Agenda packet, regular meeting — Santa Paula City Council, April 16, 2025

City of Santa Paula
City Council
MAYOR PEDRO A. CHAVEZ

VICE MAYOR CARLOS JUAREZ

COUNCILMEMBER JENNY CROSSWHITE

COUNCILMEMBER LESLIE CORNEJO

COUNCILMEMBER GABRIELA ORNELAS

CITY COUNCIL REGULAR MEETING OF THE

SANTA PAULA CITY COUNCIL
WEDNESDAY, APRIL 16, 2025
6:30 PM - City Council Regular Meeting

SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060

JULIE LATSHAW, CITY CLERK

DAN SINGER, CITY MANAGER

MONICA CASTILLO, CITY ATTORNEY
City of Santa Paula - City Council - City Council Regular Meeting 1

CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.

HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.

1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.

2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.

HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.

Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.

PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.

Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.

City of Santa Paula - City Council - City Council Regular Meeting 2

1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.

2. INVOCATION

3. FLAG SALUTE

4. ROLL CALL

5. CLOSED SESSION REPORT

6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct the City Manager to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.

7. PRESENTATIONS

7.A RECOGNITION FOR VENTURA COUNTY SCIENCE FAIR WINNER

LORENZO VELOZ

7.B RECOGNITION OF RETIRING SANTA PAULA POLICE DEPARTMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.

HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.

REGULAR MATTERS - COUNCIL CHAMBERS
City of Santa Paula - City Council - City Council Regular Meeting 3

CITIZEN'S PATROL WILLIAM QUINLAN

7.C ARTS, CULTURE AND CREATIVITY MONTH PROCLAMATION

7.D FAIR HOUSING MONTH PROCLAMATION

8. CITY COUNCIL REPORTS

9. CITY MANAGER REPORTS

10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.

10.A MARCH 2025 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for March 2025, starting check number 340102 and ending check number 340427.

2. Review and accept the "Certification of Salaries" for the pay period ending dates March 7th, 2025, through March 21st, 2025.

10.B AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT WITH MKN & ASSOCIATES FOR AWTF PHASE 1 REDESIGN AND

ESTABLISHMENT OF A PROJECT BUDGET
RECOMMENDATION:

Staff recommends that the City Council

1. Authorize the City Manager to establish an AWTF Budget of $20,340,000.00, consistent with the SRF Loan Agreement, and authorize the City Manager and/or staff to draw from the SRF Loan to cover expenses that have accrued and will occur from the project up to the authorized loan amount.

2. Authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with MKN & Associates, Inc. for the Advanced Water Treatment Facility Phase I Redesign.

3. Authorize the City Manager or his designee to make consultantrequested edits to the Agreement subject to City Attorney approval and provided the contract amount does not increase.

10.C ROBERT WILLIAM COMPANY, LLC AMENDMENT NO. 4
RECOMMENDATION:

Staff Recommends that City Council:

1. Authorize the City Manager to execute Amendment No. 4 to a Professional City of Santa Paula - City Council - City Council Regular Meeting 4 Services Agreement with Robert William Company, LLC for Project Management Services.

10.D RESOLUTION NO. 7562 APPROVING SUMMARY VACATION OF A

MULTIPURPOSE TRAIL EASEMENT AT THE SOUTHWESTERLY EDGE

OF HARVEST AT LIMONEIRA
RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution No. 7562 approving summary vacation of a multipurpose trail easement located at the southwesterly edge of Harvest at Limoneira on Lot 1 and Parcel G1 of Tract 5854.

2. Approve quitclaim deeds granting a portion of Parcel G1 of Tract 5854 to Lewis Limoneira Community Builders LLC and granting a portion of Lot 1 of Tract 5854 to LLCB II LLC.

3. Authorize the City Manager or designee to execute related documents.

11. ACTION ITEMS

11.A APPOINTMENT TO COMMISSIONS AND COMMITTEES
RECOMMENDATION:

Staff Recommends that the City Council:

Appoint applicants to various Commissions and Committees.

Presented by: Julie Latshaw, City Clerk

11.B REVIEW THE 2024 MILITARY EQUIPMENT ANNUAL REPORT AND RENEW ORDINANCE 1315, APPROVING THE MILITARY EQUIPMENT

FUNDING, ACQUISITION AND USE POLICY FOR SANTA PAULA
RECOMMENDATION:

It is recommended the City Council:

1. Review the Police Department's Annual Military Equipment Report and approve the Military Equipment Funding, Acquisition and Use Policy as required by Government Code 7072 (AB 481), and

2. Renew Ordinance 1315.

Presented by: Police Chief Don Aguilar

12. ITEMS FOR FUTURE AGENDAS

12.A FUTURE AGENDA ITEMS
RECOMMENDATION:

Staff recommends City Council review future agenda items.

13. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula - City Council - City Council Regular Meeting 5 City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.

On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
City of Santa Paula - City Council - City Council Regular Meeting 6 To: Honorable Mayor and Members of the City Council
From: Beatriz Jimenez, Assistant Finance Director
Subject: MARCH 2025 WARRANTS AND CERTIFICATIONS
Date: April 16, 2025
Agenda Item: 10.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for March 2025, starting check number 340102 and ending check number 340427.

2. Review and accept the "Certification of Salaries" for the pay period ending dates March 7th, 2025, through March 21st, 2025.

BACKGROUND:

This staff report certifies the separation of duties between the Preparer (Accounting and Payroll Specialist) and the Reviewer (Finance Director and Assistant Finance Director).

Presented in the attached documents:
a) CERTIFICATION OF ACCOUNTS PAYABLE CHECKS by check number range and dates.

It also discloses any voided checks.
b) EXPENSE REPORTS showing the amount and funds accounts payable came from.

The "Check Report" depicts the following columns:
c) AP-ACCOUNTS PAYABLE for the vendors (non-City staff) by the vendor number, vendor name, payment date, payment amount and check number (entitled 'number'). d) PY-PAYROLL for benefit payments, insurance, retirement, etc. Benefits payable on behalf of City staff.
e) Bank Code Summary by payment type.
f) Fund Summary by fund the accounts payables utilized. 7 CERTIFICATION OF SALARIES
This is the certification (separation of duties between "preparer" and the "reviewer") of salaries and benefits (payroll checks) by fund. It lists salary (payroll) issued checks by beginning and ending check number, payroll ending dates March 7th, 2025, through March 21st, 2025.

ANALYSIS:

See the attachment to this staff report for expense breakdown by respective fund.

STRATEGIC PLAN:

None.

FISCAL IMPACTS:

None.

OPTIONS:

As an alternative to staff's recommendation, the City Council may:

1. Decline to receive and file March 2025 Certifications of Accounts Payable Checks and Certifications of Salaries.

ATTACHMENTS:

March 2025 AP and PY Certifications.pdf
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 To: Honorable Mayor and Members of the City Council
From: Dale Goodman, Public Works Director
Subject: AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT WITH MKN & ASSOCIATES FOR AWTF PHASE 1 REDESIGN AND

ESTABLISHMENT OF A PROJECT BUDGET
Date: April 16, 2025
Agenda Item: 10.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council

2. Authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with MKN & Associates, Inc. for the Advanced Water Treatment Facility Phase I Redesign.

3. Authorize the City Manager or his designee to make consultant-requested edits to the Agreement subject to City Attorney approval and provided the contract amount does not increase.

BACKGROUND:

The Water Recycling Facility (WRF) was completed in 2010 and operates under a permit from the Los Angeles Regional Water Quality Control Board (LARWQCB) to discharge treated wastewater. The permit was amended in May 2022 (Waste Discharge Requirements R4- 2018-0022-A1). The permit requires that chloride concentration in the effluent discharge be less than 110 milligrams per liter (mg/L) to meet a groundwater quality objective of 110 mg/L.

Historically, the discharge has exceeded this limit, and the City received a Cease and Desist Order (CDO) for the WRF in February 2018 (CDO R4-2018-0023-A1, amended in May 2022) requiring the discharge be brought into compliance. The CDO allows ten years for the City to achieve full compliance with the effluent chloride limit by February 8, 2028.

Over the last several years, chloride concentrations at the WRF have been dropping near, and in some cases below, the 110 mg/L concentration requirement. The City has been preparing to construct the Advanced Water Treatment Facility (AWTF) to meet chloride limits at an anticipated capital cost of over $20 Million and an anticipated operating and maintenance cost of over $1 Million annually. It has been important to understand whether the long-term trend of decreasing chloride concentrations in WRF effluent is likely to continue or if future 25 concentrations cannot predictably stay below the effluent limit. This trend could affect the need, or at a minimum, the design criteria for the AWTF.

In November 2022, City staff presented the Wastewater System Collection System Chloride Source Evaluation technical memorandum (TM). The TM summarized a study conducted by the City, Ventura Regional Sanitation District (VRSD), and MKN. The objective of the study was to evaluate concentrations of chloride in Santa Paula’s wastewater collection system in an attempt to identify potential sources, consider potential source control measures, and estimate whether the downward trend in chloride concentration is likely to continue. While the sampling program could not confirm the cause of reduction in chloride levels, it indicated collection system conditions will drive WRF effluent chloride concentrations. City Council directed staff to request an extension to the interim milestones of the CDO to continue studying the collection system chloride levels and evaluate the potential for the WRF to meet the chloride limits without the AWTF Project.

At the February 15, 2023 City Council meeting, City Council received an update on the wastewater chloride source study, considered options moving forward, and directed staff to develop a Chloride Source Identification Study to explore chloride reduction strategies with an estimated cost of $130,000 - $200,000. The detailed scope for the chloride study and cost of just under $131,000 was authorized in May. Sampling was conducted in June & July 2023.

At the September 6, 2023 City Council meeting, City Council authorized the Clean Water State Revolving Fund (SRF) loan agreement with State Water Resources Control Board (SWRCB).

The agreement allows the City to request reimbursements for design and construction expenses associated with the AWTF. The loan agreement specifies a total project funding amount of $20,340,000, with an interest rate of 2.6% per year, and a term of thirty years. To date, the City has not submitted any reimbursement requests; the SRF loan has not yet been drawn on and no interest has accrued. City staff has been submitting quarterly updates to SWRCB staff notifying them of schedule revisions, ongoing efforts to identify sources of chlorides, and changes to the project as summarized in this Staff Report.

At the November 15, 2023 City Council meeting, City Council received a report on the Draft Wastewater Chloride Source Identification Study. The Santa Paula Chloride Source Evaluation, conducted by Larry Walker Associates, aimed to identify sources of chloride impacting the Santa Paula Water Reclamation Facility. Initial efforts from the sampling conducted between April and September 2022 pointed to potential sources such as selfregenerating water softeners, water supply, residential and commercial water use. Subsequent investigations at nine strategic locations in June and July 2023 revealed major contributors in Central Santa Paula, Western Santa Paula, and downstream of Central Santa Paula on Acacia Road. These areas, particularly upstream of Site 19, within Western Santa Paula, and upstream of Site 7, were identified as focus areas for potential future chloride control strategies. The study recommended additional sampling at specific locations to confirm chloride sources, assess the feasibility of source control efforts, and determine where such efforts should be concentrated.

The November 15th report provided three options for moving forward, including 1) pausing the bid process for the AWTF and continuing the chloride study, 2) ending the chloride study and moving forward with the AWTF bid process using the current design, or 3) pausing the AWTF bid process and performing a design refinement study for the AWTF while continuing the chloride study concurrently. The third option was recommended by City staff and, after 26 discussion and consideration, City Council directed staff to move forward with Option 3.

At the December 6, 2023 City Council meeting, City Council authorized MKN & Associates, Inc., (MKN) the AWTF Project Manager and Design Engineer, to perform the AWTF Design Refinement Study and to perform a second phase of the Chloride Study in conjunction with VRSD and Larry Walker Associates.

