Director Subject: SECOND READING AND ADOPTION OF ORDINANCE NO. 1340 AMENDING SPMC CHAPTER 16.227 - ACCESSORY DWELLING UNITS Date: November 20, 2024
Agenda Item: 9.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

BACKGROUND:

Ordinance Process
At the November 6, 2024 City Council meeting the City Council waived the first reading and introduced Ordinance No. 1340, entitled: "An Ordinance of the City Council of the City of Santa Paula Amending Chapter 16.227 of the City of Santa Paula Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and Finding the Action to be Statutorily Exempt from CEQA Under Public Resources Code § 21080.17." Ordinance No. 1340 is returning to the City Council at this meeting for second reading and adoption.

Project Background
In recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amended various sections of the Government Code to impose new limits on local authority to regulate ADUs and JADUs. In 2024, the California Legislature approved, and the Governor signed into law, two new bills — AB 2533 and SB 1211 — that further amend state ADU law as summarized below.

AB 2533 – Unpermitted ADUs and JADUs
Subject to limited exceptions, existing state law prohibits a city from denying a permit to legalize an unpermitted ADU that was constructed before January 1, 2018, if the denial is based on the ADU not complying with applicable building, state, or local ADU standards. One exception allows a city to deny a permit to legalize if the city makes a written finding that correcting the violation is necessary to protect the health and safety of the public or the occupants of the structure.
96 AB 2533 changes this by: (1) expanding the above prohibition to also include JADUs; (2) moving the construction-cutoff date from January 1, 2018, to January 1, 2020; and (3) replacing the above exception with a requirement that local agencies find that correcting the violation is necessary to comply with the standards specified in Health and Safety Code section 17920.3 (Substandard Buildings). (See amended Gov. Code, § 66332(a)–(f).) SB 1211 – Replacement Parking Requirements; Multifamily ADUs Replacement Parking
Existing state law prohibits the City from requiring off -street parking spaces to be replaced when a garage, carport, or covered parking structure is demolished in conjunction with the construction of, or conversion to, an ADU.

SB 1211 amends this prohibition to now also prohibit a city from requiring replacement parking when an uncovered parking space is demolished for or replaced with an ADU. (See amended Gov. Code, § 66314(d)(11).)
Multifamily ADUs
SB 1211 further defines livable space in connection with converted ADUs inside a multifamily dwelling structure. Existing state law requires the City to ministerially approve qualifying building-permit applications for ADUs within “portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages ….” The term “livable space” is not defined by existing state ADU law.

SB 1211 changes this by adding a new definition: “‘Livable space’ means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation.” (See amended Gov. Code, § 66313(e).)
SB 1211 also increases the number of detached ADUs that lots with an existing multifamily dwelling can have. Existing state law allows a lot with an existing or proposed multifamily dwelling to have up to two detached ADUs.

Under SB 1211, a lot with an existing multifamily dwelling can have up to eight detached ADUs, or as many detached ADUs as there are primary dwelling units on the lot, whichever is less. (See amended Gov. Code, § 66323(a)(4)(A)(ii).) SB 1211 does not alter the number of ADUs that a lot with a proposed multifamily dwelling can have — the limit remains at two. (See amended Gov. Code, § 66323(a)(4).)
Best Practice Alignment & Clerical Updates
Best, Best & Krieger ("BBK") with whom the City is contracted to handle the ongoing update of the Municipal Code over the next several years, provided staff with a model update of the current SPMC Chapter 16.227 language. This model provided the necessary language updates for alignment with AB 2533 and SB 1211, and also incorporated suggested best practice and clerical updates for the rest of Chapter 16.227 in order to bring the entire code section up to date.

Staff reviewed the best practice and clerical suggestions for compatibility with prior Council 97 direction, and incorporated these relatively minor changes wherever possible. Although only the aforementioned AB 2533 and SB 1211 updates require enactment by cities no later than January 1, 2025, staff felt it prudent to include all of the Chapter 16.227 updates together, in order to expedite this portion of the ongoing Municipal Code update process.

ANALYSIS:

Both AB 2533 and SB 1211 take effect January 1, 2025. To remain valid, the City’s ADU ordinance (SPMC Chapter 16.227) must comply with the requirements of AB 2533 and SB 1211 that impose new limits on local authority to regulate Accessory Dwelling Units (“ADUs”) and Junior Accessory Dwelling Units (“JADUs”) by said date. The adoption of Ordinance No. 1340 (Attachment A) tonight ensures the City’s ADU ordinance will comply with AB 2533 and SB 1211 before January 1, 2025.

Environmental Review
Under California Public Resources Code section 21080.17, CEQA does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, the adoption of the proposed ordinance is statutorily exempt from CEQA in that it implements state ADU law.

STRATEGIC PLAN:

Reviewing the City's municipal code for updates to reduce irrelevancy directly relates to Strategic Plan Goal G.2 Municipal Code.

FISCAL IMPACTS:

There are no direct fiscal impacts from this code update. A relatively minor increase in property tax revenues is possible if the overall number of ADUs increases due to reduced restrictions. Construction of an ADU does not trigger reassessment of the main property, so any property tax increase would be based on the value of the ADU itself.

Should this Ordinance not be adopted, however, the potential costs to the City for fines and/or litigation from the State for misalignment with State housing law after January 1, 2025 would be unknown, but could be significant.

OPTIONS:

In addition to the recommended action, the Council has available to it the following alternative options:

1. Do not adopt Ordinance No. 1340 amending SPMC Chapter 16.227 "Accessory Dwelling Units" which will result in misalignment of the City's ADU ordinance with State housing law as of January 1, 2025.

2. Request staff return with a modified Ordinance.

ATTACHMENTS:

A - CC Ordinance No. 1340 ADU Code Update inc. Ex. A-1 Revised SPMC Chapter 16.227 - 98 Final.pdf
99 ATTACHMENT A
ORDINANCE NO. 1340
&
EXHIBIT A-1: REVISED SPMC CHAPTER 16.227
100
ORDINANCE NO. 1340

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
PAULA AMENDING CHAPTER 16.227 OF THE CITY OF SANTA PAULA

MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS

AND JUNIOR ACCESSORY DWELLING UNITS AND FINDING THE

ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC
RESOURCES CODE § 21080.17
WHEREAS, the City of Santa Paula, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, state law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, numerous bills that, among other things, amend various sections of the Government Code to impose new limits on local authority to regulate ADUs and JADUs; and
WHEREAS, in 2024, the California Legislature approved, and the Governor signed into law, Assembly Bill 2533 (“AB 2533”) and Senate Bill 1211 (“SB 1211”), which further amend state ADU law; and
WHEREAS, AB 2533 and SB 1211 take effect on January 1, 2025, and for the City’s ADU ordinance to remain valid, it must be amended to reflect the requirements of AB 2533 and SB 1211; and
WHEREAS, the City desires to amend its local regulatory scheme for the construction of ADUs and JADUs to reflect AB 2533’s and SB 1211’s changes to state law and current best practices; and
WHEREAS, on October 22, 2024, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning this proposed Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council with a recommendation in favor of its adoption; and
WHEREAS, on November 6, 2024, the City Council held a duly-noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance, (2) the policy considerations discussed therein, and (3) the consideration and recommendation by the City’s Planning Commission; and
WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred. 101
NOW, THEREFORE, the City Council of the City of Santa Paula does ordain as follows:

SECTION 1. Incorporation. The recitals above are each incorporated by reference and adopted as findings by the City Council.

SECTION 2. CEQA. Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, adoption of the Ordinance is statutorily exempt from CEQA in that it implements state ADU law.

SECTION 3. General Plan. The City Council hereby finds that the adoption of the Ordinance is consistent with the General Plan as a matter of law under Government Code section 66314(c).

SECTION 4. Code Amendment. Chapter 16.227 of the Santa Paula Municipal Code is hereby amended and restated to read in its entirety as provided in Exhibit “A-1,” attached hereto and incorporated herein by reference.

SECTION 5. Effective Date. This Ordinance takes effect 30 days after its adoption.

SECTION 6. HCD Submittal. In accordance with Government Code section 66326, the City Clerk is directed to submit a copy of this Ordinance to the California Department of Housing and Community Development within 60 days after adoption.

SECTION 7. Publication. The City Clerk is directed to certify to the adoption of this Ordinance and post or publish this Ordinance as required by law.

SECTION 8. Custodian of Records. The custodian of records for this Ordinance is the City Clerk and the records comprising the administrative record are located at 970 E.

Ventura Street, Santa Paula, California, 93060.

SECTION 9. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof. (Continues on next page)
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PASSED, APPROVED AND ADOPTED by the City Council of the City of Santa Paula, California, at a regular meeting of the City Council held on the ___ day of ____________, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

CITY OF SANTA PAULA
________________________________
Leslie Cornejo, Mayor
ATTEST:
________________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:

BEST BEST & KRIEGER LLP
________________________________
Monica Castillo, City Attorney
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EXHIBIT A-1
Amended ADU Regulations
(follows this page)
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Chapter 16.227 – Accessory Dwelling Units
Chapter 16.227 – Accessory Dwelling Units
§ 16.227.010 Accessory Dwelling Units
(a) Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with Chapter 13 of Division 1 of Title 7 of the California Government Code. (b) Effect of Conforming. An ADU or JADU that conforms to the standards in this section will not be:
(1) Deemed to be inconsistent with the city’s general plan and zoning designation for the lot on which the ADU or JADU is located. (2) Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.
(3) Considered in the application of any local ordinance, policy, or program to limit residential growth.
(4) Required to correct a nonconforming zoning condition, as defined in subsection (c)(8) below. This does not prevent the city from enforcing compliance with applicable building standards in accordance with Health and Safety Code section 17980.12.
(c) Definitions. As used in this section, terms are defined as follows:
(1) “Accessory dwelling unit” or “ADU” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following:
(A) An efficiency unit, as defined by section 17958.1 of the California Health and Safety Code; and
(B) A manufactured home, as defined by section 18007 of the California Health and Safety Code.
(2) “Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.
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(3) “Complete independent living facilities” means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated. (4) “Efficiency kitchen” means a kitchen that includes all of the following:
(A) A cooking facility with appliances.
(B) A food preparation counter and storage cabinets that are of a reasonable size in relation to the size of the JADU.
(5) “Junior accessory dwelling unit” or “JADU” means a residential unit that satisfies all of the following:
(A) It is no more than 500 square feet in size.
(B) It is contained entirely within an existing or proposed single-family structure. An enclosed use within the residence, such as an attached garage, is considered to be a part of and contained within the singlefamily structure. (C) It includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure. (D) If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single-family structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling. (E) It includes an efficiency kitchen, as defined in subsection (c)(4) above.
(6) “Livable space” means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation. (7) “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.
(8) “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards. (9) “Passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU. (10) “Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting. 106
(11) “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.
(12) “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another. (d) Approvals. The following approvals apply to ADUs and JADUs under this section:
(1) Building-Permit Only. If an ADU or JADU complies with each of the general requirements in subsection (e) below, it is allowed with only a building permit in the following scenarios:
(A) Converted on Single-Family Lot: One ADU as described in this subsection (d)(1)(A) and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
(i) Is either: within the space of a proposed single-family dwelling; within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to 150 additional square feet if the expansion is limited to accommodating ingress and egress; and
(ii) Has exterior access that is independent of that for the singlefamily dwelling; and (iii) Has side and rear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
(iv) The JADU complies with the requirements of Government Code sections 66333 through 66339.
(B) Limited Detached on Single-Family Lot: One detached, newconstruction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under subsection (d)(1)(A) above), if the detached ADU satisfies each of the following limitations:
(i) The side- and rear-yard setbacks are at least four feet. (ii) The total floor area is 800 square feet or smaller. (iii) The peak height above grade does not exceed the applicable height limit in subsection (e)(2) below.
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(C) Converted on Multifamily Lot: One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. Under this subsection (d)(1)(C), at least one converted ADU is allowed within an existing multifamily dwelling, up to a quantity equal to 25 percent of the existing multifamily dwelling units.
(D) Limited Detached on Multifamily Lot: No more than two detached ADUs on a lot with a proposed multifamily dwelling, or up to eight detached ADUs on a lot with an existing multifamily dwelling, if each detached ADU satisfies all of the following:
(i) The side- and rear-yard setbacks are at least four feet. If the existing multifamily dwelling has a rear or side yard setback of less than four feet, the city will not require any modification to the multifamily dwelling as a condition of approving the ADU.
(ii) The peak height above grade does not exceed the applicable height limit provided in subsection (e)(2) below.
(iii) If the lot has an existing multifamily dwelling, the quantity of detached ADUs does not exceed the number of primary
dwelling units on the lot.
(2) ADU Permit.
(A) Except as allowed under subsection (d)(1) above, no ADU may be created without a building permit and an ADU permit in compliance with the standards set forth in subsections (e) and (f) below. (B) The city may charge a fee to reimburse it for costs incurred in processing ADU permits, including the costs of adopting or amending the city’s ADU ordinance. The ADU-permit processing fee is determined by the Community & Economic Development Director or his or her designee and approved by the City Council by resolution.
(3) Process and Timing.
(A) An ADU permit is considered and approved ministerially, without discretionary review or a hearing.
(B) The city must approve or deny an application to create an ADU or JADU within 60 days from the date that the city receives a completed application. If the city has not approved or denied the completed 108
application within 60 days, the application is deemed approved unless either:
(i) The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay, or (ii) When an application to create an ADU or JADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the city may delay acting on the permit application for the ADU or JADU until the city acts on the permit application to create the new single-family or multifamily dwelling, but the application to create the ADU or JADU will still be considered ministerially without discretionary review or a hearing.
(C) If the city denies an application to create an ADU or JADU, the city must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60-day time period established by subsection (d)(3)(B) above.
(D) A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.
(e) General ADU and JADU Requirements. The following requirements apply to all ADUs and JADUs that are approved under subsections (d)(1) or (d)(2) above:
(1) Zoning.
(A) An ADU subject only to a building permit under subsection (d)(1) above may be created on a lot in a residential, commercial or mixeduse zone. (B) An ADU subject to an ADU permit under subsection (d)(2) above may be created on a lot that is zoned to allow single-family dwelling residential use or multifamily dwelling residential use. (C) In accordance with Government Code section 66333(a), a JADU may only be created on a lot zoned for single-family residences. (2) Height.
(A) Except as otherwise provided by subsections (e)(2)(B) and (e)(2)(C) below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed 16 feet in 109
height. Alternatively, an ADU in compliance with the underlying zone setbacks is permitted to use the underlying zone height regulations. (B) A detached ADU may be up to 18 feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. Alternatively, an ADU that meets the requirements of this subsection (e)(2)(B) that complies with the underlying zone setbacks is permitted to use the underlying zone height regulations.
(C) A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height, unless it meets the setback requirements of the underlying zone, except as provided in subsection (e)(2)(B) above.
(D) An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower.

Notwithstanding the foregoing, ADUs subject to this subsection (e)(2)(D) may not exceed two stories.
(E) For purposes of this subsection (e)(2), height is measured from existing legal grade or base flood elevation, whichever is higher, to the peak of the structure, as determined by the Community & Economic Development Director or his or her designee.
(3) Fire Sprinklers.
(A) Fire sprinklers are required in an ADU if sprinklers are required in the primary residence.
(B) The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling. (4) Rental Term. No ADU or JADU may be rented for a term that is shorter than 30 days. This prohibition applies regardless of when the ADU or JADU was created.
(5) No Separate Conveyance. An ADU or JADU may be rented, but, except as otherwise provided in Government Code section 66341, no ADU or JADU may be sold or otherwise conveyed separately from the lot and the 110
primary dwelling (in the case of a single-family lot) or from the lot and all of the dwellings (in the case of a multifamily lot).
(6) Septic System. If the ADU or JADU will connect to an onsite wastewatertreatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last 10 years.
(7) Owner Occupancy.
(A) ADUs created under this section on or after January 1, 2020 are not subject to an owner-occupancy requirement.
(B) As required by state law, all JADUs are subject to an owneroccupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person’s legal domicile and permanent residence. However, the owner-occupancy requirement in this subsection (e)(7)(B) does not apply if the property is entirely owned by another governmental agency, land trust, or housing organization. (8) Deed Restriction. Prior to issuance of a certificate of occupancy for an ADU or JADU, a deed restriction must be recorded against the title of the property in the County Recorder’s office and a copy filed with the city’s Community & Economic Development Department. The deed restriction must run with the land and bind all future owners. The form of the deed restriction will be provided by the city and must provide that:
(A) Except as otherwise provided in Government Code section 66341, the ADU or JADU may not be sold separately from the primary dwelling.
(B) The ADU or JADU is restricted to the approved size and to other attributes allowed by this section.
(C) The deed restriction runs with the land and may be enforced against future property owners.
(D) The deed restriction may be removed if the owner eliminates the ADU or JADU, as evidenced by, for example, removal of the kitchen facilities. To remove the deed restriction, an owner may make a written request of the Community & Economic Development Director, providing evidence that the ADU or JADU has in fact been eliminated. The Community & Economic Development Director or his or her designee may then determine whether the evidence supports the claim that the ADU or JADU has been eliminated. Appeal may be taken from the Community & Economic Development Director’s, or his or her designee’s, determination consistent with other 111
provisions of this Code. If the ADU or JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of an ADU or JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this Code.
(E) The deed restriction is enforceable by the Community & Economic Development Director or his or her designee for the benefit of the city. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the city is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the ADU or JADU in violation of the recorded restrictions or abatement of the illegal unit.
(9) Building & Safety.
(A) Must comply with building code. Subject to subsection (e)(9)(B) below, all ADUs and JADUs must comply with all local building code requirements.
(B) No change of occupancy. Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code, unless the city’s Community & Economic Development Director, or his or her designee, makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety. Nothing in this subsection (e)(9)(B) prevents the city from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this section.
(f) Specific ADU Requirements. The following requirements apply only to ADUs that require an ADU permit under subsection (d)(2) above.
(1) Maximum Size.
(A) The maximum size of a detached or attached ADU subject to this subsection (f) is 850 square feet for a studio or one-bedroom unit and 1,200 square feet for a unit with two or more bedrooms. (B) An attached ADU that is created on a lot with an existing primary dwelling is further limited to 50 percent of the floor area of the existing primary dwelling.
(C) Application of other development standards in this subsection (f), such as lot coverage, might further limit the size of the ADU, but no 112
application of the percent-based size limit in subsection (f)(1)(B) above or of a front setback, lot coverage limit, or open-space requirement may require the ADU to be less than 800 square feet. (2) Setbacks.
(A) ADUs that are subject to this subsection (f) must conform to 4-foot side and rear setbacks. ADUs that are subject to this subsection (f) must conform to 20-foot front setbacks, subject to subsection (f)(1)(C) above.
(B) No setback is required for an ADU that is subject to this subsection (f) if the ADU is constructed in the same location and to the same dimensions as an existing structure.
(3) Lot Coverage. No ADU subject to this subsection (f) may cause the total lot coverage of the lot to exceed the underlying zone, subject to subsection (f)(1)(C) above.
(4) Minimum Open Space. No ADU subject to this subsection (f) may cause the total percentage of open space of the lot to fall below the underlying zone, subject to subsection (f)(1)(C) above.
(5) Passageway. No passageway, as defined by subsection (c)(9) above, is required for an ADU.
(6) Parking.
(A) No off-street parking spaces are required for any new or converted ADU.
(B) No Replacement. When a garage, carport, covered parking structure, or uncovered parking space is demolished in conjunction with the construction of an ADU or converted to an ADU, those offstreet parking spaces are not required to be replaced. (7) Architectural Requirements.
(A) The materials and colors of the exterior walls, roof, windows and doors must be compatible with the appearance and architectural design of those of the primary dwelling.
(B) The roof slope must match that of the dominant roof slope of the primary dwelling. The dominant roof slope is the slope shared by the largest portion of the roof.
(C) The exterior lighting must be limited to down-lights or as otherwise required by the building or fire code.
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(D) The ADU must have an independent exterior entrance, apart from that of the primary dwelling.
(E) The interior horizontal dimensions of an ADU must be at least 10 feet wide in every direction, with a minimum interior ceiling height of not less than seven feet, as determined by the Community & Economic Development Director or his or her designee.
(F) No window or door of the ADU may have a direct line of sight to an adjoining residential property. Each window and door must either be located where there is no direct line of sight or screened using fencing, landscaping, or privacy glass to prevent a direct line of sight. (G) All windows and doors in an ADU less than 30 feet from a property line that is not a public right-of-way line must either be (for windows) clerestory with the bottom of the glass at least six feet above the finished floor, or (for windows and for doors) utilize frosted or obscure glass.
(8) Landscape Requirements. Evergreen landscape screening must be planted and maintained between the ADU and adjacent parcels as follows:
(A) At least one 15-gallon size plant must be provided for every five linear feet of exterior ADU wall. Alternatively, at least one 24” box size plant must be provided for every ten linear feet of exterior ADU wall.
(B) Plant specimens must be at least six feet tall when installed. As an alternative, a solid fence of at least six feet in height may be installed. (C) All landscaping must be drought-tolerant and compliant with MWELO standards.
(9) Historical Protections. An ADU that is on or within 600 feet of real property that is listed in the California Register of Historic Resources must be located so as to not be visible from any public right-of-way.
(10) Allowed Stories. No ADU subject to this subsection (f) may have more than one story, except that an ADU that is attached to the primary dwelling may have the stories allowed under subparagraph (e)(2)(D) of this section. (g) Fees. The following requirements apply to all ADUs that are approved under subsections (d)(1) or (d)(2) above.
(1) Impact Fees.
(A) No impact fee is required for one ADU that is less than 750 square feet in size. For purposes of this subsection (g)(1), “impact fee” 114
means a “fee” under the Mitigation Fee Act (Gov. Code § 66000(b)) and a fee under the Quimby Act (Gov. Code § 66477). “Impact fee” here does not include any connection fee or capacity charge for water or sewer service.
(B) Any impact fee that is required for an ADU that is 750 square feet or larger in size must be charged proportionately in relation to the square footage of the primary dwelling unit. (E.g., the floor area of the ADU, divided by the floor area of the primary dwelling, times the typical fee amount charged for a new dwelling.)
(2) Utility Fees.
(A) If an ADU is constructed with a new single-family home, a separate utility connection directly between the ADU and the utility and payment of the normal connection fee and capacity charge for a new dwelling are required.
(B) Except as described in subsection (g)(2)(A), converted ADUs on a single-family lot that are created under subsection (d)(1)(A) above are not required to have a new or separate utility connection directly between the ADU and the utility. Nor is a connection fee or capacity charge required.
(C) Except as described in subsection (g)(2)(A), all ADUs that are not covered by subsection (g)(2)(B) require a new, separate utility connection directly between the ADU and the utility for any utility that is provided by the city. All utilities that are not provided by the city are subject to the connection and fee requirements of the utility provider. (i) The connection is subject to a connection fee or capacity charge that is proportionate to the burden created by the ADU based on either the floor area or the number of drainagefixture units (DFU) values, as defined by the Uniform Plumbing Code, upon the water or sewer system.
(ii) The portion of the fee or charge that is charged by the city may not exceed the reasonable cost of providing this service. (h) Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.
(1) Generally. The city will not deny an ADU or JADU application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU. (2) Unpermitted ADUs and JADUs constructed before 2020. 115
(A) Permit to Legalize. As required by state law, the city may not deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if denial is based on either of the following grounds:
(i) The ADU or JADU violates applicable building standards, or (ii) The ADU or JADU does not comply with state ADU or JADU law or this ADU ordinance (Chapter 16.227).
(B) Exceptions:
(i) Notwithstanding subsection (h)(2)(A) above, the city may deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if the city makes a finding that correcting a violation is necessary to comply with the standards specified in California Health and Safety Code section 17920.3.
(ii) Subsection (h)(2)(A) above does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code section 17920.3.
(i) Nonconforming ADUs and Discretionary Approval. Any proposed ADU or JADU that would otherwise be allowed under this section but that does not conform to the objective design or development standards set forth in subsections (a) through (h) of this section may be allowed by the city with a conditional use permit, in accordance with the other provisions of this title.
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To: Honorable Mayor and Members of the City Council
From: Greg Barnes, Parks and Recreation Director
Subject: CONTINGENCY INCREASE TO OILFIELD ELECTRIC & MOTOR

CONTRACT FOR INSTALLATION OF EMERGENCY GENERATOR
(COMMUNITY CENTER)
Date: November 20, 2024
Agenda Item: 9.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize a Contingency Increase of $11,325 to the Oilfield Electric & Motor Contract for the Installation of Emergency Generator at the Community Center.

