Santa Paula City Council
July 2, 2025

City of Santa Paula
City Council
MAYOR PEDRO A. CHAVEZ

VICE MAYOR CARLOS JUAREZ

COUNCILMEMBER JENNY CROSSWHITE

COUNCILMEMBER LESLIE CORNEJO

COUNCILMEMBER GABRIELA ORNELAS

CITY COUNCIL SPECIAL MEETING OF THE

SANTA PAULA CITY COUNCIL
WEDNESDAY, JULY 2, 2025
4:30 PM - City Council Special Meeting

SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060

JULIE LATSHAW, CITY CLERK

DAN SINGER, CITY MANAGER

MONICA CASTILLO, CITY ATTORNEY
AMENDED 7/1/2025 ADDING CONSENT CALENDAR
City of Santa Paula - City Council - City Council Special Meeting 1

1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.

2. ROLL CALL

3. PUBLIC COMMENT
At this time, members of the public may comment on any item appearing on the agenda only. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. Public Comments are limited to three minutes.

4. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.

4.A FIRST AMENDMENT TO THE THREE-YEAR ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH PHOENIX CIVIL ENGINEERING, INC.

RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to execute a Second Amendment to the

BRINGING ITEMS BEFORE THE CITY COUNCIL
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.

HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number you wish to speak on. Members of the public may address the Council on items on this agenda only. Public Comments are limited to 3 minutes.

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Public Comments received after, will be provided to the legislative body the next day.

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PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting. Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.

SPECIAL MEETING - COUNCIL CHAMBERS
City of Santa Paula - City Council - City Council Special Meeting 2 Three-Year On-Call Professional Services Agreement with Phoenix Civil Engineering, Inc. to increase the not-to-exceed compensation to $270,000 for FY 24/25, and $400,000 for FY 25/26 and FY 26/27.

5. ORDER OF BUSINESS

5.A STUDY SESSION ON USER AND COST ALLOCATION FEES
RECOMMENDATION:

Review information presented by our consultant on the draft User Fee Study and Cost Allocation model and provide input and feedback to staff prior to finalizing the studies for future Council adoption.

6. CLOSED SESSION

6.A

CONFERENCE WITH LABOR NEGOTIATORS PURSUANT
T O GOVERNMENT CODE §54957.6 - City Representatives: Chief Labor Negotiator Irma Rodriguez Moisa, City Manager Dan Singer, Finance Director Christy Ramirez, and Human Resources Administrator Lorena Alvarez; Employee Organizations: Community Services Officer Association; MidManagement Association; Professional & Supervisory Association; Service Employee International Union, Local 721 (SEIU); Santa Paula Police Officers Association (SPPOA); and Unrepresented Employees: Executive Management; Confidential employees; Part-time employees.

6.B PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to
Government Code § 54957(b)(1), Title: City Manager

7. CLOSED SESSION REPORT

8. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.

On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
City of Santa Paula - City Council - City Council Special Meeting 3 To: Honorable Mayor and Members of the City Council
From: Dale Goodman, Public Works Director
Subject: FIRST AMENDMENT TO THE THREE-YEAR ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH PHOENIX CIVIL ENGINEERING, INC.

Date: July 2, 2025
Agenda Item: 4.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to execute a Second Amendment to the Three-Year On-Call Professional Services Agreement with Phoenix Civil Engineering, Inc. to increase the not-to-exceed compensation to $270,000 for FY 24/25, and $400,000 for FY 25/26 and FY 26/27.

BACKGROUND:

On October 4, 2023, the City Council approved a three-year Professional Services Agreement (PSA) with Phoenix Civil Engineering, Inc. for on-call engineering services in support of the Public Works Department and related city engineering services. (Exhibit B.) The scope of work was to provide civil engineering, project management, construction management, water and wastewater engineering, hydrology, stormwater services, and related services essential for the continued functions of the Department.

The City has been utilizing PCE to provide construction management services for such projects as the Main Street Crosswalk Project. Work is preformed on a task-order basis whereby the City issues individual task orders to the consultant that describe the services to be performed under the agreement. The total compensation for all task orders may not exceed $250,000.00 per fiscal year. The term of the agreement is July 1, 2023 through June 30, 2026. The proposed First Amendment to the Agreement increases the maximum compensation to $270,000 for fiscal year 24/25 (retroactively), and to $400,000 for fiscal year 25/26 and fiscal year 26/27, and extends the Agreement through June 30, 2027. (Exhibit A.) ANALYSIS:

The later portion of 2024 and early 2025 reflected a significant increase in the project management efforts related to the capital improvement projects and project development, including the Main Street Crosswalk Project, Peck Road Project, and Mill Street Waterline Repair Project. As a cumulative total for the prior year’s Task Orders that were rolled over 4 and the additional effort contemplated in the current Amendment exceeds $250,000, City Council approval of the First Amendment is required. This amendment will allow for continued engineering support services to support the City through June 30, 2027, by increasing the fiscal year not-to-exceed compensation to $270,000 for FY 24/25 (retroactively). $400,000 for FY 25/26, and $400,000 for FY 26/27 according to the attached amendment and extending the agreement to June 30, 2027.

STRATEGIC PLAN:

The Project supports the currently adopted Strategic Plan in achieving the following goals:

Infrastructure, Transportation & Mobility
Goal: Maintain and develop the City’s infrastructure to be safe, sustainable, innovative, and cost-efficient.

FISCAL IMPACTS:

Amendment No. 1 proposes an increase of $20,000 for a total contract value not-to-exceed $270,000 for FY 24/25, and not-to-exceed amount of $400,000 for FY 26/27, and $400,000 for FY 27/28.

OPTIONS:

In addition to the recommended action, the Council has available to it the following alternative options:

1. Do not authorize the City Manager to approve the first Amendment to the agreement with Phoenix Civil Engineering (PCE). Doing so would negatively impact the continuation of the city's professional services with Phoenix Civil Engineering. Inc.

ATTACHMENTS:

Exhibit A - First_Amendment_PSA_Phoenix_Engineering-070225.pdf Exhibit B - Phoenix Civil Engineering 3-Year On-Call Agreement-Fully Executed PSA Only.pdf 5 65283.00007\43905220.2
1 FIRST AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF SANTA PAULA AND
PHOENIX CIVIL ENGINEERING, INC.

THIS FIRST AMENDMENT (“Amendment”) is made and entered into this 30th day of June 2025, by and between the CITY OF SANTA PAULA, a general law City and Municipal Corporation existing under the laws of California (“CITY”), and Phoenix Civil Engineering, Inc. (“CONSULTANT”).

1. RECITALS. This First Amendment is made with reference to the following facts and objectives:

A. On October 4, 2023, the City and Consultant entered into an On-Call Services Agreement (the “Agreement”).

B. The Agreement authorizes the CITY to utilize the Consultant to provide civil engineering, project management, construction management, water and wastewater engineering, hydrology, and stormwater services.

C. The Agreement is set to expire on June 30, 2026.

D. CITY and the Consultant now mutually desire by the First Amendment to the Agreement amend the terms of the Agreement as set forth below.

2. AMENDMENT. In consideration of the foregoing and pursuant to Section 3.7.14 of the Agreement, the Agreement is amended as follows:

A. Subsection 3.2.1 of Section 3, entitled “Compensation,” is hereby amended to read as follows:

3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The maximum compensation for Services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total compensation for all Task Orders issued hereunder shall not exceed Two Hundred Seventy Thousand Dollars and No Cents ($270,000.00) for fiscal year 2024/2025, and Four Hundred Thousand Dollars and No Cents
($400,000.00) for FY 25/26 and FY 26/27 without written approval of the City Council or City Manager, as applicable. 6 65283.00007\43905220.2
2 Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

B. Subsection 3.1.2 of Section 3, entitled “Term”, gives the City the unilateral option to extend the Agreement for an additional one-year term through June 30, 2027. By entering this Second Amendment, the City is exercising said option. The new term of the Agreement will be from July 1, 2023 to June 30, 2027. The Parties may, by mutual, written agreement, again extend the term of the Agreement if necessary to complete the Services.

3. COUNTERPARTS. This Amendment may be executed in any number or co unterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. LIMITED AMENDMENT. Except as modified by this Amendment, all other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between this First Amendment and the Agreement, the provisions of this First Amendment control.

5. EFFECTIVE DATE. This First Amendment is retroactively effective as of July 1, 2024 and is applicable to FY 24/25, FY 25/26, and FY 26/27. [Signatures on Next Page]
7 65283.00007\43905220.2
3 IN WITNESS WHEREOF, each of the Parties has caused this Second Amendment to be executed on the day and year first above written.

CITY OF SANTA PAULA PHOENIX CIVIL ENGINEERING, INC.
[If Corporation, TWO SIGNATURES,
President OR Vice President AND
Secretary OR Treasurer REQUIRED]
By:

Its:

Printed Name:

By:

Its:

Printed Name:

Approved By:

Dan Singer
City Manager
Approved as to Form:

Monica Castillo
City Attorney
Attested By:

Julie Latshaw
City Clerk
8 CITY OF SANTA PAULA

PROFESSIONAL SERVICES AGREEMENT

ON-CALL SERVICES
AND
PHOENIX CIVIL ENGINEERING, INC.

1. PARTIES AND DATE.

This Agreement is made and entered into this 41h day of October , 20 23 , by and between the City of Santa Paula, a municipal corporation organized under the laws of the State of California with its principal place of business at 970 Ventura Street, Santa Paula, CA 93060, County of Ventura, State of California ("City") and Phoenix Civil Engineering, Inc. , a California Corporation, with its principal place of business at 535 E. Main Street, Santa Paula, CA 93060 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant represents that it is experienced in providing civil engineering, project management, construction management, water and wastewater engineering, hydrology and stormwater services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional services for the On-call Engineering and Professional Consulting Services project ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional civil engineering, project management, construction management, water and wastewater engineering, hydrology and stormwater consulting services necessary for the Project described in Exhibit "A" attached hereto and incorporated herein by reference ("Services"). The Services shall be more particularly described in the individual Task Order issued by the City or its designee. No Services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit "B". All Services shall be subject to, and performed in accordance with, this Agreement, each Task Order, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from July 1, 2023 to June 30, -1-
65283.00001\33134795.1

PROFESSIONAL SERVICES AGREEMENT-ON CALL
9 2026, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than one additional oneyear terms.***] The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Compensation.

3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The maximum compensation for Services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order. The total compensation for all Task Orders issued hereunder shall not exceed Two Hundred and Fifty Thousand Dollars and no cents ($250,000.00) per fiscal year without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3 Responsibilities of Consultant.

3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. -2- PROFESSIONAL SERVICES AGREEMENT-ON CALL
65283.00001\33134795.1
10 Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the City. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the established schedules and deadlines.

3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows:

Jonathon Turner, PE.

3.3.5 City's Representative. The City hereby designates Clete Saunier, Public Works Director, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.3.6 Consultant's Representative. Consultant hereby designates Jonathon Turner, PE, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling -3- PROFESSIONAL SERVICES AGREEMENT-ON CALL
65283.00001\33134795.1
11 necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.3.9 Period of Performance.

3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above ("Performance Time"). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits "A" or "B" attached hereto, or which may be separately agreed upon in writing by the City and Consultant ("Performance Milestones"). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party's performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, "orders of governmental authorities," includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.3.10 Laws and Regulations; Employee/Labor Certification. -4- PROFESSIONAL SERVICES AGREEMENT-ON CALL
65283.00001 \33134795.1
12 3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.

3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.

3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City's ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant's failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.

3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and -5- PROFESSIONAL SERVICES AGREEMENT-ON CALL
65283.00001\33134795.1
13 regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.3.11 Insurance.

3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant's profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement. -6- PROFESSIONAL SERVICES AGREEMENT-ON CALL
65283.00001\33134795.1
14 3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): (1) Cancellation:

Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must "pay on behalf or the insured and include a provision establishing the insurer's duty to defend. (D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
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15 3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.3.11.9 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
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16 (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(F) Consultant shall report to the City, in addition to Consultant's insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant's subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant's compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its -9- PROFESSIONAL SERVICES AGREEMENT-ON CALL
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17 officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.

3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. -10- PROFESSIONAL SERVICES AGREEMENT-ON CALL
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18 3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.6.2 If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance as a "design professional" (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault.

3.7 General Provisions.

3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.2 Independent Contractors and Subcontracting.

3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant ("Subcontractor(s)") unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant's behalf are Consultant's employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders. -11- PROFESSIONAL SERVICES AGREEMENT-ON CALL
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19 3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor's use of further independent contractors, subcontractors or subconsultants without the City's prior written consent.

3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant:

City:

Phoenix Civil Engineering, Inc.
535 E. Main Street
Santa Paula, CA 93060
ATTN: Jonathon Turner, PE
City of Santa Paula
PO Box 569
Santa Paula, CA 93061
ATTN: Clete Saunier, Public Works Director
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.7.4 Ownership of Materials and Confidentiality.

3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the -12- PROFESSIONAL SERVICES AGREEMENT-ON CALL
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20 Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City's sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant's seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant's proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, -13- PROFESSIONAL SERVICES AGREEMENT-ON CALL
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21 in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.7.7 Attorneys' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys' fees and all costs of such action.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Ventura County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Consultant shall not subcontract any portion of the Services required by this Agreement, except -14- PROFESSIONAL SERVICES AGREEMENT-ON CALL
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22 as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
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23 3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination.

3.7.22 Order of Precedence. The following order and succession of the referenced documents shall govern in the event of conflict between documents:

3.7.22.1 Amendment(s)

3.7.22.2 This Agreement

3.7.22.3 Task Orders

3.8 Federal Provisions.

FEMA financial assistance will be used to fund all or a portion of this Agreement. The Consultant shall comply with all federal requirements including, but not limited to, the following:
2 C.F.R. Part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, which is expressly incorporated herein by reference, and Federal Contract Provisions attached hereto as Exhibit "A-1" and incorporated herein by reference. Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in the Agreement, including but not limited to, 2 C.F.R. Part 200 and the Federal Contract Provisions. With respect to any conflict between such federal requirements and the terms of this contract and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control. [SIGNATURES ON NEXT PAGE]
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24 SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL SERVICES BETWEEN THE CITY OF SANTA PAULA AND PHOENIX CIVIL ENGINEERING, INC.

IN WITNESS WHEREOF, each of the Parties has caused this Contract to be executed on the day and year first above written.

CITY OF SANTA PAULA
Approved By:

Dan Singer,
City Manager
Approved as to For
Monica C- tillo,Interim City Attorney
Attested By:
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Julie A_atshaw,
City Clerk
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65283.00001\33134795. 1
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PHOENIX CIVIL ENGINEERING, INC.
[If Corporation, TWO SIGNATURES,
President OR Vice Presidefit AND Secretary
OR Treasurer REQUIRED]
By:

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By:

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-17- PROFESSIONAL SERVICES AGREEMENT-ON CALL
25 To: Honorable Mayor and Members of the City Council
From: Dan Singer, City Manager
Subject: STUDY SESSION ON USER AND COST ALLOCATION FEES Date: July 2, 2025
Agenda Item: 5.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Review information presented by our consultant on the draft User Fee Study and Cost Allocation model and provide input and feedback to staff prior to finalizing the studies for future Council adoption.

BACKGROUND:

Like most cities, Santa Paula maintains a comprehensive User Fee Schedule which was last updated and adopted in 2016. The schedule has not been updated or adjusted by a CPI factor since that time. In 2023 the City contracted with Willdan Financial Services to update the fee schedule and the accompanying cost allocation model to bring the City's fees current. While many City services are considered a general public good and are therefore funded through general tax revenues, some services that only benefit the end user have fees attached. A City park, for example, is of general benefit to the public and paid with general fund revenues, whereas securing a particular portion of the park, say a gazebo for a wedding event, requires a user fee. State law generally provides that fees for services cannot exceed the reasonable actual costs for providing services, therefore it is recommended from time-to-time to review and update the fee schedule to be in compliance with such standards and current costs of providing the service.

