Agenda packet, regular meeting — Santa Paula City Council, January 21, 2026

City of Santa Paula
City Council Regular

MAYOR CARLOS JUAREZ

VICE MAYOR JENNY CROSSWHITE
COUNCILMEMBER PEDRO A. CHAVEZ

COUNCILMEMBER LESLIE CORNEJO

COUNCILMEMBER GABRIELA ORNELAS

CITY COUNCIL REGULAR MEETING OF THE

SANTA PAULA CITY COUNCIL REGULAR
WEDNESDAY, JANUARY 21, 2026
6:30 PM - City Council Regular Meeting

SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060

JULIE LATSHAW, CITY CLERK

DAN SINGER, CITY MANAGER

MONICA CASTILLO, CITY ATTORNEY
City of Santa Paula - City Council Regular - City Council Regular Meeting 1

CITY COUNCIL REGULAR MEETING
You are invited to participate in all Regular City Council meetings. Agendas are posted in the front of Santa Paula City Hall, 970 Ventura Street, Santa Paula, 72 hours in advance of the scheduled meetings. The City Council's regular meetings start at 6:30 p.m. the first and third Wednesday of each month in the City Hall Council Chambers located at 970 Ventura Street in Santa Paula. Special and Closed Sessions vary by date and time.

HOW TO PARTICIPATE IN PERSON DURING THE MEETING: If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes.

1. Items Not on the Agenda: If you wish to discuss an item which is not scheduled on the Agenda, you may address the City Council during Public Comment. Please realize that due to the limitations placed on the City Council by provisions of the California Government Code, the City Council ordinarily cannot take action on any item that is not on the agenda. Because of these restrictions, expect that matters that you identify during public comment may be referred to staff or considered on a future agenda.

2. Agenda Items: Items being considered by the City Council may appear on the Consent Calendar, as an Action Item, or as a Public Hearing. Public comments on each type of item are handled differently, as explained below:
a. For items appearing on the Consent Calendar, please submit a Public Comment Form before the Council takes action on the Consent Calendar. Items that receive a Public Comment Form may be pulled from the Consent Calendar by the Mayor and discussed separately by the City Council.
b. For items appearing as an Action Item, the Mayor will announce the Agenda item and request the staff report, the staff member responsible will give a brief summary of the report; the City Council will have an opportunity to ask questions of staff; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); and the City Council will discuss the item and then take appropriate action.
c. For items on which a Public Hearing is scheduled, the Mayor will open the public hearing and receive the staff report; members of the public will be given an opportunity to comment on the item and ask additional questions (all members of the public should speak directly into the microphone at the speaker’s platform); the City Council will discuss the item; and the Mayor will close the public hearing after City Council action.

HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.

Your Participation in this meeting is in the public domain; meetings are cablecast; minutes of this meeting will reflect your participation in this meeting and are posted on the city’s website.

PLEASE NOTE: Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting.

Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.

City of Santa Paula - City Council Regular - City Council Regular Meeting 2

1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.

2. INVOCATION

3. FLAG SALUTE

4. ROLL CALL

5. CLOSED SESSION REPORT

6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct the City Manager to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 933-4208. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35, 102-35.104 ADA Title II). Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.

HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE: Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas NOTE: Special and Closed Sessions are not recorded and not available on Channel 10 or live feed on the city website.

MEETING ENVIRONMENT
To maintain a public meeting environment conductive and welcoming to receive public comments from all members of the public, the audience is discouraged from engaging in displays of support or opposition to staff reports or public comments, including clapping, yelling, booing, hissing, or cheering, that may create a disruptive environment for the public who wish to express their views during the meeting are encouraged to do so in silent, nondisruptive ways -- such as raising a hand, shaking hands, or another quiet gesture of support or opposition that does not obstruct views or interrupt proceedings.

Members of the public holding signs are asked to hold the signs on their person in front of them or move to the back of the room so as not to obstruct the view of other members of the public wishing to participate in the meeting.

REGULAR MATTERS - COUNCIL CHAMBERS
City of Santa Paula - City Council Regular - City Council Regular Meeting 3 consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.

7. PRESENTATIONS

7.A RECOGNITION OF 30 YEAR ANNIVERSARY OF CITY WATER

ENTERPRISE

7.B FINANCE DEPARTMENT REPORT
RECOMMENDATION:

Staff recommends that the City Council receive and file the September 2025 - December 2025 Activity Report for the Finance Department.

Presented by: Fabian Castellon, Accountant

7.C POLICE DEPARTMENT OPERATIONAL OVERVIEW AND INDEPENDENT AUDIT

8. CITY COUNCIL REPORTS

9. CITY MANAGER REPORTS

10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.

10.A DECEMBER 2025 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for December 2025, starting check number 342767 and ending check number 343032.

2. Review and accept the "Certification of Salaries" for the pay period ending dates November 28th, 2025, through December 12th, 2025.

10.B AWARD CONTRACT FOR THE PROVISION OF LIGHTING EQUIPMENT FOR THE 8TH STREET SOLAR STREET LIGHTING PROJECT
RECOMMENDATION:

Staff recommends that the City Council:

1. Award a contract to Great Basin Lighting (GBL) Infrastructure Solutions pursuant to SPMC section 41.09(E) for the provision of the complete lighting package specified in their bid and in accordance with the requirements City of Santa Paula - City Council Regular - City Council Regular Meeting 4 included in the bid package release by the City on November 18, 2025.

2. Authorize the City Manager or his designee to approve payment of the contract, not to exceed $129,689.70 (including 5% contingency for possible fluctuation in shipping costs). A payment of 50% must be made prior to shipment, and the balance within 30 days after shipment.

10.C APPROVAL TO PROCURE COMPOST THROUGH STATE-APPROVED DIRECT SERVICE PROVIDER PROGRAM FOR SENATE BILL 1383

COMPLIANCE
RECOMMENDATION:

1. Retroactively waive competitive bidding requirements for a contract awarded to Agromin based on the finding that it was "required and desirable" pursuant to SPMC section 41.10.

2. Authorize the City Manager or designee to approve an expenditure to Agromin for the procurement of compost in an amount not to exceed $ 15,000.00 to meet Senate Bill 1383 (SB 1383, Lara, 2016) requirements for organic waste diversion.

10.D NOTICE OF COMPLETION FOR THE POLICE STATION SECURITY

FENCE INSTALLATION
RECOMMENDATION:

Staff recommends that the City Council:

1. Accept the work performed by Quality Fence Company, Inc.

2. Authorize staff to file the Notice of Completion with the County Recorder.

10.E CHANNEL ISLANDS BICYCLE CLUB, BIKE GRANT FOR FY 2025-2026 RECOMMENDATION:

Staff recommends City Council:

1. Approve a budget allocation of $3,000.00 in new revenue and matching expenditures from the Channel Islands Bicycle Club, as noted in the Fiscal Impact section of the staff report.

10.F CONTRACT EXTENSION WITH ZENCITY
RECOMMENDATION:

It is recommended that the City Council:

1. Waive informal bidding requirements to renew an agreement with ZenCity Technologies US, Inc. that automatically renews each year based on the finding that it is "required or desirable" pursuant to SPMC section 41.10.

2. Authorize the City Manager or designee to execute the Order Form Addendum with ZenCity Technologies US, Inc. for one year at a rate of $12,000, including authorization to execute renewals consistent with the approved terms and budget authority.

City of Santa Paula - City Council Regular - City Council Regular Meeting 5

10.G LICENSE AGREEMENT AND MOU WITH POTENTIAL UNION OIL

BUILDING USERS
RECOMMENDATION:

Staff Recommends that the City Council:

1. Authorize the City Manager to enter into a license agreement with the Responsible Energy Council for use of the Union Oil Building and a Memorandum of Understanding (MOU) for content management.

11. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Public comments
Close public hearing
Discussion and action

11.A
REQUEST FOR ADOPTION OF RESOLUTION NO. 7600 APPROVING
PROJECT NO. 2025-TM-01 FOR VESTING TENTATIVE TRACT MAP NO. 6091 (ORIGINAL EA1 APPROVAL PROJECT NO. 2006-CDP-02 EAST AREA 1 SP-4) - INDEPENDENCE AT THE HARVEST
RECOMMENDATION:

Staff recommends the City Council:
(1) Open the public hearing and take evidence;
(2) Consider the evidence received during the public hearing; (3) Adopt Resolution No. 7600 to approve Project No. 25-TM-01 for Vesting Tentative Tract Map No. 6091 to merge a subdivision of three existing lots (Lots 1 – 3) and Parcel A into one lot that would allow for the development of 298 residential condominium units, 6,358 sf of retail/office space, seven (7) common buildings, and ten (10) lettered lots (A thru J) for private streets and landscaping, subject to the conditions of approval.

Presented by: James Mason, Community & Economic Development Director

12. ACTION ITEMS

12.A

SPIRIT OF SANTA PAULA HARVARD SHELTER OPERATING

AGREEMENT
RECOMMENDATION:

It is recommended that City Council:

City of Santa Paula - City Council Regular - City Council Regular Meeting 6 Authorize the City Manager to execute an Operating Agreement , in substantially the form submitted, with Spirit of Santa Paula for the operation of the Spirit of Santa Paula Harvard Shelter located at 1498 East Harvard Boulevard, in accordance with the requirements of the joint funding agreement between the City of Fillmore, Ventura County, and the City of Santa Paula.

Presented by: James Mason, Community & Economic Development Director

12.B CONSIDERATION OF TEMPORARY LABOR AGREEMENTS FOR

AUGMENTED CITY SERVICES
RECOMMENDATION:

It is recommended that the City Council:

Review the request from Vice-Mayor Crosswhite to enter into temporary labor agreements and provide direction to the City Manager and City Attorney should such agreements be desired.

Presented by: Dan Singer, City Manager

12.C REVIEW OF CITY COUNCIL RECOGNITION POLICY
RECOMMENDATION:

Following review of Council Resolution No. 7453, consider any additions or modifications that may be desired by the Council and direct staff to return with any modifications made.

Presented by: Dan Singer, City Manager

13. ITEMS FOR FUTURE AGENDAS

13.A FUTURE AGENDA ITEMS
RECOMMENDATION:

Staff recommends City Council review future agenda items.

14. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.

On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
City of Santa Paula - City Council Regular - City Council Regular Meeting 7 To: Honorable Mayor and Members of the City Council Regular From: Christy Ramirez, Finance Director
Subject: FINANCE DEPARTMENT REPORT
Date: January 21, 2026
Agenda Item: 7.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council receive and file the September 2025 - December 2025 Activity Report for the Finance Department.

Presented by: Fabian Castellon, Accountant
BACKGROUND:

Accounts Receivable
Finance prepares invoices and receives funds for various types of payments due to the City, including monthly Transient Occupancy Tax and rents for City-owned property. During the reporting period, billing for COBRA (continuation of health coverage), special events and permits, and other miscellaneous items occurred.

Accounts Payable
Finance processes disbursements to cover financial commitments of the City, maintains files for all City payments to vendors and contractors, and issues business license and utility deposit refunds. For the September through December 2025 period, accounts payable staff processed 4,008 invoices totaling over $10.4 million dollars. This total consists of $2.1 million in payroll related expenses such as retirement and taxes, $600,000 contribution to affordable housing, and over $400,000 in legal costs, $1.6m in citywide utilities and sewer operational costs, $1.3 million in professional services such as engineering and consultants (including for CIPs).

Purchasing
Staff continues to work with various departments to issue requests for proposals, assist in purchasing of materials, and processing purchase orders and requisitions. Over 75 new purchase orders were created between September and December 2025.

Business and Dog Licenses
8 On January 1, 2026, the Business License tax payment period began for the calendar year and are deemed as delinquent as of February 10, 2026. These licenses will be in effect until December 31, 2026. Finance staff worked through their busiest time of year for business licenses (Nov-Dec), issuing thousands of renewal notices in the last quarter of the calendar year. The role was permanently filled during this period Utility Billing
Staff continues to work with residents on utility payments and providing available assistance to avoid shutoffs when possible, communicating shutoff language in line with the Senate Bill 998 requirements. Shutoff notices have started to increase significantly more than what was experienced prior to the pandemic, though actual shutoffs continue on trend.

Other department achievements includes various audits including the Transportation Development Act Funding audit and the State Streets audit. Staff also assisted with the Water and Sewer rate study, assisting with the Spirit of Santa Paula payments, as well as the changes to the Community Facilities District. Two employment offers were made, which are expected to fill the final two vacancies in the department.

ANALYSIS:

None.

STRATEGIC PLAN:

This item is not a goal or objective in the City Council's two-year Strategic Plan; however, it is beneficial to the public to be transparent about activities occurring in the City's Finance Department.

FISCAL IMPACTS:

None
OPTIONS:

Council may:

1. Receive and file the quarterly department report.

2. Request further information from City staff.

ATTACHMENTS:

Purchase Order Activity Report 9.1.25 through 12.31.25.pdf 9 1/14/2026 8:52:25 AM Page 1 of 9
City of Santa Paula, CA Purchase Order Activity Report
Purchase Order Summary
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-02926
Vendor Number: 010975 Vendor Name:VENTURA REGIONAL SANITATION DISTRICT 9/4/2025 Issued 786,537.00 786537.00
9/18/2025 Invoiced 234200-08/31/25 (45,271.94) 741265.06 9/18/2025 Invoiced 234200-07/31/25 (30,631.14) 710633.92 10/8/2025 Changed 131,792.00 842425.92
10/30/2025 Invoiced 234700-09/30/25 (137,135.33) 705290.59 10/30/2025 Invoiced 234200-09/30/25 (86,085.06) 619205.53 11/25/2025 Invoiced 234201-10/31/25 (47,591.48) 571614.05 12/23/2025 Invoiced 234200-11/30/25 (53,841.85) 517772.20 Purchase Order: 26-02928
Vendor Number: 010975 Vendor Name:VENTURA REGIONAL SANITATION DISTRICT 9/4/2025 Issued 1,381,155.00 1381155.00
9/18/2025 Invoiced 234302-08/31/25 (96,421.63) 1284733.37 9/18/2025 Invoiced 234302-07/31/25 (108,103.18) 1176630.19 10/2/2025 Invoiced 234302-6/30/25 2ND (1,344.00) 1175286.19 10/30/2025 Invoiced 234302-9/30/25 (106,913.79) 1068372.40 11/25/2025 Invoiced 234302-10/31/25 (120,711.82) 947660.58 12/23/2025 Invoiced 234302-11/30/25 (113,171.21) 834489.37 Purchase Order: 26-03003
Vendor Number: 015633 Vendor Name:M6 CONSULTING, INC.
11/13/2025 Issued 417,400.00 417400.00
11/18/2025 Invoiced 4660 (26,446.00) 390954.00
11/18/2025 Invoiced 4693 (29,620.80) 361333.20
11/18/2025 Invoiced 4661 (27,556.40) 333776.80
12/11/2025 Invoiced 4752 (27,556.40) 306220.40
Purchase Order: 26-03120
Vendor Number: 010595 Vendor Name:J & H ENGINEERING GENERAL CONTRACTOR, INC 10/7/2025 Issued 1,363,712.00 1363712.00
Purchase Order: 26-03185
Vendor Number: 015153 Vendor Name:HINDERLITER DE LLAMAS & ASSOCIATES 9/9/2025 Issued 4,500.00 4500.00
10/16/2025 Invoiced SIN054853 (311.58) 4188.42
11/13/2025 Invoiced SIN054794 (1,310.01) 2878.41
1/8/2026 Invoiced SIN057121 (1,164.59) 1713.82
Purchase Order: 26-03441
Vendor Number: 010017 Vendor Name:LIEBERT CASSIDY WHITMORE 9/2/2025 Issued 5,280.00 5280.00
9/2/2025 Changed 100.00 5380.00
9/4/2025 Invoiced 298266 (5,380.00) 0.00
10 Purchase Order Activity Report Issued Date Range 09/01/2025 - 12/31/2025 1/14/2026 8:52:25 AM Page 2 of 9
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03446
Vendor Number: 012750 Vendor Name:JORDANO'S INC. AND SUBSIDIARIES 9/3/2025 Issued 35,000.00 35000.00
9/3/2025 Changed 0.00 35000.00
9/3/2025 Changed 0.00 35000.00
9/18/2025 Invoiced 7246905 (208.55) 34791.45
9/18/2025 Invoiced 7232845 (423.74) 34367.71
9/18/2025 Invoiced 7243349 (570.37) 33797.34
9/18/2025 Invoiced 7236267 (663.29) 33134.05
9/18/2025 Invoiced 7240016 (1,224.22) 31909.83
9/18/2025 Invoiced 7246904 (1,226.42) 30683.41
9/18/2025 Invoiced 7257789 (639.82) 30043.59
9/18/2025 Invoiced 7254022 (1,090.99) 28952.60
10/2/2025 Invoiced 7261549 (786.21) 28166.39
10/2/2025 Invoiced 7261550 (203.55) 27962.84
10/16/2025 Invoiced 7265310 (517.62) 27445.22
10/16/2025 Invoiced 7269600 (976.89) 26468.33
10/30/2025 Invoiced 7273255 (427.94) 26040.39
10/30/2025 Invoiced 7276811 (752.62) 25287.77
11/13/2025 Invoiced 7280337 (208.55) 25079.22
11/13/2025 Invoiced 7280336 (376.97) 24702.25
11/25/2025 Changed 4,000.00 28702.25
11/25/2025 Invoiced 7294213 (203.55) 28498.70
11/25/2025 Invoiced 7287435 (750.56) 27748.14
11/25/2025 Invoiced 7294212 (802.34) 26945.80
11/25/2025 Invoiced 7283815 (1,234.35) 25711.45
11/25/2025 Invoiced 7290857 (812.98) 24898.47
12/15/2025 Voided - Change (24,898.47) 0.00
Purchase Order: 26-03447
Vendor Number: 016267 Vendor Name:GARCIA, JOHN
9/3/2025 Issued 18,480.00 18480.00
9/4/2025 Invoiced #261 (9,240.00) 9240.00
9/4/2025 Invoiced #260 (9,240.00) 0.00
Purchase Order: 26-03448
Vendor Number: 015972 Vendor Name:FOUR STAR INVESTIGATIONS, LLC 9/3/2025 Issued 13,513.20 13513.20
9/4/2025 Invoiced 7/28/25 (13,513.20) 0.00
Purchase Order: 26-03449
Vendor Number: 014053 Vendor Name:AMERICA IN BLOOM SANTA PAULA 9/3/2025 Issued 20,000.00 20000.00
9/4/2025 Invoiced 366 (20,000.00) 0.00
11 Purchase Order Activity Report Issued Date Range 09/01/2025 - 12/31/2025 1/14/2026 8:52:25 AM Page 3 of 9
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03450
Vendor Number: 013539 Vendor Name:WAGE WORKS, INC.
9/4/2025 Issued 1,404.00 1404.00
9/18/2025 Invoiced INV8164800 (113.10) 1290.90
10/2/2025 Invoiced INV8058022 (113.10) 1177.80
10/2/2025 Invoiced INV8256733 (113.10) 1064.70
12/23/2025 Invoiced INV8360913 (113.10) 951.60
12/23/2025 Invoiced INV8451793 (120.90) 830.70
Purchase Order: 26-03451
Vendor Number: 015884 Vendor Name:NATIONAL AUTO FLEET GROUP 9/9/2025 Issued 86,176.93 86176.93
Purchase Order: 26-03452
Vendor Number: 016827 Vendor Name:R.D. OFFUTT COMPANY
9/9/2025 Issued 75,932.33 75932.33
10/30/2025 Invoiced E00860A7 (75,932.33) 0.00
Purchase Order: 26-03453
Vendor Number: 016683 Vendor Name:DON JAVI'S TREE SERVICE IN 9/12/2025 Issued 6,020.00 6020.00
12/11/2025 Invoiced INV313 (6,020.00) 0.00
Purchase Order: 26-03454
Vendor Number: 014686 Vendor Name:HASA, INC.
9/12/2025 Issued 5,450.91 5450.91
9/18/2025 Invoiced 1066380 (1,816.97) 3633.94
9/18/2025 Invoiced 1066383 (3,633.94) 0.00
Purchase Order: 26-03455
Vendor Number: 016560 Vendor Name:STAR SPORTS THEATRE ARTS AND RECREATION INC. 9/16/2025 Issued 76,358.00 76358.00
9/18/2025 Invoiced 0011750-IN (76,358.00) 0.00
Purchase Order: 26-03456
Vendor Number: 015439 Vendor Name:VALU GROUP ENTERPRISES, INC. 9/16/2025 Issued 960.00 960.00
Purchase Order: 26-03457
Vendor Number: 011582 Vendor Name:ECS IMAGING INC
9/17/2025 Issued 7,567.00 7567.00
9/18/2025 Invoiced 19801 (7,567.00) 0.00
Purchase Order: 26-03459
Vendor Number: 015829 Vendor Name:MANUFACTURERS EDGE INC. 9/17/2025 Issued 3,440.85 3440.85
10/16/2025 Invoiced SIN215242 (3,440.85) 0.00
Purchase Order: 26-03460
Vendor Number: 010689 Vendor Name:SANTA PAULA CHAMBER OF COMMERCE 9/17/2025 Issued 50,000.00 50000.00
10/2/2025 Invoiced 9/8/25 (50,000.00) 0.00
12 Purchase Order Activity Report Issued Date Range 09/01/2025 - 12/31/2025 1/14/2026 8:52:25 AM Page 4 of 9
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03463
Vendor Number: 015439 Vendor Name:VALU GROUP ENTERPRISES, INC. 9/22/2025 Issued 3,200.00 3200.00
11/25/2025 Invoiced 2170 (3,200.00) 0.00
Purchase Order: 26-03464
Vendor Number: 011151 Vendor Name:C.O.R. PLUMBING SUPPLIES 9/24/2025 Issued 10,240.00 10240.00
10/2/2025 Invoiced 2025-1567 (10,240.00) 0.00
Purchase Order: 26-03466
Vendor Number: 015967 Vendor Name:J. ARTHUR GUTIERREZ
9/25/2025 Issued 5,102.50 5102.50
10/2/2025 Invoiced 1036 (780.00) 4322.50
10/2/2025 Invoiced 1037 (4,322.50) 0.00
Purchase Order: 26-03467
Vendor Number: 016357 Vendor Name:AUTONOMY TECHNOLOGY, INC. 9/30/2025 Issued 1,133.68 1133.68
11/13/2025 Invoiced INV708758 (1,044.04) 89.64
Purchase Order: 26-03468
Vendor Number: 010395 Vendor Name:FAMCON PIPE & SUPPLY, INC. 9/30/2025 Issued 7,354.71 7354.71
10/30/2025 Invoiced S100164317.001 (7,354.71) 0.00
Purchase Order: 26-03470
Vendor Number: 015505 Vendor Name:TRIPEPI, SMITH AND ASSOCIATES, INC. 10/1/2025 Issued 46,000.00 46000.00
10/16/2025 Invoiced 15602 (6,475.00) 39525.00
10/16/2025 Invoiced 15601 (6,825.00) 32700.00
Purchase Order: 26-03471
Vendor Number: 010791 Vendor Name:SOFT CHOICE CORPORATION 10/1/2025 Issued 34,315.49 34315.49
10/16/2025 Invoiced 91711273 (34,315.49) 0.00
Purchase Order: 26-03472
Vendor Number: 016846 Vendor Name:YOUNG STERLING CONSULTING LLC 10/2/2025 Issued 21,500.00 21500.00
10/16/2025 Invoiced 000810 (5,000.00) 16500.00
Purchase Order: 26-03473
Vendor Number: 015439 Vendor Name:VALU GROUP ENTERPRISES, INC. 10/6/2025 Issued 2,880.00 2880.00
10/30/2025 Invoiced 2156 (1,920.00) 960.00
11/25/2025 Invoiced 2159 (960.00) 0.00
Purchase Order: 26-03475
Vendor Number: 016848 Vendor Name:CXT INC.
10/8/2025 Issued 282,121.40 282121.40
13 Purchase Order Activity Report Issued Date Range 09/01/2025 - 12/31/2025 1/14/2026 8:52:25 AM Page 5 of 9
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03476
Vendor Number: 016683 Vendor Name:DON JAVI'S TREE SERVICE IN 10/9/2025 Issued 32,250.00 32250.00
12/23/2025 Invoiced INV340 (32,250.00) 0.00
Purchase Order: 26-03479
Vendor Number: 015876 Vendor Name:MOHAWK LIFTS LLC
10/14/2025 Issued 23,061.27 23061.27
11/13/2025 Invoiced 71128 (23,061.26) 0.01
Purchase Order: 26-03481
Vendor Number: 016389 Vendor Name:TINY MOBILE ROBOTS US LLC 10/15/2025 Issued 23,750.00 23750.00
11/5/2025 Changed 2,012.81 25762.81
11/13/2025 Invoiced 6309 (25,762.81) 0.00
Purchase Order: 26-03482
Vendor Number: 012191 Vendor Name:DATAPROSE, LLC
10/15/2025 Issued 11,855.11 11855.11
10/30/2025 Invoiced DP2504333 (11,855.11) 0.00
Purchase Order: 26-03485
Vendor Number: 013911 Vendor Name:MICHAEL K. NUNLEY & ASSOCIATES, INC. 10/23/2025 Issued 3,237.25 3237.25
10/23/2025 Invoiced 1788 26-03485 (3,237.25) 0.00
Purchase Order: 26-03487
Vendor Number: 011094 Vendor Name:BRAGG INVESTMENT COMPANY, INC. 10/29/2025 Issued 36,962.55 36962.55
11/25/2025 Invoiced 1295450 (36,962.55) 0.00
Purchase Order: 26-03488
Vendor Number: 013039 Vendor Name:GRANICUS, INC.
11/3/2025 Issued 28,872.00 28872.00
11/13/2025 Invoiced 216433 (28,872.00) 0.00
Purchase Order: 26-03489
Vendor Number: 016034 Vendor Name:SPIRIT OF SANTA PAULA 11/6/2025 Issued 113,171.16 113171.16
11/6/2025 Invoiced JUL-SEP 2025 (113,171.16) 0.00
Purchase Order: 26-03491
Vendor Number: 015318 Vendor Name:BADGER METER
11/6/2025 Issued 5,409.68 5409.68
11/13/2025 Invoiced 80201368 (5,409.68) 0.00
Purchase Order: 26-03492
Vendor Number: 015514 Vendor Name:CRAFCO, INC.
11/12/2025 Issued 83,158.38 83158.38
Purchase Order: 26-03493
Vendor Number: 015514 Vendor Name:CRAFCO, INC.
11/12/2025 Issued 79,497.13 79497.13
14 Purchase Order Activity Report Issued Date Range 09/01/2025 - 12/31/2025 1/14/2026 8:52:25 AM Page 6 of 9
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03494
Vendor Number: 016145 Vendor Name:MARK43, INC.
11/7/2025 Issued 80,142.00 80142.00
11/13/2025 Invoiced INV1401 (80,142.00) 0.00
Purchase Order: 26-03495
Vendor Number: 015972 Vendor Name:FOUR STAR INVESTIGATIONS, LLC 11/13/2025 Issued 5,821.30 5821.30
11/13/2025 Invoiced #25-002 (5,821.30) 0.00
Purchase Order: 26-03496
Vendor Number: 014968 Vendor Name:WILLDAN FINANCIAL SERVICES 11/17/2025 Issued 8,206.87 8206.87
11/25/2025 Invoiced 010-63874 (8,206.87) 0.00
Purchase Order: 26-03497
Vendor Number: 010406 Vendor Name:FERGUSON WATERWORKS #1084 11/18/2025 Issued 19,883.87 19883.87
Purchase Order: 26-03498
Vendor Number: 010828 Vendor Name:SWRCB ACCOUNTING OFFICE 11/24/2025 Issued 18,196.00 18196.00
11/25/2025 Invoiced SW-0322759 (18,196.00) 0.00
Purchase Order: 26-03499
Vendor Number: 015884 Vendor Name:NATIONAL AUTO FLEET GROUP 11/24/2025 Issued 136,922.30 136922.30
Purchase Order: 26-03500
Vendor Number: 016867 Vendor Name:TERMINIX INTERNATIONAL COMPANY LIMITED PARTNERSHIP 11/24/2025 Issued 6,211.56 6211.56
Purchase Order: 26-03501
Vendor Number: 016692 Vendor Name:WRIGHT, NICOLE
11/25/2025 Issued 13,125.00 13125.00
11/25/2025 Invoiced 1073 (13,125.00) 0.00
Purchase Order: 26-03503
Vendor Number: 016456 Vendor Name:JS&S (WATER HOLDINGS) INC. 12/2/2025 Issued 27,540.00 27540.00
Purchase Order: 26-03504
Vendor Number: 016906 Vendor Name:GOVWELL TECHNOLOGIES INC. 12/4/2025 Issued 40,000.00 40000.00
12/11/2025 Invoiced 1055 (40,000.00) 0.00
Purchase Order: 26-03505
Vendor Number: 010828 Vendor Name:SWRCB ACCOUNTING OFFICE 12/5/2025 Issued 56,915.00 56915.00
12/11/2025 Invoiced WD-0305048 (56,915.00) 0.00
Purchase Order: 26-03506
Vendor Number: 012191 Vendor Name:DATAPROSE, LLC
12/8/2025 Issued 17,801.61 17801.61
12/11/2025 Invoiced DP2505463 (11,873.21) 5928.40
12/11/2025 Invoiced DP2506051 (5,928.40) 0.00
15 Purchase Order Activity Report Issued Date Range 09/01/2025 - 12/31/2025 1/14/2026 8:52:25 AM Page 7 of 9
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03507
Vendor Number: 011341 Vendor Name:CALIFORNIA JPIA
12/8/2025 Issued 5,464.00 5464.00
12/11/2025 Invoiced POLLU-00079 (5,464.00) 0.00
Purchase Order: 26-03508
Vendor Number: 014639 Vendor Name:GOLD COAST ENVIRONMENTAL 12/9/2025 Issued 2,607.01 2607.01
Purchase Order: 26-03509
Vendor Number: 016692 Vendor Name:WRIGHT, NICOLE
12/9/2025 Issued 29,820.00 29820.00
12/11/2025 Invoiced 1072 (29,820.00) 0.00
Purchase Order: 26-03510
Vendor Number: 016921 Vendor Name:FIRST AMERICAN TITLE
12/10/2025 Issued 600,000.00 600000.00
12/10/2025 Invoiced 12/10/25 (600,000.00) 0.00
Purchase Order: 26-03511
Vendor Number: 016922 Vendor Name:SANTA PAULA ARTE & CULTURA COLLECTIVE 12/11/2025 Issued 10,000.00 10000.00
12/11/2025 Invoiced 12/11/25 (10,000.00) 0.00
Purchase Order: 26-03512
Vendor Number: 016923 Vendor Name:4AP HOLDINGS INC.
12/11/2025 Issued 171.34 171.34
Purchase Order: 26-03513
Vendor Number: 010799 Vendor Name:SPARLING INSTRUMENTS, INC. 12/15/2025 Issued 1,300.00 1300.00
Purchase Order: 26-03514
Vendor Number: 010685 Vendor Name:SANTA PAULA BASIN PUMPER ASSOC 12/17/2025 Issued 5,716.00 5716.00
12/23/2025 Invoiced 2025-114 (5,716.00) 0.00
Purchase Order: 26-03515
Vendor Number: 012750 Vendor Name:JORDANO'S INC. AND SUBSIDIARIES 12/18/2025 Issued 21,000.00 21000.00
Purchase Order: 26-03516
Vendor Number: 010689 Vendor Name:SANTA PAULA CHAMBER OF COMMERCE 12/19/2025 Issued 50,000.00 50000.00
12/23/2025 Invoiced 12/16/25 (50,000.00) 0.00
Purchase Order: 26-03517
Vendor Number: 013156 Vendor Name:COAST CART, INC.
12/19/2025 Issued 17,500.00 17500.00
Purchase Order: 26-03518
Vendor Number: 010395 Vendor Name:FAMCON PIPE & SUPPLY, INC. 12/19/2025 Issued 8,233.08 8233.08
Purchase Order: 26-03520
Vendor Number: 013975 Vendor Name:DODOS DESIGN - GARCIA, DAVID 12/22/2025 Issued 8,591.27 8591.27
16 Purchase Order Activity Report Issued Date Range 09/01/2025 - 12/31/2025 1/14/2026 8:52:25 AM Page 8 of 9
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-1003-2025
Vendor Number: 015001 Vendor Name:SYNAGRO-WWT, INC.
10/28/2025 Issued 251,493.87 251493.87
10/30/2025 Invoiced 61996 (24,221.42) 227272.45
10/30/2025 Invoiced 61099 (23,204.56) 204067.89
11/25/2025 Invoiced 62539 (25,329.20) 178738.69
12/23/2025 Invoiced 63550 (21,652.56) 157086.13
Purchase Order: 26-1007-2023
Vendor Number: 015442 Vendor Name:MARIPOSA LANDSCAPES, INC. 9/17/2025 Issued 64,422.64 64422.64
9/18/2025 Invoiced 114846 (5,160.58) 59262.06
10/2/2025 Invoiced 115520 (5,160.58) 54101.48
10/2/2025 Invoiced 26-1007-2023 115585 (309.64) 53791.84 10/16/2025 Invoiced 116188 (5,315.40) 48476.44
11/25/2025 Invoiced 116456 (5,315.40) 43161.04
12/11/2025 Invoiced 117030 (5,315.40) 37845.64
Purchase Order: 26-1008-2025
Vendor Number: 016689 Vendor Name:CALIFORNIA STATE UNIVERSITY CHANNEL ISLANDS 9/3/2025 Issued 11,488.87 11488.87
9/4/2025 Invoiced 511809 (11,488.87) 0.00
Purchase Order: 26-1011-2023
Vendor Number: 015593 Vendor Name:CANNON CORPORATION
10/13/2025 Issued 35,000.00 35000.00
10/15/2025 Changed 5,000.00 40000.00
Purchase Order: 26-1012-2023
Vendor Number: 016027 Vendor Name:YUNEX LLC
9/23/2025 Issued 62,454.05 62454.05
10/2/2025 Invoiced 90001843 (1,479.96) 60974.09
10/2/2025 Invoiced 5610005981 (672.90) 60301.19
10/2/2025 Invoiced 5610002246 (3,006.97) 57294.22
10/2/2025 Invoiced 5610002741 (3,836.24) 53457.98
10/2/2025 Invoiced 5610002742 (673.98) 52784.00
10/2/2025 Invoiced 5610002433 (524.35) 52259.65
10/2/2025 Invoiced 5610002432 (324.00) 51935.65
10/2/2025 Invoiced 5610006231 (324.00) 51611.65
10/2/2025 Invoiced 90005283 (1,740.70) 49870.95
10/2/2025 Invoiced 90005026 (1,690.00) 48180.95
10/30/2025 Invoiced 90005452 (1,740.70) 46440.25
11/13/2025 Invoiced 5610006537 (297.88) 46142.37
12/11/2025 Invoiced 5610006793 (1,236.91) 44905.46
12/23/2025 Invoiced 90005834 (1,740.70) 43164.76
Purchase Order: 26-1028-2025
Vendor Number: 013911 Vendor Name:MICHAEL K. NUNLEY & ASSOCIATES, INC. 12/22/2025 Issued 2,237,817.00 2237817.00
12/23/2025 Invoiced 2086 26-1028-2025 (8,874.75) 2228942.25 17 Purchase Order Activity Report Issued Date Range 09/01/2025 - 12/31/2025 1/14/2026 8:52:25 AM Page 9 of 9
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-1037-2025
Vendor Number: 011524 Vendor Name:SOLID WASTE SOLUTIONS 9/12/2025 Issued 22,699.50 22699.50
10/2/2025 Invoiced 215 (3,606.75) 19092.75
10/16/2025 Invoiced 216 (2,475.00) 16617.75
11/25/2025 Invoiced 217 (2,437.75) 14180.00
12/11/2025 Invoiced 219 (572.00) 13608.00
Purchase Order: 26-1043-2025
Vendor Number: 016842 Vendor Name:POUW, JOHANNES M.
9/17/2025 Issued 46,080.00 46080.00
11/25/2025 Invoiced 240017 (7,520.00) 38560.00
12/23/2025 Invoiced 240019 (1,360.00) 37200.00
Purchase Order: 26-1049-2025
Vendor Number: 012696 Vendor Name:TORO ENTERPRISES, INC. 10/13/2025 Issued 873,679.00 873679.00
Purchase Order: 26-1052-2025
Vendor Number: 016863 Vendor Name:OAKRIDGE LANDSCAPE, INC. 10/16/2025 Issued 108,599.20 108599.20
12/23/2025 Invoiced 116651 (13,074.90) 95524.30
Purchase Order: 26-1059-2025
Vendor Number: 010689 Vendor Name:SANTA PAULA CHAMBER OF COMMERCE 12/8/2025 Issued 30,000.00 30000.00
12/23/2025 Invoiced 12/9/25 (20,000.00) 10000.00
Purchase Order: 26-1060-2025
Vendor Number: 016875 Vendor Name:TETRA TECH, INC.
11/25/2025 Issued 20,000.00 20000.00
Purchase Order: 26-1061-2025
Vendor Number: 014686 Vendor Name:HASA, INC.
12/10/2025 Issued 5,047.41 5047.41
18 To: Honorable Mayor and Members of the City Council Regular From: Beatriz Jimenez, Assistant Finance Director
Subject: DECEMBER 2025 WARRANTS AND CERTIFICATIONS
Date: January 21, 2026
Agenda Item: 10.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for December 2025, starting check number 342767 and ending check number 343032.

