Contractor by the California State Licensing Board. I have attached the information that was listed on the California State Licensing Board website for all bidders. The information shows that Cedro and Toro are licensed Class A General Engineering Contractors. Cedro’s license is current through 3/31/26. Toro’s license is current through 8/31/2025.
Cedro did not submit a bid bond or the associated paperwork. Toro provided a bid bond for 10% of the bid amount and it was notarized with an all-purpose agreement for the required 10% of the bid. Cedro not submitting a bid bond is considered a non-responsive bid and their bid should be disqualified from consideration.
greater magnitude to the above project, and three references for bore and jack work. Cedro and Toro provided the required number of references. I recently worked with Toro on the Harvard Blvd project for the City and that project included two bore and jack installations of casing pipes (one water and one sewer) requiring larger casing for the sewer pipeline and they performed satisfactorily. The contractor for the bore 249
Mr. Robert Woodward August 22, 2025
2 and jack work (California Auger Boring) is listed in the bid. Based on the recent successful work by Toro for the City (Mill Street, Harvard Blvd) it was not necessary to contact their references.
Cedro and Toro acknowledged receipt of Addenda No. 1 by filling out the Bidder’s Declaration and by including a copy of the addenda in their bid package.
Cedro listed the following subcontractors: Benner & Carpenter (Surveying) (LIC: 7998; DIR: 1000001843), Allstate Boring (Bore) (LIC: 872946; DIR: 1000006344). The subcontractors’ licenses and DIR registration were verified.
Toro listed the following subcontractor: California Auger Boring (Jacking & Boring) (LIC: 926950 DIR:
1000004248). The subcontractors’ licenses and DIR registration were verified.
included this form in their original bid package.
and Toro submitted this form signed and notarized with the required two signatures for a corporation.
Questionnaire. Both Toro and Cedro included this questionnaire in their Bid Packages.
I have verified the line-item calculations and the totals for Cedro and Toro and the individual bid numerical values equate to the total bid numerical amount. The Award of the Contract is based on the Total Base Bid Amount and does not include the Bid Alternate Amount. The table below reflects the Total Base Bid Amounts for each Bidder.
Company Name Base Bid Amount
Cedro Construction, Inc. $723,045.00
Toro Enterprises, Inc. $728,066.00
Blois Construction $944,688.00
Travis Agricultural Construction $1,094,590.00
Because Cedro did not provide their bid bond in the bid package, their bid is considered non-responsive and it is recommended that it be disqualified for consideration. Based on the information provided and the above situation with the Cedro bid, it appears that Toro Enterprises, Inc., is the lowest 250
Mr. Robert Woodward August 22, 2025
3 responsive bidder, and it is recommended that Toro Enterprises, Inc., be awarded the construction contract for this project by the City Council.
Please let me know if you have any questions or would like to discuss my analysis.
Sincerely,
______________________________
Jon Turner, PE
Principal Engineer
Enclosures
251
Peck Road Waterline Repair Project
Peck Road Waterline Repair Project (ReBid)
Item # Description Unit of
Measure Quantity Unit Price Item Total Unit Price 0 Item Total Unit Price Item Total Unit Price Item Total 1 Mobilization, Demobilization, Bonds and Insurance LS 1 $31,380.00 $31,380.00 $50,978.00 $50,978.00 $43,540.00 $43,540.00 $220,744.00 $220,744.00 2 Traffic Control and Postings LS 1 $43,643.00 $43,643.00 $17,027.00 $17,027.00 $32,569.00 $32,569.00 $110,554.00 $110,554.00 3 Sierra Railroad Coordination and Compliance LS 1 $34,047.00 $34,047.00 $40,608.00 $40,608.00 $5,792.00 $5,792.00 $69,300.00 $69,300.00 4 Dewatering LS 1 $20,214.00 $20,214.00 $18,036.00 $18,036.00 $36,041.00 $36,041.00 $24,909.00 $24,909.00 5 Abandonment of Existing Water Improvements LS 1 $68,630.00 $68,630.00 $5,898.00 $5,898.00 $7,990.00 $7,990.00 $14,982.00 $14,982.00 6 10 Inch Dia PVC Water Main, Valves, and Fittings LF 130 $618.00 $80,340.00 $1,876.00 $243,880.00 $861.00 $111,930.00 $745.00 $96,850.00 7 Boring and Jacking at Peck Road Drain Crossing LF 70 $2,567.00 $179,690.00 $3,534.00 $247,380.00 $4,153.00 $290,710.00 $3,870.00 $270,900.00 8 Connections to Existing Water Mains EA 2 $25,741.00 $51,482.00 $4,698.00 $9,396.00 $12,340.00 $24,680.00 $7,225.00 $14,450.00 9 Existing Fire Service Temporary Relocation LS 1 $79,334.00 $79,334.00 $38,960.00 $38,960.00 $91,606.00 $91,606.00 $160,760.00 $160,760.00 10 Sewer Pipeline Temporary Bypass LS 1 $115,222.00 $115,222.00 $32,290.00 $32,290.00 $247,034.00 $247,034.00 $54,406.00 $54,406.00 11 Settlement Monitoring of the VCWPD Concrete Box LS 1 $7,213.00 $7,213.00 $17,455.00 $17,455.00 $42,800.00 $42,800.00 $33,530.00 $33,530.00 12 Pressure Testing, Disinfection, and Bacteriological Testing LS 1 $10,958.00 $10,958.00 $4,790.00 $4,790.00 $8,417.00 $8,417.00 $10,480.00 $10,480.00 13 Contractor’s Redline Drawings LS 1 $892.00 $892.00 $1,368.00 $1,368.00 $1,579.00 $1,579.00 $12,725.00 $12,725.00 $723,045.00 $728,066.00 $944,688.00 $1,094,590.00
7A Casing Pipe Installation (non-bore Jack) LS 1 $0.00 $0.00 $100,000.00 $100,000.00 $217,955.00 $217,955.00 $266,682.00 $266,682.00 $723,045.00 $828,066.00 $1,162,643.00 $1,361,272.00
Benner & Carpenter (Surveying) Benner & Carpenter (Surveying) LIC#: 7998 DIR#: 1000001843 LIC#: 926950 DIR#: 1000004248 LIC#: 7998 DIR#: 1000001843 Allstate Boring (Bore) Allstate Boring (Bore & Jack)
LIC#: 872946 DIR#: 1000006344 LIC#: A872946 DIR#: 1000006344 Bidder Status: Valid
LIC#: 256065
DIR#: 1001141549
Adam Williams, President
Cedro Construction, Inc.
120 E. Santa Maria St.
Santa Paula, CA 93060
Blois Construction
3201 Sturgis Road
Oxnard, CA 93030
DIR#: 1000002410
Sean Castillo, President
LIC#: 710580
Project No.: 9108
Toro Enterprises, Inc.
2101 E. Ventura Blvd.
Oxnard, CA 93036
Andrew Cedro, CEO/President
LIC#: 775943
DIR#: 1000018970
Bidder Status: Valid
Total Base Bid
Total Base Bid and Alternate Bid Item #7A
Bid Opening: 7/23/25
California Auger Boring (Jacking & Boring)
Bidder Status: Valid
DIR#: 100009744
Bidder Status: Valid
Travis Agricultural Construction
918 Mission Rock Rd Ste. A-2
Santa Paula, CA 93060
Diego Luna, President
LIC#: 588676
7/25/2025 Page 1
252
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EXHIBIT C
Peck Road Water Main Repair Project Public Works
Contract
302
PUBLIC WORKS CONTRACT
BETWEEN
THE CITY OF SANTA PAULA AND
TORO ENTERPRISES, INC.
This CONTRACT is entered into this 4
th day of September, 2025, by and between the CITY OF
SANTA PAULA, a general law city and municipal corporation (“City”) and Toro Enterprises, Inc. (“Contractor”).
1. WORK.
A. The Contractor shall provide all Work required by the Contract Documents (“Work”). The Contractor agrees to do additional Work arising from changes ordered by the City in accordance with the Contract Documents.
B. The Contractor and the City agree to abide by the terms and conditions contained in the Contract Documents;
C. The Contractor shall furnish all of the labor; supplies and materials; equipment; printing; vehicles; transportation; office space and facilities; all tests, testing and analyses; and all matters whatsoever (except as otherwise expressly specified to be furnished by the City) needed to perform and complete the Work and provide the services required of the Contractor by the Contract Documents.
D. “Contract Documents” means the Notice Inviting Sealed Bids; Instructions to Bidders; Supplementary Instructions to Bidders; Proposal; this Contract; Standard Specifications; Supplementary Conditions; Exhibits; Technical Specifications; List of Drawings; Drawings; Addenda; Notice to Proceed; Change Orders; Notice of Completion; and all other documents identified in the Contract Documents which together form the contract between the City and the Contractor for the Work. The Contract Documents constitute the complete agreement between the City and the Contractor and supersede any previous agreements or understandings.
2. CONTRACT SUM. The City agrees to pay the Contractor a sum not to exceed Seven Hundred Twenty Eight Thousand Sixty-Six Dollars and no cents ($728,066.00) for the Work in the manner set forth in the Contract Documents. The City may adjust this amount as set forth in the Contract Documents.
3. TIME FOR PERFORMANCE.
A. The Contractor shall fully complete the Work within __60___ working days (“Contract Time”).
B. The Contract Time shall commence when the City issues a notice to proceed. The Contract Documents shall supersede any conflicting provisions included on the notice to proceed issued pursuant to this Contract.
C. The Contractor may not perform any Work until:
i. The Contractor furnishes proof of insurance as required by the Contract Documents; and
ii. The City gives the Contractor a written, signed, and numbered purchase order and notice to proceed.
303
D. By signing this Contract, the Contractor represents to the City that the Contract Time is reasonable for completion of the Work and that the Contractor shall complete the Work within the Contract Time.
E. Should the Contractor begin the Work before receiving written authorization to proceed, any such Work is at the Contractor’s own cost and risk.
4. DISPUTES. Disputes arising from this contract shall be determined in accordance with the Contract Documents and Public Contracts Code §§ 10240-10240.13.
5. THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, the City shall promptly inform the Contractor regarding third-party claims against the Contractor, but in no event later than ten (10) business days after the City receives such claims. Such notification shall be in writing and forwarded in accordance with the “Notice” section of the Contract Documents. As more specifically detailed in the Contract Documents, the Contractor agrees to indemnify and defend the City against any third-party claim.
6. TAXPAYER IDENTIFICATION NUMBER. The Contractor shall provide the City with a Taxpayer Identification Number.
7. PERMITS AND LICENSES. Unless otherwise provided, the Contractor, at its sole expense, shall obtain and maintain during the Contract Time, all necessary permits, licenses, and certificates that may be required in connection with the Work.
8. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by the Contractor under the Contract Documents are the City’s property. The Contractor may retain copies of said documents and materials as desired, but shall deliver all original materials to the City upon the City’s written notice.
9. INDEMNIFICATION. The Contractor agrees to indemnify, defend, and hold the City harmless as set forth in the Contract Documents. The requirements as to the types and limits of insurance coverage to be maintained by the Contractor as required by the Contract Documents, and any approval of such insurance by the City, are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to the Contract Documents, including, without limitation, to the provisions concerning indemnification.
10. INDEPENDENT CONTRACTOR. The City and the Contractor agree that the Contractor shall act as an independent contractor and shall have control of all Work and the manner in which is it performed.
The Contractor shall be free to contract for similar service to be performed for other employers while under contract with the City. The Contractor is not an agent or employee of the City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits the City provides for its employees. Any provision in this Contract that may appear to give the City the right to direct the Contractor as to the details of doing the Work or to exercise a measure of control over the Work means that the Contractor shall follow the direction of the City as to end results of the Work only.