ANALYSIS:

Willdan's consultant, Priti Patel, will walk through the attached Power Point presentation which outlines the methodology and purpose of the City's study and the recommendations which will come back to Council for future adoption. This study session is designed to allow Council to ask questions and provide important feedback on fee subsidies and methodologies ahead of a scheduled public hearing for adoption of said fees. In addition to the attached Power Point, a pdf copy of the draft report is available for Council's review.

STRATEGIC PLAN:

FISCAL IMPACTS:

OPTIONS:
26 ATTACHMENTS:

Santa Paula UF Presentation.pptx
City of Santa Paula UF Report.pdf
27 Cost Allocation Plan & User Fee
Study
City of Santa Paula
July 2, 2025 – Workshop
28 2
Overview

1. What is a Cost Allocation Plan

2. What are User Fees

3. Objectives and Scope of the Study

4. Fee Changes by Department

5. Policy Considerations

6. Next Steps
29 3
What is a Cost Allocation
Plan
The purpose of a Cost Allocation Plan (CAP) is to:

1. Ensure the City is maximizing the recovery of indirect costs from operating departments, as well as enterprise and other chargeable funds and capital projects

2. Set a solid foundation for the User Fee Study as the CAP captures the full cost of services which gets factored into the user fees

3. Achieve the maximum cost recovery by identifying and distributing administrative costs in a fair, comprehensive, well documented, and fully defensible method
30 4
Summary of Allocable Costs
Allocable Cost Summary - Central Services Fiscal Year 2024-25 Total Cost
Unallocable
Cost Allocable Cost
Summary $ 6,128,937 $ 385,040 $ 5,743,897
Central Service
100: C.S.-BUILDING MAINT 532,794 26,834 505,960
100: CITY ATTORNEY 267,000 - 267,000
100: CITY CLERK 155,889 - 155,889
100: CITY COUNCIL 391,752 230,000 161,752
100: CITY MANAGER 725,249 - 725,249
100: FINANCE 713,855 - 713,855
100: INFORMATION TECHNOLOGY 888,864 - 888,864
100: PERS & EMPL REL 510,526 - 510,526
100: RISK MANAGEMENT 1,272,162 - 1,272,162
702: EQUIPMENT MAINTENANCE 670,847 128,206 542,641
31 5
Summary
of
Allocate
d Cost
Allocated Cost Summary Fiscal Year 2024-25
Direct Cost Base
Operating Department / Division / Fund
Total
Allocation
Modified Total Direct
Cost
Indirect Cost
Rate
$5,743,897 $33,524,027 17%
100: COMM & ECON DEV $442,931 $1,436,899 31%
100: NON-DEPARTMENTAL $47,597 $395,168 12%
100: PARKS & RECREATION $557,743 $1,948,281 29%
100: POLICE $1,697,917 $6,561,037 26%
100: PUBLIC WORKS $11,459 $96,833 12%
103: CABLE TELEVISION $4,359 $38,000 11%
104: GENERAL FUND-MEASURE T $623,656 $3,523,583 18%
115: GENERAL RECREATION PRO $8,194 $81,000 10%
201: MOBILE HOME RENT REVIEW $690 $10,000 7%
203: ASSET FORFEITURE $34 $500 7%
205: NPDES STORMWATER QUALITY $11,253 $131,656 9%
206: STORMWATER PROGRAM $31,387 $124,874 25%
226: PARKLAND FACILITIES $3,167 $14,412 22%
229: TRAFFIC IMPACT FEE $37,933 $550,000 7%
280: STATE GAS TAX $248,492 $1,388,570 18%
281: LOCAL TRANSPORTATION TDA $4,408 $45,000 10%
282: LOCAL TRANS TDA ART 3 $11,989 $154,928 8%
283: ROAD MAINT & REHAB SB1 $16,532 $220,803 7%
304: ABC ENFORCEMENT EDUCATION $1,939 $28,108 7%
305: BEV CONTAINER RECYCLING $3,689 $34,581 11%
307: DEPT OF PARKS & REC $1,304 $0
311: SLESF- COPS (AB1913) $14,578 $186,159 8%
312: CA USED OIL BLOCK GRANT $5,996 $5,000 120%
314: OFF OF TRAFFIC SFTY(OTS) $11,438 $65,000 18%
401: FEDERAL STP $553 $8,025 7%
405: AAA (AREA AGCY ON AGING) $29,301 $96,986 30%
412: ARPA - AMERICAN RESCUE PLAN - SLFRF State and Local Fiscal Recovery Funds $103,972 $1,362,577 8% 500: HILLSBOROUGH OPEN SPACE $2,733 $8,120 34%
503: GHAD-GEO HAZ ABATE DIST $5,187 $50,000 10%
504: CFD EA1 $34,055 $173,855 20%
505: PBID $7,546 $90,500 8%
610: SEWER $729,587 $7,726,350 9%
620: WATER $1,005,282 $6,575,819 15%
800: MISC DEPOSITS $15,480 $224,454 7%
803: HARDING PARK TRUST $11,514 $166,950 7% 32
6 What are User Fees
 Provide private benefit with limited or no
community benefit
 State law requires that:
 1) Individual use of the service must be
voluntary, and
 2) Fees must reasonably relate to the services
provided
 Fee levels & cost recovery determined through
City Council fee adoption
 Does not include development impact fees, utility
rates, taxes, etc.
33 7
Why Update User Fees
 Subsidies in services impact the General Fund
o Private & specific benefit services are subsidized by unobligated funding sources
o Reduces ability to fund general & community
benefits
 Decreased department funding typically results in
understaffing and reduces service quality
 Cost recovery knowledge and planning
o Provides clarity pressures on City resources
o Enables City to strategize and set fees to benefit of the City and community
o State requirements for reasonable cost-based fees
34 8
User Fee Objectives &
Steps
 Determine full cost of providing services or programs o Review fee schedules based on service delivery
o Identify potential new fees (not currently collected) o Reduce or remove fees
o Using fully-burdened rates, calculate full cost recovery  Update fees for services based on cost analysis
o Incorporate or establish cost recovery goals
 Subsidies allow access to services and facilitate compliance o Identify appropriate fee levels that:
 Enhance reasonability and applicability
 Maintain consistency with local policies and objectives  Maintain legal compliance with state law
35 9
Data & City Staff
Participation
 Primary types of data used:
o Expenditure data
o Staffing structures
o Central service/Indirect overhead
o Productive/billable hours
o Time estimates to complete tasks
o City/Department input, feedback and policies
 Staff support throughout process is essential to ensure analysis fidelity
36 10
Summary Steps of the Study
Model
Development
Data
collection
Build fee
model
Overhead
and FBHR
Calculation
Cost
Analysis
Staff
meetings
Update fee
schedules
Staffing and
time data
Full cost for
services
Set Cost
Recovery
Current cost
recovery
Target cost
recovery
Fee Study
Report
Create draft
report
Staff report
review
Finalize
report
Updated Fee
Adoption
Public
Hearing
37 11
Scope of the Study
 Review and calculate cost of providing services
and related fees charged by the following:

1. Administrative Services

2. Finance

3. Public Works

4. Planning

5. Building and Safety

6. Police

7. Parks and Recreation
38 12
Administrative Fees
 Time based cost analysis
 Analysis found that the current fees are
currently not in line with the cost of providing
service
 Suggested fee notes:
o An increase to 4 fees
o 3 fees would decrease
o 6 new document/printing/copying fees will be
added
o 4 fees would remain as currently set
39 13
Finance
 A mixture of flat cost-based fees, City Animal
Regulating fees set by the County of Ventura,
and others set by the State
 Time based cost analysis for the user fees
 Suggested fee notes:
o An increase to 6 fees
o 7 fees would remain as currently set
40 14
Public Works
 Time based cost analysis
 Analysis found that the current fees are currently
below the full cost of providing services
 Suggested fee notes:
o An increase to 10 fees
o 1 fee would decrease
o 32 new fees would be added
o 7 fees would change to deposit based or current
market price from a flat fee
o 47 fees would remain as currently set
41 15
Planning
 Time based cost analysis
 Analysis found that most current fees are under
funding the cost for most of the services
 Suggested fee notes:
o An increase to 55 fees
o 7 fees would decrease
o 2 new fees would be added
o 19 fees would remain as currently set
42 16
Building
 Time based cost analysis
 Analysis found that most current fees are
currently set below the full cost of service
 Suggested fee notes:
o An increase to 205 fees and the Building Permit fees
o 10 fees would decrease
o Technology fee will change to a percentage based
from a per building valuation fee
o 9 fees would remain as currently set
43 17
Police
 Time based cost analysis
 Analysis found that the current fees are
under funding the cost for most of the
services
 Suggested fee notes:
o An increase to 12 fees
o 2 fees would decrease
o 16 fees would remain as currently set
44 18
Parks and Recreation
 Most fees are use of government property and
should be set based on policy, usage, & market
factors
 Currently operating at around 2% cost recovery
 Suggested fee notes:
 An increase to 27 fees
 3 fees would decrease
 32 new fees will be added
 9 fees would remain as currently set
45 19
Policy Considerations
 General standard: individuals or groups who receive
private benefit from service should pay 100% of cost
 In certain situations, subsidization is an effective
public policy tool:
oEncourage participation
oEnsure compliance when cost is prohibitive to residents oPromote access to services
 Recommend that City utilize compensation factor or
CPI to annually adjust fees
 Comprehensive analysis every 5 years
46 20
Next Steps
 A Public Notice regarding the fees will be published 10 days prior to Public Hearing
 The final draft of UFS will be presented at the Public Hearing
 If adopted, any fees that affect development cannot go into effect until 60 days after Council adoption at the Public Hearing
47 Questions
48 Willdan Financial Services (“Willdan”) is registered as a "municipal advisor" pursuant to Section 15B of the Securities Exchange Act and rules and regulations adopted by the United States Securities and Exchange Commission ("SEC") and the Municipal Securities Rulemaking Board ("MSRB"). The MSRB has made available on its website (www.msrb.org) a municipal advisory client brochure that describes the protections that may be provided by MSRB rules and how to file a complaint with the appropriate regulatory authority.

As part of its SEC registration Willdan is required to disclose to the SEC information regarding criminal actions, regulatory actions, investigations, terminations, judgments, liens, civil judicial actions, customer complaints, arbitrations and civil litigation involving Willdan. Pursuant to MSRB Rule G-42, Willdan is required to disclose any legal or disciplinary event that is material to Client's evaluation of Willdan or the integrity of its management or advisory personnel. Willdan has determined that no such event exists.

Copies of Willdan’s filings with the United States Securities and Exchange Commission can currently be found by accessing the SEC's EDGAR system Company Search Page which is currently available at: https://www.sec.gov/edgar/searchedgar/companysearch.html and searching for either Willdan Financial Services or for our CIK number which is 0001782739.

For the avoidance of doubt and without limiting the foregoing, in connection with any revenue projections, cash-flow analyses, feasibility studies and/or other analyses Willdan may provide the municipality with respect to financial, economic or other matters relating to a prospective, new or existing issuance of municipal securities of the municipality, (A) any such projections, studies and analyses shall be based upon assumptions, opinions or views (including, without limitation, any assumptions related to revenue growth) established by the municipality, in conjunction with such of its municipal, financial, legal and other advisers as it deems appropriate; and (B) under no circumstances shall Willdan be asked to provide, nor shall it provide, any advice or recommendations or subjective assumptions, opinions or views with respect to the actual or proposed structure, terms, timing, pricing or other similar matters with respect to any municipal financial products or municipal securities issuances, unless formally engaged to provide such information.
22 Disclosure
49 City of Santa Paula
User Fee Study
May 20, 2025
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50 i Comprehensive User Fee Study

TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................. i Executive Summary .................................................................................................. 1 User Fee Background ............................................................................................... 2 Background .................................................................................................................................................. 2 California User Fee History .......................................................................................................................... 2 Additional Policy Considerations ................................................................................................................. 3 Study Objective ....................................................................................................... 4 Scope of the Study ....................................................................................................................................... 4 Aim of the Report......................................................................................................................................... 5 Project Approach and Methodology ........................................................................... 6 Conceptual Approach................................................................................................................................... 6 Fully Burdened Hourly Rates........................................................................................................................ 6 Summary Steps of the Study ........................................................................................................................ 7 Allowable Costs ............................................................................................................................................ 7 Methodology ................................................................................................................................................ 8 Quality Control/Quality Assurance .............................................................................................................. 8 Reasons for cost increases/decreases over current fees............................................................................. 8 City Staff Contributions ................................................................................................................................ 9 Santa Paula User Fees ............................................................................................ 10 Cost Recovery............................................................................................................................................. 10 Subsidization .............................................................................................................................................. 10 Revenue Analysis ....................................................................................................................................... 11 Impact on Demand (Elasticity) ................................................................................................................... 11 Summary .................................................................................................................................................... 11 Administrative Services .......................................................................................... 13 Analysis ...................................................................................................................................................... 13 Finance ................................................................................................................ 14 Analysis ...................................................................................................................................................... 14 Public Works ......................................................................................................... 15 Analysis ...................................................................................................................................................... 15 DRAFT
51 ii Comprehensive User Fee Study
Planning ............................................................................................................... 16 Analysis ...................................................................................................................................................... 16 Building and Safety ................................................................................................ 17 Analysis ...................................................................................................................................................... 17 Police .................................................................................................................. 19 Analysis ...................................................................................................................................................... 19 Parks And Recreation ............................................................................................. 20 Analysis ...................................................................................................................................................... 20 Appendix A – Total Allowable Cost to be Recovered .................................................. 21 Appendix B –Fully Burdened Hourly Rates ................................................................ 22 Appendix C – Cost Recovery Analysis ....................................................................... 26 DRAFT
52 1 Comprehensive User Fee Study
Executive Summary
The City of Santa Paula engaged Willdan Financial Services (Willdan) to determine the full costs incurred by the City to support the various activities for which the City charges user fees. Due to the complexity and the breadth of performing a comprehensive review of fees, Willdan employed a variety of fee methodologies to identify the full costs of individual fee and program activities. This report and the appendices herein identify 100% full cost recovery for City services. Appendix C details the full cost and suggested fees as determined through discussion with departmental staff. The recommended fees identified herein are either at or less than full cost recovery.

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53 2 Comprehensive User Fee Study
User Fee Background
Background
As part of a general cost recovery strategy, local governments adopt user fees to fund programs and services that provide limited or no direct benefit to the community as a whole (“User Fees”). As cities struggle to maintain levels of service and variability of demand, they have become increasingly aware of subsidies provided by the General Fund and have implemented cost-recovery targets. To the extent that governments use general tax monies to provide individuals with private benefits, and not require them to pay the full cost of the service (and, therefore, receive a subsidy), the government is limiting funds that may be available to provide other community-wide benefits. In effect, the government is using community funds to pay for private benefits. Unlike most revenue sources, cities have more control over the level of user fees they charge to recover costs, or the subsidies they can institute.

Fees in California are required to conform to the statutory requirements of the California Constitution, Proposition 218, Proposition 26, and the California Code of Regulations. The Code also requires that the City Council adopt fees by either ordinance or resolution, and that any fees in excess of the estimated total cost of rendering the related services must be approved by a popular vote of two-thirds of those electors voting because the charge would be considered a tax and not a fee. There are no fees suggested to be set above the cost of service and as such a public vote is not required.

California User Fee History
Before Proposition 13, in times of fiscal shortages, California cities were able to raise property taxes, which funded everything from police and recreation to development-related services. However, this situation changed with the passage of Proposition 13 in 1978.

Proposition 13 established the era of revenue limitation in California local government. In subsequent years, the state saw a series of additional limitations to local government revenues. Proposition 4 (1979) defined the difference between a tax and a fee: a fee can be no greater than the cost of providing the service; and Proposition 218 (1996) further limited the imposition of taxes for certain classes of fees. As a result, cities were required to secure a supermajority vote in order to enact or increase taxes. Due to the thresholds needed to increase local taxes, cities have less control and very few successful options for new revenues.

The State of California took a series of actions in the 1990’s and 2000’s to improve the State’s fiscal situation, at the expense of local governments. In 2004-05, the Educational Revenue Augmentation Funds (“ERAF”) take-away of property taxes and the reduction of Vehicle License Fees further reduced local tax revenues.

