Agenda packet, regular meeting — Santa Paula City Council, December 10, 2025

City of Santa Paula
City Council Regular
MAYOR PEDRO A. CHAVEZ

VICE MAYOR CARLOS JUAREZ

COUNCILMEMBER JENNY CROSSWHITE

COUNCILMEMBER LESLIE CORNEJO

COUNCILMEMBER GABRIELA ORNELAS

CITY COUNCIL REGULAR MEETING OF THE

SANTA PAULA CITY COUNCIL REGULAR
WEDNESDAY, DECEMBER 10, 2025
6:30 PM - City Council Regular Meeting

SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060

JULIE LATSHAW, CITY CLERK

DAN SINGER, CITY MANAGER

MONICA CASTILLO, CITY ATTORNEY
City of Santa Paula - City Council Regular - City Council Regular Meeting 1

CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.

HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.

1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.

2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.

HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.

Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.

PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.

Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.

City of Santa Paula - City Council Regular - City Council Regular Meeting 2

1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.

2. INVOCATION

3. FLAG SALUTE

4. ROLL CALL

5. CLOSED SESSION REPORT

6. PRESENTATIONS

6.A VISITOR FROM THE NORTH POLE

6.B CITY MANAGER'S DEPARTMENT REPORT - JUNE 2025 - OCTOBER 2025
RECOMMENDATION:

Staff recommends that the City Council:

1. Receive and file the Department Report for City Manager’s Department for June 2025 - October 2025.

Presented by: Dan Singer, City Manager

7. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.

HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.

REGULAR MATTERS - COUNCIL CHAMBERS
City of Santa Paula - City Council Regular - City Council Regular Meeting 3 questions for clarification. The City Council may direct the City Manager to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.

8. CITY COUNCIL REPORTS

9. CITY MANAGER REPORTS

10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.

10.A APPROVAL OF MINUTES
City Council Special Meeting November 5, 2025
City Council Regular Meeting November 5, 2025
City Council Special Meeting November 19, 2025
City Council Regular Meeting November 19, 2025
RECOMMENDATION:

Staff recommends Council approve minutes.

10.B OCTOBER 2025 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for September 2025, starting check number 342105 and ending check number 342470.

2. Review and accept the "Certification of Salaries" for the pay period ending dates October 3rd, 2025, through October 17th, 2025.

10.C NOVEMBER 2025 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for November 2025, starting check number 342472 and ending check number 342766.

2. Review and accept the "Certification of Salaries" for the pay period ending dates October 31st, 2025, through November 14th, 2025.

10.D EXPENDITURE PLAN FOR THE FY 25/26 SUPPLEMENTAL LAW City of Santa Paula - City Council Regular - City Council Regular Meeting 4

ENFORCEMENT SERVICES ACCOUNT
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the recommended Expenditure Plan appropriating the Supplemental Law Enforcement Services Account (SLESA) funds for the FY 2025-2026 allocation and

2. Allocate an additional $17,536.61 in revenues and $26,304.26 in expenses as noted in the fiscal impact section.

10.E RECRUITMENT AND HIRING INCENTIVES
RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 7598 establishing additional Recruitment and Hiring Incentives and recognizing the Personnel Officer's implicit authority to recognize service credit from prior public-sector jobs.

10.F BUDGET ALLOCATION FOR PROPERTY DUE DILIGENCE OF 180

SOUTH PALM AVENUE
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize a budget adjustment in the amount of $30,000 to the Water Fund (620-5-3001-290) utilizing existing fund balance for professional services related to a potential property purchase of 180 South Palm Avenue.

10.G CANYON BOOSTER PUMP UPGRADE PROJECT BUDGET ADJUSTMENT RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize a budget adjustment of $42,370.25 from CIP 9356 Well 12 Above Ground Rehabilitation Project to fully fund the Canyon Booster Pump Station Improvements Project (CIP 9234).

10.H WATER DIVISION SODIUM HYPOCHLORITE SUPPLY AGREEMENT RECOMMENDATION:

Staff recommends that the City Council:

Authorize the City Manager to execute a 3-year contract with Hasa Inc. for the supply and delivery of sodium hypochlorite to the Santa Paula Wells, and Water Treatment Facilities for an amount not to exceed $180,000.

10.I MILL STREET WATERLINE REPLACEMENT PROJECT NOTICE OF

COMPLETION
RECOMMENDATION:

Staff recommends that the City Council:

1. Accept the work performed by Toro Enterprises.

City of Santa Paula - City Council Regular - City Council Regular Meeting 5

2. Authorize Staff to file the Notice of Completion with the County Recorder.

10.J VARIOUS FINANCE CONSULTANT CONTRACT

RENEWALS/AMENDMENTS
RECOMMENDATION:

Staff recommends the City Council authorize the City Manager to enter into contract amendments to extend the terms, scope and/or contract amounts with the following vendors:

1. Rogers, Anderson, Malody Scott (RAMS)

2. Willdan Financial Services

11. ORDER OF BUSINESS

11.A PROCEDURES FOR ELECTION OF MAYOR AND VICE MAYOR
RECOMMENDATION:

Review procedure for the election of Mayor and Vice Mayor and direct City Clerk to begin the Mayor and Vice Mayor election process.

Presented by: Julie Latshaw, City Clerk

11.B SELECTION PROCESS FOR MAYOR

11.C GAVEL PLAQUE TO OUTGOING MAYOR PRESENTED BY NEW MAYOR

11.D SELECTION PROCESS FOR VICE MAYOR

12. ACTION ITEMS

12.A APPOINTMENTS TO THE MAYOR'S STANDING AND AD HOC

COMMITTEES
RECOMMENDATION:

Staff recommends that the City Council:

Consider appointments to the Mayor's Standing and Ad Hoc Committees and review appointments to any other committees. The Mayor may ratify appointments to these committees.

Presented by: Dan Singer, City Manager

12.B ADOPTION OF 2026 COUNCIL MEETING CALENDAR
RECOMMENDATION:

Staff recommends that the City Council:

1. Review the proposed City Council Meeting calendar for 2026 and consider the cancellation or rescheduling of various regular meetings throughout the year.

2. Authorize the closure of City facilities between the Christmas and New Year's Holidays, December 23, 2026 through January 4, 2027.

3. Cancel the first regularly scheduled meeting on January 6, 2027.

City of Santa Paula - City Council Regular - City Council Regular Meeting 6 Presented by: Dan Singer, City Manager

13. ITEMS FOR FUTURE AGENDAS

13.A FUTURE AGENDA ITEMS
RECOMMENDATION:

Staff recommends City Council review future agenda items.

14. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.

On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
City of Santa Paula - City Council Regular - City Council Regular Meeting 7 To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: CITY MANAGER'S DEPARTMENT REPORT - JUNE 2025 - OCTOBER 2025
Date: December 10, 2025
Agenda Item: 6.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Receive and file the Department Report for City Manager’s Department for June 2025 - October 2025.

Presented by: Dan Singer, City Manager
BACKGROUND:

City Manager
The conclusion of the fiscal year, leading into the new year, was saddled with significant, yet somewhat routine, milestones, including:

Finalizing the Citywide Compensation Study and the implementation strategy, involving numerous meetings, negotiations and workshops.

Completing labor negotiations for all MOU agreements.

The City Manager was intimately involved with the finalization of the City's two-year budget preparation and completion.

Engaged with the Athens ad-hoc committee negotiations regarding a requested rate increase.

Supported outreach efforts around the Bike Trail Extension project and the Telegraph Road and Roundabout design proposals.

Attended, with Council, the Annual League of California Cities Conference in Long Beach, where the City was the recipient of a Helen Putnum Award for excellence relating to our outreach, engagement and leadership academy efforts.

Participated in meetings with the County on a future hospital at East Area 2.

Actively worked withe Lewis Limoneira on the development of public improvements and private development for The Harvest
8 Legislative Affairs
Coordinated Council’s Legislative Platform update.

Requested letters of support for Crosstown Pipeline from:
• Assemblymember Bennett, Sen. Limón, and Supervisor Long Issued six advocacy or objection letters to state and federal legislators Along with the Mayor and Vice Mayor, coordinated a meeting with Senator Limón Public Information Office (PIO)
Created content for weekly social media posts
Supported and promoted the unveiling of the 50-year time capsule Created and distributed 13 press releases.

Employee Engagement
Coordinated employee of the quarter nominations and awards for the 2nd and 3rd quarters.

Facilitated a fall Management Retreat focused on continuity and succession planning.

Worked with consultants on launch of a citywide Employee Engagement Survey.

Hosted a summer and fall All Hands meeting, including the production of department spotlight videos.

Management Fellows
Managed social media, Zencity engagement, and video production Compiled, wrote and published the City's new monthly e-newsletter in English and Spanish
Upgraded all new military banners and had them installed just prior to Veteran's Day Supported the ad-hoc Immigration Committee and researched policy options and funding opportunities
Coordinated Business Roundtables and BusinessConnect meetings with Chamber of Commerce
Utilizing the Hunt Design images and iconography, produced new downtown banners, logos and design standards for the City's upcoming roll-out of the new wayfinding and marketing look
Organized monthly staff birthday/anniversary celebrations.

Human Resources Department
9 Administrative
Continued to provide Human Resources and Risk Management support to City Departments and Employees.

Employee Engagement and Recognition Activities
End of Fiscal Year Foster’s Freeze Employee Appreciation Event Summer BBQ Kona Ice Employee Appreciation Event
Pumpkin Painting Contest
Halloween Employee Appreciation Event
Employee Training and Development
CPR/AED/First Aid & Fire Extinguisher
Supervisor Training: Leaves, Leaves and More Leaves
Recruitment
Successfully recruited and onboarded:

City Manager’s Office – Executive Assistant
Finance – Accounting Technician
Police – Animal Control Officer; Police Officer
Public Works – Water System Operator
Information and Technology Department
Installed new antenna for Police on top of Mesa Tank tower Upgraded microwave communication equipment at water tank sites (continuing project) Completed phase 1 of network infrastructure equipment upgrades (replacement of core network switches)
City Clerk's Office
Processed 47 City Council agendas and minutes.

Attended 8 Bid Openings.

Continue to update Maddy Act for 2025 as changes are made. 10 Processed Commission/Committee/Board applications, interviews, and oaths for one Planning Commission, two Parks and Recreation Commission, one Parks and Recreation Youth, and one Senior Advisory Committee.

Continue to advertise and accept applications for Commissions, Committees, and Boards.

Preparing for the upcoming Annual Fair Political Practice Commission Form 700.

Processed 134 Public Records Requests.

Processed and Posted 6 Notice of Publications.

ANALYSIS:

None
STRATEGIC PLAN:

None
FISCAL IMPACTS:

None
OPTIONS:

None
ATTACHMENTS:
11 To: Honorable Mayor and Members of the City Council Regular From: Julie Latshaw, City Clerk
Subject: APPROVAL OF MINUTES
City Council Special Meeting November 5, 2025
City Council Regular Meeting November 5, 2025
City Council Special Meeting November 19, 2025
City Council Regular Meeting November 19, 2025
Date: December 10, 2025
Agenda Item: 10.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends Council approve minutes.

BACKGROUND:

An account of all proceedings of the Legislative Body in open meetings shall be kept by the Clerk/Secretary. The Clerk/Secretary shall prepare an abbreviated record of the meeting proceedings for approval by the Legislative Body which when adopted by the Legislative Body shall be the official Minutes of the meeting. Amendment of the minutes may be made only as to factual accuracy and not as to a change of intent. The Minutes of the meeting need not be verbatim. Only the best and most complete available recording of the meeting shall constitute the official record of the Legislative Body, but the Minutes shall constitute the official record of the Legislative Body meeting where a verbatim record of the meeting is not available. Unless requested by a majority of the quorum, the minutes may be approved without reading.

ANALYSIS:

None.

STRATEGIC PLAN:

This item is not a goal or objective in the City Council's two-year Strategic Plan, however, the Minutes shall constitute the official record of the Legislative Body.

FISCAL IMPACTS:

There are no fiscal impacts for this item.

OPTIONS:
12 None.

ATTACHMENTS:
2025.11.05 City Council Special Minutes.pdf
2025.11.05 City Council Regular Minutes.pdf
2025.11.19 City Council Special Minutes.pdf
2025.11.19 City Council Regular Minutes.pdf
13 CITY OF SANTA PAULA
City Council Special Meeting
November 5, 2025, 4:30 PM

MINUTES

SPECIAL MEETING - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Chavez called the meeting to order at 4:31 P.M.
2) ROLL CALL
Members Present: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, and Gabriela Ornelas
3) PUBLIC COMMENT
Mike Nelson was called to speak on the quality of the Museum, in support of REC.

Marcus Eriksen was called to speak in support of preserving the history of the Museum.

Ana Cummins was called to speak would like to see more clarity before an agreement.
4) ORDER OF BUSINESS

4.A) STUDY SESSION - OIL MUSEUM CONTENT
City Attorney Monica Castillo announced that Vice Mayor Juarez has an invested interest in the Oil Museum and will listen on the presentations, though will recuse himself when Council gives comments.

Parks & Recreation Director Gregory Barnes provided a presentation on the Oil Museum Content.

Clif Simonson, President, COO with CAL-NRG presented a presentation on Responsible Energy Council (REC) Overview.

Executive Director of Kids Stream, Michael Shanklin speaking on the plan and use of the building and content.
14 Vice Mayor Juarez recused himself, leaving the dais. 5) CLOSED SESSION

5.A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to government Code § 54956.9(d)(1) – Rivers’ Edge Manufactured Housing Community LLC v. City of Santa Paula et al.; Ventura County Superior Court Case No. 2025CUWMO52550

5.B) CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM
Consideration of a liability claim pursuant to Government Code §§ 54956.9(d)(3) & 54956.95(c)- Claimant: Rivers’ Edge Manufactured Housing Community LLC; Agency Claimed Against: the City of Santa Paula

5.C) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code §54956.9(d)(2) and (e)(1): 1 potential case
Council recessed to closed session.
6) CLOSED SESSION REPORT
City Attorney Monica Castillo reported there was no reportable action taken. 7) ADJOURNMENT
Mayor Chavez adjourned the meeting at 6:30 P.M.

Julie Latshaw, City Clerk
ATTEST:
15 CITY OF SANTA PAULA
City Council Regular Meeting
November 5, 2025, 6:30 PM

MINUTES

REGULAR MATTERS - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Chavez called the meeting to order at 6:36 p.m.
2) INVOCATION
Deacon Al Guilin provided the Invocation.
3) FLAG SALUTE
Gabby from Santa Paula Trading Company led the flag salute. 4) ROLL CALL
Members Present: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, and Gabriela Ornelas
5) CLOSED SESSION REPORT - Special Meeting October 15, 2025 and Special Meeting November 5, 2025
City Attorney Monica Castillo reported there was no reportable actions taken on the following: October 15, 2025 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957(b)(1), Title: City Manager and November 5, 2025, 5.A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to government Code § 54956.9(d)(1) – Rivers’ Edge Manufactured Housing Community LLC v. City of Santa Paula et al.; Ventura County Superior Court Case No. 2025CUWMO52550; 5.B) CONFERENCE WITH LEGAL COUNSEL -
LIABILITY CLAIM Consideration of a liability claim pursuant to Government Code §§ 54956.9(d)(3) & 54956.95(c)- Claimant: Rivers’ Edge Manufactured Housing Community LLC; Agency Claimed Against: the City of Santa Paula and

5.C) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code §54956.9(d)(2) and (e)(1): 1 potential case.
16 6) PUBLIC COMMENT
Karl Lawson was called to speak on the Mobile Home Park rent increases process.

Donna McClure was called to speak consider relocating the December 13 Holiday Event.

Tracy Hanna was called to speak opposing the December 13 Holiday Event. 7) PRESENTATIONS

7.A) ATHEN’S 2025 RECYCLING ALL-STAR AWARDS
Roni Guthrie presented the Athen's 2025 Recycling All-Star Awards to Blanchard Community Library represented by Justin Formanek and Ron Merson, and Fosters Freeze represented by Scott Shafer.

Also, presenting certificates to our honorees we have Atticus Reyes with Assembly Member Steve Bennett's Office, Michael Durazo from Supervisor Kelly Long's office and certificates from Senator Monique Limón and Congresswoman Julia Brownley.

7.B) POLICE DEPARTMENT REPORT
Police Chief Aguilar provided the Police Department Report.

7.C) MEASURE T OVERSIGHT COMMITTEE YEAR END PRESENTATION Committee Member Vanessa Olmos presented the Measure T Oversight Committee Year End Presentation.
8) CITY COUNCIL REPORTS
Councilmember Cornejo:

Attended: Ventura Regional Sanitation District meeting; Santa Paula Roundtable on economic vitality; police station phase 1 open house; and The Elks officer of the year awards dinner.

