CITY OF SANTA PAULA
City Council Regular Meeting
August 6, 2025,
6:30
PM
MINUTES
REGULAR MATTERS - COUNCIL CHAMBERS
1)
CALL TO ORDER
Mayor Chavez called the meeting to order at 6:41 P.M.
2)
INVOCATION
Chaplain Kay Wilson Bolton provided the invocation
3)
FLAG SALUTE
Vice Mayor Juarez led the flag salute
4)
ROLL CALL
Members Present: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, and Gabriela Ornelas 5)
CLOSED SESSION REPORT
City Attorney Monica Casstillo reported : The City Council recessed into closed session to discuss items 6A through 6C on the special meeting agenda. These included: (A) Conference with Labor Negotiators (Gov. Code §54957.6) City Representatives: City Manager Dan Singer, Finance Director Christie Ramirez, and Human Resources Administrator Lorena Alvarez, Labor groups discussed: Community Services Officer Association and unrepresented executive management employees, (B) Public Employee Evaluation (Gov. Code §54957(b)(1)) Position: City Manager, (C) Conference with Legal Counsel – Anticipated Litigation (Gov. Code §54956.9(d)(2)) One potential case The Council did not complete discussions on all items. They proceeded with the anticipated litigation item, and that discussion will continue later this evening. No reportable action taken 6)
PUBLIC COMMENT
James Lantiegne was called to speak on 2nd annual film festival.
Fabiola Gomez was called to speak on the raids happening by ICE.
Audrey Vincent was called to speak in support of our field workers.
Trina Nagala was called to speak on the raids happening by ICE.
Gabino Aguirre read by Constance on the raids happening by ICE.
Joy Cummings was called to speak place something to protect from ICE.
Mary Ann Krause was called to speak on the raids happening by ICE.
Sharon Kufeldt was called to speak on the raids happening by ICE.
Gabe Teran was called to speak on the raids happening by ICE. Also share nitrous oxide for airsoft, long term effects for recreational purposes. Oxnard banned the sale of these nitrous oxide canisters and would like the City of Santa Paula to do the same.
Ginger Gherardi was called to speak on the Ag Museum and disagrees with any closing of hours.
John Procter was called to speak on the raids happening by ICE.
Zuleth Lucero was called to speak on the raids happening by ICE.
Constance Leshin was called to speak on the raids happening by ICE. 7)
PRESENTATIONS
7.A)
MAYOR’S RECOGNITION AWARDS
Mayor provided recognition awards to flight 126 and their staff.
Recognition to Officer Brittany Najera for Mothers against Drunk Driving.
Recognition to Deacon Al Guilin for outstanding contributions within the Latino business community Recognition Sandra Montoya for deep appreciation of unwavering dedication, compassion, and 14 years of service as a Promotora de Salud, and to Maria Hernandez for deep appreciation of unwavering dedication, compassion, and 3 years of service as a Promotora de Salud.
7.B)
805 DOCUFUND PRESENTATION
This item was pulled.
7.C)
2025 LABOR DAY PARADE POSTER
Chris Ines presented the 2025 Labor Day Parade Poster
7.D)
SENIOR ADVISORY COMMITTEE ANNUAL PRESENTATION
Ray Wellman presented a Presentation on the Senior Advisory Committee.
7.E)
SANTA PAULA ARTE & CULTURA COLLECTIVE PRESENTATION
Jennifer Carrillo provided a presentation on the Santa Paula Arte & Cultura Collective. 8)
CITY COUNCIL REPORTS
This item was skipped.
9)
CITY MANAGER REPORTS
This item was skipped.
10)
CONSENT CALENDAR
Motion: Approve Consent Calendar Items 10.A, 10.C, 10.D, 10.E, 10.F, 10.G, 10.H, 10.I, 10.J, 10.M, 10.N, 10.O, 10.P, 10.Q with Vice Mayor Juarez recusing on Item 10.H; and approve as amended: Item 10.B redline version of Resolution 7569 changing title of Chief Technology Officer, Item 10.K adding additional language under staff recommendations to authorize funding for year 1 ($40,000) and Year 2 ($20,000) - funded through the approved two-year budget for Fiscal Years 2025-2026 and 2026-2027, under General Ledger No. 800-5-3001-207 (Professional/Contract Services - Computer/Software) and the remaining $20,000 in year 2 will be funded through an additional budget appropriation from General Ledger No. 800-5-3001-215 (General Plan Maintenance Fund), and Item 10.L adding addition language under staff recommendations to add approve budget transfer from ARPA funds (General Ledger No. 412-5-3002-209) to ARPA Software (General Ledger No. 412-5-3002-207) in the amount of $25,830 for the two-year contract Moved by Jenny Crosswhite, seconded by Leslie Cornejo
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
10.A)
APPROVAL OF EMPLOYMENT BENEFITS FOR UNREPRESENTED: CONFIDENTIAL EMPLOYEES AND ADOPTION OF RESOLUTION NO. 7570 FOR THE TERM OF JULY 1, 2025 THROUGH JUNE 30, 2027
10.B)
APPROVAL OF EMPLOYMENT BENEFITS FOR UNREPRESENTED: EXECUTIVE MANAGEMENT AND ADOPTION OF RESOLUTION NO.7569 FOR THE TERM OF JULY 1, 2025 THROUGH JUNE 30, 2027
10.C)
2025-2027 MEMORANDUM OF UNDERSTANDING WITH THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU), LOCAL 721
10.D)
2025-2027 MEMORANDUM OF UNDERSTANDING WITH THE SANTA PAULA POLICE OFFICERS ASSOCIATON
10.E)
2025-2027 MEMORANDUM OF UNDERSTANDING WITH THE MID MANAGEMENT ASSOCIATION
10.F)
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SOLID WASTE SOLUTIONS, INC.