In addition, on November 2, 2010, California voters approved Proposition 26, the “Stop Hidden Taxes Initiative”, which is aimed at defining “regulatory fees” as a special tax rather than a fee, thus requiring approval by two-thirds vote of local voters. These regulatory fees are typically intended to mitigate the societal and environmental impacts of a business or person’s activities. Proposition 26 contains seven categories of exceptions. The fees analyzed as part of a User Fee study typically fall under categories one through five consisting of charges for specific benefits, government service, regulatory need, for use of government property, or a fine/penalty.

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54 3 Comprehensive User Fee Study
Additional Policy Considerations
State regulations require that municipalities update their fee schedules to reflect the actual costs of certain public services primarily benefiting users. User Fees recover costs associated with the provision of specific services benefiting the user, thereby typically reducing the use of General Fund monies for such purposes.

In addition to collecting the direct cost of labor and materials associated with processing and administering user services, it is common for local governments to recover reasonable support costs. Support costs are those costs relating to a local government’s central service departments that are allocable to the local government’s operating departments. Central services support cost allocations were incorporated using the resulting indirect overhead percentages determined through the Cost Allocation Plan. This plan was developed prior to the User Fee study to determine the burden placed upon central services by the operating departments in order to allocate a proportionate share of central service cost.

As labor effort and costs associated with the provision of services fluctuate over time, a significant element in the development of any fee schedule is that it has the flexibility to remain current. Therefore, it is recommended that the City include an inflationary factor in the resolution adopting the fee schedule to allow the City to annually increase or decrease the fees by changes in a pre-approved inflationary index, as described below. However, such inflationary increases shall not exceed the reasonable estimated cost of providing the services each year.

The City may employ many different inflationary factors. The most commonly used inflator is some form of the Consumer Price Index (CPI) as it is widely well known and accepted. A similar inflator is the implicit price deflator for GDP, which is much like the CPI except that while the CPI is based on the same “basket” of goods and services every year, the price deflators’ “basket” can change year to year. Since the primary factor for the cost of a City’s services is usually the costs of the personnel involved, tying an inflationary factor that connects more directly to the personnel costs can also be suitable if there is a clear method, or current practice of obtaining said factor.

Each City should use an inflator that they believe works the best for their specific situation and needs but cannot rely solely on the CPI increase as it is incumbent upon each agency to ensure the amount of the fees charged does not exceeds the reasonable estimated costs of providing the services. It is also recommended that the City perform this internal review annually with a comprehensive review of services and fees performed every five years, which would include adding, amending, or removing fees for programs/services.

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55 4 Comprehensive User Fee Study
Study Objective
As the City of Santa Paula seeks to efficiently manage limited resources and adequately respond to increased service demands, it needs a variety of tools. A User Fee Study provides assurance that the City has the best information and the best resources available to make sound decisions, fairly and legitimately set fees, maintain compliance with state law and local policies, and meet the needs of the City administration and its constituency. Given the limitations on raising revenue in local government, the City recognizes that a User Fee Study is a very cost-effective way to understand the total cost of services and identify potential fee deficiencies. Essentially, a User Fee is a payment for a requested service provided by a local government that primarily benefits an individual or group.

The total cost of each service included in this analysis is based on the full cost of providing City services, including direct salaries and benefits of City staff, direct departmental costs, and indirect costs from central service support. This study determines the full cost recovery fee for the City to provide each service; however, each fee is set at the City’s discretion, up to 100% of the total cost, as specified in this report.

The principal goal of the study was to help the City determine the full cost of the services that the City provides. In addition, Willdan established a series of additional objectives including:
 Developing a rational basis for setting fees
 Identifying subsidy amount, if applicable, of each fee in the model  Ensuring compliance with State law
 Developing an updatable and comprehensive list of fees  Maintaining accordance with City policies and goals
The study results will help the City better understand its true costs of providing services and may serve as a basis for making informed policy decisions regarding the most appropriate fees, if any, to collect from individuals and organizations that require individualized services from the City.

Scope of the Study
The scope of this study encompasses a review and calculation of the user fees charged by the following Santa Paula departments and fee groups:
 Administrative Services
 Finance
 Public Works
 Planning
 Building and Safety
 Police
 Parks and Recreation
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56 5 Comprehensive User Fee Study
The study involved the identification of existing and potential new fees, fee schedule restructuring, data collection and analysis, orientation and consultation, quality control, communication and presentations, and calculation of individual service costs (fees) or program cost recovery levels.

Aim of the Report
The User Fee Study focused on the cost of City services, as City staff currently provide them at existing, known, or reasonably anticipated service and staff level needs. This report provides a summary of the study results, and a general description of the approach and methods Willdan and City staff used to determine the recommended fee schedule. The report is not intended to document all of the numerous discussions throughout the process, nor is it intended to provide an influential dissertation on the qualities of the utilized tools, techniques, or alternative approaches.

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57 6 Comprehensive User Fee Study
Project Approach and Methodology
Conceptual Approach
The basic concept of a User Fee Study is to determine the “reasonable cost” of each service provided by the City for which it charges a user fee. The full cost of providing a service may not necessarily become the City’s fee, but it serves as the objective basis as to the maximum amount that may be collected.

The standard fee limitation established in California law for such fees is the “estimated, reasonable cost” principle. In order to maintain compliance with the letter and spirit of this standard, every component of the fee study process included a related review. The use of budget figures, time estimates, and improvement valuation clearly indicates reliance upon estimates for some data.

Fully Burdened Hourly Rates
The total cost of each service included in this analysis is primarily based on the Fully Burdened Hourly Rates (FBHRs) that were determined for City personnel directly involved in providing services. The FBHRs include not only personnel salary and benefits (see Appendix B), but also any costs that are reasonably ascribable to personnel. The cost elements that are included in the calculation of fully burdened rates are:
 Salaries & benefits of personnel involved
 Operating costs applicable to fee operations
 Departmental support, supervision, and administration overhead  Indirect City-wide overhead costs
An important factor in determining the fully burdened rate is in the calculation of productive hours for personnel. This calculation takes the available workable hours in a year of 2,080 and adjusts this figure to 1,650 productive or billable hours to account for calculated or anticipated hours’ employees are involved in non-billable activities such as paid vacation, sick leave, holidays, and other considerations as necessary.

Dividing the full cost, including overhead, of a position by the number of productive hours provides the FBHR.

The FBHRs are then used in conjunction with time estimates, when appropriate for how a service is provided, to calculate a fee’s cost based on the personnel and the amount of their time that is involved in providing each service.

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58 7 Comprehensive User Fee Study
Summary Steps of the Study
The process of the study is straightforward and simple in concept. The following list provides a summary of the study process steps:

Allowable Costs
This report identifies three types of costs that, when combined, constitute the fully burdened cost of a service (Appendix A). Costs are defined as
direct labor, including salary and benefits,
departmental overhead costs, and the City’s
central services overhead, where
departmental and central service overhead
costs constitute support costs. These cost
types are defined as follows:
 Direct Labor (Personnel Costs): The
costs related to staff salaries for
time spent directly on fee-related
services.
 Departmental Overhead: A
proportional allocation of
departmental overhead costs,
including operation costs such as
supplies and materials that are necessary for the department to function.  Central Services Overhead: These costs represent services provided by those Central Services Departments whose primary function is to support other City departments.

Data Analysis
Department Interviews
Time Estimates
Labor Costs
Indirect Support
Building Cost Layers
Direct Services
Indirect Services
Department Overhead
City-Wide Overhead
Set Fees
Define the Full Cost of
Services
Set Cost Recovery Policy
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59 8 Comprehensive User Fee Study
Methodology
The three methods of analysis for calculating fees used in this report are the:

Case Study Method (Standard Unit Cost Build-Up Approach): This approach estimates the actual labor and material costs associated with providing a unit of service to a single user. This analysis is suitable when City staff time requirements do not vary dramatically for a service, or for special projects where the time and cost requirements are easy to identify at the project’s outset. Further, the method is effective in instances when a staff member from one department assists on an application, service or permit for another department on an as-needed basis. Costs are estimated based upon interviews with City staff regarding the time typically spent on tasks, a review of available records, and a time and materials analysis.

Program Cost Approach: In some instances, the underlying data is not available or varies widely, leaving a standard unit cost build-up approach impractical. In addition, market factors and policy concerns (as opposed to actual costs) tend to influence rental based fee levels more than other types of services. Willdan employed a different methodology where appropriate to fit a programs’ needs and goals. Typical programmatic approach cases are valuation-based fees, Recreation programs, and instances where a program cost is divided over the user base to obtain a per applicant cost for shared cost services.

Valuation Based Fees: This manner of collection is used when the valuation of the improvement can be used as a proxy for the amount of effort it would take for City staff to complete the service provided. More specifically, this approach is commonly used for certain User Fees in the Building Division. It is generally accepted that as a project’s size scales up, the cost of the project increases, and the amount of effort needed to review and inspect also increases. Using a valuation-based fees provides for a system that can adjust as project sizes scale. Land is not included in the valuation.

Quality Control/Quality Assurance
All study components are interrelated, thus flawed data at any step in the process will cause the ultimate results to be inconsistent and unsound. The elements of our Quality Control process for User Fee calculations include:
 Involvement of knowledgeable City staff
 Clear instructions and guidance to City staff
 Reasonableness tests and validation
 Internal and external reviews
 Cross-checking
Reasons for cost increases/decreases over current fees
Within the fee tables in Appendix C, the differences are identified between the full costs calculated through the study and the fee levels currently in effect. The reasons for differences between the two can arise from a number of possible factors including:

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60 9 Comprehensive User Fee Study
 Previous fee levels may have been set at levels less than full cost intentionally, based on policy decisions
 Position staffing levels, seniority, and the positions that complete fee and service activity may vary from when the previous costs were calculated
 Personnel and materials costs could have increased at levels that differed from any inflationary factors used to increase fees since the last study
 Changes in processes and procedures within a department, or the City as a whole  Changes in the demand for services in a City may have also changed the staffing or cost structure of departments over time
City Staff Contributions
As part of the study process, Willdan received tremendous support and cooperation from City staff, which contributed and reviewed a variety of components to the study, including:
 Budget and other cost data
 Staffing structures
 Fee and service structures, organization, and descriptions  Direct work hours (billable/non-billable)
 Time estimates to complete work tasks
 Review of draft results and other documentation
A User Fee Study requires significant involvement of the managers and line staff from the departments on top of their existing workloads and competing priorities. The contributions from City staff were critical to this study. We would like to express our appreciation to the City and its staff for their assistance, professionalism, positive attitudes, helpful suggestions, responsiveness, and overall cooperation.

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61 10 Comprehensive User Fee Study
Santa Paula User Fees
Cost Recovery
The cost recovery models, by department/division fee type, are presented in detail in Appendix C. Full cost recovery is determined by summing the estimated amount of time each position (in increments of minutes or hours) spends to render a service. Time estimates for each service rendered were obtained through interviews conducted with City staff for each department/division fee included in the study. The resulting cost recovery amount represents the total cost of providing each service. The City’s current fee being charged for each service, if applicable, is provided in this section, as well, for reference.

It is important to note that the time data used to determine the amount of time each employee spends assisting in the provision of the services listed on the fee schedule is essential in identifying the total cost of providing each service and will differ from City to City depending on staffing, positions involved, experience of staff, the use of consultants, and the policies and procedures in place for each City.

Specifically, in providing services, a number of employees are often involved in various aspects of the process, spending anywhere from a few minutes to several hours on the service.

The primary goal of this study was to identify the cost of City services, to provide information to help the City make informed decisions regarding the actual fee levels and charges. The responsibility of determining the final fee levels is a complicated task. City staff must consider many issues in formulating recommendations, and the City Council must consider those same issues and more in making the final decisions.

City staff assumes the responsibility to develop specific fee level recommendations to present to the City Council. Unfortunately, there are no hard and fast rules to guide the City, since many of the considerations are based on the unique characteristics of the City of Santa Paula, and administrative and political discretion. However, in setting the level of full cost recovery for each fee, one should consider whether the service solely benefits one end user or the general community.

Subsidization
Recalling the definition of a user fee helps guide decisions regarding subsidization. The general standard is that individuals (or groups) who receive a wholly private benefit should pay 100% of the full cost of the services. In contrast, services that are simply public benefit should be funded entirely by the general fund’s tax dollars. Unfortunately, for the decision makers, some services fall into the range between these two extremes.

Further complicating the decision, opponents of fees often assert that the activities subject to the fees provide economic, cultural, “quality of life,” or other community benefits that exceed the costs to the City, but it is important to distinguish the difference between any purported possible benefits that may be conveyed through the result of activities of the service receiver and the direct benefit being conveyed through the City providing the service to the requestor.

It is recommended the City consider such factors during its deliberations regarding appropriate fee levels.

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62 11 Comprehensive User Fee Study
Of course, subsidization can be an effective public policy tool since it can be used to reduce fees to encourage certain activities (such as to ensure public safety) or allow some people to be able to afford to receive services they otherwise could not at the full cost. In addition, subsidies can be an appropriate and justifiable action, such as to allow citizens to rightfully access services, without overburdensome costs.

Despite the intent, it is important for the City and public to understand that subsidies must be covered by another revenue source, typically the General Fund’s other unrestricted funds.

Revenue Analysis
The revenue analysis of this User Fee Study Report is intended to provide additional context as a projection of what the fee changes will have in revenue, assuming no participation changes in service requests. The projections are based on the average fee change for each department and evaluates the projected revenue change resulting from suggested fees.

Impact on Demand (Elasticity)
Economic principles of elasticity suggest that increased costs for services (higher fees) will eventually curtail the demand for the services; whereas lower fees may spark an incentive to utilize the services and encourage certain actions. Either of these conditions may be a desirable effect to the City. However, the level of the fees that would cause demand changes is largely unknown. The cost of service study did not attempt to evaluate the economic or behavioral impacts of higher or lower fees; nevertheless, the City should consider the potential impacts of these issues when deciding on fee levels.

Summary
City staff is recommending setting user fees at suggested fee amounts as detailed in Appendix C. City and departmental goals, City Council priorities, policy initiatives, past performance, implementation issues, and other internal and external factors should influence staff recommendations and City Council decisions. In this case, the proper identification of additional services (new or existing services) and the update to a consistent and comprehensive fee schedule were the primary objectives of this study. City staff has reviewed the full costs and identified the recommended fee levels for consideration by City Council.

Estimated Revenue Change
Department/Fund
FY 24/25
User Fee
Revenue
Projected
Revenue
Change
100: COMM & ECON DEV 1,150,245 $171,211
100: FINANCE 9,362 $1,474
100: PARKS & RECREATION 53,037 $10,721
100: POLICE 56,320 $26,037
620: WATER 30,361 -$3,101
*Does not include revenue effect of new fees DRAFT
63 12 Comprehensive User Fee Study
The following sections provide background for each department, division, and fee group and the results of this study’s analysis of their fees. For the full list of each fee’s analysis, refer to Appendix C of this report.

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64 13 Comprehensive User Fee Study
Administrative Services
Administrative Services fees include services provided by the City Manager Department and its subsequent offices such as the City Attorney and City Clerk. Responsibilities of the Department include:

Personnel/Employee Relations, Risk Management, Information Technology Systems, public information and outreach, policy development and legislative advocacy, grant management, and retention of all city records and Municipal Elections.

Analysis
Willdan individually reviewed the services associated with the Administrative Services Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of the Administrative services relied primarily upon a standard unit cost build-up approach for fees, excluding fees set by the State, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that current fees are not in line with the full cost of providing services. Staff is recommending the fees be adjusted as detailed in Appendix C. As a result, there would be:
 An increase to 4 fees;
 3 fees would decrease;
 6 new document printing/copying fees will be added;
 4 fees would remain as currently set, and;
 the average fee change would be a decrease of 11% for current fees.

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65 14 Comprehensive User Fee Study
Finance
The Finance Department is responsible for establishing and maintaining an effective financial accounting system that accurately reflects the City’s financial operations and provides a framework for financial planning and analysis.