11. AUDIT OF RECORDS. The Contractor shall maintain full and accurate records with respect to all services and matters covered under this Contract. The City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. The Contractor shall retain such financial and program service records for at least three (3) years after termination or final payment under the Contract Documents.
304
12. NOTICES. All communications to either party by the other party shall be deemed made when received by such party at its respective name and address as follows:
The City The Contractor
City of Santa Paula Toro Enterprises, Inc
City Hall 2101 E. Ventura Blvd.
P.O. Box 569 Oxnard, CA 93036
Any such written communications by mail shall be conclusively deemed to have been received by the addressee three (3) days after deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
13. NO THIRD PARTY BENEFICIARY. This Contract and every provision herein are for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There shall be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract.
14. INTERPRETATION. This Contract was drafted in, and shall be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this Contract shall be in Ventura County.
15. BUSINESS LICENSE. Unless waived in accordance with Santa Paula Municipal Code § 110.03(B), the Contractor and all sub-contractors must obtain a City Business License before executing this Contract.
16. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of the Contract Documents, precedence shall be as follows:
A. This Contract;
B. The Standard Specifications; and
C. Precedence of documents as determined in the Standard Specifications.
17. SEVERABILITY. If any portion of the Contract Documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion shall be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Contract shall continue in full force and effect.
18. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Contract and to engage in the actions described herein. This Contract may be modified by written amendment. The City’s city manager, or designee, may execute any such amendment on the City’s behalf.
19. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract shall be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature shall be treated in all respects as having the same effect as an original signature. 305
20. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof shall be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph.
21. CAPTIONS. The captions of the paragraphs of this Contract are for convenience of reference only and shall not affect the interpretation of this Contract.
22. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF SANTA PAULA Toro Enterprises, Inc.
_________________________________ ____________________________ Dan Singer, Sean Castillo, President
City Manager
____________________________
Sandra Janotta, Secretary
ATTEST:
_____________________________ ______________________________ Julie Latshaw, Contractor’s License Number and Classification City Clerk
APPROVED AS TO FORM: ___________________________
DIR Registration Number
_________________________________
Monica Castillo,
City Attorney
APPROVED AS TO CONTENT:
_________________________________
Dale Goodman,
Public Works Director
306
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FAITHFUL PERFORMANCE BOND
Bond No.:
Bond Fee:
(“PRINCIPAL”) and _______________________________________________, a corporation incorporated under the laws of the State of and licensed by the State of California to execute bonds and undertakings as sole surety, as surety (“SURETY”), are held and firmly bound unto the CITY OF SANTA PAULA (“CITY”) in the sum of dollars ($ ), lawful
money of the United States, which may be increased or decreased by a rider hereto executed in the same manner as this bond, for the payment of which sum PRINCIPAL and SURETY bind themselves, their successors, and assigns, jointly and severally, by this instrument.
PRINCIPAL or SURETY will apply this bond for the faithful performance of any and all of the conditions and stipulations set forth in this bond, PECK ROAD WATERLINE REPAIR PROJECT, and the public works contract executed with such Specifications. In the case of any default in the performance of the conditions and stipulations of this undertaking, it is agreed that PRINCIPAL or SURETY will apply the bond or any portion thereof, to the satisfaction of any damages, reclamation, assessments, penalties, or deficiencies arising by reason of such default.
1. BOND CONDITIONS
A. PRINCIPAL will construct the public improvements identified in, PECK ROAD WATERLINE REPAIR PROJECT , a copy of which is on file with CITY’s Engineering Division (“Public Project”).
Such performance will be in accordance with CITY’s plans and profiles (CITY DRAWING FILE NO. if applicable) No. which are made a part of this bond when said plans and profiles are approved by the City Council and filed with CITY’s Engineering Division.
CITY has estimated the required amount of the bond as shown above.
B. PRINCIPAL’s work on the Public Project will be done in accordance with CITY’s plans and specifications and with any permit issued by CITY. Should PRINCIPAL fail to complete all required work within the time allowed, CITY may, at its sole discretion, because all required work to be done and the parties executing the bond will be firmly bound for the payment of all necessary costs therefore.
C. PRINCIPAL will guarantee its work against any defective work, labor, or materials on the Public Project for a period of one (1) year following the Public Project’s completion and acceptance by CITY.
D. This bond is conditioned upon and guarantees due compliance with all applicable law including, without limitation, the Santa Paula Municipal Code (“SPMC”).
E. SURETY, for value received, agrees that no changes, extensions of time, alteration or modification of PECK ROAD WATERLINE REPAIR PROJECT or of the obligation to be performed will in any way affect its obligation on this bond, and it waives notice of any such change, extension of time, alteration or modification of the contract documents or of the obligation to be performed.
F. This bond consists of this instrument; the plans and specifications identified above; and the following two (2) attached exhibits all of which are incorporated herein by reference:
i. A certified copy of the appointment, power of attorney, bylaws or other instrument entitling or authorizing the persons executing this bond to do so; and 307
ii. A certificate issued by the county clerk for the county in which SURETY’s representative is located conforming with California Code of Civil Procedure §995.640 and stating that SURETY’s certificate of authority has not been surrendered, revoked, cancelled, annulled, or suspended, or in the event that it has, that renewed authority has been granted.
G. Should PRINCIPAL perform its obligations within the time allowed, PRINCIPAL’s obligation will be void upon the acceptance of the performance by CITY; otherwise this obligation will remain in full force and effect.
SIIGNED AND SEALED this day of , 20_____.
PRINCIPAL’s PRESIDENT SURETY’s PRESIDENT
PRINCIPAL’s SECRETARY SURETY’s SECRETARY
PRINCIPAL’s MAILING ADDRESS: SURETY’s MAILING ADDRESS:
NOTE: ALL signatures must be acknowledged by a notary public. Return two (2) originals to City of Santa Paula Public Works Department
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LABOR AND MATERIALS I-F-1 (06/13/02) I-F-1
LABOR AND MATERIALS BOND
Bond No.
Bond Fee:
, as principal (“PRINCIPAL”) and ,
a corporation incorporated under the laws of the State of and licensed by the State of California to execute bonds and undertakings as sole surety, as surety (“SURETY”), are held and firmly bound unto the CITY OF SANTA PAULA (“CITY”) in the sum of ($ ) dollars, lawful money of the United States, which may be increased or decreased by a rider hereto executed in the same manner as this bond, for the payment of which sum PRINCIPAL and SURETY bind themselves, their successors, and assigns, jointly and severally, by this instrument.
This bond is conditioned upon and guarantees payment by PRINCIPAL to contractors, subcontractors, and persons renting equipment; payment by PRINCIPAL and all PRINCIPAL’S subcontractors for all materials, provisions, provender, or other supplies, and equipment used in, upon, for or about the performance of the work contemplated in PECK ROAD WATERLINE REPAIR PROJECT (“Public Project”), the public works contract executed for such Public Project, and for all work or labor of any kind performed for the Public Project. In the case of any default in the performance of the conditions and stipulations of this undertaking, it is agreed that PRINCIPAL or SURETY will apply the bond or any portion thereof, to the satisfaction of any damages, reclamation, assessments, penalties, or deficiencies arising by reason of such default.
BOND CONDITIONS
1. PRINCIPAL will construct the public improvements identified in PECK ROAD WATERLINE REPAIR PROJECT , and the public works contract executed for such Specifications, copies of which is on file with CITY’s Engineering Division (“Public Project”). Such performance will be in accordance with CITY’s plans and profiles ( ) which are made a part of this bond when said plans and profiles are approved by the City Council and filed with CITY’s Engineering Division.
2. PRINCIPAL will pay all contractors, subcontractors, and persons renting equipment.
3. PRINCIPAL will pay for all materials and other supplies, for equipment used in, on, for or about the performance of the Public Project, and will pay for all work and labor thereon.
4. This bond is conditioned upon and guarantees due compliance with all applicable law including, without limitation, the El Segundo Municipal Code (“ESMC”).
5. SURETY, for value received, agrees that no changes, extensions of time, alteration or modification of PECK ROAD WATERLINE REPAIR PROJECT or of the obligation to be performed will in any way affect its obligation on this bond, and it waives 309
notice of any such change, extension of time, alteration or modification of the contract documents or of the obligation to be performed.
6. This bond consists of this instrument; the plans and specifications identified above; and the following TWO (2) attached exhibits all of which are incorporated herein by reference:
A. A certified copy of the appointment, power of attorney, bylaws or other instrument entitling or authorizing the persons executing this bond to do so; and
B. A certificate issued by the county clerk for the county in which SURETY’s representative is located conforming with California Code of Civil Procedure § 995.640 and stating that SURETY’s certificate of authority has not been surrendered, revoked, cancelled, annulled, or suspended, or in the event that it has, that renewed authority has been granted.
7. Should PRINCIPAL perform its obligations within the time allowed, PRINCIPAL’s obligation will be void upon the acceptance of the performance by CITY; otherwise this obligation will remain in full force and effect.
SIIGNED AND SEALED this day of , 20__.
PRINCIPAL’s PRESIDENT SURETY’s PRESIDENT
PRINCIPAL’s SECRETARY SURETY’s SECRETARY
PRINCIPAL’s MAILING ADDRESS: SURETY’s MAILING ADDRESS:
NOTE: ALL signatures must be acknowledged by a notary public. Return two (2) originals to City Clerk’s Office.
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To: Honorable Mayor and Members of the City Council
From: Monica Castillo, City Attorney
Subject: VENTURA COUNTY FIRE PROTECTION DISTRICT LEASE (UNION OIL
BUILDING LOT)
Date: September 3, 2025
Agenda Item: 10.G
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
1. Authorize the City Manager to execute the proposed Lease Agreement with the Ventura County Fire Protection District to extend the lease through September 1, 2026, in a form approved by the City Attorney.
2. Authorize the City manager, or designee, to further negotiate terms of the proposed Lease as necessary to effectuate its purpose.
BACKGROUND:
On June 21, 2023, the the City entered a sublease with the Ventura County Fire Protection District (District) for use of the parking lot portion ("Lot") of the property commonly known as the Union Oil Building located at 1001, 1003, and 1033 E. Main Street ("Sublease"). The Sublease authorized the District to use the Lot for a temporary fire station while the District builds the new District Fire Station No. 26. The Sublease has an expiration date of September 1, 2025 with the new fire station expected to have been completed within 24 months.
Due to significant delays beyond the District's control, construction of the the new fire station did not start until June 2024. The District has requested that the City extend the term by one year to September 1, 2026 to allow more time to complete construction, although the project is currently on pace to be completed by the start of summer, 2026.
The requested extension presents an opportunity for the City to document transactions and resulting property interests that have occurred since June 2023. At the time the Sublease was entered, the Lot was subject to a 1992 lease between the City and Union Oil Company of California (Union Oil) (also referred to as Chevron). Chevron was the then-owner, the City was the then-tenant, and the District was the then-subtenant.
On or around December 21, 2023, Chevron donated the Union Oil Building property to the City, making the City the owner of the property and landlord to the District. 315
The Sublease provides that upon City's acquisition, the Sublease would automatically terminate and convert to a lease. The proposed Lease (Attachment A) formally documents the Sublease's new characterization as a lease, removes Chevron's obligations and rights to the Lot, and extends the lease another year.
To achieve the foregoing, staff recommends that City Council approve the District's request for an extension and authorize the City Manager to sign the proposed Lease when in a final form approved by the City Attorney.