BACKGROUND:

In October 2020, staff applied for a Community Power Resiliency Allocation Grant with the California Governor's Office of Emergency Services (Cal OES). On March 12, 2021, Cal OES notified the City that it was awarded the grant in the amount of $300,000 to assist in the procurement and installation of the emergency generators.

On November 17, 2021, City Council approved a contract with Oilfield Electric & Motor in the amount of $75,500 for the installation of an emergency generator at the Community Center and for $87,530 for the installation of an emergency generator at the Police Station.

Due to a delay in delivery of the generators because of supply chain shortages, Oilfield Electric began installation of the generators this past summer. Installation is almost complete pending commissioning of each generator and issuance of final permit to operate.

ANALYSIS:

At the time of the original contract award, staff did not include an amount or percentage for any contingencies. After consulting with the City's project managing firm (RWC), staff is recommending approval of the following contingency amount to the Community Center Generator Project:

Oilfield Electric & Motor Emergency Generator Community Center Project - 15% ($11,325).

The project has had two change orders totaling $3,740.00. Staff is also awaiting determination if there is a requirement to add an annunciator to the generator (a speaker that announces 117
when power switches over to the generator).

STRATEGIC PLAN:

This item addresses City Council's two-year Strategic Plan, Section E, Public Safety & Emergency Preparedness
FISCAL IMPACTS:

This project is funded by the Cal OES Grant, Fund 319-5-9363-660 and General Fund 100-5- 9363-660. Any additional funding needed to cover the contingency increase (currently anticipated to be about $2,000 of the $11,325 needed) will be funded from regular General Fund budgeted items. A budget adjustment within the City Manager's authority from the regular General Fund item to the CIP will occur if this item is approved.

OPTIONS:

City Council has the following alternative options to staff's recommendation:

1. Do not authorize the contingency increase to the current contract.

2. Provide alternate direction to staff.

ATTACHMENTS:

EXHIBIT A - OILFIELD.pdf
118

EXHIBIT A

OILFIELD ELECTRIC & MOTOR

CONTRACT
(COMMUNITY CENTER EMERGENCY

GENERATOR PROJECT)
119
120
121
122
123
124
125
126
To: Honorable Mayor and Members of the City Council
From: Greg Barnes, Parks and Recreation Director
Subject: CONTINGENCY INCREASES TO THE AWARDED CONTRACTS

RELATED TO THE POLICE STATION REMODEL AND SITE

IMPROVEMENT PROJECT
Date: November 20, 2024
Agenda Item: 9.E

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

In 2018, the Measure T Committee made a recommendation to City Council to set aside $1.1 million dollars to put towards construction of a new police station or for improvements of the existing facility. In addition to the original recommendation, City Council has approved an additional $500,000 to go towards future station improvements.

The improvements to the police station and surrounding campus are underway. Those improvements include a partial interior remodel of the police station, installation of security fencing around the perimeter of the campus, and various exterior site improvements.

Listed below are the contractors and awarded contract amounts related to the Police Station Remodel and Site Improvement Project:

Zuma Construction Group, Inc. $675,000
Quality Fence Company, Inc. $239,721
KemCorp Construction, Inc. $235,000
ANALYSIS:

At the time of the original contract awards, staff did not include an amount or percentage for 127
any contingencies. After consulting with the City's project managing firm (RWC), staff is recommending approval of a contingency amount for each contract amount:

Contractor Contract Amount Contingency
Total (up to
amount)
Zuma Construction Group, Inc. $675,000
20%
($135,000)
$810,000
Quality Fence Company, Inc. $239,721
10%
($23,972.10)
$263,693.10
KemCorp Construction, Inc. $235,000 10% ($23,500) $258,500 Contingencies are commonly used in construction and capital projects in order to create budget flexibility for unforeseen change orders that become necessary, especially with complex projects or when working with old facilities. Allowing the project manager to request change orders, approved by the City's Finance Department and City Manager, creates efficiencies to timely address recommended changes without delaying a project.

STRATEGIC PLAN:

This item addresses City Council's two-year Strategic Plan, Section E, Public Safety & Emergency Preparedness, Objective #4, SPPD Facility Upgrades.

FISCAL IMPACTS:

This project is part of the City's Capital Improvement Program and will be funded by allocated Measure T funds (GL 104-5-9329-660).

OPTIONS:

City Council has the following alternative options to staff's recommendation:

1. Do not authorize the contingency increases to the current contracts.

2. Provide alternate direction to staff.

ATTACHMENTS:

EXHIBIT A - ZUMA.pdf
EXHIBIT B - QUALITY FENCE.pdf
EXHIBIT C - KEMCORP.pdf
128

EXHIBIT A
ZUMA CONSTRUCTION GROUP, INC.

CONTRACT
129
File No. 1006-2024
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211
212
213
214
215

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
03/13/2024

PRODUCER
Hoda Hasheminejad Agency Inc
18345 ventura blvd #316
Tarzana CA 91356
Zuma Construction Group Inc
3649 Birdsong Ave
Thousand Oaks, CA 91360
(818)964-0333
[email protected]
198971121
A
X
X
X
10/12/2023 10/12/2024
1,000,000.00
100,000.00
15,000.00
2,000,000.00
2,000,000.00
A
1,000,000.00
10/12/2023
NXT9VKJLLW-00-GL
10/12/2024
Each Occurrence:

Aggregate:
$25,000.00
Contractors Errors and Omissions NXT9VKJLLW-00-GL $50,000.00 State National Insurance Company, Inc. 12831
Clear spring Insurance company
B CWC01223800 10/12/2023 10/12/2024 1,000,000
1,000,000
1,000,000
C
2016689762 10/31/2023 05/01/2024
x x
x
1,000,000
UM 100,000
National General Insurance
Mt. Hawley Insurance Company
D X
X
GXS0013389 08/10/2023 08/10/2024
2,000,000
2,000,000
The City of Santa Paula
and Robert William Company, LLC
970 E Ventura St, Santa Paula, CA 93060
RWC, P.O.Box 1025, Santa Paula CA 93061
Certificate holder is listed as additional insured.
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222
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227

EXHIBIT B
QUALITY FENCE COMPANY, INC.

CONTRACT
228
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EXHIBIT C
KEMCORP CONSTRUCTION, INC.

CONTRACT
308
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CITY OF SANTA PAULA

SHORT FORM CONSTRUCTION CONTRACT

POLICE STATION SITE IMPROVEMENTS PROJECT

1. PARTIES AND DATE.

This Contract is made and entered into this 21st day of August, 2024 by and between the City of Santa Paula, a municipal corporation organized under the laws of the State of California with its principal place of business at 970 Ventura Street, Santa Paula, CA 93060, County of Ventura, State of California (“City”) and KemCorp Construction Inc, a Corporation with its principal place of business at 2060 E. Locust St., Unit G, Ontario, CA 91761, County of San Bernardino, State of California (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Contract.

2. RECITALS.

2.1 City. City is a public agency organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose.

2.2 Contractor. Contractor desires to perform and assume responsibility for the provision of certain construction services required by the City on the terms and conditions set forth in this Contract. Contractor represents that it is duly licensed and experienced in providing Site Improvements related construction services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the services in the State of California, and that it is familiar with the plans of City. The following license classifications are required for this Project: Category B License.

2.3 Project. City desires to engage Contractor to render such services for the Police Station Site Improvements (“Project”) as set forth in this Contract.

2.4 Project Documents & Certifications. Contractor has obtained, and delivers concurrently herewith all certifications as required by the Contract.

3. TERMS

3.1 Compensation and Payment.

3.1.1 Amount of Compensation. As consideration for performance of the Work required herein, City agrees to pay Contractor the Total Contract Price of Two Hundred Thirty-Five Thousand Dollars ($235,000.00) (“Total Contract Price”) provided that such amount shall be subject to adjustment pursuant to the applicable terms of this Contract or written change orders approved and signed in advance by the City.

3.1.2 Payment of Compensation. If the Work is scheduled for completion in thirty (30) or less calendar days, City will arrange for payment of the Total Contract Price upon completion and approval by City of the Work. If the Work is scheduled for completion in more than thirty (30) calendar days, City will pay Contractor on a monthly basis as provided for herein.

On or before the fifth (5th) day of each month, Contractor shall submit to the City an itemized application for payment in the format supplied by the City indicating the amount of Work completed since commencement of the Work or since the last progress payment. These applications shall Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 309
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be supported by evidence which is required by this Contract and such other documentation as the City may require. The Contractor shall certify that the Work for which payment is requested has been done and that the materials listed are stored where indicated. Contractor may be required to furnish a detailed schedule of values upon request of the City and in such detail and form as the City shall request, showing the quantities, unit prices, overhead, profit, and all other expenses involved in order to provide a basis for determining the amount of progress payments.

3.1.3 Prompt Payment. City shall review and pay all progress payment requests in accordance with the provisions set forth in Section 20104.50 of the California Public Contract Code. However, no progress payments will be made for Work not completed in accordance with this Contract. Contractor shall comply with all applicable laws, rules and regulations relating to the proper payment of its employees, subcontractors, suppliers or others.

3.1.4 Contract Retentions. If this Contract is greater than Five Thousand dollars ($5,000), from each approved progress estimate, five percent (5%) will be deducted and retained by the City, and the remainder will be paid to Contractor. All Contract retention shall be released and paid to Contractor and subcontractors pursuant to California Public Contract Code Section 7107.

3.1.5 Other Retentions. In addition to Contract retentions, the City may deduct from each progress payment an amount necessary to protect City from loss because of:
(1) liquidated damages which have accrued as of the date of the application for payment; (2) any sums expended by the City in performing any of Contractor’s obligations under the Contract which Contractor has failed to perform or has performed inadequately; (3) defective Work not remedied; (4) stop notices as allowed by state law; (5) reasonable doubt that the Work can be completed for the unpaid balance of the Total Contract Price or within the scheduled completion date; (6) unsatisfactory prosecution of the Work by Contractor; (7) unauthorized deviations from the Contract; (8) failure of Contractor to maintain or submit on a timely basis proper and sufficient documentation as required by the Contract or by City during the prosecution of the Work; (9) erroneous or false estimates by Contractor of the value of the Work performed; (10) any sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Contract; and (11) any other sums which the City is entitled to recover from Contractor under the terms of the Contract or pursuant to state law, including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City’s right to such sums.

3.1.6 Substitutions for Contract Retentions. Pursuant to California Public Contract Code section 22300, Contractor may substitute securities for any money withheld by the City to ensure the performance under the Contract. At the request and expense of Contractor, securities equivalent to the amount withheld shall be deposited with the City, with the State or a federally chartered bank as the escrow agent, who shall return such securities to Contractor upon satisfactory completion of the Contract. Deposit of securities with an escrow agent shall be subject to a written agreement between the escrow agent and the City, which provides that no portion of the securities shall be paid to Contractor until the City has certified to the escrow agent, in writing, that the Contract has been satisfactorily completed. The City shall certify that the Contract has been satisfactorily completed within one-hundred eighty (180) days of work "completion" as defined in Section 7107(c) of the California Public Contract Code. Securities eligible for investment under this section shall be limited to those listed in Section 16430 of the Government Code, bank or savings & loan certificates of deposit, interest-bearing demand deposit accounts, stand-by letters of credit, or any other security mutually agreed to by Contractor.

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3.1.7 Payment to Subcontractors. Contractor shall pay all subcontractors for and on account of work performed by such subcontractors in accordance with the terms of their respective subcontracts and as provided for in Section 7108.5 of the California Business and Professions Code. Such payments to subcontractors shall be based on the measurements and estimates made and progress payments provided to Contractor pursuant to this Contract.

3.1.8 Title to Work. As security for partial, progress, or other payments, title to Work for which such payments are made shall pass to the City at the time of payment. To the extent that title has not previously been vested in the City by reason of payments, full title shall pass to the City at delivery of the Work at the destination and time specified in this Contract. Such transferred title shall in each case be good, free and clear from any and all security interests, liens, or other encumbrances. Contractor promises and agrees that it will not pledge, hypothecate, or otherwise encumber the items in any manner that would result in any lien, security interest, charge, or claim upon or against said items. Such transfer of title shall not imply acceptance by the City, nor relieve Contractor from the responsibility to strictly comply with the Contract, and shall not relieve Contractor of responsibility for any loss of or damage to items.

3.1.9 Labor and Material Releases. Contractor shall furnish City with labor and material releases from all subcontractors performing work on, or furnishing materials for, the Work governed by this Contract prior to final payment by City.

3.2 Incorporation of Documents. This Contract includes and hereby incorporates in full by reference the following documents, including all exhibits, drawings, specifications and documents therein, and attachments and addenda thereto:
 Services/Schedule (Exhibit “A”)
 Plans and Specifications (Exhibit “B”)
 Special Conditions (Exhibit “C”)
 Contractor’s Certificate Regarding Workers’ Compensation (Exhibit “D”)  Public Works Contractor Registration Certification (Exhibit “E”)  Payment and Performance Bonds (Exhibit “F”)
 Contractor’s Bid
To the extent there is a conflict between any portions of this Contract, the order of precedence shall be as follows: change orders, special conditions, technical specifications, plans/construction drawings, general contract terms, scope of work, standard plans, advertisements for bid/proposals, bids/proposals or other documents submitted by Contractor.

3.3 Contractor’s Basic Obligation; Scope of Work.

3.3.1 Scope of Work. Contractor promises and agrees, at its own cost and expense, to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately complete the Project, including all structures and facilities necessary for the Project or described in the Contract (hereinafter sometimes referred to as the “Work”), for a Total Contract Price as specified pursuant to this Contract. All Work shall be subject to, and performed in accordance with the above referenced documents, as well as the exhibits attached hereto and incorporated herein by reference. The plans and specifications for the Work are further described in Exhibit “B” attached hereto and incorporated herein by this reference. Special Conditions, if any, relating to the Work are described in Exhibit “C” attached hereto and incorporated herein by this reference.

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3.3.2 Change in Scope of Work. Any change in the scope of the Work, method of performance, nature of materials or price thereof, or any other matter materially affecting the performance or nature of the Work shall not be paid for or accepted unless such change, addition or deletion is approved in advance and in writing by a valid change order executed by the City.

3.3.3 Change Orders. Changes to the Contract Time (as defined in Section

3.3) or Total Contract Price shall be in the form of a written Change Order, either signed by both parties or issued unilaterally by the City. No adjustment shall be made to the Contract Time unless the delay impacts the critical path to completion and the delay was not caused in whole or in part by the Contractor. The City’s liability to Contractor for delays for which the City is responsible shall be limited to only an extension of time unless such delays were unreasonable under the circumstances. Failure to timely request a Change Order shall constitute a waiver of any right to adjust the Contract Time or the Total Contract Price. All requests for Change Orders shall be accompanied by detailed supporting documentation, including but not limited to payroll records, invoices, schedules, and any other documentation requested by the City for the purpose of determining the additional costs or the impact of any delay. If the change involves Work bid at a unit price, then the Total Contract Price shall be increased at the unit price. If there is no unit price, then the Total Contract Price shall be adjusted to account for costs actually incurred plus an allowed mark-up of fifteen percent (15%), which shall constitute the entire amount of profit, markups, field or home office overhead costs, including personnel, equipment or office space, any materials, or any costs of equipment idle time for such work. Regardless of ownership, equipment rates shall not exceed the listed prevailing rates at local equipment rental agencies, or distributors, at the time the work is performed. Nothing herein shall prevent the Parties from agreeing to a lump sum cost.

3.3.4 Changes Ordered By City. City may at any time issue a written directive ordering additions, deletions, or changes to the Work. Contractor shall proceed with the work in accordance with the directive. To the extent the directive results in extra work or requires additional Contract Time, Contractor shall request a Change Order within seven (7) days of receiving the Work Directive. If any costs are not capable of being determined within seven (7) days, then Contractor shall request a Change Order within seven (7) days of when the costs are capable of being determined.

3.3.5 Changes Requested By Contractor. With respect to any matter that may involve or require an adjustment to the Contract Time or the Contract Price, Contractor shall provide written notice of the underlying facts and circumstances that gave rise to the potential change within seven (7) days or prior to the alteration of conditions, whichever is earlier. Failure to give notice shall constitute a waiver of Contractor’s right to a change order. If any costs are not capable of being determined within seven (7) days, then Contractor shall request a Change Order within seven (7) days of when the costs are capable of being determined.

3.4 Substitutions/”Or Equal”. Pursuant to Public Contract Code Section 3400(b), the City may make a finding that designates certain products, things, or services by specific brand or trade name. Unless specifically designated in this Contract, whenever any material, process, or article is indicated or specified by grade, patent, or proprietary name or by name of manufacturer, such Specifications shall be deemed to be used for the purpose of facilitating the description of the material, process or article desired and shall be deemed to be followed by the words “or equal.”
Contractor may, unless otherwise stated, offer for substitution any material, process or Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 312
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article which shall be substantially equal or better in every respect to that so indicated or specified in this Contract. However, the City may have adopted certain uniform standards for certain materials, processes and articles. Contractor shall submit requests, together with substantiating data, for substitution of any “or equal” material, process or article no later than thirty-five (35) days after award of the Contract. To facilitate the construction schedule and sequencing, some requests may need to be submitted before thirty-five (35) days after award of Contract. Provisions regarding submission of “or equal” requests shall not in any way authorize an extension of time for performance of this Contract. If a proposed “or equal” substitution request is rejected, Contractor shall be responsible for providing the specified material, process or article. The burden of proof as to the equality of any material, process or article shall rest with Contractor.

The City has the complete and sole discretion to determine if a material, process or article is an “or equal” material, process or article that may be substituted. Data required to substantiate requests for substitutions of an “or equal” material, process or article data shall include a signed affidavit from Contractor stating that, and describing how, the substituted “or equal” material, process or article is equivalent to that specified in every way except as listed on the affidavit.

Substantiating data shall include any and all illustrations, specifications, and other relevant data including catalog information which describes the requested substituted “or equal” material, process or article, and substantiates that it is an “or equal” to the material, process or article. The substantiating data must also include information regarding the durability and lifecycle cost of the requested substituted “or equal” material, process or article. Failure to submit all the required substantiating data, including the signed affidavit, to the City in a timely fashion will result in the rejection of the proposed substitution.

Contractor shall bear all of the City’s costs associated with the review of substitution requests. Contractor shall be responsible for all costs related to a substituted “or equal” material, process or article. Contractor is directed to the Special Conditions (if any) to review any findings made pursuant to Public Contract Code section 3400.

3.5 Period of Performance and Liquidated Damages.

3.5.1 Contractor shall perform and complete all Work under this Contract within one-hundred eighty (180) calendar days, beginning the effective date of the Notice to Proceed (“Contract Time”). Contractor shall perform its Work in strict accordance with any completion schedule, construction schedule or project milestones developed by the City. Such schedules or milestones may be included as part of Exhibits “A” or “B” attached hereto, or may be provided separately in writing to Contractor. Contractor agrees that if such Work is not completed within the aforementioned Contract Time and/or pursuant to any such completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages the sum of Five Hundred Dollars ($500.00) per day for each and every calendar day of delay beyond the Contract Time or beyond any completion schedule, construction schedule or Project milestones established pursuant to the Contract.

3.5.2 If Contractor is delayed in the performance or progress of the Work by a Force Majeure Event (as defined herein), then the Contractor shall be entitled to a time extension, as provided herein, when the Work stopped is on the critical path and shall not be charged liquidated damages. Such a non-compensable adjustment shall be Contractor’s sole and exclusive remedy for such delays and the Contractor will not receive an adjustment to the Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 313
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Total Contract Price or any other compensation. Contractor must submit a timely request in accordance with the requirements of the Contract.

3.5.3 A Force Majeure Event shall mean an event that materially affects a party’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of Contractor and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority.

3.6 Standard of Performance; Performance of Employees. Contractor shall perform all Work under this Contract in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Work. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Work assigned to them.

Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Work, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any work necessary to correct errors or omissions which are caused by Contractor’s failure to comply with the standard of care provided for herein. Any employee who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or the Work, or any employee who fails or refuses to perform the Work in a manner acceptable to the City, shall be promptly removed from the Project by Contractor and shall not be re-employed on the Work.

3.7 Control and Payment of Subordinates; Contractual Relationship. City retains Contractor on an independent contractor basis and Contractor is not an employee of City. Any additional personnel performing the work governed by this Contract on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Contract and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance.

3.8 City’s Basic Obligation. City agrees to engage and does hereby engage Contractor as an independent contractor to furnish all materials and to perform all Work according to the terms and conditions herein contained for the sum set forth above. Except as otherwise provided in the Contract, the City shall pay to Contractor, as full consideration for the satisfactory performance by Contractor of the services and obligations required by this Contract, the belowreferenced compensation in accordance with compensation provisions set forth in the Contract.

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3.9 Labor.

3.9.1 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720 et seq., and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Work is being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Contract. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Contractor and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates.

3.9.2 Apprenticeable Crafts. When Contractor employs workmen in an apprenticeable craft or trade, Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor. The Contractor or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law.

3.9.3 Hours of Work. Contractor is advised that eight (8) hours labor constitutes a legal day’s work. Pursuant to Section 1813 of the California Labor Code, Contractor shall forfeit a penalty of $25.00 per worker for each day that each worker is permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week, except when payment for overtime is made at not less than one and one-half (1-1/2) times the basic rate for that worker.

3.9.4 Payroll Records. Contractor and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of Contractor in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, Contractor shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such Contractor must comply with this section. Should noncompliance still be evident after such 10-day period, Contractor shall, as a penalty to City, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 315
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progress payments then due. The responsibility for compliance with this section is on Contractor.

In accordance with Labor Code section 1771.4, the Contractor and each subcontractor shall furnish the certified payroll records directly to the Department of Industrial Relations (“DIR”) on a weekly basis and in the format prescribed by the DIR, which may include electronic submission.

The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

3.9.5 Contractor and Subcontractor Registration. Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the DIR. No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the DIR to perform public work. Contractor is directed to review, fill out and execute the Public Works Contractor Registration Certification attached hereto as Exhibit “E” prior to contract execution. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

3.9.6 Labor Compliance; Stop Orders. This Project is subject to compliance monitoring and enforcement by the DIR. It shall be the Contractor’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the DIR against Contractor or any subcontractor that affect Contractor’s performance of Work, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay subject to any applicable liquidated damages and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Contractor or any subcontractor.

3.10 Performance of Work; Jobsite Obligations.

3.10.1 Water Quality Management and Compliance.

3.10.1.1 Water Quality Management and Compliance. Contractor shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Work including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); local ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State.

3.10.1.2 Compliance with the Statewide Construction General Permit.

Contractor shall comply with all conditions of the most recent iteration of the National Pollutant Discharge Elimination System General Permit for Storm Water Discharges Associated with Construction Activity, issued by the California State Water Resources Control Board (“Permit”). It shall be Contractor’s sole responsibility to file a Notice of Intent and procure coverage under the Permit for all construction activity which results in the disturbance of more than one acre of total land area or which is part of a larger common area of development or sale. Prior to initiating work, Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 316
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Contractor shall be solely responsible for preparing and implementing a Storm Water Pollution Prevention Plan (SWPPP) as required by the Permit. Contractor shall be responsible for procuring, implementing and complying with the provisions of the Permit and the SWPPP, including the standard provisions, and monitoring and reporting requirements as required by the Permit. The Permit requires the SWPPP to be a “living document” that changes as necessary to meet the conditions and requirements of the job site as it progresses through difference phases of construction and is subject to different weather conditions. It shall be Contractor’s sole responsibility to update the SWPPP as necessary to address conditions at the project site.

3.10.1.3 Other Water Quality Rules Regulations and Policies. Contractor shall comply with the lawful requirements of any applicable municipality, drainage City, or local agency regarding discharges of storm water to separate storm drain systems or other watercourses under their jurisdiction, including applicable requirements in municipal storm water management programs.