Analysis
Willdan individually reviewed the services associated with the Finance Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The services listed under Finance services consist of a few flat cost-based fees, City Animal Regulating fees set by County of Ventura, and others set by the State. The analysis of the cost-based services relied upon a standard unit cost build-up approach, whereby we determined the reasonable cost of each fee occurrence using staff time to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that current fees are below the full cost of providing service. Staff is recommending the fees be adjusted as detailed in Appendix C. As a result, there would be:
 An increase to 6 fees;
 7 fees would remain as currently set, and;
 the average fee change would be an increase of 13% for current fees. DRAFT 66 15 Comprehensive User Fee Study
Public Works
The Public Works Department is a highly trained, dedicated, and responsive service-oriented organization.

It consists of the following service divisions: Administration and Engineering, Fleet, Streets, Water, Wastewater (contract), and Solid Waste (contract).

The Public Works Department is responsible for the City’s street system, including roads, parking lots, bicycle and pedestrian facilities, traffic control devices, streetlights, storm drains, flood control facilities, and bridges; Hillsborough Open Space District; Geological Hazard Abatement District; potable water system; wastewater collection system and associated treatment works (Water Recycling Facility); and fleet maintenance. The Department also administers the Capital Improvement Program (CIP), including the Pavement Management Plan (PMP) and water and sewer repair and replacement programs. Public Works provides support services to the Community and Economic Development Department, which reviews private land development projects on behalf of Public Works for grading, drainage, water, sewer, and street improvements.

Analysis
Willdan individually reviewed the services associated with the Public Works Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of the Public Works services relied primarily upon a standard unit cost build-up approach for fees, whereby the reasonable cost of each fee occurrence was determined using staff time involved with providing the service to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City Central Services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that current fees are currently below the full cost of providing services. Staff is recommending the fees be adjusted as detailed in Appendix C. As a result, there would be:
 an increase to 10 fees;
 1 fee would decrease;
 47 fees would remain as currently set;
 7 fees would change to deposit based or current market price from a flat fee;  32 new fees will be added, and;
 the average estimated fee increase would be around 49% for current fees.

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67 16 Comprehensive User Fee Study
Planning
The Planning Division establishes and implements current and future land use policies and regulations for Santa Paula through land use regulation activities. This authority is derived from the City’s power to protect the health, safety, and welfare of the community.

The Planning Division consists of four staff members, with day-to-day management overseen by the Planning & Economic Development Manager. This manager handles departmental functions, maintains planning files, assigns staff projects, and ensures compliance with state, regional, and local mandated planning programs and regulations. The division is supported by an Associate Planner, an Assistant Planner, and a Community Development Technician
Analysis
Willdan individually reviewed the services associated with the Planning Division. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of Planning services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved in providing services to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most of the current fees are underfunding the cost of most of the services.

Staff is recommending the fees be adjusted as detailed in Appendix C. As a result, there would be:
 An increase to 55 fees;
 7 fees would decrease;
 2 new fees will be added;
 19 fees would remain as currently set, and;
 the average fee change would be an increase of 8% for current fees.

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68 17 Comprehensive User Fee Study
Building and Safety
The Building and Safety Division oversees the planning, construction, maintenance, and alterations of all structures and buildings on private property to ensure the safety and well-being of citizens and visitors while increasing property values in the City. Responsibilities include reviewing plans for compliance with national, state, and local codes; issuing building, plumbing, electrical, and mechanical permits; conducting inspections during construction; performing emergency inspections; maintaining building records and plans; and administering general building and construction information.

The Code Compliance team, operating within the Building & Safety Division, maintains and improves the quality of Santa Paula’s neighborhoods by ensuring public compliance with the City’s Municipal Code. The team responds to complaints regarding potential violations of Municipal, Building, Zoning, and Health and Safety Codes, initiating fair and unbiased enforcement actions to correct violations and educating property owners to maintain code compliance
Analysis
Willdan individually reviewed the services associated with the Building and Safety Division. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of Building and Safety services relied primarily upon a standard unit cost build-up approach, whereby we determined the reasonable cost of each fee occurrence using staff time to recover the direct cost of staff and pro-rata share of departmental costs, including indirect costs for City central services.

Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that services are currently set below the full cost of providing them. It is recommended that the City increase cost recovery at or near 100% for Building and Safety services as detailed in Appendix C. As a result, there would be:
 An increase to 205 fees, including Building Permit fees;  10 fees would decrease;
 Technology fee will change to a percentage based from a per building valuation fee;  9 fees would remain as currently set, and;
 the average fee change would be an increase of 18% for current fees.

In addition to the above referenced fees listed under Building, the Building Permit fees are also provided by this division. For the Building Permit fees, valuation is used as a proxy for measuring the effort needed to provide services on a case-by-case basis. This method is an industry standard widely used by other jurisdictions to evaluate the cost of providing service. It is generally understood that the larger and more complex a project is, the more time and effort that is required to provide the service. Project valuation also follows that trend. By using a combination of either project valuation or historical revenue figures along with a multiplier or cost recovery analysis for historical and anticipated future trends, current cost recovery along with variability in charges due to project type and scale is determined. The result of the cost analysis completed for the Building Permit program found that the program is currently operating at 84% cost DRAFT
69 18 Comprehensive User Fee Study
recovery based on past activity levels. Staff is recommending that the fees be increased to 100% cost recovery.

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70 19 Comprehensive User Fee Study
Police
The Police Department is responsible for ensuring public safety and protecting life and property in the City of Santa Paula. It provides a comprehensive range of law enforcement services within the city’s jurisdiction.

Led by Interim Chief of Police Don Aguilar and his executive staff, the department consists of 31 sworn officers, 1 reserve police officer, 7 professional supporting staff, 3 part-time supporting staff, and several volunteers. The department is actively recruiting additional full-time police officers, dispatchers, and community service officers.

Analysis
Willdan individually reviewed the services and programs associated with the Police Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of Police services relied primarily upon a standard unit cost build-up approach, whereby the reasonable cost of each fee occurrence was determined using staff time involved in providing services to recover the direct cost of staff and the pro-rata share of departmental costs, including indirect costs for City central services. Willdan then compared the calculated full cost against the current fee amount to determine, if charged, whether the current fee is recovering the costs associated with the requested service. The analysis found that most of the current fees are underfunding the cost of providing most services. Staff is recommending the fees be adjusted as detailed in Appendix C. As a result, there would be:
 An increase to 12 fees;
 2 fees would decrease;
 16 fees would remain as currently set, and;
 the average fee change would be an increase of 46%.

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71 20 Comprehensive User Fee Study
Parks And Recreation
The Parks and Recreation Department oversees the administration of the Santa Paula Community Center, Recreation & Community Services, Senior Services, Santa Paula Train Depot, Union Oil Building, Boys & Girls Club Building, Park Maintenance, Buildings and Grounds Maintenance, and the Graffiti Abatement Program.

The Parks and Recreation Department manages the maintenance of all City parks, the bike trail, and city buildings. It also oversees the scheduling and usage of 10 city athletic fields and two shared athletic fields, five of which are lighted.

The Parks & Recreation Department oversees recreation and community services programs, activities, and special events for all residents. The department provides centralized information and support for facility rentals, sports field reservations, jolly jump permits, class and activity registration, senior programs and referrals, department-sponsored special events, youth and adult sports leagues, preschool programs, the Santa Paula Proud volunteer program, and citywide special event and filming permits.

Analysis
Willdan individually reviewed the services associated with the Parks and Recreation Department. The review also consisted of an evaluation of existing services in an effort to update the fee schedule.

The analysis of most Parks and Recreation programs encompassed facility rentals and other recreation services. The fee for use for government owned facilities and property can be set discretionally by the City, typically based on past usage characteristics, policy goals, and surrounding jurisdiction comparison. The cost of capital acquisition, maintenance, repair, and upgrade to the City and subsequently the public is offset through rental or use fees. As such these fees should be set using the knowledge of activity use for the facilities, policy desires of the City, and market factors when desirable. It is generally accepted that some Parks and Recreation programs provide a measure of public benefit to the residents and City as a whole, and as such is it common for services to bear significant subsidies. In addition, cities generally want to ensure that their programs and services remain affordable to the community at large, and that the programs remain competitive with surrounding jurisdictions. For a few of the fees in Community Services a standard cost of service approach was used, but some of the additional cost considerations above were not included as this is primarily an operational cost analysis study that does not include considerations for capital. The analysis found that the current fees for facility use and services are below the cost of providing them. The analysis also included a cost recovery analysis for Communtiy Servies as a whole and it was determined to be operating at around 2% cost recovery. The suggested fees detailed in Appendix C. would result in:
 An increase for 27 fees;
 3 fees would decrease;
 32 new fees will be added, and;
 9 fees would remain as currently set, and;
 the average fee change would be an increase of 20%.

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72 21 Comprehensive User Fee Study
Appendix A – Total Allowable Cost to be Recovered
Below are the total allowable costs that may be recovered through User Fees; however, only a portion of the total allowable cost is recovered as staff not only works on services related to User Fees, but also works on an array of other City functions during the operational hours of the City. The amounts listed below will not reconcile to City budgets as costs that should not be included in overhead for personnel in the application of determining fully burdened hourly rates were excluded. Examples of these costs are capital, debt, monetary transfers, contract costs, and any other costs that are charged directly to the service requestor.

City of Santa Paula- User Fee
Overhead Rate Calculations
Department
Total
Personnel
Services
Department
Operations &
Administration
Direct
Overhead
%
Indirect
Allocation
%
100: C.S.-BUILDING MAINT 340,503 132,341 39% 0%
100: CITY CLERK 102,924 52,965 51% 0%
100: CITY MANAGER 497,041 92,336 19% 0%
100: COMM & ECON DEV 1,326,911 71,653 5% 38%
100: FINANCE 580,355 133,500 23% 0%
100: INFORMATION TECHNOLOGY 308,178 156,300 51% 0%
100: PARKS & RECREATION 1,629,799 443,244 27% 35%
100: POLICE 8,078,085 1,022,864 13% 32%
206: STORMWATER PROGRAM 88,846 4,328 5% 25%
610: SEWER 405,866 204,883 50% 9%
620: WATER 2,631,377 1,328,567 50% 15%
702: EQUIPMENT MAINTENANCE 329,331 59,930 18% 0%
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73 22 Comprehensive User Fee Study
Appendix B –Fully Burdened Hourly Rates
Below are fully burdened hourly rates of staff positions that provide for the services detailed in Appendix C. The FBHRs were used to determine the full cost of each service. They include the salary and benefit costs for each position as well as all applicable overhead amounts for each position. When a central service department position works on a fee or project in the purview of an operating department, the overhead rates of the operating department (shown in Appendix A) will be applied to that central service positions’ salary and benefit rate for full cost recovery since indirect overhead cost only applies to non-central service functions of the City. For any user fee service request that is outside the scope of the fees detailed in Appendix C, or for services for which there is no fee currently set, the City can charge up to the full cost of the FBHR for personnel involved.

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74 23 Comprehensive User Fee Study
City of Santa Paula- User Fee
Fully Burdened Hourly Rate Calculation
Department Title
Fully Burdened
Hourly Rate
100: CITY CLERK Clerk - CITY CLERK $129.02
100: CITY MANAGER CM - CITY MANAGER $280.20
100: CITY MANAGER CM - DCM $187.03
100: CITY MANAGER CM - EXECUTIVE ASSISTANT $73.07
100: COMM & ECON DEV Com/Econ Dev - ADMINISTRATIVE ANALYST I $95.85 100: COMM & ECON DEV Com/Econ Dev - ADMINISTRATIVE ASSISTANT $80.76 100: COMM & ECON DEV Com/Econ Dev - BUILDING INSPECTOR I $100.79 100: COMM & ECON DEV Com/Econ Dev - CHIEF BUILDING OFFICIAL $172.99 100: COMM & ECON DEV Com/Econ Dev - CODE ENFORCEMENT INSPECTOR $110.67 100: COMM & ECON DEV Com/Econ Dev - COMMUNITY DEVELOPMENT TECHNICIAN $96.52 100: COMM & ECON DEV Com/Econ Dev - MANAGEMENT ANALYST $148.76 100: COMM & ECON DEV Com/Econ Dev - PERMIT TECHNICIAN $112.38 100: COMM & ECON DEV Com/Econ Dev - PLANNER, ASSISTANT/GIS ANALYST $126.00 100: COMM & ECON DEV Com/Econ Dev - PLANNER, ASSOCIATE $141.58 100: COMM & ECON DEV Com/Econ Dev - PLANNING DIRECTOR $255.85 100: COMM & ECON DEV Com/Econ Dev - PLANNING MANAGER $193.13 702: EQUIPMENT MAINTENANCE Equip Maint - FLEET SUPERVISOR $100.66 702: EQUIPMENT MAINTENANCE Equip Maint - MECHANIC II $86.64 100: FINANCE Finance - ACCOUNTANT $111.78
100: FINANCE Finance - ACCOUNTING SPECIALIST $73.89
100: FINANCE Finance - ASSISTANT FINANCE DIRECTOR $159.13 100: FINANCE Finance - CUST SERVICES REP $68.03
100: FINANCE Finance - FINANCE DIRECTOR/CITY TREASURER $215.70 100: FINANCE Finance - PAYROLL SPECIALIST $82.18
100: INFORMATION TECHNOLOGY IT - IT MANAGER $248.68
100: INFORMATION TECHNOLOGY IT - IT SUPPORT ANALYST $140.83 100: C.S.-BUILDING MAINT Maint - ADMINISTRATIVE ANALYST I $89.79 100: C.S.-BUILDING MAINT Maint - CUSTODIAN $75.77
100: C.S.-BUILDING MAINT Maint - FAC MAINT WRK I $75.77 100: C.S.-BUILDING MAINT Maint - FAC MAINT WRK II $77.16 100: C.S.-BUILDING MAINT Maint - PARKS & FACILITIES SUPERVISOR $119.97 100: PARKS & RECREATION Parks - ADMINISTRATIVE ANALYST I $111.12 100: PARKS & RECREATION Parks - ADMINISTRATIVE ASSISTANT $93.26 100: PARKS & RECREATION Parks - FAC MAINT WRK I $94.13
100: PARKS & RECREATION Parks - FAC MAINT WRK II $91.97 100: PARKS & RECREATION Parks - LEAD PARK AND ABATEMENT SPECIALIST $95.67 100: PARKS & RECREATION Parks - PARKS & FACILITIES SUPERVISOR $148.46 100: PARKS & RECREATION Parks - PARKS & RECREATION DIRECTOR $293.24 100: PARKS & RECREATION Parks - RECREATION LEADER I / CITY CORP TRAINEE $148.69 100: PARKS & RECREATION Parks - RECREATION PROGRAM COORDINATOR $71.32 100: PARKS & RECREATION Parks - RECREATION SUPERVISOR $147.44 DRAFT
75 24 Comprehensive User Fee Study
City of Santa Paula- User Fee
Fully Burdened Hourly Rate Calculation
Department Title
Fully Burdened
Hourly Rate
100: PERS & EMPL REL Pers - HUMAN RESOURCE TECHNICIAN $76.80 100: PERS & EMPL REL Pers - HUMAN RESOURCES ANALYST $108.41 100: PERS & EMPL REL Pers - HUMAN RESOURCES MANAGER $188.14 100: POLICE Police - ANIMAL SERVICES COORDINAT $85.64
100: POLICE Police - COMM SERVICE OFFICER $37.68
100: POLICE Police - COMMUNITY SERVICES OFFICE $89.30
100: POLICE Police - EMERGENCY SERVICES COORDINATOR $135.42 100: POLICE Police - EVIDENCE & PROPERTY TECHNICIAN $98.82 100: POLICE Police - EXECUTIVE ASSISTANT $74.91
100: POLICE Police - POLICE CADET $29.66
100: POLICE Police - POLICE CHIEF $324.41
100: POLICE Police - POLICE COMMANDER $253.21
100: POLICE Police - POLICE OFFICER $157.15
100: POLICE Police - POLICE SENIOR $178.31
100: POLICE Police - POLICE SERGEANT $205.90
100: POLICE Police - PUB SAFETY DISPATCH SUPER $133.66
100: POLICE Police - PUBLIC SAFETY DISP CLERK $103.62
100: POLICE Police - RECORDS TECHNICIAN $85.95
100: POLICE Police - SR. RECORDS SUPERVISOR $127.58
100: RISK MANAGEMENT Risk - HUMAN RESOURCE TECHNICIAN $69.22 100: RISK MANAGEMENT Risk - HUMAN RESOURCES ANALYST $97.72 100: RISK MANAGEMENT Risk - HUMAN RESOURCES MANAGER $169.58 610: SEWER Sewer - ACCOUNTANT $149.00
610: SEWER Sewer - ADMINISTRATIVE ANALYST I $106.49
610: SEWER Sewer - ADMINISTRATIVE ANALYST II $135.14
610: SEWER Sewer - ASSISTANT PUB WORKS DIRECTOR $256.21 610: SEWER Sewer - ASSOCIATE ENGINEER $191.45
610: SEWER Sewer - MAINTANENCE WRK II $100.96
610: SEWER Sewer - MAINTENANCE WRK I $92.06
610: SEWER Sewer - MANAGEMENT ANALYST $169.69
610: SEWER Sewer - PERMIT TECHNICIAN $124.52
610: SEWER Sewer - PUB WORKS DIR/CITY ENGINE $316.60
610: SEWER Sewer - STREET MAINT LEADWORKER $106.20
206: STORMWATER PROGRAM Storm - ADMINISTRATIVE ANALYST I $84.85 206: STORMWATER PROGRAM Storm - ADMINISTRATIVE ANALYST II $107.69 206: STORMWATER PROGRAM Storm - MANAGEMENT ANALYST $135.22 206: STORMWATER PROGRAM Storm - PUB WORKS DIR/CITY ENGINE $252.28 620: WATER Water - ACCOUNTANT $156.97
620: WATER Water - ACCOUNTING SPECIALIST $115.17
620: WATER Water - ADMINISTRATIVE ANALYST I $112.18
620: WATER Water - ADMINISTRATIVE ANALYST II $142.37
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76 25 Comprehensive User Fee Study
City of Santa Paula- User Fee
Fully Burdened Hourly Rate Calculation
Department Title
Fully Burdened
Hourly Rate
620: WATER Water - ASSISTANT PUB WORKS DIRECTOR $269.91 620: WATER Water - ASSOCIATE ENGINEER $201.68
620: WATER Water - CUST SERVICES REP $95.95
620: WATER Water - DUAL OPERATOR II $138.94
620: WATER Water - DUAL OPERATOR III $145.50
620: WATER Water - DUAL OPERATOR IV $153.28
620: WATER Water - FINANCE DIRECTOR/CITY TREASURER $304.24 620: WATER Water - MAINTANENCE WRK II $106.35
620: WATER Water - MAINTENANCE WRK I $96.98
620: WATER Water - MANAGEMENT ANALYST $178.77
620: WATER Water - PERMIT TECHNICIAN $131.18
620: WATER Water - PUB WORKS DIR/CITY ENGINE $333.53
620: WATER Water - STREET MAINT LEADWORKER $111.87
620: WATER Water - WATER OPERATIONS SUPERINTENDENT $250.97 DRAFT 77 26 Comprehensive User Fee Study
Appendix C – Cost Recovery Analysis
The following tables provide the results of the analysis, resulting full cost recovery amount, and recommended fees. For fees, services, and penalties in which the full cost, existing fee, and suggested fee is listed as “NA”, the amount or percentage was not calculable. This is most common when either the current or the suggested fee includes a variable component that is not comparable on a one-to-one basis, a full cost was not calculated (for penalties, fines, market-based fees, or items not included in the study), or when there is not a current fee amount to compare against.