ANALYSIS:
The Lease contains the following key provisions all of which - except the termination date - are identical to the Sublease's key provisions:
1. The lease will terminate September 1, 2026
2. The District will complete the following improvements at no expense to City:
a. Pave the Lot prior to occupancy
b. Erect a perimeter fence with rolling gate entrance
c. Install landscaping in front of the perimeter fence
d. Add more lighting for security
3. District may only use the Lot as a temporary fire station.
4. District must pay for water, sewer, gas, and trash services.
5. District must maintain the Lot in a good and safe condition and is responsible for maintenance costs.
6. Either party may terminate the sublease without cause with 90 days' prior written notice.
7. Upon termination, District must vacate the Lot and may not remove the improvements unless requested by City.
STRATEGIC PLAN:
This item is not a goal or objective in City Council's two-year Strategic Plan, however, it supports the goal of a Connected and Healthy Community by fostering regional partnerships that create a safe and healthy community to live, work and thrive.
FISCAL IMPACTS:
There are no fiscal impacts associated with this item.
OPTIONS:
As an alternative to Staff's recommendation, City Council may:
1. Decline staff's recommendation, and not extend the District's tenancy by one year to complete new District Fire Station No. 26.
2. Provide other direction to staff.
ATTACHMENTS:
ATTACHMENT A - 2025 Fire District Lease.pdf
ATTACHMENT B - Parcel Map
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ATTACHMENT A
LEASE
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65283.00005\44113909.2
LEASE AGREEMENT BETWEEN THE
CITY OF SANTA PAULA AND THE
VENTURA COUNTY FIRE PROTECTION DISTRICT
THIS LEASE AGREEMENT (“Lease”) is made and executed this 1st day of September, 2025, between CITY OF SANTA PAULA, a municipal corporation and general law city (“City” or “Lessor”), and VENTURA COUNTY FIRE PROTECTION DISTRICT, a California special district (“Lessee” and, together with Lessor or City, the “Parties,” or individually, a “Party”).
RECITALS:
This Lease is made with reference to the following facts and objectives:
A. The City and the Union Oil Company of California entered a Property Lease dated July 1, 1993, as amended by (i) that certain First Amendment to Lease dated May 1, 2004, (ii) that certain Reinstatement of and Second Amendment to Lease dated February 26, 2009 and (iii) that certain Third Amendment to Lease (Union Oil Building Property) dated June 21, 2023 (collectively, the “City’s Lease”). A copy of the City’s Lease is attached as Exhibit C.
B. On June 21, 2023, the Parties entered a Sublease for Lessee’s construction of a temporary fire station at the parking lot commonly known as 1033 East Main Street, Santa Paula, California, with an expiration date of September 1, 2025 (the “Sublease”). A copy of the Sublease is attached is Exhibit B.
C. The temporary station was necessary while Lessee built a new fire station located at 114 S. 10th Street, Santa Paula, CA 93060 (“Station 29”) pursuant to that certain Memorandum of Agreement for Fire Protection and Related Services Between the City of Santa Paula and the Ventura County Fire Protection District, entered on or about May 15, 2018.
D. On or around December 21, 2023 and pursuant to Section 2.4 of the Sublease, the Sublease automatically converted to a lease upon Lessor’s acquisition of the underlying real property from prior owner Union Oil Company of California.
E. Construction of Station 29 was estimated to take approximately twenty-four (24) months to complete, but due to significant delays beyond Lessee’s control construction could not start until June 2024.
F. The Parties now desire to enter this Lease to restate still-applicable Sublease terms in the form of a lease and extend its term by one year through September 1, 2026.
NOW, THEREFORE, in consideration of the mutual covenants, terms, and conditions set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
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1. LEASE; DESCRIPTION OF PROPERTY.
Lessor hereby leases to Lessee, and Lessee hereby leases from Lessor the Parking Lot with the address commonly known as 1033 East Main Street, Santa Paula, California (“Leased Lot”) as specifically described and shown on Exhibit A, attached hereto and incorporated herein by this reference.
2. TERM.
The term of this Lease is from June 21, 2023 to September 1, 2026 (the “Term”). The Term may be extended upon the written mutual agreement of the Parties.
3. LESSEE IMPROVEMENTS. Lessee agrees to complete the following improvements to the Leased Lot at no expense to Lessor (the “Lessee Improvements”), it being acknowledged by Lessor and Lessee that, in connection with the Lessee Improvements, Lessee must comply with all applicable requirements of the City’s Lease, including insurance requirements applicable to the “Tenant” under the City’s Lease and its contractors and other agents.Pave the Leased Lot with new asphalt prior to occupancy;
3.2 Erect a perimeter fence with rolling ingress gate;
3.3 Provide landscaping in front of perimeter fence; and
3.4 Add more lighting for security purposes.
4. USE OF LEASED LOT.
4.1 Lessee agrees to use the Leased Lot solely for the purposes of a temporary fire station. Permitted uses include firefighter parking, placement of a trailer with a kitchen and living space, and storage of fire-fighting equipment and trucks.
4.2 Lessee must not use or permit the use of the Leased Lot in any manner that will tend to create waste or a nuisance.
5. UTILITIES.
5.1 Lessee will pay for water, sewer, gas, and trash services for the Leased Lot.
Lessor will make and maintain proper connections with any and all water, gas, and sewer on or serving the Leased Lot and will continue the connections and service thereof during the Term of the Lease. Lessor will not pay for internet or television services.
6. CONDITION OF PREMISES; MAINTENANCE.
6.1 Lessee accepts the Leased Lot in its condition existing as of June 21, 2023 (i.e. the execution date of the Sublease), subject to all applicable zoning, municipal, county and state laws, ordinances, and regulations governing and regulating the use of the Leased Lot and all matters disclosed by this Lease and prior Sublease. 319
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Lessee acknowledges that Lessor nor its agents have made any representation or warranty as to the suitability of the Leased Lot for the conduct of Lessee’s business.
6.2 Lessee is responsible for maintaining the Leased Lot in a good and safe condition.
Lessee will be responsible for the maintenance expenses of the property including equipment and fixtures it brings onto the Leased Lot. “Maintenance expenses” includes without limitation costs associated with the repair of plate glass, electrical wiring, plumbing, air conditioning, roof repair, pest control, exterior maintenance and repair, and preventing and repairing vandalism, except as caused by normal wear and tear.
7. QUIET ENJOYMENT.
Lessor agrees that Lessee, upon observing and keeping the agreements and each of the covenants of this Lease, will lawfully and quietly hold, occupy, and enjoy the Leased Lot for the duration of the Lease.
8. CITY’S LIMITED WARRANTY.
Lessor warrants that it is under no disability, restriction or prohibition, whether contractual or otherwise, with respect to its right to execute this Lease and perform its terms and conditions, and has the legal right, power, and authority to grant all of the rights granted herein.
9. TERMINATION. This Lease may be terminated as follows:
9.1 By either Party without cause, provided 90 days’ written notice is given;
9.2 Upon mutual written agreement of the Parties;
9.3 Upon the Leased Lot being condemned; or
9.4 Should Lessee materially breach this Lease, within ninety (90) days of failing to cure the breach to Lessor’s reasonable satisfaction after being notified by Lessor regarding such breach.
10. CONDITION OF PROPERTY UPON TERMINATION.
Upon termination of this Lease for any reason, Lessee will vacate the Leased Lot and deliver it to Lessor in good order and condition, damage by the elements, earthquake, and ordinary wear and tear excepted. The Lessee Improvements described in Section 3 above shall not be removed, unless requested by Lessor, and if requested, will be removed at Lessee’s sole expense.
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11. CONDEMNATION.
If all or part of the Leased Lot is acquired by eminent domain or purchase in lieu thereof, Lessee acknowledges that it will have no claim to any compensation awarded for the taking of the Lease Lot or any portion thereof.
12. RELOCATION BENEFITS.
Lessee acknowledges that it was informed that Lessor is a public entity and that the Leased Lot is leased by Lessor for a public purpose. Lessee further acknowledges that any rights acquired to the Leased Lot arose after the date Lessor leased the Leased Lot and that Lessor reserves its right to condemn this leasehold. Lessee acknowledges that at the time of any condemnation of this Lease, Lessee will not be a “displaced person” entitled to any of the relocation assistance or benefits offered to displaced persons under State or Federal law.
13. FORCE MAJEURE.
Should performance of this Lease be prevented as a result of insured loss due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, pandemic, epidemic, or other similar causes beyond the Parties’ control, then it will immediately terminate without obligation of either Party to the other.
14. ALTERATIONS.
Except as provided by this Lease, Lessee will not make, or cause to be made, any alterations to the Leased Lot without Lessor’s prior written consent.
15. ASSIGNMENT AND SUBLETTING.
This Lease may not be assigned, transferred, or sublet by Lessee, court order, or through any other means. Any such purported transfer will be null and void.
16. HOLDOVER.
If Lessee holds possession of the Leased Lot after the expiration or termination of this Lease with Lessor’s written consent, Lessee will become a tenant from month-to-month at the fair market rental rate per month. Such tenancy will be subject to all of the terms and conditions of this Lease.
17. INDEMNIFICATION.
17.1 Lessee indemnifies and holds Lessor harmless from and against any third-party claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of the Lease, or its performance, except in each case as results from the sole active negligence of the indemnified party. Should Lessor be named in any suit, or should any claim be against Lessor, by suit or otherwise, whether the same be groundless or not, arising out of the Lease, or its 321
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performance, pursuant to this Lease, Lessee will defend Lessor (at such indemnified party’s request and with counsel satisfactory to such indemnified party) and will indemnify Lessor for any judgment rendered against it or any sums paid out in settlement or otherwise. Lessee will indemnify, defend, protect and hold Lessor harmless from and against any third-party loss, cost, damage or liability (including attorneys’ fees) of any kind or nature arising out of Lessee’s failure to perform or observe any of the terms and conditions of the Lease applicable to the Leased Lot or this Lease, except to the extent caused by such indemnified party or its invitees’, agents’ or employees’ negligence or willful misconduct. Lessor hereby agrees to indemnify, defend, protect and hold Lessee harmless from and against any third-party loss, cost, damage or liability (including attorneys’ fees) of any kind or nature arising out of Lessor’s failure to comply with the terms of this Lease, except to the extent any of the foregoing is caused by the negligence or willful misconduct of such indemnified party. The indemnities provided in this Section 17.1 shall survive the expiration or earlier termination of this Lease.
17.2 For purposes of this section, “Lessor” includes Lessor’s officers, officials, employees, agents, representatives, and volunteers.
17.3 Lessee expressly agrees that the foregoing hold harmless and indemnification provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect.
17.4 The requirements as to the types and limits of insurance coverage to be maintained by Lessee as required by the City’s Lease and Section 19 below, and any approval of such insurance by Lessor, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Lessee pursuant to this Lease and prior Sublease, including but not limited to the provisions concerning indemnification.
17.5 It is expressly understood and agreed that this Section 17 will survive expiration or earlier termination of the this Lease.
18. INSURANCE. Lessee will procure and maintain, at its own expense, during the Term of this Lease, policies of insurance provided by insurance companies admitted to do business in the State of California with A.M. Best & Company ratings of at least A- / VIII and which are reasonably acceptable to Lessor, which policies are primary as to any other existing, valid and collectible insurance insuring Lessee against loss or liability caused by or with the performance of this Lease by Lessee, or its agents, consultants, contractors, or subcontractors, in amounts not less than (i) as required under the City’s Lease and (ii) as provided below:
18.1 Commercial General Liability Insurance with a minimum combined single limit of liability of at least $1,000,000 and a general aggregate limit of at least $2,000,000.
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18.2 Comprehensive Automobile Liability Insurance or Business Auto Policy covering all owned, hired or otherwise operated non-owned vehicles, with a minimum combined single limit of at least $1,000,000 each occurrence for bodily injury and property damage.
18.3 Workers’ Compensation Insurance as required by applicable law, and Employers’ Liability Insurance with a minimum limit of at least $1,000,000 per employee and at least $1,000,000 each occurrence.