3.10.1.4 Cost of Compliance. Storm, surface, nuisance, or other waters may be encountered at various times during construction of the Work. Therefore, the Contractor, hereby acknowledges that it has investigated the risk arising from such waters and assumes any and all risks and liabilities arising therefrom.

3.10.1.5 Liability for Non-Compliance. Failure to comply with laws, regulations, standards, ordinances, and permits listed in Sections 3.10.1.1, 3.10.1.2, 3.10.1.3, and 3.10.1.4 of the Contract is a violation of federal and state law. Pursuant to the indemnification provisions of this Contract, Contractor hereby agrees to defend, indemnify and hold harmless the City and its directors, officials, officers, employees, volunteers and agents for any alleged violations. In addition, City may seek damages from Contractor for any delay in completing the Work in accordance with the Contract, if such delay is caused by or related to Contractor’s failure to comply with the Permit.

3.10.1.6 Reservation of Right to Defend. City reserves the right to defend any enforcement action brought against the City for Contractor’s failure to comply with the Permit or any other relevant water quality law, regulation, or policy. Pursuant to the indemnification provisions of this Contract, Contractor hereby agrees to be bound by, and to reimburse the City for the costs (including the City’s attorney’s fees) associated with, any settlement reached between the City and the relevant enforcement entity.

3.10.1.7 Training. In addition to the standard of performance requirements set forth in this Contract, Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in paragraph 3.10.1.

Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in paragraph 3.10.1 as they may relate to the Work provided under this Contract. Upon request, City will provide the Contractor with a list of training programs that meet the requirements of this paragraph.

3.10.2 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. Contractor shall comply with the requirements of the specifications relating to safety measures applicable in particular operations or kinds of work. In carrying out its Work, Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 317
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of employees appropriate to the nature of the Work and the conditions under which the Work is to be performed. Safety precautions as applicable shall include, but shall not be limited to, adequate life protection and lifesaving equipment; adequate illumination for underground and night operations; instructions in accident prevention for all employees, such as machinery guards, safe walkways, scaffolds, ladders, bridges, gang planks, confined space procedures, trenching and shoring, fall protection and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and adequate facilities for the proper inspection and maintenance of all safety measures. Furthermore, Contractor shall prominently display the names and telephone numbers of at least two medical doctors practicing in the vicinity of the Project, as well as the telephone number of the local ambulance service, adjacent to all telephones at the Project site.

3.10.3 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Contract or the Work, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with the Work. If Contractor observes that the drawings or specifications are at variance with any law, rule or regulation, it shall promptly notify the City in writing. Any necessary changes shall be made by written change order. If Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Contract to the same extent as though set forth herein and will be complied with. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Contract, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.10.4 Permits and Licenses. Contractor shall be responsible for securing City permits and licenses necessary to perform the Work described herein, including, but not limited to, a City Business License. While Contractor will not be charged a fee for any City permits, Contractor shall pay the City’s applicable business license fee. Any ineligible contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project.

3.10.5 Trenching Work. If the Total Contract Price exceeds $25,000 and if the Work governed by this Contract entails excavation of any trench or trenches five (5) feet or more in depth, Contractor shall comply with all applicable provisions of the California Labor Code, including Section 6705. To this end, Contractor shall submit for City’s review and approval a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer.

3.10.6 Hazardous Materials and Differing Conditions. As required by California Public Contract Code Section 7104, if this Contract involves digging trenches or other excavations that extend deeper than four (4) feet below the surface, Contractor shall promptly, and prior to disturbance of any conditions, notify City of: (1) any material discovered in excavation that Contractor believes to be a hazardous waste that is required to be removed to a Class I, Class II or Class III disposal site; (2) subsurface or latent physical conditions at the site differing from Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 318
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those indicated by City; and (3) unknown physical conditions of an unusual nature at the site, significantly different from those ordinarily encountered in such contract work. Upon notification, City shall promptly investigate the conditions to determine whether a change order is appropriate.

In the event of a dispute, Contractor shall not be excused from any scheduled completion date and shall proceed with all Work to be performed under the Contract, but shall retain all rights provided by the Contract or by law for making protests and resolving the dispute.

3.10.7 Underground Utility Facilities. To the extent required by Section 4215 of the California Government Code, City shall compensate Contractor for the costs of: (1) locating and repairing damage to underground utility facilities not caused by the failure of Contractor to exercise reasonable care; (2) removing or relocating underground utility facilities not indicated in the construction drawings; and (3) equipment necessarily idled during such work. Contractor shall not be assessed liquidated damages for delay caused by failure of City to provide for removal or relocation of such utility facilities.

3.10.8 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Although CARB limits and requirements are more broad, Contractor shall specifically be aware of their application to “portable equipment”, which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Contract.

3.10.9 State Recycling Mandates. Contractor shall comply with State Recycling Mandates. Any recyclable materials/debris collected by the contractor that can be feasibly diverted via reuse or recycling must be hauled by the appropriate handler for reuse or recycling.

3.10.10 Inspection Of Site. Contractor has visited sites where Work is to be performed and has become acquainted with all conditions affecting the Work. Contractor warrants that it has made such examinations as it deems necessary to determine the condition of the Work sites, its accessibility to materials, workmen and equipment, and to determine the Contractor’s ability to protect existing surface and subsurface improvements. No claim for allowances–time or money–will be allowed as to such matters.

3.10.11 Field Measurements. Contractor shall make field measurements, verify field conditions and shall carefully compare such field measurements and conditions and other information known to Contractor with the Contract Documents before commencing activities.

Errors, inconsistencies or omissions discovered shall be reported to the City immediately and prior to performing any work or altering the condition.

3.11 Completion of Work. When Contractor determines that it has completed the Work required herein, Contractor shall so notify City in writing and shall furnish all labor and material releases required by this Contract. City shall thereupon inspect the Work. If the Work is not acceptable to the City, the City shall indicate to Contractor in writing the specific portions or items of Work which are unsatisfactory or incomplete. Once Contractor determines that it has completed the incomplete or unsatisfactory Work, Contractor may request a re-inspection by the City. Once the Work is acceptable to City, City shall pay to Contractor the Total Contract Price Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 319
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remaining to be paid, less any amount which City may be authorized or directed by law to retain.

Payment of retention proceeds due to Contractor shall be made in accordance with Section 7107 of the California Public Contract Code.

3.12 Claims; Government Code Claim Compliance.

3.12.1 Intent. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims.

The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes.

3.12.2 Claims. For purposes of this Section, “Claim” means a separate demand by the Contractor, after a change order duly requested in accordance with the terms of this Contract has been denied by the City, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of the Contractor pursuant to the Contract, or (C) an amount the payment of which is disputed by the City. A “Claim” does not include any demand for payment for which the Contractor has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents.

3.12.3 Filing Claims. Claims governed by this Section may not be filed unless and until the Contractor completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and Contractor’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the City and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions. Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon.

3.12.4 Supporting Documentation. The Contractor shall submit all claims in the following format:

3.12.4.1 Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made

3.12.4.2 List of documents relating to claim:
(A) Specifications
(B) Drawings
(C) Clarifications (Requests for Information)
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(D) Schedules
(E) Other

3.12.4.3 Chronology of events and correspondence

3.12.4.4 Analysis of claim merit

3.12.4.5 Analysis of claim cost, including calculations and supporting documents

3.12.4.6 Time impact analysis in CPM format

3.12.5 City’s Response. Upon receipt of a Claim pursuant to this Section, City shall conduct a reasonable review of the Claim and, within a period not to exceed 45 days of receipt of the Claim, or as extended by mutual agreement, shall provide the Contractor a written statement identifying what portion of the Claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the Claim will be processed and made within 180 days after the City issues its written statement.

3.12.5.1 If City needs approval from its governing body to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the Claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a Claim sent by registered mail or certified mail, return receipt requested, City shall have up to three (3) days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion.

3.12.5.2 Within 30 days of receipt of a Claim, City may request in writing additional documentation supporting the Claim or relating to defenses or claims City may have against the Contractor. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of City and the Contractor. City’s written response to the Claim, shall be submitted to the Contractor within 30 Days (if the Claim is less than $50,000, within 15 Days) after receipt of the additional documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation, whichever is greater.

3.12.6 Meet and Confer. If the Contractor disputes City’s written response, or City fails to respond within the time prescribed, the Contractor may so notify City, in writing, within 15 Days of receipt of City’s response or the City’s failure to respond, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, City shall schedule a meet and confer conference within 30 Days for settlement of the dispute.

3.12.7 Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the Claim or any portion of the Claim remains in dispute, City shall provide the Contractor a written statement identifying the portion of the Claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the Claim shall be processed and made within 60 Days after City issues its written statement. Any disputed portion of the Claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with City and the Contractor sharing the associated costs equally. City and Contractor Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 321
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shall mutually agree to a mediator within 10 business days after the disputed portion of the Claim has been identified in writing, unless the Parties agree to select a mediator at a later time.

3.12.7.1 If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.

3.12.7.2 For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.

3.12.7.3 Unless otherwise agreed to by City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.

3.12.7.4 The mediation shall be held no earlier than the date the Contractor completes the Work or the date that the Contractor last performs Work, whichever is earlier. All unresolved Claims shall be considered jointly in a single mediation, unless a new unrelated Claim arises after mediation is completed.

3.12.8 Procedures After Mediation. If following the mediation, the Claim or any portion remains in dispute, the Contractor must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits his or her written Claim pursuant to subdivision (a) until the time the Claim is denied, including any period of time utilized by the meet and confer conference or mediation.

3.12.9 Civil Actions. The following procedures are established for all civil actions filed to resolve Claims of $375,000 or less:

3.12.9.1 Within 60 Days, but no earlier than 30 Days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both Parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures.

The mediation process shall provide for the selection within 15 Days by both Parties of a disinterested third person as mediator, shall be commenced within 30 Days of the submittal, and shall be concluded within 15 Days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court.

3.12.9.2 If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.

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3.12.9.3 In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party.

3.12.10 Government Code Claim Procedures.

3.12.10.1 This section does not apply to tort claims and nothing in this section is intended nor shall be construed to change the time periods for filing tort claims or actions specified by Chapter 1 (commending with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.5 of Title 1 of the Government Code.

3.12.10.2 In addition to any and all Contract requirements pertaining to notices of and requests for adjustments to the Contract Time, Contract Price, or compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City.

3.12.10.3 Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to adjustment of the Contract Time, Contract Price, or compensation or payment for extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor may not file any action against the City.

3.12.10.4 A Government Code claim must be filed no earlier than the date the work is completed or the date the Contractor last performs work on the Project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved Claims known to the Contractor excepting only new unrelated Claims that arise after the Government Code claim is submitted.

3.12.11 Non-Waiver. City’s failure to respond to a Claim from the Contractor within the time periods described in this section or to otherwise meet the time requirements of this section shall result in the Claim being deemed rejected in its entirety and shall not constitute a waiver of any rights under this section.

3.13 Loss and Damage. Except as may otherwise be limited by law, Contractor shall be responsible for all loss and damage which may arise out of the nature of the Work agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Work until the same is fully completed and accepted by City. In the event of damage proximately caused by an Act of God, as defined by Section 7105 of the Public Contract Code, the City may terminate this Contract pursuant to the termination provisions in this Contract; provided, however, that the City needs to provide Contractor with only one (1) day advanced written notice.

3.14 Indemnification.

3.14.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, employees, agents and volunteers free and Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 323
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harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, regardless of whether the allegations are false, fraudulent, or groundless, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s services, the Project or this Contract, including without limitation the payment of all expert witness fees, attorneys’ fees and other related costs and expenses.

Notwithstanding the foregoing, to the extent required by Civil Code section 2782, Contractor’s indemnity obligation shall not apply to such loss or damage which is caused by the sole or active negligence or willful misconduct of the City.

3.14.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of City’s choosing and at Contractor’s own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against City or its officials, employees, agents and authorized volunteers. In addition, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, employees, agents and authorized volunteers as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or its officials, employees, agents and authorized volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorney’s fees and costs, including expert witness fees. Contractor shall reimburse City and its officials, employees, agents and authorized volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or termination of this Contract, and shall not be restricted to insurance proceeds, if any, received by the City, its officials, employees, agents and authorized volunteers.

3.15 Insurance.

3.15.1 Time for Compliance. Contractor shall not commence Work under this Contract until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Contract for cause.

3.15.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work hereunder by Contractor, its agents, representatives, employees or subcontractors. Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Contract. Such insurance shall meet at least the following minimum levels of coverage:

3.15.2.1 Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 00 01) OR Insurance Services Office Owners and Contractors Protective Liability Coverage Form (CG 00 09 11 88) (coverage for operations of designated contractor); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 00 01, code 1 (any auto); (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 324
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Employer’s Liability Insurance; and (4) Builders’/All Risk: Builders’/All Risk insurance covering for all risks of loss, including explosion, collapse, underground excavation and removal of lateral support (and including earthquakes and floods if requested by the City). Policies shall not contain exclusions contrary to this Contract.

3.15.2.2 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence and $4,000,000 general aggregate for bodily injury, personal injury and property damage; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; (3) Workers’ Compensation and Employer’s Liability: Workers’ compensation limits as required by the Labor Code of the State of California.

Employer’s Liability limits of $1,000,000 each accident, policy limit bodily injury or disease, and each employee bodily injury or disease; and (4) Builders’/All Risk: Completed value of the project.

Defense costs shall be available in addition to the limits. Notwithstanding the minimum limits specified herein, any available coverage shall be provided to the parties required to be named as additional insureds pursuant to this Contract.

3.15.2.3 Notices; Cancellation or Reduction of Coverage. At least fifteen (15) days prior to the expiration of any such policy, evidence showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or materially reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. In the event any policy of insurance required under this Contract does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by Contractor or the City may withhold amounts sufficient to pay premium from Contractor payments. In the alternative, the City may suspend or terminate this Contract.

3.15.3 Insurance Endorsements. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements (amendments) on forms supplied or approved by the City to add the following provisions to the insurance policies:

3.15.3.1 General Liability. (1) Such policy shall give the City, its officials, employees, agents and volunteers additional insured status using ISO endorsements CG20 10 10 01 plus CG20 37 10 01, or endorsements providing the exact same coverage, with respect to the Work or operations performed by or on behalf of Contractor, including materials, parts or equipment furnished in connection with such work; (2) all policies shall waive or shall permit Contractor to waive all rights of subrogation which may be obtained by the Contractor or any insurer by virtue of payment of any loss or any coverage provided to any person named as an additional insured pursuant to this Contract, and Contractor agrees to waive all such rights of subrogation; and (3) the insurance coverage shall be primary insurance as respects the City, its officials, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its officials, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not be called upon to contribute with it.

3.15.3.2 Automobile Liability. (1) Such policy shall give the City, its officials, employees, agents and volunteers additional insured status with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Contractor or for which Contractor is responsible; (2) all policies shall waive or shall permit Contractor to waive all rights of subrogation which may be obtained by the Contractor Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 325
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or any insurer by virtue of payment of any loss or any coverage provided to any person named as an additional insured pursuant to this Contract, and Contractor agrees to waive all such rights of subrogation; and (3) the insurance coverage shall be primary insurance as respects the City, its officials, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its officials, employees, agents and volunteers shall be excess of Contractor’s insurance and shall not be called upon to contribute with it in any way.

3.15.3.3 Workers’ Compensation and Employer’s Liability Coverage.

The insurer shall agree to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by Contractor.

3.15.3.4 All Coverages. Each insurance policy required by this Contract shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its officials, employees, agents and volunteers.

3.15.4 Builders’/All Risk Policy Requirements. The builders’/all risk insurance shall provide that the City be named as loss payee. In addition, the insurer shall waive all rights of subrogation against the City.

3.15.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its officials, employees, agents and volunteers.

3.15.6 Professional Liability Insurance. All architects, engineers, consultants or design professionals retained by Contractor shall also procure and maintain, for a period of five (5) years following completion of the Contract, errors and omissions liability insurance with a limit of not less than $1,000,000 per occurrence. This insurance shall name the City, its directors, officials, officers, employees, agents and volunteers as additional and insureds with respect to Work performed, and shall otherwise comply with all requirements of this Section. Defense costs shall be paid in addition to the limits.

3.15.7 Deductibles and Self-Insurance Retentions. Any deductibles or selfinsured retentions must be declared to and approved by the City. Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or selfinsured retentions as respects the City, its officials, employees, agents and authorized volunteers; or (2) the Contractor shall procure a bond or other financial guarantee acceptable to the City guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

3.15.8 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VII, licensed to do business in California, and satisfactory to the City. Exception may be made for the State Compensation Insurance Fund when not specifically rated.

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3.15.9 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Contract on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms supplied or approved by the City. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.15.10 Subcontractors. All subcontractors shall meet the requirements of this Section before commencing Work. Contractor shall furnish separate certificates and endorsements for each subcontractor. Subcontractor policies of General Liability insurance shall name the City, its officials, employees, agents and authorized volunteers as additional insureds using form ISO 20 38 04 13 or endorsements providing the exact same coverage. All coverages for subcontractors shall be subject to all of the requirements stated herein except as otherwise agreed to by the City in writing.

3.15.11 Reporting of Claims. Contractor shall report to the City, in addition to Contractor’s insurer, any and all insurance claims submitted by Contractor in connection with the Work under this Contract.

3.16 Bond Requirements.

3.16.1 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Contract a Payment Bond in an amount required by the City and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until the bond has been received and approved by the City.

3.16.2 Performance Bond. If specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Contract a Performance Bond in an amount required by the City and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until the bond has been received and approved by the City.

3.16.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the effected bond within (ten) 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Contract until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the Total Contract Price is increased in accordance with the Contract, Contractor shall, upon request of the City, cause the amount of the bond to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. If Contractor fails to furnish any required bond, the City may terminate the Contract for cause.

3.16.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in California Code of Civil Procedure Section 995.120, shall be accepted. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 327
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will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.17 Warranty. Contractor warrants all Work under the Contract (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the Work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Contract or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the Work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the Work or non-conformance of the Work to the Contract, commence and prosecute with due diligence all Work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the Work (or work of other contractors) damaged by its defective Work or which becomes damaged in the course of repairing or replacing defective Work. For any Work so corrected, Contractor’s obligation hereunder to correct defective Work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected Work.

Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Contract. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the Work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Contract, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming Work and any work damaged by such work or the replacement or correction thereof at Contractor’s sole expense.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

3.18 Employee/Labor Certifications.

3.18.1 Contractor’s Labor Certification. By its signature hereunder, Contractor certifies that he is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Work. A certification form for this purpose, which is attached to this Contract as Exhibit “D” and incorporated herein by reference, shall be executed simultaneously with this Contract.

3.18.2 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

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3.18.3 Verification of Employment Eligibility. By executing this Contract, Contractor verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented immigrants, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same.

3.19 Termination. This Contract may be terminated by City at any time, either with our without cause, by giving Contractor three (3) days advance written notice. In the event of termination by City for any reason other than the fault of Contractor, City shall pay Contractor for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, City may terminate the Contract immediately without notice, may reduce payment to Contractor in the amount necessary to offset City’s resulting damages, and may pursue any other available recourse against Contractor. Contractor may not terminate this Contract except for cause. In the event this Contract is terminated in whole or in part as provided, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, City may require Contractor to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by Contractor in connection with its performance of this Contract. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.20 General Provisions.

3.20.1 City’s Representative. The City hereby designates the Parks & Recreation Director, or his or her designee, to act as its representative for the performance of this Contract (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.20.2 Contractor’s Representative. Before starting the Work, Contractor shall submit in writing the name, qualifications and experience of its proposed representative who shall be subject to the review and approval of the City (“′Contractor’s Representative”). Following approval by the City, Contractor’s Representative shall have full authority to represent and act on behalf of Contractor for all purposes under this Contract. Contractor’s Representative shall supervise and direct the Work, using his best skill and attention, and shall be responsible for all construction means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Work under this Contract. Contractor’s Representative shall devote full time to the Project and either he or his designee, who shall be acceptable to the City, shall be present at the Work site at all times that any Work is in progress and at any time that any employee or subcontractor of Contractor is present at the Work site. Arrangements for responsible supervision, acceptable to the City, shall be made for emergency Work which may be required. Should Contractor desire to change its Contractor’s Representative, Contractor shall provide the information specified above and obtain the City’s written approval.

3.20.3 Contract Interpretation. Should any question arise regarding the meaning or import of any of the provisions of this Contract or written or oral instructions from City, the matter shall be referred to City’s Representative, whose decision shall be binding upon Contractor.

3.20.4 Anti-Trust Claims. This provision shall be operative if this Contract is applicable to California Public Contract Code Section 7103.5. In entering into this Contract to Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 329
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supply goods, services or materials, Contractor hereby offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time the City tender final payment to Contractor, without further acknowledgment by the Parties.

3.20.5 Notices. All notices hereunder and communications regarding interpretation of the terms of the Contract or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows:

CONTRACTOR:

KEMCORP CONSTRUCTION INC
2060 E. LOCUST ST. UNIT G
ONTARIO, CA 91761
ATTN: JASON BOLLINGER, PRESIDENT
CITY:

CITY OF SANTA PAULA
970 VENTURA STREET
SANTA PAULA, CA 93060
ATTN: PARKS & RECREATION DIRECTOR
Any notice so given shall be considered received by the other Party three (3) days after deposit in the U.S. Mail as stated above and addressed to the Party at the above address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.20.6 Time of Essence. Time is of the essence in the performance of this Contract.

3.20.7 Assignment Forbidden. Contractor shall not, either voluntarily or by action of law, assign or transfer this Contract or any obligation, right, title or interest assumed by Contractor herein without the prior written consent of City. If Contractor attempts an assignment or transfer of this Contract or any obligation, right, title or interest herein, City may, at its option, terminate and revoke the Contract and shall thereupon be relieved from any and all obligations to Contractor or its assignee or transferee.

3.20.8 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.20.9 Laws; Venue. This Contract shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Contract, the action shall be brought in a state or federal court situated in the County of Ventura, State of California.

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3.20.10 Attorneys’ Fees. If either Party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all other costs of such action.

3.20.11 Counterparts. This Contract may be executed in counterparts, each of which shall constitute an original.

3.20.12 Successors. The Parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all of the provisions contained in this Contract.

3.20.13 Solicitation. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to terminate this Contract without liability.

3.20.14 Conflict of Interest. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to rescind this Contract without liability. For the term of this Contract, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Contract, or obtain any present or anticipated material benefit arising therefrom. In addition, Contractor agrees to file, or to cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Work.

3.20.15 Certification of License.

3.20.15.1 Contractor certifies that as of the date of execution of this Contract, Contractor has a current contractor’s license of the classification indicated below under Contractor’s signature.

3.20.15.2 Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four (4) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O.

Box 26000, Sacramento, California 95826.

3.20.16 Authority to Enter Contract. Each Party warrants that the individuals who have signed this Contract have the legal power, right and authority to make this Contract and bind each respective Party.

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3.20.17 Entire Contract; Modification. This Contract contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Contract may only be modified by a writing signed by both Parties.

3.20.18 Non-Waiver. None of the provisions of this Contract shall be considered waived by either party, unless such waiver is specifically specified in writing.

3.20.19 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project or other projects. [Signatures on Next Page]
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SIGNATURE PAGE FOR CONSTRUCTION CONTRACT

BETWEEN THE CITY OF SANTA PAULA
AND KEMCORP CONSTRUCTION INC.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first written above.

CITY OF SANTA PAULA
Approved:

By:

DAN SINGER
City Manager
ATTESTED:

By: _______________________________
Julie Latshaw
City Clerk
APPROVED AS TO FORM:
______________________________
Monica Castillo
City Attorney
KEMCORP CONSTRUCTION INC.
[If Corporation, TWO SIGNATURES,
President OR Vice President AND
Secretary OR Treasurer REQUIRED]
By:

Its:

Printed Name:

By:

Its:

Printed Name:_________________________
____________________________________
Contractor’s License Number and
Classification
____________________________________
DIR Registration Number
President SecretaryJason Bollinger Jason Bollinger 934522 1000002295 Docusign Envelope ID: C39B1BB4-3166-4F58-ABB9-2A1EA5880087 333
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Jason Bollinger President
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Exhibit E - 1 SHORT FORM CONSTRUCTION CONTRACT
EXHIBIT “E”

PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/PublicWorks/PublicWorks.html for additional information.