Councilmember Crosswhite:

Attended: Southern California Association of Governments meeting; Immigration Ad Hoc meetings; Ventura County Transportation Commission; Ribbon Cutting for the Athens/Harrison for green waste; Employee Appreciation Halloween Lunch; police station phase 1 open house; and announced Santa Paula High School Football games are broadcasted online and on channel 10 news.

Councilmember Ornelas:

Attended: Immigration Ad Hoc meetings; and police station phase 1 open house.

Vice Mayor Juarez:

Attended: the Ventura County Council Government's dinner; police station 17 phase 1 open house; Employee Appreciation Halloween Lunch; talked with Julie Brownley and Vianey Lopez about the government shutdown and on how to move forward; and met with the mayor and city staff to address concerned residents about the standing cannabis committee.

Mayor Chavez:

Provided slide presentation of Economic Vitality and Prioritizing Solutions. 9) CITY MANAGER REPORTS
City Manager Dan Singer:

Attended: police station phase 1 open house; Employee Appreciation Halloween Lunch; Ad Hoc Immigration meetings; presented at the Santa Paula business roundtable; Ventura College East Campus committee meeting; the cannabis standing committee meeting; announced the city is closed next Tuesday in celebration of Veterans Day and there is the annual Veterans Day celebration at Veterans Park.
10) CONSENT CALENDAR

10.A) APPROVAL OF MINUTES
City Council Special Meeting September 3, 2025
City Council Regular Meeting September 3, 2025
City Council Special Meeting September 8, 2025
City Council Special Meeting September 11, 2025
City Council Special Meeting September 17, 2025
City Council Regular Meeting September 17, 2025
City Council Special Meeting October 1, 2025
City Council Regular Meeting October 1, 2025
City Council Special Meeting October 14, 2025
City Council Special Meeting October 15, 2025
City Council Regular Meeting October 15, 2025

10.B) SECOND READING AND ADOPTION OF ORDINANCE NO. 1350 AMENDING CHAPTERS 16.200 (ADMINISTRATION – GENERAL
PROVISIONS), 16.202 (APPLICATIONS, PROCESSING, FILING AND FEES), 16.204 (PUBLIC HEARINGS), 16.206 (APPEALS AND
REVOCATIONS), 16.208 (DEVELOPMENT CODE AMENDMENTS),

16.210 (ZONE CHANGE), 16.212 (GENERAL PLAN AMENDMENTS),

16.214 (AGRICULTURAL PRESERVE AND LAND CONSERVATION
CONTRACTS), 16.216 (SPECIFIC PLANS), 16.218 (CONDITIONAL USE PERMITS), 16.220 (VARIANCES), 16.222 (MINOR
MODIFICATIONS), 16.224 (ZONING CLEARANCE), 16.227
(ACCESSORY DWELLING UNITS), 16.228 (TEMPORARY USE
PERMIT), 16.230 (HOME OCCUPATION PERMIT), 16.234
(DEVELOPMENT AGREEMENTS), 16.236 (ANNEXATIONS), 16.237
(81 ACRE INITIATIVE IMPLEMENTATION), AND 16.238 (SITE
DEVELOPMENT PERMIT) OF TITLE XVI: DEVELOPMENT CODE OF

THE SANTA PAULA MUNICIPAL CODE IN ORDER TO CORRECT

INCONSISTENCIES, OUTDATED LANGUAGE AND FORMATTING

AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM
CEQA UNDER SECTION 15061(B)(3) OF THE PUBLIC RESOURCES
CODE
18 10.C) 2025 HOLIDAY PARADE REQUEST FOR FEE WAIVER
Motion: Approve waiving and sponsor up to 50% of the costs for City services for the 2025 Santa Paula Holiday Parade.

Moved by Carlos Juarez, seconded by Jenny Crosswhite
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas

10.D) SOLAR-POWERED STREET LIGHT PILOT PROJECT (SSLPP)

FUNDING & RELEASE OF RFB AUTHORIZATION

10.E) PURCHASE OF CRAFCO SUPER SHOT 125 DIESEL CRACKSEAL

TRAILER

10.F) PURCHASE OF A GRACO THERMOLAZER AND DTC 1000LB

PREMELTER

10.G) RATIFICATION OF SPECIFIED SECTIONS OF VENTURA COUNTY FIRE PROTECTION DISTRICT ORDINANCE NO. 34
Assistant Fire Marshall Ryan Kraai with the Ventura County Fire Department spoke on the Ratification of Specified Sections of Ventura County Fire Protection District Ordinance No. 34.

Motion: Approve Resolution No. 7596 ratifying Article 3, Section 903; Article 3, Appendix B; and Article 4, Section 604.11 as set forth in Ventura County Fire Protection District (VCFPD) Ordinance No. 34.

Moved by Leslie Cornejo, seconded by Gabriela Ornelas
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
Motion: Approve CONSENT CALENDAR 10A, 10B, 10D, 10E, and 10F; with edits to be made on minutes.

Moved by Jenny Crosswhite, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
Items 10C and 10G pulled for separate discussion
11) PUBLIC HEARING

11.A) ORDINANCE NO. 1349 ADOPTING BY REFERENCE THE
CALIFORNIA BUILDING STANDARDS CODE, 2025 EDITION
(CALIFORNIA CODE OF REGULATIONS, TITLE 24), THE 2024
INTERNATIONAL PROPERTY MAINTENANCE CODE, AND THE 2024

INTERNATIONAL SWIMMING POOL AND SPA CODE
19 This item was presented by Building Official Dan Schultz.

Mayor Chavez opened the public hearing. With no public comments, the public hearing was closed.

Motion: Approve Ordinance No. 1349, entitled "An Ordinance of the City Council of the City of Santa Paula amending Sections 150.001, 150.015, 150.025, 150.045, 150.055, 150.075, 150.085, 150.150, 150.160, 150.170, 150.180, 150.190, and adding 150.200 and 150.210, of Chapter 150 of the Santa Paula Municipal Code to adopt by reference the California Building Standards Code, 2025 Edition, (California Code of Regulations, Title 24) including the 2025 California Administrative Code; Volumes 1 and 2 of the 2025 California Building Code; the 2025 California Residential Code including Appendices AH Patio Covers, AJ Existing Structures, and AX Swimming Pool Safety Act; the 2025 California Electrical Code; the 2025 California Mechanical Code; the 2025 California Plumbing Code including Appendix M Peak Water Demand Calculator; the 2025 California Energy Code; the 2025 California Wildland-Urban Interface Code; the 2025 California Historical Building Code; the California Existing Building Code; the 2025 California Green Building Standards Code; the 2025 California Referenced Standards Code; the 2024 International Property Maintenance Code; and the 2024 International Swimming Pool and Spa Code"
Moved by Carlos Juarez, seconded by Leslie Cornejo
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
12) ACTION ITEMS

12.A) AGREEMENT WITH THE SANTA PAULA CHAMBER OF COMMERCE Tracy Hanna and Gloria Martinez presented a presentation on all of the strategic programs happening with the Chamber of Commerce.

Motion: Approve 1. Review the proposed engagement agreement with the Chamber of Commerce, and

2. Authorize the City Manager to enter into a professional services agreement with the Chamber of Commerce for fiscal year 2025-26.

Moved by Leslie Cornejo, seconded by Pedro A Chavez
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas

12.B) 2025 CITY COUNCIL & LEGISLATIVE BODY MANUAL OF

PROCEDURAL GUIDELINES
City Attorney Monica Castillo presented this item.

Motion: Approve as amended Resolution No. 7593, approving the 2025 City Council and Legislative Body "Manual of Procedural Guidelines for the conduct of City Council and constituent body/commission meetings for the City of Santa Paula", with the amendments as discussed, 20 including clarification of terminology regarding the “acting chairperson” in Section 9.1(D) and the definition of “term” in Section 9.3(C).

Moved by Carlos Juarez, seconded by Jenny Crosswhite
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas

12.C) 2024/2025 YEAR END FISCAL REPORT & Q1 FY 2025/26 UPDATE Motion: Approve budget adjustments outlined in the fiscal impacts of this report, with the condition that any remaining funds from the 8th Street Lighting Project be reallocated to the Downtown Parking Lot Upgrades.

Moved by Jenny Crosswhite, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
13) ITEMS FOR FUTURE AGENDAS

13.A) FUTURE AGENDA ITEMS
Special Study Session meeting for Pavement Management Program on December 2nd at 6pm.; and Mobile Home Rent Control Ordinance public workshop December 7th or 14th.
14) CLOSED SESSION
15) ADJOURNMENT
Mayor Chavez adjourned the meeting at 10:16 p.m.

Julie Latshaw, City Clerk
ATTEST:
21 CITY OF SANTA PAULA
City Council Special Meeting
November 19, 2025, 5:30 PM

MINUTES

SPECIAL MEETING - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Chavez called this meeting to order at 5:32 p.m.
2) ROLL CALL
Members Present: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Gabriela Ornelas, and Leslie Cornejo
3) PUBLIC COMMENT
None.
4) CLOSED SESSION

4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957(b)(1), Title: City Manager
Council recessed to closed session.
5) CLOSED SESSION REPORT
City Attorney Monica Castillo reported there was no reportable action taken. 6) ADJOURNMENT
Mayor Chavez adjourned the meeting at 6:30 p.m.

Julie Latshaw, City Clerk
ATTEST:
22 CITY OF SANTA PAULA
City Council Regular Meeting
November 19, 2025, 6:30 PM

MINUTES

REGULAR MATTERS - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Chavez called this meeting to order at 6:42 p.m.
2) INVOCATION
Deacon Al Guilin provided the Invocation.
3) FLAG SALUTE
Councilmember Orneles led the flag salute.
4) ROLL CALL
Members Present: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, and Gabriela Ornelas
5) CLOSED SESSION REPORT
City Attorney Monica Castillo reported there was no reportable actions taken on the following: 4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957(b)(1), Title: City Manager 6) PUBLIC COMMENT
Joseph Dobzynski, Jr. was called to speak on ICE raids in Ventura County and agenda item 11A.

Luke Faith with Carbon California was called to speak reporting on incident north of Santa Paula on November 18th regarding an oil spill. Ventura County has activated an action plan with cleanup. See VCEmergency.com for more information.

Anonymous public speaker spoke of concerns there were no lights or sidewalk at 131 Ferris Drive.
23 Constance Leshin was called to speak in support of funds to the immigrant community.

Nidia Bello was called to speak in support of funds to the immigrant community.

Jennifer Herrandez was called to speak in support of funds to the immigrant community.

Luz Gomez was called to speak in support of funds to the immigrant community.

Zuleth Lucero was called to speak in support of funds to the immigrant community.

Nicole was called to speak in support of funds to the immigrant community. 7) PRESENTATIONS

7.A) MAYOR’S RECOGNITION AWARDS - Mike Gutierrez, Vice President, Western Region of International Union of Painters and Allied Trades Mayor Chavez presented Youtube video of Mike Gutierrez, Vice President, Western Region of International Union of Painters and Allied Trades, and provided recognition certificate.

7.B) MAYOR’S RECOGNITION AWARDS - Christina Gonzalez, Director of Data Management & Applications, Ventura County Office of Education Mayor Chavez presented Recognition Award to Christina Gonzalez,

7.C) MAYOR’S RECOGNITION AWARDS - Ric Castaniero, SPHS, Sam Zuniga Advisor & MeCHA Students, Laura Espinosa of Santa Paula Latino Townhall, and Javier Gomez of Inlakech
Mayor Chavez presented Recognition Awards to Ric Castaniero, SPHS, Sam Zuniga Advisor and MeCHA Students, Laura Espinosa of Santa Paula Latino Townhall, and Javier Gomez of inlakech. (SPHS mariachi performed)

7.D) MAYOR’S RECOGNITION AWARDS - Master Carlos Urrutia’s Taekwondo Team
Mayor Chavez presented Recognition Award to Master Carlos Urrutia's and the Taekwondo Team.

7.E) COMMUNITY ACTION VENTURA COUNTY
Suzy Lopez-Garcia, Executive Director provided a presentation on Community Action Ventura County.

7.F) COMMUNITY ENVIORNMENTAL COUNCIL PRESENTATION
Em Johnson, Director of Climate Programs on the Central Coast Community Resilience Hubs Accelerator, presented a presentation on 24 behalf of Community Environmental Council.

Marcos Martinez was called to speak in support of solutions on climate control.

Cytlalli Salgado was called to speak in support of solutions on climate control.
8) CITY COUNCIL REPORTS
Councilmember Crosswhite:

Announced she can provide the link to the extreme heat presentation if anyone wants it; Federal housing bill package may change Community Service Block Grant funds, possibly linking them to housing production. Will update the council if the legislation passes; Secured an update from new Senator Monique Limón: her top priority will be the state budget, which will be challenging this year.; SB 707 changes to the Brown Act will impact the community; Two upcoming economic development workshops planned following the subcommittee meeting; Attended the Southern California Association of Governments (SCAG) Energy and Environment Committee meeting; SCAG Legislative Communications and Membership Committee; Clean Power Alliance meeting; Ventura County Transportation Commission meeting; California Council of Governments meeting; Economic Development Subcommittee meeting (with the Mayor and Planning Commission); Multiple immigration related meetings with Councilmember Ornelas; Board of Supervisors meeting; Veterans Day ceremony; Ribbon cutting for the new day spa in downtown Santa Paula; and the Art About Agriculture exhibit opening.

Councilmember Cornejo:

Attended the Regional Sanitation District meeting (as City representative); Sponsored and attended the Boys & Girls Club “Light Up the Season” event on November 8th; Veterans Day ceremony; Ventura Council of Governments (VCOG) meeting; and the Blue Ribbon Committee meeting.

Councilmember Ornelas:

Attended multiple immigration related meetings with Councilmember Crosswhite.

Vice Mayor Juarez:

Announced The Senior Advisory Committee is still seeking a fifth member; Attended the Boys & Girls Club “Light Up the Season” event; Veterans Day ceremony; and the Blue Ribbon Committee meeting.

Mayor Chavez: Announced a new tradition: expressing appreciation to committee and commission members by joining them in walking in the holiday parade.
9) CITY MANAGER REPORTS
City Manager Singer:

Announced City systems went down on Monday November 10th; email was unavailable for the entire week; Pavement work began November 19th in downtown, expecting to finish before Thanksgiving. Once complete, work will move down to main streets, date to be announced; the Community Economic 25 and Development were a recipient for the Zen City Rising Star Award; Recognized at the Municipal Management Assistance of Southern California conference for mentorship; Next council meeting will be on December 10th.

Attended the Veterans Day ceremony; and participated in VCLA’s forecast and Civic Alliance presentation.
10) CONSENT CALENDAR

10.A) PURCHASE OF ONE (1) NEW 2026 FORD F-550 STAKE BED TRUCK Motion: Approve CONSENT CALENDAR
Moved by Jenny Crosswhite, seconded by Carlos Juarez
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
11) ACTION ITEMS

11.A) RECOMMENDATIONS FROM THE CITY COUNCIL AD HOC

COMMITTEE ON IMMIGRATION FOR ALLOCATION OF SURPLUS

BUDGET FUNDS
This item was presented by Gloria Parra, Fellow with American Connection Corps AmeriCorps Member, and a presentation by Mike Soules with Ventura County community Foundation (VCCF).

Motion: Approve
making a monetary donation of $50,000, as previously set-aside by the Council from surplus budget funds to Ventura County Community Foundation (VCCF) Neighbors Support Fund, and split the funds $20,000 to Poder Popular, $10,000 to 805 DocuFund, $10,000 to Community Action Ventura County, and $10,000 to Food Share, with all monies used to benefit Santa Paula; Approve becoming an endorser of the Ventura County Community Foundation’s Neighbors Support Fund, which supports immigrant families, and In recognition of the community’s growing needs, consider allocating an additional amount of surplus funds to be available for future immigrant support or inclusion efforts, as needs arise.

Moved by Gabriela Ornelas, seconded by Leslie Cornejo
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas

11.B) 247 GRANT LINE PURCHASE AND SALE AGREEMENT FOR SANTA

PAULA CREEK BRIDGE
Motion: Approve and Adopt Resolution No. 7594 to Authorize the City Manager to execute the proposed Purchase and Sale Agreement to acquire the real property known as 247 Grant Line, Santa Paula, CA, and all documents necessary to carry out the Agreement; and Authorize 26 acceptance of the property pursuant to Government Code Section 27281.