18.4 The insurance coverage required may be provided by one or more policies of insurance issued to Lessee or its agents, consultants, contractors or subcontractors, provided, however, that in order for such insurance to be acceptable, Lessee will contractually require such agents, consultants, contractors or subcontractors to indemnify, defend, and hold harmless the Lessor from and against claims and losses to the extent of Lessee’s obligations provided for in this Lease, with Lessor named as an additional insured to such agreements, and such insurance policies will meet the requirements of this Section 18.
18.5 The policies of insurance will name the Lessor as an additional insured and will not exclude or restrict coverage based upon alleged or actual negligence of an additional insured. Such insurance will provide coverage for claims and losses arising out of the actions of Lessee or its agents, consultants, contractors or subcontractors on or about the Leased Lot while the policy is in force, regardless of whether the claim or loss arises after the policy is expired.
18.6 Prior to its occupancy of the Leased Lot, Lessee will deliver to Lessor a certificate of insurance and additional insured endorsements evidencing the existence of the policies and further evidencing that coverage will not be canceled or materially changed prior to thirty (30) days’ advance written notice to the Lessor.
Subrogation against the Lessor will be waived as respects all of the insurance policies required above (including policies of any subcontractor). The insurance required in no way limits or restricts any indemnity by Lessee or its agents, consultants, contractors, or subcontractors under this Lease nor by any limitation placed on the indemnity as a matter of applicable law.
19. COMPLIANCE WITH LAW.
Lessee will, at its sole cost and expense, comply with the requirements of all federal, state, and local authorities now in force, or which may hereafter be in force, pertaining to the Leased Lot and will faithfully observe in the use of the Leased Lot all applicable laws. The judgment of any court of competent jurisdiction that Lessee has violated any such ordinance or statute in the use of the Leased Lot will be conclusive of that fact as between Lessor and Lessee.
20. WAIVER OF BREACH.
Any express or implied waiver of a breach of any term of this Lease will not constitute a waiver of any further breach of the same or other term of this Lease. 323
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21. NOTICES.
Except as otherwise expressly provided by law, all notices or other communications required or permitted by this Lease or by law to be served on or given to either Party to this Lease by the other Party will be in writing and will be deemed served when personally delivered to the Party to whom they are directed, or in lieu of the personal service, upon deposit in the United States Mail, certified or registered mail, return receipt requested, postage prepaid, addressed to:
If Lessee: County of Ventura
Public Works Agency
Real Estate Services
800 South Victoria Avenue, L#1600
Ventura, CA 93009
Attn: George Andrade
If Lessor: City of Santa Paula
970 E. Ventura St.
Santa Paula, CA 93060
Attn: City Manager___
22. ACCEPTANCE OF FACSIMILE SIGNATURES.
The Parties agree that agreements ancillary to this Lease and related documents to be entered into in connection with this Lease will be considered signed when the signature of a Party is delivered by facsimile or electronic transmission or other electronic means (including DocuSign). Such facsimile or electronic signature or signature secured through other electronic means (including DocuSign) will be treated in all respects as having the same effect as an original signature.
23. GOVERNING LAW.
This Lease is made and entered into in the state of California and shall, in all respects, be governed by and interpreted in accordance with the laws of the state of California applicable to contracts entered into and to be fully performed therein. The exclusive venue for any action, suit, or other proceeding concerning the Lease shall be in Ventura County, California.
24. PARTIAL INVALIDITY.
Should any provision of this Lease be held by a court of competent jurisdiction to be either invalid or unenforceable, the remaining provisions of this Lease will remain in effect, unimpaired by the holding.
25. INTEGRATION.
This instrument and its attachments constitute the sole agreement between Lessor and Lessee respecting the Leased Lot, the use of the Leased Lot by Lessee and correctly sets 324
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forth the obligations of Lessor and Lessee. Any Lease or representations respecting the Leased Lot or its letting by Lessor to Lessee not expressly set forth in this instrument are void. There are three attachments (3) to this Lease.
26. CONSTRUCTION.
The language of each part of this Lease will be construed simply and according to its fair meaning, and this Lease will not be construed either for or against either Party.
27. RELATIONSHIP TO PRIOR SUBLEASE.
It is the Parties’ express intent that any applicable terms in the prior Sublease were to remain unchanged and captured in this Lease upon the Sublease’s automatic conversion to a lease, and that this Lease is to be read to give effect to such intent.
28. AUTHORITY-MODIFICATION.
The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Lease and to engage in the actions described herein. This Lease may be modified by written amendment. Lessor’s city manager, or designee, may execute any such amendment on behalf of Lessor.
29. COUNTERPARTS.
This Lease may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date.
[SIGNATURES ON NEXT PAGE]
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IN WITNESS WHEREOF the Parties hereto have executed this Lease the day and year first hereinabove written.
CITY OF SANTA PAULA
Dan Singer
City Manager
VENTURA COUNTY FIRE PROTECTION
DISTRICT
By:
Its:
ATTEST:
Julie Latshaw
City Clerk
APPROVED AS TO FORM:
Monica Castillo, City Attorney
By:
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EXHIBIT A
TO LEASE
(Leased Lot Description)
[Attached behind]
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APN 101-02-1217
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EXHIBIT B
TO LEASE
(Sublease)
[Attached behind]
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IN WITNESS WHEREOF the Parties hereto have executed this Sublease the day and year first hereinabove written.
CITY OF SANTA PAULA VENTURA COUNTY FIRE PROTECTION
DISTRICT
Dan Singer
City Manager
ATTEST:
Julie atshaw
City ifierk
APPROVED AS TO FORM:
Monica Castillo, lnt 'Jy At • ,F)ey
By.
CHVR-58743\2789743.2
By:
Its:
Fou.
"Dt.3.9ri,•
C3t1EA
12 342
DocuSign Envelope ID: 3069A855-C4E4-4908-A112-76E8D5BAE569
CONSENT TO SUBLEASE
Union Oil Company of California, a California corporation, hereby consents to this Sublease as between City of Santa Paula, a municipal corporation, as sublessor and the Ventura County Fire Protection District, a California special district, as sublessee.
MASTER LESSOR:
UNION OIL COMPANY OF CALIFORNIA, a
California corporation
By: ,.--DocuSigned by:
flAsacti Clad-4
•-50931-b66A3254313...
Name: Harpreet K. Tiwana
Its: Assistant Secretary
Dated: 2023-Jun-27 I6:48 AM PDT
13 CEIVR-5874312789743.2
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EXHIBIT C
TO LEASE
(City’s Lease)
[Attached behind]
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ATTACHMENT B
PARCEL MAP
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To: Honorable Mayor and Members of the City Council
From: Monica Castillo, City Attorney
Subject: INTRODUCTION OF ORDINANCE NO. 1347 AMENDING CHAPTERS
16.42 (PERFORMANCE STANDARDS) AND 16.44 (FENCES, WALLS,
AND HEDGES) OF THE SANTA PAULA MUNICIPAL CODE IN ORDER
TO CORRECT INCONSISTENCIES, OUTDATED LANGUAGE AND
FORMATTING AND FINDING THE ACTION TO BE STATUTORILY
EXEMPT FROM CEQA UNDER SECTION 15061(b)(3) AND 15168(c)(2) OF THE PUBLIC RESOURCES CODE.
Presented by: Monica Castillo, City Attorney
Date: September 3, 2025
Agenda Item: 11.A
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends that the City Council:
1. Open the public hearing, receive public testimony, close the public hearing; and
2. Waive the first reading by title only, and introduce Ordinance No. 1346, entitled “An Ordinance amending Chapters 16.42 (Performance Standards) and 16.44 (Fences, Walls, and Hedges) of the Santa Paula Municipal Code in order to correct inconsistencies, outdated language and formatting and finding the action to be statutorily exempt from CEQA under Section 15061(b)(3) and 15168(c)(2) of the Public Resources Code”.
BACKGROUND:
The Municipal Code has not undergone a comprehensive update since November 17, 1997.
Since then, amendments have been adopted as needed to respond to changes in state law, sometimes resulting in internal inconsistencies within the Code and operational challenges.
Recognizing the need for a Code overhaul, one of the objectives City Council placed in the City's 2023-2025 Two-Year Strategic Plan (Goal G, Objective 2) is to review the City's Municipal Code to reduce irrelevant code sections and update the Development Code. This goal was also identified as a mid-level priority (2 out of 1-3) in the Citygate Associates report dated June 19, 2024 recommending that the City review development codes and state laws to update policies and procedures for discretionary planning approvals, licenses and permits.
On May 9, 2024, the City Council and Planning Commission held a joint study session for a presentation on the comprehensive Municipal Code update, where they were asked to select one of three ways to approach the Municipal Code update. Option 3 was selected, directing 476
staff and the City Attorney's office to begin with the Development Code (Title XVI) and simultaneously go through the other titles. Since then, this Council has reviewed and approved several sizable batches of code updates.
On April 2, 2025, the City Council adopted Ordinance No. 1343, amending Chapters 160 (Development Impact Fees), 16.01 (Enactment and Applicability), 16.03 (Administration and Enforcement), and 16.05 (Definitions).
On June 4, 2025, the City Council adopted Ordinance No. 1345, amending Chapters 16.07 (Establishment of Zones), 16.09 (Open Space Zones), 16.11 (Agricultural Zones), 16.21 (Industrial Zones), and 16.27 (Airport Zones).
On July 2, 2025, the City Council adopted Ordinance No. 1346, amending Chapters16.13 (Residential Zones), 16.15 (Commercial Zones), 16.23 (Institutional Zones), 16.25 (Airport Zones), 16.29 (Railroad Overlay Zone), 16.31 (Planned Development Overlay Zone), 16.33 (Historic Landmark Overlay Zone), 16.34 (Historical Property Agreements), 16.35 (Housing Opportunities Overlay Zone), 16.40 (General Property Development Standards). Excluded from the ordinance were primary dwelling unit standards (Section 16.13.030) and the City's inclusionary housing ordinance (Section 16.13.400 et seq.) for further consideration by the Planning Commission.
Development Code Amendments Set 5
For the next set of proposed Development Code amendments, Set 5, Staff and the City Attorney's Office reviewed Chapters 16.42 (Performance Standards), 16.44 (Fences, Walls, and Hedges), 16.46 (Off-Street Parking and Loading), and 16.48 (Sign Code). When it became apparent that the latter two chapters relating to parking and signs would require substantial amendments and community input, it was decided not to bring these chapters to the Planning Commission until a future meeting.
Accordingly, on June 24, 2025, the Planning Commission considered amendments to Chapters 16.42 (Performance Standards) and 16.44 (Fences, Walls, and Hedges) only and adopted Resolution No. 3870. Pursuant to that Resolution, Ordinance No. 1347 is being introduced at tonight's meeting.
ANALYSIS:
Code Update - Renumbering & References
The revisions to Chapters 16.42 (Performance Standards) and 16.44 (Fences, Walls, and Hedges) are a result of the City initiated Municipal Code amendment. These chapters were identified to have contain inconsistencies, outdated language and/or formatting errors.
This ordinance would renumber the chapters and cross-references for consistency with the renumbering of prior chapters done earlier by ordinance. References to "Planning Director" were changed to reference "Director", since that role was changed to the Community and Economic Development Director.
STRATEGIC PLAN:
Reviewing the City's municipal code for updates and to reduce irrelevancy directly relates to Strategic Plan Goal G.2 Municipal Code.
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FISCAL IMPACTS:
There are no direct fiscal impacts from this code update.
OPTIONS:
In addition to the recommended action, the City Council has available to it the following alternative options:
1. Do not introduce proposed Ordinance No. 1347 and direct staff to make substantive modifications requiring referral back to the Planning Commission.