No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.

Contractor hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.1
Name of Contractor:

DIR Registration Number:

DIR Registration Expiration:__________________________
Small Project Exemption: _____ Yes or _____ No
Unless Contractor is exempt pursuant to the small project exemption, Contractor further acknowledges:

1. Contractor shall maintain a current DIR registration for the duration of the project.

2. Contractor shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.

3. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive.

Name of Contractor:____________________
Signature:

Name and Title:

Dated:

1 If the Project is exempt from the contractor registration requirements pursuant to the small project exemption under Labor Code Sections 1725.5 and 1771.1, please mark “Yes” in response to “Small Project Exemption.” Kemcorp Construction, Inc. 1000002295 06/30/25 X
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To: Honorable Mayor and Members of the City Council
From: Greg Barnes, Parks and Recreation Director
Subject: RESOLUTION ACCEPTING PHASE ONE SPORTS PARK TURF AND

IRRIGATION IMPROVEMENTS WITH ONE YEAR WARRANTY -

HARVEST AT LIMONEIRA
Date: November 20, 2024
Agenda Item: 10.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution No. 7549 Accepting Phase One Sports Park Turf and Irrigation Improvements with One Year Warranty.

Presented by: Greg Barnes, Parks & Recreation Director
BACKGROUND:

Section 3.1.1(a) of the February 26, 2015 First Amended and Restated Development Agreement (“2015 Development Agreement”) required Limoneira Lewis Community Builders, LLC (“LLCB”) to construct the Santa Paula Creek Sports Park (the “Sports Park”) in phases within 5 years after the Development Agreement became effective (i.e. February 26, 2020), or before City issues a final certificate of occupancy to the 750th residential dwelling unit within the Project, whichever comes first. Pursuant to Amendment No. 1 to the 2015 Development Agreement, LLCB was given an additional 2 years to use “commercially reasonable efforts” to construct the first approximately 23-acre phase of the Santa Paula Creek Sports Park (“Phase 1”) to February 26, 2022 or before the issuance of the 750th final certificate of occupancy.

Attachment B shows the location of the Sports Park with the Harvest development and its division into Phase 1 and Phase 2.

On March 17, 2021, the City and LLCB entered into the Sports Park Implementation Agreement so that the City could receive an advance of, or borrow from itself funds equal to the yet-to-be-due Joint Civic Facility In-Lieu Fee to facilitate financing construction of Phase I of the Sports Park.

On January 6, 2023, the City and LLCB entered into the First Amendment to the Sports Park Implementation Agreement to confirm amounts owed between the parties, provide for the payment of Pay Request No. 10, provide for the funding of all remaining costs to complete Phase 1 of the Sports Park, and to formalize the Sports Park acceptance and turnover to the City.
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On March 23, 2024, Amendment No. 3 to the First Amended and Restated Development Agreement (“DA Amendment No. 3”) established the Developer agreement to provide additional funding consisting of $4,000,000 for Supplemental Sports Park Improvements, $200,000 to ensure turf re-establishment, and $850,000 for Phase I in excess of its Sports Park obligation.

On June 5, 2024, City Council adopted Resolution No. 7513 to accept Sports Park Phase 1 Improvements except for the turf and related irrigation systems. This item, if approved, would accept the remaining turf and irrigation improvements.

ANALYSIS:

In accordance with the Funding, Construction and Acquisition Agreement Section 9, LLCB shall file with the County Recorder of the County of Ventura a Notice of Completion (NOC) pursuant to the provisions of Section 8182 if the California Civil Code and supply the City with a copy of such NOC showing thereon the date of filling with the County Records. The turf and irrigation systems for Phase 1 of the Sports Park have been completed to the satisfaction of the Parks & Recreation Director and the contracted City Engineer and is ready to be accepted by the City and added to the City’s Asset database.

In addition, as noted in the attached resolution, LLCB will enter a warranty agreement applicable to Phase 1 of the Sports Park for a period of one (1) year from the date of City acceptance of Phase 1 of the Sports Park. To simplify calculation of the warranty period, LLCB and City have agreed that the date of City acceptance for Phase 1 of the Sports Park will be one year from the acceptance of the turf and irrigation improvements (i.e. November 20, 2025), despite prior partial acceptance in June 2024.

STRATEGIC PLAN:

This item does not directly address any of Council's two-year strategic goals. However, the completion of the park and its eventual opening will add much needed additional park space and amenities for the community.

FISCAL IMPACTS:

Staff is prepared to take over responsibility of the ongoing park maintenance. A landscape contractor has been selected and staff is advertising for a full-time Maintenance Worker I.

Both were included and approved as part of the FY 23-24 & FY 24-25 budget process and are funded primarily from the Community Facilities District (“CFD”) Fund 504 in accordance with the CFD’s List of Authorized Facilities and Services.

The Sports Park improvements and land have or will be fully paid for by LLCB excluding the $5.175 million paid by the City, and all eligible costs are reimbursable from available East Area 1 CFD No. 1 proceeds. The Sports Park improvements to date and land are valued at approximately $13.6 million for improvement obligations and $10.8 million for land contributed to the City totaling $24.4M.

OPTIONS:

In addition to the recommended action, the Council has the following available alternative 381
option:

1. Do not accept Phase 1 Sports Park Turf and Irrigation Improvements and provide direction to staff to address specific items of concern prior to acceptance.

ATTACHMENTS:

Attachment A - Reso 7549 - Sports Park Turf Acceptance (Phase 1) FINAL Attachment B - Sports Park Site Plan
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1 ATTACHMENT A
RESOLUTION ACCEPTING PHASE 1 SPORTS PARK TURF AND IRRIGATION 383
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2 RESOLUTION NO. 7549

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA

ACCEPTING PHASE ONE SPORTS PARK TURF AND IRRIGATION
IMPROVEMENTS WITH ONE (1) YEAR WARRANTY
The City Council of the City of Santa Paula hereby:

SECTION 1: The City Council finds and declares that:

A. Limoneira Lewis Community Builders, LLC, (LLCB) entered into that certain Funding, Construction and Acquisition Agreement Harvest Community Facilities District No. 1 with the City of Santa Paula (“City”) for Public Facilities on March 1, 2017 (“Acquisition Agreement”).

B. LLCB recorded Tract 5854 that established the parcel of land for the Sports Park in the Official Records of the County of Ventura (“Official Records”) on January 10, 2019 (No. 20180110-000304-0).

C. Among the improvements required by the Acquisition Agreement is the Sports Park, as described therein. A depiction of the Sports Park is attached to this Resolution as EXHIBIT A.

D. On March 17, 2021, the City and LLCB entered into that certain Sports Park Implementation Agreement so that the City could receive an advance of, or borrow from itself funds equal to, the yet-to-be-due Joint Civic Facility In-Lieu Fee to facilitate financing construction of Phase I of the Sports Park.

E. On January 6, 2023, the City and LLCB entered into that certain First Amendment to the Sports Park Implementation Agreement to provide funding to complete Phase 1 of the Sports Park and to formalize procedures for Sports Park acceptance and turnover to the City.

F. On June 5, 2024, the City Council adopted Resolution No. 7513 to accept Sports Park Phase 1 Improvements except for the turf and related irrigation systems described as items 2-4 in Exhibit D (“Turf Improvements”) to Amendment No. 3 to the First Amended and Restated Development Agreement between the City and LLCB recorded in the Official Records on March 27, 2024 (No. 2024000019101) (“DA Amendment No. 3”).

G. A Notice of Completion (NOC) for all Sports Park Phase 1 Improvements, inclusive of the Turf Improvements, has been filed with the Office of the Recorder in Ventura County in accordance with the Acquisition Agreement.

H. Neither LLCB nor the City has received claims of liens that have been recorded by or on behalf of any such person, firm or corporation for the Turf Improvements as of November 13, 2024.
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3 I. In accordance with the Amendment No. 3 to the First Amended and Restated Development Agreement, Section 3. A (c), LLCB is obligated to fund up to eight hundred and fifty thousand dollars ($850,000) for the Phase I in excess of its Sports Park obligation, and an additional two hundred thousand dollars ($200,000) toward the Turf Improvements.

J. Under Section 11 of the Acquisition Agreement, upon acceptance of the Sports Park Phase 1 Improvements, the City must issue payment from CFD funds in the amount of the acquisition price, “provided and to the extent that funds are available, except that [LLCB] shall choose one of the following options prior to release of the final five percent (5%) [of the acquisition price]: (1) City shall retain five percent (5%) of the acquisition price until expiration of the one-year warranty period for the subject [Sports Park Phase 1 Improvements]; or (2) [LLCB] shall obtain a maintenance bond until expiration of the one-year warranty period for the subject [Sports Park Phase 1 Improvements].”
K. Upon City accepting the Turf Improvements, LLCB has agreed to maintain the improvements until January 1, 2025, evidenced by entering into a Maintenance Agreement with the City, a form of which is attached hereto as EXHIBIT B.

SECTION 2: The City Council hereby resolves:

A. The recitals set forth above are true and correct.

B. The final project plans for the Turf Improvements within Phase 1 of the Sports Park are approved pending receipt of final certified mylar prints.

C. The City accepts the Sports Park Phase 1 Improvements, inclusive of the Turf Improvements, subject to conditions set forth in this Section 2.

D. LLCB will provide for a warranty agreement for a period of one (1) year in an amount equal to a maximum of five percent (5%) of the acquisition price of the Sports Park Phase 1 Improvements, inclusive of the Turf Improvements, (i.e., $678,217.50) accepted by the City in satisfaction of Section 11 of the Acquisition Agreement.

E. Upon acceptance of the Turf Improvements, staff is directed to include the improvements in the appropriate city asset management systems. //
//
//
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4 PASSED AND ADOPTED by the City Council of the City of Santa Paula this 20th day of November, 2024.
_______________________________
Leslie Cornejo, Mayor
ATTEST:
_________________________
Julie Latshaw, CMC, City Clerk
APPROVED AS TO FORM:
________________________
Monica Castillo, City Attorney
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5 EXHIBIT A
Sports Park Phase One
[attached behind]
387

APPROVED
City of Santa Paula Planning Division
By: _____________________________Date/Time: ______________________ Trayci Nelson
04/23/2021 1:00 PM
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6 EXHIBIT B
Form of Sports Park Turf Maintenance Agreement
[attached behind]
389
65283.00302\42867495.2
1 SPORT PARK TURF MAINTENANCE

AGREEMENT

BY AND BETWEEN THE CITY OF SANTA

PAULA AND LEWIS LIMONEIRA

COMMUNITY BUILDERS, LLC
This Maintenance Agreement (“Agreement”) is made and entered into as of November 20, 2024 by and between the CITY OF SANTA PAULA, a California municipal corporation and general law city (“City”), and LEWIS LIMONEIRA COMMUNITY BUILDERS, LLC, a Delaware limited liability company (“LLCB”). The City and LLCB are individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. On or about February 26, 2015, the City of Santa Paula (“City”) and Limoneira Company entered into the First Amended and Restated Development Agreement (the “2015 Development Agreement”) for developing the area commonly known as “East Area 1” for a mixed-use planned community (“Harvest”) on real property shown in Tract Map No. 5854 recorded in the Official Records of Ventura County (“Official Records”) on December 28, 2017, as Document No. 20171220- 00164292-0 (“Property”).

B. Pursuant to Subdivision (c) of Section 3.1.1 of the First Amended and Restated Development Agreement, as amended by Amendment No. 3 to the 2015 First Amended and Restated Development Agreement, dated March 23, 2024 and recorded in the Official Records on March 27, 2024 (No. 2024000019101) (hereafter, “Development Agreement”), LLCB is required to work with the City to establish turf areas and associated turf irrigation for Phase 1 of the Santa Paula Creek Sports Park (the “Sports Park Turf”) to City’s reasonable satisfaction before City accepts and assumes maintenance obligations of the turf and irrigation system.

C. City is the fee owner of the real property designated for the Santa Paula Creek Sports Park.

D. City and LLCB have been diligently collaborating to ensure adequate establishment of the Sports Park Turf.

E. City staff will be recommending City Council accept the Sports Park Turf at a November 20, 2024 regular meeting.

F. City has requested and LLCB has agreed to maintain the Sports Park Turf through January 1, 2025 to allow City time to secure sufficient resources for turf maintenance.
390
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2 NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and LLCB agree as follows:

AGREEMENT

1. Recitals. The Recitals set forth above are true and correct.

2. Term. This Agreement will be in effect until January 1, 2025 and will automatically terminate as of such date, unless extended by mutual written agreement of the Parties.

3. Phase 1 Site. The Sports Park Turf is located in what is referred to as “Phase 1” of the Sports Park – the approximately 26 acres within Parcel F of Tract No. 5854 recorded in the Official Records of the Ventura County Recorder’s Office on January 10, 2019 (No. 20180110-000304-0) (the “Site”).

4. Turf Maintenance. LLCB will maintain the Sports Park Turf to City’s reasonable satisfaction.

5. Right to Access. City grants to LLCB and its contractors a non-exclusive license to enter the Site to access and maintain the Sports Park Turf.

6. Indemnification.

6.1. LLCB shall defend and indemnify the City in accordance with Section 15.3 of the Development Agreement.

6.2 The Parties agree that this Section 6 will remain in full force and effect for five (5) years following the termination of this Agreement.

7. Applicable Law. This Agreement is governed by, and shall be construed in accordance with the laws of the State of California. The venue of any litigation pertaining to this Agreement will be Ventura County, California.

8. No Waiver. The City’s failure to insist upon strict compliance with any provision of this Agreement or to exercise any right or privilege provided herein, or the City’s waiver of any breach hereunder, shall not relieve LLCB of any of its obligations hereunder, whether of the same or similar type. The foregoing shall be true whether the City’s actions are intentional or unintentional.

9. Authority. Each person executing this Agreement represents that (i) his or her execution thereof has been duly authorized by the Party on whose behalf that person is executing the Agreement; (ii) no consent of any other person or entity is required for such person to enter into this Agreement; and (iii) he or she has the legal power and authority to bind LLCB to the terms and conditions in this Agreement and to carry out the obligations set forth in this Agreement to the full extent stated.
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3 10. Construction, References, and Captions.

10.1. Simple Construction. It being agreed the Parties or their agents have participated in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party.

10.2. Section Headings. Section headings contained in this Agreement are for convenience only and shall not have an effect in the construction or interpretation of any provision.

11. Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to maintenance of the Sports Park Turf, and supersedes all prior negotiations, understandings or agreements, either written or oral, express or implied.

12. Severability. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

13. Signatures. This Agreement may be signed in parts.

Signatures on next page.
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65283.00302\42867495.2
4 SIGNATURE PAGE TO

SPORTS PARK TURF MAINTENANCE AGREEMENT
In witness thereof, the Parties hereto have executed this Agreement as of the first date written above:

CITY OF SANTA PAULA LIMONEIRA LEWIS COMMUNITY

BUILDERS, LLC
By:
_____________________________
Dan Singer, City Manager
By: LEWIS SANTA PAULA MEMBER, LLC,
a Delaware limited liability company,
Its Manager
By: LEWIS MANAGEMENT CORP.,
a Delaware corporation,
Its Manager
By:______________________________
David Lauletta, Vice President
Regional Planned Communities
ATTEST:

By:
____________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:

By:
_____________________________
Monica Castillo, City Attorney
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Circular block ref "104"
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EGRESS ONLY

OPEN SPACE
10 3
5 TRASH 3 5 4
3 4
3 8
1 1
MAINT
3 10 3 3 5 5
5 3
113 1 5
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2 1 2 3 5 1 1 1 1 6 4

FITNESS

DOG PARK
1 1 LEASING
MAIL 1 1 1 1 1 1 5

SMALL DOG BIG DOG
394
To: Honorable Mayor and Members of the City Council
From: Greg Barnes, Parks and Recreation Director
Subject: UNION OIL BUILDING FUND AND MAINTENANCE PRIORITIES Date: November 20, 2024
Agenda Item: 10.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Provide Direction to Staff Regarding the Union Oil Building Maintenance Priorities and the $2 Million Chevron Donation in order for staff to return to Council with a budget amendment.

Presented by: Greg Barnes, Parks & Recreation Director
BACKGROUND:

Since July 1, 1993, the City of Santa Paula ("City") has leased the Union Oil Building property located at 1001 East Main Street from Chevron ("Property"), through its affiliate Union Oil Company of California. The lease permitted the City to use the Property to operate an Oil Museum.

On November 16, 2022, in a move that was both unprecedented and unexpected, Chevron offered to donate the Property to the City, including the main building, the rig building, and the adjacent parking lot. Chevron also agreed to give the City a $2-million grant to pay for related deferred maintenance and, for a nominal price, various pieces of memorabilia and artifacts.

On October 18, 2023, City Council authorized the City Manager to execute a Transfer Agreement to acquire the Union Oil Building property.

As execution of the transfer agreement was underway, Council formed an Ad-hoc Committee to work alongside staff to develop a Request for Proposals (RFP) to help identify potential and interested users of the building. In development of the RFP, three public workshops were held garnering community feedback on the building's future use.

This effort garnered five (5) proposals and culminated in the ad-hoc committee and staff bringing forward a recommendation to the full Council at the October 15, 2024, Council Study Session to move forward with three of the organizations and enter into lease / license agreements with each of them. Staff will be returning with those lease / license agreements at a future meeting for Council's consideration.
395
ANALYSIS:

Tonight, staff is hoping to have a discussion and receive feedback from Council related to maintenance priorities for the building and the spending of the $2-million donation from Chevron. Staff will return at a future Council meeting to memorialize the direction related to the $2-million and will bring back any contracts related to building maintenance that require Council's approval.

For reference, staff has included the Deferred Maintenance Report (EXHIBIT A), which was created as part of the City's due diligence during the property acquisition period. Included in the report are estimated costs for the various repairs recommended, totaling $2,775,396.00.

The Transfer Agreement restricts use of the $2-million donation to repairs and work detailed in the Deferred Maintenance Plan. Any donation of funds that are not used within 24 months after the transfer closing on December 27, 2023 (i.e. by December 27, 2025) are to be placed in an endowment fund dedicated to building maintenance, repair, and improvements.

The future maintenance needs of the Union Oil Building and the ability to financially support those needs are of the utmost importance when considering how to spend the donation and prioritize the maintenance needs. The general fund is already stressed when it comes to funding our facility maintenance needs and adding another building to the City's inventory only adds to that stress; with that in mind staff is recommending the following:

1. That we spend up to $1-million dollars on deferred maintenance now and deposit the remaining $1-million into two interest-bearing accounts (endowments); one account for ongoing maintenance, the other for larger Capital Improvement Projects.

2. All revenue earned from the Union Oil Building property be deposited into the two interestbearing accounts with a goal to continue to build on the fund balances which in return will increase the maintenance budget annually.

Staff anticipates the property will generate an estimated $100,000 per year in revenue ($60,000 in tenant rent, $30,000 from special events, $10,000 from special event rentals).

3. 75% of revenue is deposited into the maintenance account; 25% of revenue is deposited into an account for future Capital Improvement Projects (CIP). The CIP fund can be used as needed to fund large Council-approved capital building projects.

4. Only 90% of the interest earned annually can be budgeted for ongoing maintenance OR half of the annual revenue plus 90% of the interest earned annually can be budgeted for ongoing maintenance.

Recommended Maintenance Priorities:

Roof Replacement & Repair Flag Pole $285,000
HVAC Repairs / Replacement $175,000
Basement Abatement (Mold, Lead, and
Asbestos)
$65,000
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Seal Outside of Building from Moisture / Leak
Repairs / Facade Restoration
$175,000
Repair Exterior Doors $30,000
Total $730,000
This list represents suggested maintenance priorities. There still may be a need to spend additional funds beyond what is recognized above based on future tenant needs and other unforeseen costs related to these upgrades and repairs.

STRATEGIC PLAN:

This item furthers the City's Council's Strategic Plan in that it will allow the City to preserve a historic resource, attract tourism, and promote the City's standing as a regional leader of the arts, culture, and entertainment reflective of the City's values and history.

FISCAL IMPACTS:

The use of the $2-million dollar donation will have no impact on the general fund. The longterm goal is to create ongoing revenue sources that can grow the endowment funds and that the interest from those funds can support the ongoing maintenance in perpetuity.

OPTIONS:

City Council has the following alternative options to staff's recommendation:

1. Consider allowing the full $2 million Chevron donation to be utilized for facility repairs and improvements, consistent with their donation and the $2.7 million in need. Doing so would represent a sizeable investment in the building and would minimize future issues with an aging building. On the downside, it would exhaust all available funds and would burden the City with the full cost of future improvements unless outside funding were identified or secured.

2. Limit the up-front spending to only essential improvements, like the roof replacement and some wood rot, thereby maintaining a healthier endowment, increasing the interest earnings for future improvements.

3. Take other action as recommended by the Council.
*Staff's recommendation is outlined in the Analysis section of the staff report.

ATTACHMENTS:

EXHIBIT A - UNION OIL BUILDING DEFERRED MAINTENANCE REPORT.pdf 397

EXHIBIT A

UNION OIL BUILDING DEFERRED

MAINTENANCE REPORT
398
City of Santa Paula
Oil Museum Deferred Maintenance Report
September 22nd, 2023
Project LocaƟ on:
1001 East Main Street Historic Oil Museum & 1033 East Main Street Vacant Lot Santa Paula, CA 93060
Prepared By:

RWC - Robert William Company
Engineering & Land Planning Division
P. O. Box 1025, Santa Paula, CA 90361
216 North 8th Street, Santa Paula, CA 93060
(805) 671-9811
1 399
Table of Contents:

1.0 Introduction

2.0 Consultants Qualiϐications List

3.0 Building Reports

3.1 Building Inspection – Gold Coast Inspectors, Scott Taylor

3.2 Environmental Testing

3.2.1 Environmental Mold Assessment & Lead Survey, Alan Forbess, FCG

3.2.2 Environmental Assessment Report (Chevron) Phase I Oil Building – Arcadis U.S. Inc.

3.2.3 Environmental Assessment Report (Chevron) Phase I Vacant Property – Arcadis U.S. Inc.

3.2.4 Padre & Associates review of Environmental Assessment Report provided by (Chevron) Phase I Oil Building and Vacant Property

3.3 Structural Analysis, RWC Engineering Division, Randy Toedter

3.4 Roof Inspection, 101 Rooϐing, Nick Ciari

3.5 Electrical Inspection, Venco Electric, Mike Sheets

3.6 Plumbing Inspection, Jose Ramos, JDM Plumbing Specialist Inc.

3.7 Mechanical Inspection, Matt Ross, 805 Elite Heat and Air

3.8 Fire Prevention and Sprinkler Inspection, John Mullin, Integrated Fire & Safety

3.9 Site Accessibility Evaluation Report, Cory Cabral, ProActive Access

4.0 Building Plans – As Built drawings

4.1 Basement Floor Plan

4.2 Museum First Floor Plan

4.3 Museum Second Floor Plan

4.4 Museum Roof Plan

4.5 Oil Rig Building Floor Plan

5.0 Photos

5.1 Exterior Oil Museum

5.2 Interior Oil Museum - First Floor

5.3 Interior Oil Museum - Second Floor

5.4 Oil Rig Building

5.5 Vacant Lot

6.0 Cost Summary Analysis

7.0 Conclusion

8.0 Appendices
A. Building Inspection Report
B. Environmental Mold Assessment & Lead Survey Report
C. Environmental Assessment Report (Chevron) Phase I Oil Building D. Environmental Assessment Report (Chevron) Phase I Vacant Property E. Environmental Assessment Report Review
F. CASp Report
2 400

1.0 Introduction
The purpose of this summary report is to defi ne and quanƟ fy the extent of deferred maintenance required for the California Oil Museum currently owned by Chevron Oil Company. The following is a brief history and descripƟ on of the exisƟ ng structure.