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78 Administrative Services Fees
Item No. Title
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 1 Mobile Home Review Services2 Annual Registration Fee $2.00 $890.58 99% $10.00 $83 New Resident Processing Fee $31.25 $37.19 6% $35.00 $44 Application to Increase Rent - City Processing Fee $8,048.00 $8,836.00 0% $8,836.00 $7885 Application to Increase Rent - City Attorney and/or Contract Services Provider Review Actual Cost. $45,000 Initial Deposit NA NA Actual Cost. $0 6 Appeal Fee $5,000.00 deposit $3,022.68 1% $3,000.00 -$2,000 7 Document Certification $13.39 $64.51 1% $64.00 $518 Available On-Line: Copies of audio tapes, agendas and minutes for City Council and Planning Commission, Municipal Code Updates Available on- line NA NA Available on- line $0 9 Document Printing/Copying - postage if mailed Postage rate NA NA Postage rate $010 Document Printing/Copying - GIS 2' x 3' $21.42 NA NA $21.42 $011 Document Printing/Copying - 8 1/2 x11 (one sided black ink) New $0.15 0% $0.15 NA12 Document Printing/Copying - 8 1/2 x11 (two sided black ink) New $0.20 0% $0.20 NA13 Document Printing/Copying - 8 1/2 x11 (one sided color ink) New $0.50 0% $0.50 NA14 Document Printing/Copying - 8 1/2 x11 (two sided colorink) New $0.75 0% $0.75 NA15 Document Printing/Copying - up to 2' x 3' New $5.20 0% $5.20 NA16 Document Printing/Copying - greater than 2' x 3' New $6.40 0% $6.40 NA17 Main Street Banner - Up to 5 pairs on street lights $612.22 $203.33 0% $203.00 -$40918 Main Street Banner - Additional pair for street lights $244.89 $203.33 0% $203.00 -$4219 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. 27 DRAFT
79 Finance Fees
Item No. Title
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 1 City Animal Regulation (fees as set by County of Ventura)2 Altered dog license fee County of Ventura NA NA County of Ventura $0 3 Un-altered dog license fee County of Ventura NA NA County of Ventura $0 4 Vendor Permit $21.73 NA NA $21.73 $05 Utility Account Set-up $30.65 $35.48 0% $35.48 $56 Water Discontinuance Processing Fee-Delinquency $80.00 Processing from Public Works apply $201.73 50% $100.00 $207 Lien Administrative Service (Per Parcel- placed with lien) $46.86 $55.42 0% $55.42 $98 Lien Administrative Service (Per Parcel-Early Release Requested) $20.86 $36.94 0% $36.94 $169 Returned Check Processing Fees set by California Civil Code Ch. 522 Sec. 1719. Additional charges may apply if not paid within 30 days of the receipt of the letter. See CA Civil Code Ch. 552 Sec. 1719 10 First item $25.00 NA NA $25.00 $011 Each additional item $35.00 NA NA $35.00 $012 Business License $250.00 per day NA NA $250.00 $013 Business License - Duplicate for Lost License $6.25 $17.74 0% $17.74 $1114 Business License - Transfer of License $6.25 For changes in the name of the business or address changes within City limits the Planning Department may require an additional Inspection fee. $18.47 0% $18.47 $1215 Vendor Permit $22.00 NA NA $22.00 $016 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. 28 DRAFT
80 Public Works Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ1 Development Review Fees2 Planning Application Review 3 Plan & Map Check Initial Submittal for Concept Review 4 Single Dwelling Unit $214.28
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $7,500.00 Deposit NA
5 Commercial (per unit) $734.66
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $7,500.00 Deposit NA
6 Multi-Family / Multi-Use $1,163.21
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $10,000.00 Deposit NA
7 Tentative Map and Plan Checks
County does technical review and City administers the process 8 Engineering Construction Plan Check - Single Dwelling Unit (1-4 parcels) COA'S - 8 - R-2/C-3 R-1/B-3 $1,469.32 Deposit NA NA $1,469.32 Deposit $0 9 Engineering Construction Plan Check - Commercial (per unit) (1-4 parcels) COA'S - 8 - R-2/C- 3 R-1/B-3 $1,469.32 Deposit NA NA $1,469.32 Deposit $0 10 Engineering Construction Plan Check - Multi-Family/Multi-Use COA's 10 $2,448.87 Deposit NA NA $2,448.87 Deposit $0 11 Engineering Construction Plan Check - Subdivision (5-50 Lots) 12 50 Parcels or less (Per Lot) $15,000.00 Deposit NA NA $15,000.00 Deposit $0 13 Greater than 50 Parcels (Per Lot) $20,000.00 Deposit NA NA $20,000.00 Deposit $014 EIR Review15 Initial Study $3,673.31 Deposit NA NA $3,673.31 Deposit $016 EIR $9,550.60 Deposit NA NA $9,550.60 Deposit $017 Engineering Submittal Review Fees18 Lot Line Adjustment/Lot Merger19 City Administrative Processing Fee $1,101.99 Deposit NA NA $1,101.99 Deposit $020 County Review Fee Per County Fee Structure Fees apply per county fee structure NA NA Per County Fee Structure $0 21 Parcel Map22 City Administrative Processing Fee $1,591.77 Deposit NA NA $1,591.77 Deposit $023 County Review Fee Per County Fee Structure Fees apply per county fee structure NA NA Per County Fee Structure $0 24 Tract Map25 City Administrative Processing Fee $3,061.09 Deposit NA NA $3,061.09 Deposit $026 County Review Fee Per County Fee Structure Fees apply per county fee structure NA NA Per County Fee Structure $0 27 Subdivision Map Revision28 City Administrative Processing Fee $1,591.77 Deposit NA NA $1,591.77 Deposit $029 County Review Fee Per County Fee Structure Fees apply per county fee structure NA NA Per County Fee Structure $0 30 Subdivision Construction Time Extension $306.11 NA NA $306.11 $031 SWPCP Fee % based on Engineer Cost Estimate
$464.04 NA
$400.00* (Base Fee) Actual Cost is a % based on Engineer Cost Estimate $0
29 DRAFT
81 Public Works Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ32 SWPP Fee % based on Engineer Cost Estimate
$534.54 NA
$400.00* (Base Fee) Actual Cost is a % based on Engineer Cost Estimate $0
33 Soils & Geology Fee New Deposit Consultant Review NA NA $500.00 Deposit NA34 City Administrative Processing Fee $673.44 NA NA $673.44 $035 Improvements Plan Check Fee New Deposit NA NA Engineer Cost Estimate Deposit NA36 Grading Plan Check Fee % based on Engineer Cost Estimate
Deposit NA NA % based on Engineer Cost Estimate Deposit $0 37 General Plan Fee New Deposit NA NA % based on Engineer Cost Estimate Deposit NA38 Grading Permit Issuance Fee New NA NA % based on Engineer Cost Estimate Deposit NA39 Inspection Fees Engineer Cost Estimate Deposit NA NA Engineer Cost Estimate Deposit $0 40 Building Plan Review Fee 41 SFR Addition/Remodel [Within Flood Zone] New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $1,500.00 Deposit NA
42 ADU Garage Conversion [Within Flood Zone] New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $2,000.00 Deposit NA
43 New Detached ADU [Within Flood Zone] New Deposit
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $2,000.00 Deposit NA
44 New Attached ADU [Within Flood Zone] New Deposit
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $3,000.00 Deposit NA
45 New SFR [Within Flood Zone] New Deposit
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $7,500.00 Deposit NA
46 Commerical Tentant Improvement [Within Flood Zone] New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $7,500.00 Deposit NA
47 New Commercial Project [Within Flood Zone] New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $15,000.00 Deposit NA
48 SFR Addition/Remodel [Not in Flood Zone] New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $600.00 Deposit NA
49 ADU Garage Conversion [Not in Flood Zone] New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $600.00 Deposit NA
50 New Detached ADU [Not in Flood Zone] New Deposit
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $1,000.00 Deposit NA
30 DRAFT
82 Public Works Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ51 New Attached ADU [Not in Flood Zone] New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $1,000.00 Deposit NA
52 New SFR [Not in Flood Zone] New Deposit
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $5,400.00 Deposit NA
53 Commerical Tentant Improvement [Not in Flood Zone] New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $4,000.00 Deposit NA
54 New Commercial Project [Not in Flood Zone] New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $5,000.00 Deposit NA
55 Subdivisions & large projects FAHR Consultant Review NA NA FAHR $056 Design Plan Review Fee 57 Single Dwelling Unit New Deposit Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $7,500.00 Deposit NA
58 Commercial (per unit) New Deposit
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $5,000.00 Deposit NA
59 Multi-Family / Multi-Use New Deposit
Base Deposit is shown. Applicant is responsible for actual cost of consultant review NA NA $15,000.00 Deposit NA
60 Encroachment Permits / Miscellaneous Permits61 Public Works Encroachment Permit Issuance $244.89 $262.35 0% $262.00 $1762 Additional Construction Observation Fee $61.22 NA NA $61.22 $0 63 Public Works Annual Blanket Encroachment Permit Issuance $734.66 $867.40 0% $867.00 $13264 Site Specific Encroachment (Non Annual/Blanket Permit Activity) New Deposit NA NA $1,202.50 Deposit NA65 Per subsequent Permit - Within the Limits of City Excavation Limit $122.44 $262.35 30% $183.00 $6166 Per subsequent Permit - Exceeding Limits of City Excavation Limit $81.63 per 50 l.f.

Code limits excavations to 16 feet in length, or 32 square feet. Any excavation which exceeds the prescribed limits, or street closures, construction projects, or any appurtenant work performed by contractors employed by Southern California Edison shall require a separate standard Encroachment Permit issued by the Santa Paula Public Works Department NA NA $81.63 per 50 l.f. $0
67 Oversize/Overweight Vehicle Permit (Annual) $90.00 NA NA $90.00 $068 Oversize/Overweight Vehicle Permit (Daily) $16.00 NA NA $16.00 $069 Annual Discharge Permit/Monitoring-Significant Ind. Discharger +(Consultant Deposit $2K) $306.11 $2,739.70 83% $459.00 $153 70 Annual Discharge Permit/Monitoring-Other Waste Discharger+(Consultant Deposit $2K) $306.11 $2,739.70 83% $459.00 $153 71 Extraterritorial Agreement Application and Processing fee $244.89 Consultant Review NA NA $10,000.00 Deposit $9,75572 Work without a Penalty New NA NA 2 x Permit Cost NA73 Other Engineering/General Field/Admin Services74 Deferred Improvement Agreement Actual Cost NA NA Actual Cost $075 Dedication, Abandonment, and Improvement Agreement Release Actual Cost NA NA Actual Cost $076 Special Traffic/Curb Marking $244.89 $305.00 0% $304.00 $59 Fee is set by the State of California Department of Transportation. The fee is 31 DRAFT
83 Public Works Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ77 Copies of Printed Material78 Postage (less than 2' x 3')79 Postage (greater than 2' x 3')80 2' x 3' Map of streets, street names, city limits, and parcels81 Damage to City Property Actual Cost NA NA Actual Cost $082 Flood Hazard Zone Determination $78.36 $201.68 42% $117.00 $3983 Sale of Plans & Spec Actual Cost NA NA Actual Cost $084 Construction and Demolition Permit $0.00 $464.04 100% $0.00 $085 Work without a Penalty New NA NA 2 x Permit Cost NA86 Public Works: Maintenance Worker $130.00 NA NA $130.00 $087 Water 88 Water Meter Cost (Radio-read meter) - 3/4" $234.00 NA NA Current Market Price NA89 Water Meter Cost (Radio-read meter) - 1" $275.00 NA NA Current Market Price NA90 Water Meter Cost (Radio-read meter) - 1 1/2" $549.00 NA NA Current Market Price NA91 Water Meter Cost (Radio-read meter) - 2" $693.00 NA NA Current Market Price NA92 Water Meter Cost (AMI Smart Meter) - 3" New NA NA Current Market Price NA93 Water Meter Cost (AMI Smart Meter) - 4" New NA NA Current Market Price NA94 Water Meter Cost (AMI Smart Meter) - 6" New NA NA Current Market Price NA95 Water Meter Cost (AMI Smart Meter) - 8" New NA NA Current Market Price NA96 Water Meter Installation Cost - 3/4" to 1" $257.75 Plus Material Costs $270.12 0% $270.00 $1297 Water Meter Installation Cost - 1.5" to 2" $257.75 Plus Material Costs $270.12 0% $270.00 $1298 Water Meter Installation Cost - 3" to 4" $687.35 Plus Material Costs $540.23 0% $540.00 -$14799 Water Meter Installation Cost - 6" to 8" New Plus Material Costs $675.29 0% $675.00 NA100 Water Meter Box Clean Up New It is the responsibility of the customer to have a clean and accessible meter box. We can leave a notice to clean that will trigger a clean up from the water crew if not cleaned within specified time. $540.23 0% $540.00 NA
101 Customer Side Leak New
30 day grace period from day of notice to repair, then daily charge at approximately 1/30th of monthly meter service charge for the respective sized meter with a 30 day penalty limit.