2. Review and accept the "Certification of Salaries" for the pay period ending dates November 28th, 2025, through December 12th, 2025.

BACKGROUND:

This staff report certifies the separation of duties between the Preparer (Accounting and Payroll Specialist) and the Reviewer (Finance Director and Assistant Finance Director).

Presented in the attached documents:
a) CERTIFICATION OF ACCOUNTS PAYABLE CHECKS by check number range and dates.

It also discloses any voided checks.
b) EXPENSE REPORTS showing the amount and funds accounts payable came from.

The "Check Report" depicts the following columns:
c) AP-ACCOUNTS PAYABLE for the vendors (non-City staff) by the vendor number, vendor name, payment date, payment amount and check number (entitled 'number'). d) PY-PAYROLL for benefit payments, insurance, retirement, etc. Benefits payable on behalf of City staff.
e) Bank Code Summary by payment type.
f) Fund Summary by fund the accounts payables utilized. 19 CERTIFICATION OF SALARIES
This is the certification (separation of duties between "preparer" and the "reviewer") of salaries and benefits (payroll checks) by fund. It lists salary (payroll) issued checks by beginning and ending check number, payroll ending dates November 28th, 2025, through December 12th, 2025.

ANALYSIS:

See the attachment to this staff report for expense breakdown by respective fund.

STRATEGIC PLAN:

None.

FISCAL IMPACTS:

None.

OPTIONS:

As an alternative to staff's recommendation, the City Council may:

1. Decline to receive and file December 2025 Certifications of Accounts Payable Checks and Certifications of Salaries.

ATTACHMENTS:

December 2025 AP and PY Certifications.pdf
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To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: AWARD CONTRACT FOR THE PROVISION OF LIGHTING EQUIPMENT FOR THE 8TH STREET SOLAR STREET LIGHTING PROJECT
Date: January 21, 2026
Agenda Item: 10.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Award a contract to Great Basin Lighting (GBL) Infrastructure Solutions pursuant to SPMC section 41.09(E) for the provision of the complete lighting package specified in their bid and in accordance with the requirements included in the bid package release by the City on November 18, 2025.

BACKGROUND:

On June 4, 2025, staff presented Council with the solar-powered option for lighting the City's streets. Two designs were looked at, along with lighting specifications and details for each.

The plan to do a pilot project on 8th Street, between Harvard and Main was also presented and discussed.

At the direction of Council, staff moved forward with the preparation of the bid package, and on November 5, 2025, the package was released.

Staff was also able to secure $150,000 from Measure T, which Council approved to fund the project.

On December 15, 2025, the bidding period ended, and three bids were opened.

ANALYSIS:

Analysis of the 3 bids was as follows:
1 - Core & Main - submitted the highest bid, at $470,588.80, and met only one of the three minimum requirements.
2 - Fonroche Lighting America - submitted the lowest bid, at $57,684.00, but did not meet any of the minimum requirements.
3 - GBL Infrastructure Solutions - submitted a bid within the Engineer's estimated cost range, 36 and which also met all minimum requirements.

Staff recommends award of contract to Great Basin Lighting (GBL) Infrastructure Solutions pursuant to SPMC section 41.09(E) for the provision of the complete lighting package specified in their bid and in accordance with the requirements included in the bid documents release by the City on November 18, 2025.

STRATEGIC PLAN:

The Project supports the currently adopted Strategic Plan in achieving the following goals:

A: Infrastructure, Transportation & Mobility
Goal: 2 - Green Initiatives - Explore funding opportunities and partnerships to implement Energy Efficiency projects, solar, and electric vehicle (EV) technologies.

Task: 1 - Complete solar street lighting project on 8th St (Phase I).

FISCAL IMPACTS:

The following chart includes a breakdown of the expense type and funding source of the materials:

Project Account Amount
8th St Solar Lighting Equipment
Purchase
104-5-9402-660 106,800.00
sales tax 104-5-9402-660 9,879.00
shipping estimate 104-5-9402-660 6,835.00
5% contingency 104-5-9402-660 6,175.70
total 104-5-9402-660 129,689.70
OPTIONS:

Council may choose to cancel the proposed project, and direct staff to consider other options.

ATTACHMENTS:
8th St Solar Lighting RFB_final 111825.pdf
GBL Infrastructure Solutions SP 8th St Solar Lighting Pilot Project Equipment Bid Submittal 121525.pdf
8th St Solar Lighting Bid Analysis 121525 with signatures.pdf 37

Page 1 of 4 ends

CITY OF SANTA PAULA

REQUEST FOR BIDS

TO PROVIDE SOLAR-POWERED STREET LIGHTING POLES AND FIXTURES NECESSARY TO PROPERLY LIGHT SOUTH 8TH ST. BETWEEN MAIN ST. AND HARVARD BLVD.

BIDS ARE DUE: Not later than 3:00 P.M. December 11, 2025, at the City Clerk’s office at 970 E. Ventura Street, Santa Paula, CA 93060.

The City of Santa Paula (City) is requesting quotes from qualified companies to provide all solar-powered street lighting equipment necessary to properly light 8th St., from Main St. to Harvard Blvd. The Request for Quotes (RFB) is enclosed. The RFB provides an introduction, schedule, City background, deliverables, and evaluation criteria among other information.

Bidding Instructions are addressed in the Attachment to the RFB. 38

Page 2 of 4 ends

City of Santa Paula

REQUEST FOR BIDS

TO PROVIDE SOLAR-POWERED STREET LIGHTING POLES AND FIXTURES NECESSARY TO PROPERLY LIGHT SOUTH 8TH ST. BETWEEN MAIN ST. AND HARVARD BLVD. QUOTE MUST INCLUDE A LIGHTING DIAGRAM FOR THE 1260’ x 45’ ROAD SEGMENT TO DEMONSTRATES PLACEMENT OF FIXTURES AND COVERAGE. PACKAGE MUST INCLUDE EVERYTHING NECESSARY FOR CITY

PERSONNEL, OR A THIRD PARTY, TO PERFORM PROPER INSTALATION AND STARTUP OF THE SYSTEM.

Notice Inviting Sealed Bids
The City of Santa Paula is accepting sealed bids in the City Clerk’s office, 970 Ventura St., Santa Paula, California 93060, until 3:00 P.M. on:

December 11, 2025
At which time they shall be publicly opened. Bids shall not be accepted after that time.

The bids are for a solar street lighting package, including poles, fully integrated solar panels, batteries, light fixtures, controllers, anchor bolts, footing details and construction, anchor-bolt installation template, and anything else necessary for the proper construction of the contemplated improvement, as indicated on the project plans, in the City of Santa Paula.

Copies of the Contract Documents may be obtained by prospective bidders from the Public Works Department for a non-refundable fee of $50.00 (for mail, please provide FedEx Account Number) at:

CITY OF SANTA PAULA

PUBLIC WORKS DEPARTMENT
866 E. MAIN STREET
SANTA PAULA, CA 93060
(805) 933-4212
The terms and conditions for bidding on the project are described below. 39

Page 3 of 4 ends

Bid Instructions
All questions relating to interpretation of the Contract Documents must be submitted in writing at least seven (7) calendar days before the bid deadline and responses shall be in the form of written addenda to the Contract Documents. Questions may be sent via electronic mail, facsimile, or mail to the attention of Dale Goodman, Public Works Department, at P.O. Box 569, Santa Paula, CA 93061, or FAX (805) 933-8794, or [email protected]. Questions submitted after this time shall not be responded.

All bids must include three (3) copies, and be submitted in a sealed package or envelope listing the following information on the outside: ‘RFB Title: 8th St. Solar Powered Street Lighting Project’.

Introduction
The City of Santa Paula has a very old street light system throughout most of the City. Some areas, including the area to be addressed in this pilot program, have no functional street lighting at all. The City is interested in the use of solar-powered lighting equipment to shorten the installation period, reduce costs, and reduce the City’s carbon footprint. A good deal of time has gone into researching the pros and cons of the various solar lighting options, and the City Council has requested design options that have solar panels fully integrated in wraparound style with the pole, rather than those with panels that are separately located above or adjacent to the light fixture.

Lighting Diagram
Bidders must provide a lighting diagram and calculations demonstrating adequate coverage of the 1260’ x 45’ street/sidewalk area.

Specifications
 Pole 13’x5”dia. Aluminum
 Fixture Acorn w/ Hat
 Base 24” Vintage
 Solar Array Minimum 300W
 Lighting Minimum 40W LED @ 150 lumens per watt
 Battery Minimum 24V – 70AH Lithium Ion 1.8KWH (12+ year life)  Controller Smart MPPT Solar Charge Controller/Regulator  Lighting Controls Bluetooth Monitoring
Contract Time
Contract time for delivery of the entire lighting package is 90 calendar days after award of contract.

Project Schedule
The installation project is expected to be completed during the Spring of 2026. 40

Page 4 of 4 ends

Deliverables
The deliverables shall consist of:

All poles, bases, solar panels, batteries, light fixtures, controllers, anchor bolts, footing diagram, anchor-bolt spacing template, and anything else necessary for the proper installation and successful startup of the street lighting system, in this pilot project area.

Delivery will be to the City’s Corporate Yard, located at:

City of Santa Paula
Public Works Department
903 Corporation St.

Santa Paula, CA 93060
Engineer’s Opinion of Probable Cost
The Engineer’s estimated cost range for this project is $100,000-$125,000.

City Background
The City is located 65 miles northwest of Los Angeles and 14 miles east of Ventura and the coastline of the Pacific Ocean. The City is the geographical center of Ventura County, situated in the rich agricultural Santa Clara River Valley. The City is surrounded by rolling hills and rugged mountain peaks in addition to orange, lemon and avocado groves. In fact, the City is referred to as the “Citrus Capital of the World.”
The City was incorporated on April 22, 1902, as a general law city. The City Council is made up of five members, elected at-large, serving four-year terms. The Mayor is selected for a one-year term from among the members of the City Council. The City operates under a council-manager form of government. The City Council appoints the City Manager and City Attorney. The City Clerk and City Treasurer are elected and serve four-year terms.

The City covers an area of 5.4 square miles and has a population of 30,556, as of January 1, 2014, based on estimates from the State of California. The square miles will change slightly with the recent annexation of property to the East of Santa Paula. The City delivers municipal services through six departments- Administration (City Council, City Manager, City Attorney, City Clerk, Personnel, Risk Management, Information Technology, Mobile Home Rent Review and California Oil Museum), Community Services (Community Center, Recreation, Parks, Senior Services, Cable Television, Buildings and Grounds Maintenance), Finance (City Treasurer, Utility Billing and Payments, Accounting and Payroll), Fire (Fire Emergency Services and Building-Code Enforcement), Police, Public Works (Streets, Water, Wastewater, Solid Waste, Transit and Engineering). Wastewater, Transit and Solid Waste services are provided under contract. Library services in Santa Paula are provided by the Blanchard/Santa Paula Library District.
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59 Bid Provider Core & Main Fonroche Lighting America GBL Infrastructure Solutions Bid $470,588.80 $57,684.00 $116,679.00
Lighting Minimum - 40W 30W 20W 50W
Battery Minimum - 70AH 70AH 39AH 75AH
Solar Array Minimum - 300W 150W 200W 320W
Number of Fixtures 64 10 14

COLOR KEY
high bid
low bid
minimum
meets minimum
doesn't meet minimum
verification & analysis by:
date:

Santa Paula 8th St Solar-powered Street Lighting Equipment Bids GBL Infrastructure Solutions bid is
within the Engineer's estimated
cost range, and their equipment
meets all minimum requirements.
60 To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: APPROVAL TO PROCURE COMPOST THROUGH STATE-APPROVED DIRECT SERVICE PROVIDER PROGRAM FOR SENATE BILL 1383

COMPLIANCE
Date: January 21, 2026
Agenda Item: 10.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

1. Retroactively waive competitive bidding requirements for a contract awarded to Agromin based on the finding that it was "required and desirable" pursuant to SPMC section

41.10. 2. Authorize the City Manager or designee to approve an expenditure to Agromin for the procurement of compost in an amount not to exceed $ 15,000.00 to meet Senate Bill 1383 (SB 1383, Lara, 2016) requirements for organic waste diversion.

BACKGROUND:

California's SB 1383 is a landmark law created to combat climate change by significantly cutting methane emissions, created when organic material decomposes, from landfills, particularly by prohibiting organic material from entering California landfills. Primary jurisdictional mandates of this legislation are a 75% reduction of organics in the local waste stream and a 20% edible food recovery level by 2025.

To assist the state’s jurisdictions in meeting the organics diversion mandates of SB 1383, one of the methods created by the state is the Direct Service Provider (DSP) program through which a jurisdiction can contract with a state-certified third-party entity to procure, use, or give away recovered organic waste products, such as compost or mulch, on the jurisdiction’s behalf to help the jurisdiction meet its states-mandated procurement targets while diverting waste from landfills. Funding for program related initiatives has been provided to jurisdictions through state grants, and, more specifically with respect to this program, through the California Department of Resources Recycling and Recovery Department's (CalRecycle) Organic Waste Reduction (OWR4) SB 1383 Local Assistance Grant Program. Agromin, a Santa Paula-based organics processing company, is a state-certified DSP service provider.

As a requirement of their certification, DSPs must provide written proof of all product procurements as well as other verifiable records (e.g., invoices, usage reports) to the local government, which can then be provided to CalRecycle to demonstrate the jurisdiction’s efforts to meet its annual legislative commitment, streamline compliance and support green infrastructure to the local community.
61 ANALYSIS:

As a requirement of SB 1383, the City of Santa Paula must either procure or purchase 1,424 tons of compost or 2,455 tons of mulch by December 31
st annually. This volume total was
calculated by CalRecycle though a formula of 0.08tons/person/year multiplied by a city’s population. Failure by a jurisdiction to attain its procurement target means the jurisdiction is noncompliant with state laws SB 1383 and AB 939.

In December of 2025, a representative of Agromin contacted City staff and offered to fulfill the City’s current SB 1383 procurement requirement for approximately 50% of the cost the City paid last year to fulfill the same state requirement if the City accepted the offer prior to December 31, 2025. Because the City would save more than $ 13,000.00 in state-provided SB 1383-related grant funding by accepting Agromin’s end-of-the year discounted offer, City staff, after consulting with the City’s Finance Director and City Attorney, accepted Agromin’s offer without soliciting other bids.

California courts have established a common law exception to bidding requirements when the facts demonstrate that there would be no competitive advantage gained by a public entity by soliciting bids/proposals. Because Agromin is the only regional state-certified DSP (Exhibit B) by virtue of being (a) a certified provider selling compost and mulch commercially, (b) a permitted organics processing facility and (c) a permitted composting facility, seeking other bids would be futile and yield no economic advantage. Additionally, the City may not knowingly contract with a service provider that is not authorized to perform needed services.

Finally, contracting with Agromin obtained the best economic result for the public by saving more than $13,000.00.

Though state law allows for entering the Agromin contract without competitive bidding, bidding requirements under the City's code may only be waived by the City Council. Under SPMC

41.10, the City Council may waive purchasing procedures “when required or desirable and in conformance with state law”. Staff was not able to obtain a waiver from the City Council before expiration of Agromin's savings offer on December 31, 2025. Staff is therefore requesting a retroactive waiver from the City Council. Waiver is permitted because contracting with Agromin was required and desireable, as there are no other permitted facilities and the City realized more than $13,000.00 in savings.

