City of Santa Paula
City Council
MAYOR PEDRO A. CHAVEZ
VICE MAYOR CARLOS JUAREZ
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER LESLIE CORNEJO
COUNCILMEMBER GABRIELA ORNELAS
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, DECEMBER 18, 2024
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, CITY ATTORNEY
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CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
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1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct the City Manager to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
6. PRESENTATIONS
6.A RECOGNITION FOR STEVE LAZENBY
6.B ACCESSORY DWELLING UNIT (ADU) STANDARD PLAN PROGRAM RECOMMENDATION:
That the City Council receive and file the report.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.
REGULAR MATTERS - COUNCIL CHAMBERS
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6.C PUBLIC WORKS DEPARTMENT ACTIVITY REPORT JULY - DECEMBER 2024
RECOMMENDATION:
Staff recommends that the City Council:
Receive and file the Public Works Department Report for July – December 2024.
Presented by: Dale Goodman, Public Works Director
7. CITY COUNCIL REPORTS
8. CITY MANAGER REPORTS
9. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
9.A NOVEMBER 2024 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for November 2024, starting check number 339080 and ending check number 339343.
2. Review and accept the "Certification of Salaries" for the pay period ending dates November 1st, 2024, through November 15th, 2024.
9.B PROFESSIONAL SERVICES AGREEMENT FOR COMPENSATION STUDY RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a Professional Services Agreement with HR Dynamics & Performance Management substantially in the form attached to this report to conduct a compensation study not to exceed $55,000.00.
9.C STORM WATER CATCH BASIN TRASH EXCLUDER PROJECT BUDGET
ADJUSTMENT
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve a budget allocation of $100,000 to account 206-5-9353-206 to fund the Catch Basin Excluder Contract using Stormwater Franchise Fees.
9.D MEASURE R - CALIFORNIA DEPARTMENT OF TAX AND FEE
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ADMINISTRATION (CDTFA) AGREEMENTS FOR COLLECTION OF
TRANSACTION AND USE TAX
RECOMMENDATION:
Staff recommends City Council:
1. Adopt Resolution No. 7553, authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration (CDTFA) for Implementation of a Local Transaction and Use Tax.
2. Adopt Resolution No. 7554, authorizing Examination of Sales or Transactions and Use Tax Records.
3. Authorize the City Manager, or designee, to take any and all other actions as may be necessary for implementation and administration of the transactions and use tax with the CFDTA.
Prepared by: Jonathan Royas, Deputy City Manager
9.E TERMINATION OF LOCAL EMERGENCY DECLARED IN RESPONSE TO
THE MOUNTAIN FIRE
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 7552 terminating the local emergency declared in response to the Mountain Fire.
9.F AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICE AGREEMENT
WITH MNS ENGINEERS FOR THE MESA TANKS REPLACEMENT
PROJECT.
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute Amendment No. 6 to the Professional Services Agreement with MNS Engineers, Inc. (MNS).
9.G PURCHASE OF FORD F150 LIGHTNING EV TO COMPLY WITH CARB
ADVANCED CLEAN FLEETS REGULATIONS
RECOMMENDATION:
Staff recommends that the City Council:
1. Consent to entering into a contract for a 2024 Ford F150 Lightning EV offered through a cooperative purchasing program.
2. Authorize the purchase of a 2024 Ford F150 Lightning EV in an amount not to exceed $80,000.
3. Allocate $39,000 for the additional amount needed to cover the purchase as noted in the fiscal impacts section.
9.H EXPENDITURE PLAN FOR THE FY 24/25 SUPPLEMENTAL LAW
ENFORCEMENT SERVICES ACCOUNT
5 City of Santa Paula - City Council - City Council Regular Meeting RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the recommended Expenditure Plan appropriating the Supplemental Law Enforcement Services Account (SLESA) funds for the FY 2024-2025 allocation and
2. Allocate an additional $34,663.46 in revenues and expenditure allocations as noted in the fiscal impact section to account for the unexpected growth revenue.
10. ACTION ITEMS
10.A APPOINTMENT TO THE MEASURE T OVERSIGHT COMMITTEE
RECOMMENDATION:
Staff Recommends that the City Council:
1. Appoint one applicant to the Measure T Oversite Committee.
Presented by: Julie Latshaw, City Clerk
10.B APPOINTMENTS TO THE MAYOR'S STANDING AND AD HOC
COMMITTEES
RECOMMENDATION:
Staff recommends that the City Council:
a) Consider appointments to the Mayor's Standing and Ad Hoc Committees and review appointments to Regional and State boards, committees and commissions. The Mayor may ratify appointments to these committees. b) Consider any modifications to the current list of committees.
Presented by: Dan Singer, City Manager
10.C ADOPTION OF 2025 COUNCIL MEETING CALENDAR
RECOMMENDATION:
Staff recommends that the City Council:
1. Review the proposed City Council Meeting calendar for 2025 and consider the cancellation or rescheduling of various regular meetings throughout the year.
2. Authorize the closure of City facilities between the Christmas and New Year's Holidays, December 24, 2025 through January 2, 2026.
Presented by: Dan Singer, City Manager
10.D AGREEMENT WITH ZENCITY TECHNOLOGIES US, INC.
RECOMMENDATION:
Staff recommends City Council:
1. Waive formal bidding requirements for the purchase of a public relations analytics platform from ZenCity Technologies U.S. Inc., for a one-year 6 City of Santa Paula - City Council - City Council Regular Meeting period because it is "required" and "desirable" due to the substantial time-limited discount.
2. Authorize the City Manager to execute an agreement with ZenCity Technologies US, Inc., for one year, at a rate of $12,000.
Presented by: Jonathan Royas, Deputy City Manager
11. ITEMS FOR FUTURE AGENDAS
11.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council review future agenda items.
12. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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