2. Introduce the proposed ordinance with minor modifications.
ATTACHMENTS:
ATTACHMENT A - Dev Code Set 5 Ordinance.pdf
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ATTACHMENT A
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ORDINANCE NO. 1347
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
PAULA AMENDING CHAPTERS 16.44 PERFORMANCE STANDARDS
AND 16.44 FENCES, WALLS, AND HEDGES OF THE SANTA PAULA
MUNICIPAL CODE IN ORDER TO CORRECT INCONSISTENCIES,
OUTDATED LANGUAGE AND FORMATTING AND FINDING THE ACTION
TO BE STATUTORILY EXEMPT FROM CEQA UNDER SECTION
15061(b)(3) OF THE PUBLIC RESOURCES CODE
The City Council of the City of Santa Paula does ordain as follows:
WHEREAS, the City of Santa Paula wishes to protect and preserve the quality of life throughout the City, through effective land use and planning; WHEREAS, the City initiated a Municipal Code update in order to bring the entire code up to date, clarify appropriate uses within the City, and adhere to current state law; WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amend various sections of the Government Code to impose new limits on local authority to regulate standards that guide how land can be used and developed within cities; WHEREAS, Santa Paula Municipal Code (“SPMC”) Chapters 16.44 (Performance Standards) and 16.44 (Fences, Walls, and Hedges) were reviewed by staff and identified to contain inconsistencies, outdated language, and/or conflicts with current state law; WHEREAS, on June 24, 2025, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning this proposed Ordinance. Following the public hearing, the Planning Commission voted to forward the Ordinance to the City Council for adoption; WHEREAS, on September 3, 2025, the City Council held a duly-noticed public hearing to consider the proposed Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the proposed Ordinance, (2) the policy considerations discussed therein, and (3) the consideration and recommendation by the City’s Planning Commission; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
SECTION 1. Incorporation. The recitals above are true and correct and are each incorporated by reference and adopted as findings by the City Council.
SECTION 2. CEQA. The City Council determines this Ordinance is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act ("CEQA"), because it has no potential of resulting in physical change in the environment, directly or indirectly. The City Council further finds, under Title 14 of the California Code of Regulations, 480
Section 15061(b)(3), that this Resolution is nonetheless exempt from the requirements of CEQA in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
SECTION 3. General Plan and Development Objectives. Pursuant to SPMC §
16.208.030(C), the City Council has reviewed the Planning Commission’s recommendation, and finds that the proposed amendments are consistent with the objectives of Title 16 of the SPMC, the General Plan, and development policies of the City as follows:
A. The proposed code amendment is consistent with the objectives, policies, general land uses, and programs of the Santa Paula General Plan (2040), as described in Section 4.A. below.
B. The purpose of Chapter 16.208 Development Code Amendments is to allow for amendment to the Development Code in recognition of the fact that physical, economic, and other conditions in the City may change over time. The proposed amendments to Chapters 16.42 and 16.44 recognize these changing conditions by removing inconsistencies and outdated terms, updating definitions, and aligning with the adopted General Plan and applicable state law.
SECTION 4. Development Code Amendment Findings. Pursuant to SPMC §16.208.050, the City Council makes the following required findings of fact:
A. The proposed code amendment is consistent with the goals, policies, and objectives of the General Plan. The proposed amendment is part of a larger effort to update the Santa Paula Municipal Code. The proposed amendment is largely administrative in nature intended to remove inconsistencies, typographical errors, and outdated terms in the Development Code. Among other things, the amendments to Chapters 16.42 and 16.44 will also bring the City’s Development Code definitions current and compliant with recent state law. Nothing in the proposed amendment would create an inconsistency with the goals, policies and objectives of the 2040 General Plan.
B. The proposed code amendment will not adversely affect surrounding properties.
The proposed amendment will not adversely affect surrounding properties because the amendments are largely administrative in nature intended to remove inconsistencies and outdated terms in the Development Code and align with the objectives outlined in the adopted General Plan. Among other things, the amendments to Chapters 16.42 and 16.44 will also bring the City’s Development Code definitions current and compliant with recent state law.
C. The proposed code amendment promote public health, safety, and general welfare and serves the goals and purposes of Title 16. The public health, safety, and general welfare will be promoted by removal of inconsistencies, typographical errors, and 481
outdated terms in the Development Code and alignment with the objectives outlined in the adopted General Plan. This in turn will help clarify for the public local land use rules applicable to their properties. Among other things, amendment to Chapters
16.42 and 16.44 will also bring the City’s Development Code definitions current and compliant with recent state law. The goals and purposes of Title 16 are served because the amendments further the orderly development of land.
SECTION 5. Code Amendment. Chapters 16.44 (Performance Standards) and 16.44 (Fences, Walls, and Hedges) of the Santa Paula Municipal Code are hereby amended and restated to read in their entirety as provided in Exhibit “A,” attached hereto and incorporated herein by reference. Stricken text indicates deletions and underlined text additions.
SECTION 6. Publication. The City Clerk is directed to certify to the adoption of this Ordinance and post or publish this Ordinance as required by law.
SECTION 7. Custodian of Records. The custodian of records for this Ordinance is the City Clerk and the records comprising the administrative record are located at 970 E.
Ventura Street, Santa Paula, California 93060.
SECTION 8. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Santa Paula, at a regular meeting of the City Council held on the ____ day of _____________ , 2025.
CITY OF SANTA PAULA:
Pedro Chavez, Mayor
ATTEST:
Julie Latshaw, City Clerk
APPROVED AS TO FORM:
Monica Castillo, City Attorney
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EXHIBIT A
Amendments
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CHAPTER 16.4221: PERFORMANCE STANDARDS
Section
16.4221.010 Purpose and intent
16.4221.020 Air quality
16.4221.030 Electrical interference
16.4221.040 Hazardous materials
16.4221.050 Light and glare
16.4221.060 Odors
16.4221.070 Noise
§ 16.4221.010 PURPOSE AND INTENT.
Performance standards are established to ensure compatibility between adjacent land uses, to prevent environment degradation, and to establish standards that work to protect community health, safety, and welfare.
(Ord. 1100, passed 7-6-04)
§ 16.4221.020 AIR QUALITY.
(A) No smoke of any type will be emitted from a source in excess of Ventura County Air Pollution Control District (VCAPCD) standards.
(B) No elements of dust, fly ash, vapors, fumes, gases or other forms of air pollution will be permitted in excess of the standards set by the VCAPCD or that can cause damage to human health, animals, vegetation, or that can cause excessive soiling at any location. (C) In enforcing these regulations, the city will use the same point of measurement as utilized by the VCAPCD.
(D) Before a building or occupancy permit is issued by the city, the applicant must be required to show proof that necessary permits have been secured from the VCAPCD or that the project is exempt from VCAPCD regulations as of the date of filing of the city application.
(Ord. 1100, passed 7-6-04)
§ 16.4221.030 ELECTRICAL INTERFERENCE.
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No activity will be permitted which causes electrical disturbance affecting the operation of equipment located beyond the property line. Radio, television, and microwave transmitters must be suitably wired, shielded, and controlled so that they do not emit electrical waves or impulses that may affect other electronic devices or equipment. (Ord. 1100, passed 7-6-04)
§ 16.4221.040 HAZARDOUS MATERIALS.
(A) Storage of hazardous materials, liquids and chemicals. (1) Non-residential property. Hazardous materials, liquids and chemicals must not be stored in any zone within the city unless a conditional use permit is obtained to allow such storage.
(a) Exceptions:
i. Below-ground storage of flammable and combustible liquids. ii. Hazardous materials, liquids and chemicals not requiring a permit by California Fire Code.
(b) Conditions. Any storage of hazardous materials, liquids and chemicals authorized by the Planning Commission or, on appeal, by the City Council would be subject to conditions established by the Fire, Building and Safety, Public Works, and Planning Departments.
(2) Residential property. In no case would such storage be permitted in a residentially zoned parcel or on any site maintained in whole or in part for residential uses. (a) Exceptions:
i. Flammable or combustible liquids not requiring a permit by the California Fire Code.
ii. Liquefied petroleum gases not requiring a permit by the Fire Code; provided, however, in no case may storage of more than 20 water gallons capacity take place on a residentially or agriculturally zoned parcel or on any site maintained in whole or in part for residential uses, unless such storage takes place within the fuel tanks of a propanepowered vehicle which is legally permitted to be parked or stored on such parcel. (B) When, in this section, references are made to the California Fire Code, it will be construed to mean the current edition of the California Fire Code as adopted by the city. (C) The United States Environmental Protection Agency (EPA) and the California Department of Health Services (DHS) identify hazardous materials and prescribe handling, use, and disposal practices. In order to protect the health and welfare of Santa Paula residents and visitors, the use, storage, manufacture, or disposal of hazardous materials 485
will be regulated and monitored according to standards established by these agencies and as outlined in this section.
(D) A risk management and prevention program in accordance with Article 2 of the California Health and Safety Code, together with an inventory statement that is in accordance with federal, state, and local laws, must be prepared for all structures and land uses using materials identified as hazardous by the DHS or the EPA. (E) The use and storage of flammable or explosive materials must comply with the fire prevention code of the city and all applicable ordinances. No open burning is permitted unless a written permit for such activity has been issued by the Ventura County Air Pollution Control District.
(F) No liquid or solid waste or similar material that may contaminate the water supply, or interferes with the bacterial processes in sewage treatment or otherwise causes the emission of dangerous or offensive elements are permitted to be discharged into the public sewer or private disposal system, except in accordance with the requirements of the health ordinance, industrial waste ordinance, and other applicable regulations. (G) No activity will be permitted if it potentially emits dangerous levels of radioactivity at any time.
(Ord. 1100, passed 7-6-04)
§ 16.4221.050 LIGHT AND GLARE.
(A) Lighting sufficient for safety purposes must be provided at entryways, along walkways, between buildings, and within parking areas.
(B) Lighting standards must not exceed the maximum permitted building height or 25 feet, whichever is less.
(C) The candle power of all lights must be the minimum needed to accomplish the purpose of the light. Figure 421-1 may be used as a guide for determining the lighting required.
(D) No flickering or flashing lights will be permitted in any residential or commercial zone. All lights must be constant and must not change intensity or color more often than once every 30 minutes.
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Figure 4221-1
Typical Lighting Pattern
(E) Lights sources must not be located in setback buffer areas, except those required to illuminate pedestrian walkways.
(F) All lights must be directed downwards, oriented and shielded to prevent light from shining onto adjacent properties, onto public rights-of-way, and into driveway areas in a manner that would obstruct drivers' vision.
(G) Lighting for advertising signs must not cause light or glare on surrounding properties.
(Ord. 1100, passed 7-6-04)
§ 16.4221.060 ODORS.
(A) Any process that creates or emits any odors, gases, or other odorous matter must comply with applicable standards established and enforced by the Ventura County Air Pollution Control District.
(B) No odors, gases, and odorous matter may be emitted in quantities to be detectable when diluted in a ratio of 1 volume diluted air to 4 volumes clean air at the point of greatest concentration.
(Ord. 1100, passed 7-6-04)
§ 16.4221.070 NOISE.
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(A) The requirements set forth in Chapter 93 of the Santa Paula Municipal Code will apply to all properties in the City of Santa Paula.
(Ord. 1100, passed 7-6-04)
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CHAPTER 16.4422: FENCES, WALLS, AND HEDGES
Section
16.4422.010 Purpose and intent
16.4422.020 Maximum height
16.4422.030 Electric, barbed wire, and razor- edged fences
16.4422.040 Location in right-of-way
16.4422.050 Construction and maintenance
§ 16.4422.010 PURPOSE AND INTENT.