STRATEGIC PLAN:

This agenda item supports the City’s goals of:

1. Enhancing the economic vitality of the community through measures targeted towards development and business retention and expansion.

2. Providing the residents of Santa Paula with sustainable resources and programs to make the city a great place to live and grow.

FISCAL IMPACTS:

Authorize a payment of $ 14,818.73 from GL account 305-5-5052-209 to pay Agromin to procure compost material to ensure City compliance with state Senate Bill 1383. 62 OPTIONS:

1. Do not retroactively approve staff's recommendations to purchase the State-mandated compost from Agromin, and lose the opportunity to save more than $13,000.00 in grant funding.

ATTACHMENTS:

Exhibit 1-Agromin SB 1383 2025 procurement invoice.pdf
Exhibit 2-Permitted Ventura County Solid Waste Facilities.pdf Exhibit 3-Direct Service Provider SB 1383 Compliance Affirmation.pdf 63 64
65 66
To: Honorable Mayor and Members of the City Council Regular From: Greg Barnes, Parks and Recreation Director
Subject: NOTICE OF COMPLETION FOR THE POLICE STATION SECURITY

FENCE INSTALLATION
Date: January 21, 2026
Agenda Item: 10.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Accept the work performed by Quality Fence Company, Inc.

2. Authorize staff to file the Notice of Completion with the County Recorder.

BACKGROUND:

On February 21, 2024, the City Council awarded a public works contract to Quality Fence Company, Inc. for the Police Station Security Fence Project. This involved installation of security fencing around the perimeter of the police station and the City Hall campus.

ANALYSIS:

Upon inspection conducted by City staff and the project manager (RWC, LLC), construction was deemed to have been completed in conformance with the submitted scope of work and specifications. Staff recommends that the Notice of Completion form be filed with the County Recorder. The City has been retaining approximately five percent of the construction contract from Quality Fence Company, Inc., ($11,986.05) to ensure that all subcontractors and suppliers have been paid.

The procedure for releasing these monies is the City Council's formal acceptance of the work with authorization to issue and record a Notice of Completion. If there are no claims filed within 30 days of recording notice, the final payment of the retained amount can be made to the contractor.

The record of completion establishes the beginning of the warranty period, which is typically one year. The warranty requires that the contractor guarantee the work performed under the contract and address any defects in workmanship and materials.

STRATEGIC PLAN:
67 This item addresses City Council's two-year Strategic Plan, Section C, Public Safety & Emergency Preparedness, SPPD Facility Upgrades.

FISCAL IMPACTS:

City Council approved a total funding amount of $227,734.95 for this project. The project has been completed within budget.

OPTIONS:

City Council has the following alternative options to staff's recommendations:

1. Do not authorize staff to file the Notice of Completion.

By not authorizing staff to file the Notice of Completion, staff will not be able to close out the project and pay the final invoice (retention amount) to the contractor.

ATTACHMENTS:

EXHIBIT A - NOC Quality Fence Company Inc
68 EXHIBIT A
Notice of Completion
Quality Fence Company, Inc.
69 Recording Requested by
and When Recorded Mail To:

City Clerk, City of Santa Paula
P. O. Box 569
Santa Paula, CA 93061
NO FEE GOV’T CODE 27383
__________________________________________________________________________________________

NOTICE OF COMPLETION OF CONSTRUCTION PROJECT

Project Name: Police Station Security Fence
CIP Project No.: 20240027602
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:

1. The undersigned is an officer of the owner of the interest stated below in the property hereinafter described.

2. The full name of the owner is: City of Santa Paula

3. The full address of the owner is: Santa Paula Police Department, 214 South 10th Street, Santa Paula, CA 93060

4. The nature of the interest of the owner is: Police Station Security Fence

5. A work of improvement on the property hereinafter described was field reviewed by the City Parks & Recreation Director on January 5, 2026. The work done was: Police Station Security Fence installation.

6. On January 21, 2026, the City of Santa Paula accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder.

7. The name of the Contractor for such work of improvement was: Quality Fence Company, Inc.

8. The properties on which said work of improvement was completed is within the City of Santa Paula, County of Ventura, State of California.

9. The address of said property is 214 South 10th Street.

Dated: _____________________________________
Gregory Barnes, Parks & Recreation Director
City of Santa Paula
_________________________________________________________________________________________________

VERIFICATION
I, the undersigned, say: I am the Parks & Recreation Director of the City of Santa Paula, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge.

I declare under penalty of perjury the foregoing is true and correct.

Executed on ______________, 2026 at Santa Paula, California. ____________________________
Gregory Barnes
Parks & Recreation Director
City of Santa Paula
70 To: Honorable Mayor and Members of the City Council Regular From: Greg Barnes, Parks and Recreation Director
Subject: CHANNEL ISLANDS BICYCLE CLUB, BIKE GRANT FOR FY 2025-2026 Date: January 21, 2026
Agenda Item: 10.E

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends City Council:

1. Approve a budget allocation of $3,000.00 in new revenue and matching expenditures from the Channel Islands Bicycle Club, as noted in the Fiscal Impact section of the staff report.

BACKGROUND:

The City of Santa Paula applied for and was awarded a grant from the Channel Islands Bicycle Club (CIBike) in the amount of $3,000.00 to support the purchase of five new public bicycle racks to be installed at key community locations, including Downtown Santa Paula, Veterans Park, Las Piedras Park, the Community Center, and the Santa Paula Creek Sports Park. The CIBike Grant Program supports projects that promote bicycling as a means of recreation, transportation, and health, which aligns with the City’s Parks and Recreation goals and active transportation efforts.

The installation of additional bicycle racks will enhance access to parks, community facilities, and commercial areas by providing secure bicycle parking in high-traffic locations. This project builds upon the City’s ongoing efforts to encourage active transportation, improve public health outcomes, and support environmentally sustainable mobility options. The Parks and Recreation Department will manage project coordination, site preparation, and installation, with City staff providing in-kind labor and materials.

ANALYSIS:

Acceptance of the CIBike grant will allow the City to implement bicycle infrastructure improvements using external funding with no adverse impact to the General Fund. Grant funds will be used exclusively for the purchase of the bicycle racks, while City staff will complete installation using existing resources. This approach maximizes the value of the grant by leveraging in-kind contributions to complete the project efficiently.

The proposed locations for the bicycle racks were selected to serve residents, visitors, and commuters citywide, including areas that experience high recreational use and increased 71 visitation. Installation of the racks is expected to encourage increased bicycle use, improve access to public facilities, and support the City’s goals related to recreation, sustainability, and multimodal transportation. Project completion is anticipated by June 2026, and the City will provide appropriate recognition to the Channel Islands Bicycle Club for its financial support.

STRATEGIC PLAN:

The bicycle rack project supports the 2025–2027 Strategic Plan by advancing Infrastructure & Transportation Objective #1 (Expand bicycle and pedestrian infrastructure), Healthy & Connected Community Objective #3 (Promote access to parks and facilities through active transportation enhancements), and Operational Excellence Objective #2 (Leverage external grant funding to advance City priorities with minimal General Fund impact).

FISCAL IMPACTS:

A new budget allocation of $3,000.00 in revenue and matching expenditures is needed. The following budget adjustment is recommended:

Account Description
Debit (Increase
Expense)
Credit (Increase
Revenue)
100-5-1532-179 Minor Equipment $3,000.00
100-4-1500-4277 Grant Revenue $3,000.00
OPTIONS:

As an alternative to staff's recommendation, the City Council has the following options:

1. Decline to approve staff's recommendation. If this item is not approved by Council, staff will forfeit the grant funds; or

2. Provide staff with alternate direction.

ATTACHMENTS:

EXHIBIT A - CI Bicycle Club Award Letter
72 EXHIBIT A
Channel Island Bicycle Club
Award Letter
73 From: Grants CIBike <[email protected]>
Sent: Wednesday, January 7, 2026 8:49 AM
To: Michael Schouten <[email protected]>
Subject: Grant Acceptance, Application Dated November 4, 2025 Good Morning Michael,
I have good news for you. CIBike has officially approved your grant application for $3000 dated November 4, 2025. This is for purchasing 6 bike racks to be installed in various public locations (as listed on the application) by the City of Santa Paula.

The next steps are to have the check prepared by the CIBike treasurer, I will then deliver the check to you (with a photo opportunity) and at a later date we would like to receive photos of the final installed racks. The check handoff should take place in the next month or so.

Thank you for supporting bicycling in Santa Paula. We will have funds that come available in future years so keep us in mind when you need more financial support for bicycling related improvements and programs. We'd love to help you again.

Sincerely,
Kurt Wilkinson
Grants Director
Channel Islands Bicycle Club
74 To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: CONTRACT EXTENSION WITH ZENCITY
Date: January 21, 2026
Agenda Item: 10.F

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

It is recommended that the City Council:

BACKGROUND:

ZenCity is an advanced analytics and community engagement platform designed to help local governments improve services, increase community satisfaction, and gather and analyze media analytics. Over the past year, City staff has used ZenCity effectively to expand and strengthen resident outreach, monitor community sentiment, and translate resident feedback into actionable insights that inform City communications and engagement efforts. This work has complemented traditional outreach methods, such as public meetings and surveys, which can be limited in reach and may skew the City’s understanding of resident priorities. ZenCity helps address these limitations by gathering broader community input and organizing it into clear, data-driven themes and analytics.

More than 300 government organizations, including nearby cities such as Santa Clarita, West Hollywood, Moorpark, Ventura, and Pasadena, use ZenCity daily to support data-informed decisions and enhance resident outreach. Based on staff’s experience and demonstrated use of the platform over the past year, staff believes a continued contract for 2026 is a valuable opportunity to build on the work already underway, strengthen engagement efforts, and continue improving the City’s ability to measure and respond to resident feedback.

ANALYSIS:

ZenCity is a proprietary, Artificial Intelligence (AI)-driven analytics and community engagement platform that helps local governments better understand resident priorities and improve communications, outreach, and decision-making. The platform aggregates large volumes of 75 resident- and City-generated data from a variety of public and City-managed sources (e.g., social media, local news, and service-request channels such as 311) and then uses AI to classify and organize the data into City-relevant topics, trends, anomalies, sentiment, and recurring concerns. This information is presented through an online dashboard that allows staff to quickly identify what the community is discussing, understand the tone and character of public discourse, and respond with more timely, consistent, and data-informed messaging and engagement strategies.

Moreover, the ZenCity platform is unique and without direct competition. While there are other analytic software systems such as Meltwater, those platforms don't offer the community engagement option. Similarly, there are numerous public engagement platforms such as Polco, Commonplace, and Place Speak, that assist entities with their outreach and engagement efforts, but those platforms don't also include analytics.

Over the past year, staff has used ZenCity effectively to strengthen resident outreach and improve the City’s ability to track and understand community feedback at scale. ZenCity has supported multiple high-visibility efforts by helping staff identify common questions, concerns, and themes that were emerging in public discussion and then adjust outreach and messaging accordingly. Recent examples include the Pavement Management Plan Cycle II presentation and workshop, the Santa Paula Trail Connectivity Project, and support for the 2-Year Strategic Plan development process. In these instances, ZenCity helped staff move beyond anecdotal input by providing a broader, more representative view of public sentiment and recurring topics, reducing the reliance on manual monitoring and improving the City’s ability to respond proactively.

ZenCity has traditional methods of gathering input, such as public meetings and surveys, which remain important but can be limited in reach and may not capture a broad cross-section of residents. ZenCity complements these traditional tools by providing continuous, aggregated insights across multiple channels, resulting in a more efficient and cost-effective way to track public comments than having staff manually monitor numerous platforms. Staff has also researched comparable options and has not identified any other vendor that provides this combination of capabilities or the ability to process, analyze, and present community-wide data at ZenCity’s scale and sophistication. For this reason, ZenCity is uniquely positioned to meet the City’s needs for year-round sentiment tracking, issue detection, and measurable engagement insights. It is important to note that ZenCity does not provide the City with access to view or monitor the social media accounts of individuals. Furthermore, ZenCity has an exclusive relationship with Nextdoor and can help the City monitor activity on that platform that would otherwise be missed my most other analytics companies.

Staff recommends this agreement as an opportunity to evaluate ZenCity’s effectiveness in complementing and potentially replacing higher-cost public relations services. Funding for this service has already been budgeted. Under an ICMA promotion available to small-population communities like Santa Paula, the City is eligible for a discounted annual rate of $12,000, reduced from $22,000. Staff further recommends that Council waive the formal bidding requirements, as the purchase is considered “required or desirable” under the City’s procurement provisions. The purchase of software and digital platforms like that offered by ZenCity costing between $5,000 to $50,000 must be informally bid under SPMC 41.08.

However, when the purchase is "required or desirable and in conformance with state law," the City Council may waive informal bidding. (SMPC 41.10). A waiver is “desirable” at this time in order to continue to take advantage of the substantial discount being offered. ZenCity 76 extended this reduced rate when the City entered the contract in December 2024 specifically because of Santa Paula’s small population. This pricing is tailored to communities like ours and is not the standard cost. The purchase is also “desirable” because the platform provides the benefits described above and offers the potential for meaningful cost savings by complementing and potentially reducing the need for higher-cost public relations services. As there are no known competitors to the suite of services offered through ZenCity, soliciting bids from other providers would be unlikely to result in an economic advantage to the City in terms of lower costs or superior or competitive products. For these reasons, and because waiving bidding here does not conflict with state law, staff recommends Council waive the City's bidding requirements.

STRATEGIC PLAN:

This item supports initiatives within the Council's 2-year Strategic Plan goal D. Connected and Healthy Community related to resident engagement and education and Objective D.1 to "improve connectivity between residents and public services." FISCAL IMPACTS:

The recommended agreement will cost $12,000 for the 2026 calendar year. Funds are available for this purchase within the City Manager's budget.

OPTIONS:

The City Council has the following alternatives to staff's recommendation available:

1. Provide alternative direction to staff or request additional information or adjustments to the proposed agreement. Staff does not recommend declining or delaying action, as doing so would likely result in the City forfeiting the heavily discounted pricing currently available. In addition, the City does not currently have access to ZenCity because the renewal has not yet been completed; without renewal, the City would be unable to use the platform for current functions, including social media publishing and analytics, website/project page promotion, and community information-sharing and engagement.

2. Direct staff to cancel the yearly automatic renewals after a specified period of time.

ATTACHMENTS:

EXHIBIT A - Renewal Addendum 2026.pdf
77 01-07-2026
Proposal For: Santa Paula, CA
Proposal Expiration: 02-17-2026
78 ZENCITY ORDER FORM ADDENDUM
This Addendum (the "Addendum") to Order Form by and between Santa Paula, CA ("Customer") and Zencity Technologies US Inc. ("Zencity"), dated as of 01-07-2026 (the ”Order Form") is entered into as of 01-01-2026 (the "Addendum Date").

All capitalized terms not defined herein shall have the meaning ascribed to such terms in the Order Form.

Whereas, the Parties wish to amend certain terms of the Order Form as set forth herein; Now, therefore, the Parties hereto agree to amend the terms of the Order Form as set forth below.

1. Term. The term of the Order Form is hereby extended for a 12 Months period commencing as of 01-01-2026 and ending on 01-01-2027 (the "Renewal Term"), after which the Order Form shall automatically renew for successive periods of 12 months unless either Party provides notice of non-renewal at least 90 Days days prior to the end of such applicable term.

2. Recurring Fees. [During the Renewal Term] The Recurring Fees table included in the Order Form shall be amended and replaced in its entirety as follows:

SKU Item Name Term Yearly Discounted Price
ZC-ESS Zencity 360 Standard Essentials 1 Year $12,000
Total Billed Yearly $12,000
General. This Addendum shall form an integral part of the Order Form. Unless expressly specified herein, all other provisions, terms and conditions in the Order Form shall apply and shall remain in full force and effect. In case of any contradiction or discrepancy between the terms of this Addendum to those of the Order Form, with respect to matters described herein, the terms of this Addendum shall prevail.

In witness whereof, the parties have executed this Addendum, effective as of the Addendum Date. __________________________________ ____________________________________ Zencity Customer
79 To: Honorable Mayor and Members of the City Council Regular From: Greg Barnes, Parks and Recreation Director
Subject: LICENSE AGREEMENT AND MOU WITH POTENTIAL UNION OIL

BUILDING USERS
Date: January 21, 2026
Agenda Item: 10.G

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff Recommends that the City Council:

1. Authorize the City Manager to enter into a license agreement with the Responsible Energy Council for use of the Union Oil Building and a Memorandum of Understanding (MOU) for content management.

BACKGROUND:

Since July 1, 1993, the City of Santa Paula ("City") has leased the Union Oil Building, located at 1001 East Main Street, from Chevron through its affiliate, Union Oil Company of California.

The lease allowed the City to use the property to operate an Oil Museum.

In an unprecedented and unexpected move on November 16, 2022, Chevron offered to donate the Union Oil Building property to the City. This donation includes the main building, the rig building, and the adjacent parking lot. Additionally, Chevron committed to providing a $2-million grant to cover deferred maintenance costs and, for a nominal fee, offered various pieces of memorabilia and artifacts.

On October 18, 2023, the City Council authorized the City Manager to execute a Transfer Agreement to formally acquire the Union Oil Building property. As the transfer process began, the City Council formed an Ad-Hoc Committee to collaborate with staff in creating a Request for Proposals (RFP) to identify potential users for the building. To ensure community input, three public workshops were held to gather feedback on the building’s future use.