At the April 17, 2024 City Council meeting, City Council authorized MKN & Associates, Inc., to proceed with a proposal to implement the recommended “Phased Project” approach. City Council directed staff to prepare a scope of work to implement the “Phased Project,” which was approved by City Council as Amendment No. 3 to MKN’s Professional Services Agreement at the July 2, 2024 City Council meeting. This scope included an amended Basis of Design report and contract documents to reflect the phased project approach. The amended Basis of Design report was submitted to City Staff in November of 2024, and at this time MKN & Associates has progressed into 60% design.

As a part of the preliminary design efforts, MKN has identified additional design tasks and potential design improvements which will further optimize the operation and maintenance of the AWTF. The purpose of proposed Amendment No. 4 to the MKN Professional Services Agreement (Exhibit A) is to adjust the scope under Task Group 200 to include these additional design components.

City staff has not established a budget for the AWTF and no reimbursement has been requested from SWRCB utilizing the SRF loan. Establishing a budget of $20,340,000 consistent with the loan amount is recommended.

ANALYSIS:

As a part of the preliminary engineering effort, MKN has worked closely with subconsultants to identify potential design improvements. The original Preliminary Design Report was completed in 2020. Since that time, several new reverse osmosis facilities with brine minimization processes have been designed and completed in California.

Under Amendment 3, MKN brought Gradiant and Trussell Technologies under contract to participate in the revised design. Gradiant is the manufacturer of the proposed packaged treatment system (including the nanofiltration, reverse osmosis, and brine concentration system), and Trussell Technologies is an industry-recognized expert in the treatment technologies being utilized on this project. As a part of MKN’s work with Gradiant and Trussell, it has been identified that the addition of several new treatment processes within the treatment train of the AWTF will optimize operations of the facility and reduce future maintenance needs. This is based on the work Gradiant, MKN, and Trussell Technologies have completed at other facilities, which have resulted in development of new “best practices” for advanced treatment facility design.

These new processes are identified within the Basis of Design Report and include horizontal cartridge filtration, chloramination, degasification, and product water pumping. Horizontal cartridge filtration will serve to protect the downstream membranes from suspended solids, sediment, or silt. Free chloramination ahead of nanofiltration will prevent biofouling, but will entail modifications to the hypochlorite system and the addition of an ammonia system to the chemical area. Combined permeate from the nanofiltration, reverse osmosis, and brine 27 concentration systems will be high in carbon dioxide, so degasification will be provided by an air stripping tower. The inclusion of this air stripping tower requires modifications to the overall site plan layout, and will also require that product water be pumped via a new pump station to reach the existing WRF effluent pipeline.

Additionally, during the preliminary engineering effort the design team identified necessary improvements to the brine storage area, including splitting the brine storage into two tanks to allow for ease of maintenance (to keep one tank available for use at all times during maintenance activities). A brine pumping system was also introduced to allow for easy transfer of brine from the storage tank to transport vehicles. The brine hauling company that was identified as the likely service provider for the AWTF during the last design had equipment capable of pumping brine into their trucks, but is no longer in business.

MKN is also proposing revisiting the contractor prequalification process that was completed in 2021. Due to the amount of time that has passed since the time of the prequalification process, there may be new contractors who have gained the necessary qualifications and may want to be eligible for the bid. A refresh of the contractor prequalification will help streamline the AWTF bid and ensure that the City is receiving competitive bids from all of the qualified contractors who are interested in the project.

Additionally, due to recent market volatility and in anticipation that construction costs will continue to fluctuate, MKN is proposing utilizing a 3rd party construction cost estimator. This will help ensure that the opinion of probable construction cost remains as accurate as possible prior to the bid, allowing the City to revisit funding if needed prior to the project bid.

Approval of Amendment No. 4 would allow MKN to implement the new processes identified within the Basis of Design Report, carry out system redesigns, and perform a new contractor prequalification process.

STRATEGIC PLAN:

The Project supports the Strategic Plan in achieving the following goals:

Infrastructure, Transportation & Mobility
Goal: Maintain and develop the City’s infrastructure to be safe, sustainable, innovative and cost-efficient.

FISCAL IMPACTS:

MKN and Associates’ existing on-call contract (24-03124) would be amended to include an additional $140,478, increasing the Task Group 200 FY 22/23 through FY 24/25 budget from $1,189,289 to $1,329,767 in account number 610-5-9227-290.

The total MKN contract with amendments, if Amendment No. 4 is approved, will be $2,801,081.00. This total includes the proposed Task Group 200 budget increase of $140,478 Establishing a City AWTF budget of $20,340,000 consistent with the SRF loan agreement is recommended. Then the City can begin requesting reimbursements for design expenses in accordance with the loan requirements. This will allow the City to cover design, bid-phase, and construction expenses with the loan and payments will not be required until one year after 28 construction is completed. This budget amount can be revisited after the project bid is awarded.

OPTIONS:

The City Council has the following available alternative options to staff’s recommendations:

1. Do not authorize a budget of $20,340,000 for the City AWTF project. This will prevent City staff from being able to process current and future expenses for design and construction of the project.

2. Do not authorize the City Manager to execute Amendment No. 4 to the Professional Services Agreement with MKN & Associates, Inc. This may result in increased operational complexity and an increase in future maintenance needs at the proposed AWTF facility. It will also increase the uncertainty of overall construction budget at a time when bidding projects is affected by many factors outside of the designers’ and the City’s control.

ATTACHMENTS:

Exhibit A - MKN Amendment No. 4 for AWTF Phase I Design Improvements.pdf 29 EXHIBIT A
MKN AWTF Amendment No. 4 for AWTF Phase I Design
Improvements
30 65283.00007\43408656.2
1 FOURTH AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF SANTA PAULA AND

MKN & ASSOCIATES, INC
THIS FOURTH AMENDMENT (“Fourth Amendment”) is made and entered into this ___ day of _____, 2025, by and between the CITY OF SANTA PAULA, a general law City and Municipal Corporation existing under the laws of California (“City”), and MKN & Associates, Inc. (“Consultant”).

1. RECITALS. This Fourth Amendment is made with reference to the following facts and objectives:

A. On August 17, 2022, the City and Consultant entered into a 3-year Professional Services Agreement with Consultant (Agreement No. 22-02761) (“Original Agreement”) to provide City with engineering support services for drinking water regulatory compliance, water recycling facility (WRF) operations, stormwater regulatory compliance and regional coordination, and the Advanced Water Treatment Facility (AWTF) program for a not-to-exceed amount of $2,550,965.00 in compensation.

B. On or around March 1, 2023, the City and Consultant entered into the First Amendment to the Original Agreement (“First Amendment”) to add to the FY 22/23 budgeted amount an Ammonia Analyzers Project for an additional cost of $39,552.00.

C. On or around March 9, 2023, the City and Consultant entered into the Second Amendmet to the Original Agreement (“Second Amendment”) to add to the FY 22/23 budgeted amount an updated Wastewater Master Plan for an additional cost of $191,193.00.

D. Under the Second Amendment, the combined FY 22/23 through FY 24/25 budgeted funds allocated to “Task Group 200 – WRF Advanced Water Treatment Facility (AWTF) Planning, Design and Construction Phase Services” (“Task Group 200”) was $1,310,397.

E. On or around July 2, 2024, City and Consultant entered into the Third Amendment to the Original Agreement (“Third Amendment”), revising (1) the work description of Task Group 200 and (2) updating “Table 1 Proposed Budget by Fiscal Year” to reflect a reduced FY 22/23 - FY 24/25 Task Group 200 cost allocation from approximately $1,310,397 to $1,189,290, a decrease of $121,107.

The Original Agreement as amended by the First Amendment, Second Amendment, and Third Amendment is referred to hereafter as the “Agreement”. 31 65283.00007\43408656.2
2 F. The combined FY 22/23 through FY 24/25 budgeted funds allocated to “Task Group 200 – AWTF Design and Construction Phase Services” (a replacement heading added by the Third Amendment) under the Agreement is $1,189,289.

G. City and Counsulant now mutually desire to amend the Agreement by (1) revising the work description in Task Group 200 and (2) increasing Task Group 200 compensation from approximately $1,189,289 to $1,329,767, a difference of $140,478.

2. AMENDMENT. In consideration of the foregoing and pursuant to Section 3.7.14 of the Agreement, the Agreement is further amended as follows:

A. Subsection 3.2.1 of Section 3, entitled “Compensation,” is hereby amended to read as follows:
“3.2.1 Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “A” attached hereto and incorporated herein by reference and as may be amended. The total compensation shall not exceed Two Million Eight Hundred One Thousand Eighty-One Dollars and no cents ($2,801,081.00) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.”
B. Exhibit A (Scope of Services) attached to this Fourth Amendment modifies Task Group 200 work and its associated budget as outlined in “Table 1 Proposed Amendment”. Scope of work changes are detailed in Subtask 201C Quality Control, Task 205 Contract Documents, and Task 210 AWTF Contractor Prequalification of Exhibit A. Exhibit A to this Fourth Amendment shall control in the event of a conflict with Exhibit A to the Agreement.

3. COUNTERPARTS. This Fourth Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. LIMITED AMENDMENT. Except as modified by this Fourth Amendment, all other terms and conditions of the Agreement, as amended by the First Amendment, Second Amendment, and Third Amendment (herafter, the “Agreement”), remain in full force and effect. In the event of a conflict between this Fourth Amendment and the Agreement, the provisions of this Fourth Amendment shall control

5. AUTHORITY. Each Party warrants that the individuals who have signed this Fourth Amendment have the legal power, right, and authority to make this agreement and bind each respective Party.
32 65283.00007\43408656.2
3 SIGNATURE PAGE TO FOURTH AMENDMENT
IN WITNESS WHEREOF, each of the Parties has caused this Fourth Amendment to be executed, which shall be effective on the day and year first above written.

CITY OF SANTA PAULA MKN & ASSOCIATES, INC.
_________________________________ ____________________________ Dan Singer, Michael K. Nunley,
City Manager President
ATTEST:
_____________________________ _____________________________ Julie Latshaw, Michael K. Nunley,
City Clerk CEO
APPROVED AS TO FORM: Taxpayer ID No.
_________________________________ **2nd Signature required for Corporations.

Monica Castillo,
City Attorney
33 65283.00007\43408656.2
4 EXHIBIT “A”

SCOPE OF SERVICES
[Attached behind]
34 35
P.O. Box 1604
Arroyo Grande, CA 93421
805-904-6530 PHONE
805-904-6532 FAX
March 3, 2025
Dale Goodman
Public Works Director
City of Santa Paula
P.O. Box 569
Santa Paula, CA 93061
Re: Amendment 4: Advanced Treatment Recycled Water Project – FY 2023-2026 Water Recycling Facility Operations, Recycled Water, Stormwater and Water Program Support Dear Dale,
At the April 17th, 2024 Santa Paula City Council Meeting, MKN presented an update on efforts to identify chloride contributions to the wastewater collection system and recommendations to reduce initial capital and operating costs for the proposed Advanced Water Treatment Facility (AWTF). MKN presented the draft Santa Paula AWTF Refinement Study which evaluated updated water quality and opportunities to optimize the AWTF design for efficiency. The Study recommended a “Phased Project” approach, installing a smaller AWTF system now which is designed to be easily expandable if/when the City needs to increase AWTF flows in the future. In July 2024, the City executed Amendment 3 to MKN’s FY 2022-2025 Water Recycling Facility, Recycled Water, Stormwater and Water Program Support Contract and directed MKN to modify the construction documents to develop a Phase 1 (500 gallon per minute or GPM) system that could be expanded to treat 1,000 GPM in the future. This amendment included revisions to Task Group 200 and utilized existing allocated funds (including funds previously allocated for bid phase and construction management services) to allow for the preparation of a revised Basis of Design Report followed by 60%, 95%, and Final Construction Documents for the proposed phased design. It was noted in MKN’s proposal dated June 26, 2024 that a future contact amendment would be submitted to the City to cover bid phase and construction phase services.

At this time, MKN has completed the revised Basis of Design Report and progressed into 60% design. As a part of the preliminary design efforts, MKN has identified additional design tasks and potential design improvements which will further optimize the operation and maintenance of the AWTF. The purpose of this proposal is to adjust the scope under Task Group 200 to include these additional design components.

