City of Santa Paula
City Council
MAYOR PEDRO A. CHAVEZ
VICE MAYOR CARLOS JUAREZ
COUNCILMEMBER JENNY CROSSWHITE
COUNCILMEMBER LESLIE CORNEJO
COUNCILMEMBER GABRIELA ORNELAS
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL
WEDNESDAY, FEBRUARY 5, 2025
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, CITY ATTORNEY
1 City of Santa Paula - City Council - City Council Regular Meeting
CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
2 City of Santa Paula - City Council - City Council Regular Meeting
1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct the City Manager to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
6. PRESENTATIONS
6.A SANTA PAULA POLICE DEPARTMENT EXPLORERS' RECOGNITION
6.B VENTURA COUNTY FIRE DEPARTMENT REPORT
6.C FINANCE DEPARTMENT REPORT
RECOMMENDATION:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.
REGULAR MATTERS - COUNCIL CHAMBERS - AGENDA AMENDED ADDING ITEM 6.A 3 City of Santa Paula - City Council - City Council Regular Meeting Staff recommends that the City Council receive and file the September 2024 - December 2024 Activity Report for the Finance Department.
7. CITY COUNCIL REPORTS
8. CITY MANAGER REPORTS
9. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
9.A APPROVAL OF MINUTES
City Council Regular Meeting January 15, 2025
RECOMMENDATION:
Staff recommends Council approve minutes.
9.B HARVARD BOULEVARD WATER AND SEWER PIPELINE
REPLACEMENT AND PAVING REHABILITATION PROJECT NOTICE OF
COMPLETION
RECOMMENDATION:
Staff recommends that the City Council:
(1) Accept the work performed by Toro Enterprises, Inc. (2) Authorize Staff to file the Notice of Completion with the County Recorder.
Prepared by: Robert Woodward, City Engineer
9.C MESA TANKS REPLACEMENT PROJECT NOTICE OF COMPLETION RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by Canyon Springs Enterprises.
2. Authorize Staff to file the Notice of Completion with the County Recorder.
3. Authorize a budget adjustment for the unused allocation from the Mesa Tank project to Water Main Replacement Program, as noted in Table 3 of the Fiscal Impacts section.
Presented by: Robert Woodward, City Engineer
9.D RESOLUTION NO. 7556 AUTHORIZING CONDITIONAL ACCEPTANCE OF TRACT 5854 PUBLIC STREETS AND STORM DRAIN IMPROVEMENTS
RECOMMENDATION:
4 City of Santa Paula - City Council - City Council Regular Meeting Staff recommends that the City Council:
1. Adopt Resolution No. 7556 authorizing conditional acceptance of Tract 5854 public streets and storm drain improvements, exonerating faithful performance securities, accepting warranty securities, and authorizing the City Manager to sign a three-year warranty agreement.
2. Authorize the City Manager to make any necessary changes to the Hardy & Harper, Inc. Warranty Agreement with approval of the City Attorney.
9.E DESIGNATION OF CITY'S LABOR NEGOTIATORS UNDER GOVT. CODE SECTION 54957.6
RECOMMENDATION:
Staff recommends that the City Council:
Designate City Manager Dan Singer, Finance Director Christy Ramirez, Human Resources Administrator Lorena Alvarez, and contract attorney Irma Rodriguez Moisa as the City’s Labor Negotiators to participate in closed session for the upcoming contract negotiations with
employee bargaining groups.
9.F 1ST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MNS ENGINEERS, INC. FOR DEVELOPMENT PROJECT PLANNING
AND ENVIRONMENTAL CONSULTING SERVICES
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to amend the three-year Professional Services Agreement with MNS Engineers Inc. to provide planning and engineering consulting services for a not-to-exceed amount of $350,000 per fiscal year; and/or
2. Take such additional, related action that may be desirable.
9.G ADJUSTMENT TO COUNCIL POLICY ALLOWING FOR REIMBURSEMENT
OF MOVING EXPENSES FOR MANAGEMENT POSITIONS AND CERTAIN DIFFICULT TO FILL POSITIONS.
RECOMMENDATION:
It is recommended that the City Council:
1) Authorize an increase from $2,000 to $3,000 for the reimbursement of moving expenses for certain new employees as authorized by the City Manager.
2) Allow adjustment to future reimbursement above $3,000 consistent with annual increases in the Consumer Price Index for the greater Los Angeles region.
9.H CALIFORNIA OFFICE OF EMERGENCY SERVICES DESIGNATION OF
APPLICANT'S AGENT RESOLUTION
RECOMMENDATION:
Staff recommends that the City Council:
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1. Adopt Resolution No. 7557- California Office of Emergency Services “Designation of Applicant’s Agent Resolution for Non-State Agencies".
9.I APPROVAL TO INSTALL TWO (2) DUAL-PORT LEVEL 2 ELECTRIC
VEHICLE CHARGING STATIONS (EVCS) ON CITY PROPERTY LOCATED AT 131 S. MILL ST.; AND AUTHORIZATION TO RELEASE A REQUEST
FOR PROPOSALS (RFP) FOR DESIGN/BUILD/OWN/OPERATE SERVICES OF THE AFOREMENTIONED EVCS'S.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the placement of two (2) dual-port EVCS’s (4 charging stations) on City-owned property at 131 S Mill St., adjacent to the VCFD Fire Station Site and Veteran’s Memorial Park, and
2. Authorize staff to release an RFP for design/build/own/operate services for the EVCSs mentioned above.
10. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Public comments
Close public hearing
Discussion and action
10.A INTRODUCTION OF ORDINANCE NO. 1341 DESIGNATING THE TOWER THEATER AT 982 E. MAIN STREET AS A CITY HISTORIC LANDMARK RECOMMENDATION:
Staff recommends that the City Council:
1. Open the public hearing.
2. Waive first reading, read by title only, and introduce Ordinance No. 1341, entitled "An Ordinance of the City Council of the City of Santa Paula Identifying the Tower Theater at 982 E. Main St. as a Historic Landmark Pursuant to SPMC Chapter 16.33 and in Accordance with City Council Ordinance No. 816 and Finding the Action to be Categorically Exempt from CEQA pursuant to Title 14 of the California Code of Regulations Sections 15308 (Class 8) and 15331 (Class 31)"
11. ACTION ITEMS
12. ITEMS FOR FUTURE AGENDAS
12.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council review future agenda items. 6 City of Santa Paula - City Council - City Council Regular Meeting
13. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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