On August 6, 2025, the City Council authorized the City Manager to enter into license agreements with the Santa Paula Historical Society and Leap Lab: Ventura County Science Center for use of the Union Oil Building with Leap Lab occupying most of downstairs and the Historical Society using some storage and an office upstairs.

City staff had also been negotiating with the California Oil Museum to occupy upstairs and assist the city with content management. However, during the process, the California Oil Museum Board determined that they no longer were interested in occupying space in the 80 Union Oil Building or assisting the city with managing the museum content.

ANALYSIS:

Since the August 6, 2025, City Council meeting, staff has worked to identify potential partners to assist with the management of museum content, including updates to the content management system and the proper cataloging and preservation of collection items.

Over the past several months, staff has met with representatives of the Responsible Energy Council (REC) regarding potential assistance with management of the Union Oil Building collection. REC has proposed not only to pay rent for the use of available upstairs space, but also to fund the costs associated with cataloging and preserving the collection. This was shared with City Council at a study session on November 5, 2025.

Attached to this staff report are a license agreement for use of the identified space, a Memorandum of Understanding (MOU) outlining guidelines for content and collection management, and a letter of support from the Santa Paula Historical Society.

Staff recommends proceeding with both the license agreement and the Memorandum of Understanding (MOU). Staff currently lacks the specialized expertise, capacity, and resources required to properly catalog, preserve, and manage the Union Oil Building collection.

STRATEGIC PLAN:

This item furthers the City Council's Strategic Plan in that it will allow the city to preserve a historic resource, attract tourism, and promote the City's standing as a regional leader of the arts, culture, and entertainment reflective of the City's values and history.

FISCAL IMPACTS:

With the exception of year one, this license agreement will result in annual revenue in the amount of $17,298.00. The funds will be used to support the ongoing facility maintenance program for the Union Oil Building, in accordance with the adopted policy. Monthly payments will begin February 1, 2026.

OPTIONS:

The City Council has the following alternative options to staff's recommendation:

1. Do not approve the license agreement and MOU.

2. Provide alternative direction to staff.

ATTACHMENTS:

EXHIBIT A - REC License Agreement

EXHIBIT B - REC MOU
EXHIBIT C - Letter of Support
81 EXHIBIT A
License Agreement with REC
Union Oil Building
82 65283.00801\44463162.3

FACILITY LICENSE AGREEMENT
1 Agreement No. [_____________________]

FACILITY LICENSE AGREEMENT
(Union Oil Building)
THIS FACILITY LICENSE AGREEMENT (“Agreement”) is entered into January 21st, 2026, by and between the City of Santa Paula, a municipal corporation (“City”) and The Responsible Energy Council, Inc., a California nonprofit corporation, (“Licensee”). City and Licensee are sometimes individually referred to as “Party” and collectively as “Parties.”

RECITALS
A. WHEREAS, the City owns, operates, and maintains the Union Oil Building located at 1001 E. Main Street, Santa Paula CA 93060 and all appurtenant buildings, structures, grounds, parking areas, and facilities located thereon (“Property”).

B. WHEREAS, concurrently with the execution of this Agreement, the City and Licensee are entering into a Memorandum of Understanding (“MOU”) related to archiving and preserving important Santa Paula historical items and oil artifacts and documents (collectively, the “Artifacts”) located within the Union Oil Building (“Facility”), which is located on the Property (“Activity”).

C. WHEREAS, the City wishes to grant a license to Licensee to enter the Property in order to undertake the Activity pursuant to the MOU, subject to the City’s oversight and approval as set forth herein.

D. WHEREAS, the City desires to make the Facility available to Licensee to conduct the Activity within the Facility in accordance with the terms in this Agreement.

NOW, THEREFORE, in consideration of the mutual promises contained herein, the Parties agree as follows:

1. Purpose. The purpose of this Agreement is to set forth the common understandings and cooperative relationships between the Parties that relate to the Licensee’s access to the Property and use of the Facility for the Activity.

2. Grant of License.
a. License. Subject to the terms and conditions in this Agreement, City hereby grants to Licensee a revocable, non-exclusive license for the right to enter upon the Property and use the Facility for the Activity (the “License”). The Licensee acknowledges and agrees that this License is granted solely for use of the Facility for the Activity, is subordinate to the City’s rights to use and manage the Property and Facility, and does not confer any possessory or proprietary interest beyond the limited scope herein defined.
b. Licensed Area. The License gives Licensee the right to use a total of 2,883 square feet of the Facility, which will includes office space on the second floor and the conference room, as shown in Exhibit A (“Licensed Area”). With respect to any other licensee of the Facility, this Licensed Area shall be for Licensee’s exclusive use. Licensee may also use the Facility as described in Section 9. 83 65283.00801\44463162.3

FACILITY LICENSE AGREEMENT
2 Licensee agrees that the Licensed Area may be modified to remove the 294 sq. ft. “Rushing Room” upon Leap Lab’s election to use such space as an office. Upon Leap Lab’s election to use such space, Leap Lab will be responsible for the monthly payment License Fee (as defined below) associated with such space and all of Licensee’s responsibilities and liabilities related thereto shall cease.

3. Term. The term of this Agreement and License shall be from February 1, 2026 to June 30, 2031, unless earlier terminated as provided herein.

4. Licensee Fee; Costs.
a. Amount. City shall be paid a fee of $.50 per square foot at a monthly rate of $1,441.50 (“License Fee”) on the first of each month starting February 1, 2026. b. Utilities. REC will pay Leap Lab 10% of utility costs: water, sewer, electricity, and trash.
c. Late Payment It is the Licensee’s responsibility to ensure the payment obligations in this Agreement are met. Failure to meet the obligations will constitute a material breach of this Agreement by Licensee.

5. Termination.
a. City, through its City Manager or his or her designee, may terminate this Agreement in the event of Licensee’s material breach of this Agreement. Material breach of this Agreement is limited to failure to comply with payment obligations after 90 days, unauthorized alterations to the historical properties of the Facility, making copies of the Facility’s keys or changing its locks without City permission, or unsafe use of the Facility as determined by the Americans with Disabilities Act (ADA) and public safety codes. The Agreement may also be terminated if the Licensee fails to perform its duties as a mission-driven 501c(3) non-profit organization in service to the public. If Licensee breaches the Agreement, the City shall send written notice of the breach within 30 days demanding performance to cure the breach. If the demanded performance is not completed within the specified period, the termination is effective at the end of the specified period.
b. Licensee may terminate this Agreement without cause upon providing written notice to City no less than thirty (30) days prior to the effective date of termination, provided all obligations under this Agreement, including restoration and payment, are fully satisfied prior to such termination.

6. Release of Liability. All Licensee members, invitees, visitors, and guests shall sign a Cityprovided release of liability form prior to participation in the Activity. City agrees to provide all said forms to the Licensee upon request. Licensee shall maintain a record of all signed forms and provide copies to City upon request within two (2) business days.

7. Equipment. Licensee shall provide City with a list of equipment owned by the Licensee that the Licensee is storing, or intends to store, at the Facility. Licensee shall provide this list to City and update it yearly no later than July 1. City assumes no responsibility or liability for the equipment, or any other personal property, brought to the Facility by the Licensee or Licensee’s invitees. 84 65283.00801\44463162.3

FACILITY LICENSE AGREEMENT
3 8. Keys to Facility. City will issue Licensee up to four (4) sets of keys to the Facility that will be monitored by the Licensee’s President. Licensee shall return the keys to the City upon termination or expiration of the term of this Agreement. Licensee shall not make any copies of the keys or change any locks to the Facility without the prior written permission of City.

9. Facility Use.
a. Time of Use. Licensee and its invitees may access and use the Facility every day of the week.
b. City Use. City reserves the right to use and access the Facility at any time, including, but not limited to, those days and times that Licensee is authorized to use and access the Facility pursuant to this Agreement. When City, in its sole and absolute discretion, has decided to use the Facility for any purpose, Licensee shall not be authorized to use or access the Facility to the extent directed by City.

City also reserves the right to close the Facility any specific day or for an extended period of time. The City will give Licensee three (3) business days’ written notice before closing and/or using the Facility. City may provide shorter notice or no notice in emergencies or when deemed necessary for public safety or municipal operations, as determined by the City Manager or his or her designee. c. Common Use Areas; Reservations. Licensee shall have access to Facility restrooms and common areas, subject to City’s prior approval and any restrictions imposed by the City to maintain such areas. Common areas, including but not limited to the courtyard, may be used by Licensee by submitting a reservation request through the Parks & Recreation Department. All requests shall be provided at least one week in advance, and approval is subject to availability and City discretion.

Licensee will make the 2nd floor conference room available to all building users at no cost, at such user’s sole risk. All such users will indemnify, defend, and hold Licensee harmless from any such use of the conference room. The reservation calendar for the conference room will be coordinated by the Parks & Recreation Department.
d. Licensee Disagreements. City shall be the final arbitrator of any disagreements between Licensee and any other licensee regarding the use of the Facility or Property, including without limitation, uses with respect to common areas, the Rig Room, exhibits, or language used within exhibits.

City’s decisions will be binding on Licensee.

10. Tenant Improvements. No improvements, alterations, or repairs shall be made to the Facility or Property by Licensee without prior written consent from the City, which may be withheld in the City’s sole discretion. This prohibition includes, but is not limited to, painting walls, replacing carpet, removing or altering any existing memorabilia, artifacts, or City-owned property, or installing fixtures or equipment that affect the structural integrity or aesthetic of the Facility. Licensee shall submit detailed plans and specifications for any proposed improvements to the Parks & Recreation Department Director for review at least sixty (60) days prior to the intended start date, and any approved work shall be performed by licensed contractors at Licensee’s sole expense, with proof of permits and compliance with all applicable laws provided to the City prior to commencement.
85 65283.00801\44463162.3

FACILITY LICENSE AGREEMENT
4 11. Maintenance. Licensee shall maintain the Licensed Area free of litter, trash and other debris. Licensee shall cooperate with City staff as requested and shall conduct the Activity in a safe, sane and reasonable manner so as not to cause injury to persons or property. Licensee shall promptly report any damage, hazards, or maintenance issues to City within 24 hours of discovery.

12. Restoration. Upon termination or expiration of the term of this Agreement, Licensee shall, at its sole cost and expense, promptly, safely, and carefully remove all personal property and any debris and trash from the Facility and restore the Licensed Area to its original condition in which the Licensed Area existed immediately prior to the date of this Agreement. If Licensee fails to commence performing the work required by this Section within thirty (30) calendar days following expiration or the earlier termination of this Agreement, or if Licensee fails to diligently perform all work required by this Section to its completion, then City shall have the right to perform such work without risk, exposure, or liability and without further notice to Licensee. In such event, Licensee shall reimburse City for all costs and expenses reasonably incurred by City in performing such work, within thirty (30) calendar days of written notice. Upon receipt of payment, City shall return any personal property and other equipment removed by City pursuant to this Section. The provisions of this Section shall survive the expiration or earlier termination of this Agreement. Any personal property left at the Facility shall be deemed abandoned if Licensee does not claim the property and pay within thirty (30) calendar days of written notice any: (i) outstanding restoration costs; (ii) storage fees; and (iii) other reasonable costs paid by City. In addition to the remedies contained in this Section, City may avail itself of all other rights and remedies under any applicable law, including, but not limited to disposal of abandoned property pursuant to California Civil Code Section 2080.6.

13. No Real Property Interest. It is expressly understood that this Agreement does not in any way whatsoever grant or convey any permanent easement, lease, fee or other interest in the Facility or Property to Licensee.

14. Liens. Licensee shall not permit to be placed against the Property, or any part thereof, any design professionals’, mechanics’, materialmen’s, contractors’ or subcontractors’ liens with regard to Licensee’s actions upon the Property. Licensee agrees to hold City harmless for any loss or expense, including reasonable attorneys’ fees and costs, arising from any such liens which might be filed against the Property.

15. Indemnification.
a. To the fullest extent permitted by law, Licensee shall (1) immediately defend; (2) indemnify; and (3) hold harmless City of Santa Paula, its City Council, each member thereof, and its directors, officers, and employees, agents, volunteers, and representatives (the “Indemnified Party”) from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with: (i) this Agreement; (ii) the License; (iii) Licensee’s use of the Property and Facility; (iv) general maintenance performed by Licensee in the Licensed Area; or (v) presence of Licensee’s personal property (which, for clarity, excludes the Artifacts), including but not limited to any acts or omissions of Licensee’s members, invitees, guests, or visitors – but not the invitees, guests, or visitors of Leap Lab or users of the conference room. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Licensee’s obligation to indemnify applies unless it is adjudicated that any 86 65283.00801\44463162.3

FACILITY LICENSE AGREEMENT
5 of the liabilities covered by this Section are the result of the negligence or misconduct of the Indemnified Party. If it is finally adjudicated that liability is caused by the comparative negligence or misconduct of the Indemnified Party, then Licensee’s indemnification obligation shall be reduced in proportion to the established comparative liability. Notwithstanding the foregoing, the parties acknowledged that (i) the Facility may not be in compliance with the Americans with Disability Act (the “ADA”) and City shall be solely responsible for ensuring that the Facility becomes compliant with the ADA and (ii) Licensee shall have no liability for City’s failure to be in compliance with the ADA. b. The duty to defend is a separate and distinct obligation from Licensee’s duty to indemnify. Licensee shall be obligated to defend, in all legal, equitable, administrative, or special proceedings immediately upon tender to of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of negligence or willful misconduct by the Indemnified Party shall not relieve Licensee from its separate and distinct obligation to defend the Indemnified Party. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes the obligation to provide independent defense counsel if Licensee asserts that liability is caused in whole or in part by the negligence or willful misconduct of the Indemnified Party. If it is finally adjudicated that liability was caused by the comparative negligence or willful misconduct of the Indemnified Party, Licensee shall submit a claim to the City of Santa Paula for reimbursement of reasonable attorneys’ fees and defense costs in proportion to the established comparative liability of the Indemnified Party.
c. This Section shall survive the termination or expiration of this Agreement. The provisions of this Section shall not be restricted by and do not affect the provisions of this Agreement relating to insurance.

16. Insurance. Licensee shall obtain and maintain during the term of the License insurance coverages as specified by the City, by a company satisfactory to the Risk Manager, unless the Risk Manager waives, in writing, the requirement that Licensee obtain and maintain such insurance coverages. At a minimum, Licensee shall procure and maintain: (i) Commercial General Liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate, naming the City as an additional insured; (ii) Property insurance covering Licensee’s personal property at the Facility; and (iii) Workers’ Compensation insurance as required by California law, if applicable. Licensee shall provide certificates of insurance and endorsements to the City prior to entering the Facility and annually thereafter by July 1st of each year, or upon request by the City. Failure to maintain required insurance shall constitute a material breach of this Agreement, authorizing immediate termination by the City. Licensee shall, within a reasonable time, provide City with evidence of its compliance with these insurance requirements upon City’s request.

17. Assumption of Risk and Waiver. To the maximum extent allowed by law, Licensee assumes any and all risk of loss, damage or injury of any kind to any Licensee’s personal property or Personnel, or any loss damage or injury to any other property of, or under the control or custody of, Licensee, which is on or near the Property. Licensee’s assumption of risk shall include, without limitation, loss or damage caused by defects in any structure or improvement on the Property or any accident, fire or other casualty on the Property. Licensee, on behalf of itself and its Personnel as a material part of the consideration for this Agreement, hereby waives all claims and demands against City for any such loss, 87 65283.00801\44463162.3

FACILITY LICENSE AGREEMENT
6 damage or injury of Licensee and/or its Personnel. In that connection, Licensee waives the benefit of California Civil Code section 1542, which provides as follows:

A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.
_____________________

INITIALS OF LICENSEE
The provisions of this Section shall survive the termination or expiration of this Agreement. As used in this Section, “Personnel” means the Licensee, its officers, directors, affiliates, members, invitees, volunteers, or anyone directly or indirectly employed or contracted by Licensee or for whose acts for the Licensee is liable.

18. Notices. Any notices, requests or approvals given under this Agreement from one party to another shall be in writing and shall be personally delivered or deposited with the United States Postal Service for mailing, postage prepaid, by certified mail, return receipt requested to the addresses of the other party as stated in this Section, and shall be deemed to have been received at the time of personal delivery or three (3) days after the date of deposit for mailing. Notices shall be sent to:

If to City: Parks & Recreation Director
City of Santa Paula
P.O. Box 569
Santa Paula, Ca 93061
If to Licensee: President
Responsible Energy Council, Inc.
1746-F South Victoria Avenue
#245
Ventura, CA 93003
Any Party may at any time, by notice to the other Party, change the designation or address of the person specified to receive notice on its behalf.

19. Successors and Assigns. All the covenants and provisions of this Agreement shall be binding upon and inure to the benefit of successors, legal representatives and assigns of City and Licensee to the same extent and effect as the same are binding upon and inure to the benefit of the Parties hereto, provided that Licensee’s rights hereunder shall not be assigned or transferred except as expressly permitted in Section 20 of this Agreement.
88 65283.00801\44463162.3

FACILITY LICENSE AGREEMENT
7 20. Assignment. This Agreement is personal to the Licensee. Licensee shall not assign or transfer (whether voluntary or involuntary) this Agreement in whole or in part, or permit any other person or entity to use the rights or privileges hereby conveyed, without the prior written consent of City, which may be withheld in City’s sole and absolute discretion. Any attempted act in violation of this section shall be void and without effect and give City the right to immediately terminate this Agreement.

21. Amendments and Modification. This Agreement may be amended, modified or supplemented only by a written Agreement signed by all of the Parties hereto.

22. Governing Law. This Agreement shall be governed by the laws of the State of California.

23. Venue. Any legal action brought under this Agreement shall be instituted in the Superior Court of Ventura County, State of California, in an appropriate court in that county, or in the Federal District Court in the Central District of California.