MKN has prepared a revision to Task Group 200 from the FY 2022-2025 Water Recycling Facility, Recycled Water, Stormwater and Water Program Support Contract dated August 4, 2022. The following is intended to supplement Task Group 200. No changes are requested in this Amendment 4 for the other Task Groups (100, 300, 400, and 500). 36 City of Santa Paula / Dale Goodman | 2
Project Background
As a part of the preliminary engineering effort, MKN has worked closely with our subconsultants to identify potential design improvement. The original Preliminary Design Report was completed in 2020. Since that time, several new reverse osmosis facilities with brine minimization processes have been designed and completed in California.

These new processes are identified within the Basis of Design Report and include horizontal cartridge filtration, chloramination, degasification, and product water pumping. Horizontal cartridge filtration will serve to protect the downstream membranes from suspended solids, sediment, or silt. Free chloramination ahead of nanofiltration will prevent biofouling, but will entail modifications to the hypochlorite system and the addition of an ammonia system to the chemical area. Combined permeate from the nanofiltration, reverse osmosis, and brine concentration systems will be high in carbon dioxide, so degasification will be provided by an air stripping tower.

The inclusion of this air stripping tower requires modifications to the overall site plan layout, and also will require that product water be pumped via a new pump station to reach the existing WRF effluent pipeline.

Based on the changes noted above, this amendment describes the areas that require an extra level of effort as well as the proposed budget increase. This amendment covers the additional 37 City of Santa Paula / Dale Goodman | 3
efforts for the 60% and 95% deliverables; additional efforts for the final submittal will be included in the FY25-26 through FY27-28 contract proposal.

Scope of Work
Task Group 200 – AWTF DESIGN AND CONSTRUCTION PHASE SERVICES Tasks are identified below. Work under Task Group 200 will be invoiced on an hourly time and materials basis, with the proposed budget total not to exceed without written authorization from the City. A table summarizing the contract amount per Amendment 3, the proposed amendment, and the revised contract amount is included in Table 1. The breakdown of additional hours per task is included in Exhibit A.

Task 201 Project Management, Meetings, and Quality Control MKN will provide the following services under this task group:

Subtask 201A – Client Coordination and Progress Reports No changes to this subtask are being requested as a part of this amendment.

Subtask 201B – Project Schedule
No changes to this subtask are being requested as a part of this amendment.

Subtask 201C – Quality Control
Due to the proposed design modifications as noted in task 205, additional efforts will be needed to perform quality control of the deliverables. An additional 20 hours of effort are estimated to complete this subtask due to the new design elements.

Subtask 201D – Phase 1 Site Meeting
No changes to this subtask are being requested as a part of this amendment.

Subtask 201E – Progress Meetings
No changes to this subtask are being requested as a part of this amendment.

Task 202 – Regulatory Support and Coordination
No changes to this task are being requested as a part of this amendment.

Task 203 – AWTF Consultant Procurement and Technical Support No changes to this task are being requested as a part of this amendment.

Task 204 – Preliminary Engineering Report – Amendment 1 No changes to this task are being requested as a part of this amendment. 38 City of Santa Paula / Dale Goodman | 4
Task 205 – Contract Documents
During the preliminary engineering phase, our design team encountered aspects of the project which required a higher level of effort than what was budgeted for. These project elements are essential to allow for optimal operation of the proposed treatment processes. The additional scope of work is as follows:
• Addition of horizontal cartridge filtration to protect downstream membranes. • Addition of degasification (via an air stripping tower) to reduce carbon dioxide. This addition resulted in necessary changes to the overall site plan, including relocation of the reaction tanks and clarifier from the east side of the building to the north side. This relocation results in a slight increase to the overall site footprint and reconfiguration of the existing building design. The portion of the building housing the reaction tanks and clarifier will be relocated and redesigned as a shade structure rather than an extension of the building for value engineering purposes. • Addition of a product water pump station to transfer product water from the new air stripping tower to the existing WRF effluent pipeline.
• Modification to the hypochlorite system and addition of an ammonia storage and injection system to provide chloramination upstream of nanofiltration to prevent biofouling. • Modification of the brine storage area to include two tanks and a brine pumping system. • Structural and site civil modifications related to the above items.

Subtask 205A – 60 Percent Submittal
Due to the proposed design modifications as noted in task 205, additional efforts will be needed under this subtask due to the increased number of plansheets, addition of new specifications, and additional design team coordination. An additional 216 hours of effort are estimated to complete this subtask due to the new design elements, as well as an additional $46,474 in subconsultant costs. This includes the efforts of a third party construction cost estimator for cost estimate verification.

Subtask 205B – Operator Workshop
No changes to this subtask are being requested as a part of this amendment.

Subtask 205C – 95% Submittal
Due to the proposed design modifications as noted in task 205, additional efforts will be needed under this subtask due to the increased number of plansheets, addition of new specifications, and additional design team coordination. An additional 104 hours of effort are estimated to complete this subtask.

Subtask 205D – Final Submittal
No changes to this subtask are being requested as a part of this amendment.

Task 206A – Grant Research
No changes to this task are being requested as a part of this amendment. 39 City of Santa Paula / Dale Goodman | 5
Task 206B – CWSRF Loan Application and Coordination
No changes to this task are being requested as a part of this amendment.

Task 207 – Bid Phase Services
No changes to this task are being requested as a part of this amendment.

Task 208 – Construction Phase Services
No changes to this task are being requested as a part of this amendment.

Task 209 – Assist with Brine Disposal Coordination
No changes to this task are being requested as a part of this amendment.

Task 210 – AWTF Contractor Prequalification
MKN will perform a new Contractor Prequalification effort (due to the time that has passed since the original prequalification in 2021). MKN will utilize the previously prepared prequalification package, updating the documents as needed to reflect the current project. This scope includes:
• Internal quality control review by a principal or senior engineer not currently involved in the project.
• Coordination with City staff for advertisement (it is assumed the City will post the prequalification document on their electronic bid website). • Response to RFIs and development of addenda (up to two are assumed). • Reviewing and documenting the information received and providing City staff with summary tables to frame discussions, final evaluations, and scoring. • Development of recommendations for list of prequalified contractors.

Task 211 – AWTF Architectural Renderings
No changes to this task are being requested as a part of this amendment.

Assumptions
MKN shall be entitled to rely reasonably upon the accuracy of data and information provided by or through the City and will use good professional judgment in reviewing and evaluating such information. If MKN identifies any error or inaccuracy in data or information provided by or through City, or determines that additional data or information is needed to perform the services, MKN shall promptly notify the client.

Fee Estimate
Amendment 3 was approved in July 2024, and the amended budget for this project totaled $1,189,289. Table 1 below summarizes the contract amount for each task as of Amendment 3, the current amendment being proposed, and the total revised contract amount. 40 City of Santa Paula / Dale Goodman | 6
Work will be invoiced on an hourly time and materials basis, with the proposed budget total not to be exceeded without written authorization from the City.

Table 1
Proposed Amendment
Task Contract Amount
per Amendment 3
Proposed
Amendment Revised Contract
201 Project Meetings & QA/QC $134,907 $6,240 $141,147
202 Regulatory Support and
Coordination $29,415 -- $29,415
203 AWTF Consultant
Procurement and Technical
Support
$12,311 -- $12,311
204 Preliminary Engineering
Report $272,323 -- $272,323
204A1 – Amendment #1 AWTF
Design Refinement Study -
Review Basis of Design
$7,785 -- $7,785
204A2 – Amendment #1 AWTF
Design Refinement Study –
Construction Phasing and Design
Cost
$6,571 -- $6,571
204A3 – Amendment #1 AWTF
Design Refinement Study –
Technical Memorandum
$13,726 -- $13,726
205 Construction Documents $670,128 $115,762 $785,890
206A Grant Research -- -- --
206B CWSRF Loan Application
and Coordination $6,559 -- $6,559
207 Bid Phase Services -- -- --
208 Construction Phase Services -- -- --
209 Assist with Brine Disposal
Coordination $28,073 -- $28,073
210 AWTF Contractor
Prequalification -- $18,476 $18,476
211 AWTF Architectural
Renderings $7,491 -- $7,491
TOTAL $1,189,289 $140,478 $1,329,767
We hope this proposal meets your expectations and look forward to continuing our work with you and the City.
41 City of Santa Paula / Dale Goodman | 7
Sincerely,
Michael K. Nunley, PE
Principal Engineer
Attachments:

Exhibit A - Detailed Budget with Manhour Breakdown
Exhibit B - MKN 2025 Rate Sheet
Exhibit C - Subconsultant Proposals:

Buehler/SSG Structural Engineers (Structural)
Saylor Consulting Group (3rd Party Cost Estimating)
42 Exhibit A
Project Director/ Operation ManagerSenior Project Engineer II Project Engineer Assistant EngineerDrafter Administrative Assistant Total Hours (MKN) Subtotal Labor (MKN) Saylor Consulting - Cost Estimating (Subconsultant) Buehler - Structural Engineering (Subconsultant) Proposed Fee Increase 201C Quality Control 20 0 0 0 0 0 20 $ 6,240 $ - $ - $ 6,240 Subtotal 20 0 0 0 0 0 20 $ 6,240 $ - $ - $ 6,240
205A 60% Submittal 16 60 32 32 68 8 216 $ 45,920 $ 31,074 $ 15,400 $ 92,394 205C 95% Submittal 16 32 16 16 20 4 104 $ 23,368 $ - $ - $ 23,368 Subtotal 32 92 48 48 88 12 320 $ 69,288 $ 31,074 $ 15,400 $ 115,762 210 Contractor Prequalification 16 20 0 46 0 0 82 $ 18,476 $ - $ - $ 18,476 Subtotal 16 20 0 46 0 0 82 $ 18,476 $ - $ - $ 18,476
TOTAL BUDGET 52 92 48 48 88 12 340 $ 75,528 $ 31,074 $ 15,400 $ 140,478 Billing Rates $/hr
Project Director/ Operation Manager 312
Senior Project Engineer II 251
Project Engineer 203
Assistant Engineer II 184
Drafter 185
Administrative Assistant 113
TASK GROUP 201 PROJECT MANAGEMENT, MEETINGS AND QA/QC
TASK GROUP 205 CONTRACT DOCUMENTS
TASK GROUP 210 AWTF CONTRACTOR PREQUALIFICATION
43 CATEGORY POSITION HOURLY RATE
Communications
and
Administrative
Administrative Assistant $113
Strategic Communications Coordinator $126
Strategic Communications Specialist $168
Designers and
Technicians
CAD Technician I $152
CAD Design Technician II $173
Senior Designer $185
Planning
Assistant Planner I $165
Assistant Planner II $184
GIS Specialist $184
Planner I $203
Planner II $218
Senior Planner $246
Engineers
Engineering Technician $123
Assistant Engineer I $165
Assistant Engineer II $184
Project Engineer I $203
Project Engineer II $218
Senior Engineer I $238
Senior Engineer II $251
Senior Engineer III $267
Principal Engineer $289
Project
Management
Project Manager $256
Senior Project Manager $267
Project Director $312
Senior Project Director $329
Construction
Management
Services
Scheduler $179
*** Construction Inspector $200
Assistant Resident Engineer $200
Resident Engineer $212
Construction Manager $231
Principal Construction Manager $272
The foregoing Billing Rate Schedule is effective through December 31, 2025 and will be adjusted each year after at a rate of 2 to 5%.