Moved by Carlos Juarez, seconded by Gabriela Ornelas
Vote: Motion carried 5-0
Yes: Pedro A Chavez, Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas
12) ITEMS FOR FUTURE AGENDAS

12.A) ITEMS FOR FUTURE AGENDAS
Consider resolution to move forward with proper healthcare in the valley in December or January to update our legislative policy due to the hospital closing. Council was in consensus.
13) ADJOURNMENT
Mayor Chavez adjourned this meeting at 10:31 p.m.

Julie Latshaw, City Clerk
ATTEST:
27 To: Honorable Mayor and Members of the City Council Regular From: Beatriz Jimenez, Assistant Finance Director
Subject: OCTOBER 2025 WARRANTS AND CERTIFICATIONS
Date: December 10, 2025
Agenda Item: 10.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for September 2025, starting check number 342105 and ending check number 342470.

2. Review and accept the "Certification of Salaries" for the pay period ending dates October 3rd, 2025, through October 17th, 2025.

BACKGROUND:

This staff report certifies the separation of duties between the Preparer (Accounting and Payroll Specialist) and the Reviewer (Finance Director and Assistant Finance Director).

Presented in the attached documents:
a) CERTIFICATION OF ACCOUNTS PAYABLE CHECKS by check number range and dates.

It also discloses any voided checks.
b) EXPENSE REPORTS showing the amount and funds accounts payable came from.

The "Check Report" depicts the following columns:
c) AP-ACCOUNTS PAYABLE for the vendors (non-City staff) by the vendor number, vendor name, payment date, payment amount and check number (entitled 'number'). d) PY-PAYROLL for benefit payments, insurance, retirement, etc. Benefits payable on behalf of City staff.
e) Bank Code Summary by payment type.
f) Fund Summary by fund the accounts payables utilized. 28 CERTIFICATION OF SALARIES
This is the certification (separation of duties between "preparer" and the "reviewer") of salaries and benefits (payroll checks) by fund. It lists salary (payroll) issued checks by beginning and ending check number, payroll ending dates October 3rd, 2025, through October 17th, 2025.

ANALYSIS:

See the attachment to this staff report for expense breakdown by respective fund.

STRATEGIC PLAN:

None.

FISCAL IMPACTS:

None.

OPTIONS:

As an alternative to staff's recommendation, the City Council may:

1. Decline to receive and file October 2025 Certifications of Accounts Payable Checks and Certifications of Salaries.

ATTACHMENTS:

October 2025 PY and AP Certifications.pdf
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
To: Honorable Mayor and Members of the City Council Regular From: Beatriz Jimenez, Assistant Finance Director
Subject: NOVEMBER 2025 WARRANTS AND CERTIFICATIONS
Date: December 10, 2025
Agenda Item: 10.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for November 2025, starting check number 342472 and ending check number 342766.

2. Review and accept the "Certification of Salaries" for the pay period ending dates October 31st, 2025, through November 14th, 2025.

BACKGROUND:

This staff report certifies the separation of duties between the Preparer (Accounting and Payroll Specialist) and the Reviewer (Finance Director and Assistant Finance Director).

Presented in the attached documents:
a) CERTIFICATION OF ACCOUNTS PAYABLE CHECKS by check number range and dates.

It also discloses any voided checks.
b) EXPENSE REPORTS showing the amount and funds accounts payable came from.

The "Check Report" depicts the following columns:
c) AP-ACCOUNTS PAYABLE for the vendors (non-City staff) by the vendor number, vendor name, payment date, payment amount and check number (entitled 'number'). d) PY-PAYROLL for benefit payments, insurance, retirement, etc. Benefits payable on behalf of City staff.
e) Bank Code Summary by payment type.
f) Fund Summary by fund the accounts payables utilized. 47 CERTIFICATION OF SALARIES
This is the certification (separation of duties between "preparer" and the "reviewer") of salaries and benefits (payroll checks) by fund. It lists salary (payroll) issued checks by beginning and ending check number, payroll ending dates October 31st, 2025, through November 14th, 2025.

ANALYSIS:

See the attachment to this staff report for expense breakdown by respective fund.

STRATEGIC PLAN:

None.

FISCAL IMPACTS:

None.

OPTIONS:

As an alternative to staff's recommendation, the City Council may:

1. Decline to receive and file November 2025 Certifications of Accounts Payable Checks and Certifications of Salaries.

ATTACHMENTS:

November 2025 PY and AP Certifications.pdf
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
To: Honorable Mayor and Members of the City Council Regular From: Donald Aguilar, Police Chief
Subject: EXPENDITURE PLAN FOR THE FY 25/26 SUPPLEMENTAL LAW

ENFORCEMENT SERVICES ACCOUNT
Date: December 10, 2025
Agenda Item: 10.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the recommended Expenditure Plan appropriating the Supplemental Law Enforcement Services Account (SLESA) funds for the FY 2025-2026 allocation and

2. Allocate an additional $17,536.61 in revenues and $26,304.26 in expenses as noted in the fiscal impact section.

BACKGROUND:

A Supplemental Law Enforcement Services Account (SLESA) has been established in each county of the State for the purpose of overseeing and allocating funding being provided by the State of California's Citizens Options for Public Safety (Cal-COPS) Program. Cal-COPS funds are used for funding “frontline law enforcement services.” The total state funding from the program allots a certain percentage for “city funding.” City funding allocations are distributed based on population estimates provided by Chapter 353 of the Budget Act for the particular year of funding.

In accordance with Government Code Section 30061 and 30063, the City Council shall approve the appropriation of the anticipated funding by approving a written request in the form of an “Expenditure Plan.” (See Exhibit A.) The County of Ventura Sheriff's Office is designated as the Supplemental Law Enforcement Oversight Committee and must certify receipt and approval of the City's “Expenditure Plan” prior to submitting it to the County Board of Supervisors for review and approval. Upon the Board’s approval, the County Auditor/Controller is authorized to release the funding.

ANALYSIS:

Approving the Expenditure Plan will provide a revenue source for the purchase of the following equipment:
64 Description Amount GL account
HAVIS Lite Vehicle Dock 14,304.26 311-5-4502-179
Unmanned Aerial Vehicle 62,000.00 311-5-4502-610
700 MHZ Portable and Base Radios 68,000.00 311-5-4502-610 40 mm Safe Impact Launcher 31,000.00 311-5-4502-610
Handheld Narcotics Analyzer 25,000.00 311-5-4502-610
Explorer 10,000.00 311-5-4502-322
TOTAL 210,304.26
While this exceeds the $201,536.61 in revenues, there is sufficient fund balance to fully fund the expenses listed above.
*Unmanned Aerial Vehicle - One patrol equipped model and 1 investigative equipped model **Less than Lethal 40 mm Safe Impact Launcher with patrol vehicle mounts STRATEGIC PLAN:

This item supports City Council’s goal of creating an environment within the City in which our residents feel safe and which promotes the City as a location of choice for living, working, visiting and recreating, identified in Section C. Public Safety & Emergency Preparedness of the two-year Strategic Plan.

FISCAL IMPACTS:

The existing budget already includes $184,000 in expenses and revenues. Staff is requesting an increase of $17,536.61 in revenue budget (311-4-4500-4244) and an additional $26,304.26 in expenses as shown in the chart below:

GL account Description
Budget
needed
Current Budget Increase needed
311-5-4502-322 Explorers 10,000.00 10,000.00
-
311-5-4502-610 Equipment 186,000.00 174,000.00 12,000.00 311-5-4502-179 Minor Equipment 14,304.26
-
14,304.26
210,304.26 184,000.00 26,304.26
OPTIONS:

As an alternative to Staff's recommendation, the City Council may:

1. Decline to approve the proposed Expenditure Plan, or

2. Direct staff to modify the proposed Expenditure Plan, and/or

3. Give other direction to staff as desirable.

ATTACHMENTS:

Exhibit A COPS 25-26 Expenditure Plan.pdf
65 Exhibit B SP FY26 and FY25 Growth Allocation.pdf
66 City Name:

Beginning Fund Balance 878,283.00
Prior Year Allocation/Adjustment
Current Year Allocation 201,537.00
Total Allocation 1,079,820.00
Salaries and Benefits
Services and Supplies 10,000.00
200,305.00
Administrative Overhead
Total Expenditure Planned 210,305.00
Date approved by the City Council:

The City Manager hereby certifies that the Supplemental Law Enforcement Services Plan was submitted to the City Council and approved as listed.

Date
(805) 525-4474 12/10/25
Name Date
FY 2021-2022 City Expenditure Plan Form
Supplemental Law Enforcement Standardized Forms
Expenditure Plan
FY 2025-2026
City Manager Signature
City of Santa Paula - Santa Paula Police
Please provide the name of a contact person if there are any questions:

Equipment

EXPENDITURE PLANNED
Chief Don Aguilar
67 JEFFERY S. BURGH

AUDITOR-CONTROLLER

COUNTY OF VENTURA
8OO SOUTH VICTORIAAVE.

VENTURA, CA 93009-1540

ASSISTANT

AUDITOR-CONTROLLER

MICHELLE YAMAGUCHI

CHIEF DEPUTIES
BARBARA BEATry
JASON McGUIRE

KATHLEEN O'KEEFE

RICHARD WHOBREY
September 29,2025
Ms. Christy Ramirez, Finance Director
City of Santa PaulaPost Office Box 569
Santa Paula, CA 93061-0569REr CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM FOR FISCAL YEAR 2026 ALLOCATION OF FRONT.LINE LAW ENFORCEMENT SERVICES
GoVERNMENT CODE 30061 (b)(3)
Dear Ms. Ramirez:
ln accordance with Govemment Code 30061(bX3) you should receive shortly the EFT for your entity's share of COPS frontline funding. Government Code 30061(g) provides the funding through the Enhancing Law Enforcement Activities Subaccount in the Local Revenue Fund 2011 and requires COPS payments to be distributed in monthly installments.

Yourcity's 2025-26 annual allocation is $100,000.00, and can be confirmed byvisiting the State Controlle/s Officewebsite to access the FY 25-26 COPS allocation letter at the link below:
https ://www. sco.ca. gov/Files-ARD-Payments/copsdofl etter_2526. pdf Sufficient information will be provided in the description field on the EFT referencing Government Code, distribution period and contact information for questions. Monthly letters regarding your city's COPS distribution are no longer sent.
lf you have any questions, please contact me at (805) 654-3153 or Donna Gompert at (805) 654-2168.

Sincerely,
JEFFERY S. BURGH
Auditor-Conkoller
Jason McGuire
Chief Deputy Auditor-Controller, Financial Management & Reporting Phone: (805) 654-315 I Fax: (805) 654-5081 https://venturacounty.gov/auditor-controllers-officei [email protected] 68 69
To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: RECRUITMENT AND HIRING INCENTIVES
Date: December 10, 2025
Agenda Item: 10.E

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

BACKGROUND:

The City of Santa Paula, like many other municipalities, is currently experiencing difficulty in attracting and retaining well-qualified candidates, especially with hard to fill positions.

Constrained labor markets and Santa Paula’s lower-end wages in comparison to other agencies within the County make it all the more difficult for the City to be a strong contender in today’s competitor labor market.

In May 2018 the City Council authorized the City Manager (Personnel Officer) to implement a not to exceed $5,000 signing bonuses as an incentive for positions deemed “difficult-to-fill.” Support was also given for a moving allowance, when applicable. Similarly, in December 2023, the City Council approved a $15,000 signing bonus for sworn personnel, with a structured payment plan, and increased the moving allowance.

ANALYSIS:

Over the course of the past few years, several key positions within the City have become vacant, leading to considerable - yet sometimes unsuccessful - recruitment efforts to fill the positions. While some recruitments have resulted in several exceptional hires, the City still has a number of key vacant positions, including the Assistant Public Works Director/City Engineer and Associate Engineer.

Although the City has made multiple efforts to attract new talent to the City, most recently beginning implementation of the compensation study conducted earlier this year, some may argue that our current salaries and benefits, particularly in management and specialized professional positions, are not attractive enough to draw candidates from the broader labor market.

To assist in recruitment efforts, staff recommends that the City Council authorize the 70 Personnel Officer to increase the current signing incentive for vacant full-time positions that have been deemed hard to fill by the Personnel Officer, as follows:

Department Head Positions: up to $15,000.00
All Other Regular Positions: up to $10,000.00
The signing incentive would be paid out upon successful completion of certain tenure milestones, as articulated in the attached policy, Exhibit A. The current vacancies in the Public Works Department for Assistant Public Works Director/City Engineer and Associate Engineer are recommended as the first positions to offer the hiring incentive program. Staff will be re-launching a recruitment for both vacancies in the new year with the modified strategy.

Currently, and separately, City employees earn vacation according to the Council adopted vacation schedule, which is based on years of service with the City. The schedule calls for the accrual of vacation time on each pay period for the first five years of employment, such that the accrual increases every five years thereafter. Although this is a common practice in the public sector, it is a practice that can often impact recruitment efforts when it comes to attracting more experienced candidates from other jurisdictions. For example, a public-sector employee with a neighboring jurisdiction who has been there more than ten years is likely to be accruing leave time at a much higher rate than as a new employee. Recognizing this tenure when starting a new employee may work to entice them to accept a job in Santa Paula.

It is requested that Council support the Personnel Officer's implicit authority to recognize service credit from other public-sector jobs by starting new employees at the five or ten year accrual rate. This technique has been utilized in Santa Paula, but not memorialized as a part of hiring incentives. Receiving explicit Council support ensures consistency, transparency and fairness in the hiring process, based on the City's needs and the strength or weakness of each recruitment effort.

STRATEGIC PLAN:

While this item is not explicitly spelled out in the City's Strategic Plan, it is in keeping with the goal of Operational Excellence, specifically advancing: "a focus on continuous improvement." FISCAL IMPACTS:

The program listed above could result in varying costs based on the actual potential amount of incentive payments. It is anticipated that if the recruitment of the two positions listed are utilized at max exposure, there will be sufficient salary savings from their vacancies to cover the costs.

OPTIONS:

ATTACHMENTS:

Resolution No. 7598 w/ Exhibit
71 ATTACHMENT A
72 RESOLUTION NO. 7598

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA ESTABLISHING

RECRUITMENT AND HIRING INCENTIVE PROGRAM FOR DIFFICULT-TO-FILL POSITIONS

AND RECOGNIZING STARTING VACATION ACCRUAL RATES BASED ON PRIOR PUBLIC

SERVICE
The City Council of the City of Santa Paula does resolve as follows:

SECTION 1: Recitals.

A. Recruitment and hiring highly qualified employees is essential to maintaining a productive and quality workforce.

B. Some positions are highly competitive in the public sector and have proven difficult to fill.

C. To assist with recruitment efforts, the Personnel Officer (City Manager) and City staff have developed a Recruitment and Hiring Incentive Agreement as identified in Exhibit A.

D. These hiring incentives and similar policies will promote the provision of exceptional city services to the community and increase employee satisfaction.

SECTION 2: The City Council approves of the Recruitment and Hiring Incentive Agreement attached as Exhibit A.

SECTION 3: Additionally, the City Council recognizes the Personnel Officer’s implicit authority to honor prior public service for purposes of vacation accruals for new hires as a recruitment tool. Consequently, based on job candidates’ prior years of service, the Personnel Officer may start new employees at the five or ten year accrual rate.

SECTION 4: The Personnel Officer or his/her designee is authorized to modify the Recruitment and Hiring Incentive Agreement attached as Exhibit A for minor technical corrections and to the extent necessary to conform to applicable law.

SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.

PASSED AND ADOPTED this 10th of December, 2025.
________________________________________
Pedro Chavez, Mayor
ATTEST:
73 ______________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:
__________________________________
Monica Castillo, City Attorney
APPROVED AS TO CONTENT:
__________________________________
Daniel Singer, City Manager
74 EXHIBIT A
Hiring Incentive Program
[Attached behind]
75 CITY OF SANTA PAULA

HIRING INCENTIVE AGREEMENT
I, ________________________________________, acknowledge that acceptance of this hiring incentive is voluntary and not a condition of employment with the City of Santa Paula. In accepting this hiring incentive, I agree to the following:

1. I am eligible for a hiring incentive of up to $______ according to the following schedule:
 $______ paid on the first full pay period following successful completion of the probationary period.
 $______ paid on the first full pay period following the one-year anniversary.
 $______ paid on the first full pay period following successful completion of two (2) years of active service.

2. Time out of service (a) due to any leave of absence resulting from a disciplinary action, or (b) for any other reason when such absence in excess of ten (10) calendar days (excluding leave taken due to vacation, comp time, or sick leave) will not be counted as active service.

3. In order to receive an incentive payment I must be employed with the City at the time the incentive payment is due to be paid, and that incentive payments will not be pro-rated should I leave City employment prior to such date.