NA NA
$2/day for 3/4" meter. $3/day for 1" meter, $6/day for 1.5" meter, $9/day for 2" meter, $18/day for 3" Meters, $28/day for 4" meter NA
102 Water Service Installation - any size Actual Cost NA NA Actual Cost $0103 Hydrant Installation Actual Cost NA NA Actual Cost $0104 Meter/Hydrant Relocation Actual Cost NA NA Actual Cost $0105 Water Meter Test $85.92 Performed by a third party NA NA Actual Cost $0106 General Service Calls. (turn on/off, checking meter/leak) New $69.47 1% $69.00 NA107 Temporary Water Service - Installation/Removal $128.88 NA NA Actual Cost $0108 Temporary Water Service - Water Usage Deposit $1,071.00 NA NA Actual Cost $0109 Temporary Water Service - Water Usage Charge $38.00 NA NA Actual Cost $0110 Temporary Water Service - Unauthorized Relocation $107.00 NA NA Actual Cost $0111 Temporary Water Service - Water Use $107.00 NA NA Actual Cost $0112 Emergency Call-out Service Actual Cost minimum 2 hour charge NA NA Actual Cost $0 Reference
Administrative
Services Fee
Schedule
32 DRAFT
84 Public Works Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ113 Water Connection Fee - Detached Dwelling Unit114 Water Connection Fee - Attached Dwelling Unit115 Water Connection Fee - Mobile Home Unit116 Water Connection Fee - Commercial Lodging Unit117 Water Connection Fee - Commercial/Office Leases118 Water Connection Fee - Industrial, etc. 119 Water In-Lieu Fee - Single Family Residence - < 1 Acre $4,278.00 NA NA $4,278.00 $0120 Water In-Lieu Fee - Single/Multi Family Residence - >= 1 Acre $5,355.00 NA NA $5,355.00 $0121 Water In-Lieu Fee - Commercial/Industrial $.31 sq.ft. of lot NA NA $.31 sq.ft. of lot $0122 Water In-Lieu Fee - Parkland/Landscape $11,781.00 NA NA $11,781.00 $0123 Water Discontinuance Processing Fee-Delinquency $0.00 Processing fee from Finance applies. Ref Finance Department fee schedule NA NA $0.00 $0 124 Sewer 125 Residential Sewer Connection Fee126 Multifamily/Commercial Connection Fee127 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will passthrough to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application.