DIRECT PROJECT EXPENSES
OutsideReproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate
*** 40 hrs per week assumed; part-time rates can be provided upon request Rates also subject to prevailing wage mandatory increases during a calendar year 2025 FEE SCHEDULE
Exhibit B
44 Sacramento
Los Angeles
Phoenix
San Francisco
San Luis Obispo
Silicon Valley

ideas engineered | visions realized
811 El Capitan Way
Suite 240
San Luis Obispo, CA 93401
P 811 El Capitan Way
buehlerengineering.com
February 14, 2025
Sarah Mathews, PE
Michael K. Nunley & Associates, Inc.
121 North Fir Street, Unit G
Ventura, CA 93001
[email protected]
Subject: City of Santa Paula Advanced Water Treatment Facility Amendment 3
SSG Project No. S20100
Buehler Proposal No. 25-0249
Dear Sarah,
Thank you for requesting a proposal to provide additional structural engineering services for the subject project located at 920 Corporation Street in Santa Paula, California. The Project was started under the contract of our former business name SSG Structural Engineers, LLP. The following is the Project’s agreement history:

Executed Date
Title
General Description Total Contract
March 4, 2020
Original Proposal
Original Building Design $48,000.00 Lump Sum
September 9, 2021
Amendment 1
Right Size Building and
change of structural
system
$40,000.00 Lump Sum
May 10, 2024
Amendment 2
Support to Revise Capacity
of the Equipment in the
Building
$20,000.00 Hourly NTE
Our scope of work for Amendment 3 will consist of revising existing outdoor equipment canopy from the south face of building to the east face of building. The new canopy will be freestanding and not a direct extension of the PEMB system.

Revisions to the current egress route, operations room, and other areas may be required and coordinated with Michael K. Nunley & Associates, Inc. (MKN). The new area for the equipment cover is shown in the graphic below, the size and general layout of the equipment cover remains the same.

Exhibit C Exhibit B Exhibit D
45 ideas engineered | visions realized Page 2
Modification area of plan, move outdoor canopy to red square This proposal modifies the scope and compensation of our previous agreements but does not modify the previously agreed Terms and Conditions or BIM Services.

Our compensation for these services will be on an hourly basis at our hourly rates.

We estimate our compensation for these services will be $14,000.00. This is an estimate which we will not exceed without first notifying you that we require authorization to increase the estimate.

Our hourly rates are as follows:

Senior Principal ................................................................. $250.00 Principal ............................................................................. $225.00 Senior Professional ........................................................... $200.00 Professional ....................................................................... $170.00 Senior Technician .............................................................. $145.00 Technician ......................................................................... $125.00 46 ideas engineered | visions realized Page 3
If you have any questions, please do not hesitate to contact me, otherwise please sign, and return a copy of this proposal as your authorization to proceed with the work and your acceptance of this proposal. If you do not sign the proposal but provide verbal authorization to proceed with the work, it is our understanding that you have accepted this proposal as written.

Sincerely, Accepted:

Michael Parolini, SE Sarah Mathews, PE
For Buehler Engineering, Inc. For Michael K. Nunley & Associates, [email protected] Inc.

Date
47 505 Montgomery Street, Floor 11
San Francisco, CA 94111
TEL: 415-399-9990
FAX: 415-291-3201
www.saylorconsulting.com
February 13, 2025
Sarah Mathews, PE
MKN Associates
121 N. Fir Street, Unit G
Ventura, CA 93001
RE: Santa Paula New Advanced Water Treatment Facility
SCG Quote #25-028rev1
Dear Ms. Matthews:

We are pleased to submit our proposal for consulting services for the above-referenced project as follows:

1. Project Description:

The project is the construction of a new advanced water treatment facility to be constructed adjacent to the City’s existing wastewater plant. The facility’s intent is to treat a 500 gpm side-stream of the City’s effluent to remove chlorides, then blend it back into the main plant effluent to bring the City’s effluent concentrations within regulatory limits. The plant is sized to allow for future expansion up to 1000 gpm. This facility will be constructed within a depressed greenfield which will be brought to grade via onsite borrowed fill. The facility will notably consist of an ~11,000 square foot building to house the treatment equipment, a shaded chemical storage area, brine storage, and lift station to bring in gravity effluent flows from the main treatment plant. This will be a nanofiltration and reverse osmosis treatment facility, with a very high recovery rate (95%).

The current engineer’s opinion of probable construction cost stood at $15,886,000, or $18,270,000 including contingency.

2. Task Description:

Saylor Consulting Group will provide a AACE Class 2 estimate verification as a third party estimator based on the developed 60% design package, with an optional estimate update at the 95% design level.

Saylor’s fee assumes that the 60% design package will include approximately 150 drawings. We assume no reconciliation of Estimates are required.

Our quotation assumes that there will be a request for vendor quotations, P&ID’s, and schedule requests, with a potential kick-off meeting. 48

Page 2 of 4 ends

02/13/2025
Santa Paula AWTF
Quote #25-028rev1
505 Montgomery Street, Floor 11
San Francisco, CA 94111
TEL: 415-399-9990
FAX: 415-291-3201
www.saylorconsulting.com

3. Fee Proposal:

3.1 Task 1 – Estimate Prep/Document Controls/Miscellaneous Principal Estimator: 2hrs @ $245.00/hr ..............................................$490.00 Senior A/S/C Estimator: 2hrs @ $197.00/hr .......................................$394.00 Senior MEP Estimator: 3hrs @ $214.00/hr.........................................$642.00 Senior Electrical/Instrumentation Estimator: 3hrs @ $214.00/hr........$642.00 Estimates Coordinator: 10hrs @ $102.00/hr....................................$1,020.00 SUBTOTAL 2.1: .............................................................................$2,168.00

3.2 Task 2 – 60% Design Class 2 Estimate
Senior A/S/C Estimator: 25hrs @ $197.00/hr ..................................$4,925.00 Senior MEP Estimator: 48hrs @ $214.00/hr..................................$10,272.00 Senior Electrical/Instrumentation Estimator: 48hrs @ $214.00/hr.$10,272.00 Estimates Coordinator: 6hrs @ $102.00/hr .........................................$612.00 SUBTOTAL 2.2: ...........................................................................$26,081.00 BASE SCOPE TOTAL COSTS:......................................................$28,249.00 * Depending on the level of detail present in the 60% design package, the update at the 95% level may be a refresh with minimal level of effort or a more substantial effort with more detail. If it is more of a minor update, we can adjust the fees upon examination of 95% drawings.

4. Supplemental Consulting: All work not specifically covered by the fixed fees above shall be billed on a time and materials basis in accordance with SCG’s current schedule of fees and the terms of this agreement. Additional work includes any work not included in this agreement which may be requested by agencies and/or owners, such as preparation for meetings or attendance of meetings, additional estimates not in scope, reconciliation of SCG’s estimate(s) with other estimate(s) not defined in scope, printing fees, associated travel requirements, value engineering services and services related to litigation. Requests for such meetings, studies and additional estimates not in scope must be authorized in writing.

BUDGET ................................................................................Time and Materials 49

Page 3 of 4 ends

02/13/2025
Santa Paula AWTF
Quote #25-028rev1
505 Montgomery Street, Floor 11
San Francisco, CA 94111
TEL: 415-399-9990
FAX: 415-291-3201
www.saylorconsulting.com
Should the scope or budget vary significantly from that stated, SCG reserves the right to adjust its proposal accordingly.

This quotation is subject to review of all documents prior to start of work. All documents must be in-house prior to start of work. If additional documentation is received after substantial completion of our estimate, incorporation of revised drawings will be billed on a Time & Materials basis. All estimates require a minimum of two weeks from notice to proceed to completion of estimate.

Saylor Consulting Group shall perform all of its work in accordance with accepted estimating standards and practices.

Please sign and date this agreement to indicate your acceptance of this proposal and return it to this office. Terms and conditions appearing on the third page of this letter are a part of this agreement. This quotation is valid for a period of 60 days.

If you have any questions or wish further information, please call me.

Cordially yours,
Natalie Saylor

SAYLOR CONSULTING GROUP
Accepted for: MKN Associates
By: _________________________________________________
Date: _________________________________________________ 50 CONTRACT CONDITIONS
The following Contract Conditions are hereby made a part of the preceding proposal.

SCOPE OF THE AGREEMENT
Please refer to the attached proposal letter for Scope Definition.

CONTRACT CONDITIONS
The terms and conditions of this proposal constitute the entire agreement between the parties. Any terms, provisions or conditions in the client's purchase orders, correspondence, or other forms which are inconsistent with the terms, provisions or conditions of SCG's documents are void, unenforceable, and not a part of the agreement. Retainer funds not exhausted are returned upon completion of services.

LIMITATIONS ON LIABILITY
SCG makes no warranties, express or implied, that opinions, services, estimates, and schedules rendered by its employees or officers will serve the function required, as it does not have control of the end product.

Services performed by SCG under this agreement shall not constitute it an architect, engineer, construction contractor or building inspector, nor impose upon it any obligation to assume, render or perform on behalf of the owner, architect, or engineer any responsibilities/duties performed by any of the above professionals.

The estimate(s) performed by SCG represent SCG’s best judgment as an estimating professional familiar with the construction industry. It is recognized, however, that neither SCG nor the Architect has control over the cost of labor, materials or equipment, over the Contractor’s methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, SCG cannot and does not warrant or represent that bids or negotiated prices for the Project will not vary from the Owner’s budget for the Project or from any estimate of the Cost of the Work or evaluation prepared or agreed to by SCG.

INDEMNIFICATION
Client agrees to save and hold harmless SCG in a lawsuit or other preceding relating to SCG services and obligations under this contract.

TIME OF PERFORMANCE
SCG shall not be held liable for any delay or failure to perform the work described in the agreement if such delay or failure is caused directly or indirectly by fire, flood, explosion, other casualty, strike, labor disturbance, state of war, insurrection, riot, government regulations, either existent or future restrictions, appropriations or any other cause beyond the control of SCG. In the event the Client requests termination of the work prior to the completion of a report, the office of SCG reserves the right to complete such analysis and records as are necessary to the project file in order and, where considered by the office of SCG necessary to protect professional reputation to complete a report on the work performed to date. A termination charge to cover thereof in an amount not to exceed 30 percent of all charges incurred up to the date of work stoppage may be made at the discretion of the office of SCG.
51 To: Honorable Mayor and Members of the City Council
From: Greg Barnes, Parks and Recreation Director
Subject: ROBERT WILLIAM COMPANY, LLC AMENDMENT NO. 4
Date: April 16, 2025
Agenda Item: 10.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff Recommends that City Council:

1. Authorize the City Manager to execute Amendment No. 4 to a Professional Services Agreement with Robert William Company, LLC for Project Management Services.

BACKGROUND:

In late 2019, Parks and Recreation Department staff identified the need for assistance related to project management for various large maintenance and construction projects. In April of 2020 staff solicited Requests for Proposals (RFPs) from qualified project management firms.

After reviewing the submitted proposals, staff selected two firms: Robert William Company, LLC (RWC) and Gannett Fleming. Both were awarded contracts for future project management services on an as needed basis.

Gannett Fleming's agreement has since expired, making RWC the Parks & Recreation Department's sole provider for Project Management Services (as it relates to large maintenance and construction projects).

RWC is currently providing project management services for the following projects:

Police Remodel Phase I & Phase II
City Hall Security Fencing
Union Oil Building Deferred Maintenance Projects
Teague Park Restroom Installation
Community Center Storage Facility
Boys & Girls Club / Recreation Park Drainage Improvements Boys & Girls Club Kitchen Remodel
Youth Center Feasibility Study
Projects that have been completed over the past few years include:

Boys & Girls Club Roof Replacement
Mill Park Building Repairs
52 Boys & Girls Club Restroom Remodel
Emergency Generator Installation (Police Department & Community Center) ANALYSIS:

RWC has proven to be a valuable asset to the Parks & Recreation Department. They are currently providing project management services for some large projects that the department does not have the capacity, expertise, or resources to manage in-house.

Amendment No. 4 extends their compensation to an up to amount of $175,000 per fiscal year.

STRATEGIC PLAN:

This item does help address strategic goal E. 5 - Public Safety and Emergency Preparedness, SPPD Facility Upgrades.

RWC is currently managing Phase I of the Police Station Remodel Project.

FISCAL IMPACTS:

Funding for Robert William Company, LLC is on a per project basis and is included in each project's approved budget. While the contract amendment is up to $175,000 per fiscal year, the work is authorized by task orders that will be reviewed for sufficient funding.