4. Incentives paid are subject to all applicable taxes, withholdings, and deductions in accordance with current laws and IRS regulations. Incentive payments are lump sum amounts and not reportable to CalPERS as compensation.

5. I am only eligible to receive incentives under this program once. If I resign prior to receiving all incentives under the program, then return to the City, I will not be eligible to receive any further hiring incentives. Similarly, if I receive all incentives under the program, separate from City employment, then return to the City, I will not be eligible to receive any further hiring incentives.

Print Name: __________ ______________ Date:______________ Signature:

If you were referred by an existing City employee, please give the employee’s name:
_________________________________
Employee Name
76 To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: BUDGET ALLOCATION FOR PROPERTY DUE DILIGENCE OF 180

SOUTH PALM AVENUE
Date: December 10, 2025
Agenda Item: 10.F

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize a budget adjustment in the amount of $30,000 to the Water Fund (620-5-3001- 290) utilizing existing fund balance for professional services related to a potential property purchase of 180 South Palm Avenue.

BACKGROUND:

The City's Water Division operations have been located on a 1.95 acre property at 180 South Palm Avenue for nearly three decades. What is commonly referred to as "the Palm Yard" is centrally located and ideal for daily operations and efficient field response. The property is leased by the City from Farmers Irrigation Company (or FICO), which has expressed a willingness to sell the site to the City.

ANALYSIS:

Securing the Palm Yard represents a long-awaited opportunity to protect service continuity, maintain operational efficiency, and support the long-term stability for the City, especially as the Water Division grows. Therefore, staff is asking the City Council to support the costs of doing due diligence on the parcel to determine its value and condition, and whether there are any restrictions or easements on the property. Upon Council budget authorization, staff will work to complete an appraisal, title report and phase I environmental study before returning to Council for further consideration and/or property negotiations.

STRATEGIC PLAN:

While this item is not an objective in the City's adopted Strategic Plan, it does align with the Council's Goal to "Maintain and accelerate the City's infrastructure to be safe, sustainable, resilient, and cost-efficient."
FISCAL IMPACTS:

The Water Fund has sufficient fund balance to cover the budget request of $30,000. 77 OPTIONS:

The Council could reject studying the acquisition of this parcel or could provide different direction to staff. Doing so would jeopardize the City's Water operations as the Palm Yard is the primary hub of activity for the City's Water Division and the City does not own land that could easily or readily house such an operation.

ATTACHMENTS:
78 To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: CANYON BOOSTER PUMP UPGRADE PROJECT BUDGET

ADJUSTMENT
Date: December 10, 2025
Agenda Item: 10.G

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize a budget adjustment of $42,370.25 from CIP 9356 Well 12 Above Ground Rehabilitation Project to fully fund the Canyon Booster Pump Station Improvements Project (CIP 9234).

BACKGROUND:

The City’s Canyon Booster Pump Station, located adjacent to State Route 150 north of Bridge Road, serves the highest elevation pressure zone of the City’s water distribution system. The current pump station consists of a single booster pump that transfers domestic water from the City’s 600 pressure zone to the 900 pressure zone served by the 0.5 MG Case Tank. The booster pump system is over 20 years old and does not possess any redundancy or backup power capability.

The scope of the Canyon Booster Pump Station includes the installation of two new vertical multi-stage pumps, suction/discharge piping and appurtenances, electrical improvements, SCADA equipment, site upgrades and an equipment enclosure. These improvements have been detailed in a comprehensive set of plans and specifications prepared by the design consultant Huitt-Zollars.

ANALYSIS:

The project was advertised for bid on Thursday, April 3, 2025 and bids were opened on Monday, May 5, 2025. Five (5) contractors submitted bids that ranged in priced from $594,225 to $1,030,385 which are summarized using the Base Bids (Actual).

On July 2, 2025, the City Council awarded the contract to lowest bidder Toro Enterprises, Inc. for an amount not to exceed $713,071.00 pursuant to Santa Paula Municipal Code§§ 56.04(B) (3) and 56.08(D). This contract amount consisted of the base bid of $594,225.00 with an allowance for a 10% construction contingency of $59,423.00 and an allowance for a 10% budget for construction management, inspection, materials testing, and engineering support 79 services of $59,423.00.

Upon review, staff has determined that the current project budget is $42,370.25 short of fully funding the total project budget of $713,071.00. This shortfall is due to an existing encumbrance carried over from FY 2024/2025 that was not identified as impacting the available balance for this project. An additional $42,370.25 is therefore needed to fully cover all construction management costs associated with the project.

To address this shortfall, staff recommends using funds from the Well 12 Above Ground Rehabilitation Project (CIP 9356). Savings were realized by performing actuator work inhouse, and the larger Well 12 project is unlikely to proceed in the same form based on current bid results.

STRATEGIC PLAN:

The Project supports the currently adopted Strategic Plan in achieving the following goals:

Infrastructure, Transportation, & Mobility.

FISCAL IMPACTS:

Funding will come from existing CIP allocations and will not require additional appropriations beyond the recommended transfer.

Table 1: Budget Adjustments Needed
Fund Source Account No. Decrease Increase
CIP 9356 - Well 12 Above Ground
Rehabilitation
620-5-9356-660 $42,370.75
CIP 9234 - Canyon Booster Upgrade 620-5-9234-660 $42,370.75 OPTIONS:

The Council has the following available alternative option to Staff’s recommendation:

1. Do not authorize the City Manager to approve the budget adjustment to fund the CIP 9234 Canyon Booster Upgrade Project. This action would significantly delay critical infrastructure upgrades and rehabilitation.

ATTACHMENTS:
80 To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: WATER DIVISION SODIUM HYPOCHLORITE SUPPLY AGREEMENT Date: December 10, 2025
Agenda Item: 10.H

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

BACKGROUND:

The City of Santa Paula’s Potable Water System has used sodium hypochlorite as its primary disinfectant to ensure a safe reliable drinking water. Sodium hypochlorite is an industrystandard disinfectant widely used in public water systems due to its proven effectiveness in disinfection. Its use meets State Water Resources Control Board requirements for maintaining a disinfected and reliable potable water system.

ANALYSIS:

The estimated annual usage for sodium hypochlorite is between 14,000 - 17,000 gallons per year. The estimated amount can vary based on population growth, water usage habits, temperature, and water quality. To ensure disinfection residual meets regulatory compliance, regular deliveries of 12.5% strength sodium hypochlorite at all active wells and treatment facilities by Hasa Inc. have been ongoing. Hasa Inc. has demonstrated reliable and satisfactory performance.

City staff advertised a request for proposals for sodium hyphochlorite supply and delivery on October 13, 2025. Five responses, and three proposals were received and opened on October 23, 2025. Below are the companies that responded to the bid:

JCI Jones Chemicals Inc. (submitted a “no bid”)
Univar Solutions (submitted a “no bid”)
Aquapulse Chemicals
Northstar Chemical
Hasa Inc.
81 The weighting used for comparing bids balanced cost and qualification factors, each accounting for 50% of the evaluation. Notably within the cost criteria, equal weight was given to initial pricing and maximum percentage increase to evaluate both immediate affordability and long-term cost. The results of the lowest bidder are as follows:

Hasa Inc. proposed a price of $3.10 per gallon inclusive of taxes and fees with a 5% annual increase. Estimating 17,000 gallons per year of sodium hypochlorite, the annual cost is estimated at $52,500, $55,335, $58,101 respectively. Hasa Inc. proposed both the lowest initial rate, and lowest maximum annual increase.

City staff has verified that Hasa Inc. is in good standing with the state, allowing them to conduct business in California. This verification ensures the contractor's credibility and compliance with necessary legal requirements.

Staff finds the contract price submitted by Hasa Inc. is an acceptable price that is responsive and meets the requirements of the request for proposals.

STRATEGIC PLAN:

Infrastructure, Transportation & Mobility
Goal: Maintain and develop the City’s infrastructure to be safe, sustainable, innovative and cost-efficient.

This contract will facilitate the continued operation of the potable drinking water system for City residents and businesses.

FISCAL IMPACTS:

This project will be funded from the Water Enterprise Fund’s Operations and Maintenance budget.

Fund Project Account Number
Water Enterprise Water Operations and Maintenance 620-5-5073-317 Costs for supply and delivery of sodium hypochlorite during the three-year term not to exceed $60,000 per fiscal year or amount are budgeted to GL account 620-5-5073-317. The contract effective date will be December 10, 2025, so the contract will start in the 25-26 fiscal year and conclude in the 28-29 fiscal year. The allocations for the 25-26 and 28-29 fiscal years will be prorated based on the effective date of the contract as described in the table below:

Fiscal Year Contract Limits
Adopted Budget/Projected
Budget
2025-2026
1 $33,550
$25,647 (amount remaining as of
11/21/25)
2026-2027 $60,000 $54,150
2027-2028 $60,000 $55,250
82 2028-2029
2 $26,450
$25,570 (proposed prorated
amount)
Total $180,000
Note:
(1): Calculated as: $5,000/month * 6.71 months in FY25/26 (2): Calculated as: $5,000/month * 5.29 months in FY28/29 Based on the unit pricing of $3.10 per gallon provided by Hasa Inc. and assuming the maximum annual increase of 5% as indicated in their bid, cost of the 3-year contract shall not exceed $60,000 annually and $180,000 total.

OPTIONS:

The Council has the following available alternative options to staff’s recommendations:

1. Do not authorize the City Manager to execute a sodium hypochlorite supply and delivery contract with Hasa Inc. for the drinking water system. This will inhibit the ability to treat and disinfect the City's drinking water
ATTACHMENTS:

EXHIBIT A - Sodium Hypochlorite Supply for Santa Paula Water Division Bid Tabulation EXHIBIT B - Sodium Hypochlorite Supply for Santa Paula Water Division Agreement.pdf 83 EXHIBIT A
Sodium Hypochlorite Supply for Santa Paula Water Division Bid Tabulation
84 85

REQUEST FOR PROPOSALS
Form F: Cost Proposal

COST PROPOSAL SCHEDULE
[MUST BE SUBMITTED WITH BID]
Estimated annual usage is approximately 16,000 gallons of sodium hypochlorite. Orders will be placed on an as-needed basis and quantities may vary based on system demand. This is not a guaranteed quantity.

Please Provide:
- Cost of sodium hypochlorite per gallon:$ -2 · gq ~v 9et l/ o~ - Cost of delivery per gallon, including shipping, handling, taxes, and all other fees:$ o.o~ fe.r 5e1llo11 pLU~ t"-X - Maximum amrnal total cost increase (including delivery) per year: II % NOTE: Faxed costs are not acceptable. It shall be understood that the costs will be factored into a total for comparison.

BY: AA°"'/'(__ & Oll/'&l \ DATE: lo { 1-\ / 1-5

SIGNATURE
TITLE: Ofe,fqfl llY\S u ~Vlt'j .ef'
BY: DATE:

SIGNATURE
TITLE:

COMPANY NAME: /\Qu't\ PVL-~f C,#bMI CA;l---$ L-L--C
NOTE: Two (2) signatures required for corporations.
15 86
87 Form F: Cost Proposal

Please Provide:
- Cost of sodium hypochlorite per gallon: $ $3.10 per gallon delivered - Cost of delivery per gallon, including shipping, handling, taxes, and all other fees:$ ....:;;;I=n=c=lu=d=e;...;;.d;__ __ _ - Maximum annual total cost increase (including delivery) per year: Five % NOTE: Faxed costs are not acceptable. It shall be understood that the costs will be factored into a total for comparison.

IL I / " /, , BY: --~~/V~ -- IG_N RE _____ _ DA TE: October 22, 2025 TITLE: Vice President of Sales
BY ~~· SIGNATURE
DATE: October 22, 2025
TITLE: Southern CA. Industrial Sales Rep.

HASAinc.

NOTE: Two (2) signatures required for corporations.
15 88

EXHIBIT B
Sodium Hypochlorite Supply for Santa Paula Water Division Agreement
89 65283.00007\41133458.1
-1- PROFESSIONAL SERVICES AGREEMENT

CITY OF SANTA PAULA

SUPPLY SERVICES AGREEMENT WITH
HASA INC.

1. PARTIES AND DATE.

This Agreement is made and entered into this _10th _ day of _December_, 20_25__, by and between the City of Santa Paula, a municipal corporation organized under the laws of the State of California with its principal place of business at 970 Ventura Street, Santa Paula, CA 93060, County of Ventura, State of California ("City") and HASA INC. a California Corporation, with its principal place of business at 25152 Springfield Court, Suite 300 Valencia CA 91355 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain supply services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing supply of bulk NSF compliant sodium hypochlorite to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional services for the Sodium Hypochlorite Supply for Santa Paula Water Division project ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply and deliver bulk sodium hypochlorite necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from November 19, 2025 to November 19, 2028, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than one additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 90 65283.00007\41133458.1
-2- PROFESSIONAL SERVICES AGREEMENT

3.2 Compensation.

3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. Total compensation shall not exceed Thirty-Three Thousand Five Hundred Fifty Dollars ($33,550.00) for the remainder of FY 2025–2026, Sixty Thousand Dollars ($60,000.00) for FY 2026–2027, Sixty Thousand Dollars ($60,000.00) for FY 2027–2028, and Twenty-Six Thousand Four Hundred Fifty Dollars ($26,450.00) for the portion of FY 2028–2029, for a cumulative not-to-exceed amount of One Hundred Eighty Thousand Dollars ($180,000.00) for the three year term of this agreement without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City and included in Exhibit "C" of this Agreement.

3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3 Responsibilities of Consultant.

3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 91 65283.00007\41133458.1
-3- PROFESSIONAL SERVICES AGREEMENT

3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Phil Flores: Southern CA. Industrial Sales Representative, HASA Inc.

3.3.5 City's Representative. The City hereby designates J. Francisco RamirezAlmazan, Water Operations Superintendent, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.3.6 Consultant's Representative. Consultant hereby designates, Phil Flores:

Southern CA. Industrial Sales Representative, HASA Inc. or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative").

Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such 92 65283.00007\41133458.1
-4- PROFESSIONAL SERVICES AGREEMENT
licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.3.9 Period of Performance.

3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.3.10 Laws and Regulations; Employee/Labor Certification.

3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA 93 65283.00007\41133458.1
-5- PROFESSIONAL SERVICES AGREEMENT
requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.

3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.

3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.

3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 94 65283.00007\41133458.1
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3.3.11 Insurance

3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.

3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
95 65283.00007\41133458.1
-7- PROFESSIONAL SERVICES AGREEMENT
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): 1) Cancellation:

Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
96 65283.00007\41133458.1
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3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.3.11.9 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. 97 65283.00007\41133458.1
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(D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 98 65283.00007\41133458.1
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3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.

3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel 99 65283.00007\41133458.1
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of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.7 General Provisions.

3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.2 Independent Contractors and Subcontracting.

3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.

3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must 100
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include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.

3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: HASA INC.
25152 Springfield Court, Suite 300
Valencia CA 91355
ATTN: Phillip Flores, Industrial Sales
City: City of Santa Paula
PO Box 569
Santa Paula, CA 93061
ATTN: J. Francisco Ramirez-Almazan, Water Operations
Superintendent
Such notice shall be in writing and shall be considered given either: (i) when delivered in person to the recipient named above; (ii) on the date of delivery shown on the return receipt, after deposit in the United States mail in a sealed envelope as either registered or certified mail with return receipt requested, and postage and postal charges prepaid, and addressed to the recipient named above; (iii) by overnight courier, on the first (1st) business day after being delivered to a recognized overnight courier; or (iv) on the date and time of delivery shown in the records of the transmitting party after transmission by facsimile machine or email to the recipient named above.

3.7.4 Ownership of Materials and Confidentiality.

3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the 101
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Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, 102
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in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Ventura County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Consultant shall not subcontract any portion of the Services required by this Agreement, except 103
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as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
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3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE]

SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SANTA PAULA AND
HASA INC.

IN WITNESS WHEREOF, each of the Parties has caused this Contract to be executed on the day and year first above written.

CITY OF SANTA PAULA HASA INC.
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
By:

Its:

Printed Name:

By: __________________________________
Its:

Printed Name:

Approved By:

Dan Singer,
City Manager
Approved as to Form:
_____________________________________
Monica Castillo,
City Attorney
Attested By:

Julie Latshaw,
City Clerk
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EXHIBIT "A"

SERVICES,
EXHIBIT “B”

COMPENSATION,
AND EXHIBIT “C”

COMPENSATION
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SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SANTA PAULA AND
HASA INC.

IN WITNESS WHEREOF, each of the Parties has caused this Contract to be executed on the day and year first above written.