Reference
Development
Impact Mitigation
Fee Update 5/2/16
Reference DIF
update 5/2/16
33 DRAFT
85 Planning Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ 1 ADMINISTRATIVE APPROVALS2 Minor Modification (MM) (includes Time Extensions, may require attorney deposit) - 1st item $3,000.00 Deposit NA NA $3,000.00 Deposit $0 3 each additional item $645.00 $747.98 0% $747.00 $1024 Minor Modification (MM) small project New $1,458.37 0% $1,458.00 NA 5 Airport Land Use Consistency Review $1,500.00 Deposit NA NA $1,600.00 Deposit $1006 Concept Review or Pre-application7 By Staff $2,000.00 Deposit At the discretion of the Planning Director, the fee for Concept Review for large projects with multiple permit requests will be based upon FAHR with a $408 deposit $2,073.93 0% $2,073.00 Deposit $73
8 By Planning Commission $2,000.00 Deposit $2,073.93 0% $2,073.00 Deposit $739 Condo Conversion Review (per unit) $484.00 per Application $604.50 0% $604.00 per Application $120 10 Design Review11 Major: Commercial/Industrial., Multi-Family, $3,000.00 Deposit $3,464.45 0% $3,464.00 Deposit $46412 Minor: SFR brought onto site, Carports, Fences $2,000.00 Deposit NA NA $2,100.00 Deposit $10013 Home Occupation Permit $581.00 per Application Separate Business License and Building and Safety Inspection Fees Apply $205.69 3% $200.00 per Application -$381
14 Landscape Plan Review/Inspection (City processing fee) $1,000.00 Deposit Consultant fees apply separately $1,023.11 2% $1,000.00 Deposit $015 Plan check Review16 Discretionary Approvals-Parcel Map or Tract Maps w/o structures17 Base Fee $1,968.00 per Application $2,046.95 2% $2,000.00 per Application $32 18 Per unit/lot $1,968.00 $2,046.95 2% $2,000.00 $3219 Administrative Approvals greater than 500 sq ft $645.00 $747.98 0% $750.00 $10520 Other changes & new construction less than 500 sq ft $387.00 per Application $400.03 0% $400.00 per Application $13 21 Over the Counter Project Review $129.00 $149.50 0% $149.00 $2022 Additional Fees for 3rd + review $516.00 $640.03 0% $640.00 $12423 Second Unit Permit (Includes Design Review and NLUR) $2,000.00 Deposit NA NA $2,000.00 Deposit $024 Signs25 Sign $500.00 per Sign $261.88 0% $261.00 per Sign -$23926 Master Sign Plan, Amendments to sign plan, monument signs $3,000.00 Deposit NA NA $3,000.00 Deposit $0
27 Temporary Occupancy Permit $806.00 per Application $1,046.97 4% $1,000.00 per Application $194 28 Tree Removal Permit
34 DRAFT
86 Planning Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ 29 1-3 trees $581.00 $287.49 0% $287.00 -$29430 each additional tree $645.00 $287.49 0% $287.00 -$35831 Zoning Clearance32 Zoning Clearance $452.00 $574.99 0% $574.00 $12233 Zoning Clearance (new business zoning & parking verification) $323.00 $298.99 0% $298.00 -$25 34 Peddler/Vendor Solicitors Application $774.00 Separate Police and Finance Department Fees may Apply $669.90 0% $669.00 -$105 35 DISCRETIONARY APPROVALS36 Annexations $10,000.00 Deposit $12,129.78 0% $12,129.00 Deposit $2,12937 Appeals38 To Planning Commission $4,000.00 Deposit $4,084.35 2% $4,000.00 Deposit $039 To City Council $5,000.00 Deposit $4,084.35 2% $4,000.00 Deposit -$1,00040 Conditional Use Permit (Includes Design Review)41 Major: New Construction, Site Improvements, Sale of Alcohol, Surface Mining $10,000.00 Deposit $11,499.77 0% $11,500.00 Deposit $1,500 42 Minor: Change of Use, Freestanding signs requiring a CUP $4,161.00 Deposit $4,214.76 0% $4,200.00 Deposit $39 43 Density Bonus Review $4,000.00 Deposit $4,214.76 0% $4,200.00 Deposit $20044 Development Agreement $10,000.00 Deposit $12,484.68 0% $12,500.00 Deposit $2,50045 Farm Animal Permit $226.00 $238.38 0% $238.00 $1246 General Plan Amendment $12,000.00 Deposit NA NA $13,500.00 Deposit $1,50047 Growth Management Allocation $1,500.00 Deposit $1,641.75 0% $1,641.00 Deposit $14148 Historic Landmark Certification $1,500.00 Deposit $1,605.88 0% $1,605.00 Deposit $10549 (Certificate of Appropriateness) $1,000.00 Deposit $1,208.45 0% $1,208.00 Deposit $20850 Modification to PD, CUP (MOD) $2,500.00 Deposit $2,645.43 0% $2,645.00 Deposit $14551 Planned Development Permit52 Residential $2,900.00 Deposit NA NA $3,031.00 Deposit $13153 Specific Plan54 Review $15,000.00 Deposit $16,178.67 0% $16,178.00 Deposit $1,17855 Amendment $15,000.00 Deposit $16,178.67 0% $16,178.00 Deposit $1,17856 Temporary Use Permit $800.00 Deposit $873.98 0% $873.00 Deposit $7357 Variance58 Major: Multiple Items. Dev. Stds $6,000.00 Deposit $6,001.89 0% $6,000.00 Deposit $059 Minor: Single Item/Dev. Std. $4,000.00 Deposit $4,599.91 0% $4,599.00 Deposit $59960 Zone Change/ Zoning Text Amendment $8,500.00 Deposit $8,624.83 0% $8,624.00 Deposit $12461 Adult Business62 New/Relocated/Expanded Trans/Suspend/Reinstate $1,500.00 Deposit $1,693.87 0% $1,693.00 Deposit $19363 Annual Renewal of permit $1,000.00 Deposit NA NA $1,150.00 Deposit $15064 New Employee/Annual Renewal Employee $1,000.00 Deposit NA NA $1,150.00 Deposit $15065 Massage Business/Clinics66 Massage Clinic (New / relocated) $1,500.00 Deposit $1,693.87 0% $1,693.00 Deposit $193 35 DRAFT
87 Planning Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ 67 Massage Clinic (Renewal) $700.00 Deposit NA NA $815.00 Deposit $11568 Massage Technician Permit (New) $700.00 Deposit NA NA $815.00 Deposit $11569 Massage Technician Permit Renewal $600.00 Deposit NA NA $815.00 Deposit $21570 Outdoor Dining/Café Entertainment (may require Atty dep.) $1,300.00 $1,468.71 0% $1,468.00 $168 71 SUBDIVISION MAP ACT72 Parcel Map $4,500.00 Deposit $5,429.14 0% $5,429.00 Deposit $92973 Tentative or Vesting Tract Map $6,000.00 Deposit $7,919.07 16% $6,639.00 Deposit $63974 Lot Line Adjustment, Reversion to Acreage, Lot Merger, Certificate of Compliance $2,000.00 Deposit $2,103.66 0% $2,103.00 Deposit $103 75 ENVIRONMENTAL REVIEW76 County of Ventura Filing Fee n/a County establishes fee amount. Passed through to County NA NA n/a $0 77 Categorical Exemption $700.00 Deposit $894.12 0% $894.00 Deposit $19478 Initial Study and Negative Declaration $7,000.00 Deposit Costs of EIR contractor paid separately by applicant. Fee is for City staff review and facilitation $7,009.91 0% $7,000.00 Deposit $0
79 EIR $10,000.00 Deposit $11,224.66 0% $11,224.00 Deposit $1,22480 Mitigation Monitoring/Reporting $2,500.00 Deposit $2,749.47 0% $2,749.00 Deposit $24981 MISCELLANEOUS82 Attorney Fee $1,000.00 Deposit Due to nature of project, Planning Director may require larger deposit. NA NA $1,000.00 Deposit $0 83 Inclusionary Housing Ordinance $800.00 Deposit Due to nature of project, Planning Director may require larger deposit. $1,039.55 0% $1,039.00 Deposit $239 84 Planning Department $129.00 NA NA $129.00 $085 In-Lieu Fee Calculations86 City Architectural Design Review Services per Resolution 6533 $0.00
Resolution 6533 implements City Architectural Review of specific types of projects due to their size and location (see applicable list for projects requiring this review) $0.00 NA $0.00 $0
87 Legal Advertising for Public Hearings $2,000.00 Deposit $2,202.82 0% $2,203.00 Deposit $20388 Legal Advertising Notice for Environmental (ND,MND,EIR) $1,500.00 Deposit $1,564.55 0% $1,564.00 Deposit $64 89 Document Printing/Copying90 Black/white 8 ½ x 11 (10 or less pages)91 Black/white 8 ½ x 11 (additional over 10 pages) Reference
Administrative
Services Fee
Schedule
36 DRAFT
88 Planning Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ 92 Black/white 8 ½ X 1493 Black/white 8 ½ x 1794 Maps95 GIS Map 2’x3’96 General Plan Map color 2.5’ x 3’97 General Plan Map color, 11”x 17”98 Zoning Map, color, 11”x 17”99 Documents100 1998 General Plan, bound Available on-line NA NA Available on- line $0 101 1998 General Plan EIR, bound Available on-line NA NA Available on- line $0 102 2012 Housing Element Available on-line NA NA Available on- line $0 103 2004 Development/Zoning Code Available on-line NA NA Available on- line $0 104 Postage-mailing copies Available on-line NA NA Available on- line $0 105 Subscriptions106 Planning Commission Agendas Available on-line NA NA Available on- line $0 107 Planning Commission Minutes Available on-line NA NA Available on- line $0 108 Services provided by department personnel not covered (Per Hour) (2 hour minimum)109 First 2 Hours $258.00 $319.13 0% $319.00 $61110 Each Additional Hour $258.00 $319.13 0% $319.00 $61111 General Plan Maintenance Fee New General Plan, Housing Elelement, Muni -code Update (fee collected by Building & Safety) 6% 1% 6% % of Permit
Fee
NA
112 Site Development Permit New (Ord 1242) $1,200.00 Deposit $1,213.26 0% $1,213.00 Deposit $13113 Construction/Post approval/Phasing (i.e. subdivisions, Spec Plans) $3,000.00 Deposit NA NA $3,000.00 Deposit $0 114 TUP/Stock piling materials $3,200.00 Deposit $3,257.36 0% $3,257.00 Deposit $57115 Legal Advertising for Public hearings (1000 ft radius) $580.00 Deposit $642.65 0% $642.00 Deposit $62116 Mills Act (tax incentives Historic Structures) $2,000.00 Deposit $2,107.38 0% $2,107.00 Deposit $107 Schedule
Reference
Administrative
Services Fee
Schedule
37 DRAFT
89 Planning Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ 117
For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will passthrough to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. 38 DRAFT
90 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 1 I - Building Permit Fees2 $2,000.00 $461.46 base fee @ $2,000 $550.09 0% $550.00 $893 each additional $1,000 or fraction thereof $9.44 each add'l $1,000 $11.25 0% $11.25 $24 $25,000.00 $678.61 base fee @ $25,000 $808.95 0% $808.00 $1295 each additional $1,000 or fraction thereof $30.40 each add'l $1,000 $36.24 0% $36.24 $66 $50,000.00 $1,438.66 base fee @ $50,000 $1,714.98 0% $1,714.00 $2757 each additional $1,000 or fraction thereof $9.23 each add'l $1,000 $11.00 0% $11.00 $28 $100,000.00 $1,900.11 base fee @ $100,000 $2,265.06 0% $2,265.00 $3659 each additional $1,000 or fraction thereof $10.86 each add'l $1,000 $12.94 0% $12.94 $210 $500,000.00 $6,243.22 base fee @ $500,000 $7,442.35 0% $7,442.00 $1,19911 each additional $1,000 or fraction thereof $8.85 each add'l $1,000 $10.55 0% $10.55 $212 $1,000,000.00 $10,667.77 base fee @ $1,000,000 $12,716.70 0% $12,716.00 $2,04813 each additional $1,000 or fraction thereof $10.67 each add'l $1,000 $12.72 0% $12.72 $214 II - Plan Check Fees15 1 - Plan Review fee for buildings and structures/Licensed16 $2,000.00 $217.16 base fee @ $2,000 $258.86 0% $258.00 $4117 each additional $1,000 or fraction thereof $8.26 each add'l $1,000 $9.85 0% $9.85 $218 $25,000.00 $407.17 base fee @ $25,000 $485.37 0% $485.00 $7819 each additional $1,000 or fraction thereof $9.77 each add'l $1,000 $11.65 0% $11.65 $220 $50,000.00 $651.47 base fee @ $50,000 $776.59 0% $776.00 $12521 each additional $1,000 or fraction thereof $13.03 each add'l $1,000 $15.53 0% $15.53 $322 $100,000.00 $1,302.93 base fee @ $100,000 $1,553.19 0% $1,553.00 $250 39 DRAFT
91 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 23 each additional $1,000 or fraction thereof $4.07 each add'l $1,000 $4.85 0% $4.85 $124 $500,000.00 $2,931.60 base fee @ $500,000 $3,494.67 0% $3,494.00 $56225 each additional $1,000 or fraction thereof $2.82 each add'l $1,000 $3.37 0% $3.37 $126 $1,000,000.00 $4,343.11 base fee @ $1,000,000 $5,177.28 0% $5,177.00 $83427 each additional $1,000 or fraction thereof $4.34 each add'l $1,000 $5.18 0% $5.18 $128 2 - Un-Licensed29 $2,000.00 $461.46 base fee @ $2,000 $550.09 0% $550.00 $8930 each additional $1,000 or fraction thereof $9.44 each add'l $1,000 $11.25 0% $11.25 $231 $25,000.00 $678.61 base fee @ $25,000 $808.95 0% $808.00 $12932 each additional $1,000 or fraction thereof $30.40 each add'l $1,000 $36.24 0% $36.24 $633 $50,000.00 $1,438.66 base fee @ $50,000 $1,714.98 0% $1,714.00 $27534 each additional $1,000 or fraction thereof $9.23 each add'l $1,000 $11.00 0% $11.00 $235 $100,000.00 $1,900.11 base fee @ $100,000 $2,265.06 0% $2,265.00 $36536 each additional $1,000 or fraction thereof $10.86 each add'l $1,000 $12.94 0% $12.94 $237 $500,000.00 $6,243.22 base fee @ $500,000 $7,442.35 0% $7,442.00 $1,19938 each additional $1,000 or fraction thereof $8.85 each add'l $1,000 $10.55 0% $10.55 $239 $1,000,000.00 $10,667.77 base fee @ $1,000,000 $12,716.70 0% $12,716.00 $2,04840 each additional $1,000 or fraction thereof $10.67 each add'l $1,000 $12.72 0% $12.72 $241 Energy Surcharge42 < 10 sq ft $190.01 $340.92 0% $340.00 $15043 10 - 50 sq ft $217.16 $340.92 0% $340.00 $12344 50 sq ft and above $244.30 $340.92 0% $340.00 $9645 Disabled Access Review 46 Plan Check 40 DRAFT
92 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 47 $2,000.00 $76.00 base fee @ $2,000 $90.60 1% $90.00 $1448 each additional $1,000 or fraction thereof $2.60 each add'l $1,000 $3.10 0% $3.10 $049 $25,000.00 $135.72 base fee @ $25,000 $161.79 0% $161.00 $2550 each additional $1,000 or fraction thereof $10.86 each add'l $1,000 $12.94 0% $12.94 $251 $50,000.00 $407.17 base fee @ $50,000 $485.37 0% $485.00 $7852 each additional $1,000 or fraction thereof $5.54 each add'l $1,000 $6.60 0% $6.60 $153 $100,000.00 $684.04 base fee @ $100,000 $815.42 0% $815.00 $13154 each additional $1,000 or fraction thereof $3.18 each add'l $1,000 $3.79 0% $3.79 $155 $500,000.00 $1,954.40 base fee @ $500,000 $2,329.78 0% $2,329.00 $37556 each additional $1,000 or fraction thereof $4.56 each add'l $1,000 $5.44 0% $5.44 $157 1000000 $4,234.53 base fee @ $1,000,000 $5,047.85 0% $5,047.00 $81258 each additional $1,000 or fraction thereof $4.23 each add'l $1,000 $5.05 0% $5.05 $159 Inspection60 $2,000.00 $108.58 base fee @ $2,000 $129.43 0% $129.00 $2061 each additional $1,000 or fraction thereof $3.54 each add'l $1,000 $4.22 0% $4.22 $162 $25,000.00 $190.01 base fee @ $25,000 $226.51 0% $226.00 $3663 each additional $1,000 or fraction thereof $11.94 each add'l $1,000 $14.24 0% $14.24 $264 $50,000.00 $488.60 base fee @ $50,000 $582.44 0% $582.00 $9365 each additional $1,000 or fraction thereof $4.78 each add'l $1,000 $5.69 0% $5.69 $166 $100,000.00 $727.47 base fee @ $100,000 $867.20 0% $867.00 $14067 each additional $1,000 or fraction thereof $1.44 each add'l $1,000 $1.72 0% $1.72 $0 41 DRAFT
93 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 68 $500,000.00 $1,302.93 base fee @ $500,000 $1,553.19 0% $1,553.00 $25069 each additional $1,000 or fraction thereof $1.30 each add'l $1,000 $1.55 0% $1.55 $070 $1,000,000.00 $1,954.40 base fee @ $1,000,000 $2,329.78 0% $2,329.00 $37571 each additional $1,000 or fraction thereof $1.95 each add'l $1,000 $2.33 0% $2.33 $072 High Fire Hazard Area Fee73 Plan Check74 $2,000.00 $54.29 base fee @ $2,000 $64.72 1% $64.00 $1075 each additional $1,000 or fraction thereof $1.18 each add'l $1,000 $1.41 0% $1.41 $076 $25,000.00 $81.43 base fee @ $25,000 $97.07 0% $97.00 $1677 each additional $1,000 or fraction thereof $2.17 each add'l $1,000 $2.59 0% $2.59 $078 $50,000.00 $135.72 base fee @ $50,000 $161.79 0% $161.00 $2579 each additional $1,000 or fraction thereof $1.09 each add'l $1,000 $1.29 0% $1.29 $080 $100,000.00 $190.01 base fee @ $100,000 $226.51 0% $226.00 $3681 each additional $1,000 or fraction thereof $0.07 each add'l $1,000 $0.08 0% $0.08 $082 $500,000.00 $217.16 base fee @ $500,000 $258.86 0% $258.00 $4183 each additional $1,000 or fraction thereof $0.16 each add'l $1,000 $0.19 0% $0.19 $084 $1,000,000.00 $298.59 base fee @ $1,000,000 $355.94 0% $355.00 $5685 each additional $1,000 or fraction thereof $0.30 each add'l $1,000 $0.36 0% $0.36 $086 Inspection87 $2,000.00 $162.87 base fee @ $2,000 $194.15 0% $194.00 $3188 each additional $1,000 or fraction thereof $3.54 each add'l $1,000 $4.22 0% $4.22 $189 $25,000.00 $244.30 base fee @ $25,000 $291.22 0% $291.00 $47 42 DRAFT
94 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 90 each additional $1,000 or fraction thereof $9.77 each add'l $1,000 $11.65 0% $11.65 $291 $50,000.00 $488.60 base fee @ $50,000 $582.44 0% $582.00 $9392 each additional $1,000 or fraction thereof $3.26 each add'l $1,000 $3.88 0% $3.88 $193 $100,000.00 $651.47 base fee @ $100,000 $776.59 0% $776.00 $12594 each additional $1,000 or fraction thereof $0.54 each add'l $1,000 $0.65 0% $0.65 $095 $500,000.00 $868.62 base fee @ $500,000 $1,035.46 0% $1,035.00 $16696 each additional $1,000 or fraction thereof $0.22 each add'l $1,000 $0.26 0% $0.26 $097 $1,000,000.00 $977.20 base fee @ $1,000,000 $1,164.89 0% $1,164.00 $18798 each additional $1,000 or fraction thereof $0.98 each add'l $1,000 $1.16 0% $1.16 $099 MPE Plan Review100 $2,000.00 $81.43 base fee @ $2,000 $97.07 0% $97.00 $16101 each additional $1,000 or fraction thereof $3.54 each add'l $1,000 $4.22 0% $4.22 $1102 $25,000.00 $162.87 base fee @ $25,000 $194.15 0% $194.00 $31103 each additional $1,000 or fraction thereof $6.51 each add'l $1,000 $7.77 0% $7.77 $1104 $50,000.00 $325.73 base fee @ $50,000 $388.30 0% $388.00 $62105 each additional $1,000 or fraction thereof $7.60 each add'l $1,000 $9.06 0% $9.06 $1106 $100,000.00 $705.76 base fee @ $100,000 $841.31 0% $841.00 $135107 each additional $1,000 or fraction thereof $6.11 each add'l $1,000 $7.28 0% $7.28 $1108 $500,000.00 $3,148.76 base fee @ $500,000 $3,753.53 0% $3,753.00 $604109 each additional $1,000 or fraction thereof $5.05 each add'l $1,000 $6.02 0% $6.02 $1110 $1,000,000.00 $5,673.19 base fee @ $1,000,000 $6,762.83 0% $6,762.00 $1,089 43 DRAFT
95 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 111 each additional $1,000 or fraction thereof $5.67 each add'l $1,000 $6.76 0% $6.76 $1112 Additional Plan Review Fee $81.43 $97.07 0% $97.00 $16113 Fast Track Plan Review Fee $217.16 $258.86 0% $258.00 $41114 Mobile home/coach foundation system plan check $434.31 $517.73 0% $517.00 $83115 Use of outside consultants for plan review $108.58 $129.43 0% $129.00 $20116 Green Building For the review of C.C.T. Title 24, Part 11 requirements117 Plan Check118 $2,000.00 $86.86 base fee @ $2,000 $103.55 1% $103.00 $16119 each additional $1,000 or fraction thereof $0.94 each add'l $1,000 $1.13 0% $1.13 $0120 $25,000.00 $108.58 base fee @ $25,000 $129.43 0% $129.00 $20121 each additional $1,000 or fraction thereof $0.65 each add'l $1,000 $0.78 0% $0.78 $0122 $50,000.00 $124.86 base fee @ $50,000 $148.85 1% $148.00 $23123 each additional $1,000 or fraction thereof $0.65 each add'l $1,000 $0.78 0% $0.78 $0124 $100,000.00 $157.44 base fee @ $100,000 $187.68 0% $187.00 $30125 each additional $1,000 or fraction thereof $0.37 each add'l $1,000 $0.44 0% $0.44 $0126 $500,000.00 $304.02 base fee @ $500,000 $362.41 0% $362.00 $58127 each additional $1,000 or fraction thereof $0.42 each add'l $1,000 $0.50 0% $0.50 $0128 $1,000,000.00 $515.74 base fee @ $1,000,000 $614.80 0% $614.00 $98129 each additional $1,000 or fraction thereof $0.52 each add'l $1,000 $0.61 0% $0.61 $0130 Inspection131 $2,000.00 $54.29 base fee @ $2,000 $64.72 1% $64.00 $10132 each additional $1,000 or fraction thereof $1.18 each add'l $1,000 $1.41 0% $1.41 $0 44 DRAFT