OPTIONS:

In addition to staff's recommendations, the City Council has the following options:

1. Do not approve Amendment No. 4 and solicit new proposals for project management firms.

If City Council does not approve the amendment this evening, all projects currently being managed by RWC will need to be paused until the new fiscal year; their current up to amount is close to being exhausted.

2. Provide alternate direction.

ATTACHMENTS:

EXHIBIT A - RWC Agreement and Amendments.pdf
EXHIBIT_B_-_RWC_Amendment_No._4-c1.docx
53 EXHIBIT A

ROBERT WILLIAM COMPANY, LLC
AGREEMENT AND AMENDMENTS NO. 1,
NO. 2 & NO. 3
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
70 1
65283.00001\32863188.1
AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES

AGREEMENT BY AND BETWEEN THE CITY OF SANTA PAULA AND
ROBERT WILLIAM COMPANY, LLC.

This Amendment No. 3 is entered into as of the 17th day of April, 2024, by and between the CITY OF SANTA PAULA, a California municipal corporation (hereinafter “City”), and ROBERT WILLIAM COMPANY, LLC. (hereinafter, “Consultant”).

SECTION 1: Recitals. This Amendment No. 3 is made with reference to the following facts and objectives:
a. On or about July 8, 2020, the City and Consultant entered into a Professional Services Agreement (“Agreement”).
b. The Agreement, starting from July 8, 2020 and ending June 30, 2024 (“Term”), authorizes the City to utilize Consultant for Project Management Services. c. City and the Consultant now mutually desire by this Amendment No. 3 to extend the term to June 30, 2027.

SECTION 2: Amendment. In consideration of the foregoing and pursuant to Section 8 of the Agreement, the Agreement is amended to read as follows:

Section 1., entitled “TERM OF AGREEMENT” is amended to read as follows:
“The term of this agreement shall commence upon execution by both parties and shall expire on June 30, 2027, unless earlier termination occurs under Section 12 of this agreement, or extended in writing in advance by both parties”.

SECTION 3: Counterparts. This Amendment No. 3 may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

SECTION 4: Limited Amendment. Except as modified by this Amendment No. 3, all other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between this Amendment No. 3 and the Agreement, the provisions of this Amendment No. 3 shall control.
[Signatures on next page]
File No. 1015-2024
DocuSign Envelope ID: D7244F3C-7677-4253-BDDD-BB462E0BAA0B 71 2
65283.00001\32863188.1
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF SANTA PAULA ROBERT WILLIAM COMPANY, LLC.

Dan Singer Robert William Lindsay
City Manager
ATTEST:

Julie Latshaw
City Clerk
APPROVED AS TO FORM:

Seth Merewitz
Acting City Attorney
DocuSign Envelope ID: D7244F3C-7677-4253-BDDD-BB462E0BAA0B 72 EXHIBIT B

ROBERT WILLIAM COMPANY,
LLC AMENDMENT NO. 4
73 AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES

AGREEMENT BY AND BETWEEN THE CITY OF SANTA PAULA AND
ROBERT WILLIAM COMPANY, LLC.

This Amendment No. 4 is entered into as of the 16th day of April, 2025, by and between the CITY OF SANTA PAULA, a California municipal corporation (hereinafter “City”), and ROBERT WILLIAM COMPANY, LLC. (hereinafter, “Consultant”).

SECTION 1: Recitals. This Amendment No. 3 is made with reference to the following facts and objectives:
a. On or about July 8, 2020, the City and Consultant entered into a Professional Services Agreement, later amended by Amendment No. 1 through Amendment No. 3 (“Agreement”).
b. The Agreement, starting from July 8, 2020 and ending June 30, 2027 (“Term”), authorizes the City to utilize Consultant for Project Management Services. c. City and the Consultant now mutually desire by this Amendment No. 4 to increase the total contract consideration amount.

SECTION 2: Amendment. In consideration of the foregoing and pursuant to Section 8 of the Agreement, the Agreement is amended to read as follows:

Section 1.C., entitled “CONSIDERATION AND COMPENSATION” is amended to read as follows:
“As additional consideration, CITY agrees to pay CONSULTANT an amount not to exceed One Hundred Seventy-Five Thousand dollars ($175,000) per fiscal year starting July 1, 2024, billed at the hourly rates set forth in Exhibit B, unless otherwise specified by written amendment to this Agreement”.

SECTION 3: Counterparts. This Amendment No. 4 maybe executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

SECTION 4: Limited Amendment. Except as modified by this Amendment No. 4, all other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between this Amendment No. 4 and the Agreement, the provisions of this Amendment No. 4 shall control.
[Signatures on next page]
1 65283.00001\32863188.1 74
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF SANTA PAULA ROBERT WILLIAM COMPANY, LLC.

Dan Singer Robert William Lindsay
City Manager
ATTEST:

Julie Latshaw
City Clerk
APPROVED AS TO FORM:

Monica Castillo
City Attorney
65283.00001\32863188.1
2 75
To: Honorable Mayor and Members of the City Council
From: Monica Castillo, City Attorney
Subject: RESOLUTION NO. 7562 APPROVING SUMMARY VACATION OF A

MULTIPURPOSE TRAIL EASEMENT AT THE SOUTHWESTERLY EDGE

OF HARVEST AT LIMONEIRA
Date: April 16, 2025
Agenda Item: 10.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution No. 7562 approving summary vacation of a multipurpose trail easement located at the southwesterly edge of Harvest at Limoneira on Lot 1 and Parcel G1 of Tract 5854.

2. Approve quitclaim deeds granting a portion of Parcel G1 of Tract 5854 to Lewis Limoneira Community Builders LLC and granting a portion of Lot 1 of Tract 5854 to LLCB II LLC.

3. Authorize the City Manager or designee to execute related documents.

BACKGROUND:

The City is the owner of an approximately 0.39-acre (20 ft. x 857 ft.) multipurpose trail easement located at the southwesterly edge of the planned community development known as “Harvest at Limoneira”. The easement traverses two parcels (Parcel G1 and Lot 1 of Tract 5854) as shown in Exhibits A - D to Attachment A (hereafter, the “Property”). Lewis Limoneira Community Builders LLC (LLCB) owns Parcel G1 and LLCB II, LLC owns Lot 1. Attachment B is a depiction of the easement.

The Property was dedicated to the City, and City accepted the Property, on December 20, 2017 with the recordation of Tract Map No. 5854. The Property has not been used for its dedicated purpose as a multipurpose trail easement since the date of acceptance.

Lewis Limoneira Community Builders LLC (LLCB) and LLCB II have requested the Property be vacated by the City and quitclaimed to them for use on their respective development projects. LLCB II has applied for approval of a 300-unit apartment complex located at Tract 5854 Lots 1, 2, 3, and Parcel A of East Area 1 comprised of 150 duplexes and 6 common areas. LLCB II intends to add the vacated easement on Lot 1 to their site plan in order to provide additional space for duplex unit plots and infrastructure. No additional units would be added to the duplex site plan as a result of the additional area. 76 LLCB, the master developer of Harvest, intends to use the vacated easement on Parcel G1 to provide additional space for a future Santa Paula Creek Parallel Park, which will be setback 100 feet from Santa Paula Creek. Should the Property be vacated, it will also provide for additional Ventura County Watershed Protection District maintenance access to the future Santa Paula Creek Bridge.

On March 25, 2025, in accordance with Government Code Section 65402, the Planning Commission adopted Resolution No. 3868 finding the proposed summary vacation is in conformity with the General Plan. The requested vacation and quitclaim deeds (Attachments C & D) to convey the vacated easement property to LLCB and LLCB II are now before Council for its review and approval.

ANALYSIS:

The Property was dedicated as a multipurpose trail easement, which is a "public service easement" within the meaning of California's Street Vacation Law codified at Streets & Highways Code Sections 8300 - 8363. However, with the alignment of the future bridge and potential future trail extension east and west of the bridge, the trail easement holds no value to the City and the City Engineer and our bicycle trail consultants, MNS, concur that this property is no longer needed by the City.

Under Section 8333 of the Streets and Highways Code, the City Council may summarily vacate a public service easement in any of the following cases:
(a) The easement has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation. (b) The date of dedication or acquisition is less than five years, and more than one year, immediately preceding the proposed vacation, and the easement was not used continuously since that date.
(c) The easement has been superseded by relocation, or determined to be excess by the easement holder, and there are no other public facilities located within the easement.

Under Section 8334.5 of the Streets and Highways Code, "a public service easement may not be summarily vacated if there are in-place public utility facilities that are in use and would be affected by the vacation."
The required findings can be made, and it is therefore recommended that Council adopt Resolution 7562 approving the proposed summary vacation. First, the easement has not and will not be used as a multipurpose trail easement during the five consecutive years immediately preceding the proposed vacation. Alternatively, the easement's date of dedication, December 20, 2017, is less than five years and more than one year immediately preceding the proposed vacation, and the easement has not and will not have been used continuously since December 20, 2017.

Additionally, there are no in-place public utility facilities that are in use and would be affected by the vacation. While there is an existing oil pipeline on Lot 1 granted to Union Oil Company of California, the applicant's proposed use of the Property will not interfere with its operations.

LLCB has also been in communication with the utility about development activity at the site to 77 avoid negative affects on the pipeline.

ENVIRONMENTAL REVIEW:

Pursuant to Section §15061(b)(3) of the CEQA Guidelines, vacation of this easement and quitclaiming the Property is not a project within the meaning of the California Environmental Quality Act because the action has no potential to cause a significant effect on the environment.

STRATEGIC PLAN:

Though this item does not promote a specific objective in the City's Two-Year Strategic Plan, it furthers the following general goal: "Create an environment within the City in which our residents feel safe and which promotes the City as a location of choice for living, working, visiting and recreating."
FISCAL IMPACTS:

There are no direct fiscal impacts associated with this item. In exchange for quitclaiming the multipurpose trail easement at no charge to LLCB and LLCB II, LLCB will fund the City's purchase of land adjacent to the western entrance of the future Santa Paula Creek Bridge for City use. The City's particular use of this land is not yet determined, but will provide future access to County Watershed for their maintenance road. Staff will return at a later time to recognize contributed capital of land at the time of purchase.

OPTIONS:

The following alternatives to Staff’s recommendation are available to the City Council:

1. Decline to approve summary vacation of the multipurpose trail easement because a required finding cannot be made; and/or

2. Continue the meeting in order to obtain further information; and/or

3. Take other action as desirable.

ATTACHMENTS:

A - Reso re Summary Vacation of Trail Easement
B - Trail Easements Google Map
C - Quitclaim Deed - Portion of Lot 1 Trail Easement to LLCB II D - Quitclaim Deed - Portion of Parcel G1 Trail Easement to LLCB 78 65283.00005\43424345.3
-1-

ATTACHMENT A
CITY COUNCIL RESOLUTION NO. 7562
79 65283.00005\43424345.3
-2-
RESOLUTION NO. 7562

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

PAULA, APPROVING SUMMARY VACATION OF A MULTIPURPOSE

TRAIL EASEMENT LOCATED AT THE SOUTHWESTERLY EDGE OF
HARVEST AT LIMONEIRA ON LOT 1 AND PARCEL G1 OF TRACT
5854
The City Council of the City of Santa Paula does resolve as follows:

SECTION 1: The City Council finds and declares that:

A. The City owns a multipurpose trail easement located at the southwesterly edge of the planned community development known as “Harvest at Limoneira” (“Harvest”), a part of the East Area 1 Specific Plan. The easement traverses two parcels as more particularly described in Exhibits “A” – “D”, attached hereto and incorporated herein by reference (“Property”).

B. Limoneira Lewis Community Builders, LLC (“LLCB”), the master developer of Harvest, dedicated the Property to the City, and City accepted the Property, on December 20, 2017 with the recordation of Tract Map No. 5854.

C. LLCB and LLCB II, LLC (“LLCB II”) own land adjacent to the Property, with LLCB owning Lot 1 of Tract 5854 (“Lot 1”) and LLCB II owning Parcel G1 of Tract 5854 (“Parcel G1”).