CITY OF SANTA PAULA HASA INC.
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
By:

Its:

Printed Name:

By: __________________________________
Its:

Printed Name:

Approved By:

Dan Singer,
City Manager
Approved as to Form:
_____________________________________
Monica Castillo,
City Attorney
Attested By:

Julie Latshaw,
City Clerk
123
To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: MILL STREET WATERLINE REPLACEMENT PROJECT NOTICE OF

COMPLETION
Date: December 10, 2025
Agenda Item: 10.I

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Accept the work performed by Toro Enterprises.

2. Authorize Staff to file the Notice of Completion with the County Recorder.

BACKGROUND:

On August 21, 2024, the City Council awarded a contract to Toro Enterprises, Inc. ("Toro") for the construction of the Mill Street Waterline Replacement Project. Staff issued the Agreement Number 25-1041-2024 on October 31, 2025, and authorized the Notice of Award for the Project on September 16, 2024.

ANALYSIS:

The Project’s general scope consisted of the replacement of 945 linear feet of existing 4 inch cast iron pipe with 8 inch diameter PVC pipe, a new pressure reducing station precast vault and pressure regulating valves and associated piping. A new air vacuum valve and can were installed on the existing pipeline that serves the Park Street pump station. New isolation valves were installed on the pipeline, connections to existing piping on the nearby streets were made and new fire hydrants were installed on Mill Street serving the neighborhood. The new pipeline provides for improved water circulation needs within the neighborhood. Additional improvements are needed to the water system, but this new pipeline will serve as a system backbone in the interim.

The City is maintaining a retention of approximately $59,964.98 from Toro to ensure all subcontractors and suppliers receive final compensation for their services. Release of these funds will occur 35 days after Council’s formal acceptance of the work and the recording of the Notice of Completion, provided no subcontractor or supplier claims are filed within that timeframe.

The recording date of the Notice of Completion establishes the beginning of the warranty period, which is typically one year. The warranty requires that the contractor guarantee the 124
work performed under the contract and address any defects in workmanship and materials.

STRATEGIC PLAN:

The Project supports the currently adopted Strategic Plan in achieving the following goals:

Infrastructure, Transportation, & Mobility.

FISCAL IMPACTS:

The Mill Street Waterline Replacement Project was completed according to the funding allocations presented in the tables below. Table 1 summarizes the budgeted and actual project costs.

Table 1: Project Construction Costs
Item Amount
Construction Contract $1,199,299.54
Construction Management and Engineering $123,258
Total = $1,322,557.54
OPTIONS:

The Council has the following available alternative option:

Do not accept the work performed by Toro Enterprises and direct Staff not to file the Notice of Completion. This will delay completion of the Project and result in additional administrative and management costs.

ATTACHMENTS:
125
To: Honorable Mayor and Members of the City Council Regular From: Christy Ramirez, Finance Director
Subject: VARIOUS FINANCE CONSULTANT CONTRACT

RENEWALS/AMENDMENTS
Date: December 10, 2025
Agenda Item: 10.J

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends the City Council authorize the City Manager to enter into contract amendments to extend the terms, scope and/or contract amounts with the following vendors:

1. Rogers, Anderson, Malody Scott (RAMS)

2. Willdan Financial Services
BACKGROUND:

The City previously entered into a contract with Rogers Anderson Mallody and Scott ("RAMS") on September 21, 2021 for auditing services through FY 25 for $35,800 per year. RAMS audit spans over months as it completes it's interim testing phase planning for the audit, doing preaudit administration, and internal control testing, concluding with year end testing and reporting.

Likewise, the City entered into an agreement with Willdan Financial Services on January 27, 2020 for Community Facilities District Bond Issuance Reimbursement administration. Willdan reviews and reports on reimbursement requests from the developers to drawdown from bond proceeds. Their review consists of the following:

Review of applicable sections of the Funding Construction and Acquisition Agreement relating to payment provisions for the Improvements.

Verification of receipt of all required documents supporting the developer's reimbursement request.

Verification that invoices, receipts and payment documentation fully supported the reimbursement request.

Verification that the appropriate Payment Request form was provided by the developer.

ANALYSIS:

Staff recommends the City maintain RAMS as their auditors, with an increase to their contract to the amount of $53,700 in FY 25 and $55,300 in FY 26. Due to the amount of amount of short staffing the City has had over the years, along with the level of work needed to get the 126
financial information in the best shape, RAMS has been operating at a loss compared to the expected revenue, having had to write off nearly $76,000 in services over the course of the contract. While RAMS has implemented efficiency measures, including a fully remote audit approach, the original contract price does not support the level of expertise, quality standards, and resources that have been requested of them. The new amounts are not only manageable but also expected to stabilize with full staffing and less cleanup needed over the course of future years.

Staff has sought out Willdan Financial Services’ (“Willdan”) for special tax consulting services to support change proceedings to Improvement Areas B and C of the Harvest Community Facilities District (“CFD”). Upon execution of the proposal, Willdan will prepare required documents, including the Rate and Method of Apportionment of Special Tax (RMA) and Amended CFD Report, and the complete the procedural tasks necessary to complete the change proceedings for both Improvement Areas.

Staff has also identified a need for a financial review of the fiscal assumptions made related to the Fire Annexation. While the original report was presented to Council during the annexation deliberation, many of those assumptions have since changed and staff would like to ensure that the City is receiving the full amount it is due in property taxes. RAMS has a separate division for financial services and has proposed an engagement letter not to exceed $10,000, within the City Manager's authority. For transparency purposes, since we are also recommending a change to the RAMS audit division, we are listing this contract as well. This proposal will also cover any additional financial assistance needed.

Willdan Financial Services has provided administration of the bond issuance reimbursement requests for Lewis Limoneira and the City, but requires an additional $30,000 for the remaining reimbursement requests.

STRATEGIC PLAN:

This item is not an objective in City Council’s two-year Strategic Plan, however, approval of this item supports City Council’s goal of operational excellence under Section F.

FISCAL IMPACTS:

The additional budget needed for services recommended for the Fire Annexation audit, year end assistance will be funded by available General Fund balance, while the CFD services related to consulting and reimbursement will be funded out of the Community Facilities District Fund balance. Staff will return at mid year with the necessary adjustments.

OPTIONS:

As an alternative to Staff's recommendation, the City Council may:

1. Reject staff's recommendation.

2. Direct staff to take other action as desirable.

ATTACHMENTS:

Auditing Services Proposal - RAMS
Fire Annexation & Other Financial Services - RAMS
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Special Tax Consulting CFD - Willdan
128
July 14, 2025
City of Santa Paula
Attention: Honorable Mayor and City Council
Santa Paula, CA
Honorable Mayor and City Council:

We appreciate the City’s confidence in our audit services and the opportunity to submit a revised cost proposal for the option fiscal year 2025. We value the strong working relationship we have built with your team over the years and sincerely appreciate management’s continued collaboration and communication throughout each audit engagement.

As a partner group, on an annual basis, we analyze all our firm’s engagement’s profitability against our standard firm profitability metrics. During our review, we determined that the City is not meeting our firm’s profitability metrics (an average of at least 80% realization over a three-year period; the City is currently at an average of 63%) for the past three years. While we have implemented efficiency measures, including a fully remote audit approach, the original contract price does not support the level of expertise, quality standards, and resources required to continue providing exceptional service.

To ensure we can maintain our high-quality standards, retain experienced staff, and meet our firm’s internal requirements, we are proposing a revised fee for the fiscal year 2025 as follows:

Description of services
$ 53,700 35,800 $ 55,300 $
Total 35,800 $ 53,700 $ 55,300 $
Proposed
2026 Fee
City audit and financial statement preparation and related reports
Current
2025 Fee
Proposed
2025 Fee
We recognize that this represents an increase over our last cost proposal from over 4 years ago, but it reflects the necessary investment to continue delivering the level of service and expertise the City expects and deserves. We value our relationship with the City and hope to continue serving as your auditors. However, if the City elects to seek new audit services, we would appreciate the opportunity to participate in that process.

129
If you agree with the fees outlined above, please sign and return this letter. Should you have any questions or require further information, please feel free to reach out.

We look forward to continuing our partnership with the City.

ROGERS ANDERSON MALODY & SCOTT LLP
___________________________________
Gardenya Duran, CPA, CGMA Partner
RESPONSE:

This letter correctly sets forth the understanding of the City of Santa Paula.

Authorized signer
Print name and title
Date
130

CITY OF

SANTA PAULA
Proposal for Professional
Accounting Services
PREPARED BY:

ROGERS, ANDERSON, MALODY AND SCOTT, LLP

CERTIFIED PUBLIC ACCOUNTANTS
CPA LICENSE NUMBER 2596
FEIN 95-2662063
735 E. CARNEGIE DRIVE, SUITE 100
SAN BERNARDINO, CA 92408
(909) 889-0871
Primary Contact: Gardenya Duran, Partner
[email protected]
Alternate Contact: Brad Welebir, Partner
[email protected]
November 14, 2025
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Table of Contents
Page
Transmittal Letter i
Firm qualifications and experience 1
About our firm
Range of services
External quality control review
Disciplinary action
Equal opportunity employer
Breadth of personnel and staffing 3
Assigned personnel
Succession planning
Continuing professional education
References 5
Scope of services 6
Resumes of key engagement personnel 7
Cost proposal for accounting services 9
Attachment A: Recent government clients served
132
Tel. 909-889-0871 | www.ramscpa.net | 735 E. Carnegie Dr. Suite 100, San Bernardino, CA 92408

CERTIFIED PUBLIC ACCOUNTANTS
i
November 14, 2025
City of Santa Paula
Attn: Finance Management
970 Ventura Street
Santa Paula, CA 93060
I am pleased to respond, on behalf of Rogers, Anderson, Malody & Scott, LLP, (RAMS) to your request for proposal regarding professional accounting services. As a recognized industry leader, our goal for the past 75 years has been to provide honest, accurate, objective results to all our clients, including governmental organizations such as yours. Our success in this effort is witnessed by both the growth of our firm and the list of long-term clients who trust us.

This proposal begins by providing some general information about our firm and its commitment to quality and value. Following the general firm information is a brief introduction to the team that will be providing the services, and then our understanding of the scope of work proposed. The attachment includes our cost proposal. We believe that our fee estimates, and arrangement provides a fair and reasonable cost, commensurate with the experience of the team members.

We would like to emphasize that our accounting consulting services are highly customizable to meet the specific needs of the City and may evolve over time. One of our measures of success is seeing City staff grow their accounting skills and confidence through our training and coaching. Some of our clients have projects that are on-going and renew annually, and others have specific projects with a defined term, such as covering for an employee on temporary leave. Whatever the City’s short and long-term needs may be, we believe that we can add value and help you achieve your objectives.

Mrs. Duran, Partner, is authorized to act on behalf of Rogers, Anderson, Malody and Scott, LLP. She can be reached at: 735 E. Carnegie Drive, Suite 100, San Bernardino, CA 92408, (909) 889-0871, [email protected].

Thank you for the opportunity to serve the City of Santa Paula. We look forward to having a long and mutually beneficial association.

Respectfully yours,

ROGERS, ANDERSON, MALODY & SCOTT, LLP

Gardenya Duran, CPA, CGMA
Partner
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-1-
Firm qualifications and experience
About our firm
RAMS was founded in 1948 and is located at 735 E.

Carnegie Drive, Suite 100, San Bernardino, California
and offers the full range of services expected of a fullservice accounting firm. We are one of the oldest and most trusted and respected CPA firms in Southern
California, with over 75 years of public practice
experience, specializing in governmental agency and
not-for-profit organization auditing, accounting, and
management advisory services. Over twenty thousand
hours per year are devoted to this area of our practice, which includes cities, redevelopment successor
agencies, water districts, other special districts, not-forprofit corporations and joint power authorities. We do not use our government accounting and auditing practice as “fill work” for the firm, it is a primary focus of it.

We understand that organizations desire that its CPA’s have a thorough understanding of the complex accounting and compliance issues confronting Cities such as yours. Our firm has a long history of governmental accounting and auditing. Over the years, we have gained valuable experience, acquired in-depth knowledge, and obtained the technical expertise needed for governmental accounting and auditing. This expertise has enabled us to provide exceptional, high-quality service and to provide solutions at fees we feel represent our value to our clients. In addition, we use our participation in various industry associations to continuously update our knowledge with respect to issues relating to governmental accounting, auditing, and operations. Any insight we gain is immediately passed on to our clients if we feel they will benefit from it.

Our firm has a total staff of forty-four people, which includes sixteen certified public accountants. The staff consists of seven partners, five managers, ten supervisors/senior accountants, seventeen staff accountants and five support staff. The primary proposed team assigned to the City’s engagement will consist of the following full-time staff: two partners, two managers, and one staff.

Range of services
Our firm provides a wide range of diverse accounting and related services in addition to auditing and attesting services to governmental and not-for-profit entities, including but not limited to:
 Finance director and accounting support services
 Accounting system setup and related software implementation  Study and evaluation of financial conditions and fiscal policies  Accounting policies and procedures
 Capital improvement program procedures and policies
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-2-
Firm qualifications and experience (continued)
External quality control review
As a member of the AICPA Private Companies Practice Section, our firm has participated in “Peer Review” since 1993 and has been examined every three years since that date. Participation in this program ensures that all of our engagements meet the standards of the AICPA, the Yellow Book and the California State Board of Accountancy. Throughout our participation in this program, the firm has received pass ratings from the peer reviewers. The latest review below included reviews of specific governmental entities.

During the current review, an
independent firm reviewed our policies
and procedures and then inspected a
representative sample of engagement
workpapers and reports, including
governmental entities and engagements
subject to single audit. For the year
ended November 30, 2020, our firm
received a rating of pass which indicates
our auditing practice is suitably designed
and complied with to provide reasonable
assurance of performing and reporting in
conformity with applicable standards.

The results provide confirmation that the
custom audit approach and procedures
we use are technically sound and in
compliance with applicable standards.

The firm is not aware of any federal or
state desk reviews or field reviews of its
audits during the last three years.

Disciplinary action
The firm has never had any disciplinary
action taken or pending against it with
state regulatory bodies or professional
organizations, nor has it ever had any
pending or settled litigation, civil or
criminal investigations.

Our firm does not have a record of substandard work.

In addition to the external quality control review, our firm performs in-house peer reviews over our audit and attest engagements annually.

Equal Opportunity Employer
Our firm is an equal opportunity employer and is committed to providing employment opportunities to all qualified persons regardless of race, color, sex, religion, national origin or disability. 135

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PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-3-
Personnel and staffing
Assigned personnel
It is our goal to provide the City with capable, competent, and personable individuals who offer an extensive background, not only in governmental accounting but also in general business practices. We offer practical solutions, as well as provide technical support. This enables you to stay at the forefront of governmental accounting and provides you with the support you need in dealing with the complex issues confronting governments such as yours.

We have a variety of professionals with specialized skills who may be involved with various aspects of this engagement. However, the primary individuals proposed to be assigned to the engagement are as follows:

Gardenya Duran, CPA, CGMA – Partner
Gardenya is a municipal audit partner with the firm and will be the primary partner. She is licensed to practice as a certified public accountant in the State of California. She has been in public accounting for over 14 years specializing in serving local governments such as yours. As the primary partner, she will be responsible for oversight of the project.

Yolanda Acosta – Consulting Manager
Yolanda is a manager with the firm. Yolanda has over 20 years of experience in the governmental sector and public accounting experience and has provided accounting, auditing, and consulting services for municipalities, special districts, water agencies, and various not-for-profit organizations. She will work directly with Gardenya and be available to assist the City with all aspects of the project.
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-4-
Personnel and staffing (continued)
Succession planning
Continuity of staff is a principal concern with our firm. Therefore, we plan to provide staff continuity for the length of the term of the contract, which is in the best interest of the City and our firm, thus ensuring an orderly, efficient, and less disruptive experience by competent professionals. Since we cannot guarantee that our staff will remain with us, principal supervisory and management staff, including engagement partners, managers, other supervisory staff, and specialists, may be changed if those personnel leave the firm or are promoted.