10.G)
PURCHASE OF FORD F150 LIGHTNING EV TO COMPLY WITH CARB ADVANCED CLEAN FLEETS REGULATIONS
10.H)
LICENSE AGREEMENTS WITH POTENTIAL UNION OIL BUILDING USERS Vice Mayor Juarez recused himself from this item.
Brian Schumacher was called to speak supporting the License Agreements.
10.I)
NOTICE OF COMPLETION FOR THE POLICE STATION REMODEL PHASE I
10.J)
CITY LEASE AGREEMENT WITH THE INDEPENDENT ORDER OF ODD FELLOWS AT 866 E. MAIN STREET FOR CITY OFFICES AND SUBLEASE TO ATHENS SERVICES
10.K)
SERVICE AGREEMENT FOR PERMIT MANAGEMENT SOFTWARE
Council approved with additional wording to staff recommendations: adding additional language under staff recommendations to authorize funding for year 1 ($40,000) and Year 2 ($20,000) - funded through the approved two-year budget for Fiscal Years 2025-2026 and 2026-2027, under General Ledger No. 800-5-3001-207 (Professional/Contract Services - Computer/Software) and the remaining $20,000 in year 2 will be funded through an additional budget appropriation from General Ledger No. 800-5-3001-215 (General Plan Maintenance Fund)
10.L)
PLACER AI DATA ANALYTICS SOFTWARE ORDER FORM AMENDMENT 2025 - 2027 Council approved with additional wording to staff recommendations: Also approve a budget transfer from ARPA funds (General Ledger No. 412-5-3002-209) to ARPA Software (Genral Ledger No. 412-5-3002-207) in the amount of $25,830 for the two-year contract.
10.M)
APPROVAL OF MINUTES
City Council Special Meeting May 7, 2025
City Council Regular Meeting May 7, 2025
City Council Special Meeting May 14, 2025
City Council Special Meeting May 21, 2025
City Council Regular Meeting May 21, 2025
City Council Special Meeting June 4, 2025
City Council Regular Meeting June 4, 2025
City Council Special Meeting June 9, 2025
City Council Special Meeting June 12, 2025
10.N)
JUNE 2025 WARRANTS AND CERTIFICATIONS
10.O)
ACCEPTANCE OF GATE DETECTOR MAINTENANCE EASEMENT FROM LENNAR - HARVEST AT LIMONEIRA
10.P)
INVESTMENT POLICY UPDATE
10.Q)
DESIGNATED LOCAL AUTHORITY DISSOLUTION AND RELEASE OF FUNDS 11)
ACTION ITEMS
11.A)
SANTA PAULA UNIFIED SCHOOL DISTRICT JOINT USE AGREEMENT Motion: Approve as amended 1. Authorize the City Manager to execute a Joint Use Agreement with the Santa Paula Unified School District.
Moved by Jenny Crosswhite, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
11.B)
CONSIDERATION OF FIRST AMENDMENT TO THE JOINT AGREEMENT FOR OPERATIONAL FUNDING OF THE SPIRIT OF SANTA PAULA HARVARD SHELTER Motion: Approve the First Amendment to the Joint Agreement between the County of Ventura, the City of Santa Paula, and the City of Fillmore for operational funding of the Spirit of Santa Paula Harvard Shelter.
Approve a budget allocation of $30,000.08 from an anticipated positive General Fund balance from fiscal year 2024/2025 (General Ledger No. 800-2284).
Moved by Carlos Juarez, seconded by Leslie Cornejo
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
11.C)
FALL PAVEMENT PROGRAM
Motion: Approve Authorizing the City Manager to issue a work order for J & H Engineering, to provide street maintenance services in accordance with the three-year street maintenance agreement.
Moved by Carlos Juarez, seconded by Jenny Crosswhite
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
11.D)
ATHENS SERVICES REQUEST FOR EXTRAORDINARY ADJUSTMENT TO MAXIMUM SERVICE RATES FOR RESIDENTIAL AND COMMERCIAL WASTE COLLECTION SERVICES This item was presented by Bruce Belluschi, Management Analyst Public Works.
Rondi Guthrie with Athens provided a presentation on Athens request for rate review.
Council discussed creating an Ad Hoc Committee, who then could research options.
Motion: Approve Ad Hoc Committee with Mayor Chavez and Councilmember Crosswhite.
Moved by Leslie Cornejo, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
11.E)
RESPONSE TO GRAND JURY REPORT ENTITLED PRIORITIZING BEST PRACTICE STREET MAINTENANCE Motion: Approve the form response letter to the Ventura County Grand Jury and authorize the Mayor to sign the letter.
Moved by Jenny Crosswhite, seconded by Leslie Cornejo
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
11.F)
FOURTH AMENDMENT TO CITY MANAGEMENT EMPLOYMENT AGREEMENT Motion: Approve The Fourth Amendment to the City Manager Employment Agreement.
Moved by Carlos Juarez, seconded by Jenny Crosswhite
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas 12)
ITEMS FOR FUTURE AGENDAS
12.A)
FUTURE AGENDA ITEMS
13)
ADJOURNMENT
Council recessed back to closed session. Mayor Chavez adjourned the meeting at 12:30 a.m.
ATTEST:
Julie Latshaw, City Clerk