D. LLCB II has applied for approval of a 300-unit apartment complex located at Tract 5854 Lots 1, 2, 3, and Parcel A of East Area 1 comprised of 150 duplexes and 6 common areas (“Project”).

E. LLCB II requests summary vacation of the Lot 1 portion of the easement to be used as additional space in the Project site plan for plotting duplex units and infrastructure; no additional units are proposed to be added.

F. LLCB requests summary vacation of the Parcel G1 portion of the easement to be used as additional space for the future Santa Paula Creek Parallel Park and to provide the Ventura County Watershed District with maintenance access to the future Santa Paula Creek Bridge.

G. The proposed vacation is made pursuant to Section 8330 et seq. of the California Streets and Highways Code which authorizes the City Council to summarily vacate a public service easement if the easement has not been used for the purpose for which it was dedicated or acquired for five consecutive years immediately preceding the proposed vacation or the date of dedication or acquisition is less than five years, and 80 65283.00005\43424345.3
-3-
more than one year, immediately preceding the proposed vacation, and the easement was not used continuously since that date.

H. In accordance with Government Code Section 65402, on March 25, 2025, the Planning Commission adopted Resolution No. 3868 finding the proposed summary vacation is in conformity with the General Plan.

I. On April 16, 2025, the City Council held a regularly scheduled meeting where all interested persons had an opportunity to appear and to present testimony and evidence regarding the proposed summary vacation.

NOW, THEREFORE, BE IT RESOLVED determined and ordered by the City Council of the City of Santa Paula:

SECTION 2. Recitals. The findings and determinations reflected above are true and correct and are incorporated by this reference herein as the cause and foundation for the action taken by and through this Resolution.

SECTION 3. Approval; Vacation Findings. The City Council, under the authority vested in it by the California Streets and Highways Code, Division 9. - Change of Grade and Vacation, Part 3. - Public Streets, Highways, and Service Easements Vacation Law (Sections 8300 et seq.), Chapter 4. - Summary Vacation, hereby approves the summary vacation of the Property, as more particularly described and depicted, in the attached Exhibits “A” – “D”. This approval is based on the findings that the multipurpose trail easement Property has not been used for the purpose for which it was dedicated or acquired for five consecutive years preceding the adoption of this Resolution and there are no in-place public utility facilities that are in use and would be affected by the vacation.

SECTION 4. CEQA. Summary vacation of the Property is exempt from the California Environmental Quality Act pursuant to Title 14 California Code of Regulations Section 15305 as a minor alteration in land. Vacation of the Property is also not a project within the meaning of the California Environmental Quality Act because the project has no potential to cause a significant effect on the environment under Section §15061 (b) (3) of the CEQA Guidelines.

SECTION 5. Certification, Recordation and Retention. The City Clerk shall cause a certified copy of this Resolution of vacation, attested by the City Clerk under seal, to be recorded without acknowledgment, certificate of acknowledgment, or further proof in the Office of the Ventura County Recorder. Pursuant to Streets and Highways Code Section 8336, no fee shall be charged for such recordation.

SECTION 6. Notice. The City Engineer and/or City Clerk are authorized and directed to provide written notice of the adoption of this Resolution to any qualifying governmental entity, public utility, or other entity who has submitted a valid request for notice of vacation proceedings pursuant to Streets and Highways Code Section 8346. 81 65283.00005\43424345.3
-4-
SECTION 7. Effective Date. This Resolution shall become effective upon its adoption.

Upon the recordation required hereby, the vacation is complete, and the public service easement vacated no longer constitutes a public service easement.

PASSED, APPROVED AND ADOPTED by the Santa Paula City Council this 16h day of April, 2025.
________________________________
Pedro Chavez
Mayor
ATTEST:

Julie Latshaw
City Clerk
APPROVED AS TO FORM:

Monica Castillo
City Attorney
82 4
Exhibit A
Legal Description
(Portion of Parcel G1)
Being the westerly and southerly 20.00 feet of Parcel G1, Tract No. 5854, in the City of Santa Paula, County of Ventura, State of California recorded on December 20, 2017 in Book 165 Page 83 of Miscellaneous Records (Maps), in the Office of the County Recorder of said County.

The above described Parcel of land is delineated on the attached Exhibit B. 83 5
Exhibit B
Depiction
(Portion of Parcel G1)
84 6
Exhibit C
Legal Description
(Portion of Lot 1)
Being the southerly 20.00 feet of Lot 1, Tract No. 5854, in the City of Santa Paula, County of Ventura, State of California recorded on December 20, 2017 in Book 165 Page 83 of Miscellaneous Records (Maps), in the Office of the County Recorder of said County.

The above described parcel of land is delineated on the attached Exhibit D. 85 7
Exhibit D
Depiction
(Portion of Lot 1)
86 65283.00302\42712843.1

ATTACHMENT B
87 RECORDING REQUESTED BY AND
WHEN RECORDED MAILED TO:

City Clerk
City of Santa Paula
970 Ventura Street
Santa Paula, CA 93060
Mail tax statement to: N/A
___________________________________________________________________________________ Space Above This Line for Recorder’s Use Only
R&T: NO APPARENT VALUE
No fee per Govt. Code § 27383
_____________________________________________________________________________________

QUITCLAIM DEED
THE CITY OF SANTA PAULA, a California municipal corporation, herein called “Grantor,” does hereby REMISE, RELEASE and QUITCLAIM to LLCB, II, a Delaware limited liability company, herein called “Grantee,” that certain multipurpose trail easement, and those appurtenances and uses commonly associated therewith, though, in, on, over, above, under and across that certain portion of real property located in the City of Santa Paula, County of Ventura, State of California, more particularly described as follows:

See legal description described in Exhibit “A” and depicted on Exhibit “B” attached hereto and made a part hereof
which Grantor acquired by way of dedication to and acceptance by Grantor as stated in Tract Map No. 5854, recorded as Document Number 20171220-00164292-0, on December 28, 2017 in the Official Records of the County of Ventura, California. This Quitclaim Deed and the provisions contained herein shall be binding upon and inure to the benefit of Grantor, Grantee, and their respective heirs, administrators, personal representatives, executors, devisees, successors and assigns.

IN WITNESS WHEREOF, this instrument has been executed on this____ day of _____________, 2025.

THE CITY OF SANTA PAULA,
a California municipal corporation
By:

Title: Dan Singer, City Manager
88 89
90 91
65283.00302\43678129.1

RECORDING REQUESTED BY AND
WHEN RECORDED MAILED TO:

QUITCLAIM DEED
THE CITY OF SANTA PAULA, a California municipal corporation, herein called “Grantor,” does hereby REMISE, RELEASE and QUITCLAIM to LIMONEIRA LEWIS COMMUNITY BUILDERS, LLC, a Delaware limited liability company, herein called “Grantee,” that certain multipurpose trail easement, and those appurtenances and uses commonly associated therewith, though, in, on, over, above, under and across that certain portion of real property located in the City of Santa Paula, County of Ventura, State of California, more particularly described as follows:

IN WITNESS WHEREOF, this instrument has been executed on this____ day of _____________, 2025.

THE CITY OF SANTA PAULA,
a California municipal corporation
By:

Title: Dan Singer, City Manager
92 65283.00302
\43678129.1
93 94
95 To: Honorable Mayor and Members of the City Council
From: Julie Latshaw, City Clerk
Subject: APPOINTMENT TO COMMISSIONS AND COMMITTEES
Date: April 16, 2025
Agenda Item: 11.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff Recommends that the City Council:

Appoint applicants to various Commissions and Committees.

Presented by: Julie Latshaw, City Clerk
BACKGROUND:

The City Clerk's office published the Vacancy Notices for all open positions on Commissions, Committees and Boards, in the Santa Paula Times and on the City website and social media during the months of March and April.

The City Council held applicant interviews on April 14, 2025 to fill the following:

Parks & Recreation Commission to fill one vacancy for a three-year term . Applicant:

Eric Butler and Maria Lara Cordova are new applicants. Also, applicant Kassidy Straetz is a returning Youth and not scheduled for an interview. Staff recommends Council consider appointments. If one applicant for Parks & Recreation Commission, and one applicant for the Youth position are appointed, the City Clerk will continue to advertise to fill one additional Youth opening.

Mobile Home Rent Review to fill two vacancies for two-year terms. Applicant: Eric Butler and Olav Hassel. No other applications were received. Staff recommends Council consider appointment. If the applicant is appointed, this committee will continue to have one vacancy, though either of the expired members could continue to fill this position until another is appointed.

Measure R Oversite Committee to fill three vacancies for two-year terms, and two vacancies for four-year terms. Applicants: Eric Butler, Zandra Tadeo, Cytlalli Salgado, Brittany Botts-Volaski, Connie Tushla, John Colborn, Marisue Eastlake, Cheryl Monzon, Francisco Solis Estrada, Mary Deines, Christina Eilar, Graciano Magana, Amalia Ochoa, Eduardo Romero, Jose Lopez, Lina Partida, Victor Partida and James Tovias. Staff recommends Council consider appointments. If five applicants are appointed, this committee will be filled.
96 ANALYSIS:

At this time the Council may choose to make appointments to fill Commission or Committee vacancies.

STRATEGIC PLAN:

Appointments to the Commissions, Committees and Boards described in this report, will support the following City Council Strategic Goal:

F: Community Vitality
Goal: Provide the residents of Santa Paula with sustainable resources and programs to make this a great place to live and grow.

FISCAL IMPACTS:

There are no associated fiscal impacts from this item.

OPTIONS:

City Council may also decline to appoint one or more applicants and direct staff to publish openings again for additional applicants. Any additional applicants could be interviewed in April/May 2025.

ATTACHMENTS:
97 To: Honorable Mayor and Members of the City Council
From: Donald Aguilar, Police Chief
Subject: REVIEW THE 2024 MILITARY EQUIPMENT ANNUAL REPORT AND RENEW ORDINANCE 1315, APPROVING THE MILITARY EQUIPMENT

FUNDING, ACQUISITION AND USE POLICY FOR SANTA PAULA
Date: April 16, 2025
Agenda Item: 11.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

It is recommended the City Council:

1. Review the Police Department's Annual Military Equipment Report and approve the Military Equipment Funding, Acquisition and Use Policy as required by Government Code 7072 (AB 481), and

2. Renew Ordinance 1315.

Presented by: Police Chief Don Aguilar
BACKGROUND:

On September 30, 2021, California Governor Gavin Newsom approved AB 481, requiring a law enforcement agency's applicable governing body, the City Council, to adopt a Military Equipment Use Policy and implement it by ordinance. On April 20, 2022 the City Council adopted Ordinance No. 1315 (Exhibit A), adopting a military equipment use policy for the Police Department pursuant to AB 481.

AB 481 requires the adoption of the Policy before the law enforcement agency can take action to request military equipment as defined by the statute; seek funds (such as grants or in-kind donations) for acquiring military equipment; actually acquire military equipment, either permanently or temporarily by owning, borrowing, or leasing; collaborate with other law enforcement agencies to deploy or use military equipment in the agency's territorial jurisdiction; use new or existing military equipment in a manner not previously subject to AB 481's scope; solicit or respond to a proposal for, or enter into an agreement with, any person or entity to seek funds for, apply for, acquire, use or collaborate in using military equipment; or to acquire military equipment through any other means not specifically detailed in the statute.

ANALYSIS:

On September 30, 2021 Governor Newsom signed a series of policing reform legislation items into law. These laws are aimed at increasing police transparency, and AB 481 in particular 98 requires law enforcement agencies to adopt a military equipment use policy by legislative body ordinance prior to taking certain actions relating to the funding, acquisition, or use of military equipment as defined by the law. Santa Paula Police Department Policy No. 705, governing "Military Equipment" attached hereto as Exhibit B (the "Policy") was adopted by Ordinance No. 1315 on April 20, 2022.