Continuing professional education
All professionals at our firm participate in continuing professional education programs which are sponsored by various organizations including the Government Finance Officers Association, the American Institute of Certified Public Accountants, the California State Society of Certified Public Accountants, the California Society of Municipal Finance Officers, and the Association of Government Accountants. Participation in these classes helps us to ensure that our clients are receiving the best trained and proficient government accountants available. 137
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PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
References

1. Entity: CITY OF CANYON LAKE
Scope of Work: Finance Director and Monthly Accounting Services Date: January 2000 to present
Contact Person: Ms. Nicole Dailey, City Manager, (951) 246-2025 [email protected]

2. Entity: CITY OF ROLLING HILLS
Scope of Work: Finance Director and Monthly Accounting Services Date: January 2012 to September 2021
Contact Person: Ms. Karina Banales, City Manager, (310) 377-1521 [email protected]

3. Entity: CITY OF EASTVALE
Scope of Work: Finance Director and Monthly Accounting Services Date: October 2010 to December 2014
Contact Person: Ms. Amanda Wells, Finance Director, (951) 703-4430 [email protected]

4. Entity: CITY OF BARSTOW
Scope of Work: Finance Director and Annual Accounting Services Date: September 2023 to November 2023
Contact Person: Ms. Heidy Riley, Administrative Services Director, (760) 255-5151 [email protected]

5. Entity: MARCH, JOINT POWERS AUTHORITY
Scope of Work: CFO and Monthly Accounting Services
Date: July 2023 to Present
Contact Person: Thao Le, Accounting Manager, (951) 656-7000 [email protected]

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PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
Scope of services
We will provide temporary accounting services as needed for the City. Yolanda will be assigned the primary role of the engagement. In addition, we will provide additional accounting support to the City’s Finance Department if needed from other employees of the firm.

Based on a discussion with City staff about the services requested, we can perform the following services for the City, as needed for year-end close and audit readiness:
 Review and reconcile general ledger accounts.
 Review and/or prepare year-end journal entries as requested.  Validate fixed asset records and depreciation schedules.  Assist in preparing audit-ready supporting schedules.  Identify and help resolve potential audit issues prior to auditor fieldwork.  Other accounting work as requested.

Independence Statement
Rogers, Anderson, Malody & Scott, LLP (RAMS) is currently engaged to perform the annual financial audit for the City of Santa Paula. In accordance with the AICPA Code of Professional Conduct and Government Auditing Standards (Yellow Book), RAMS affirms that the provision of accounting and consulting services described in this proposal will not impair our independence with respect to the audit engagement.

The audit and consulting engagements will be staffed by separate teams, and no individual assigned to the audit will perform or supervise consulting services for the City during the same period. The City of Santa Paula will retain all management responsibilities, including making all significant decisions and evaluating the adequacy and results of the services provided.

RAMS will not assume management responsibilities or make management decisions as part of the consulting engagement. All services will be provided in accordance with applicable professional standards to ensure the auditor’s independence is maintained at all times.

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PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
Resumes of key engagement personnel
Gardenya Duran, CPA, CGMA
Primary Partner
Professional experience
Mrs. Duran joined Rogers, Anderson, Malody & Scott, LLP in June 2010. She works primarily on audits and consulting work of governmental agencies, and nonprofit organizations. Prior to joining our firm, she was an Information Systems Technician in the United States Navy for nine years.

Education/licenses
Bachelor of Science degree from California State University, San Bernardino Certified Public Accountant – State of California
Chartered Global Management Accountant – American Institute of Certified Public Accountants
Related professional experience
Partial listing of relevant governmental agencies served (*includes enterprise fund accounting):

March, JPA Mission Springs Water San Bernardino Valley Ventura Regional Triunfo Water and District Municipal Water District Sanitation District Sanitation District United Water Upper San Garbriel Valley West Basin Municipal West Valley Water District Conservation District Municipal Water District Water District City of La Mesa City of San Marcos* City of Redondo Beach* City of West Covina City of Thousand Oaks* City of Claremont* City of Hawthorne* Continuing professional education
Mrs. Duran has completed 120 hours of continuing professional education courses in the past three years of which the following select courses are relevant to this engagement:
 Thomson Reuters, Audits of State and Local Governments  American Institute of Certified Public Accountants, Foundations in Governmental Accounting  California Society of CPAs Education Foundation, Governmental Accounting and Auditing Update  American Institute of Certified Public Accountants, Applying A-133 to Nonprofit and Governmental Organizations
Professional affiliations
Mrs. Duran is a member of the following professional organizations:
 American Institute of Certified Public Accountants (AICPA)  California Society of Certified Public Accountants (CalCPA)  Government Finance Officers Association (GFOA)
 California Society of Municipal Finance Officers (CSMFO) 140

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PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
-8-
Resumes of key engagement personnel (continued)
Yolanda Acosta
Consulting Manager
Professional Experience
Mrs. Acosta is a Consulting Manager with the firm. She has over 20 years’ experience in providing accounting and auditing services for municipalities, special districts, nonprofit organizations and for-profit organizations. As a consulting manager, she will work closely with the engagement partner and be responsible for routine accounting tasks and performing reviews of all work prepared for the engagement. In addition, she will also be responsible for the preparation of any required reports.

Education
Bachelor of Arts - California State University, San Bernardino

Related professional experience
Partial listing of relevant governmental agencies served:

City of San Bernardino California State University, San Bernardino San Bernardino Municipal Water Department
Tri-Dam Project
San Miguel Community Service District
March Joint Powers Authority
Ventura River Water District
Continuing Professional Education
Mrs. Acosta has completed continuing professional education courses over the past two years of which the following select courses are relevant to this engagement:
 GFOA Accounting Series
 GASB Update
Professional affiliations
Mrs. Acosta is a member of the following professional organizations:
 California Society of Certified Public Accountants (CalCPA)  Government Finance Officers Association (GFOA)
 California Society of Municipal Finance Officers (CSMFO) 141
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PROPOSAL FOR PROFESSIONAL ACCOUNTING SERVICES
Cost proposal for evaluation and accounting services
The cost for the accounting services provided is as listed below:

Our fee for these services will be based on actual time spent at our standard rates of $165 - $375 per hour, depending on staff level as displayed on the table below. Total fees will not exceed $10,000 without prior written authorization. We will only bill for work completed by our firm. We will meet each month with the designated party at the City to review completed tasks, discuss deliverables, and revisit the outstanding list of priorities to ensure targets are being met as expected.

In addition to the rates listed above,
Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. If either party elects to terminate our services, our engagement will be deemed to be completed upon written notification of termination. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs.

Description Rates
Gardenya 375 $
Yolanda 325
Staff accountant 165
Billable Hourly Rates by Classification
142
Attachment A

GOVERNMENT CLIENTS SERVED
CSMFO/
GFOA Successor Housing
Government Client Years Served Awards Agency Authority
City of El Cajon 06/30/07 to 06/30/22 Yes Yes Yes
City of Exeter 06/30/17 to 06/30/22
City of Woodlake 06/30/17 to 06/30/22
Town of Yucca Valley 06/30/08 to 06/30/22 Yes Yes Yes
City of La Verne 06/30/11 to 06/30/22 Yes Yes Yes
City of San Jacinto 06/30/11 to 06/30/22 Yes Yes
City of Twentynine Palms 06/30/11 to 06/30/22 Yes Yes Yes City of La Mesa 06/30/11 to 06/30/22 Yes Yes
City of Menifee 06/30/14 to 06/30/22 Yes
City of San Marcos 06/30/14 to 06/30/22 Yes Yes Yes
City of Loma Linda 06/30/13 to 06/30/22 Yes Yes Yes
City of Sierra Madre 06/30/12 to 06/30/22 Yes Yes Yes
City of Hawthorne 06/30/16 to 06/30/22 Yes Yes Yes
City of West Covina 06/30/16 to 06/30/21 Yes Yes Yes
City of Aliso Viejo 06/30/16 to 06/30/22 Yes No No
City of Claremont 06/30/16 to 06/30/22 Yes Yes Yes
City of Thousand Oaks 06/30/18 to 06/30/22 Yes Yes Yes
City of South Pasadena 06/30/18 to 06/30/22 Yes Yes
City of Rolling Hills Estates 06/30/19 to 06/30/22 Yes
City of Calabasas 06/30/20 to 06/30/22 Yes
City of San Bernardino 06/30/20 to 06/30/22 Yes
City of Ojai 06/30/20 to 06/30/22
City of Beaumont 06/30/20 to 06/30/22 Yes
City of Moreno Valley 06/30/20 to 06/30/22 Yes
City of Lawndale 06/30/20 to 06/30/22
Town of Windsor 06/30/19 to 06/30/22
City of San Dimas 06/30/21 to 06/30/22
City of Imperial Beach 06/30/21 to 06/30/22
City of Brawley 06/30/22 to 06/30/23
City of Live Oak 06/30/22 to 06/30/23
City of Perris 06/30/22 to 06/30/23 Yes Yes Yes
City of Calimesa 06/30/23
City of Carpinteria 06/30/23
City of Signal Hill 06/30/23
City of Industry 06/30/23
City of Hanford 06/30/23
City of Murrieta 06/30/23
City of Coachella Agreed upon procedures
City of Canyon Lake Accounting support
City of Rolling Hills Accounting support
City of Yucaipa Accounting support
City of Angels Camp Accounting support
City of Grand Terrace Accounting support
143
Attachment A
GOVERNMENT CLIENTS SERVED (continued)
CSMFO/
GFOA Successor Housing
Government Client Years Served Awards Agency Authority
Crestline Village Water District 04/30/96 to 04/30/22
Crestline-Lake Arrowhead Water 06/30/98 to 06/30/22
San Bernardino Valley Muni Water District 06/30/04 to 06/30/22 Elsinore Valley Municipal Water District 06/30/15 to 06/30/22 Yes Pine Cove Water District 06/30/10 to 06/30/22
Idyllwild Water District 06/30/11 to 06/30/22
Big Bear Area Regional Wastewater 06/30/12 to 06/30/22 Yes Mojave Water Agency 06/30/19 to 06/30/22 Yes
Beaumont Cherry Valley Water District 12/31/17 to 12/31/21 Yes Rosamond Community Services District 06/30/15 to 06/30/22 Rossmoor Community Services District 06/30/05 to 06/30/22 Rim of the World Park & Rec. District 06/30/06 to 06/30/22 Heartlands Communications Fac Auth 06/30/07 to 06/30/22 Heartlands Fire Training Authority 06/30/07 to 06/30/22 Consolidated Fire Agencies 06/30/14 to 06/30/22
Successor Agency to the County of SB 06/30/14 to 06/30/22 Riverside County Habitat Con. Agency 06/30/15 to 06/30/22 Santa Ana Watershed Association 12/31/09 to 12/31/20
Capistrano Bay Community Services
District 06/30/13 to 06/30/22
Ventura County Public Fin Authority 06/30/12 to 06/30/22 Nipomo Community Services District 06/30/16 to 06/30/22 Yes SBIAA 06/30/17 to 06/30/21
WRCOG 06/30/17 to 06/30/21 Yes
San Diego Workforce Partnership 06/30/16 to 06/30/22
Rubidoux Community Services District 06/30/16 to 06/30/22 Conejo Recreation and Park District 06/30/19 to 06/30/22 Upper San Gabriel Valley MWD 06/30/19 to 06/30/22 Yes
March Joint Powers Authority 06/30/19 to 06/30/22
Chino Basin Desalter Authority 06/30/19 to 06/30/22 Yes Mountains Recreation and Conservation 06/30/19 to 06/30/22 Palos Verdes Peninsula Transit Authority 06/30/19 to 06/30/22 Yucca Valley Airport District 06/30/20 to 06/30/21
West Basin Municipal Water District 06/30/20 to 06/30/22 Yes March Joint Powers Authority Accounting Support
Crestline Sanitation District Accounting support
Running Springs Water District Accounting support
Phelan Pinon Hills Community Services
District Accounting support
144
T 951.587.3500 ▪ 800.755.6864 | F 951.587.3510 ▪ 888.326.6864 | 27368 Via Industria, Suite 200, Temecula, CA 92590 | www.willdan.com November 14, 2025
Ms. Christy Ramirez
Finance Director
City of Santa Paula
970 E Ventura Street
Santa Paula, CA 93060
Re: Proposal and Agreement to Provide Special Tax Consulting Services to the City of Santa Paula Dear Christy:

Per our correspondence, the following proposal outlines Willdan Financial Services’ (“Willdan”) proposal to assist the City of Santa Paula (“City”) with Special Tax Consulting Services to support change proceedings to Improvement Areas B and C of the Harvest Community Facilities District (“CFD”).

Upon execution, or notice to proceed, Willdan will prepare required documents, including the Rate and Method of Apportionment of Special Tax (RMA) and Amended CFD Report, and the complete the procedural tasks necessary to complete the change proceedings for both Improvement Areas.

Experience with the City of Santa Paula — Willdan has collaborated with the City of Santa Paula on numerous successful projects. Willdan’s knowledge of the City and its development plans and trends, gained through our direct experience, will help us effectively gather and interpret data and information, clarify questions and bring an informed approach to developing recommendations. We will leverage our knowledge of the City to facilitate this study in a cost-effective and efficient manner, focusing less time on data gathering and more on analysis and realistic strategies, providing a higher value.

We Serve as an Extension of Staff ― Willdan takes to heart the fact that we represent the City when working and/or speaking with residents, business owners, developers and with other industry professionals such as financial advisors, underwriters, bond attorneys and appraisers. Our goal is to effectively manage the formation process, so that City staff can focus on other responsibilities. We actively manage projects with a focus on the overall timeline, so that staff is provided timely and accurate work products without having to expend their valuable time managing the process.

Mr. Mike Medve will serve as the primary contact person for this proposal, provided in the table below is his contact information. I, Chris Fisher, am an officer of the firm, and authorized to negotiate and bind the firm.

Willdan Financial Services
Proposal Contact
Mike Medve
Principal Consultant
Tel #: (951) 587-3500 | Email: [email protected]
Sincerely,

WILLDAN FINANCIAL SERVICES
Chris Fisher
Vice President / Director
145
Special Tax Consultant Services 2
City of Santa Paula, CA
Scope of Services
Project Understanding
Based on our discussions, we understand that the City of Santa Paula (“City”) wishes to amend Improvement Areas B and C of the Harvest Community Facilities Districts (“CFD”).

Work Plan
The following outlines the steps associated with the change proceedings associated with Improvement Areas B and C of the Harvest CFD.

Task 1: Project Kick-off Meeting
Following receipt of an authorization to proceed, our team will initiate discussions with the City and the City’s Special Counsel to identify any additional documents or information necessary to complete the deliverables. As needed throughout the project, we will coordinate with City staff and the City’s special counsel.

Specifically, the kick-off discussion will include the following:
▪ Confirmation of the objectives of the CFD change proceedings; ▪ Confirmation of the maintenance and other services to be funded by the CFD; ▪ Discussion of necessary data, its sources and availability; ▪ Outlining the process and steps necessary for the formation; ▪ Development of a draft timeline of events and milestones; ▪ Identification of key participants and areas of responsibility; and ▪ A general discussion of potential challenges or obstacles.

Task 2: Background Research and Preparation of CFD Budget Willdan will work with City staff to develop a full listing of public services and maintenance activities to be funded by the CFD and begin drafting a narrative description of these items to include in the Community Facilities District Report.

Willdan will research property ownership and/or development plans. In addition, prior to beginning formation proceedings, Willdan will contact the Ventura County Registrar’s Office to confirm that the number of registered voters within the proposed district boundaries is less than twelve (12), which will allow for a landowner election.

We will prepare a comprehensive analysis and estimate of the annual budget for maintenance, operations, and servicing items. This budget will serve as the foundation for the Changes to be made to the RMA for both Improvement Areas Task 3: Development and Presentation of Tax Methodology The proposed maximum special taxes will be developed and designed to generate sufficient revenue to meet CFD objectives and tax properties consistent with established development requirements and policies.

Based on the information gathered, Willdan will begin to prepare a preliminary special tax evaluation. We will prepare calculations from our database, including special tax runs identifying maximum expected special tax coverage, comparing special tax revenues to projected operations and maintenance costs for improvements.

Willdan may develop additional zones, special tax categories, and rates for future property types and maintenance components within the CFD, depending on the City’s needs.

The special tax structure for the RMA will be developed based on CFD boundaries, facilities to be financed, services/maintenance to be funded and proposed development, ensuring a reasonable tax burden on the properties.

An analysis will be required to determine an equitable spread of the overall burden, while taking into account the nature of public services to be provided, as well as the area they will serve. The method will be discussed with the City to ensure that considerations have been addressed and then included in both the Resolution of Intention and the Community Facilities District Report.

The method will consider practical annual administration implications; the “trigger” event used to reclassify undeveloped property, to developed property; the developer’s methodology acceptance; possible exemptions; and the effect, both financial and political, on the secondary property owner. 146
Special Tax Consultant Services 3
City of Santa Paula, CA
Task 4: Amended and Restated Rate and Method of Apportionment of Special Tax (RMAs)
RMAs of Special Tax for the Resolution of Intention will be prepared, along with redlines showing the changes. This RMA will document the special tax rates for properties within the CFD boundaries, the procedures for calculating and applying the tax, and other information necessary for administering the CFD on a continuing basis.