24. Attorneys’ Fees. In the event of a dispute between the Parties with respect to the terms and conditions of this Agreement, the prevailing Party shall be entitled to collect from the other its reasonable attorneys’ fees as established by the judge or arbitrator presiding over such dispute.

25. Severability. If any term, covenant, condition or provision of this Agreement, or the application thereof to any person or circumstance, shall to any extent be held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the terms, covenants, conditions, or provisions of this Agreement, or the application thereof to any person or circumstance, shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.

26. Counterparts. This Agreement may be executed in separate counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute one and the same Agreement.

27. Authority to Enter Agreement. Each of the persons executing this Agreement on behalf of a Party hereto warrants that: (i) such party is duly organized and existing; (ii) the signer is duly authorized to execute and deliver the Agreement on behalf of said party; (iii) by so executing this Agreement, such party is formally bound; and (iv) there is no litigation or legal proceeding that would prevent said party from entering into this Agreement.

28. Entire Agreement. This Agreement and the exhibits referenced or attached hereto constitute the entire agreement between the parties with respect to the subject matter hereof and shall supersede all prior agreements, understandings and negotiations, both written and oral, between the Parties with respect to the subject matter hereof. This Agreement is not intended to confer upon any person other than the Parties hereto any rights and remedies hereunder.

29. Force Majeure. Other than for Licensee’s obligations under this License Agreement that can be performed by the payment of money and, whenever a period of time is herein prescribed for action to be taken by either Party hereto, such Party shall not be liable or responsible for, and there shall be excluded from the computation of any such period of time, any delays due to strikes, riots, acts of God, shortage of labor or materials, pandemics, epidemics, war, acts of terrorism, governmental laws, regulations or restrictions, or any other causes of any kind whatsoever which are beyond the control of such Party. 89 65283.00801\44463162.3

FACILITY LICENSE AGREEMENT
8 30. Captions. The captions used herein are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope or the intent of any section hereof.

31. Waiver. No provision, requirement, default or breach of this Agreement shall be deemed waived by either Party except in writing.

32. Facsimile or Electronic Signatures. Signatures delivered by facsimile or electronically shall be binding as originals upon the Party so signing and delivering; provided, however, that original signature(s) of each Party shall be required for each document to be recorded.

33. No Partnership. Nothing contained in this Agreement will be construed to create a partnership or joint venture between the Parties or their successors in interest or permitted assigns.

34. Drafting. Each Party has participated in the preparation of this Agreement and has had the opportunity to consult with legal counsel and any other advisors of its choice to its satisfaction regarding the terms and conditions of this Agreement. As a result, the rule of construction that an agreement be construed against the drafter will not be asserted or applied to this Agreement. [SIGNATURES ON FOLLOWING PAGE]
90 65283.00801\44463162.3

FACILITY LICENSE AGREEMENT
9 SIGNATURE PAGE TO FACILITY LICENSE AGREEMENT
IN WITNESS WHEREOF, the Parties have executed this Agreement which shall be effective as of the day and year first written above.

CITY OF SANTA PAULA THE RESPONSIBLE ENERGY COUNCIL, INC Dan Singer, City Manager Olivia Simonson, President
APPROVED AS TO FORM: _________________________________________ John Harris, Secretary
Monica Castillo, City Attorney
ATTESTED BY:
________________________________________
Julie Latshaw, City Clerk
91 SAFE
SAFE
LOWER
ROOF
HVAC

ROOF HATCH
(ABOVE)
DN
DN
CUPOLA
WITH

FLAGPOLE

SECOND FLOOR PLAN
STG. STG. OIL MUSEUM BUILDING

NOT TO SCALE NORTH
LEGEND

EXTERIOR WALLS

INTERIOR PARTITIONS

CARPET FLOORING

VINYL FLOORING

BEAMS ABOVE

SOFFIT ABOVE

LIBRARY
396 sq. ft.

OFFICE #2
198 sq. ft.

MUSEUM

DIRECTOR
218 sq. ft.

PR TOIL. 73 sq. ft.

BALC.
32 sq. ft.

VEST. 73 sq. ft.

OFFICE #1
376 sq. ft.

CONFERENCE
ROOM
374 sq. ft.

ACCT'G
ROOM
142 sq. ft.

WRITING
ROOM
268 sq. ft.

REC. AREA
224 sq. ft.

FOYER
269 sq. ft.

RUSHING
ROOM
294 sq. ft.

ORCUTT
OFFICE
288 sq. ft.

BEDROOM
336 sq. ft.

KITCHEN
324 sq. ft.

VEST. 23 sq. ft. VEST. 20 sq. ft.

HALL
142 sq. ft.

HALL
153 sq. ft.

ELEC.
16 sq. ft.

STORAGE
189 sq. ft.

STAIRS
97 sq. ft.

STAIR
95 sq. ft.
92 EXHIBIT B
MOU with REC
Union Oil Building Content
93 January 21, 2026
Mr. Dan Singer
City Manager - City of Santa Paula
970 E Ventura St., Santa Paula, CA 93060
Submitted via email: [email protected]
Subject: Memorandum of Understanding - Management of Oil and Gas Collection Dear Mr. Singer, s
This Memorandum of Understanding (“MOU”) is entered into between the City of Santa Paula (“City”) and the Responsible Energy Council, Inc., a California nonprofit corporation (“REC”) and shall be effective as of the effective date of the License (as defined below) (“Effective Date”).

Should the License not be executed and effective prior to March 1, 2026, this MOU shall automatically terminate. Individually, the City and REC as referred to a “Party” and collectively, as the “Parties.”
I. OVERVIEW
Objective. This MOU sets the framework for a mutually beneficial relationship between the City and REC, whereby the REC shall inventory, manage, and curate (the “Activities”) important Santa Paula historical items and oil artifacts, exhibits, and documents (the “Collection”) located within the Union Oil Building at 1001 E Main Street in the City of Santa Paula (the “Building”) on behalf of the City. The REC has engaged a professional museum archivist to prepare the Executive Summary of the Stewardship & Collections Readiness Plan attached hereto as Exhibit A (the “Plan”). The REC intends to use reasonable efforts to use the Plan as a guide for the inventory, storage, and preservation of the Collection, although the REC makes no representation or warranty that such activities, as set forth in the Plan, will ultimately be feasible or be able to be completed within the timeframe set forth in the Plan.

Background. In 2023, the City acquired the Building from Chevron USA (“Chevron”), in which the California Oil Museum (the “Museum”) was previously located. The California Oil Museum Foundation, Inc., a California Nonprofit Public Benefit Corporation (the “Foundation”), previously operated the Museum in the Building, but the Museum has been closed since approximately September 2021. As of the date of this MOU, the Building houses the Collection, consisting, in part, of historic oil and gas documents, exhibits, and artifacts. The entirety of the Collection consists of items owned by the City and the Foundation. 94 2
The City and the REC have engaged in discussions regarding the management and preservation of the Collection.

Concurrently with the execution of this MOU, the Parties are entering a license agreement (the “License”) to allow REC to utilize portions of second floor office space in the Building for the Activities (the “Premises”).

II. UNDERSTANDING OF THE PARTIES
a. Responsibilities of the REC. As of the Effective Date of this MOU, the REC will:
i. Use reasonable efforts (without any warranty) to proceed with the Activities as further outlined in the Plan, including but not limited to inventorying, managing, and curating Santa Paula historical items and oil artifacts, exhibits, and documents; ii. Comply with the terms and conditions of the License; and iii. Recommend to the City additional storage needs for any portions of the Archive that cannot be properly stored at the Building. The costs of such additional storage, if found to be necessary by the City, will be borne by the City. b. Responsibilities of the City. As of the date of this MOU, the City will:
i. Comply with the terms and conditions of the License; ii. Provide the Building's maintenance, security, and utilities (except as set forth in the License);
iii. Maintain appropriate insurance coverage for the Building, including the Collection, naming the REC as an additional insured on all such insurance; iv. Provide the REC with the right to display and utilize all or a portion of the Collection for educational purposes, provided such display is not a public-facing exhibit on the Premises. REC may display such content at an offsite location; v. Upon the decision, if any, by the City to sell or dispose of any or all of the Collection, provide the REC with the first right of refusal to acquire such items from the City; and vi. Support the REC in seeking external funding opportunities to enhance the Collection's preservation and exhibition, including access to available endowment funds, except for the Chevron endowment fund, established to support the museum.

III. TERM AND TERMINATION
This MOU shall be in effect during the term of the License.

IV. MISCELLANEOUS
a. Amendments. Any amendments or modifications to this MOU must be agreed upon in writing by both Parties.
95 3
b. Conflict Resolution. In the event of a dispute, both Parties agree to engage in good-faith negotiations to resolve the issue. If the dispute cannot be resolved through negotiation, the Parties may choose to engage in mediation.
c. Governing Law. This MOU shall be governed by and construed in accordance with the laws of the State of California. Any disputes arising out of or in connection with this MOU shall be subject to the exclusive jurisdiction of the courts of Ventura County and the State of California.
d. Indemnification. Each Party agree to indemnify, defend, and hold the other Party harmless from any claims, damages, or liabilities (“Claims”) arising out of the actions or omissions of such indemnifying Party in the performance of this MOU, except for Claimsresulting from the negligence or misconduct of the indemnified Party.

Very truly yours,
Responsible Energy Council, Inc.,
a California Nonprofit Corporation
By: ___________________________
Olivia Simonson
Its: President
AGREED:

City of Santa Paula
By: ____________________
Dan Singer
Its: City Manager
96 4
Exhibit A
Executive Summary
REC Stewardship & Collections Readiness Plan
Responsible Energy Council (REC)
Union Oil Company Historic Collection – Santa Paula, California The Responsible Energy Council, Inc. (REC) is undertaking stewardship of the historic Union Oil Company Collection—an irreplaceable archive of Ventura County’s oil and gas heritage. To ensure responsible care, longterm preservation, and future public access, REC will implement a phased Collections Readiness Plan. This plan outlines how the organization will inventory, house, process, and protect artifacts and archival materials while building a sustainable volunteer-driven collections program.

1. Collection Inventory Strategy
Objective: Establish a complete, accurate record of all artifacts and archives to guide preservation, risk management, and future exhibit planning.

Key Steps:

1. Initial Survey (Triage):
o Walkthrough of all storage areas to identify object types, condition concerns, and immediate risks (e.g., mold, pests, unstable materials). o Prioritize fragile, unique, or at-risk items for early intervention.

2. Assign Record Structure:
o Compare results of the initial survey to the existing accession numbers and archival information developed by the previous Oil Museum Operations. If accession numbers are not identifiable a unique accession number prefix for REC (e.g., REC-2025-###) will be created.
o Define data fields following American Alliance of Museums standards: title, date, provenance, medium, description, measurements, condition, location.

3. Cataloging Workflow:
o Photograph every item with consistent background and lighting. o Enter basic data first (object category, location, condition). o All collected information will saved electronically using PastPerfect software or equivalent, as described in Section 4, below.
97 5
o Add extended research fields later (history, use, manufacturer, donor info).

4. Location Tracking:
o Label all shelves and cabinets.
o Maintain both a physical map and digital location catalog.

2. Collections Storage Plan
Objective: To the extent feasible, provide safe, stable, and organized storage that meets industry preservation guidelines.

Environmental Conditions:
 Ideal Temperature: 65–75°F
 Ideal Relative Humidity: 40–55%
 Light: Storage areas should remain dark; avoid UV exposure.  Air Quality: Use HEPA filtration if possible; avoid industrial cleaning chemicals.

Storage Guidelines by Material:
 Paper/Photographs: Acid-free boxes, vertical folders, interleaving tissue; avoid metal fasteners.  Metal Tools/Equipment: Shelving with inert foam padding; silica gel packets for moisture control.  Textiles (uniforms, flags): Archival garment boxes or padded hangers.  Glass Bottles, Gauges, Fragile Items: Museum-grade padded trays with vibration control.  Film, Slides, Magnetic Media: Cold storage or dedicated media preservation boxes.

Space Planning:
 Dedicate separate zones for:
o Intake/Quarantine (for condition checks)
o Processing Workspace
o Long-term Shelving Storage
o Oversized Equipment Storage
o Archival/Document Room

3. Volunteer Staffing & Accessioning Plan
98 6
Objective: Build a trained, reliable volunteer force to support cataloging, photography, rehousing, and collections research.

Roles & Responsibilities

1. Collections Lead (Volunteer or Part-Time Staff):
o Oversees standards, workflow, and data quality.
o Coordinates training and ensures safety protocols.

2. Cataloging Volunteers:
o Record object information, handle data entry, and conduct basic historical research.

3. Photography Volunteers:
o Capture consistent, high-quality images; manage digital files.

4. Rehousing Volunteers:
o Prepare boxes, tissue, supports, and mounts; follow clean handling procedures.

5. Facilities/Handling Volunteers:
o Assist with moving large tools, equipment, and industrial artifacts.

Training Components
 Proper handling of oil and gas tools, metal, documents, and glass.  Object numbering techniques.
 Ethical guidelines (AAM Code of Ethics).
 Basic condition assessment.
 Use of collections management software.

Workflow

1. Intake → 2. Numbering → 3. Photography → 4. Data Entry → 5. Rehousing → 6. Storage → 7. Quality Review

4. Recommended Software
Recommended Collections Management Systems (CMS):
 PastPerfect – affordable, widely used by small museums; good for mixed artifacts + archives.  CatalogIt – cloud-based, intuitive, mobile-friendly for fieldwork.  CollectiveAccess – powerful open-source system, customizable (requires setup expertise). 99 7
 ArchivesSpace – excellent for documents; pairs well with a second CMS for artifacts.  Google Workspace – interim solution for intake logs, spreadsheets, file organization.

Digital Imaging & Storage:
 Adobe Lightroom or Affinity Photo for batch editing
 Backblaze, Google Drive, or Dropbox for cloud redundancy

5. Storage Furniture & Preservation Materials
Shelving & Furniture
 Powder-coated metal shelving (ventilated and adjustable)  Flat-file cabinets for maps, photos, and posters
 Fire-resistant file cabinets for vital records
 Pallet racks for industrial equipment
 Rolling carts for safe item transport
Archival Supplies
 Acid-free boxes (various sizes)
 Buffered and unbuffered archival tissue
 Polyester/Mylar sleeves for photos, postcards, documents  Artifact trays with Ethafoam or Volara padding
 Zip-ties or cotton twill tape (not metal wire)
 Silica gel for humidity control
 Soft-bristle brushes for cleaning
 Barcoding labels (optional but helpful)
Specialty Needs for Oil & Gas Collections
 VCI (Vapor Corrosion Inhibitor) storage bags for metal tools  Vapor-safe cabinets for petroleum-scented objects
 Heavy-duty nitrile gloves for handling oily residues
 HEPA shop vacuum for dust on industrial materials
100
8 6. Implementation Timeline (Suggested)
Phase Timeline Focus
Phase 1 Months 1–2 Space prep, shelving install, environmental controls Phase 2 Months 2–4 Inventory + triage, volunteer recruitment, CMS setup Phase 3 Months 4–12 Full cataloging, rehousing, photography Phase 4 Ongoing Maintenance, research, exhibit planning Conclusion
The Responsible Energy Council’s stewardship of the Union Oil Company Collection is an opportunity to preserve an essential chapter of California’s energy heritage. By implementing a structured inventory process, establishing archival-grade storage, and building a trained volunteer corps, REC will ensure ethical care, long-term preservation, and meaningful public access to this historically significant collection. 101

EXHIBIT C
License Agreement with REC
Union Oil Building
Letter of Support
102
City of Santa Paula 12/4/25
970 E. Ventura Street
Santa Paula, CA 93060
Dear City Council Members and Staff,
On behalf of the Santa Paula Historical Society, I am pleased to offer this letter of recommendation for the Responsible Energy Council (REC) as a potential partner in the stewardship of the City’s oil collection.

Members of our Board recently met with Clif Simonson of REC, Justin Campbell of the Oil Museum Foundation, and Michael Shanklin, Executive Director of KidsSTREAM. We appreciated the opportunity to learn more about REC’s vision and to discuss their proposed involvement with the City’s historic oil-related assets.

Based on our conversations, the Santa Paula Historical Society believes that REC demonstrates both the passion and capability necessary to care for this significant collection. Mr. Simonson brings personal and professional interest in the history of oil in Ventura County, reinforced by his own stewardship of former Unocal oil fields.

Additionally, Mr. Shanklin offers extensive experience in museum operations and archival collection management, providing valuable expertise to REC’s efforts.

We have long respected Justin Campbell for his commitment to preserving the integrity of the City’s oil collection while fostering constructive collaboration between the Oil Museum Foundation, Leap Lab, the Santa Paula Historical Society, and the City. His confidence in REC’s leadership and vision further strengthens our support.

The City’s oil collection represents an important chapter in Santa Paula’s industrial and cultural history. Ensuring that it is preserved, interpreted, and made accessible to the public requires a thoughtful and experienced partner. Based on REC’s expressed commitment, qualifications, and collaborative approach, the Santa Paula Historical 103
Society believes that REC is well-positioned to fulfill this role with professionalism and care.

We appreciate the City’s continued efforts to safeguard the community’s heritage, and we are supportive of REC as a prospective steward of this important collection.

Thank you for your consideration. Please feel free to contact us if you have any questions or would like further information.