Under AB 481, the Police Department must submit an annual military equipment report (see Exhibit C, the "Annual Inventory Report") for each type of military equipment used within one year of approval, and annually thereafter. The report must include the following:

1. A summary of how the military equipment was used and the purpose of its use.

2. A summary of any complaints or concerns received concerning the military equipment.

3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.

4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.

5. The quantity possessed for each type of military equipment.

6. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

Equipment is organized by 15 categories established by AB 481 described below:

Category 1: Unmanned, remotely piloted, powered aerial or ground vehicles Category 2: Mine-resistant ambush-protected vehicles or armored personnel carriers Category 3: High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached
Category 4: Tracked armored vehicles that provide ballistic protection to their occupants Category 5: Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety unit Category 6: Weaponized aircraft, vessels, or vehicles of any kind Category Category 7: Battering rams, slugs, and breaching apparatuses that are explosive in nature
Category 8: Firearms and ammunition of .50 caliber or greater, excluding standard-issue 2 shotguns and standard-issue shotgun ammunition
Category 9: Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code 30510 and Penal Code 30515, with the exception of standard-issue handguns Category 10: Any firearm or firearm accessory that is designed to launch Category 11: Noise-flash diversionary devices and explosive breaching tools Category 12: Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray
Category 13: TASER Shockwave, microwave weapons, water cannons, and long-range acoustic devices
Category 14: Kinetic energy weapons and munitions
Category 15: Any other equipment as determined by a governing body or a state agency to require additional oversight
99 The Santa Paula Police Department is in current possession of items in Categories 2, 5, 7,9, 10, 11, and 12 (See Exhibit C).

Based on the Annual Inventory Report, the City Council is required to review the Policy (which, here, incorporates the Annual Inventory Report) at least annually and vote on whether to renew the ordinance at a regular meeting. In accordance with the Government Code section 7071(c), the ordinance and Policy have been agendized as an open session item at a regular meeting and public comment must be taken.

In deciding whether to renew the ordinance, the City Council shall determine whether each type of military equipment identified in the Annual Inventory Report has complied with these standards set forth in Government Code section 7071(d)(1):
(A) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B) The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
(C) If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (D) Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

If the City Council cannot make such a determination, it shall either disapprove renewal of the authorization for that type of equipment or require modifications to the Policy in a manner to resolve the lack of compliance.

The Police Department has determined that the standards for renewal have been met and recommends Council concurrence with its determination. Staff will discuss satisfaction of those standards in more detail at the time the ordinance and Policy are considered for renewal.

STRATEGIC PLAN:

Not applicable.

FISCAL IMPACTS:

These unfunded mandates will continue to place new obligations on staff and add costs for publication of the annual report and workshop, but no other direct fiscal impacts are associated with this action. The current budget for the Police Department has sufficient funding to cover any additional expenses that may arise.

OPTIONS:

The following alternative options are available to the City Council:
100

1. Do not approve the Military Equipment Use Policy (Exhibits B & C) and do not renew Ordinance 1315 (Exhibit A). Disapproval would pause Police Department use of military equipment.

2. Approve the Military Equipment Use Policy and renew Ordinance 1315 contingent on modifications to the policy required for AB 481 compliance.

3. Provide staff with further direction.

ATTACHMENTS:

Ex. A - AB_481_Ordinance 1315
Ex. B - Military Equipment Policy
Ex. C - AB 481 2024 Military Equipment & Inventory Report 101
ORDINANCE NO. 1315

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF SANTA PAULA, CALIFORNIA ADOPTING A MILITARY EQUIPMENT USE POLICY PURSUANT TO AB 481
The City Council of the City of Santa Paula does ordain as follows:

SECTION 1. The City Council finds and declares that:

A. On September 30, 2021 Governor Newsom signed a series of policing reform legislation items into law. These laws are aimed at increasing police transparency, and AB 481 in particular requires law enforcement agencies to adopt a military equipment use policy prior to taking certain actions relating to the funding, acquisition, or use of military equipment as defined by the law. Santa Paula Police Department Policy No. 705, governing “Military Equipment,” is attached hereto as Exhibit A (the “Policy”). The Policy must be adopted by ordinance at a regular meeting of the governing body for that agency (i.e., the City Council).

B. AB 481 requires adoption of the Policy before the law enforcement agency can take action to request military equipment as defined by the statute; seek funds (such as grants or in-kind donations) for acquiring military equipment; actually acquire military equipment, either permanently or temporarily by owning, borrowing, or leasing; collaborate with other law enforcement agencies to deploy or use military equipment in the agency’s territorial jurisdiction; use new or existing military equipment in a manner not previously subject to AB 481’s scope; solicit or respond to a proposal for, or enter into an agreement with, any person or entity to seek funds for, apply for, acquire, use, or collaborate in using military equipment; or to acquire military equipment through any other means not specifically detailed in the statute.

C. To continue to use military equipment acquired prior to January 1, 2022, the law enforcement agency must commence the process of adopting the Policy no later than May 1, 2022.

D. In accordance with AB 481, the proposed Policy will be made available on the Santa Paula Police Department’s website at least 30 days prior to the public hearing by the City Council to adopt the Policy. Once adopted, the Policy will be made publicly available on the Police Department’s website for as long as the covered military equipment is available for use.

E. In accordance with AB 481, the Policy is being agendized as an open session item at a regular meeting of the City Council, and public comment on the item will be allowed in accordance with the Brown Act.

F. This Ordinance shall be reviewed by the City Council at least annually, and based on an annual military equipment report that must be submitted to the City Council pursuant to AB 481, the City Council shall determine whether each type of military equipment identified in the report has complied with the standards for continued 102
approval. If the City Council cannot make such a determination, it shall either disapprove a renewal of the authorization for that type of equipment, or require modifications to the Policy in a manner to resolve the lack of compliance.

SECTION 2. Findings. Pursuant to Government Code § 7071(d)(1), as may be amended or renumbered from time to time, the City Council hereby makes the following findings in support of its adoption of the Policy:

A. The military equipment identified in the Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.

B. The proposed Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.

C. If the Police Department purchases military equipment pursuant to the Policy, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

D. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

SECTION 3. Military Equipment Use Policy Adopted. In light of the findings in Section 2, and in accordance with AB 481, the City Council hereby adopts Santa Paula Police Department Policy No. 705, entitled “Military Equipment,” attached hereto as Exhibit “A” and incorporated by this reference.

SECTION 4. Severability. Each of the provisions of this Ordinance is severable from all other provisions. If any article, section, subsection, paragraph, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance.

SECTION 5. Environmental Assessment. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 6. City Clerk Certification. The City Clerk shall certify as to the passage and adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance with Government Code Section 36933.
103
SECTION 7. Effective Date. This ordinance shall take force and effect thirty (30) days after its adoption.

PASSED, APPROVED, AND ADOPTED this 20th day of April, 2022.

JENNY CROSSWHITE, MAYOR
ATTEST:

Julie Latshaw, City Clerk
APPROVED AS TO FORM:

Published with permission by Santa Paula Police Department Military Equipment - 1
Military Equipment
705.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
705.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department, in this case the Santa Paula City Council.

Military equipment – Includes but is not limited to the following:
(a) Unmanned, remotely piloted, powered aerial or ground vehicles. (b) Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. (c) High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. (d) Tracked armored vehicles that provide ballistic protection to their occupants. (e) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (f) Weaponized aircraft, vessels, or vehicles of any kind. (g) Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
(h) Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
(i) Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue handguns.
(j) Any firearm or firearm accessory that is designed to launch explosive projectiles. (k) Noise-flash diversionary devices and explosive breaching tools. (l) Munitions containing tear gas or Oleoresin Capsicum (Pepper Spray), excluding standard, service-issued handheld pepper spray.
(m) TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
(n) Kinetic energy weapons and munitions.
(o) Any other equipment as determined by a governing body or a state agency to require additional oversight.
105
Santa Paula Police Department
SPPD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/04/23, All Rights Reserved.

Published with permission by Santa Paula Police Department Military Equipment - 2
705.2 POLICY
It is the policy of the Santa Paula Police Department that its members comply with the provisions of Government Code § 7071 with respect to military equipment. 705.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police will designate a member of the Department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying Department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Santa Paula Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the Department's website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
705.4 MILITARY EQUIPMENT INVENTORY
The attachment to this policy section constitutes a list of qualifying "military equipment" for the Department.

SEE ATTACHMENT: MILITARY EQUIPMENT INVENTORY.PDF
705.5 APPROVAL
The Chief of Police or his/her authorized designee shall obtain approval from the governing body, by way of an ordinance, adopting the military equipment policy. As part of the approval process, the Chief of Police or his/her authorized designee shall ensure the proposed military equipment 106
Santa Paula Police Department
SPPD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/04/23, All Rights Reserved.

Published with permission by Santa Paula Police Department Military Equipment - 3
policy is submitted to the governing body, and is available on the Department's website at least thirty (30) days prior to any public hearing concerning the military equipment at issue (Government Code § 7071).

The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 705.6 COORDINATION WITH OTHER JURISDICTIONS
This policy recognizes the need for agencies to provide assistance to each other, whether in ongoing combined or regional operations, occasional planned operations, or in exigent circumstances. Where applicable to the provisions of Government Code § 7070 through § 7075, such assisting agencies should comply with their respective military equipment use policies when rendering assistance.
705.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or his/her authorized designee will submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(a) A summary of how the military equipment was used and the purpose of its use. (b) A summary of any complaints or concerns received concerning the military equipment. 107
Santa Paula Police Department
SPPD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/04/23, All Rights Reserved.

Published with permission by Santa Paula Police Department Military Equipment - 4
(c) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (d) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (e) The quantity possessed for each type of military equipment. (f) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

The Chief of Police or his/her authorized designee shall also make each annual military equipment report publicly available on the Department's website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 705.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
108
Categories Category 2 Category 5 Category 7 Category 12 Category 12 Category 12 Category 12 Category 12 Category 12 Category 12 Category 12 Category 12 Category 11 Category 11 Category 11 Category 9 Category 10 Category 10 Category 10 Category 10 Category 10 Type Armored vehicle Mobile command post vehicle Breaching shotgun CS chemical agent Flameless OC CS chemical agent CS chemical agent OC chemical agent CS chemical agent CS chemical agent 40 MM OC vapor 40 MM OC / CS vapor Light sound diversionary device Light sound diversionary device Light sound diversionary device Patrol Rifles 40 MM Launcher 40mm kinetic energy projectiles 40mm kinetic energy projectiles 40mm kinetic energy projectiles 40mm kinetic energy projectiles Description (1)Black armored, wheeled vehicle MRAP. Agency Name markings and red/blue lights. Equiped with a siren. Can hold a driver and nine passengers.
5th Wheel style trailer Mossberg 500 12 gauge shotgun
designed to fire frangible breaching rounds
Speed Heat CS Flameless Expulsion OC Defense Technology Triple Chaser CS Defense Technology OC Stinger Defense Technology triple chaser Riot Control CS
Defense Technology CS ferret Defense Technology ferret Defense Technology Tri Chamber Flameless CS /OC
Defense Technology (DEFTEC) Defense Technology (DEFTEC) Low roll Royal Arms Internantional 12 gauge flash bang
Colt AR‐15 rifle variants Defense Technology breach loading single shot 40 MM Launcher
40mm, foam‐tipped kinetic energy projectile fired from an agency‐authorized 40mm launcher. 40mm, Extended range OC projectile fired from an agency‐authorized 40mm launcher. 40mm, extended range kinetic energy projectile fired from an agency‐authorized 40mm launcher. 40mm, Extended range marking projectile fired from an agency‐authorized 40mm launcher.

Quantity 2 13 10 5 10 25 20 25 16 24 18 11 10 25 58 7 26 10 26 9 Capabilities Armor rated to .50 cal. Mobile Field Command capabilities durinCapable of defeating locks and deadbolts on doors and gates

2.9 oz of active agent .02 oz. of active agent 3.2 oz of active payload 3.2 oz of CS agent Designed for indoor use. OC is released in a vapor form
.70 oz of agent. Designed for indoor use. CS chemical agents are released in a vapor form Produces 6‐8 candela of light and 175db of sound.