The building is listed as no. 996 in the California Historical Landmarks Register and by Ventura County Cultural Heritage Board Landmark no. 36. Originally the building was the Santa Paula Hardware Company Building, and US Post Offi ce. Now it is more commonly referred to as the Union Oil Company Building. The building is historically signifi cant as it is considered the birthplace of the Union Oil Company on October 17,1890. The main headquarters moved to Los Angeles in 1900; however, aŌ erwards the building conƟ nued to serve as a fi eld division offi ce. The Union Oil Museum was established in 1950 and in 1988 Unocal commenced a 2-million-dollar restoraƟ on, restoring the building to its original appearance in 1990, for its Centennial CelebraƟ on.

As is typical of older structures, addiƟ ons were added over the years to the original building footprint. The current building comprises a total of three fl oors: a parƟ al basement, ground level and a second level. The fi rst structure was a two-story building located on the corner of 10th and Main Street. At some point a one-story addiƟ on was added to the rear of the building. Later, a storage room was added on the second fl oor (fi rst fl oor roof). The ground level (fi rst fl oor) is divided by a large staircase directly accessed from the outside serving the original Union Oil Co. offi ces located on the second fl oor. As part of the restoraƟ on a free-standing Rig Building was added to display an original restored and working 1890’s oil rig. A fenced courtyard area was created between the exisƟ ng Oil Museum building and new Rig Building.

The building is built in the Queen Anne style, a type of Victorian architectural style, popular in 1890 through 1910. The walls were constructed of stone, red brick, and concrete. Most of the stone came from Santa Paula Creek except for the Sespe purple sandstone trim coming from a Fillmore Quarry. The renovaƟ ons on the ground fl oor included rooms for changing exhibits and California oil industry permanent interacƟ ve exhibits. The upstairs of the building was restored to the oil companies’ 19th century corporate offi ces and Board Room.

In 2005, the Oil Museum was leased by the City of Santa Paula for one dollar per year with the city providing annual funds for general operaƟ ons. In addiƟ on, funds have been raised and used for the expansion of the educaƟ onal programs, fi eld trips for area schoolchildren (learning programs focused on earth science, rocks and minerals, fossils, earthquake, and plate tectonics).

In 2022 Chevron Oil Company and the City of Santa Paula collecƟ vely are working towards a property transfer agreement. Included in this agreement, a deferred maintenance budget will be included. This report has been requested by the City of Santa Paula and Chevron Oil Company to review defi ciencies in the property. Various consultants named in this report have been retained to idenƟ fy the deferred maintenance associated with the property and create an overall deferred maintenance budget. The consultant’s experƟ se, experience and qualifi caƟ ons are listed under the consultant’s summary, each of them having a minimum of ten years’ experience in the related fi eld.
3 401
4 2.0 Consultants Qualifications List:

Alan Forbess – FCG Environmental
Lic. #: 94-1549 (CAC) and #505/504 (CAL)
Years Experience: 25+
Cory Cabral – ProAcƟ ve Access
Lic. #: 630
Years Experience: 10+
Jerome Summerlin - Padres Associates Inc.

C.E.G., C.Hg. I, R.E.A. II
Years Experience: 27+
Jerome Summerlin - Padres Associates Inc.

C.E.G., C.Hg. I, R.E.A. II
Years Experience: 27+
John Mullin - Integrated Fire & Safety
Lic. #: C10-C16-502754
Years Experience: 34
Jose Ramos – JDM Plumbing Specialist Inc.

Lic. #: 866182
Years Experience: 27
MaƩ Ross – 805 Elite Heat and Air CondiƟ oning
Lic. #: 1071098
Years Experience: 20+
Mike Sheets – Venco Electric
Lic. #: 446770
Years Experience: 39
Nick Ciari – 101 Roofi ng & ConstrucƟ on
Lic. #: 1097038
Year Experience: 47
ScoƩ Taylor – Gold Coast Inspectors
CerƟ fi ed Indoor Environmental Consultant Lic. #: 1510066 CerƟ fi ed ResidenƟ al Mold Inspector Lic. #: 0707015
ICC CerƟ fi ed Building Inspector Lic. #: 1003194-10
Years Experience: 34
RWC – Robert William Company, LLC Engineering Division
Randy Toedter – Structural Engineer
Lic. #: RCE 37316 & SE 2991
Years Experience: 43
RWC - Robert William Company, LLC A-1 ConstrucƟ on
General Engineer and Building Contractor
Lic. #: 716695 Class A and B
Years Experience: 20+
Robert William Company, LLC Engineering Division
Architect and Land Use Planner
Lic. #:C28080
Report Prepared by ChrisƟ na Grina
402

3.0 Building Reports

3.1 Building Inspection
Provider:

Gold Coast Inspectors
ScoƩ C. Taylor
I.C.C. CerƟ fi ed Building Inspector #1003194
4456 Whiƫ er St.

Ventura, CA 93003
GoldcoasƟ nspectors.com scoƩ taylor@goldcoasƟ nspectors.com Date of Report:
06/07/2023
Brief Summary:

The Oil Museum building comprises three fl oors and has a raised basement. Structural and seismic input required by specialists. PotenƟ al hazard materials such as: mold, asbestos, radon, and lead to be reviewed by specialists. The basement has several items that need to be addressed:
there is evidence of leakage at the stone walls, the temporary sump pump requires maintenance, the foundaƟ on concrete may require rebuilding due to possible deterioraƟ on, and the electrical connecƟ ons in the basement require sealing. The exterior façade and windows have cosmeƟ c damage. They require repair and upgrades. The fl at roof is in poor condiƟ on with water damage present in several areas on the second fl oor including skylights (see specialist inspecƟ on report

2.5). Chimney stacks also require repair for cracks. Flagpole and exterior accessories are in need of repair and/or possible replacement.

The Rig Building is substanƟ ally newer construcƟ on however there are few items that require repair: the entry doors require moisture damage maintenance, some areas of the wrought iron perimeter fencing in the courtyard have rusted, and the concrete embedded railing supports have rusted/caused cracking.

Exterior electrical outlets in the courtyard need replacement and irrigaƟ on system requires a specialist to evaluate the system.

Refer to specialist reports for Plumbing, Electrical, HVAC, and Fire Sprinklers.

See Appendix A for Full Report
5 403

3.2 Environmental Testing

3.2.1 Environmental Mold Assessment & Lead Survey
Provider:

FCG Environmental
Alan Forbess
Environmental TesƟ ng and ConsulƟ ng
1009 Mercer Avenue
Ojai, CA 93023
[email protected]
Date of Report:
06/05/2023
Brief Summary:

The historic hundred- and thirty-year-old Oil Museum Building is in relaƟ vely fair overall condiƟ on with some areas in need of abatement. Primarily the areas that require aƩ enƟ on are ones that have sustained water damage over the years resulƟ ng in varying degrees and types of mold. In addiƟ on, problemaƟ c material selecƟ ons including vinyl fl oor Ɵ le, masƟ c, and the use of lead paint both once considered industry standards in the past, will require abatement to address asbestos, lead, and mold issues. The roof was found to have two problem areas. The parapet wall roofi ng material layers were found to have 2% ChrysoƟ le and penetraƟ ons treated with masƟ c contained 5% ChrysoƟ le.

There are signifi cant deferred maintenance repairs related to the replacement of the enƟ re roof and waterproofi ng the Basement. The roof replacement includes all items discussed in this report thereby addressing the environmental roof concerns. Waterproofi ng, the abatement of all idenƟ fi ed areas and addiƟ onal water damaged areas. New wall and fl ooring materials will be needed along with re-painƟ ng.

See Appendix B for Full Report
6 404
7 3.2.2 Environmental Assessment Report (Chevron) Phase I Oil Building Provider:

Arcadis U.S. Inc.

Jesus Buenrostro
2839 Paces Ferry Road, Suite 900
Atlanta, GA 30339
www.arcadis.com
Date of Report:
03/28/2023
See Appendix C for Full Report

3.2.3 Environmental Assessment Report (Chevron) Phase I Vacant Property Provider:

Arcadis U.S. Inc.

Jesus Buenrostro
2839 Paces Ferry Road, Suite 900
Atlanta, GA 30339
www.arcadis.com
Date of Report:
03/28/2023
See Appendix D for Full Report
405
8 3.2.3 Environmental Assessment Report provided by (Chevron) Phase I Oil Building and Vacant Property Review
Provider:

Padre Associates Inc.

Jerome K. Summerlin
Engineers, Geologists and Environmental ScienƟ sts
1861 Knoll Drive
Ventura, CA 93003
[email protected]
Date of Report:
xx/xx/2023
Brief Summary:

Pending review by Padre Associates Inc.

See Appendix E for Full Report
406
9 3.4 Structural Analysis
Provider:

RWC
Robert William Company
Randy Toedter, SE # 2991
P. O. Box 1025
Santa Paula, CA 93061
[email protected]
Date of Report:
07/15/2023
Brief Summary:

The Union Oil Museum was retrofi Ʃ ed for seismic and updated to a ground moƟ on of 0.2 g (seismic acceleraƟ on) in 1986. Copies of this permit and approved plans were observed. A site visit was made to correlate the plans to the exisƟ ng building. An associate of the Structural Engineer, KarioƟ s and Associates also verifi ed that the work was executed.

The Oil Museum Staff Room stone door lintel has cracked over the years and requires a new reinforced concrete replacement. Since the wall thickness is 24” in width it may be possible to retain the original stone, stabilize it by adding a conƟ nuous metal lintel with the new one cast-in-place behind it.

The quality of foundaƟ on concrete in the Basement has been quesƟ oned in the iniƟ al building inspecƟ on report and will require further tesƟ ng to confi rm that the integrity is compromised.

Should the concrete strength not meet current code requirements, the recommended retrofi t soluƟ on would include adding steel reinforcement encased with gunite.

Due to the water leakage in the cupola ceiling and the request to renovate the exisƟ ng fl agpole above, the advisable soluƟ on would be to re-frame the cupola roof with a matching metal structure that will allow for a new, durable and code compliant fl agpole. An integrated uplight would be incorporated into the new cupola roof construcƟ on.
407
10 3.5 Roof Inspection
Provider:
101 Roofi ng & ConstrucƟ on
Nick Ciari
1075 Vaquero Circle
Oxnard, CA 93030
NCiari@101roofi ng.com, www.101roofi ng.com
Date of Report:
07/13/2023
Brief Summary:

The Union Oil Museum roof comprises two levels of roof surface both have only one layer of torch down rolled roofi ng with severe degradaƟ on. It is recommended that new parapet counter fl ashing, new roof hatch with safety rails, new access ladder, scuppers, new elevated HVAC curbs, and new skylights are all required. In addiƟ on, all exisƟ ng roof material to be removed and replaced.

ExisƟ ng deck mounted whirly birds must be replaced with curb mounted gravity vents. In addiƟ on, current building codes require a treaded walk path from the roof access point(s) to the AC.

The cupola and fl agpole assembly will also need to be revised to accommodate a new fl ag pole (refer to Structural Analysis Report).
408
11 3.6 Electrical Inspection
Provider:

Venco Electrical
Stephen Parama, General Forman/Project Manager
2360 Sturgis Road
Oxnard, CA 93030
[email protected]
Date of Report:
xx/xx/2023
Brief Summary:

Pending review by Venco Electrical
409
12 3.7 Plumbing Inspection
Provider:

JDM Plumbing
Jose Ramos, General Forman/Project Manager
134 N. 11th St.

Santa Paula, CA 93060
jdmplumbingoffi [email protected]
Date of Report:
07/13/2023
Brief Summary:

Upon conducƟ ng a thorough inspecƟ on of the museum’s plumbing system, several key fi ndings have been idenƟ fi ed. Firstly, there are separate women’s and men’s restrooms located downstairs, with an addiƟ onal restroom featuring a mop sink in a private room on the fi rst fl oor. Furthermore, an extra restroom is present on the second fl oor. Notably, it has been observed that the fl oor sink in the basement is experiencing drainage issues due to a malfuncƟ oning pump.

To address these plumbing concerns and ensure opƟ mal funcƟ onality and effi ciency, several recommendaƟ ons are proposed:

Primarily, it is advised to undertake a comprehensive update of all restroom faciliƟ es. This would include sinks, toilets, and angle stops. AddiƟ onally, urgent aƩ enƟ on is required for the basement’s fl oor sink, necessitaƟ ng the installaƟ on of a new pump to facilitate proper water drainage into the city’s storm drain. Moreover, the sewer pipe’s current condiƟ on appears in fair condiƟ on given its cast iron material. Nevertheless, it is advisable to plan for all waste lines to be replaced in the future. To maintain its condiƟ on in the interim, regular hydro-jeƫ ng of the sewer line every six months is highly recommended.
410
13 3.8 Mechanical Inspection
Provider:
805 Elite Heat and Air CondiƟ oning LLC
MaƩ Ross
12 Estates Ave,
Ventura, CA 93003
[email protected]
Date of Report:
07/25/2023
Brief Summary:

The Oil Museum Building and Oil Rig Building equipment appears to be in poor condiƟ on and exceeds fi Ō een years in age. All heaƟ ng and cooling elements will require replacement. The exisƟ ng Oil Museum Building system comprises mulƟ ple exterior split systems, it appears that all are 5-ton capacity range units, with the excepƟ on one large package unit in the 7-to-10-ton range. In addiƟ on, all interior equipment was inspected and will also require replacement due to age. Current access to the exterior units was made diffi cult due to poor ladder access. Future replacement of the units will also include new access ladders and access pathways. At Ɵ me of replacement, it is recommended that a mechanical engineer idenƟ fy new equipment requirements and calculate loads based on current code compliancy. More energy effi cient systems will be uƟ lized to treat the designated spaces.
411
14 3.9 Fire Inspection
Provider:

IFS - Integrated Fire Safety
John Mullin
1229 N. Ventura Ave.

Ventura, CA 93001
Date of Report:
08/01/2023
Brief Summary:

Fire sprinklers were present on all fl oors of the Oil Museum Building and the Oil Rig Building.

InspecƟ on tags were outdated for all fi re exƟ nguishers and inspecƟ on records for fi re sprinkler systems were not found. It is recommended that this system is immediately tested and regularly tested as a part of an annual maintenance plan. IniƟ al inspecƟ on may involve draining of the system and replacing all fi re sprinkler heads. 412
15 3.10 Site Accessibility Evaluation (CASp)
Provider:

ProAcƟ ve Access
Cory Cabral, CASp-630
www.ProacƟ veAccess.com
Date of Report:
07/20/2023
Brief Summary:

The extensive report itemizes every condiƟ on in the Oil Museum, Oil Rig Building, courtyard, and general site access. Many of the entrance doors, ramps, stairs, handrails, clearances, trash enclosure, and paths of travel DO NOT meet current ADA code requirements. In addiƟ on, the exisƟ ng Toilet Rooms DO NOT comply with current codes. The exisƟ ng guest car parking area, exisƟ ng path of travel and exisƟ ng trash enclosure at the rear of the Oil Museum do not comply with current ADA code requirements. It is recommended to iniƟ ate a facility update study prior to commencing Oil Museum Building upgrades, and determining future facility uses by the City of Santa Paula.

See Appendix E for Full Report
413
16 4.0 Building Plans

4.1 Oil Museum Basement Floor Plan
414
17 4.2 Oil Museum First Floor Plan
415
18 4.3 Oil Museum Second Floor Plan
416
19 4.4 Oil Museum Roof Plan
417
20 4.5 Oil Rig Building Floor Plan
418
21 5.0 Building Photos

5.1 Oil Museum Exterior
Main Street Elevation
10 th Street Elevation
Alley Cupola Detail Side Entrance
Column Detail
419

5.2 Oil Museum Interior - First Floor
22 Displays
Museum Showroom
Displays
Multi-Purpose Room
Ceiling Detail
420

5.3 Museum Interior - Second Floor
Time Period
Display
(Dining Room)
Time Period Display
(Bedroom) Museum Director Ofϐice
Courtyard View
Conference Room
Cupola Window Detail
Main Entry Stair
Second Floor
Display Hallway
23 421

5.4 Oil Rig Building
24 Oil Rig Building &
Courtyard Area
Oil Rig Building South Facade
Interior - Oil Rig Display Courtyard, Oil Museum & Oil Rig Building 422

5.5 Vacant Lot
25 Existing Parking Area
Existing Trash Enclosure &
Oil Rig Building HVAC
Existing Vacant Lot (Parking Area)
423

6.0 Cost Summary Analysis
26 424
27 425
28 426

7.0 Conclusion
29 This comprehensive summary report has defi ned and quanƟ fi ed the extent of deferred maintenance required for the California Oil Museum to be considered funcƟ onal in the future. SubstanƟ al addiƟ onal costs would be incurred should the new owner and/or tenant choose to change the use of the exisƟ ng museum. However, based on the fi ndings in this report, priority needs to be given to all exterior repairs and Basement drainage issues.

The esƟ mated deferred cost of $2,775,396 (two million, seven hundred seventy-fi ve thousand, three hundred ninety-six dollars) includes: the recommended abatement, required demoliƟ on, addressing minor structural items, roof replacement, wall, and ceiling repairs, upgraded electrical work, upgraded plumbing, compliance of fi re sprinkler systems, installaƟ on of HVAC equipment and systems, maintenance of window and fl ooring, interior and exterior paint. This esƟ mated budget DOES NOT HAVE an allowance for related engineering and design fees. AddiƟ onal building uses will require a review of current accessibility code requirements including but not limited to:
all the Toilet Rooms, stairs, ramps, handrails, guardrails, exit doors, interior doors, door hardware, signage, displays, recepƟ on desk, parking, path of travel, trash enclosure and verƟ cal circulaƟ on.

As an historically registered building, the Oil Museum may be able to waive some of the ADA accessibility code requirements. Once a future use determinaƟ on is made, then further invesƟ gaƟ on can determine the required code compliance and associated costs. 427
30 8.0 Appendices
A. Building Inspection Report
B. Environmental Mold Assessment & Lead Survey Report
C. Environmental Assessment Report (Chevron) Phase I Oil Building D. Environmental Assessment Report (Chevron) Phase I Vacant Property
E. Environmental Assessment Report Review
F. CASp Report
428
To: Honorable Mayor and Members of the City Council
From: Christy Ramirez, Finance Director
Subject: 2023/2024 YEAR END FISCAL REPORT
Date: November 20, 2024
Agenda Item: 10.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council receive the FY 2023/2024 Year End Fiscal Report.

Presented by: Finance Director Christy Ramirez
BACKGROUND:

The purpose of this report is to review the unaudited year end activity of FY 2023/24. The Fourth Quarter (Year-End) Financial Review is intended to provide the City Council the opportunity to review the City’s Annual FY 2023/24 Operating Budget, which was adopted on June 21, 2023, and then amended throughout the fiscal year, and to report on the un-audited year-end financial activity. This is an overview of the revenue and expenditure activity in the General Fund, as well as the City’s Special Funds. The first section of this report is a summary of the financial activity for the City’s most significant fund, the General Fund, as of June 30, 2024. When necessary, staff may also include discussion on other miscellaneous funds and Capital Improvement Program (CIP) projects. The figures presented here are unaudited and may change upon the conclusion of the independent year-end audit that is currently underway.

ANALYSIS:

GENERAL FUNDS -
The General Fund is the general operating fund of the City and accounts for activities and services traditionally associated with general municipal services. When discussing the General Fund in this report, included is the sub funds such as Measure T and Recreation Program funds.

Overall, revenues and expenditures for the General Fund ended lower than expected due to delayed development related revenues and continued short staffing throughout departments.

Details regarding revenue and expenditure performances and previous Council approved budget appropriations incurred this fiscal year are further outlined in this report.

General Fund Revenue Analysis:
429
The tables and summary information below provide additional detail on the revenue activity to date on a budget to actual comparison.

All General Funds Budget Actuals Actuals % of Budget
Charges for Service 3,076,316 1,135,394 36.9%
Licenses & Permits 272,111599,719 220.4%
Fines & Penalties 95,00081,909 86.2%
Other Revenue
373,652
294,434 78.8%
Intergovernmental Revenues 1,127,371 957,736 85.0%
Property Related 5,157,614 5,373,823 104.2%
Sales Tax 7,972,364 7,493,054 94.0%
Other Taxes 420,500416,171 99.0%
TOT
140,000
83,355 59.5%
Business License
140,500
127,429 90.7%
Real Property Transfer Tax 140,000205,387 146.7%
Franchise Fee 1,067,750 1,312,395 122.9%
Investments & Rents 162,365(39,868) -24.6%
Transfers 2,243,204 2,730,674 121.7%
TOTALS 21,968,247 20,355,442 92.7%
Licenses and Permits revenue categories have exceeded target levels. Permits budgeted for FY 23/24 primarily consist of regular ongoing activity and are not heavily dependent on development activity. However development activity that was expected in FY 24/25 began to occur sooner than expected. The Building Permit category alone came in over $260,000 above budgeted figures. This overage helps offset the shortfalls throughout other revenue categories, discussed below.

Charges for Services is seeing a significant shortfall primarily due to development activity, specifically in Plan Check Fees. As noted in the mid year report, the remaining revenues totaling approximately $1.7 million did not materialize in FY 23/24 but are expected in FY 24/25. Also coming in below budget are Miscellaneous Department Reimbursements for the Parks and Recreation Department due to a delay in reimbursement for the Summer Camp Program, as well as decreased revenue from the School Resource Officer due to only partially covering the school year.
430
Other Revenues encompasses all other revenues not otherwise mentioned. This category is trending about $80,000 under budget due to the duplicate revenue budget mentioned at the mid year report for $75,000 in staff staff reimbursement related to the Solid Waste Franchise Agreement.

The Intergovernmental Revenue category, which includes the Prop 172 sales tax (sales tax for public safety activities) and miscellaneous grant funding came in under budget due to Youth Sports Program grant reimbursement not yet occurring.

The Property Tax category is composed of two payment types - the “Traditional” Property Tax, which are received in large part during the months of December and April, and the Property Tax in Lieu of Motor Vehicle License Fees (MVLF) which is received in two payments during January and May. Traditional property taxes ended the year about $200,000 above budgeted figures due to residual appropriations. As residual property tax varies by year, it is not typically budgeted for.

The annual Sales Tax budgeted figure of $7.9m is comprised of twelve (12) monthly payments for the traditional Sales Tax line item, as well as an equal amount of payments for the Measure T 1% Sales Tax. While Measure T sales tax came in around the budgeted amount with the anticipated shortfall of $101,466, traditional sales tax did not fare as well as it came in $377,843 below budget, lower than what was anticipated during the third quarter fiscal report.

Other Taxes consists of three subcategories including Transient Occupancy Tax (TOT), Business License, and Real Property Transfer Tax. TOT actual revenues are trending on target in comparison with prior year totals, however there is a delay in receiving transient occupancy tax and as such the category overall is only on trend due to the increased Real Property Transfer Tax which came in over budget.

The City collects Franchise Fees from five main service provider sources (Cable, Electric, Gas, Pipeline, Solid Waste). Each provider of these services has a different payment schedule. Electric and Gas providers make annual payments in April. The Cable provider is on a quarterly payment plan, while Pipeline franchise fees are collected twice a year. This category also includes the Commercial Refuse Hauler, or Trash Hauler Franchise Fees, The Mid-Year totals have exceeded projections, however it is anticipated that moving forward a portion of those fees, along with expenses, will be moved to their own fund, as projects currently the Stormwater quality funds have been running at a deficit and the excess in these fees will be needed to offset that shortfall.

Investments & Income Staff is not recommending any changes to this group as revenues are in line with projections. While a negative is currently shown, the book entry to recognize revenue will be done with other year end entries in November.

Overhead/Transfers In are revenues provided by other funds to offset costs in the General Fund. These charges are done via journal entry and trued up at the end of the year.

General Fund Expenditure Analysis:

The General Fund expenditures budget is currently at $25.8 million, of which $20.53 million was spent.
431
$5.86 million of the General Fund budget is attributable to Capital Improvement Programs ("CIPs"). While only $1.91 million was spent in CIPs, the remaining $4.96 million will be carried over to the following fiscal year. Nearly $1 million dollars was a prior year expenditure adjustment previously approved by Council but not budgeted. The remaining operating budget of $19.93 million saw actual activity occur totaling $18.62 million. Nearly the entire budgeted savings is attributable to shortfalls in salaries and benefits due to ongoing staffing shortages throughout every department.