96 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 133 $25,000.00 $81.43 base fee @ $25,000 $97.07 0% $97.00 $16134 each additional $1,000 or fraction thereof $1.09 each add'l $1,000 $1.29 0% $1.29 $0135 $50,000.00 $108.58 base fee @ $50,000 $129.43 0% $129.00 $20136 each additional $1,000 or fraction thereof $0.54 each add'l $1,000 $0.65 0% $0.65 $0137 $100,000.00 $135.72 base fee @ $100,000 $161.79 0% $161.00 $25138 each additional $1,000 or fraction thereof $0.68 each add'l $1,000 $0.81 0% $0.81 $0139 $500,000.00 $407.17 base fee @ $500,000 $485.37 0% $485.00 $78140 each additional $1,000 or fraction thereof $0.92 each add'l $1,000 $1.10 0% $1.10 $0141 $1,000,000.00 $868.62 base fee @ $1,000,000 $1,035.46 0% $1,035.00 $166142 each additional $1,000 or fraction thereof $0.87 each add'l $1,000 $1.04 0% $1.04 $0143 Flood Plain Construction Fee144 Plan Check145 $2,000.00 $48.86 base fee @ $2,000 $58.24 0% $58.00 $9146 each additional $1,000 or fraction thereof $3.07 each add'l $1,000 $3.66 0% $3.66 $1147 $25,000.00 $119.44 base fee @ $25,000 $142.38 0% $142.00 $23148 each additional $1,000 or fraction thereof $5.86 each add'l $1,000 $6.99 0% $6.99 $1149 $50,000.00 $266.02 base fee @ $50,000 $317.11 0% $317.00 $51150 each additional $1,000 or fraction thereof $1.52 each add'l $1,000 $1.81 0% $1.81 $0151 $100,000.00 $342.02 base fee @ $100,000 $407.71 0% $407.00 $65152 each additional $1,000 or fraction thereof $0.26 each add'l $1,000 $0.31 0% $0.31 $0153 $500,000.00 $445.17 base fee @ $500,000 $530.67 0% $530.00 $85154 each additional $1,000 or fraction thereof $0.48 each add'l $1,000 $0.57 0% $0.57 $0 45 DRAFT
97 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 155 $1,000,000.00 $684.04 base fee @ $1,000,000 $815.42 0% $815.00 $131156 each additional $1,000 or fraction thereof $0.68 each add'l $1,000 $0.82 0% $0.82 $0157 Inspection158 $2,000.00 $32.57 base fee @ $2,000 $38.83 2% $38.00 $5159 each additional $1,000 or fraction thereof $3.30 each add'l $1,000 $3.94 0% $3.94 $1160 $25,000.00 $108.58 base fee @ $25,000 $129.43 0% $129.00 $20161 each additional $1,000 or fraction thereof $2.17 each add'l $1,000 $2.59 0% $2.59 $0162 $50,000.00 $162.87 base fee @ $50,000 $194.15 0% $194.00 $31163 each additional $1,000 or fraction thereof $3.26 each add'l $1,000 $3.88 0% $3.88 $1164 $100,000.00 $325.73 base fee @ $100,000 $388.30 0% $388.00 $62165 each additional $1,000 or fraction thereof $0.31 each add'l $1,000 $0.37 0% $0.37 $0166 $500,000.00 $450.60 base fee @ $500,000 $537.14 0% $537.00 $86167 each additional $1,000 or fraction thereof $0.68 each add'l $1,000 $0.82 0% $0.82 $0168 $1,000,000.00 $792.62 base fee @ $1,000,000 $944.85 0% $944.00 $151169 each additional $1,000 or fraction thereof $0.79 each add'l $1,000 $0.94 0% $0.94 $0170 III - Miscellaneous Fees171 Simple Scope Building Permit Items $228.01 $166.86 1% $166.00 -$62172 Re-Roof173 Window Replacement174 "City Standard" Block Walls and Retaining Walls175 Drywall Repair176 Mobile home/coach installation $461.46 $223.05 0% $223.00 -$238177 Mobile home/coach installation on a permanent foundation $1,004.34 $444.39 0% $444.00 -$560 178 Commercial business license, review and inspection $114.01 $223.05 0% $223.00 $109179 Sign inspection (when no permit issued) $81.43 $223.05 0% $223.00 $142180 Inspections outside of normal business hours (per hr.) (minimum charge two hours) $217.16 $333.72 0% $333.00 $116 46 DRAFT
98 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 181 Re-inspection fee (per hr.) $108.58 $110.67 1% $110.00 $1182 Code Compliance Investigation fee for request toinvestigate proposed changes, including changes in use or occupancy prior to submittal of plans 183 up to and including 3,000 sq. ft $434.31 $285.37 0% $285.00 -$149184 for each additional 500 sq. ft. or fraction thereof $32.57 NA NA $32.57 $0185 Demolition or wrecking permit (partial) $32.57 $223.05 0% $223.00 $190186 Demolition or wrecking permit (complete) $81.43 $223.05 0% $223.00 $142187 Fire Damage Inspection Fee $217.16 $223.05 0% $223.00 $6188 Home Occupation permit, review and inspection $86.86 $166.86 1% $166.00 $79189 Address Change (Owner Request) $162.87 $56.19 0% $56.00 -$107190 Relocation Investigation Fee $488.60 $546.89 0% $546.00 $57191 Technology surcharge $11.22 (per 1,000 of building valuation) 7% 0% 7% of Permit Fee NA 192
Where the inspection is conducted outside the City of Santa Paula, additional changes shall be paid for travel at the rate of $0.38 per mile and the inspector's time at the rate of $75.00 per hour during the period the inspector is outside the City of Santa Paula. (Per Mile) $0.00 NA NA $0.00 $0
193 Per hour charge $108.58 $110.67 1% $110.00 $1194 Inspection Fee (Per Hour) $249.73 $211.46 0% $211.00 -$39195 Code Enforcement Processing Fees:196 Whenever any work for which a permit is required bythe technical codes has been commenced without first obtaining said permit (s), or whenever a Code Enforcement Case is started due to a violation of the Santa Paula Municipal Code, a Code Enforcement Processing Fee equal to the permit fee (s) but not less than $200.00 shall be collected. $434.31 $535.30 0% $535.00 $101
197 Plan Filing Fee $27.14 $28.10 0% $28.00 $1198 Application Processing Fee $135.72 $168.57 0% $168.00 $32199 Records Research (1/2 hr. minimum) $54.29 $56.19 0% $56.00 $2200 Temporary or partial certificate inspection request (per hour) $162.87 $392.38 0% $392.00 $229201 Appeals Hearing Request202 Owner occupied single family dwelling $760.04 $804.34 0% $804.00 $44203 All other appeals $1,737.25 $1,818.42 0% $1,818.00 $81204 Release of Non Compliance Notice $542.89 $619.09 0% $619.00 $76205 Other Inspections and Fees206 Inspections for which no fee is specifically indicated (per hr.) $54.29 $75.59 1% $75.00 $21207 For use of outside consultants for inspections plus 20% administrative over-site $651.47 NA NA $651.47 $0208 Building & Safety Inspection $109.00 NA NA $109.00 $0209 IV - MPE (Mechanical, Plumbing, Electrical) Permits210 MPE Permit issuance211 Issuance of initial/primary permit $92.29 $112.38 0% $112.00 $20 47 DRAFT
99 Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 212 For issuing each supplemental permit for which the original permit has not expired, been canceled or finaled $81.43 $112.38 0% $112.00 $31 213 MPE New Construction (placeholder) (tiered by s.f. of project)214 Plumbing (per 1,000 s.f.) $108.58 $112.38 0% $112.00 $3215 Mechanical (per 1,000 s.f.) $108.58 $112.38 0% $112.00 $3216 Electrical (per 1,000 s.f.) $108.58 $112.38 0% $112.00 $3217 MPE - Unit Fee Schedule - Simple218 (up to 3 items from simple schedule) $72.39 $112.38 0% $112.00 $40219 MPE Unit Fee Schedule - Complex Scope Items - Plumbing220 Fixtures and Vents221 Industrial/Commercial waste interceptor (including trap and vent) $65.15 $110.67 1% $110.00 $45222 Industrial waste sample well (each) $65.15 $110.67 1% $110.00 $45223 Rainwater piping system per drain (inside building) $21.72 $110.67 1% $110.00 $88224 Graywater systems Residential $233.44 $110.67 1% $110.00 -$123225 For each cesspool $108.58 $110.67 1% $110.00 $1226 For each private sewage disposal system $271.44 $110.67 1% $110.00 -$161227 For each industrial waste pretreatment interceptor,including its trap and vent, excepting kitchen-type grease interceptors functioning as fixture traps $54.29 $110.67 1% $110.00 $56
228 Rainwater systems--per drain (inside building) $16.29 $110.67 1% $110.00 $94229 Swimming Pools230 Public pool $380.02 $332.01 0% $332.00 -$48231 Public spa $271.44 $221.34 0% $221.00 -$50232 Private pool $190.01 $221.34 0% $221.00 $31233 Private spa $108.58 $110.67 1% $110.00 $1234 Solar water heating system, including collectors, piping, tank, and valves 235 Domestic (portable) water heating $108.58 $110.67 1% $110.00 $1236 Swimming pool/spa heating $108.58 $110.67 1% $110.00 $1237 Miscellaneous238 For each appliance or piece of equipment regulated by the Plumbing Code but not classed in other appliance categories, or for which no other fee is listed in this code. $54.29 $110.67 1% $110.00 $56 239 Minimum Fee240 When a plumbing permit is not obtained in conjunction with other types of permits, the minimum fee shall be $16.29 $110.67 1% $110.00 $94 241 MPE Unit Fee Schedule - Complex Scope Items - Mechanical242 Boilers, Compressors and Absorption Systems243 For the installation or relocation of each boiler or compressor to and including 2 horsepower (10.6 kW), or each absorption system to and including 100,000 Btu/h (29.3 kW) $32.57 $110.67 1% $110.00 $77
244
For the installation or relocation of each boiler or compressor over 3 horsepower (10.6 kW) to and including 15 horsepower (52.7 kW), or each absorption system over 100,000 Btu/h (29.3 kW) to and including 500,000 Btu/h (146.6 kW) $65.15 $110.67 1% $110.00 $45
48 DRAFT
100
Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 245
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7 kW) to and including 30 horsepower (105.5 kW), or each absorption system over 500,000 Btu/h (146.6 kW) to and including 1,000,000 Btu/h (293.1 kW) $81.43 $110.67 1% $110.00 $29
246
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5 kW) to and including 50 horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h (512.9 kW) $92.29 $110.67 1% $110.00 $18
247 For the installation or relocation of each boiler or compressor over 50 horsepower (176 kW) or each absorption system over 1,750,000 Btu/h (512.9 kW) $108.58 $110.67 1% $110.00 $1 248 Air Handlers249 For each air-handling unit to and including 10,000 cubic feet per minute (cfm) (4719 L/s), including ducts attached thereto $32.57 $110.67 1% $110.00 $77 250 For each air-handling unit over 10,000 cfm (4719 L/s) $32.57 $110.67 1% $110.00 $77251 Incinerators252 For the installation or relocation of each domestic-type incinerator $27.14 $110.67 1% $110.00 $83253 For the installation of each commercial or industrial-type incinerator $27.14 $110.67 1% $110.00 $83254 Miscellaneous255 For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories, or for which no other fee is listed in the table $54.29 $110.67 1% $110.00 $56 256 Minimum Fee257 When mechanical permits are not obtained in conjunction with other types of permits, the minimum fee shall be $54.29 $110.67 1% $110.00 $56 258 MPE Unit Fee Schedule - Complex Scope Items - Electrical259 Carnivals and Circuses260 Each electrically driven ride $54.29 $110.67 1% $110.00 $56261 For mechanically driven rides and walk-through attraction or displays having electrical lighting $54.29 $110.67 1% $110.00 $56 262 Miscellaneous263 Miscellaneous Apparatus, Conduits and Conductors (permit is required but no fee is herein set forth) $54.29 $110.67 1% $110.00 $56 264 Generator/Electrical Permit $208.00 NA NA $208.00 $0265 Minimum Fee266 When electrical permits are not obtained in conjunction with other types of permits, the minimum fee shall be $54.29 $110.67 1% $110.00 $56 267 Electrical Service Restoration268 For inspection prior to reactivation of an electrical service $108.58 $110.67 1% $110.00 $1269 V - PLANNING APPLICATION REVIEW270 Per application $434.31 $570.74 0% $570.00 $136 49 DRAFT
101
Building and Safety Fees
Item No. Title
Current
Fee/Charge Unit Full Cost Subsidy % Suggested Fee Fee Δ 271
For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will passthrough to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. 272 Permit Fees for PV (Photovoltaic)273 Residential 274 Residential 15kW or less $450.00 NA NA $450.00 $0275 More than 15kW $500.00 plus $15/kW above 15kW NA NA $500.00 $0276 Commercial277 50kW or less $1,000.00 plus $7/kW above 50kW NA NA $1,000.00 $0278 More than 250kW $2,400.00 plus $5/kW above 250kW NA NA $2,400.00 $0 50 DRAFT
102
Police Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 1 City Animal Nuisance (ie Barking Dog) Complaint $0.00 NA NA $100 for 2nd complaint/response, any other responsed within 30 days doubles amount. $100
2 Abandoned Vehicle Towing - Abatement $62.08 $285.95 46% $154.00 $923 Storage Impound Release $154.00 NA NA $154.00 $04 Annual Alarm Registration Fee $19.17 $37.45 47% $20.00 $15 Police False Alarm Response - 1st & 2nd within 12 months No Charge NA NA No Charge $06 Police False Alarm Response - 3rd Response $93.00 $157.15 12% $139.00 $467 Police False Alarm Response - 4th Response $93.00 $157.15 5% $149.00 $568 Police False Alarm Response - 5th Response $93.00 NA NA $159.00 $669 Police False Alarm Response - All Subsequent Responses $93.00 NA NA $169.00 $7610 DUI Accident/Arrest Response State set limit Penalty per city municipal code 93.35A4 NA NA State set limit $0 11 Nuisance Service Call(Loud Party Response) - 1st response No Charge NA NA $100 for 2nd complaint/response, any other responsed within 30 days doubles amount. $100
12 2nd response Penalty Penalty per city municipal code 93.35A4 NA NA $200.00 $0 13 Reports - up to first 10 pages or less $19.17 $39.29 49% $20.00 $114 Crime Report - additional pages $0.10 page NA NA $0.10 $015 Vehicle for Hire Permit $248.31 NA NA $248.31 $016 Vehicle for Hire License $217.27 NA NA $217.27 $017 Concealed Weapons Permits Set by State Law Service provided by county sheriff's office NA NA Set by State Law $0 18 Clearance Letter $30.00 NA NA $30.00 $019 Fingerprinting $25.00 DOJ fees and FBI fees may apply in addition to the City's fees NA NA $25.00 $0
20 Live Scan $30.00 NA NA $30.00 $021 Card $30.00 NA NA $30.00 $022 Parking Enforcement - Citations Range Fees apply per contractor agreement NA NA Range $0 23 Parking Enforcement - processing fee if citation not paid $13.26 Fees apply per contractor agreement NA NA $50.00 $37 24 Parking Enforcement - citation not paid/notice given to DMV $3.06 Fees apply per contractor agreement NA NA $3.06 $0 51 DRAFT
103
Police Fees
Item No. Title Current Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Fee Δ 25 U-Visa Immigration Form (I-98) $28.76 NA NA $0.00 -$2926 Correctable vehicle code infractions27 3rd party processing fee $12.00 Fees apply per contractor agreement NA NA $12.00 $0 28 City Officer Sign-Off $31.00 NA NA $0.00 -$3129 VIN (Vehicle Identification Number) Verification $19.17 NA NA $20.00 $130 Peddler/Vendor Solicitors Application (support to Planning) $93.12 NA NA $93.12 $031 Police Officer $124.00 $253.21 27% $186.00 $6232 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. 52 DRAFT
104
Parks and Recreation
Item No. Title
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ 1 Banners2 Banner Teague Park $25.00 week NA NA $35.00 week $103 Main Street Banner $300.00 week NA NA $330.00 week $304 Main Street Banner - Over street $612.22 $406.67 0% $406.00 -$2065 Jolly Jumps6 Jolly Jump Permit $38.00 $46.63 10% $42.00 $47 Jolly Jump Vendor Registration $19.00 $31.09 20% $25.00 $68 Parks9 Hershel Hopkins, Tom Moore, Richard Ruiz, Teague Park, Las Piedras Park, Tony Vasquez, McKevett Park 10 Category 2 User $8.00 hour NA NA $12.00 hour $411 Category 3 User $16.00 hour NA NA $24.00 hour $812 Category 4 User $16.00 hour NA NA $24.00 hour $813 Category 5 User $16.00 hour NA NA $24.00 hour $814 Category 6 User $16.00 hour plus 25% NA NA $24.00 hour $815 Category 7 User $16.00 hour plus 40% NA NA $24.00 hour $816 Batting Cages17 Harding Park Batting Cages New hour 2 hour minimum NA NA $10.00 hour NA18 Basketball Courts: Las Piedras Park, Teague Park & Sports Park 19 Category 2 User New hour NA NA $8.00 hour NA20 Category 3 User New hour NA NA $12.00 hour NA21 Category 4 User New hour NA NA $12.00 hour NA22 Category 5 User New hour NA NA $12.00 hour NA23 Category 6 User New hour plus 25% NA NA $12.00 hour NA24 Category 7 User New hour plus 40% NA NA $16.00 hour NA25 Sports Park Athletic / Soccer Fields & Softball / Baseball Fields 26 Category 2 User New hour NA NA $25.00 hour NA27 Category 3-5 User New hour NA NA $40.00 hour NA28 Category 6 User New hour NA NA $40 plus 25% hour NA29 Category 7 User New hour NA NA $40 plus 40% hour NA30 Sports Field Lights31 Softball/Baseball $8.00 NA NA $17.00 $932 Soccer $13.00 NA NA $17.00 $433 Basketball Courts New hour NA NA $17.00 hour NA34 Amphitheater35 Nonprofit New per hour 2 hour minimum NA NA $35.00 per hour NA 36 Regular Rate New per hour 2 hour minimum; Non- resident pay rate +40% NA NA $75.00 per hour NA37 BBQ Areas / Park Rental Space 53 DRAFT
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Parks and Recreation
Item No. Title
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ 38 Sports Park BBQ Pavillons New flat rate $200 deposit; Non- resident pay rate +40% NA NA $200.00 flat rate NA39 Recreation Park $70.00 flat rate $200 deposit; Non- resident pay rate +40% NA NA $128.00 flat rate $5840 FACILITY RENTALS41 Community Center Auditorium42 Non Profit New hour 4 hour minimum NA NA $135.00 hour NA43 Regular Rate New hour 4 hour minimum NA NA $235.00 hour NA44 Meeting / Assembly New hour 2 hour minimum NA NA $135.00 hour NA45 Kitchen New flate rate kitchen closes at 9pm NA NA $185.00 flate rate NA46 Setup $180.00 flat rate NA NA $180.00 flat rate $047 Breakdown $180.00 flat rate NA NA $180.00 flat rate $048 Deposit New NA NA $500.00 NA49 Senior Dining Room50 Non Profit $49.00 hr 2 hour minimum NA NA $65.00 hr $1651 Regular $49.00 hr 2 hour minimum NA NA $95.00 hr $4652 Community Center Back Lobby53 Non Profit $132.00 3 hr 2 hour minimum NA NA $65.00 hour -$6754 Regular Rate $175.00 3 hr 2 hour minimum NA NA $95.00 hour -$8055 Cultural Arts Building56 Non Profit $59.00 hr 2 hr minimum NA NA $115.00 hr $5657 Regular $66.00 hr 2 hr minimum NA NA $135.00 hr $6958 Train Depot59 Non Profit $59.00 hour NA NA $75.00 hour $1660 Regular $66.00 hour NA NA $95.00 hour $2961 Council Chambers62 Non Profit New NA NA $125.00 NA63 Regular New NA NA $225.00 NA64 Special Event65 Application Fee Minor Event $130.00 $147.44 2% $145.00 $1566 Application Fee Major Event $346.00 $515.64 27% $375.00 $2967 Encroachment Permit $245.00 NA NA $245.00 $068 Late Application Fee (less than 60-days) $87.00 NA NA $87.00 $069 Late Application Fee (less than 30-days) $217.00 NA NA $217.00 $070 Special Event Liason (Parks & Recreation Staff) New hourly $148.46 0% $148.00 hourly NA71 Filming 72 Nonrefundable Filiming Permit Application Fee $68.00 $1,685.78 82% $300.00 $232 54 DRAFT
106
Parks and Recreation
Item No. Title
Current
Fee/Charge Unit Notes Full Cost Subsidy % Suggested Fee Unit Fee Δ 73 For First Day (or fraction thereof) Filming $280.00 NA NA $500.00 $22074 For each additional day (or fraction thereof) of Filming $115.00 NA NA $250.00 $13575 City Parking Lot $500.00 NA NA $550.00 $5076 City Building $500.00 NA NA $750.00 $25077 Film Coordinator New hourly $148.46 0% $148.00 hourly NA78 Staff Costs79 Parks & Recreation Staff $130.00 $148.46 0% $148.00 $1880 Parks & Recreation Part Time Staff $45.00 NA NA $45.00 $081 Other Fees82 Podium New flat rate NA NA $75.00 flat rate NA83 Projector New flat rate NA NA $75.00 flat rate NA84 PA Setup (2 speakers/1 Mic) New flat rate NA NA $150.00 flat rate NA85 Spider Box New per box NA NA $25.00 per box NA86 Use of Electricity (at parks and events) New hour NA NA $13.00 hour NA87 Generator New hour $100 deposit NA NA $45.00 hour NA88 Mobile Lights New hour $300 deposit / plus $300 drop off and pick up fee NA NA $115.00 hour NA89 Field Use Processing Fee (more than 30 days) 20.00 NA NA $20.00 $0.0090 Field Use Processing Fee (less than 30 days) 40.00 NA NA $40.00 $0.0091 Liability Insurance for Rentals & Events $113.00 This rate depends on what the insurance company premiums are; this should be set at City's discretion.

NA NA Actual Cost $0
92 Union Oil Building Courtyard New hour $200 deposit / 4 hour minimum NA NA $100.00 hour NA 55 DRAFT
107
27368 Via Industria, Suite 200
Temecula, California 92590-4856
800.755.6864 | Fax: 888.326.6864
951.587.3500 | Fax: 951.587.3510
www.willdan.com
DRAFT
108