The city recognizes the need and desire of property owners to establish fences, walls, and similar barriers on their properties to prevent trespass, ensure the safety of persons, and protect materials stored on a property. The city also recognizes that erecting and maintaining such fences, walls, and similar barriers in a neat, functional and safe condition improves property appearance and works toward city goals of achieving an overall quality community aesthetic. The standards contained in the Section are established toward these ends.
(Ord. 1100, passed 7-6-04)
§ 16.4422.020 MAXIMUM HEIGHT.
(A) The maximum permitted height for any fence, wall, or hedge in any front yard will be 42 inches.
(B) The maximum permitted height for any fence, wall, or hedge in any side or rear yard will be six feet, measured from the base of the fence at the lowest adjacent ground level of the property (see Figure 4422-1), except:
(1) Within a 10-foot by 10-foot, 45° triangle on each side of a driveway on the side property line a 42-inch fence, wall, or hedge is permitted (See Figure 46-1). (2) Within a 10-foot by 10-foot, 45° triangle at the rear street-side corner of a corner lot, a 42-inch fence, wall or hedge is permitted.
(C) The height of any fence, wall, and hedge within any clear-sight triangle area will be restricted as specified in § 16.4020.050 (Clear Sight Triangle Area). (D) Retaining walls and fences may exceed the maximum permitted height if required to do so for slope retention purposes, subject to review and approval by the City Engineer and Planning DirectorDirector. Retaining walls over five feet in height must be stepped. 489
(Ord. 1100, passed 7-6-04)
Figure 4422-1
Fence Heights
§ 16.4422.030 ELECTRIC, BARBED WIRE, AND RAZOR-EDGED FENCES. (A) Electrified security fences. Electrified security fences are permitted only within the C-LI, LI, and I Zones and must comply with the standards and regulations contained in this division. In the event of a conflict between this division and any other provision of this code, the provisions of this division shall control.
(1) Definitions. For the purposes of this division, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
BARRIER. Any "fence" or "wall" as those terms are defined in this code.
ELECTRIFIED SECURITY FENCE. Any fence, barrier or enclosure partially or totally surrounding a building, field or yard, carrying any electrical pulse or charge through any part, section or element thereof. The electrified security fence may, but is not required to, interface with a monitored alarm device in a manner that enables the alarm system to transmit a signal intended to summon the business, a monitoring service, or both the business and a monitoring service, in response to an intrusion or burglary. (2) Application.
(a) Electrified security fences may be erected around the entire perimeter of the property.
(b) It is unlawful for any person to install, maintain, or operate an electrified security fence in violation of this division.
(3) Conflicts with other laws and standards.
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(a) In the event of any conflict between this division and any state or federal law, rule or regulation, the requirement that establishes the higher standard of safety or accessibility shall govern. Failure to comply with such standard shall be a violation of this division. (b) To the extent that the construction of an electrified security fence does not conflict with the requirements of this division, such fence shall be constructed and installed in conformance with the specifications set forth in IEC Standard 60335-2-76. (4) Electrified security fence installation permit.
(a) The installation of an electrified security fence requires an approved installation permit. Installation permit applications shall be filed with the Building Division. Installation permit applications must include the following:
1. Site plan indicating the location of the electrified security fence and perimeter fence.
2. Schematics and load calculations indicating and/or displaying the:
a. Location of the power source;
b. Materials used for the fence construction;
c. Location of the regulating and monitoring equipment; and d. Location of emergency access, Key Box and cut-off switch. (b) The installation permit application fee shall be set by resolution of the City Council. The fee shall be paid by the applicant at the time of filing the application. (5) Electrified security fence operational permit.
(a) The operation of an electrified security fence requires a valid operational permit.
Operational permit applications shall be filed with the Community and Economic Development Department.
(b) An operational permit is valid for one year. The date of the expiration of the operational permit shall be provided to the applicant after the approval of the permit. (c) A written application shall be submitted to the Community and Economic Development Department on forms furnished for that purpose. No applications may be accepted unless and until the permit fee has been paid. Operational permit applications must include the following:
1. The name and address of the establishment and business telephone number of the applicant, the name and titles and 24-hour emergency telephone numbers of the primary response person and an alternate.
2. The name and address of the person who owns the establishment and, if different, the name and address of the person(s) who operate the establishment or any portion thereof.
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3. Certification from a qualified person with expertise in evaluating the safety of electric fences stating that the electrified security fence installation is currently operating in conformity with its safety requirements.
4. A notarized statement by the applicant stating that the electrified security fence is in compliance with the requirements of this division.
5. Proof of liability insurance, as required by this division. (d) Operational permit application fees shall be set by resolution of the City Council. (e) Renewal applications and applications filed following permit revocation shall include all of the information required by this division. (B) Permit revocation.
(1) If an electrified security fence is found to not be in compliance with this division, the Community and Economic Development Department may revoke the operational permit.
(2) Upon permit revocation, the electrified security fence applicant shall receive a statement from the Community and Economic Development Department describing the reason for the revocation.
(3) Unless otherwise provided by this division, after revocation an applicant may apply for a new operational permit.
(C) Appeals. An interested person may appeal to the City Council a decision of the Community and Economic Development Department made pursuant to this division. (D) Liability insurance. The owner of the electrified security fence and the property owner(s), if different, are each required to carry general liability insurance in a minimum amount of $1,000,000 in the aggregate. Further, proof of insurance shall be required as a condition precedent to secure an operational permit as required in this division and upon each subsequent annual renewal. A failure to maintain proof of insurance for the permitted year shall be grounds for denial or revocation of the operational permit. Proof of minimum coverage amounts maintained for the preceding year must be provided with each application for operational permit renewal. Failure to maintain coverage for the entire previous year shall result in a denial of any permit renewal for five years from the date of operational permit expiration or revocation. Proof of insurance shall be underwritten by an organization licensed and authorized to do business in the State of California. (E) Electrification.
(1) No electrified security fence shall be installed or operated with a power source other than a storage battery not exceeding 12 volts direct current, charged primarily with a solar panel; provided, however, in case of inclement weather or other conditions that inhibit the ability of the solar panel to fully recharge the battery, a charging device may be utilized for such purpose, if connected in a manner that ensures that the charging device 492
cannot provide a source of power directly to the fence. In no case shall an electrified security fence be connected to any other electric power source. (2) AC current shall not be used to energize any electrified security fence. (3) All ground system cables shall be properly insulated. (4) The controller ground system shall not be connected to any plumbing systems in or out of use and shall be at least 50 feet from other utility and buried water pipes. (5) The fence controller ground wire shall not touch any buildings on site. (6) The fence controller and its ground system shall be at least 50 feet away from radio and buried telephone wires.
(7) A lightning diverter (commonly referred to as a lightning arrestor) shall be installed between the fence and the fence controller.
(8) A cut-off switch shall be installed capable of disconnecting the fence from the controller in case of emergencies, electrical storms, etc. A Key Box shall be installed to provide secure access to the cut-off switch. The Key Box shall be illuminated to a minimum one foot candle.
(9) Each energizer shall be connected to its own ground system and must not be connected to any other ground system(s).
(10) Two or more energizers shall not be connected to the same fence unless the use of multiple energizers does not increase the overall charge transmitted on the fence and adequate access is provided to the cut-off switch for each energizer. (11) All cabling (i.e. wire) and connectors shall be of the same material (e.g. steel, copper, etc.).
(F) Perimeter barrier. No electrified security fence shall be installed or operated unless it is completely surrounded by a non-electric perimeter barrier that is not less than six feet in height. The perimeter barrier shall be separated from the electrified security fence as specified in Annex CC of IEC Standard 603352-76, with the exception of gate openings. The area between the perimeter barrier and the electrified security fence shall be kept clear of landscaping, shrubbery, and other fences or material of any kind. The lowest part of the perimeter barrier shall be constructed to follow the natural terrain to prevent penetration of the perimeter barrier at ground level. No part of a perimeter barrier shall be allowed to be in contact with the electrified security fence. Perimeter barriers shall be one of the following: a wood privacy fence, a chain link fence with wood or plastic slats inserted into each weave of the fence, wrought iron with approved steel mesh installed between rungs, masonry wall, or an equivalent perimeter barrier.
(G) Location.
(1) The electrified security fence must be located at least ten feet from any street property line or five feet from a separated sidewalk.
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(2) Electrified security fences are prohibited for use on property zoned exclusively residential. When abutting a property zoned to allow a residential use, exclusively or not, the electrified security fence must be located at least six feet from the residential use and must include a perimeter barrier consisting of a minimum six foot high solid wooden fence or block wall shall require a minimum 12-inch setback for the electrified security fence.
Any other perimeter barrier proposed adjacent to a property zone exclusively residential is required to have an approved mesh installed, as reviewed and approved by the Community and Economic Development Department, as a secondary protective barrier, be a minimum of six feet in height, and require a minimum 12-inch setback for an electrified security fence.
(3) Electrified security fences are prohibited within 25 feet of any outdoor area utilized for the storage, use, or handling of Hazardous Materials as defined in the 2019 California Fire Code.
(H) Height. The height of a fence must not exceed ten feet or two feet higher than the existing perimeter fence, whichever is greater.
(I) Signage. Electrified security fences shall be clearly identified by warning signs. The warning signs shall conform to the following requirements:
(1) All warning signs shall include text that reads: "Warning Electric Fence". The text shall be printed in English and Spanish. All lettering shall be a minimum of one inch high. (2) The size of the warning signs shall be a minimum of four inches by eight inches and be viewable from both the interior and exterior of the protected property. (3) The warning signs shall consist of a yellow background with black inscriptions and must be kept in good condition to ensure visibility.
(4) There shall be a minimum of one warning sign posted on the electrified security fence every 30 linear feet. The signs shall be visible to a person standing outside the perimeter barrier.
(J) Hours of activation. An electrified security fence shall only be energized during the hours when the general public does not have legal access to the protected property and shall be maintained by an automatic timer.
(Ord. 1100, passed 7-6-04; Am. Ord. 1314, passed 4-6-22) § 16.4422.040 LOCATION IN RIGHT-OF-WAY.
Fences and walls that conform to the height limits specified in this chapter may be placed within the public right-of-way abutting the affected parcel, provided the following provisions are met:
(A) The fence or wall must be located behind the sidewalk or the location of any future sidewalk.
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(B) The fence or wall must be removed upon request by the city or any public utility company at the expense of the affected property owner.
(C) The fence or wall must not obstruct any fire hydrant, public utility meter, or utility box or riser unless the utility companies have agreed in writing that they have no objection to the construction of the fence or wall.
(Ord. 1100, passed 7-6-04)
§ 16.4422.050 CONSTRUCTION AND MAINTENANCE.
(A) All fences and walls must be constructed in accordance with standard accepted practices and applicable codes.
(B) In the commercial and industrial zones, masonry walls greater than 40 feet in total length must be designed with architectural columns at intervals lengths of between 12 to 16 feet.
(C) All fences and walls must be maintained in a neat, safe, and quality condition, free of graffiti, and consistent with any property maintenance regulations adopted by the city. (D) Fences and walls visible from the public right-of-way must be compatible in terms of design and materials with the main structure on the site and integrated into the overall landscaping plan for the site. The use of chain link fencing is discouraged unless the fence is screened by landscaping.
(Ord. 1100, passed 7-6-04; Am. Ord. 1172, passed 7-2-07) 495
To: Honorable Mayor and Members of the City Council
From: James Mason, Community & Economic Development Director Subject: CONSIDERATION OF A TWO-YEAR INVESTMENT IN HOUSING TRUST
FUND VENTURA COUNTY
Date: September 3, 2025
Agenda Item: 12.A
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize a budget allocation of $100,000 per year as part of an investment in Housing Trust Fund Ventura County for FY 2025-2026 and FY 2026-2027 for a total of $200,000 allocation from the city's Affordable Housing Trust Fund (General Ledger No.219-5- 9039-502).