Attached for your review is the Purchase Order Activity Report, which has been provided on a quarterly basis to improve transparency, along with a detailed check register, to communicate to the public Council items not brought before the City Council for approval.

CAPITAL IMPROVEMENT PROGRAM AND OTHER FUNDS:

On a budget basis, the various grant type funds are balanced with revenues matching expenditures. However, on an actual basis, funds are reimbursed after they are expended.

The reimbursement requests for grant expenditures are submitted in a timely manner either on a monthly or quarterly basis by the staff responsible for the project reimbursements. Any negative balances are the result of timing of revenues. Revenue projections are reviewed on a quarterly basis and recommended adjustments are made when necessary. No recommendations for other funds are being made at this time.

STRATEGIC PLAN:

This item is not a goal or objective in City Council's two-year Strategic Plan, however it is important to communicate the City's fiscal status to the Council and the public to maintain operational excellence.

FISCAL IMPACTS:

Overall the General Fund ending activity for FY 2023-2024 includes $15.62 revenues ($350,000 in grants recognized in FY 23/24 was received in 24/25) and $15.69 in expenses, for a net shortfall of $72,421.33. This shortfall can be sustained with the ongoing fund balance from FY 2021/2022 communicated to Council on October 19, 2022.

The Measure T fund has an ending fund balance of $523,434.18, of which $500,000 is included as a Notes receivable (short term loan) to the Civic Facilities Fund to cover the Sports Park construction until the second set of Development Impact Fees is received.

OPTIONS:

1. The Council may reject staff’s recommendations and provide additional guidance on reserve transfers and budget allocations.

ATTACHMENTS:

Purchase Order Activity Report.pdf
432
11/14/2024 12:53:24 PM Page 1 of 32
Purchase Order Activity Report
City of Santa Paula, CA Purchase Order Detail
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 23-03029
Vendor Number: 015914 Vendor Name:CITY ELECTRIC SUPPLY
12/11/2023 Changed 92.13 92.13
Item Commodity Department Units Price Amount
TRANSFORMER KIT - UK5-A66-50 GOODS *.50* 10.00 425.33 4253.30 5/8/2024 Issued 4561.67 4653.80
Item Commodity Department Units Price Amount
TRANSFORMER KIT - UK5-A66-50 GOODS *.50* 10.00 425.33 4253.30 5/16/2024 Invoiced WLK/123476 -4653.80 0.00
Item Commodity Department Units Price Amount
TRANSFORMER KIT - UK5-A66-50 GOODS *.50* 10.00 425.33 4253.30 Purchase Order: 24-02701
Vendor Number: 012696 Vendor Name:TORO ENTERPRISES, INC. 6/30/2024 Issued 5223822.38 5223822.38
Item Commodity Department Units Price Amount
HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 905862.40 HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 1159713.18 HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 1263610.87 HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 1894635.93 6/30/2024 Invoiced 17845 R -759236.22 4464586.16
Item Commodity Department Units Price Amount
HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 21280.00 HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 188903.45 HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 549052.77 6/30/2024 Invoiced 17939 -534228.43 3930357.73
Item Commodity Department Units Price Amount
HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 3895.00 HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 32330.40 HARVARD BLVD WATER & SEWER PIPELINE REPLACEMENT SERVICE *.50* 0.00 0.00 498003.03 9/5/2024 Voided - Year End -3930357.73 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-02780
Vendor Number: 016062 Vendor Name:BANNER BANK
6/30/2024 Issued 274938.33 274938.33
Item Commodity Department Units Price Amount
RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 11047.98 433
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 2 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 80530.15 RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 85693.38 RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 97666.82 6/30/2024 Invoiced 17845-RET -39959.80 234978.53
Item Commodity Department Units Price Amount
RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 1120.00 RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 9942.29 RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 28897.51 6/30/2024 Invoiced 17939-RET -28117.28 206861.25
Item Commodity Department Units Price Amount
RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 205.00 RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 1701.60 RETENTION-SEWER PIPELINE&WATER REPLACEMENT PROJ SERVICE *.50* 0.00 0.00 26210.68 9/5/2024 Voided - Year End -206861.25 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-03076
Vendor Number: 016353 Vendor Name:PLAYCORE WISCONSIN INC. 4/4/2024 Issued 49676.52 49676.52
Item Commodity Department Units Price Amount
CONSTRUCTION OF SUBSTRATE 4" OF COMPACTED AGGREGAT SERVICE *.15* 0.00 0.00 6420.00 DEMOLITION AND REMOVAL OF EXISTING SWINGS SERVICE *.15* 0.00 0.00 1896.00 EXCAVATION OF EXISTING EWF AND PIP SERVICE *.15* 0.00 0.00 4815.00 GAMETIME PRIME TIME 3 BAY SWING W/7' TOP RAIL SEVCE *.15* 0.00 0.00 3615.00 GT-IMPAX - 1,383 SF 8' CFH SERVICE *.15* 0.00 0.00 31034.52 INSTALL - MOBILIZATION TO SP SERVICE *.15* 0.00 0.00 1896.00 4/4/2024 Voided - Change -49676.52 0.00
Item Commodity Department Units Price Amount
CONSTRUCTION OF SUBSTRATE 4" OF COMPACTED AGGREGAT SERVICE *.15* 0.00 0.00 6420.00 DEMOLITION AND REMOVAL OF EXISTING SWINGS SERVICE *.15* 0.00 0.00 1896.00 EXCAVATION OF EXISTING EWF AND PIP SERVICE *.15* 0.00 0.00 4815.00 GAMETIME PRIME TIME 3 BAY SWING W/7' TOP RAIL SEVCE *.15* 0.00 0.00 3615.00 GT-IMPAX - 1,383 SF 8' CFH SERVICE *.15* 0.00 0.00 31034.52 INSTALL - MOBILIZATION TO SP SERVICE *.15* 0.00 0.00 1896.00 434
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 3 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-03077
Vendor Number: 015367 Vendor Name:CALIFORNIA AIR CONDITIONING & HEATING SERVICES, INC. 4/9/2024 Issued 4925.00 4925.00
Item Commodity Department Units Price Amount
INSTALLATION OF THREE OUTDOOR HEATER FOR FLEET SRV SERVICE *.15* 0.00 0.00 4925.00 6/30/2024 Invoiced #1244 -4925.00 0.00
Item Commodity Department Units Price Amount
INSTALLATION OF THREE OUTDOOR HEATER FOR FLEET SRV SERVICE *.15* 0.00 0.00 4925.00 Purchase Order: 24-03078
Vendor Number: 016128 Vendor Name:4IMPRINT
4/11/2024 Issued 742.62 742.62
Item Commodity Department Units Price Amount
SEBRING BISTRO MUG - 14OZ PASTEL 24HR GOODS *.15* 1.00 572.80 572.80 5/30/2024 Invoiced 12424849 -742.62 0.00
Item Commodity Department Units Price Amount
SEBRING BISTRO MUG - 14OZ PASTEL 24HR GOODS *.15* 1.00 572.80 572.80 Purchase Order: 24-03080
Vendor Number: 015747 Vendor Name:HACH COMPANY
4/17/2024 Issued 401.50 401.50
Item Commodity Department Units Price Amount
MC FRR SERVICE *.50* 0.00 0.00 77.50
REPAIR FLTRTDR300 SERVICE *.50* 0.00 0.00 324.00
9/5/2024 Voided - Year End -401.50 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-03081
Vendor Number: 010532 Vendor Name:HOMB, KARL D
4/22/2024 Issued 5280.00 5280.00
Item Commodity Department Units Price Amount
BROADCASTING AND OTHER SERVICES AS NEEDED SRVICE *.05* 0.00 0.00 5280.00 5/2/2024 Invoiced 499059 -5280.00 0.00
Item Commodity Department Units Price Amount
BROADCASTING AND OTHER SERVICES AS NEEDED SRVICE *.05* 0.00 0.00 5280.00 Purchase Order: 24-03082
Vendor Number: 015859 Vendor Name:ROGERS, ANDERSON, MALODY & SCOTT, LLP 4/22/2024 Issued 10000.00 10000.00
Item Commodity Department Units Price Amount
Final Billing for the FY ending 6/30/2022 SERVICE *.20* 0.00 0.00 10000.00 5/2/2024 Invoiced 74366 -10000.00 0.00
Item Commodity Department Units Price Amount
Final Billing for the FY ending 6/30/2022 SERVICE *.20* 0.00 0.00 10000.00 Vendor Number: 016456 Vendor Name:JS&S (WATER HOLDINGS) INC. 435
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 4 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-03083
4/24/2024 Issued 16831.94 16831.94
Item Commodity Department Units Price Amount
WEAR BARS SET: INCLUDES LONG/SHORT, BOLT KIT GOODS *.50* 2.00 7,636.00 15272.00 6/30/2024 Invoiced PS-INV104063 -16806.83 25.11
Item Commodity Department Units Price Amount
WEAR BARS SET: INCLUDES LONG/SHORT, BOLT KIT GOODS *.50* 2.00 7,636.00 15272.00 Purchase Order: 24-03084
Vendor Number: 016457 Vendor Name:S-I INTERMEDIATE HOLDINGS, INC. 4/29/2024 Issued 17292.57 17292.57
Item Commodity Department Units Price Amount
BUFFER FLUID TANK GOODS *.50* 1.00 500.00 500.00
PUMP FLANGE GASKET GOODS *.50* 2.00 34.00 68.00
ROTARY LOBE PUMP VX136-140Q GOODS *.50* 1.00 15,219.00 15219.00 SHIPPING SERVICE *.50* 0.00 0.00 250.00
5/1/2024 Voided - Change -17292.57 0.00
Item Commodity Department Units Price Amount
BUFFER FLUID TANK GOODS *.50* 1.00 500.00 500.00
PUMP FLANGE GASKET GOODS *.50* 2.00 34.00 68.00
ROTARY LOBE PUMP VX136-140Q GOODS *.50* 1.00 15,219.00 15219.00 SHIPPING SERVICE *.50* 0.00 0.00 250.00
Purchase Order: 24-03085
Vendor Number: 016458 Vendor Name:CHANNEL ISLANDS REGIONAL GIS, INC. 4/29/2024 Issued 6414.00 6414.00
Item Commodity Department Units Price Amount
2023 LIDAR & AERIAL IMAGERY PROJECT SERVICE *.50* 0.00 0.00 2138.00 6/27/2024 Invoiced #4717 -1924.00 4490.00
Item Commodity Department Units Price Amount
2023 LIDAR & AERIAL IMAGERY PROJECT SERVICE *.50* 0.00 0.00 641.33 2023 LIDAR & AERIAL IMAGERY PROJECT SERVICE *.50* 0.00 0.00 641.34 9/5/2024 Voided - Year End -4490.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-03086
Vendor Number: 015318 Vendor Name:BADGER METER
4/30/2024 Issued 250611.75 250611.75
Item Commodity Department Units Price Amount
BMI PART NO.; 111-5771 GOODS *.50* 597.00 327.00 195219.00 BMI PART NO.; 111-5772 GOODS *.50* 73.00 389.00 28397.00 BMI PART NO.; 111-5776 GOODS *.50* 1.00 1,374.00 1374.00 BMI PART NO.; 111-5778 GOODS *.50* 2.00 1,949.00 3898.00 436
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 5 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
BMI PART NO.; 112-3902 GOODS *.50* 1.00 2,624.00 2624.00 9/5/2024 Voided - Year End -250611.75 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN GOODS *.50* 0.00 0.00 0.00 Purchase Order: 24-03088
Vendor Number: 011161 Vendor Name:CRAGOE PEST SERVICES INC 5/2/2024 Issued 4560.00 4560.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 220.00 CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 320.00 CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 500.00 CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 600.00 CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 1040.00 CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 1880.00 5/16/2024 Invoiced 172-00259067 -40.00 4520.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00262944 -40.00 4480.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00259270 -40.00 4440.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00259271 -35.00 4405.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 35.00 5/16/2024 Invoiced 172-00259258 -35.00 4370.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 35.00 5/16/2024 Invoiced 172-00260628 -30.00 4340.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 5/16/2024 Invoiced 172-00263050 -15.00 4325.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 15.00 5/16/2024 Invoiced 172-00263188 -40.00 4285.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00263042 -40.00 4245.00
Item Commodity Department Units Price Amount
437
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 6 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00259272 -40.00 4205.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00260035 -40.00 4165.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00263193 -20.00 4145.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 5/16/2024 Invoiced 172-00263044 -45.00 4100.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 45.00 5/16/2024 Invoiced 172-00263043 -60.00 4040.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 60.00 5/16/2024 Invoiced 172-00263049 -30.00 4010.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 5/16/2024 Invoiced 172-00263191 -40.00 3970.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00263192 -20.00 3950.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 5/16/2024 Invoiced 172-00263047 -25.00 3925.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 25.00 5/16/2024 Invoiced 172-00262945 -30.00 3895.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 5/16/2024 Invoiced 172-00260389 -70.00 3825.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 70.00 5/16/2024 Invoiced 172-00263045 -50.00 3775.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 50.00 5/16/2024 Invoiced 172-00263051 -20.00 3755.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 5/16/2024 Invoiced 172-00263046 -30.00 3725.00
438
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 7 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 5/16/2024 Invoiced 172-00260947 -40.00 3685.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00262110 -40.00 3645.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 5/16/2024 Invoiced 172-00263189 -60.00 3585.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 60.00 5/16/2024 Invoiced 172-00263190 -30.00 3555.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 5/16/2024 Invoiced 172-00260036 -55.00 3500.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 55.00 5/16/2024 Invoiced 172-00263052 -50.00 3450.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 50.00 6/27/2024 Invoiced 172-00267854 -45.00 3405.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 45.00 6/27/2024 Invoiced 172-00267859 -30.00 3375.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/27/2024 Invoiced 172-00267777 -40.00 3335.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00267977 -40.00 3295.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00267852 -40.00 3255.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00267860 -15.00 3240.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 15.00 6/27/2024 Invoiced 172-00264578 -40.00 3200.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00264577 -35.00 3165.00
439
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 8 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 35.00 6/27/2024 Invoiced 172-00263995 -35.00 3130.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 35.00 6/27/2024 Invoiced 172-00264576 -40.00 3090.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00265789 -40.00 3050.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00264486 -40.00 3010.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00267981 -20.00 2990.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 6/27/2024 Invoiced 172-00265790 -55.00 2935.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 55.00 6/27/2024 Invoiced 172-00267980 -40.00 2895.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00267853 -60.00 2835.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 60.00 6/27/2024 Invoiced 172-00267858 -30.00 2805.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/27/2024 Invoiced 172-00267778 -30.00 2775.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/27/2024 Invoiced 172-00267979 -30.00 2745.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/27/2024 Invoiced 172-00265579 -70.00 2675.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 70.00 6/27/2024 Invoiced 172-00267855 -50.00 2625.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 50.00 6/27/2024 Invoiced 172-00267856 -30.00 2595.00
440
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 9 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/27/2024 Invoiced 172-00267982 -20.00 2575.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 6/27/2024 Invoiced 172-00265341 -30.00 2545.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/27/2024 Invoiced 172-00267862 -50.00 2495.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 50.00 6/27/2024 Invoiced 172-00266293 -40.00 2455.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00267449 -40.00 2415.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/27/2024 Invoiced 172-00267978 -60.00 2355.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 60.00 6/27/2024 Invoiced 172-00267857 -25.00 2330.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 25.00 6/27/2024 Invoiced 172-00267861 -20.00 2310.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 6/30/2024 Invoiced 172-00265459 -25.00 2285.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 25.00 6/30/2024 Invoiced 172-00265623 -30.00 2255.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00265622 -60.00 2195.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 60.00 6/30/2024 Invoiced 172-00270844 -30.00 2165.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00270843 -50.00 2115.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 50.00 6/30/2024 Invoiced 172-00266764 -40.00 2075.00
441
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 10 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00265458 -30.00 2045.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00262003 -40.00 2005.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00261481 -40.00 1965.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00266851 -40.00 1925.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00265460 -30.00 1895.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00268424 -70.00 1825.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 70.00 6/30/2024 Invoiced 172-00270845 -25.00 1800.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 25.00 6/30/2024 Invoiced 172-00265464 -50.00 1750.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 50.00 6/30/2024 Invoiced 172-00263148 -70.00 1680.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 70.00 6/30/2024 Invoiced 172-00265457 -50.00 1630.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 50.00 6/30/2024 Invoiced 172-00271126 -40.00 1590.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00271127 -20.00 1570.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 6/30/2024 Invoiced 172-00265463 -20.00 1550.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 6/30/2024 Invoiced 172-00271125 -30.00 1520.00
442
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 11 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00270849 -20.00 1500.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 6/30/2024 Invoiced 172-00270850 -50.00 1450.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 50.00 6/30/2024 Invoiced 172-00265454 -40.00 1410.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00270840 -40.00 1370.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00265621 -40.00 1330.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00271123 -40.00 1290.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00265624 -40.00 1250.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00270846 -30.00 1220.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00271124 -60.00 1160.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 60.00 6/30/2024 Invoiced 172-00265378 -30.00 1130.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00265461 -30.00 1100.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00265625 -20.00 1080.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 6/30/2024 Invoiced 172-00270737 -30.00 1050.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00265377 -40.00 1010.00
443
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 12 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00270736 -40.00 970.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00265455 -60.00 910.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 60.00 6/30/2024 Invoiced 172-00270841 -60.00 850.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 60.00 6/30/2024 Invoiced 172-00269122 -40.00 810.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00270494 -40.00 770.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00262911 -30.00 740.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00268275 -30.00 710.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00262752 -40.00 670.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00268119 -40.00 630.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00261479 -40.00 590.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00265462 -15.00 575.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 15.00 6/30/2024 Invoiced 172-00266849 -40.00 535.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00268120 -55.00 480.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 55.00 6/30/2024 Invoiced 172-00263943 -40.00 440.00
444
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 13 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00265125 -40.00 400.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 40.00 6/30/2024 Invoiced 172-00270847 -30.00 370.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 30.00 6/30/2024 Invoiced 172-00270848 -15.00 355.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 15.00 6/30/2024 Invoiced 172-00260991 -35.00 320.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 35.00 6/30/2024 Invoiced 172-00266330 -35.00 285.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 35.00 6/30/2024 Invoiced 172-00261480 -35.00 250.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 35.00 6/30/2024 Invoiced 172-00266850 -35.00 215.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 35.00 6/30/2024 Invoiced 172-00265456 -45.00 170.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 45.00 6/30/2024 Invoiced 172-00265626 -20.00 150.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 6/30/2024 Invoiced 172-00270842 -45.00 105.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 45.00 6/30/2024 Invoiced 172-00271128 -20.00 85.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 20.00 6/30/2024 Invoiced 172-00262753 -55.00 30.00
Item Commodity Department Units Price Amount
CRAGOE PEST SERVICES END OF FY23/24 SERVICE *.15* 0.00 0.00 55.00 9/5/2024 Voided - Year End -30.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PARKS AND REC. SERVICE *.15* 0.00 0.00 0.00 Vendor Number: 015415 Vendor Name:PATTEN SYSTEMS, INC
445
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 14 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-03089
5/1/2024 Issued 3987.47 3987.47
Item Commodity Department Units Price Amount
2" MAG METER REPLACEMENT, ANDERSON BOOSTER #2 GOODS *.50* 1.00 3,545.00 3545.00 8/8/2024 Invoiced I2407-017 -3887.46 100.01
Item Commodity Department Units Price Amount
2" MAG METER REPLACEMENT, ANDERSON BOOSTER #2 GOODS *.50* 1.00 3,545.00 3545.00 Purchase Order: 24-03090
Vendor Number: 010867 Vendor Name:TRI COUNTY OFFICE FURNITURE 5/7/2024 Issued 5263.46 5263.46
Item Commodity Department Units Price Amount
DESK FURNITURE FOR PW DIRECTOR GOODS *.50* 1.00 1,620.77 1620.77 6/27/2024 Invoiced 162941 -5263.47 -0.01
Item Commodity Department Units Price Amount
DESK FURNITURE FOR PW DIRECTOR GOODS *.50* 1.00 1,620.77 1620.77 Purchase Order: 24-03091
Vendor Number: 010867 Vendor Name:TRI COUNTY OFFICE FURNITURE 5/7/2024 Issued 5299.45 5299.45
Item Commodity Department Units Price Amount
DESK FURNITURE FOR ADMINISTRATIVE ASSISTANT ll GOODS *.50* 1.00 563.90 563.90 DESK FURNITURE FOR ADMINISTRATIVE ASSISTANT ll GOODS *.50* 1.00 1,578.51 1578.51 DESK FURNITURE FOR ADMINISTRATIVE ASSISTANT ll GOODS *.50* 1.00 1,578.52 1578.52 6/27/2024 Invoiced 162940 -5299.45 0.00
Item Commodity Department Units Price Amount
DESK FURNITURE FOR ADMINISTRATIVE ASSISTANT ll GOODS *.50* 1.00 563.90 563.90 DESK FURNITURE FOR ADMINISTRATIVE ASSISTANT ll GOODS *.50* 1.00 1,578.51 1578.51 DESK FURNITURE FOR ADMINISTRATIVE ASSISTANT ll GOODS *.50* 1.00 1,578.52 1578.52 Purchase Order: 24-03092
Vendor Number: 015925 Vendor Name:CS-ASSOCIATED MUNICIPAL CORP. 5/7/2024 Issued 15016.33 15016.33
Item Commodity Department Units Price Amount
AUMA ACTUATOR REPLACMENT (STECKEL PLANT) GOODS *.50* 1.00 5,436.16 5436.16 AUMA ACTUATOR REPLACMENT (STECKEL PLANT) GOODS *.50* 1.00 9,580.17 9580.17 9/5/2024 Voided - Year End -15016.33 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN GOODS *.50* 0.00 0.00 0.00 Purchase Order: 24-03093
Vendor Number: 010395 Vendor Name:FAMCON PIPE & SUPPLY, INC. 5/7/2024 Issued 33126.67 33126.67
Item Commodity Department Units Price Amount
40406H HYD., JONES J4040 GOODS *.50* 8.00 2,225.00 17800.00 40606H HYD., JONES J4060 GOODS *.50* 2.00 3,021.00 6042.00 446
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 15 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
40656H HYD., JONES J4065 GOODS *.50* 2.00 3,380.00 6760.00 5/30/2024 Invoiced S100126758.001 -13858.17 19268.50
Item Commodity Department Units Price Amount
40606H HYD., JONES J4060 GOODS *.50* 2.00 3,021.00 6042.00 40656H HYD., JONES J4065 GOODS *.50* 2.00 3,380.00 6760.00 6/27/2024 Invoiced S100126758.002 -19268.50 0.00
Item Commodity Department Units Price Amount
40406H HYD., JONES J4040 GOODS *.50* 8.00 2,225.00 17800.00 Purchase Order: 24-03094
Vendor Number: 016132 Vendor Name:DXP ENTERPRISES, INC. 5/7/2024 Issued 21145.91 21145.91
Item Commodity Department Units Price Amount
SHIPPING PPD & ADD #54421561 SERVICE *.50* 0.00 0.00 17.95 VOGELSLANG PUMP END VX136-140Q GOODS *.50* 1.00 19,211.00 19211.00 5/7/2024 Changed 0.00 21145.91
Item Commodity Department Units Price Amount
SHIPPING PPD & ADD #54421561 SERVICE *.50* 0.00 0.00 17.95 VOGELSLANG PUMP END VX136-140Q GOODS *.50* 1.00 19,211.00 19211.00 5/30/2024 Invoiced 54421561 -17.95 21127.96
Item Commodity Department Units Price Amount
SHIPPING PPD & ADD #54421561 SERVICE *.50* 0.00 0.00 17.95 9/5/2024 Voided - Year End -21127.96 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN GOODS *.50* 0.00 0.00 0.00 FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-03098
Vendor Number: 015318 Vendor Name:BADGER METER
5/14/2024 Issued 6213.88 6213.88
Item Commodity Department Units Price Amount
ORION CELLULAR LTE SERVICES/BEACON MBL HOSTING SERVICE *.50* 0.00 0.00 6213.88 5/16/2024 Invoiced 80156811 -6213.88 0.00
Item Commodity Department Units Price Amount
ORION CELLULAR LTE SERVICES/BEACON MBL HOSTING SERVICE *.50* 0.00 0.00 6213.88 Purchase Order: 24-03099
Vendor Number: 016467 Vendor Name:HOUSING AUTHORITY OF THE CITY OF SANTA PAULA 5/15/2024 Issued 377033.01 377033.01
Item Commodity Department Units Price Amount
AFFORDABLE HOUSING TRUST FUND TO HCD LOAN N/A *.30* 0.00 0.00 377033.01 5/16/2024 Invoiced AFFORDABLE HOUSING TRUST FUND TO HCD LOAN -377033.01 0.00 Item Commodity Department Units Price Amount
447
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 16 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
AFFORDABLE HOUSING TRUST FUND TO HCD LOAN N/A *.30* 0.00 0.00 377033.01 Purchase Order: 24-03100
Vendor Number: 016132 Vendor Name:DXP ENTERPRISES, INC. 5/15/2024 Issued 20078.81 20078.81
Item Commodity Department Units Price Amount
VOGELSANG ROTARY LOBE PUMP VX135-70Q GOODS *.50* 1.00 17,925.00 17925.00 9/5/2024 Voided - Year End -20078.81 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN GOODS *.50* 0.00 0.00 0.00 Purchase Order: 24-03101
Vendor Number: 014475 Vendor Name:HUBER TECHNOLOGY
5/16/2024 Issued 46140.08 46140.08
Item Commodity Department Units Price Amount
REPLACEMENT SCREW PRESS GOODS *.50* 1.00 37,998.63 37998.63 6/6/2024 Voided - Change -46140.08 0.00
Item Commodity Department Units Price Amount
REPLACEMENT SCREW PRESS GOODS *.50* 1.00 37,998.63 37998.63 Purchase Order: 24-03102
Vendor Number: 016473 Vendor Name:SALADO ENTERPRISES
5/20/2024 Issued 7995.00 7995.00
Item Commodity Department Units Price Amount
SURFACE CLANING AND POWER WASHING SERVICE *.50* 0.00 0.00 7995.00 6/30/2024 Invoiced INV2210 -7995.00 0.00
Item Commodity Department Units Price Amount
SURFACE CLANING AND POWER WASHING SERVICE *.50* 0.00 0.00 7995.00 Purchase Order: 24-03103
Vendor Number: 014475 Vendor Name:HUBER TECHNOLOGY
5/20/2024 Issued 45758.52 45758.52
Item Commodity Department Units Price Amount
HUBER TECHNOLOGY QUOTE 71015631/V1 - FREIGHT SRVICE *.50* 0.00 0.00 4625.00 HUBER TECHNOLOGY QUOTE 71015631/V1 - SCREW PRESS GOODS *.50* 1.00 37,998.63 37998.63 6/30/2024 Invoiced CD10027053 -46140.08 -381.56
Item Commodity Department Units Price Amount
HUBER TECHNOLOGY QUOTE 71015631/V1 - FREIGHT SRVICE *.50* 0.00 0.00 5006.56 HUBER TECHNOLOGY QUOTE 71015631/V1 - SCREW PRESS GOODS *.50* 1.00 37,998.63 37998.63 448
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 17 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-03104
Vendor Number: 015580 Vendor Name:RECDESK LLC
5/21/2024 Issued 5200.00 5200.00
Item Commodity Department Units Price Amount
RECDESK SUBSCRIPTION 6/15/24 - 6/14/25 SERVICE *.15* 0.00 0.00 5200.00 5/30/2024 Invoiced INV-14785 -5200.00 0.00
Item Commodity Department Units Price Amount
RECDESK SUBSCRIPTION 6/15/24 - 6/14/25 SERVICE *.15* 0.00 0.00 5200.00 Purchase Order: 24-03105
Vendor Number: 011389 Vendor Name:TYLER TECHNOLOGIES, INC 5/21/2024 Issued 20515.32 20515.32
Item Commodity Department Units Price Amount
ERP PRO FINANCIALS ANNUAL FEES SERVICE *.05* 0.00 0.00 17053.22 ERP PRO UTILITIES ANNUAL FEES SERVICE *.05* 0.00 0.00 911.63 HARDWARE ANNUAL FEES SERVICE *.05* 0.00 0.00 297.19
INCODE PERSONNEL MANAGEMENT SUITE SERVICE *.05* 0.00 0.00 2253.28 5/30/2024 Invoiced 025-462150 -20515.32 0.00
Item Commodity Department Units Price Amount
ERP PRO FINANCIALS ANNUAL FEES SERVICE *.05* 0.00 0.00 17053.22 ERP PRO UTILITIES ANNUAL FEES SERVICE *.05* 0.00 0.00 911.63 HARDWARE ANNUAL FEES SERVICE *.05* 0.00 0.00 297.19
INCODE PERSONNEL MANAGEMENT SUITE SERVICE *.05* 0.00 0.00 2253.28 Purchase Order: 24-03106
Vendor Number: 014475 Vendor Name:HUBER TECHNOLOGY
5/28/2024 Issued 8107.00 8107.00
Item Commodity Department Units Price Amount
SERVICE TECH 3 DAYS - QUOTE#71015654/V1 SERVICE *.50* 0.00 0.00 8107.00 6/30/2024 Invoiced CD10027146 -6096.49 2010.51
Item Commodity Department Units Price Amount
SERVICE TECH 3 DAYS - QUOTE#71015654/V1 SERVICE *.50* 0.00 0.00 6096.49 9/5/2024 Voided - Year End -2010.51 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-03107
Vendor Number: 013550 Vendor Name:WHITE CAP, L.P.
5/28/2024 Issued 5915.31 5915.31
Item Commodity Department Units Price Amount
20" FS400 WALK BEHIND SAW HUSQVARNA GOODS *.50* 1.00 2,499.68 2499.68 20"X23" LF100 PLATE COMPACTOR W/ TANK GOODS *.50* 1.00 2,548.18 2548.18 FREE M18 REDLITHIUM HIGH OUTPUT GOODS *.50* -1.00 199.99 -199.99 FREE M18 REDLITHIUM XC5.0 EXTENDEDCAPACITY BATTERY GOODS *.50* -2.00 159.99 -319.98 449
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 18 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
M18 FUEL 1/2 HAMMERDRILL/DRIVER & 1/4 IMPACT DRIVE GOODS *.50* 1.00 387.99 387.99 M18 FUEL 4-1/2"/5" GRINDER PADDLE GOODS *.50* 1.00 193.99 193.99 M18 FUEL SAWZALL RECIP SAW (TOOL ONLY) GOODS *.50* 1.00 179.99 179.99 M18 REDLITHIUM HIGH OUTPUT XC8.0 BATTERYGOODS *.50* 1.00 199.99 199.99 5/30/2024 Invoiced 50026436266 -5915.31 0.00
Item Commodity Department Units Price Amount
20" FS400 WALK BEHIND SAW HUSQVARNA GOODS *.50* 1.00 2,499.68 2499.68 20"X23" LF100 PLATE COMPACTOR W/ TANK GOODS *.50* 1.00 2,548.18 2548.18 FREE M18 REDLITHIUM HIGH OUTPUT GOODS *.50* -1.00 199.99 -199.99 FREE M18 REDLITHIUM XC5.0 EXTENDEDCAPACITY BATTERY GOODS *.50* -2.00 159.99 -319.98 M18 FUEL 1/2 HAMMERDRILL/DRIVER & 1/4 IMPACT DRIVE GOODS *.50* 1.00 387.99 387.99 M18 FUEL 4-1/2"/5" GRINDER PADDLE GOODS *.50* 1.00 193.99 193.99 M18 FUEL SAWZALL RECIP SAW (TOOL ONLY) GOODS *.50* 1.00 179.99 179.99 M18 REDLITHIUM HIGH OUTPUT XC8.0 BATTERYGOODS *.50* 1.00 199.99 199.99 Purchase Order: 24-03108
Vendor Number: 010532 Vendor Name:HOMB, KARL D
5/30/2024 Issued 5440.00 5440.00
Item Commodity Department Units Price Amount
BROADCAST AND RECORD MEETINGS SERVICE *.05* 0.00 0.00 5440.00 6/13/2024 Invoiced 499079 -5440.00 0.00
Item Commodity Department Units Price Amount
BROADCAST AND RECORD MEETINGS SERVICE *.05* 0.00 0.00 5440.00 Purchase Order: 24-03109
Vendor Number: 016353 Vendor Name:PLAYCORE WISCONSIN INC. 6/3/2024 Issued 7583.00 7583.00
Item Commodity Department Units Price Amount
INSTALLATION OF 4 SUMP DRAINS SERVICE *.15* 0.00 0.00 7583.00 9/5/2024 Voided - Year End -7583.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.15* 0.00 0.00 0.00 Purchase Order: 24-03110
Vendor Number: 010481 Vendor Name:GRAINGER
6/4/2024 Issued 2375.80 2375.80
Item Commodity Department Units Price Amount
GEARED TROLLEY, 6K LB., CHAIN HOIST 6K LBS 15' GOODS *.50* 1.00 2,171.64 2171.64 9/5/2024 Voided - Year End -2375.80 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN GOODS *.50* 0.00 0.00 0.00 450
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 19 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-03111
Vendor Number: 016404 Vendor Name:NORTHERN TOOL & EQUIPMENT CATALOG HOLDINGS, INC. 6/5/2024 Issued 4659.84 4659.84
Item Commodity Department Units Price Amount
STEEL GANTRY CRANE #4834918 GOODS *.50* 1.00 3,599.99 3599.99 6/30/2024 Invoiced 53776783 -4659.83 0.01
Item Commodity Department Units Price Amount
STEEL GANTRY CRANE #4834918 GOODS *.50* 1.00 3,599.99 3599.99 Purchase Order: 24-03112
Vendor Number: 016304 Vendor Name:ALL TRAFFIC SOLUTIONS, INC. 6/30/2024 Issued 40407.84 40407.84
Item Commodity Department Units Price Amount
APP. TRAFFIC SUITE, EQUIP MNMT. N/A *.45* 0.00 0.00 3000.00 DISCOUNT N/A *.45* 0.00 0.00 -4436.30
SPEEDALERT 24 RADAR MESSAGE SIGN/ACCESORIES N/A *.45* 0.00 0.00 35874.48 6/30/2024 Invoiced SIN040697 -40407.84 0.00
Item Commodity Department Units Price Amount
APP. TRAFFIC SUITE, EQUIP MNMT. N/A *.45* 0.00 0.00 3000.00 DISCOUNT N/A *.45* 0.00 0.00 -4436.30
SPEEDALERT 24 RADAR MESSAGE SIGN/ACCESORIES N/A *.45* 0.00 0.00 35874.48 9/5/2024 Voided - Year End 0.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN N/A *.45* 0.00 0.00 0.00 Purchase Order: 24-03113
Vendor Number: 016486 Vendor Name:SWARCO MCCAIN, INC.
6/6/2024 Issued 1400.00 1400.00
Item Commodity Department Units Price Amount
TECH SUPPORT: INSPECTION OF BOARD CIRCUITS SERVICE *.50* 0.00 0.00 1400.00 6/27/2024 Invoiced PB3241 -1400.00 0.00
Item Commodity Department Units Price Amount
TECH SUPPORT: INSPECTION OF BOARD CIRCUITS SERVICE *.50* 0.00 0.00 1400.00 Purchase Order: 24-03114
Vendor Number: 016345 Vendor Name:UNION MATERIALS TESTING, INC. 6/10/2024 Issued 20842.00 20842.00
Item Commodity Department Units Price Amount
TASK ORDER #1 - SERVICE *.50* 0.00 0.00 20842.00
9/5/2024 Voided - Year End -20842.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 451
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 20 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-03115
Vendor Number: 011306 Vendor Name:CONSOLIDATED ELECTRICAL DISTRIBUTOR 6/10/2024 Issued 26660.08 26660.08
Item Commodity Department Units Price Amount
AB 1769 - OW8, 8PT AC/DC RELAY OUTPUT MODGOODS *.50* 1.00 294.63 294.63 AB 1769 -OF4CI 4 CHANNEL ISLTD ANALOG OUTPUT GOODS *.50* 1.00 1,495.69 1495.69 AB 1769 -OF8C, 8 CH, ANALOG ISOL CURR OUTPUT GOODS *.50* 1.00 1,979.25 1979.25 AB 1769 -OW16 16PT AC/DC RELAY OUTPUT MOD GOODS *.50* 1.00 545.42 545.42 AB 1769-IA16 - 120V 16PT INPUT MODULE GOODS *.50* 1.00 385.73 385.73 AB 1769-IF4 4CH, ANALOG CUR/VOL INPUT MODULE GOODS *.50* 1.00 661.24 661.24 AB 1769-IF8 8CH, ANALOG CUR/VOL INPUT MODULE GOODS *.50* 1.00 1,060.47 1060.47 AB1756-IB16 - 10-31 VDC INPUT 16 PTS GOODS *.50* 1.00 497.58 497.58 AB1756-IF16 - ANLG INPUT CUR/VOL 16PR (36 PIN) GOODS *.50* 1.00 2,152.61 2152.61 AB1756-OB16E - 10-30 VDC ELEC. FUSE GOODS *.50* 1.00 764.05 764.05 AB1756-OF8 - ANLG OUTPUT CUR/VOL 8 PT (20 PIN) GOODS *.50* 1.00 2,802.86 2802.86 AB1769 -IQ16 24VDC, 16PT, SNK/SRC INPUT MODULE GOODS *.50* 1.00 325.01 325.01 AB1769 -OB16 24VDC 16PT SRCNG OUTPUT MODULE GOODS *.50* 1.00 427.34 427.34 PSOFT MVI56E-MCM - NETWORK INTERFACE MODULE GOODS *.50* 1.00 2,919.00 2919.00 PSOFT MVI56E-MNET, MODBUS COMM MODULE - CONTROLLOG GOODS *.50* 2.00 3,339.00 6678.00 PSOFT MVI69E-MBTCP, MODBUS COMM MODULE - COMPACT GOODS *.50* 1.00 1,869.00 1869.00 6/30/2024 Invoiced 9009-1047911 -26691.32 -31.24
Item Commodity Department Units Price Amount
AB 1769 - OW8, 8PT AC/DC RELAY OUTPUT MODGOODS *.50* 1.00 294.63 294.63 AB 1769 -OF4CI 4 CHANNEL ISLTD ANALOG OUTPUT GOODS *.50* 1.00 1,495.69 1495.69 AB 1769 -OF8C, 8 CH, ANALOG ISOL CURR OUTPUT GOODS *.50* 1.00 1,979.25 1979.25 AB 1769 -OW16 16PT AC/DC RELAY OUTPUT MOD GOODS *.50* 1.00 545.42 545.42 AB 1769-IA16 - 120V 16PT INPUT MODULE GOODS *.50* 1.00 385.73 385.73 AB 1769-IF4 4CH, ANALOG CUR/VOL INPUT MODULE GOODS *.50* 1.00 661.24 661.24 AB 1769-IF8 8CH, ANALOG CUR/VOL INPUT MODULE GOODS *.50* 1.00 1,060.47 1060.47 AB1756-IB16 - 10-31 VDC INPUT 16 PTS GOODS *.50* 1.00 497.58 497.58 AB1756-IF16 - ANLG INPUT CUR/VOL 16PR (36 PIN) GOODS *.50* 1.00 2,152.61 2152.61 AB1756-OB16E - 10-30 VDC ELEC. FUSE GOODS *.50* 1.00 764.05 764.05 AB1756-OF8 - ANLG OUTPUT CUR/VOL 8 PT (20 PIN) GOODS *.50* 1.00 2,802.86 2802.86 AB1769 -IQ16 24VDC, 16PT, SNK/SRC INPUT MODULE GOODS *.50* 1.00 325.01 325.01 AB1769 -OB16 24VDC 16PT SRCNG OUTPUT MODULE GOODS *.50* 1.00 427.34 427.34 PSOFT MVI56E-MCM - NETWORK INTERFACE MODULE GOODS *.50* 1.00 2,919.00 2919.00 PSOFT MVI56E-MNET, MODBUS COMM MODULE - CONTROLLOG GOODS *.50* 2.00 3,339.00 6678.00 452
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 21 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
PSOFT MVI69E-MBTCP, MODBUS COMM MODULE - COMPACT GOODS *.50* 1.00 1,869.00 1869.00 Purchase Order: 24-03116
Vendor Number: 016496 Vendor Name:ROSS-CAMPBELL, INC.
6/11/2024 Issued 5000.00 5000.00
Item Commodity Department Units Price Amount
2024 ORGANICS OUTREACH CAMPAIGN N/A *.50* 0.00 0.00 5000.00 9/5/2024 Voided - Year End -5000.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN N/A *.50* 0.00 0.00 0.00 Purchase Order: 24-03117
Vendor Number: 016441 Vendor Name:EMC GENERAL CONSTRUCTION, INC. 6/13/2024 Issued 4800.00 4800.00
Item Commodity Department Units Price Amount
COMPRESSOR REMOVAL AND INSTALL SERVICE *.15* 0.00 0.00 2300.00 COMPRESSOR REMOVAL AND INSTALL SERVICE *.15* 0.00 0.00 2500.00 9/5/2024 Voided - Year End -4800.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PARKS AND REC. SERVICE *.15* 0.00 0.00 0.00 Purchase Order: 24-03118
Vendor Number: 010481 Vendor Name:GRAINGER
6/13/2024 Issued 4978.52 4978.52
Item Commodity Department Units Price Amount
STANDARD PROFILE GAS UNIT HEATER #55FG66GOODS *.15* 3.00 1,519.00 4557.00 6/30/2024 Invoiced 9157393068 -4978.52 0.00
Item Commodity Department Units Price Amount
STANDARD PROFILE GAS UNIT HEATER #55FG66GOODS *.15* 3.00 1,519.00 4557.00 Purchase Order: 24-03120
Vendor Number: 010595 Vendor Name:J & H ENGINEERING GENERAL CONTRACTOR, INC 6/19/2024 Issued 30300.00 30300.00
Item Commodity Department Units Price Amount
MWO#1 - MONTE VISTA AND 10TH STREET. SERVICE *.50* 0.00 0.00 30300.00 9/5/2024 Voided - Year End -30300.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-03122
Vendor Number: 016510 Vendor Name:MERAKAI LLC
6/24/2024 Issued 4978.50 4978.50
Item Commodity Department Units Price Amount
MISSION DARKNESS BLOCKER LOCKER 7 GOODS *.45* 1.00 4,599.08 4599.08 6/27/2024 Invoiced 639101 -4978.50 0.00
Item Commodity Department Units Price Amount
MISSION DARKNESS BLOCKER LOCKER 7 GOODS *.45* 1.00 4,599.08 4599.08 453
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 22 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
Purchase Order: 24-03123
Vendor Number: 016454 Vendor Name:OPEN SKY PRODUCTIONS LLC 6/25/2024 Issued 22500.00 22500.00
Item Commodity Department Units Price Amount
FINAL PMNT. DRONE LIGHT SHOW - 7/4/24 SERVICE *.15* 0.00 0.00 3500.00 FINAL PMNT. DRONE LIGHT SHOW - 7/4/24 SERVICE *.15* 0.00 0.00 4000.00 FINAL PMNT. DRONE LIGHT SHOW - 7/4/24 SERVICE *.15* 0.00 0.00 15000.00 6/27/2024 Invoiced 1305 -22500.00 0.00
Item Commodity Department Units Price Amount
FINAL PMNT. DRONE LIGHT SHOW - 7/4/24 SERVICE *.15* 0.00 0.00 3500.00 FINAL PMNT. DRONE LIGHT SHOW - 7/4/24 SERVICE *.15* 0.00 0.00 4000.00 FINAL PMNT. DRONE LIGHT SHOW - 7/4/24 SERVICE *.15* 0.00 0.00 15000.00 Purchase Order: 24-03124
Vendor Number: 013911 Vendor Name:MKN ASSOCIATES INC
6/25/2024 Issued 50000.00 50000.00
Item Commodity Department Units Price Amount
TO#1 - WRF BLOWER REPLACEMENT SERVICE *.50* 0.00 0.00 50000.00 6/30/2024 Invoiced 001050000009 -6598.00 43402.00
Item Commodity Department Units Price Amount
TO#1 - WRF BLOWER REPLACEMENT SERVICE *.50* 0.00 0.00 6598.00 6/30/2024 Invoiced 1039999846 -6690.50 36711.50
Item Commodity Department Units Price Amount
TO#1 - WRF BLOWER REPLACEMENT SERVICE *.50* 0.00 0.00 6690.50 6/30/2024 Invoiced 103999721 -7728.50 28983.00
Item Commodity Department Units Price Amount
TO#1 - WRF BLOWER REPLACEMENT SERVICE *.50* 0.00 0.00 7728.50 6/30/2024 Invoiced 001050000116 -9866.00 19117.00
Item Commodity Department Units Price Amount
TO#1 - WRF BLOWER REPLACEMENT SERVICE *.50* 0.00 0.00 9866.00 9/5/2024 Voided - Year End -19117.00 0.00
Item Commodity Department Units Price Amount
PURCHASE ORDER ROLL OVER 9/5/2024 SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-03125
Vendor Number: 010017 Vendor Name:LIEBERT CASSIDY WHITMORE 6/27/2024 Issued 6682.65 6682.65
Item Commodity Department Units Price Amount
LCW Inv#258506, Dated 12/31/2023 SERVICE *.45* 0.00 0.00 6682.65 6/27/2024 Invoiced 258506 -6682.65 0.00
Item Commodity Department Units Price Amount
LCW Inv#258506, Dated 12/31/2023 SERVICE *.45* 0.00 0.00 6682.65 454
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 23 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-03126
Vendor Number: 016461 Vendor Name:ACI ENTERPRISES, INC. 6/27/2024 Issued 6750.00 6750.00
Item Commodity Department Units Price Amount
TEAM AND LEADERSHIP DEVELOPMENT SERVICE *.50* 0.00 0.00 6750.00 6/27/2024 Invoiced ACI-IN-100506 -6750.00 0.00
Item Commodity Department Units Price Amount
TEAM AND LEADERSHIP DEVELOPMENT SERVICE *.50* 0.00 0.00 6750.00 Purchase Order: 24-03127
Vendor Number: 010017 Vendor Name:LIEBERT CASSIDY WHITMORE 6/27/2024 Issued 17236.30 17236.30
Item Commodity Department Units Price Amount
Liebert Cassidy Whitmore #262701 SERVICE *.45* 0.00 0.00 13303.30 Liebert Cassidy Whitmore #262738 SERVICE *.45* 0.00 0.00 3933.00 6/27/2024 Invoiced 262738 -3933.00 13303.30
Item Commodity Department Units Price Amount
Liebert Cassidy Whitmore #262738 SERVICE *.45* 0.00 0.00 3933.00 6/27/2024 Invoiced 262701 -13303.30 0.00
Item Commodity Department Units Price Amount
Liebert Cassidy Whitmore #262701 SERVICE *.45* 0.00 0.00 13303.30 Purchase Order: 24-03130
Vendor Number: 016517 Vendor Name:MIDWEST INDUSTRIAL SALES 6/30/2024 Issued 11623.00 11623.00
Item Commodity Department Units Price Amount
HELICAL-WORM GEARED MOTOR GOODS *.50* 2.00 5,643.00 11286.00 9/5/2024 Voided - Year End -11623.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN GOODS *.50* 0.00 0.00 0.00 Purchase Order: 24-03136
Vendor Number: 014242 Vendor Name:ALTEC INDUSTRIES, INC. 6/30/2024 Issued 5229.44 5229.44
Item Commodity Department Units Price Amount
INV#51450352 - VEH#217 - LABOR SERVICE *.50* 0.00 0.00 2590.00 INV#51450352 - VEH#217 - PARTS SERVICE *.50* 0.00 0.00 2438.28 6/30/2024 Invoiced 51450352 -5229.44 0.00
Item Commodity Department Units Price Amount
INV#51450352 - VEH#217 - LABOR SERVICE *.50* 0.00 0.00 2590.00 INV#51450352 - VEH#217 - PARTS SERVICE *.50* 0.00 0.00 2438.28 Purchase Order: 24-03142
Vendor Number: 010017 Vendor Name:LIEBERT CASSIDY WHITMORE 6/30/2024 Issued 21809.90 21809.90
Item Commodity Department Units Price Amount
455
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 24 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
LIEBERT CASSIDY WHITMORE SERVICES SERVICE *.45* 0.00 0.00 21809.90 6/30/2024 Invoiced 265500 -5189.50 16620.40
Item Commodity Department Units Price Amount
LIEBERT CASSIDY WHITMORE SERVICES SERVICE *.45* 0.00 0.00 5189.50 6/30/2024 Invoiced 265499 -14392.90 2227.50
Item Commodity Department Units Price Amount
LIEBERT CASSIDY WHITMORE SERVICES SERVICE *.45* 0.00 0.00 14392.90 9/4/2024 Voided - Year End -2227.50 0.00
Item Commodity Department Units Price Amount
ROLLOVER PD PO's, MRC, Zuma,Hunt,Citygate SERVICE *.45* 0.00 0.00 0.00 Purchase Order: 24-03169
Vendor Number: 016267 Vendor Name:GARCIA, JOHN
6/30/2024 Issued 5400.00 5400.00
Item Commodity Department Units Price Amount
JUNE 2024 - OUT DOOR LASER TAG SERVICE *.15* 0.00 0.00 1350.00 JUNE 2024 - VIDEO GAME TRUCK #1 SERVICE *.15* 0.00 0.00 3150.00 JUNE 2024 - VIDEO GAME TRUCK #2 SERVICE *.15* 0.00 0.00 900.00 6/30/2024 Voided - Change -5400.00 0.00
Item Commodity Department Units Price Amount
JUNE 2024 - OUT DOOR LASER TAG SERVICE *.15* 0.00 0.00 1350.00 JUNE 2024 - VIDEO GAME TRUCK #1 SERVICE *.15* 0.00 0.00 3150.00 JUNE 2024 - VIDEO GAME TRUCK #2 SERVICE *.15* 0.00 0.00 900.00 Purchase Order: 24-03172
Vendor Number: 015633 Vendor Name:M6 CONSULTING, INC.
6/30/2024 Issued 7030.00 7030.00
Item Commodity Department Units Price Amount
ENGINEERING SUPPORT FOR FEMA SERVICE *.50* 0.00 0.00 935.00 ENGINEERING SUPPORT FOR FEMA SERVICE *.50* 0.00 0.00 6095.00 6/30/2024 Invoiced 3412 -7030.00 0.00
Item Commodity Department Units Price Amount
ENGINEERING SUPPORT FOR FEMA SERVICE *.50* 0.00 0.00 935.00 ENGINEERING SUPPORT FOR FEMA SERVICE *.50* 0.00 0.00 6095.00 456
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 25 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-03173
Vendor Number: 015821 Vendor Name:BARRISTER PROFESSIONAL SERVICES, LLC. 6/30/2024 Issued 38281.50 38281.50
Item Commodity Department Units Price Amount
BARRISTER INV#21-08-0021-013 SERVICE *.45* 0.00 0.00 14229.00 BARRISTER INV#21-08-0021-014 SERVICE *.45* 0.00 0.00 12298.50 BARRISTER INV#21-08-0021-015 SERVICE *.45* 0.00 0.00 10269.00 BARRISTER INV#21-08-0021-016 SERVICE *.45* 0.00 0.00 1485.00 6/30/2024 Invoiced 21-08-0021-013 -14229.00 24052.50
Item Commodity Department Units Price Amount
BARRISTER INV#21-08-0021-013 SERVICE *.45* 0.00 0.00 14229.00 6/30/2024 Invoiced 21-08-0021-014 -12298.50 11754.00
Item Commodity Department Units Price Amount
BARRISTER INV#21-08-0021-014 SERVICE *.45* 0.00 0.00 12298.50 6/30/2024 Invoiced 21-08-0021-015 -10269.00 1485.00
Item Commodity Department Units Price Amount
BARRISTER INV#21-08-0021-015 SERVICE *.45* 0.00 0.00 10269.00 6/30/2024 Invoiced 21-08-0021-016 -1485.00 0.00
Item Commodity Department Units Price Amount
BARRISTER INV#21-08-0021-016 SERVICE *.45* 0.00 0.00 1485.00 Purchase Order: 24-03177
Vendor Number: 010019 Vendor Name:A-1 TRUCK & EQUIPMENT INC 6/30/2024 Issued 5518.66 5518.66
Item Commodity Department Units Price Amount
LABOR SERVICE *.50* 0.00 0.00 4610.00
PARTS, MATERIALS SERVICE *.50* 0.00 0.00 848.25
6/30/2024 Invoiced 36565 -5518.66 0.00
Item Commodity Department Units Price Amount
LABOR SERVICE *.50* 0.00 0.00 4610.00
PARTS, MATERIALS SERVICE *.50* 0.00 0.00 848.25
Purchase Order: 24-03178
Vendor Number: 014934 Vendor Name:RAMIREZ, JOSHUA
6/30/2024 Issued 4800.00 4800.00
Item Commodity Department Units Price Amount
JUNE 2024 INV #30 SERVICE *.15* 0.00 0.00 4200.00
JUNE 2024 INV #31 SERVICE *.15* 0.00 0.00 600.00
6/30/2024 Invoiced 31 -600.00 4200.00
Item Commodity Department Units Price Amount
JUNE 2024 INV #31 SERVICE *.15* 0.00 0.00 600.00
6/30/2024 Invoiced 30 -4200.00 0.00
Item Commodity Department Units Price Amount
457
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 26 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
JUNE 2024 INV #30 SERVICE *.15* 0.00 0.00 4200.00
Purchase Order: 24-03180
Vendor Number: 013716 Vendor Name:LIBERTY PARK WATER CO. 6/30/2024 Issued 73000.00 73000.00
Item Commodity Department Units Price Amount
INTEREST PAYMENTS N/A *.50* 0.00 0.00 73000.00
6/30/2024 Invoiced 3/20/24 INTEREST -73000.00 0.00
Item Commodity Department Units Price Amount
INTEREST PAYMENTS N/A *.50* 0.00 0.00 73000.00
Purchase Order: 24-1003-2024
Vendor Number: 016339 Vendor Name:CALIFORNIA POLICE ACTIVITIES LEAGUE 5/8/2024 Issued 100000.00 100000.00
Item Commodity Department Units Price Amount
SP YARA PROGRAM COHORT N/A *.15* 0.00 0.00 100000.00
5/16/2024 Invoiced 111818 -25000.00 75000.00
Item Commodity Department Units Price Amount
SP YARA PROGRAM COHORT N/A *.15* 0.00 0.00 25000.00
9/5/2024 Voided - Year End -75000.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PARKS AND REC. N/A *.15* 0.00 0.00 0.00 458
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 27 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-1004-2023
Vendor Number: 016125 Vendor Name:ARANDA, MIKE
4/11/2024 Issued 30400.00 30400.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 27900.00 4/11/2024 Changed -9000.00 21400.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 21400.00 4/11/2024 Changed 0.00 21400.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 27900.00 4/18/2024 Invoiced 0000034 -1800.00 19600.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 1800.00 4/18/2024 Invoiced 0000033 -1800.00 17800.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 1800.00 4/18/2024 Invoiced 0000035 -1800.00 16000.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 1800.00 5/16/2024 Invoiced 0000036 -1800.00 14200.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 1800.00 5/30/2024 Invoiced 0000038 -1800.00 12400.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 1800.00 5/30/2024 Invoiced 0000037 -1800.00 10600.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 1800.00 6/13/2024 Invoiced 0000039 -1800.00 8800.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 1800.00 6/25/2024 Changed 6500.00 15300.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 27900.00 6/27/2024 Invoiced 0000040 -960.00 14340.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 960.00 7/11/2024 Invoiced 0000041 -1800.00 12540.00
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 1800.00 8/22/2024 Voided - Change -12540.00 0.00
459
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 28 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
MIKE ARANDA AGREEMENT THRU JUNE 10, 2024SERVICE *.45* 0.00 0.00 27900.00 Purchase Order: 24-1006-2024
Vendor Number: 016465 Vendor Name:ZUMA CONSTRUCTION GROUP, INC. 6/19/2024 Issued 675000.00 675000.00
Item Commodity Department Units Price Amount
POLICE STATION REMODEL PHASE 1 SERVICE *.15* 0.00 0.00 250000.00 POLICE STATION REMODEL PHASE 1 SERVICE *.15* 0.00 0.00 425000.00 9/4/2024 Voided - Year End -675000.00 0.00
Item Commodity Department Units Price Amount
ROLLOVER PD PO's, MRC, Zuma,Hunt,Citygate SERVICE *.15* 0.00 0.00 0.00 Purchase Order: 24-1007-2023
Vendor Number: 015442 Vendor Name:MARIPOSA LANDSCAPES, INC. 6/30/2024 Issued 20642.32 20642.32
Item Commodity Department Units Price Amount
AMENDMENT #2 -FY23/24-MAR - JUNE SRVS SERVICE *.15* 0.00 0.00 20642.32 6/30/2024 Invoiced 107097 -5160.58 15481.74
Item Commodity Department Units Price Amount
AMENDMENT #2 -FY23/24-MAR - JUNE SRVS SERVICE *.15* 0.00 0.00 5160.58 6/30/2024 Invoiced 107507 -5160.58 10321.16
Item Commodity Department Units Price Amount
AMENDMENT #2 -FY23/24-MAR - JUNE SRVS SERVICE *.15* 0.00 0.00 5160.58 6/30/2024 Invoiced 108046 -5160.58 5160.58
Item Commodity Department Units Price Amount
AMENDMENT #2 -FY23/24-MAR - JUNE SRVS SERVICE *.15* 0.00 0.00 5160.58 6/30/2024 Invoiced 108606 -5160.58 0.00
Item Commodity Department Units Price Amount
AMENDMENT #2 -FY23/24-MAR - JUNE SRVS SERVICE *.15* 0.00 0.00 5160.58 Purchase Order: 24-1007-2024
Vendor Number: 016509 Vendor Name:QUALITY FENCE CO., INC. 6/19/2024 Issued 227734.95 227734.95
Item Commodity Department Units Price Amount
5% RETENTION N/A *.15* 0.00 0.00 -11986.05
POLICE STATION SECURITY FENCE SERVICE *.15* 0.00 0.00 239721.00 9/5/2024 Voided - Year End -227734.95 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN N/A *.15* 0.00 0.00 0.00 FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.15* 0.00 0.00 0.00 Purchase Order: 24-1009-2024
Vendor Number: 011981 Vendor Name:NBS
4/17/2024 Issued 53235.00 53235.00
Item Commodity Department Units Price Amount
460
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 29 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
PSA FOR WATER AND WASTEWATER RATE STUDY SERVICE *.50* 0.00 0.00 26617.50 5/2/2024 Invoiced 202404-1792 -762.50 52472.50
Item Commodity Department Units Price Amount
PSA FOR WATER AND WASTEWATER RATE STUDY SERVICE *.50* 0.00 0.00 381.25 5/30/2024 Invoiced 202405-1963 -350.00 52122.50
Item Commodity Department Units Price Amount
PSA FOR WATER AND WASTEWATER RATE STUDY SERVICE *.50* 0.00 0.00 175.00 6/27/2024 Invoiced 202406-2190 -525.00 51597.50
Item Commodity Department Units Price Amount
PSA FOR WATER AND WASTEWATER RATE STUDY SERVICE *.50* 0.00 0.00 262.50 9/5/2024 Voided - Year End -51597.50 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-1010-2023
Vendor Number: 010289 Vendor Name:PROUSYS, INC
4/22/2024 Issued 8000.00 8000.00
Item Commodity Department Units Price Amount
MWO#1-Feb Maint. Srvs. SERVICE *.50* 0.00 0.00 600.00
MWO#2-March Maint. Srvs. SERVICE *.50* 0.00 0.00 5525.00 MWO#3 - PUNCH LIST ITEMS SPECIFIED SERVICE *.50* 0.00 0.00 8000.00 MWO#4 - PUNCH LIST TIEMS SPECIFIED SERVICE *.50* 0.00 0.00 16000.00 MWO#5 - July Maint. Srvs. SERVICE *.50* 0.00 0.00 17250.00 MWO#7-August Maintenance Srvs SERVICE *.50* 0.00 0.00 17500.00 4/22/2024 Changed 6125.00 14125.00
Item Commodity Department Units Price Amount
MWO#1-Feb Maint. Srvs. SERVICE *.50* 0.00 0.00 600.00
MWO#2-March Maint. Srvs. SERVICE *.50* 0.00 0.00 5525.00 MWO#3 - PUNCH LIST ITEMS SPECIFIED SERVICE *.50* 0.00 0.00 8000.00 5/1/2024 Changed 16000.00 30125.00
Item Commodity Department Units Price Amount
MWO#1-Feb Maint. Srvs. SERVICE *.50* 0.00 0.00 600.00
MWO#2-March Maint. Srvs. SERVICE *.50* 0.00 0.00 5525.00 MWO#3 - PUNCH LIST ITEMS SPECIFIED SERVICE *.50* 0.00 0.00 8000.00 MWO#4 - PUNCH LIST TIEMS SPECIFIED SERVICE *.50* 0.00 0.00 16000.00 5/16/2024 Invoiced 970 -8000.00 22125.00
Item Commodity Department Units Price Amount
MWO#3 - PUNCH LIST ITEMS SPECIFIED SERVICE *.50* 0.00 0.00 8000.00 5/16/2024 Invoiced 972 -5525.00 16600.00
Item Commodity Department Units Price Amount
MWO#2-March Maint. Srvs. SERVICE *.50* 0.00 0.00 5525.00 461
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 30 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
5/29/2024 Changed 0.00 16600.00
Item Commodity Department Units Price Amount
MWO#1-Feb Maint. Srvs. SERVICE *.50* 0.00 0.00 600.00
MWO#2-March Maint. Srvs. SERVICE *.50* 0.00 0.00 5525.00 MWO#3 - PUNCH LIST ITEMS SPECIFIED SERVICE *.50* 0.00 0.00 8000.00 MWO#4 - PUNCH LIST TIEMS SPECIFIED SERVICE *.50* 0.00 0.00 16000.00 5/30/2024 Invoiced 950 -600.00 16000.00
Item Commodity Department Units Price Amount
MWO#1-Feb Maint. Srvs. SERVICE *.50* 0.00 0.00 600.00
6/24/2024 Changed 17250.00 33250.00
Item Commodity Department Units Price Amount
MWO#1-Feb Maint. Srvs. SERVICE *.50* 0.00 0.00 600.00
MWO#2-March Maint. Srvs. SERVICE *.50* 0.00 0.00 5525.00 MWO#3 - PUNCH LIST ITEMS SPECIFIED SERVICE *.50* 0.00 0.00 8000.00 MWO#4 - PUNCH LIST TIEMS SPECIFIED SERVICE *.50* 0.00 0.00 16000.00 MWO#5 - July Maint. Srvs. SERVICE *.50* 0.00 0.00 17250.00 6/30/2024 Invoiced 984 -15887.50 17362.50
Item Commodity Department Units Price Amount
MWO#4 - PUNCH LIST TIEMS SPECIFIED SERVICE *.50* 0.00 0.00 15887.50 7/1/2024 Voided - Change -34862.50 -17500.00
Item Commodity Department Units Price Amount
MWO#1-Feb Maint. Srvs. SERVICE *.50* 0.00 0.00 600.00
MWO#2-March Maint. Srvs. SERVICE *.50* 0.00 0.00 5525.00 MWO#3 - PUNCH LIST ITEMS SPECIFIED SERVICE *.50* 0.00 0.00 8000.00 MWO#4 - PUNCH LIST TIEMS SPECIFIED SERVICE *.50* 0.00 0.00 16000.00 MWO#5 - July Maint. Srvs. SERVICE *.50* 0.00 0.00 17250.00 MWO#7-August Maintenance Srvs SERVICE *.50* 0.00 0.00 17500.00 7/30/2024 Changed 17500.00 0.00
Item Commodity Department Units Price Amount
MWO#1-Feb Maint. Srvs. SERVICE *.50* 0.00 0.00 600.00
MWO#2-March Maint. Srvs. SERVICE *.50* 0.00 0.00 5525.00 MWO#3 - PUNCH LIST ITEMS SPECIFIED SERVICE *.50* 0.00 0.00 8000.00 MWO#4 - PUNCH LIST TIEMS SPECIFIED SERVICE *.50* 0.00 0.00 16000.00 MWO#5 - July Maint. Srvs. SERVICE *.50* 0.00 0.00 17250.00 MWO#7-August Maintenance Srvs SERVICE *.50* 0.00 0.00 17500.00 462
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 31 of 32
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 24-1011-2023
Vendor Number: 015593 Vendor Name:CANNON CORPORATION
6/24/2024 Issued 10356.25 10356.25
Item Commodity Department Units Price Amount
MWO#1 - MESA TANK SITE SERVICE *.50* 0.00 0.00 10356.25 6/27/2024 Invoiced 87670 -10356.25 0.00
Item Commodity Department Units Price Amount
MWO#1 - MESA TANK SITE SERVICE *.50* 0.00 0.00 10356.25 Purchase Order: 24-1013-2024
Vendor Number: 016353 Vendor Name:PLAYCORE WISCONSIN INC. 4/4/2024 Issued 49676.52 49676.52
Item Commodity Department Units Price Amount
CONSTRUCTION OF SUBSTRATE 4" OF COMPACTED AGGREGAT SERVICE *.15* 0.00 0.00 6420.00 DEMOLITION AND REMOVAL OF EXISTING SWINGS SERVICE *.15* 0.00 0.00 1896.00 EXCAVATION OF EXISTING EWF AND PIP SERVICE *.15* 0.00 0.00 4815.00 GAMETIME PRIME TIME 3 BAY SWING W/7' TOP RAIL SEVCE *.15* 0.00 0.00 3615.00 GT-IMPAX - 1,383 SF 8' CFH SERVICE *.15* 0.00 0.00 31034.52 INSTALL - MOBILIZATION TO SP SERVICE *.15* 0.00 0.00 1896.00 6/27/2024 Invoiced PJI--0238008 -49676.52 0.00
Item Commodity Department Units Price Amount
CONSTRUCTION OF SUBSTRATE 4" OF COMPACTED AGGREGAT SERVICE *.15* 0.00 0.00 6420.00 DEMOLITION AND REMOVAL OF EXISTING SWINGS SERVICE *.15* 0.00 0.00 1896.00 EXCAVATION OF EXISTING EWF AND PIP SERVICE *.15* 0.00 0.00 4815.00 GAMETIME PRIME TIME 3 BAY SWING W/7' TOP RAIL SEVCE *.15* 0.00 0.00 3615.00 GT-IMPAX - 1,383 SF 8' CFH SERVICE *.15* 0.00 0.00 31034.52 INSTALL - MOBILIZATION TO SP SERVICE *.15* 0.00 0.00 1896.00 Purchase Order: 24-1014-2024
Vendor Number: 010595 Vendor Name:J & H ENGINEERING GENERAL CONTRACTOR, INC 4/22/2024 Issued 147600.00 147600.00
Item Commodity Department Units Price Amount
20% CONSTRUCTION CONTINGENCY N/A *.50* 0.00 0.00 24600.00 6TH ST. STORM DRAIN REPLACEMENT PROJECTSERVICE *.50* 0.00 0.00 123000.00 9/5/2024 Voided - Year End -147600.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN N/A *.50* 0.00 0.00 0.00 FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-10179
Vendor Number: 014663 Vendor Name:PHOENIX CIVIL ENGINEERING, INC. 6/30/2024 Issued 287058.18 287058.18
Item Commodity Department Units Price Amount
HARVARD BLVD. WATER AND SEWER PIPELINE PROJECT SERVICE *.50* 0.00 0.00 22481.70 463
Purchase Order Activity Report Issued Date Range 04/01/2024 - 06/30/2024 11/14/2024 12:53:24 PM Page 32 of 32
Date Activity Type Payable ID Activity Amount Balance
Item Commodity Department Units Price Amount
HARVARD BLVD. WATER AND SEWER PIPELINE PROJECT SERVICE *.50* 0.00 0.00 99152.00 HARVARD BLVD. WATER AND SEWER PIPELINE PROJECT SERVICE *.50* 0.00 0.00 165424.48 6/30/2024 Invoiced 22955 -65331.90 221726.28
Item Commodity Department Units Price Amount
HARVARD BLVD. WATER AND SEWER PIPELINE PROJECT SERVICE *.50* 0.00 0.00 9146.47 HARVARD BLVD. WATER AND SEWER PIPELINE PROJECT SERVICE *.50* 0.00 0.00 22480.69 HARVARD BLVD. WATER AND SEWER PIPELINE PROJECT SERVICE *.50* 0.00 0.00 33704.74 6/30/2024 Invoiced 22976 -56615.00 165111.28
Item Commodity Department Units Price Amount
HARVARD BLVD. WATER AND SEWER PIPELINE PROJECT SERVICE *.50* 0.00 0.00 7926.10 HARVARD BLVD. WATER AND SEWER PIPELINE PROJECT SERVICE *.50* 0.00 0.00 48688.90 9/5/2024 Voided - Year End -165111.28 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 Purchase Order: 24-1018-2024
Vendor Number: 016402 Vendor Name:AQUAPULSE CHEMICALS LLC 6/30/2024 Issued 8400.00 8400.00
Item Commodity Department Units Price Amount
SUPPLY AND DELIVERY OF SODIUM HYPOCHLORITE SERVICE *.50* 0.00 0.00 8400.00 9/5/2024 Voided - Year End -8400.00 0.00
Item Commodity Department Units Price Amount
FY23/24 PURCHASE ORDER ROLLOVERS - PW, P&R,FIN SERVICE *.50* 0.00 0.00 0.00 464
To: Honorable Mayor and Members of the City Council
From: Dan Singer, City Manager
Subject: FUTURE AGENDA ITEMS
Date: November 20, 2024
Agenda Item: 11.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends City Council review future agenda items.