Task 5: Community Facilities District Report
Willdan will prepare an Amended CFD Report that includes a description of the facilities, services, operations, and/or maintenance activities to be funded, cost estimates, incidental expenses, the RMA, boundary map, and other information.

If requested, Willdan will present the CFD Report to Council and field questions received at the Public Hearing.

The CFD Report will include the following components:
▪ Summary of steps taken thus far in forming the CFD;
▪ Description of the proposed facilities and maintenance services or other activities to be funded; ▪ Costs of proposed service/maintenance activities;
▪ CFD Boundaries; and
▪ The Amended and Restated Rate and Method of Apportionment of Special Tax for each area.

Task 7: Document Review, Preparation, and Recordation
Willdan will collaborate with the City’s legal counsel to prepare drafts of the required staff reports, resolutions, petitions, Consent and Waiver documents, notices, and ballots. As we do not practice law, we ask that the City’s attorney or other designated counsel review the documents. We will, however, assist legal counsel in identifying pertinent legal issues and modifications necessary before the documents are implemented.

Willdan will prepare the letter and exhibit for confirmation of the number of registered voters from the County of Ventura and obtain certification of findings.

If the City is unable to garner 100 percent consent from the affected property owners to waive the election period and a regular special tax election is required, the City’s legal counsel will be responsible for preparing and coordinating the required impartial analysis and ballot arguments.

Willdan will prepare a script to be followed by the City Clerk and City Council at the election meeting/Public Hearing.

Following the Resolution of Intention Willdan will print the final boundary map on the material and size required by the County of Ventura and coordinate recordation of the boundary map with the city and the County recorder, and after successful formation of the CFD, Willdan will coordinate the recordation of the “Amended Notice of Special Tax Lien.” Meeting Attendance
Anticipated meetings are outlined in the proposed timeline included herein and, other than the Public Hearing, will be held telephonically and/or virtually (i.e., WebEx, Zoom, Teams, etc.). Additional meetings will be invoiced at our current hourly rates noted in the project fees section.

Willdan will attend the Public Hearing for the CFD formation, either remotely or in person if needed, and make a presentation to City Council at the city’s request.
147
Special Tax Consultant Services 4
City of Santa Paula, CA
Project Disclaimer
Willdan is a registered municipal advisory firm with the U.S. Securities and Exchange Commission (“SEC”), as such the City of Santa Paula represents, acknowledges, and agrees that Willdan is not acting as a “municipal advisor” (as defined by the SEC), to the City, in any capacity as it relates to the proposed Special Tax Consulting Services project. (i) The City uses, or may use, the services of one or more municipal advisors registered with the SEC to advise it in connection with municipal financial products and the issuance of municipal securities; (ii) The City is not looking to Willdan to provide, and the City shall not otherwise request or require Willdan to provide any advice or recommendations with respect to municipal financial products or the issuance of municipal securities (including any advice or recommendations with respect to the structure, timing, terms, and other similar matters concerning such financial products or issues);
(iii) The provisions of this proposal and the services to be provided hereunder as outlined in the scope of services are not intended (and shall not be construed) to constitute or include any municipal advisory services within the meaning of Section 15B of the U.S. Securities Exchange Act of 1934, as amended (the “Exchange Act”), and the rules and regulations adopted thereunder;
(iv) For the avoidance of doubt and without limiting the foregoing, in connection with any revenue projections, cash-flow analyses, feasibility studies and/or other analyses Willdan may provide the City with respect to financial, economic or other matters relating to a prospective, new or existing issuance of municipal securities of the City , (A) any such projections, studies and analyses shall be based upon assumptions, opinions or views (including, without limitation, any assumptions related to revenue growth) established by the City, in conjunction with such of its municipal, financial, legal and other advisers as it deems appropriate; and (B) under no circumstances shall Willdan be asked to provide, nor shall it provide, any advice or recommendations or subjective assumptions, opinions or views with respect to the actual or proposed structure, terms, timing, pricing or other similar matters with respect to any municipal financial products or municipal securities issuances, including any revisions or amendments thereto; and (v) Notwithstanding all of the foregoing, the City recognizes that interpretive guidance regarding municipal advisory activities is currently quite limited and is likely to evolve and develop during the term of the potential engagement and, to that end, the City will work with Willdan throughout the term of the potential Agreement to ensure that the Agreement and the services to be provided by Willdan hereunder, is interpreted by the parties, and if necessary amended, in a manner intended to ensure that the City is not asking Willdan to provide, and Willdan is not in fact providing or required to provide, any municipal advisory services. 148
Special Tax Consultant Services 5
City of Santa Paula, CA
Project Fees
Special Tax Consultant Services
Willdan Financial Services proposes to perform the tasks outlined in our Scope of Services for the fixed fees noted in the table below.

Special Tax Consulting Services
Service Fee
Improvement Area Change Proceedings (B and C together) $26,500 Notes
▪ The fees denoted above will not be contingent upon the outcome of the change proceedings process. ▪ In the event the Improvement Areas are modified on separate timelines, the fee will be $20,000 for each change proceedings process.
▪ Additional meetings or tasks outside our proposed scope of work will require an additional fee. If the City wishes for Willdan to attend additional in person meetings, the fee is $2,500 per meeting. ▪ Additional meetings or tasks outside our proposed scope of work will require an additional fee. ▪ For the purpose of our proposal, telephone conference calls are not considered “meetings” and are not limited by our scope of services.
▪ The City will be invoiced on a monthly percentage-completion basis. ▪ Willdan will rely on the validity and accuracy of the City’s data and documentation to complete the analysis.

Willdan will rely on the data as being accurate without performing an independent verification of accuracy and will not be responsible for any errors that result from inaccurate data provided by the client or a third party. ▪ City shall reimburse Willdan for any costs Willdan incurs, including without limitation, copying costs, digitizing costs, travel expenses, employee time and attorneys' fees, to respond to the legal process of any governmental agency relating to City or relating to the project. Reimbursement shall be at Willdan 's rates in effect at the time of such response.

Hourly Rates
Additional services may be authorized by the City and will be billed at our then-current hourly overhead consulting rates.

Our current hourly rates are:

Willdan Financial Services
Hourly Rate Schedule
Position Team Member Hourly Rate
Vice President / Director Chris Fisher $310
Managing Principal $300
Principal Consultant Mike Medve $270
Senior Project Manager $250
Project Manager $210
Senior Project Analyst $150
Senior Analyst Tyler Green $135
Analyst II $120
Analyst I $110
149
Special Tax Consultant Services 6
City of Santa Paula, CA
Authorization
General terms and conditions for this engagement are included as Attachment 1. If the terms of this engagement are acceptable to you, please sign where indicated and email this letter back to our contracts administrator:

Nicolle Stormon
E-mail: [email protected]
Willdan Financial Services City of Santa Paula, CA
By: By:

Chris Fisher Christy Ramirez
Title: Vice President Title: Finance Director
Address: 27368 Via Industria, Suite 200 Address: 970 E Ventura Street Temecula, California 92590 Santa Paula, CA 93060
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Special Tax Consultant Services 7
City of Santa Paula, CA
ATTACHMENT 1 TO LETTER AGREEMENT
Terms and Conditions
The Letter Agreement between the City of Santa Paula (“Client”) and Willdan Financial Services (“WFS”) is subject to these Terms and Conditions (collectively, this “Agreement”).

1. Additional Services. Additional services shall be performed by WFS only upon Client’s request evidenced by a written addendum executed by both parties.

2. Compensation. WFS shall submit monthly statements for services. Payments shall be due and payable within 30 days of invoice and if not timely paid shall bear interest at the rate of 1.5% per month.

3. Termination. Either party may terminate this Agreement at any time upon 30 days’ written notice. In the event of early termination, WFS shall be paid for services performed prior to the effective date of termination.

4. Data Provided by Client. WFS shall rely upon data provided by Client without independent verification of accuracy. WFS shall not be responsible for any errors resulting from its use of inaccurate data provided by Client.

5. Indemnification. Each Party shall indemnify the other from claims resulting from their respective negligence or other wrongful conduct or the negligence or other wrongful conduct of their respective officers, agents or employees.

6. Insurance. WFS shall maintain the following insurance:
a. Workers' Compensation and Employer's Liability Insurance as prescribed by applicable law. b. Commercial General Liability Insurance, with limits not less than $1,000,000 per occurrence and general aggregate.
c. Commercial Automobile Liability with limits not less than $1,000,000 per occurrence. d. Professional Liability with limits not less than $1,000,000 per claim and annual aggregate. e. All policies except Professional Liability and Workers Compensation shall include Client as an additional insured and be primary with respect to any insurance carried by WFS. All policies shall include a waiver of subrogation in favor of Client.
f. WFS shall provide Client with certificates of insurance evidencing compliance with the above insurance requirements prior to commencing its services.

7. Miscellaneous.
a. Titles used in this Agreement are for general reference and are not a part of the Agreement. b. This Agreement shall be interpreted as though prepared by both parties. c. Any provision of this Agreement held to violate any law shall be deemed void, and all remaining provisions shall continue in full force and effect.
d. This Agreement shall be interpreted under the laws of the State of California. e. This Agreement comprises a final and complete repository of the understandings between the parties and supersedes all prior or contemporary communications, representations, or agreements, whether oral or written, relating to the subject matter of this Agreement. f. Any notices given pursuant to this agreement shall be effective on the third business day after posting by first class mail, postage prepaid, to the address appearing immediately after the signatures below.
g. WFS shall not be liable for damages resulting from the actions or inactions of governmental agencies including, but not limited to, permit processing or environmental impact reports. h. WFS’s waiver of any term, condition, or covenant, or breach of any term, condition, or covenant, shall not constitute the waiver of any subsequent breach of any other term, condition or covenant. i. WFS shall not be held responsible for the performance of services by third parties not retained by WFS.
151
To: Honorable Mayor and Members of the City Council Regular From: Julie Latshaw, City Clerk
Subject: PROCEDURES FOR ELECTION OF MAYOR AND VICE MAYOR Date: December 10, 2025
Agenda Item: 11.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Review procedure for the election of Mayor and Vice Mayor and direct City Clerk to begin the Mayor and Vice Mayor election process.

Presented by: Julie Latshaw, City Clerk
BACKGROUND:

In Santa Paula, the Mayor and Vice Mayor are elected by the Council from among its members annually at its first regular meeting in December of each year. The Mayor and Vice Mayor serve at the pleasure of the Council for a term of approximately one year, or until the next Mayor and Vice Mayor have been selected.

At its November 5, 2025 meeting, the Council adopted Resolution No. 7593, approving the "Manual of Procedural Guidelines for the Conduct of City Council and Constituent Body/Commission Meetings for the City of Santa Paula," including guidelines in Section 9.3 related to the election of the Mayor and Vice Mayor (Exhibit A). Those guidelines state in relevant part as follows:

9.3 Appointment of Mayor and Vice Mayor
a) Each Member elected to the Council is equally qualified and deserving to hold the offices of Mayor and Vice Mayor and each Councilmember should be given ample opportunity to serve in one or both of these offices.
b) It is the express intention of the Council that as many Members as possible serve as Mayor and Vice Mayor as long as they are in good standing.
c) The Member appointed as Mayor must have been a member of the Council for approximately two years. In the absence of a Member with sufficient tenure on the Council and absent disqualifying circumstances, priority should be given first to the Member with the longest continuous service since last serving as Mayor or Vice Mayor, and thereafter to any Member who has not previously served as Mayor or Vice Mayor. A Member should serve as 152
Mayor only once during his or her term.

ANALYSIS:

The process for electing the Mayor and Vice Mayor will be facilitated by the City Clerk. Once the City Clerk declares the office of Mayor vacant and nominations open, any member of the City Council may nominate a member of the City Council as Mayor, including him or herself.

No second to a nomination is required.

Any member of the City Council may move to close the nominations at any time after all Councilmembers have had the opportunity to make a nomination. The motion requires a second and must receive a vote of a majority of the City Council to pass.

After nominations have been closed, the Council can debate the nominations. The Clerk will then call for the vote on the election of the Mayor in the order the nominations were made. The first Councilmember receiving the vote of a majority of the City Council will serve as Mayor. If no member of the City Council receives a majority vote, the Clerk will re-open the nominations and conduct a new election until a Mayor is elected.

The election of the Vice Mayor will be conducted in the same manner as the election of the Mayor.

The appointed Mayor and Vice Mayor will serve in these roles beginning December 10, 2025, for a one-year period and ending after the new election in December 2026.

STRATEGIC PLAN:

The election of the Mayor and Vice Mayor is consistent with the provisions identified in the City's Municipal Code and more specifically outlined within the Council's adopted Manual of Procedural Guidelines.

FISCAL IMPACTS:

There are no fiscal impacts associated with this item.

OPTIONS:

Direct City Clerk to begin the Mayoral and Vice-Mayoral election process or provide such other direction as may be desired.

ATTACHMENTS:

EXHIBIT A - Procedures for Election of Mayor and Vice Mayor.pdf 153

EXHIBIT A
Procedures for Election of Mayor and
Vice Mayor
154
155
156
To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: APPOINTMENTS TO THE MAYOR'S STANDING AND AD HOC

COMMITTEES
Date: December 10, 2025
Agenda Item: 12.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

Consider appointments to the Mayor's Standing and Ad Hoc Committees and review appointments to any other committees. The Mayor may ratify appointments to these committees.

Presented by: Dan Singer, City Manager
BACKGROUND:

The Mayor's annual appointment of Councilmembers to various committees, boards and commissions is in accordance with the Santa Paula Municipal Code Section 30.03 (A). That section provides that the Mayor must appoint the members of the City Council's standing committees no later than the second regular meeting in the month following the appointment as Mayor.

Based on the various committee adjustments, and with the rotation of the Mayor, an opportunity now exists to consider appointments to the Council's various committees, boards and commission and to update the list of assignments. Beginning in 2020, most appointments were for two-year terms, consistent with the election cycle and the City's two-year budget and strategic planning efforts. Therefore, the odd years represent only minor adjustments, usually predicated on the rotation of the Mayor and Vice Mayor.

ANALYSIS:

Exhibit A shows the current Local Standing and Ad Hoc Committees, Regional Boards and Commissions and State Committees. The list has been modified to reflect the incoming Mayor and Vice Mayor who are assigned to the committees that require the appointment of the presiding Mayor and Vice Mayor.

Exhibit B offers the same list of appointments, however it reflects a chart that more visually outlines each Councilmember's current appointments, demonstrating how many committees 157
each Councilmember is currently assigned. This chart also identifies those assignments involving a primary and alternate appointee, whereby the alternate is listed with a capital "A." In addition to this list, some Councilmembers represent the City on other regional boards such as the Air Pollution Control District, LAFCo, and SCAG.

It is anticipated that the incoming Mayor will advance recommendations for minor changes in assignments based on feedback from Councilmembers. Appointments will become effective in January 2026 by ratification of the Mayor.

STRATEGIC PLAN:

This is a routine, annual action, as anticipated in the City's Municipal Code, thus it is not identified as strategic in nature.

FISCAL IMPACTS:

Each committee, whether ad-hoc or standing, requires the presence and involvement of at least one staff person. Meetings take time to establish, agendize, publish, conduct and then follow up on. The more frequently a committee meets and the more requests or recommendations a committee has or makes, creates a direct impact on those staff members assigned to that committee.

OPTIONS:

ATTACHMENTS:

EXHIBIT A - Mayor's Standing Committees.pdf
EXHIBIT B - Chart of Committees.pdf
158

EXHIBIT A
Mayor’s Standing Committees
159

CITY COUNCIL COMMISSION/COMMITTEE APPOINTMENTS
MAYOR’S STANDING COMMITTEES – 2025
LOCAL STANDING COMMITTEES:

CANNABIS STANDING COMMITTEE:

Carlos Juarez & Pedro Chavez, Members
Meetings held as needed

ECONOMIC DEVELOPMENT STANDING
COMMITTEE:

Pedro Chavez & Jenny Crosswhite, Members
Jason Herber & Noel Kieswetter, Commissioners
Meetings held as needed
FINANCE COMMITTEE:

MAYOR, Presiding Mayor, Member
VICE MAYOR, Presiding Vice Mayor, Member

HOMELESSNESS AND HOUSING STANDING
COMMITTEE:

Carlos Juarez & Pedro Chavez, Members
XXXX & Maria Grace Kelly, Commissioners
Meetings held as needed

SANTA PAULA UNIFIED SCHOOL

DISTRICT/CITY COUNCIL JOINT COMMITTEE
(2X2)
Pedro Chavez & Gabriela Ornelas, Members
Chris Wilson, Member
Tommy Frutos, Member
Meetings held as needed.