Presented By: James Mason, Community & Economic Development Director BACKGROUND:
Established in 2011, Housing Trust Fund Ventura County (HTFVC) is a 501(c)(3) nonprofit organization and a certified Community Development Financial Institution dedicated to expanding housing options for Ventura County residents. Their mission is to generate and leverage financial resources through public-private partnerships, providing below-market interest rate loans to developers for the creation of affordable housing. Priority funding is given to projects targeting extremely low and low-income individuals and families, including farmworkers, the homeless, veterans, seniors, and youth transitioning from foster care.
HTFVC'S Impact
Since its inception, HTFVC has raised over $45 million, lent $41 million to affordable housing developments, and facilitated the production of 1,829 new units of workforce affordable housing countywide. In 2024, HTFVC had a record year, funding $14 million in predevelopment and construction loans. The pipeline for HTFVC’s projects being constructed in the first six months of 2025 is approximately $17 million, indicating a continued and growing demand for affordable housing solutions.
Previous Contribution by the City of Santa Paula
The City of Santa Paula previously invested $50,000 (2012 - 2015) with another investment of $250,000 (2018 - 2022). The combined investment of $300,000 assisted HTFVC's ability to fund $3,350,000 in support of the development of 302 affordable housing units within the city.
This collaboration has been instrumental in addressing the local housing needs and 496
demonstrates the tangible benefits of such investments.
Current Contribution Request
HTFVC has formally requested that the City of Santa Paula consider reinvesting in HTFVC’s Revolving Loan Fund with a multi-year commitment of $100,000 per year. This investment is sought to bolster HTFVC's capacity to continue providing essential funding for affordable housing projects, thereby addressing the significant housing challenges faced by various segments of our community.
ANALYSIS:
At the April 2, 2025 City Council meeting, representatives from HTFVC presented information to the City Council regarding HTFVC’s ongoing efforts to address the affordable housing crisis in Ventura County. At the August 20, 2025 meeting of the Affordable Housing Trust Fund Oversight Committee the HTFVC submitted a request for a multi-year contribution from the city's Affordable Housing Trust Fund. The Affordable Housing Trust Fund Oversight Committee unanimously provided a recommendation that the City Council fund the requested $100,000 per year for the next two fiscal rears (2025-26 - 2026-27) for a total of $200,000 to be allocated from the Affordable Housing Trust Funds acquired from Affordable Housing In Lieu Payments.
STRATEGIC PLAN:
Under the Strategic Goal D. Healthy, Connected & Thriving Community, this efforts supports the Objectives of :
Housing - Advocate and seek resources for the implementation of the Housing Element 2029 Housing Action Plan; and
Unhoused - Address and support the needs of the unhoused by investing in resources and programs that support the funding for the development of a variety of housing resources.
FISCAL IMPACTS:
The proposed investment would require City Council authorization for allocation of $100,000 per year, for two years, to be allocated from the Affordable Housing Trust Fund (General Ledger No.219-5-9039-502). The balance in the Affordable Housing Trust Fund is approximately $1.6 million.
OPTIONS:
1. Authorize a budget allocation of $100,000 per year as part of an investment in Housing Trust Fund Ventura County for FY 2025-2026 and FY 2026-2027 for a total of $200,000 allocation from the city's Affordable Housing Trust Fund (General Ledger No.219-5- 9039-502).
2. Approve a contribution of an amount less than or greater than $100,000 per year to provide some level of financial support while balancing other fiscal priorities.
3. Do not approve the contribution.
ATTACHMENTS:
ATTACHMENT A, HTFVC Investment Request City of Santa Paula August 2025.pdf 497
498
BOARD OFFICERS
Chair
Ken Trigueiro
People’s Self-Help Housing Corp.
Vice Chair
Elenore Vaughn
Housing Authority of the City of
Santa Paula
Treasurer
Karen Flock
Housing Authority of the City of
San Buenaventura
Secretary
Derrick Wada
Cabrillo Economic Development
Corporation
Former Chair
Tracy McAulay
County of Ventura
Chair -Housing Land Trust Ventura
County
Alex Russell
Homes & Hope
Chair Emeritus
Dawn Dyer
Dyer Sheehan Group, Inc.
Advisor
Mary Ann Krause, AICP
Urban Planner
BOARD OF DIRECTORS
Elsa Brown
City of Oxnard
Maruja Clensay
City of San Buenaventura
Garry Collett
California Commercial Investment
Group
Angel Garcia
County of Ventura
Sarah McCarthy-Garcia
McCarthy Companies
Anthony Mireles
Laborers Int’l Union Local 585
Sean Morreale
Bank Executive
Cathi Nye
V.C. Office of Education
Lynn Oshita
City of Thousand Oaks
Stratis Perros
City of Simi Valley
Mark Pettit
Lauterbach & Associates
Architects
CHIEF EXECUTIVE OFFICER
Linda Braunschweiger
August 15, 2025
City of Santa Paula’s Affordable Housing Trust Fund Oversight Committee RE: Investment Request
Dear Committee Members,
I hope this finds you well and safe. This year we have reached out to all ten cities and the County on behalf of the Housing Trust Fund Ventura County (HTFVC), with an urgent regional need for lending capital for the development of affordable housing. We ask that the City of Santa Paula consider investing $200,000 in the HTF Revolving Loan Fund. The City of Santa Paula previously invested $50,000 (2012-2015) with another $250,000 investment in 2018-2022. The combined $300,000 has made a direct impact on our ability to continue our work to provide affordable housing in Ventura County. HTFVC has funded $3,350,000 to help produce 302 units in the City of Santa Paula.
The lack of affordable housing has become a significant challenge for our communities, impacting diverse groups, from young families to seniors. We believe that addressing this issue requires a collaborative effort, involving both public and private sectors, on a countywide basis. After many years of very little development in CA, particularly affordable housing development, in 2025 already, HTFVC has funded $14.8 M in predevelopment and construction loans, bringing our overall total to $48.8M. New developments are finally moving forward. However, due to uncertain funding for affordable housing at the Federal and State levels it is critical that we find ways to fund more units here at the local level.
Sadly, for far too many in our community today, homes are not a clean, safe or affordable place to gather. HTFVC is an independent 501(c)(3) non-profit, and a State and Federal certified Community Development Financial Institution, with the goal to change this dynamic. Our mission is to expand housing options for our residents by generating and leveraging financial resources, working in partnership with public entities—including all ten cities and Ventura County—along with private and charitable investments to provide below-market interest rate funding for affordable homes. HTFVC places a priority on funding housing targeted toward extremely low and low income, Farmworkers, Homeless, Veterans, Seniors, and youth transitioning from Foster Care.
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Investment Request
In 2023, Ventura County was the number one county in the U.S. with the least number of available affordable units based on a survey done by the National Realtors Association. Affordable housing is a countywide problem needing a countywide solution. Since our inception in 2011, HTFVC has raised over $45.5M, lent $48.5M to affordable housing developments, and produced 1899 new units of workforce affordable housing countywide. The key to our success is our ability to leverage public, private and charitable funds, increasing our lending capital significantly. HTFVC provides short term, below market interest rate loans to developers (nonprofit and for profit) producing new affordable housing through our “Revolving Loan Fund”.
Our loan products’ terms range from 6 months to 5 years for pre-development, acquisition, construction, and gap/bridge funding. Beginning later this year, HTFVC will be offering a new 15–18- year Receipts Residual loan to help developers earn the critical LIHTC bonus points. HTFVC received a $5M REAP II grant to begin funding this program.
One of the strengths of the housing trust fund model it our ability to be flexible and address the special needs of our community and the developers to make a deal successful. Since 2020, developers have seen the doubling and tripling of their construction budgets with significant interest rate and insurance cost escalation. HTFVC has been able to assist with short-term bridge loans until permanent financing, ensuring the development is able to open its doors.
The Housing Trust Fund model is unique for the very reason that it is able to leverage funds from investors not traditionally funding affordable housing (examples: Mechanics Bank $1.5M Equity (EQ2) Investment, Weingart Foundation $1.5M Program Related Investment (PRI), City National Bank $1M, Mission Bank $1M, Montecito Bank $1M, US Bank $500,000, and McCune Foundation $250,000 investments). In addition, as loans are repaid, funds are recycled back into the community to develop more affordable housing units.
As HTFVC moves into the next phase of growth, while continuing to fill the critical need for dollars for the development and preservation of affordable housing, we need the City of Santa Paula’s help.
We ask the City of Santa Paula to continue showing leadership and foresight by making a $200,000 investment into the Housing Trust Fund. This investment will be leveraged to highly impact positive changes for low-income individuals and families. 500
Investment Request
Please feel free to contact me with any questions. I would be happy to make a formal presentation to the City Council and be available for questions when the request goes on the Council agenda.
Regards,
Linda Braunschweiger
Linda Braunschweiger
CEO
805-407-2455
[email protected]
www.HousingTrustFundVC.org
Cc: James Mason
501
To: Honorable Mayor and Members of the City Council
From: Jonathan Royas, Deputy City Manager
Subject: CONSIDERATION OF A CITY COUNCIL AD HOC COMMITTEE ON
IMMIGRATION
Date: September 3, 2025
Agenda Item: 12.B
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends the City Council:
1. Consider the establishment of the Council's Ad Hoc Committee on Immigration; and
2. Request the Mayor appoint up to two members of the City Council to serve on the Committee.
If Council desires to proceed, adopt Resolution No. 7588, establishing the Ad Hoc Committee on Immigration.
Presented by: Jonathan Royas, Deputy City Manager
BACKGROUND:
Recent immigration raids by Immigration and Customs Enforcement (ICE) have caused significant disruption in cities and communities within Ventura County.
ICE’s detainment of individuals that are congregating in public places, commercial establishments, schools, and places of work have created instability, chaos, and fear. These events have caused negative economic and social impacts on the community. Fewer people are frequenting commercial and retail establishments, such as local restaurants, grocery stores, medical facilities, places of public accommodation, and entertainment venues, for fear of being targeted by ICE.
Residents and stakeholders have asked Council and the City to explore ways to support Santa Paula residents, including clarifying the City’s role and any potential actions. Recently, due to fear and misinformation throughout the community, the City issued a public statement to address questions about participation in the federal lawsuit Vasquez Perdomo v. Noem , explaining that Santa Paula was not invited to join the litigation and the Council and City continue to evaluate options to protect the rights and wellbeing of all residents.
Additionally, at the August 6, 2025 Council meeting, the Council directed staff to return with 502
options, including the formation of an ad hoc committee, related to immigration events and issues occurring in the community.
To provide a focused, time-limited venue for Council input, community engagement, and staff collaboration on potential actions, staff proposes forming a Council Ad Hoc Committee on Immigration.
ANALYSIS:
Purpose of the Ad Hoc
The Committee would serve as a temporary advisory body to work with staff to evaluate options and return with recommendations for Council consideration. Potential areas of focus could include community education, regional coordination, legislative advocacy, information gathering, and options for limited financial support to local service providers, consistent with applicable law and City policy.
Potential Actions for Evaluation
The Ad Hoc could explore, without limitation, the following options and return to Council with recommended next steps:
1. Regional Coordination: Work with Ventura County and nearby cities to formulate consistent messaging and, where appropriate, collaborative action items; assist staff with regular dissemination of accurate information to the community.
2. Information Requests: Evaluate submission of Freedom of Information Act (FOIA) requests to federal agencies seeking access to records regarding immigration enforcement activities in Santa Paula and the immediate region (e.g., timing, locations, nature of activities), to inform community guidance and City planning.