BACKGROUND:

The attached Future Agenda Items forecast identifies anticipated agenda items for upcoming Council meetings as well as Study Session topics and long-range discussion items. Placing this forecast on the agenda affords the Council and the public the opportunity to discuss such topics and to make any recommendations. It should be noted this is only a forecast and may change over the course of time or based on feedback by the Mayor and City Manager during review of future agendas.

ANALYSIS:

Should a member of the City Council wish to introduce a future agenda topic, it should be done in compliance with the Council's adopted Manual of Procedural Guidelines, Section 5.1.

Items introduced by a member of the Council during a Council meeting requires a second and should be reserved for time-sensitive matters needing attention within the proceeding 45 day period.

STRATEGIC PLAN:

FISCAL IMPACTS:

OPTIONS:

ATTACHMENTS:

11.20.24 Future Agenda Items.docx
465
Santa Paula City Council Tentative Agenda Schedule
Updated 11/14/2024
Regular Meeting
December 11, 6:30pm
Admin Website Refresh Presentation
P&R Visitor from the North Pole
Admin Selection of Compensation Study Consultant
Clerk Declaring Results of Nov. 5, 2024 Election – Reso Clerk Procedures for Election of Mayor and Vice Mayor
Regular Meeting
December 18, 6:30pm
Finance Finance Department Report
Admin City Manager Department Report
PW Harvard Blvd Project Closeout
CDD People Self Help – Funding
PW CARB Advanced Clean Fleet Regulations
P&R Union Oil Building Use Agreements
Clerk Mayor’s Standing Committee
Admin Adoption of 2025 Council Meeting Calendar
Admin Water Bill Subsidy Options

STUDY SESSION TOPICS
Admin No Smoking Ordinance
Finance Development Impact Fees (DIF) Overview Jan / Feb

FUTURE AGENDA ITEMS
Finance Update on Utility Bills
PW Plans & Specifications for 8th Street Streetlight Repair Project CDD Central Business District Live Entertainment Ord 1339 CDD Cultural Arts Presentation
Legal Fire MOU Amendment
CDD Homeless Encampment Opportunities Workshop
Legal Development Code Amendments
466

Santa Paula City CouncilNovember 20, 2024

Santa Paula City Council
November 20, 2024