Sincerely,
Jennifer Heighton, President
Santa Paula Historical Society
104
To: Honorable Mayor and Members of the City Council Regular From: James Mason, Community & Economic Development Director Subject:

REQUEST FOR ADOPTION OF RESOLUTION NO. 7600 APPROVING
PROJECT NO. 2025-TM-01 FOR VESTING TENTATIVE TRACT MAP NO. 6091 (ORIGINAL EA1 APPROVAL PROJECT NO. 2006-CDP-02 EAST AREA 1 SP-4) - INDEPENDENCE AT THE HARVEST
Date: January 21, 2026
Agenda Item: 11.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Presented by: James Mason, Community & Economic Development Director BACKGROUND:

In February 2015, an amendment to the original East Area 1 Specific Plan (EA1SP) adopted in 2008 (06-CDP-02) and Supplemental EIR was approved. The approval included Vesting Master Tentative Map (VMTM) No. 5854 which subdivided the East Area 1 project area into several “super lots” to facilitate the development within the East Area 1 plan area. As a result, eight (8) Vesting Tentative Tract Maps (VTTM 5985-5992) were approved in November 2017.

The VMTM established the primary boundaries for major development areas and primary streets within the planned area.

In June 2025, LLCB II, LLC ("LLCB II") submitted an application for a Parcel Map to consolidate the formerly designated commercial area within the Hallock Center (HC) District (Lots 1 – 3, Parcel ‘A’) into one lot, for the development of future residential condo units. In late November 2025, Staff approved a Design Review Packet (25-DR-07) for the proposed 298 condominium unit development. (See Exhibit A)
On December 9, 2025, the Planning Commission approved Resolution No. 3879 recommending that the City Council review and approve the proposed project as presented 105
this evening. The tract map would accommodate their proposal to build 298 residential condominium units, 6,358 sf of retail/office space, and ten (10) lettered lots (A thru J) on three existing lots (Lots 1 – 3) and Parcel A, which were previously subdivided and created by Parcel Map No. 5854 (last revised 08/2021). A detailed discussion of the proposed VTTM No. 6091 is included in the attached Planning Commission Staff Report (See Exhibit B1) and Planning Commission Resolution no. 3879, dated December 9th, 2025 (See Exhibit B2).

Tonight, the City Council is being asked to consider the recommendation of the Planning Commission to approve VTTM No. 6091 and staff's recommended addition of Condition of Approval (COA) No. 19. (See Exhibit C.) COA No. 19 was inadvertently omitted from the proposed Resolution No. 3879 presented to and approved by the Planning Commission. It states:

19. Street names for this project must come from the City approved list. Any street names proposed for this project not on the City approved list are subject to review and approval by the City Council.

Therefore, at the time of the meeting, the applicant will propose ten (10) street names from the street name list already approved by the City Council.

ANALYSIS:

VTTM No. 6091 (For Condominium purposes)
As shown in Table 1, VTTM No. 6091 (Project No. 25-TM-01) allows for 298 condominium units over Lots 1 – 3, and Parcel A, which includes ten (10) lettered lots (A thru J) for private streets and landscaping. The size of the entire parcel is 17.96 acres +/-, or 782,337 square feet.

The single- family units range from 1,176 square feet to 2,108 square feet in size, and the unit breakdown by plan type is as follows:

TABLE 1 - CONDOMINIUM UNIT AND PLAN TYPE

TYPE COUNT PERCENTAGE BREAKDOWN
PLAN 1 79 26.5% 1,176 SF, 2 BED, 2 BA
PLAN S1 38 12.8% 1,237 SF, 2 BED, 2 BA
PLAN S2 38 12.8% 1,317 SF, 2 BED, 2 BA
PLAN 3 91 30.5% 1,606 SF, 3 BED, 2.5 BA
PLAN 3X 4 1.3% 1,632 SF, 3 BED, 2.5 BA
PLAN 5 18 6.0% 1,829 SF, 3 BED, 3 BA
PLAN L1 12 4%
2,072 SF, 2 BED, 2+2.5
BA
PLAN T1 12 4% 2,072 SF, 4 BED, 3.5 BA
PLAN M1 6 2% 2,108 SF, 3 BED, 2.5 BA
TOTAL UNITS 298 100%
As shown in the attached Exhibit A (Design Review Approval Letter), the proposed units will be 2-story, multi-family detached and attached units (townhomes, duplexes, live/work, mixeduse) with varied architectural elevations and color schemes. The façade for each unit type 106
varies in paint color, and all the buildings are shown with concrete tile roofing. Added building features include paneled garage doors, decorative tile set pieces, window treatments, metal awnings, and railings. The mixed-use portion of the development has an adjacent retail plaza space, and the westerly side of the development has a kid’s playground, pool, and BBQ area.

Common buildings sport decorative gable vents, stucco grills, ceramic tiles, and louvered doors.

Maximum Dwelling Units for the East Area 1 Specific Plan In February 2015, an amendment to the 2008 EAISP (Amendment No. 1) was approved to refine the land use plan concurrent with approval of a master tentative tract map, Tract Map No. 5854, to implement the Specific Plan.

In November 2015, a second amendment to the 2008 EA1SP (Amendment No. 2) was approved to adjust setback and landscaping requirements and authorize the Community and Economic Development Director to approve administrative adjustments to setback requirements.

In June 2021, a third amendment to the 2008 EA1SP (Amendment No. 3) was approved expanding the range of residential land uses allowed in the Civic District and Hallock Center Zones to include single-family residential uses and reflecting that the Santa Paula Unified School District was no longer the planned development of an elementary school on the

10.9-acre, Civic District site.

This EA1SP had its fourth and last amendment to the 2008 EA1SP (Amendment No. 4) approved in March 2024, which increased the number of permitted residential units by 550 units from 1,500 units to 2,050 units, and reduced the amount of commercial development from 215,000 square feet, to up to 10,000 square feet within the HC District.

There are three main residential phases in the East Area Specific Plan including Phase I - Haun Creek Neighborhood, Hallock Center East & West, Phase II – Foothill Neighborhood and Phase III - Santa Paula Creek Neighborhood. The East Area Specific Plan allows a total of 2,050 residential units to be developed within these three residential phases.

TABLE 4 - SUMMARY OF EAST AREA 1 DWELLING UNITS
EAST AREA 1 - DEVELOPMENT PHASES PROPOSED DWELLING UNITS Phase I: VTTM Nos. 5985 through 5992, 6074 -
Haun Creek Neighborhood and portions of Hallock
Center Area
707 (586 + 121 Parcel C)
Phase II: VTTM Nos. 6001-1 through 6001-14 -
Foothill Neighborhood
554
Phase III: VTTM No. 6000 - Santa Paula Creek
Neighborhood
489
Phase I: VTTM No. 6091 - Hallock Center West 300
TOTAL 2,050
Landscaping
The landscape plans, which show the conceptual landscape layouts for the site, have been reviewed for compliance with the East Area 1 Specific Plan Landscape standards. Ample onsite landscaping will be provided including ample streetscape along the common drives, as 107
well as private yards and open space for all units. Between cluster developments, passive open space will be provided via residential paseos heavily landscaped with trees, shrubs, hardscape and grass. The plans generally conform as to type size and location of proposed plant materials and were approved by Staff (Exhibit B –Landscape Plans).

Specific Plan Consistency
The project site is within the Hallock Center District in the East Area 1 Specific Plan and is consistent with the regulating plan which allows for residential development. The proposed layout and configuration are consistent with the approved East Area 1 Specific Plan which calls for residential development.

Housing Crisis Act (SB 330) and Housing Accountability Act The proposed tentative tract map was submitted as part of LLCB II's preliminary application pursuant to the Housing Crisis Act of 2019 ("SB 330"). Generally, SB 330 limits the ordinances, policies and fees that the City may apply to housing developments. Of relevance here, SB 330 prohibits the City from imposing or enforcing design standards that are not objective design standards.

Staff has determined the project complies with all applicable objective design standards.

Under SB 330, when a project complies with the applicable objective standards, the City is only permitted to reject a project if there is a preponderance of evidence that the project would have a significant, unavoidable, and quantifiable impact on “objective, identified written public health or safety standards, policies, or conditions.”
Subdivision – Mandatory Findings
Even though Council is extremely limited by SB 330 in its ability to deny the project under the City’s Subdivision Ordinance (SPMC § 16.80.160) or the Subdivision Map Act (Gov. Code § 66473.5), staff has nonetheless concluded that all mandatory findings for approval can be made.

Both the Subdivision Map Act and the City’s Subdivision Ordinance require that proposed subdivision maps conform to the General Plan, any Specific Plan, and zoning district regulations. Under the City’s Subdivision Ordinance (SPMC 16.80.160), in acting to approve or conditionally approve a tentative map, the City Council must find that the proposed subdivision is:

1. Consistent with the Santa Paula General Plan;

2. Consistent with any applicable Specific Plan or Planned Development;

3. Consistent with provisions of the Santa Paula Development Code, Title XVI of the Santa Paula Municipal Code;

4. In the interest of public health and safety; and

5. A necessary prerequisite to the orderly development of the surrounding area.

Typically, if not an SB 330 project, a tentative map application would have to be denied if the City Council made any of the following findings (Gov. Code §§ 66474, 66474.01; SPMC § 108

16.80.170):

1. The proposed map, or the design or improvement of the proposed subdivision, is not consistent with the General Plan or Specific Plans as specified by California Government Code section 65451;

2. The proposed map, or the design or improvement of the proposed subdivision, is not consistent with an applicable General Plan or Specific Plan;

3. The site is not physically suitable for the type of development proposed;

4. The site is not physically suitable for the proposed density of development proposed;

5. The design of the subdivision or the proposed improvements will likely cause substantial environmental damage or substantially and unavoidably injure fish or wildlife or their habitat. The City Council may still approve a tentative map, however, where, as here, an environmental impact report was prepared with respect to the project and a finding was made pursuant to paragraph (3) of subdivision (a) of Section 21081 of the Public Resources Code that specific economic, social, or other considerations make infeasible the mitigation measures or project alternatives identified in the environmental impact report;

6. The design of the subdivision or type of improvements will likely cause serious public health or safety problems;

7. The design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision. The City Council may approve a tentative map, however, if it finds that alternative easements will be provided, and that these will be substantially equivalent to the ones previously acquired by the public. All easements must be recorded or established by court order; or

8. The proposed subdivision is not consistent with all applicable provisions of the Santa Paula Development Code.

Similarly, the City Council would be permitted to deny the proposed tentative map if it made any of the following findings (SPMC § 16.80.180):

1. The proposed subdivision is not compatible with surrounding development in terms of density, patterns of development, access, or other consideration.

2. The city’s cost of providing infrastructure support or services outweigh any benefits associated with the subdivision SPMC § 16.80.180):

1. The proposed subdivision is not compatible with surrounding development in terms of density, patterns of development, access, or other consideration.

2. The city’s cost of providing infrastructure support or services outweigh any benefits associated with the subdivision.

Based on these findings and supporting facts as set forth in the attached Resolution, Staff is recommending approval of the project as conditioned.

ENVIRONMENTAL REVIEW:

As noted above, in February 2008, the City certified the Final EIR for the East Area 1 Specific Plan Project (2008 East Area 1 SP FEIR), which allowed for the development of a mixed usecommunity of up to 1,500 total residential units and 810,000 square feet of office, retail, light industrial and civic facilities. The Project entitlements included approval of the East Area 1 Specific Plan (EA1 SP-3 or “Specific Plan”). After adoption of two addenda to the 2008 East 109
Area 1 SP FEIR, in February 2015, the City certified the East Area 1 Specific Plan Amendment Final Supplemental EIR (2015 East Area 1 SP SEIR) in connection with its approval of: (1) an amendment to the adopted East Area 1 Specific Plan (Amendment No. 1) which revised the land use plan and regulating plan as defined in the Specific Plan, (2) a First Amended and Restated Development Agreement, and (3) a Master Vesting Tentative Map to subdivide the East Area 1
Specific Plan Area to facilitate the development allowed by the approved Specific Plan.

Revisions included the reconfiguration of the planning areas and the reduction of the amount of light industrial and commercial uses allowed.

The 2008 East Area 1 SP FEIR and 2015 East Area 1 SP SEIR were both subsequently amended through the adoption of addenda, most notably Addendum No. 6 to the East Area 1 SP FEIR and Addendum No. 4 to the East Area 1 SP SEIR, adopted in March 2024 (“Addendum No. 4”). Addendum No. 4 evaluated an amendment to the Specific Plan to increase the number of housing units allowed within the Haun Creek, Foothill and Santa Paula Creek Neighborhoods and Hallock Center District by 550 units from 1,500 to 2,050 units, remove the 25,000 square feet of light industrial and 215,000 square feet of commercial development currently allowed by the Specific Plan in the Hallock Center District. This amendment allowed development of up to 10,000 square feet of neighborhood -serving retail commercial uses in the Hallock Center District.

Addendum No. 4 analyzed the development of 707 residential units in the Haun Creek Neighborhood and Hallock Center East District, 554 residential units in the Foothill Neighborhood, 489 residential units in the Santa Paula Creek Neighborhood and 300 residential units in the Hallock Center West District on the approximate 18-acre site for the proposed Independence at Harvest Mixed-Use Project. This Addendum also analyzed development of up to 10,000 square feet of neighborhood serving commercial uses in the Hallock Center District. Addendum No. 4 concluded that the Specific Plan Amendment, as approved by the Santa Paula City Council in March 2024, would not result in any new significant impacts, or any substantial increase in the severity of any impacts identified as significant in the prior environmental review documents.

Pursuant to Section 15162 of the California Environmental Quality Act, approval of Project No. 25-TM-01 does not require a subsequent or supplemental Environmental Impact Report (EIR) because the requested Tentative Tract Map No. 6091 for condominium purposes will not result in any new significant impacts or any substantial increase in severity of the significant impacts identified in the previously certified 2008 East Area 1 SP FEIR, 2015 East Area 1 SP SEIR as amended through Addendum No. 4.

Specifically, State CEQA Guidelines Section 15162 provides that no further review is required under CEQA when there are no substantial changes in the Project, there are no substantial changes with respect to the circumstances under which the Project is undertaken, and there is no new information of substantial importance, which was not known and could not have been known at the time of certification of the 2008 East Area 1 SP FEIR and 2015 East Area 1 SP SEIR as amended through Addendum No. 4.

The proposed project is consistent with the analysis presented in the Addendum No. 4 and, pursuant to State CEQA Guidelines Section 15162, no subsequent analysis is required. The current project proposes 298 residential condominium units, 6,358 sf of retail/office space, seven (7) common buildings, and ten (10) lettered lots (A thru J) for private streets and 110
landscaping, subject to the conditions of approval. Addendum No. 4 analyzed 300 apartment units and up to 10,000 sf of commercial uses on the project site. The currently proposed project includes two less residential units and less commercial space on site and therefore fits within the analysis in Addendum No. 4. The change from apartments to condominium units does not result in any new or significant impacts, as both apartments and condominiums were previously analyzed as multi-family residential development. Therefore there are no substantial changes in the project, there are no substantial changes with respect to the circumstances under which the project is undertaken, and there is no new information of substantial importance, which was not known and could not have been known at the time of certification of the 2015 East Area 1 SP SEIR through Addendum No. 4, and no further environmental review is required. No potential new impacts related to the project have been identified that would necessitate further environmental review beyond the impacts and issues already disclosed and analyzed in the 2008 East Area 1 SP FEIR and 2015 East Area 1 SP SEIR as amended through Addendum No. 4. No other special circumstances exist that would create a reasonable possibility that the project will have a significant adverse effect on the environment.

Therefore, the prior EIRs and Addenda are sufficient to support the proposed action and pursuant to State CEQA Guidelines Sections 15162, no further environmental review is required.

PUBLIC NOTIFICATION:

A notice of public hearing was published in the Santa Paula Times in compliance with state law. Also, in compliance with the City’s Zoning Ordinance, all property owners within a 300- foot radius of the project site were mailed notifications of the public hearing, and the project site was posted with a sign. As of the date of this report no comments have been received.

STRATEGIC PLAN:

The development of condo units, duplex units and live work units in this project will provide a variety of housing typologies in alignment with City Council Strategic Goal:

D. Healthy, Connected & Thriving Community
Housing - Advocate and seek resources for the implementation of the Housing Element 2029 Housing Action Plan
FISCAL IMPACTS:

Approval of Vesting Tentative Tract Map No. 6091 will not result in an immediate or direct fiscal impact to the City’s General Fund. The proposed action enables the subdivision of an already entitled residential development into condominium units and associated private lots.

All processing, review, and inspection costs will be fully recovered through applicant-paid fees. The EA-1 Specific plan allows for up to 10,000 square feet of commercial in Hallock Center which includes Vesting Tentative Tract Map No. 6091 .This project site the will include approximately 6,358 square feet of commercial space, which has the potential to generate future tax revenue from commercial tenants.

At full build-out, the project is expected to produce long-term positive fiscal impacts through increased property tax revenues, sales tax generation, and development impact fee payments, 111
which will help offset the cost of providing municipal services.

OPTIONS:

In addition to staff's recommendation, the Council has the following options:

1. Deny Staff’s recommendation; and/or

2. Provide Staff with additional direction.

ATTACHMENTS:

Exhibit A - Council Resolution No. 7600
Exhibit A - Design Review Approval Letter for Independence at Harvest.pdf Exhibit B - Landscape Plan for VTTM No. 6091.pdf
Exhibit C- Vesting Tentative Tract Map no. 6091 - 25-TM-01.pdf 112

ATTACHMENT A
Resolution No. 7600 &
Conditions of Approval
for VTTM No. 6091
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RESOLUTION NO. 7600

A RESOLUTION OF CITY COUNCIL (I) FINDING THAT NO FURTHER

ENVIRONMENTAL REVIEW IS NECESSARY UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15162

OF THE STATE CEQA GUIDELINES AND (II) APPROVING VESTING TENTATIVE TRACT MAP NO. 6091, AS CONDITIONED, TO ALLOW FOR, A 1 LOT SUBDIVISION FOR THE DEVELOPMENT OF 298 RESIDENTIAL
CONDOMINIUM UNITS, 6358 SQUARE FEET OF RETAIL/OFFICE SPACE, AND 10 LETTERED LOTS FOR PRIVATE STREETS AND LANDSCAPING LOCATED WITHIN THE HALLOCK CENTER DISTRICT OF THE EAST AREA 1 SPECIFIC PLAN AREA.