ADHOC COMMITTEES:

AFFORDABLE HOUSING – PEOPLE’S SELF HELP
AD HOC
Jenny Crosswhite & Leslie Cornejo, Members
(Remove when complete)

SEWER AND WATER RATE AD HOC
Carlos Juarez & Jenny Crosswhite, Members

UNION OIL BUILDING USE AD HOC
Leslie Cornejo, Member
(Remove when complete)
LIAISON COMMITTEES:

CALIFORNIA JOINT POWERS INSURANCE
AUTHORITY:

MAYOR, Member
VICE MAYOR, Alternate

CITIZEN CORP LIAISON
Gabriela Ornelas, Member
Jenny Crosswhite, Alternate

CLEAN POWER ALLIANCE
Jenny Crosswhite, Member
Pedro Chavez, Alternate
1 st Thursdays of month, 2:00 p.m.

FISH LADDER AUTHORITY
Leslie Cornejo, Member
Annual Mtg. in April, to be announced

HARDING PARK ADVISORY BOARD LIAISON
Leslie Cornejo, Member

ISABELLA PROJECT LIAISON
Pedro Chavez & Gabriela Ornelas, Members

PARKS & RECREATION COMMISSION LIAISON
Gabriela Ornelas, Member
Carlos Juarez, Alternate
4 th Thursday of month, 6:30 p.m.

PROPERTY BUSINESS IMPROVEMENT DISTRICT

LIAISON (PBID)
Leslie Cornejo, Member

SANTA PAULA BASIN PUMPERS ASSOCIATION
Leslie Cornejo & Public Works Director, Members
Annual mtg. 4th Thursday of May-2:00 p.m.

SANTA PAULA BLUE RIBBON ADVISORY
COMMITTEE (Santa Paula Hospital)
Carlos Juarez & Leslie Cornejo, Members

SENIOR ADVISORY COMMITTEE LIAISON
Carlos Juarez, Member
1 st Thursday of month, 1:30 p.m.
160

CITY COUNCIL COMMISSION/COMMITTEE APPOINTMENTS
MAYOR’S STANDING COMMITTEES - 2025

COUNTY STANDING
APPOINTMENTS:

ECONOMIC DEVELOPMENT COLLABORATIVE -

VENTURA COUNTY (EDC-VC)
Pedro Chavez, Member
Jenny Crosswhite, Alternate
3 rd Thursday of month, 3:30 p.m.

SCE GOVERNMENT AFFAIRS POLICY (GAP)
Carlos Juarez, Member

VENTURA COUNCIL OF GOVERNMENTS (VCOG)
Leslie Cornejo, Member
Jenny Crosswhite, Alternate
2 nd Thursday of month, 4:00 p.m., Camarillo City Hall

VENTURA COUNTY AIR POLLUTION CONTROL

DISTRICT ADVISORY COMMITTEE (VCAPCD)
Leslie Cornejo, Member (4-yr term)
4th Tuesday of month, 7:30 p.m.

VENTURA COUNTY REGIONAL ENERGY

ALLIANCE (VCREA)
Jenny Crosswhite, Member
Pedro Chavez, Alternate
Bi-monthly, 3rd Thursday – 10:15 a.m. in
Jan/March/May/July/Sept/Nov

VENTURA COUNTY TRANSPORTATION
COMMISSION (VCTC) – Stipend, $100 per
Meeting (2 meeting maximum per month)
Jenny Crosswhite, Member
1 st Friday of month, 10:00 a.m. – Camarillo City Hall

VENTURA COUNTY TRANSPORTATION
COMMITTEE (Heritage Valley)
Jenny Crosswhite, Member
1-3 meetings per year, around members schedule

VENTURA REGIONAL SANITATION DISTRICT
(VRSD) – Stipend, $186 per meeting
Leslie Cornejo, Member
Gabriela Ornelas, Alternate
1 st and 3rd Thursdays of month, 8:30 a.m.

CITY REPRESENTATIVE ON BOARD
OF DIRECTORS:

LOCAL AGENCY FORMATION COMMISSION
(LAFCO)
Jenny Crosswhite, Member (4-yr term exp 12/31/27)

SOUTHERN CALIFORNIA ASSOCIATION OF

GOVERNMENTS (SCAG)
Jenny Crosswhite, Member
161

EXHIBIT B
Chart of Committees
162
2025 CHART OF CITY COUNCIL COMMITTEES Juarez Crosswhite Cornejo Ornelas Chavez 1 Affordable Housing - People Self Help - Ad Hoc Committee X X 2 California Joint Powers Insurance Authority (Mayor & Vice Mayor) A X 3 Cannabis Standing Committee X X
4 Citizen Corp Liaison A X
5 Clean Power Alliance Board X A
6 Economic Development Collaborative - Ventura County (EDC-VC) A X 7 Economic Development Standing Committee X X
8 Finance Committee (Mayor & Vice Mayor) X X
9 Fish Ladder Authority X
10 Harding Park Advisory Board Liaison X
11 Homeless and Housing Standing Committee X X
12 Isabella Project Liaison X X
13 Parks and Recreation Commission Liaison A X
14 Property Business Improvement District Liaison (PBID) X 15 Santa Paula Basin Pumpers Association X
16 Santa Paula Blue Ribbon Advisory Committee (Santa Paula Hospital) X X 17 Santa Paula Unified School District/City Council Joint Committee (2x2) X X 18 SCE Government Affairs Policy (GAP) X
19 Senior Advisory Committee Liaison X
20 Sewer and Water Rate Ad Hoc Committee X X
21 Union Oil Building Use Ad Hoc Committee X
22 VCTC Committee (Heritage Valley) X
23 Vent Co Air Pollution Control District Advisory Comm 4 yr term (VCAPCD) X 24 Ventura Council of Governments (VCOG) A X
25 Ventura County Regional Energy Alliance (VCREA) X A
26 Ventura County Transportation Commission (VCTC) X
27 Ventura Regional Sanitation District (VRSD) X A
Appointments 7 7 10 4 8
Alternantes 2 3 0 1 2
City Representative on Board of Directors for:

Local Agency Formation Commission (LAFCO) - 4 yr term 1/1/2024-12/31/27 - Jenny Crosswhite Southern California Association of Governments (SCAG) - Jenny Crosswhite 163
To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: ADOPTION OF 2026 COUNCIL MEETING CALENDAR
Date: December 10, 2025
Agenda Item: 12.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Review the proposed City Council Meeting calendar for 2026 and consider the cancellation or rescheduling of various regular meetings throughout the year.

2. Authorize the closure of City facilities between the Christmas and New Year's Holidays, December 23, 2026 through January 4, 2027.

3. Cancel the first regularly scheduled meeting on January 6, 2027.

Presented by: Dan Singer, City Manager
BACKGROUND:

In December of each year, the City Council has an opportunity to establish its City Council meeting schedule for the year ahead. Staff is recommending that Council review the 2026 meeting schedule, attached as Exhibit A, and consider cancelling or changing meetings on or near holidays, and in consideration of any summer breaks. Exhibit B shows staff recommendations as outlined in the Analysis section.

ANALYSIS:

Council Meetings
The Santa Paula Municipal Code (Section 30.01) establishes a fixed meeting schedule for regular City Council meetings, setting those meetings for the first and third Wednesday of each calendar month. With the expectation that a meeting will be held on those dates, it is helpful to the public, staff and Council to plan ahead for any proposed cancelled meetings and/or conflicts with known holidays.

For the 2026 calendar year, there are limited conflicts with City recognized holidays as further defined in this report, (Exhibit C identifies the list of National holidays). The annual League of Cities conference is scheduled to be held Wednesday, September 23 through Friday, September 25, resulting in Council and staff having the opportunity to attend without a conflict of Council meeting dates.
164
On December 18, 2024, when the Council adopted the 2025 calendar, they cancelled the meeting of Wednesday, January 7, 2026, as the agenda for that meeting would need to be released on a recognized holiday. The first and only meeting in January is currently scheduled for January 21, however there may be a special meeting and study session requested for January 14.

In past years in Santa Paula a few summer meetings have been cancelled. This provides periods of time for administrative staff to know that planning for and attending a meeting will not be required during those breaks. Similarly, it allows members of the Council to plan vacations or time away. Numerous other public entities cancel meetings around July and August, which lessens impacts on Councilmembers who serve as liaisons to those boards and commissions. Over the past few years, Council has either "gone dark" for two consecutive meetings or has cancelled one July and one August meeting.

Looking at the 2026 calendar, the Council could keep the July 1 meeting as it falls just before the July 4 holiday, and then cancel the July 15 and one of the two meetings in August. Staff recommends keeping the July 1 meeting on calendar as it is the beginning of the fiscal year and there are often annual contracts or other actions needed to begin the year. Council could cancel the July 15 and August 5 meeting, however doing so would mean there would be seven weeks between meetings, which may be a long gap given the necessity for Council's approval of contracts or other actions. Were the Council to cancel only the second meeting in July, a five-week break would occur, which still provides Council and staff with ample time to arrange for summer vacation plans. A more logical schedule, should Council prefer to cancel two summer meetings, not one, would be to cancel the second meeting of both July and August.

Prior to the Council meeting, Councilmembers might look ahead to any vacation plans and/or preferences for time off during those months in order to reach consensus on which meetings to cancel.

Council is further asked to cancel the December 2 meeting, as the agenda would need to be released on November 26, which is a holiday. Alternatively, Council could move the December 2 meeting to December 9, similar to the current year calendar, or could cancel both the meeting of the 2nd and 16th in lieu of one meeting on the 9th. As 2026 is an election year, holding a meeting on December 9 will meet the 30 day canvass end certification results in time for an agenda to be released. It is also requested that Council cancel the first regularly scheduled meeting on January 6, 2027 as the agenda for that meeting would need to be released December 31, 2026, which is a City holiday.

Consistent with recent practice, it is also requested that Council authorize the closing of City facilities during the period of Christmas Eve, December 24, through the January 1 holiday.

Offices would be open on Monday, December 21 and Tuesday, December 22, and could reopen on Monday, January 4. Doing so has minimal impact on the public given the holidays and allows City staff to take time off with family.

STRATEGIC PLAN:

None.

FISCAL IMPACTS:
165
Cancelling a Council meeting has little monetary effect but does save the City staff time, some money in printing, publication and utility costs, as well as any direct contracts with personnel such as our videographer and interpreters.

OPTIONS:

As an alternative to Staff's recommendation, the City Council may:

1. Decline to adopt staff's recommendation or alter the recommendation. Cancelling any regularly scheduled meeting is at the full discretion of the City Council.

ATTACHMENTS:

EXHIBIT A - 2026 Calendar - Draft.pdf
EXHIBIT B - 2026 Calendar - Recommended.pdf
EXHIBIT C - 2026 National Holidays.pdf
166

EXHIBIT A
2026 Calendar - Draft
167

CITY OF SANTA PAULA (DRAFT)

CLOSED FRIDAY HOLIDAY

CITY OFFICE CLOSED CITY COUNCIL AGENDA DISTRIBUTION

JANUARY FEBRUARY MARCH APRIL

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 28 29 30 31 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 29 30 31 1 2 3 4 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 5 6 7 8 9 10 11 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 12 13 14 15 16 17 18 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 19 20 21 22 23 24 25 25 26 27 28 29 30 31 1 2 3 4 5 6 7 29 30 31 1 2 3 4 26 27 28 29 30 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9

MAY JUNE JULY AUGUST

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 26 27 28 29 30 1 2 31 1 2 3 4 5 6 28 29 30 1 2 3 4 26 27 28 29 30 31 1 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 24 25 26 27 28 29 30 28 29 30 1 2 3 4 26 27 28 29 30 31 1 23 24 25 26 27 28 29 31 1 2 3 4 5 6 5 6 7 8 9 10 11 2 3 4 5 6 7 8 30 31 1 2 3 4 5

SEPTEMBER OCTOBER NOVEMBER DECEMBER

S M T W T F S S M T W T F S S M T W T F S S M T W T F S 30 31 1 2 3 4 5 27 28 29 30 1 2 3 1 2 3 4 5 6 7 29 30 1 2 3 4 5 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 27 28 29 30 1 2 3 25 26 27 28 29 30 31 29 30 1 2 3 4 5 27 28 29 30 31 1 2 4 5 6 7 8 9 10 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 2026
168

EXHIBIT B
2026 Calendar - Recommended
169

CITY OF SANTA PAULA (RECOMMENDED)

CLOSED FRIDAY HOLIDAY

CITY OFFICE CLOSED CITY COUNCIL AGENDA DISTRIBUTION

JANUARY FEBRUARY MARCH APRIL

MAY JUNE JULY AUGUST

SEPTEMBER OCTOBER NOVEMBER DECEMBER

EXHIBIT C
2026 National Holidays
171
For more information, please consult your unit of Memorandum of Understanding (MOU) or the City’s Personnel Rules and Regulations

CITY OF SANTA PAULA
2026 HOLIDAY SCHEDULE – CITY OFFICES CLOSED
January 1st, and July 1st of each year, Full-Time Employees in the following groups (Executive Management, Management: Supervisory & Professional Association, Unrepresented: Confidential and SEIU) and Full-time Unrepresented employees will receive a Holiday Leave Bank to be used for the following holidays:

Thursday, January 1, 2026 New Year’s Day
Monday, January19, 2026 Martin Luther King, Jr. Day
Monday, February 16, 2026 President’s Day
Monday, May 25, 2026 Memorial Day
Friday, July 3, 2026 (OBSERVED) Independence Day
Monday, September 7, 2026 Labor Day
Wednesday, November 11, 2026 Veteran’s Day
Thursday, November 26, 2026 Thanksgiving Day
Wednesday, November 25, 2026 (OBSERVED) Day after Thanksgiving Wednesday, December 23, 2026 (OBSERVED) Christmas Eve
Thursday, December 24, 2026 (OBSERVED) Christmas Day
Thursday, December 31, 2026 New Year’s Eve
Two (2) floating holidays

PLEASE NOTE THAT CITY OBSERVED HOLIDAYS MIGHT BE RECOGNIZED ON

DIFFERENT DATES THAN LISTED ABOVE FOR EMPLOYEES WORKING ALTERNATE 9/80 SCHEDULES, 8/40 SCHEDULES OR 4/10 SCHEDULES.

FOR QUESTIONS PLEASE CONTACT HR.
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To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: FUTURE AGENDA ITEMS
Date: December 10, 2025
Agenda Item: 13.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends City Council review future agenda items.

BACKGROUND:

The attached Future Agenda Items forecast identifies anticipated agenda items for upcoming Council meetings as well as Study Session topics and long-range discussion items. Placing this forecast on the agenda affords the Council and the public the opportunity to discuss such topics and to make any recommendations. It should be noted this is only a forecast and may change over the course of time or based on feedback by the Mayor and City Manager during review of future agendas.

ANALYSIS:

Should a member of the City Council wish to introduce a future agenda topic, it should be done in compliance with the Council's adopted Manual of Procedural Guidelines, Section 5.1.

Items introduced by a member of the Council during a Council meeting requires a second and should be reserved for time-sensitive matters needing attention within the proceeding 45 day period.

STRATEGIC PLAN:

FISCAL IMPACTS:

OPTIONS:

ATTACHMENTS:

12.10.2025_Future_Agenda_Items_lm.docx
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Santa Paula City Council Tentative Agenda Schedule
Updated 10/30/25
Activities associated with the Council’s Strategic Plan* Special Meeting
January 14 - 5:30pm
Admin Study session: Waste Water Recycle Facility (WRF) CDD Harvest Development Agreement (may move to Jan 21st mtg) Regular Meeting
January 21 - 6:30pm
Admin MOU for Labor Contracts
CDD Athens Rate Adjustment Request
PD Proposed Public Safety Committee
Finance Finance Department Report
P&R REC License Agreement Oil Museum
Admin Cemex Agreement
Admin Review City Recognition Policy
Admin Legislative Policy Update – Immigration Policies

STUDY SESSION TOPICS
Admin No Smoking Ordinance 3
rd Qtr.

Finance Development Impact Fees (DIF)* 3
rd Qtr.

Admin Municipal Code Update – Joint with Planning Commission* Ongoing CDD Use of Triangle Property on Housing TBD
CDD Mobile Home Rent Control Ordinance Workshop Jan/Feb.

P&R Citywide Event Guidelines Feb/March

FUTURE AGENDA ITEMS
PW EV Fast Charger Installation & Maintenance Agreement CDD Central Business District Live Entertainment Ord 1339 TBD Legal Fire MOU Amendment for Station 26 TBD
CDD Downtown Vacancies Options* TBD
CDD Downtown Parking Inventory and Options* TBD
PW Water & Sewer Rate Study TBD
PW PMP Cycle 2 Approval Feb.
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Santa Paula City CouncilDecember 10, 2025

Santa Paula City Council
December 10, 2025