City of Santa Paula
City Council Regular
MAYOR CARLOS JUAREZ
VICE MAYOR JENNY CROSSWHITE
COUNCILMEMBER PEDRO A. CHAVEZ
COUNCILMEMBER LESLIE CORNEJO
COUNCILMEMBER GABRIELA ORNELAS
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL REGULAR
WEDNESDAY, JANUARY 21, 2026
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
MONICA CASTILLO, CITY ATTORNEY
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CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.
1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.
2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.
PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.
Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
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1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
3. FLAG SALUTE
4. ROLL CALL
5. CLOSED SESSION REPORT
6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct the City Manager to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.
MEETING ENVIRONMENT
To maintain a public meeting environment conductive and welcoming to receive public comments from all members of the public, the audience is discouraged from engaging in displays of support or opposition to staff reports or public comments, including clapping, yelling, booing, hissing, or cheering, that may create a disruptive environment for the public who wish to express their views during the meeting are encouraged to do so in silent, nondisruptive ways -- such as raising a hand, shaking hands, or another quiet gesture of support or opposition that does not obstruct views or interrupt proceedings.
Members of the public holding signs are asked to hold the signs on their person in front of them or move to the back of the room so as not to obstruct the view of other members of the public wishing to participate in the meeting.
REGULAR MATTERS - COUNCIL CHAMBERS
3 City of Santa Paula - City Council Regular - City Council Regular Meeting consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
7. PRESENTATIONS
7.A RECOGNITION OF 30 YEAR ANNIVERSARY OF CITY WATER
ENTERPRISE
7.B FINANCE DEPARTMENT REPORT
RECOMMENDATION:
Staff recommends that the City Council receive and file the September 2025 - December 2025 Activity Report for the Finance Department.
Presented by: Fabian Castellon, Accountant
7.C POLICE DEPARTMENT OPERATIONAL OVERVIEW AND INDEPENDENT AUDIT
8. CITY COUNCIL REPORTS
9. CITY MANAGER REPORTS
10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
10.A DECEMBER 2025 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for December 2025, starting check number 342767 and ending check number 343032.
2. Review and accept the "Certification of Salaries" for the pay period ending dates November 28th, 2025, through December 12th, 2025.
10.B AWARD CONTRACT FOR THE PROVISION OF LIGHTING EQUIPMENT FOR THE 8TH STREET SOLAR STREET LIGHTING PROJECT
RECOMMENDATION:
Staff recommends that the City Council:
1. Award a contract to Great Basin Lighting (GBL) Infrastructure Solutions pursuant to SPMC section 41.09(E) for the provision of the complete lighting package specified in their bid and in accordance with the requirements 4 City of Santa Paula - City Council Regular - City Council Regular Meeting included in the bid package release by the City on November 18, 2025.
2. Authorize the City Manager or his designee to approve payment of the contract, not to exceed $129,689.70 (including 5% contingency for possible fluctuation in shipping costs). A payment of 50% must be made prior to shipment, and the balance within 30 days after shipment.
10.C APPROVAL TO PROCURE COMPOST THROUGH STATE-APPROVED DIRECT SERVICE PROVIDER PROGRAM FOR SENATE BILL 1383
COMPLIANCE
RECOMMENDATION:
1. Retroactively waive competitive bidding requirements for a contract awarded to Agromin based on the finding that it was "required and desirable" pursuant to SPMC section 41.10.
2. Authorize the City Manager or designee to approve an expenditure to Agromin for the procurement of compost in an amount not to exceed $ 15,000.00 to meet Senate Bill 1383 (SB 1383, Lara, 2016) requirements for organic waste diversion.
10.D NOTICE OF COMPLETION FOR THE POLICE STATION SECURITY
FENCE INSTALLATION
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by Quality Fence Company, Inc.
2. Authorize staff to file the Notice of Completion with the County Recorder.
10.E CHANNEL ISLANDS BICYCLE CLUB, BIKE GRANT FOR FY 2025-2026 RECOMMENDATION:
Staff recommends City Council:
1. Approve a budget allocation of $3,000.00 in new revenue and matching expenditures from the Channel Islands Bicycle Club, as noted in the Fiscal Impact section of the staff report.
10.F CONTRACT EXTENSION WITH ZENCITY
RECOMMENDATION:
It is recommended that the City Council:
1. Waive informal bidding requirements to renew an agreement with ZenCity Technologies US, Inc. that automatically renews each year based on the finding that it is "required or desirable" pursuant to SPMC section 41.10.
2. Authorize the City Manager or designee to execute the Order Form Addendum with ZenCity Technologies US, Inc. for one year at a rate of $12,000, including authorization to execute renewals consistent with the approved terms and budget authority.
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10.G LICENSE AGREEMENT AND MOU WITH POTENTIAL UNION OIL
BUILDING USERS
RECOMMENDATION:
Staff Recommends that the City Council:
1. Authorize the City Manager to enter into a license agreement with the Responsible Energy Council for use of the Union Oil Building and a Memorandum of Understanding (MOU) for content management.
11. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Public comments
Close public hearing
Discussion and action
11.A
REQUEST FOR ADOPTION OF RESOLUTION NO. 7600 APPROVING
PROJECT NO. 2025-TM-01 FOR VESTING TENTATIVE TRACT MAP NO. 6091 (ORIGINAL EA1 APPROVAL PROJECT NO. 2006-CDP-02 EAST AREA 1 SP-4) - INDEPENDENCE AT THE HARVEST
RECOMMENDATION:
Staff recommends the City Council:
(1) Open the public hearing and take evidence;
(2) Consider the evidence received during the public hearing; (3) Adopt Resolution No. 7600 to approve Project No. 25-TM-01 for Vesting Tentative Tract Map No. 6091 to merge a subdivision of three existing lots (Lots 1 – 3) and Parcel A into one lot that would allow for the development of 298 residential condominium units, 6,358 sf of retail/office space, seven (7) common buildings, and ten (10) lettered lots (A thru J) for private streets and landscaping, subject to the conditions of approval.
Presented by: James Mason, Community & Economic Development Director
12. ACTION ITEMS
12.A
SPIRIT OF SANTA PAULA HARVARD SHELTER OPERATING
AGREEMENT
RECOMMENDATION:
It is recommended that City Council:
6 City of Santa Paula - City Council Regular - City Council Regular Meeting Authorize the City Manager to execute an Operating Agreement , in substantially the form submitted, with Spirit of Santa Paula for the operation of the Spirit of Santa Paula Harvard Shelter located at 1498 East Harvard Boulevard, in accordance with the requirements of the joint funding agreement between the City of Fillmore, Ventura County, and the City of Santa Paula.
Presented by: James Mason, Community & Economic Development Director
12.B CONSIDERATION OF TEMPORARY LABOR AGREEMENTS FOR
AUGMENTED CITY SERVICES
RECOMMENDATION:
It is recommended that the City Council:
Review the request from Vice-Mayor Crosswhite to enter into temporary labor agreements and provide direction to the City Manager and City Attorney should such agreements be desired.
Presented by: Dan Singer, City Manager
12.C REVIEW OF CITY COUNCIL RECOGNITION POLICY
RECOMMENDATION:
Following review of Council Resolution No. 7453, consider any additions or modifications that may be desired by the Council and direct staff to return with any modifications made.
Presented by: Dan Singer, City Manager
13. ITEMS FOR FUTURE AGENDAS
13.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council review future agenda items.
14. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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