3. State Legislative Advocacy: Monitor and, as directed by Council or through Council's adopted Policy and Legislative Agenda, recommend positions on relevant state legislation addressing identification and transparency of law enforcement operations, interagency notification, and local agency interactions with immigration authorities.
4. Federal Legislative/Administrative Advocacy: Work with the City's federal consultants regarding proposals aimed at transparency and accountability in immigration enforcement (e.g., officer identification during public facing operations).
5. Monitoring Litigation and Guidance: Track litigation and guidance from reputable legal and advocacy organizations regarding the legality of specific enforcement tactics and community impacts; advise on implications for City communications and resident resources.
6. Explore Potential Support for Local Nonprofits: If desired by Council, evaluate options for limited financial support to local nonprofit organizations providing direct assistance (e.g., legal aid, mental health/counseling, and short term direct services) to residents impacted by immigration enforcement. If Council wishes to pursue funding, staff would return with a proposed framework, eligibility criteria, and any required budget adjustments. 503
7. Explore support for Ventura County Community Foundation (VCCF) Neighbors Support Fund which provides immediate humanitarian relief through trusted frontline partners.
8. Use of Existing Policy Platforms: Where alignment exists, utilize the Council's adopted Policy Legislative Agenda to enable timely correspondence or advocacy on rapidly evolving issues, and return to Council where policy direction is needed.
9. Community and Stakeholder Engagement: Conduct a listening tour and hold meetings with community stakeholders, including nonprofits, service providers, and residents with front-line involvement in immigration issues. This effort would provide the Council and staff with direct input and strengthen relationships with trusted community voices.
Ad Hoc Structure and Duration
The Ad Hoc would consist of up to two Councilmembers appointed by the Mayor, as well as support from staff. The Ad Hoc would be time-limited and would sunset upon completion of its work or on a date certain (recommended: 6 months from formation), unless extended by Council. As an ad hoc committee composed of less than a quorum and without continuing jurisdiction, it would not be subject to the Brown Act open meeting requirements.
STRATEGIC PLAN:
This item is not an objective in City Council’s two-year Strategic Plan, however, this item supports Council's goal of a "D. Connected & Healthy Community," to educate and engage residents and businesses about programs, initiatives and foster regional partnerships that create a safe and healthy community to live, work and thrive.
FISCAL IMPACTS:
Creation of the Ad Hoc Committee has no direct fiscal impact beyond staff time. If Council later elects to pursue nonprofit support or other initiatives with budgetary implications, staff will return with options and fiscal analysis for Council consideration prior to any appropriation or reprogramming of funds.
PERSONNEL IMPACTS:
City Staff time could be significant and will necessarily take designated staff away from other priorities and Council initiatives, such as Strategic Plan objectives. Such impacts will vary depending on the frequency of meetings, information gathering, and reports back to the full Council.
OPTIONS:
In considering this matter, the City Council may alternatively:
1. Direct staff to bring forward specific items for review on a case-by-case basis, rather than establishing an Ad Hoc Committee; or
2. Direct staff to evaluate and respond to immigration-related issues through the City’s adopted Legislative Platform, enabling alignment with existing policy positions and 504
providing swifter responses to rapidly evolving incidents; or
3. Provide alternate direction, such as refining the proposed scope of the Ad Hoc Committee or modifying its sunset date.
ATTACHMENTS:
RESOLUTION NO. 7588 Formation of Ad Hoc Committee on Immigration.docx 505
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RESOLUTION NO. 7588
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
PAULA, CALIFORNIA, ESTABLISHING THE CITY COUNCIL AD HOC
COMMITTEE ON IMMIGRATION
The City Council of the City of Santa Paula does hereby resolve as follows:
SECTION 1: Findings and Authority.
A. Section 6.4(b) of the City Council’s Manual of Procedural Guidelines authorizes the City Council to establish advisory committees and delegate to such committees authority to make recommendations to the Council on matters presented to it.
B. Recent immigration raids by Immigration and Customs Enforcement (ICE) have caused significant disruption in cities and communities within Ventura County.
C. The City Council desires to establish a temporary advisory body to work with staff to evaluate options and return recommendations concerning community education, regional coordination, legislative advocacy, information‑gathering, and potential limited support to local nonprofit service providers related to immigration matters within the City’s jurisdiction.
SECTION 2: Establishment and Brown Act.
A. There is hereby established the City Council Ad Hoc Committee on Immigration (the “Committee”) as an ad hoc committee of the City Council pursuant to the Brown Act and Section 6.4 (b) of Council Manual. The Committee will not be subject to the open meeting requirements of the Brown Act as it is composed of less than a quorum of the City Council, does not have continuing subject matter jurisdiction, and will convene only as needed.
SECTION 3: Scope of Responsibilities.
The Committee shall assist staff by evaluating and, as appropriate, developing recommendations to the City Council regarding:
1. Regional Coordination: Working with Ventura County and neighboring cities to formulate consistent messaging and any collaborative action items; strategies for regular dissemination of accurate information to Santa Paula residents.
2. Information Requests: The potential submission of FOIA requests to federal agencies seeking records regarding immigration enforcement activities affecting 506
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Santa Paula and the immediate region.
3. Legislative Advocacy: Monitoring and recommending City positions, consistent with the City’s adopted Policy & Legislative Agenda and applicable law, on state and federal proposals concerning transparency and identification in enforcement operations and local agency interactions with immigration authorities.
4. Monitoring Litigation/Guidance: Tracking relevant litigation and guidance from recognized legal and advocacy organizations; identifying implications for City communications and resident resources.
5. Nonprofit Support Options: If directed by the City Council, evaluating a framework for limited financial support to local nonprofit organizations providing direct services (e.g., legal aid, mental health/counseling, short-term direct assistance) to residents impacted by immigration enforcement, including potential use of the Human Services Committee to review applications and recommend allocations; and returning to Council with any proposed budget actions.
6. Other Related Duties: Performing such related duties as the City Council may from time to time assign for recommendations concerning recent and ongoing immigration enforcement activities affecting the City.
7. Community and Stakeholder Engagement: Conduct a listening tour and hold meetings with community stakeholders, including nonprofits, service providers, and residents with front-line involvement in immigration issues.
SECTION 4: Membership and Appointments.
The Mayor is authorized to appoint up to two members of the City Council to serve on the Committee. The City Manager or designee shall provide staff support.
SECTION 5: Sunset.
The Committee shall automatically sunset upon the earlier of: (a) presentation of final recommendations to the City Council; or (b) six (6) months from the date of this Resolution, unless extended by Council.
SECTION 6: Effective Date.
This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED this 3rd day of September, 2025.
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__________________________
Pedro A. Chavez, Mayor
ATTEST:
____________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:
____________________________
Monica Castillo, City Attorney
APPROVED AS TO CONTENT:
____________________________
Dan Singer, City Manager
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF SANTA PAULA )
I, Julie Latshaw, City Clerk of the City of Santa Paula, California, DO HEREBY CERTIFY that above RESOLUTION NO. 7588 was duly passed and adopted by the City Council of the City of Santa Paula at a regular meeting thereof held on the 3 rd day of September,
2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City this 3
rd day of September, 2025.
Julie Latshaw, City Clerk
Of the City of Santa Paula,
California
(SEAL)
509
To: Honorable Mayor and Members of the City Council
From: Dan Singer, City Manager
Subject: FUTURE AGENDA ITEMS
Date: September 3, 2025
Agenda Item: 13.A
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends City Council review future agenda items.
BACKGROUND:
The attached Future Agenda Items forecast (Attachment A) identifies anticipated agenda items for upcoming Council meetings as well as Study Session topics and long-range discussion items. Placing this forecast on the agenda affords the Council and the public the opportunity to discuss such topics and to make any recommendations. It should be noted this is only a forecast and may change over the course of time or based on feedback by the Mayor and City Manager during review of future agendas.
ANALYSIS:
In accordance with the Council's adopted Manual of Procedural Guidelines, Section 5.1, Councilmember Crosswhite and Mayor Chavez have each introduced a new request for Council's consideration (see Attachment B & C, respectively). Council is provided the opportunity to review these requests and discuss placing either of them, or none of them, on a future agenda or taking other appropriate action. Staff and the City Attorney will be available to respond to questions posed by the Council in considering whether to agendize these requests and weigh any priorities.
STRATEGIC PLAN:
FISCAL IMPACTS:
OPTIONS:
ATTACHMENTS:
Attachment A - Future Agenda Items.pdf
Attachment B - Council Agenda Request Form_MOU for Use of Laborers.pdf Attachment C - Council Agenda Request Form - Mobile Home Rent Control Ordinance.pdf 510
Santa Paula City Council Tentative Agenda Schedule
Updated 8/28/25
Regular Meeting
September 17 - 6:30pm
Admin Department of Insurance Presentation
PW Public Works Department Report
Fire Ventura County Fire Department Report
Admin SPUSD Crossing Guard Agreement
PD SRO Agreement
PD Animal Services Agreement
P&R Teague Park Restroom Purchase
PW Santa Maria Industrial Park Reimbursement of Fees Request Finance Master Fee Schedule
Admin VC Museum Changes in Operations
Admin Chamber of Commerce Engagement Agreement
HR Labor Agreements (CSO)
CDD Athen’s Rate Increase Request
CDD Railroad Depot Lease
Regular Meeting
October 1 - 6:30pm
Admin City Managers Department Report
P&R Parks & Recreation Department Report
CDD People’s Self Help Loan
CDD SPIRIT of Santa Paula Funding MOU
PW Hwy 150 Lighted Crosswalks Award of Contract
PW TDA Funding Allocation
STUDY SESSION TOPICS
P&R Oil Museum Concept Discussion Sept 17
Admin Review of Council Procedural Guidelines Oct 1
Admin No Smoking Ordinance 3
rd Qtr.
Finance Development Impact Fees (DIF)* 3
rd Qtr.
Admin Municipal Code Update – Joint with Planning Commission* Ongoing CDD Use of Triangle Property on Housing TBD
511
Santa Paula City Council Tentative Agenda Schedule
Updated 8/28/25
Activities associated with the Council’s Strategic Plan*
FUTURE AGENDA ITEMS
PW Plans & Specifications for 8th Street Streetlight Repair Project Oct PW 5-Year Pavement Management Plan – Cycle 2 Nov
PD COPS Law Enforcement Funds Oct
CDD Central Business District Live Entertainment Ord 1339 TBD Legal Fire MOU Amendment for Station 26 TBD
CDD Downtown Vacancies Options* TBD
CDD Downtown Parking Inventory and Options* TBD
P&R Teague Park Restroom Oct
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Agenda Request Form
For Council Discussion Purposes
Name: Proposed Meeting Date: Date:
Type:
Recognition _______ Proclamation _______ Policy _______ Resolution ________ Ordinance _________ Other ____________________________
Title:
General Description:
Purpose / Objective:
Staff Use Only
Est. Fiscal Impact: $______________ Budgeted: Yes No Est. Time Impact:
Anticipated Start Date: Anticipated Completion Date:
Strat Plan Consistency? Gen Plan or SPMC Consistency?
Assigned to (Department): Assigned to (Person):
Committee Assignment:
513
Agenda Request Form
For Council Discussion Purposes
Name: Proposed Meeting Date: Date:
Type:
Recognition _______ Proclamation _______ Policy _______ Resolution ________ Ordinance _________ Other ____________________________
Title:
General Description:
Purpose / Objective:
Staff Use Only
Est. Fiscal Impact: $______________ Budgeted: Yes No Est. Time Impact:
Anticipated Start Date: Anticipated Completion Date:
Strat Plan Consistency? Gen Plan or SPMC Consistency?
Assigned to (Department): Assigned to (Person):
Committee Assignment:
514