Produces 6‐8 candela of light and 175 db of sound.

Reusable LSDD using 12 gauge blanks. The Colt Enhanced Patrol Rifle (EPR) is the next evolution in the world's most dependable, thoroughly field‐tested patrol rifle.

Operartional range 10‐40 meters. Operartional range 10‐70 meters. Operartional range 10 – 70 meters Operartional range 10‐70 meters Expected lifespan 20 yrs. 15 yrs. 20 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs. 5 yrs.

Manufacturer's description Four‐wheeled, diesel engine‐powered personnel carrier with ballistic glass and armor rated to .50 cal.

Royal Arms is the original inventor, as well as oldest manufacturer of: Breaching Stand‐Off Device, 12 Gauge Breaching Shotgun, Copper & Clay Frangible Breaching Rounds High volume device with continuous burn as it expels its payload in approximately 20‐40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side and one on the bottom.

The OC Flameless Expulsion Device is a compact, non‐pyrotechnic, chemical agent device that provides safe expulsion without risk of fire. It is safe to use inside of a residence. Unlike pyrotechnical grenades, this device’s contents are expelled upon actuation of a CO2 cartridge that will affect a confined area of approximately 1500 square feet.

The Triple‐Chaser® CS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land approximately 20 feet apart allowing increased area coverage in a short period of time.

The Stinger® OC Device is a maximum effect device that delivers four stimuli for psychological and physiological effects: rubber pellets, light, sound, and OC. The Stinger Device is most widely used as a crowd management tool by Law Enforcement and Corrections. The Stinger Grenade has an initial 1.5 second delay that initiates fuze assembly separation, followed by another .5 second delay before the blast which is sufficient to project the rubber balls and chemical agent in a 50 foot radius Designed specifically for outdoor use in crowd control situations, the Riot Control Grenade is a high volume continuous burn canister that expels its payload in approximately 20 ‐ 40 seconds. I It is non‐burning and designed to penetrate barriers. Primarily used to dislodge barricaded subjects, it can also be used for area denial.

The Defense Technology OC Vapor Aerosol Device is for law enforcement and corrections use to deliver a high concentration of Oleoresin Capsicum (OC) in a powerful mist.

A unique device delivering an invisible vapor and rendering an intense respiratory effect. Provides best results when used indoors and requires no personal decontamination.

This is a non‐bursting, non‐fragmenting multi‐bang device that produces a thunderous bang with an intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high risk arrest situations. .223 / 5.56 caliber rifle The 40LMTS is a tactical 40mm single shot launcher that features a folding stock and an adjustable Integrated Front Grip (IFG) with a light rail. The Ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two point sling attachment. The 40LMTS will fire standard 40mm Less Lethal ammunition, up to 4.8 inches in cartridge length. This weapon is NOT designed to fire 40mm High Velocity HE ammunition. The Picatinny Rail Mounting System will accept a wide array of enhanced optics/sighting systems. 40mm foam‐tipped projectile capable of travelling 250 fps to a maximum range of 100 feet. 40mm foam and OC tipped projectile capable of travelling 250 fps to a maximum range of 100 feet.

The eXact iMpact™ 40 mm Sponge Round is a point‐
of‐aim, point‐of‐impact direct‐fire round. This lightweight, high‐speed projectile consisting of a plastic body and sponge nose that is spin stabilized via the incorporated rifling collar and the 40 mm launcher’s rifled barrel. The round utilizes smokeless powder as the propellant, and, therefore, have velocities that are extremely consistent. Used for Crowd Control, Patrol, and Tactical Applications.

The 40 mm Direct Impact® LE Extended Range Round is a point‐of‐aim, point‐of‐impact direct‐fire round and is intended to be used in applications that exceed the performance capability of the standard Direct Impact Round. An excellent solution whether you need to incapacitate a single subject or control a crowd. When loaded with a green marking agent, the Direct Impact LE can be used to indicate the aggressor in a crowd or riot situation to the team on the ground Purpose and authorized uses To provide for the safe transport, security, and rescue of agency personnel and citizens in high‐risk incidents or national disasters.

Provides incident managers the ability to coordiante and manage police resources during incidents.

Allows officers to safely and effectively breach doors and gates during high‐risk search warrant services and hostage rescues.

Less lethal tool used to compel violent/ armed and barricaded suspects from vehicles and structures when the circumstances are too hazardous for officers to enter. May also be used to disperse large, violent and, riotous crowds. Verbal warnings should procede its use when feasible.

Less lethal chemical agent designed to compel large, violent and, riotous crowds to disperse from an outdoor area. Verbal warnings should proceed its use when feasible. Designed as a chemical agent dispersal tool and not an impact weapon.

Less lethal chemical agent / impact weapon /LSDD designed to compel large, violent and, riotous crowds to disperse from an outdoor area. Verbal warnings should proceed its use when feasible. Designed as a chemical agent dispersal tool and not an impact weapon.

Less lethal tool used to compel violent/ armed and barricaded suspects from structures when the circumstances are too hazardous for officers to enter. Verbal warnings should procede its use when feasible.

Less lethal tool used to compel violent/ armed and barricaded suspects from structures and vehicles when the circumstances are too hazardous for officers to enter. Verbal warnings should procede its use when feasible.

The light sound diversionary device (flash bang) is a less lethal device used during high‐risk search warrants, arrests of armed and violent suspects and, during hostage rescues. An intense bright light and loud noise are created temporarily overwhelming a suspect's senses which may potentially prevent a suspect from harming officers.

The light sound diversionary device (flash bang) is a less lethal device used during high-risk search warrants, arrests of armed and violent suspects and, during hostage rescues. An intense bright light and loud noise are created temporarily overwhelming a suspect's senses which may potentially prevent a suspect from harming officers.

Used to fire rounds to compel an individual to cease his/her actions when such munitions present a reasonable option. A verbal warning of the intended use of the device should precede its application.

To compel an individual to cease his/her actions when such munitions present a reasonable option. A verbal warning of the intended use of the device should precede its application.

Fiscal impact N/A aquired through military surplus program $2,000 annual maintenance $1,100 per unit $996.00 per unit 20.94 per unit Legal and procedural rules Policy N/ARequired training Class A drivers license In‐House training Tactical Team personnel are authorized to use the breaching shotgun after receiving the required training and have shown the ability to utilize the tool safely and competently. Tactical Team personnel must recieve annual recertification and qualification.

Tactical Team personnel responsible for formulating chemical agent plans must attend California POST certified chemical agent school and must recertify every three years. Tactical Team officers may deploy chemical agents during high‐risk tactical operations after attending a chemical agents course taught by a POST certified instructor. Officers must qualify annually Tactical Team personnel responsible for formulating chemical agent plans must attend California POST certified chemical agent school and must recertify every three years. Tactical Team officers may deploy chemical agents during high‐risk tactical operations after attending a chemical agents course taught by a POST certified instructor. Officers must qualify annually Tactical Team personnel responsible for formulating chemical agent plans must attend California POST certified chemical agent school and must recertify every three years. Tactical Team officers may deploy chemical agents during high‐risk tactical operations after attending a chemical agents course taught by a POST certified instructor. Officers must qualify annually Tactical Team personnel responsible for formulating chemical agent plans must attend California POST certified chemical agent school and must recertify every three years. Tactical Team officers may deploy chemical agents during high‐risk tactical operations after attending a chemical agents course taught by a POST certified instructor. Officers must qualify annually Tactical Team personnel responsible for formulating chemical agent plans must attend California POST certified chemical agent school and must recertify every three years. Tactical Team officers may deploy chemical agents during high‐risk tactical operations after attending a chemical agents course taught by a POST certified instructor. Officers must qualify annually Tactical Team personnel responsible for formulating chemical agent plans must attend California POST certified chemical agent school and must recertify every three years. Tactical Team officers may deploy chemical agents during high‐risk tactical operations after attending a chemical agents course taught by a POST certified instructor. Officers must qualify annually Tactical Team personnel responsible for formulating chemical agent plans must attend California POST certified chemical agent school and must recertify every three years. Tactical Team officers may deploy chemical agents during high‐risk tactical operations after attending a chemical agents course taught by a POST certified instructor. Officers must qualify annually Tactical Team personnel responsible for formulating chemical agent plans must attend California POST certified chemical agent school and must recertify every three years. Tactical Team officers may deploy chemical agents during high‐risk tactical operations after attending a chemical agents course taught by a POST certified instructor. Officers must qualify annually All authorized personnel must attend a user's course taught by a POST certified instructor and complete a qualification. Personnel must qualify annually.

All authorized personnel must attend a user's course taught by a POST certified instructor and complete a qualification. Personnel must qualify annually.

This type of LSDD is non explosive and therefore all personnel can deploy if they have attended a user's course taught by a qualified instructor and complete a qualification. Personnel must qualify annually.

Initial orientation course including qualification; annual recertificaiton including qualificaiton.

Compliance mechanisms Operational use with approval from Executive Command Staff or exigent circumstances
Operational use under the review of the Tactical Team Commander or appropriate team supervisor Use is subject to policies
300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700
Use is subject to policies 300,303,305,404, and 700 Use is subject to policies 300,303,305,404, and 700 Use is subject to policies 300,303,305,404, and 700 Use is subject to policies 300,303,305,404, and 700 109
To: Honorable Mayor and Members of the City Council
From: Dan Singer, City Manager
Subject: FUTURE AGENDA ITEMS
Date: April 16, 2025
Agenda Item: 12.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends City Council review future agenda items.

BACKGROUND:

The attached Future Agenda Items forecast identifies anticipated agenda items for upcoming Council meetings as well as Study Session topics and long-range discussion items. Placing this forecast on the agenda affords the Council and the public the opportunity to discuss such topics and to make any recommendations. It should be noted this is only a forecast and may change over the course of time or based on feedback by the Mayor and City Manager during review of future agendas.

ANALYSIS:

Should a member of the City Council wish to introduce a future agenda topic, it should be done in compliance with the Council's adopted Manual of Procedural Guidelines, Section 5.1.

Items introduced by a member of the Council during a Council meeting requires a second and should be reserved for time-sensitive matters needing attention within the proceeding 45 day period.

STRATEGIC PLAN:

FISCAL IMPACTS:

OPTIONS:

ATTACHMENTS:

05.07.2025 Future Agenda Items.docx
110
Santa Paula City Council Tentative Agenda Schedule
Updated 4/10/25
Study Session
May 7, 4:30pm
Admin Council Procedural Guidelines
Regular Meeting
May 7, 6:30pm
PD Public Safety Committee Discussion*
Admin Bike Trail Expansion Project
P&R Older Americans Month Proclamation
P&R Parks & Recreation Department Report
Finance 3rd Quarter Budget Report
Admin Legislative Platform
Admin Financing Consideration for Infrastructure
Admin Strat Plan Draft
P&R Union Oil Building Future Users
Admin Fireworks Ordinance Update
Special Meeting
May 21, Time TBD
HR Closed Session: Labor Negotiations
Regular Meeting
May 21, 6:30pm
P&R Senior Advisory Committee Annual Presentation
Admin City Manager Department Report
P&R Teague Park Restroom
P&R Santa Paula Senior Master Plan for Aging

STUDY SESSION TOPICS
Admin No Smoking Ordinance TBD
Finance Development Impact Fees (DIF)* 2nd Qtr.

Admin Municipal Code Update – Joint with Planning Commission* Ongoing CDD Use of Triangle Property on Housing 2nd Qtr.

FUTURE AGENDA ITEMS
PW Plans & Specifications for 8th Street Streetlight Repair Project CDD Central Business District Live Entertainment Ord 1339 CDD Cultural Arts Presentation*
Legal Fire MOU Amendment
Legal Development Code Amendments*
111
Santa Paula City Council Tentative Agenda Schedule
Updated 4/10/25
Activities associated with the Council’s Strategic Plan* CDD Downtown Vacancies Options*
CDD Downtown Parking Inventory and Options*
112

Santa Paula City CouncilApril 16, 2025

Santa Paula City Council
April 16, 2025