PROJECT NO. (25-TM-01)
The City Council of the City of Santa Paula does resolve as follows:

SECTION 1: The City Council finds and declares that:

A. On February 26, 2008, the City Council certified the East Area 1 Final Environmental Impact Report (SCH#2006071134) (the “EA1 FEIR”).

B. On March 3, 2008, the City Council approved the East Area 1 Specific Plan SP-3 in accordance with Government Code § 65450, et seq. (“the Specific Plan”). The City Council also approved a Pre-Annexation Agreement and Development Agreement (the “DA”).

C. Following a special election in June 2008, the City Council adopted Resolution No. 6508 on July 7, 2008, finding that voters approved Measure G amending Section III (F) of the Land Use Element of the Santa Paula General Plan and Section III (G) of the Land Use Element to the General Plan.

D. Together, the GPA, Specific Plan and DA allow development of the East Area 1 Project (the “Project”): a mixed use-community of up to 1,500 total residential units and an estimated 810,000 square feet of office, retail, light industrial and civic facilities.

E. In February 2010, the City prepared Addendum No. 1 to the EAO FEIR to address the addition of three parcels to the proposed East Area 1 annexation.

F. Annexation of the Project site was recorded March 7, 2013, with correction recorded May 22, 2013. A series of amendments to the Specific Plan and other entitlements for the Project were subsequently approved.

G. On February 17, 2015, the City approved an amendment to the Specific Plan (EA1- SP 3) and certified a Supplemental EIR to the EA1 FEIR (EA1 SEIR) which revised the land use plan and regulating plan as defined in the then- current Specific Plan and approved a Master Vesting Tentative Map (VTTM No. 5854) that subdivided the EA1SP Area into several “super lots” to facilitate its development. The EA1-SP 3 amendment left the maximum number of residential units (1,500) unchanged. 114

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H. On October 25, 2016, the Planning Commission held a public hearing and recommended that City Council approve eight separate Vesting Tentative Tract Maps (VTTM Nos. 5985, 5986, 5987, 5988, 5989, 5990, 5991, and 5992) to further subdivide the “super lots” created by VTTM No. 5854, creating 274 lots with a mix of single-family, multi-family, and condominium dwelling units, on approximately 72.3 acres of the 501 total acres located within the East Area 1 plan area.

I. On November 21, 2016, the City Council held a public hearing and approved Vesting Tentative Tract Map Nos. 5985 through 5992 for Phase I of the East Area Specific Plan Area. Phase I includes the Haun Creek Neighborhood and portions of the Hallock Center area of the East Area 1 Specific Plan.

J. On June 27, 2017, the Planning Commission held a public hearing and recommended that the City Council approve two additional Vesting Tentative Tract Maps: VTTM Nos. 6000 and 6001 to further subdivide the “super lots” of VTTM No. 5854. VTTM No. 6001 governs Phase II of the Project and includes the Foothill Neighborhood of the East Area 1 Specific Plan. VTTM No. 6000 governs Phase III of the Project and includes the Santa Paula Creek Neighborhood of the East Area I Specific Plan.

K. On July 17, 2017, the City Council held a public hearing and approved Vesting Tentative Tract Maps Nos. 6000 and 6001 for Phase II and Phase III of the Project. VTTM Nos. 6000 and 6001 combined create a total of 525 lots on approximately 140.65 acres of the East Area 1 Plan Area.

L. In May 2021, the Planning Commission recommended City Council approve Addendum No. 2 to the EA1 SEIR to approve an amendment to the East Area 1 Specific Plan (Project. No. 21-SPA-01), expanding the range of residential uses allowed within the Civic and Hallock Center Districts which the City Council approved in June 2021.

M. In March 2024, the City Council approved the fourth and last amendment to the 2008 EA1SP (Amendment No. 4), which increased the number of permitted residential units by 550 units from 1,500 units to 2,050 units, and reduced the amount of commercial development from 215,000 square feet, to up to 10,000 square feet within the Hallock Center (HC) District.

N. In June 2025, LLCB II, LLC (“Applicant”) filed an application (Project No. 25-TM-01) with the City for a Vesting Tentative Tract Map No. 6091 (VTTM No. 6091). The site is proposed on area formerly designated commercial within the HC District. The Map would allow for 298 condominium units and 10 lettered lots (A thru J) for private streets and landscaping.

O. In November 2025, City staff approved a Design Review Packet (25-DR-07) for the future construction of 298 condominium units on the area formerly designated commercial within the HC District.

P. The application for VTTM 6091 was reviewed by the City’s Planning Division, in part, for consistency with the General Plan and conformity with the Santa Paula Municipal Code (“SPMC”).
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Q. In addition, the City reviewed the Project’s environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., “CEQA”) and the regulations promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the “CEQA Guidelines”).

R. Based on the independent judgment of the Planning Commission, the approval of the proposed Ordinance is covered by the EA1 FEIR, EA1 SIER and Addendum No. 4 and no further environmental review is required for the proposed Project pursuant to Public Resources Code Section 21166 and State CEQA Guidelines Section 15162.

S. On December 9th, 2025, the Planning Commission held a public hearing regarding the proposed VTTM No. 6091 and approved Resolution No. 3879 recommending that the City Council approve the project.

T. On January 21st, 2026, the City Council held a duly noticed public hearing regarding this project.

SECTION 2: Vesting Tentative Tract Map Required Findings. Pursuant to Government Code § 66474, the City Council makes the following findings to approve VTTM 6091, subject to the conditions of approval:

A. The proposed subdivision is consistent with applicable general and specific plans.

The proposed subdivision has been reviewed for conformity with the EA1SP and deemed consistent with the plan. The site of the proposed subdivision is zoned Hallock Center District in the EA1SP Regulating Plan. The Hallock District zone applies to areas intended for residential, recreational, and commercial uses. The VTTM is also consistent with the Santa Paula General Plan because the underlying land use designation is East Area 1 Specific Plan, and the subdivision complies with the density intended for this land use.

B. The design and improvement of the proposed subdivision is consistent with the applicable general plan and specific plans. The design and improvement of the proposed subdivision has been reviewed for conformity with the EA1SP and deemed consistent with the plan. The site of the proposed subdivision is zoned Hallock Center District in the EA1SP Regulating Plan. The Hallock District zone applies to areas intended for residential, recreational, and commercial uses. The VTTM is also consistent with the General Plan because the underlying land use designation is East Area 1 Specific Plan, and the subdivision complies with the density intended for this land use.

C. The site is physically suitable for the type of development. The site of the proposed VTTM is currently vacant and cleared of agricultural trees. The site is able to physically accommodate the proposed number of lots, future improvements, site landscaping, and parking, while complying with all applicable development regulations, such as street widths, lot sizes, and requirements in the City Subdivision and Zoning Codes, street standards, and development standards.

D. The site is physically suitable for the proposed density of development. The site 116

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will have a residential area of 17.96 total acres with 298 condominium units at a density of 16.59 dwelling units per acre. This site is able to physically accommodate the proposed density.

E. The design of the subdivision or and the proposed improvements are not likely to cause substantial environmental damage or substantial and avoidable injury to fish or wildlife or their habitat. The site is vacant and already cleared of trees. The proposed improvements to the site will be buffered by other residential areas, the existing recreation center, and a future community park and are thus unlikely to cause substantial environmental damage or substantial and unavoidable injury to fish or wildlife or their habitat.

F. The design of the subdivision and the proposed improvements are not likely to cause serious public health problems. The design of the subdivision and the proposed improvements are in compliance with all required standards. The subdivision proposes facilities and adequate infrastructure to support the proposed residential uses. In addition, the subdivision, as conditioned, is required to be in compliance with all applicable State, County, and City design, building, and other safety related laws, codes, and regulations, including, but not limited to, the California Building Code and California Fire Code. Furthermore, the proposed subdivision will not involve the generation, disposal, use, release, or transportation of a significant amount of toxic or hazardous substances and will not create noxious or offensive odors. Therefore, it is not anticipated that the proposed subdivision will cause serious health problems.

G. The design of the subdivision and the type of improvements will not conflict with easements of record or established by court judgment or acquired by the public at large for access through or use of property within the proposed subdivision; or, if such easements exist, that alternate easements for access or for use will be provided and these will be substantially equivalent to ones previously acquired by the public. Review of the subdivision has revealed that the improvements will not conflict with existing easements acquired for the purposes of providing public access through, or use of, the property.

H. The proposed subdivision will not discharge waste into an existing community sewer system in violation of existing requirements prescribed by the California regional water quality control board pursuant to Division 7 (commencing with Section 13000) of the Water Code. There is sufficient capacity at the Santa Paula Water Recycling Facility to treat the volume of wastewater generated by the proposed subdivision.

I. The subdivision is in the interest of the public health and safety because the proposed development would improve and extend City infrastructure and utilities to better serve the project site and the surrounding area; J. The subdivision is a necessary prerequisite to the orderly development of the surrounding area for the reasons described above. 117

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SECTION 3: Environmental Assessment: The City Council makes the following environmental findings:

A. The City certified EA1 FEIR, adopted the EA1SP, and approved a series of related actions in February 2008. As required by the CEQA, the City adopted findings of fact for the significant impacts identified in the EA1 FEIR and a statement of overriding considerations for those impacts identified as significant and unavoidable after the incorporation of all feasible mitigation into the Project.

B. Addendum No. 1 to the EA1 FEIR, prepared by the City in February 2010, addressed the addition of three parcels to the proposed East Area 1 annexation to allow for the implementation of improvements to the intersection of Telegraph Road and Hallock Drive identified in Mitigation Measure T-2 of the EA1 FEIR.

C. From 2014 through 2016, the City prepared two subsequent Addendums to the EA1 FEIR to address changes to the Project, as well as a Final Supplemental EIR (the “FSEIR”), certified in 2015, for, among other entitlements, an amendment to the Specific Plan, followed by two Addendums to the FSEIR.

D. All prior CEQA documents shall collectively comprise and be referred to herein as the “EA1 FEIR”.

E. The EA1 FEIR (including documents and other materials that constitute the record of proceedings on which the City’s findings and decisions are based) is located at City of Santa Paula, 970 Ventura Street, Santa Paula, CA 93060. The custodian for these documents is the Community and Economic Development Director. This information is provided in compliance with CEQA § 21081.6(a)(2) and CEQA Guidelines § 15091(e).

F. The EA1 FEIR is incorporated into this Resolution by reference as if fully set forth herein.

G. The California Environmental Quality Act (CEQA) requires a review of the information in the FSEIR to address changes to a project or changes to the circumstances under which a project will occur and to assess whether a subsequent or supplemental EIR is required.

H. Pursuant to Section 15162 of the California Environmental Quality Act, approval of Project No. 25-TM-01 does not require a subsequent or supplemental EIR because there are no substantial changes with respect to the circumstances under which the Project is undertaken, and there is no new information of substantial importance, which was not known and could not have been known at the time of certification of the EA1 FEIR. The proposed modified subdivision includes two less residential units and less commercial square footage than what was analyzed in the EA1 FEIR and will not result in any new significant impacts or any substantial increase in severity of the significant impacts identified in the EA1 FEIR for the Project.

SECTION 4: City Council Approval. Based on the foregoing findings, City Council approves Vesting Tentative Tract Map No. 6091 for the East Area 1 Specific Plan subject to the Conditions of Approval set forth in Exhibit “A,” which are incorporated into this 118

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Resolution by reference.

SECTION 5: Reliance on the Record. Each and all of the findings and determinations in this Resolution are based on the competent and substantial evidence, both oral and written, contained in the entire record relating to the project. The findings and determinations constitute the independent findings and determinations of the City Council in all respects and are fully and completely supported by substantial evidence in the record as a whole.

SECTION 6: Limitations. The City Council’s analysis and evaluation of the project is based on the best information currently available. It is inevitable that in evaluating a project that absolute and perfect knowledge of all possible aspects of the project will not exist. One of the major limitations on analysis of the project is the City Council’s lack of knowledge of future events.

In all instances, best efforts were made to form accurate assumptions. Somewhat related to this are the limitations on the City's ability to solve what are in effect regional, state, and national problems and issues. The City must work within the political framework within which it exists and with the limitations inherent in that framework.

SECTION 7: Summaries of Information. All summaries of information in the findings, which precede this section, are based on the substantial evidence in the record. The absence of any particular fact from any such summary is not an indication that a particular finding is not based in part on that fact.

SECTION 8: The City Clerk is directed to mail a copy of this Resolution to Applicant and Applicant’s Representative and to any other person requesting a copy.

SECTION 9: This Resolution is the City Council’s final decision and becomes effective immediately upon adoption.
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PASSED AND ADOPTED this 21st day of January 2026.

ATTEST:

Carlo Juarez,
Mayor
Julie Latshaw,
City Clerk
APPROVED AS TO FORM:

Monica Castillo,
City Attorney
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Exhibit A

CONDITIONS OF APPROVAL
25-TM-01 VTTM No. 6091 for 298 condominium units
(Original Approval 2006-CDP-02 East Area 1 SP-4)
In addition to all applicable provisions of the Santa Paula Municipal Code ("SPMC"), the Limoneira Lewis Community Builders II, LLC (Applicant/Property Owner) agrees for itself, its heirs and assigns that it will comply with the following provisions as Conditions for the City of Santa Paula's Approval of Project No. 25-TM-01 for East Area 1 Vesting Tentative Tract Map No. 6091 ("Project Conditions").

GENERAL CONDITIONS
Planning

1. The Resolution and these associated Conditions of Approval were adopted with the knowledge, understanding and consent of the Property Owner/Applicant.

2. The Property Owners/Applicant must comply with all applicable law including, without limitation, the SPMC and such uncodified regulations, policies, and conditions regulating the Project. In addition, the Property Owners/Applicant must pay all applicable fees and assessments to the City.

3. The Property Owner/Applicant's failure to comply with, or breach of, any Project Conditions may result in the amendment or revocation of this Permit, or any related permits, or other enforcement action, as may be appropriate in the case. The City may undertake such acts and incur such expenses as it may consider necessary to effect compliance, the cost thereof including without limitation, administration costs and recoverable attorney fees, to be reimbursed by the applicant or current property owners, as may be appropriate in the case.

4. This permit is subject to an ongoing review. If at any time valid, substantiated complaints are received, the City, in its discretion, may hold a public hearing held before the City Council, to determine if any condition or the permit should be modified, amended, or revoked.

5. Applicant agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising from the City's approval of Project No. 25-TM-01 for East Area 1, Vesting Tentative Tract Map No. 6091 – Hallock Center District. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of Project No. 25-TM-01 East Area 1 Tentative Tract Map No. 6091, Applicant agrees to defend the City (at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section "the City" includes the City of Santa Paula's elected officials, appointed officials, officers, and employees, and consultants including, without limitation, legal counsel.

6. The Applicant or the Applicant's successor-in-interest is responsible for maintaining the undeveloped portion of the site including weed abatement, graffiti and litter removal, green 121

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fencing, dust control and maintenance of stormwater quality control measures.

7. The Applicant must comply with all applicable provisions of the project's Development Agreement. Annual monitoring is required as outlined in the Agreement.

8. The Applicant must comply with all mitigation measures identified in the Final Supplemental Environmental Impact Report prepared for the East Area 1 Specific Plan Amendment and related approvals. A Mitigation Monitoring and Reporting Program (MMRP) was prepared as part of the environmental review for the project (Resolution No. 6906). The mitigation measures of the MMRP are incorporated into these conditions of approval by reference.

9. In compliance with California law, the Mitigation Monitoring and Reporting Program (MMRP) will be administered for the project. Before the City issues the first Certificate of Occupancy, the Applicant must pay a deposit of $30,000 for the administration of the MMRP. This fee must be paid no later than January 1st of each year until the final Certificate of Occupancy is issued and is subject to change.

10.Prior to the issuance of building permits, plans submitted to the Building Department, Ventura County Fire Protection District, and Planning Department for building permits must contain a printed copy of these Conditions of Approval, the Final Mitigation Monitoring and Reporting Program (MMRP) and the Project number, "25-TM-01" for East Area 1, Vesting Tentative Tract Map No. 6091, in the title blocks of the plans.

Vesting Tentative Map

11.Except as otherwise provided by a development agreement or pursuant to Government Code § 66452.6(a)(1), a tentative map expires twenty-four (24) months after the date the map was approved.

12.The right conferred upon a vesting tentative map is vested for an initial time period of twentyfour (24) months from the date a final map is recorded. Where several final maps are recorded on various phases of a project, approved by a single vesting tentative map, this time period begins for each when the final map for that phase is recorded.

13.The initial time period is automatically extended by any time used by the City for processing a complete application for a grading permit or for design or architectural review, if the time period used by the city to process the application exceeds (30) days from the date the complete application is filed.

14.The conditions under which an extension of time or stay is granted for a vesting tentative map must be consistent with that established for tentative maps.

15.If a developer submits a complete application for a building permit during the initial time period, or any granted extension, the rights conferred by the vesting map continue until the expiration of that building permit or any extension to that building permit that the City may issue.

16.Within twenty-four (24) months after the date the City Council approves a tentative map, or any later date that may be authorized by an extension granted pursuant to this article, the subdivider must cause the subject property to be accurately surveyed and a Final Map to 122

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be prepared in conformance with the tentative map and any and all applicable conditions.

Planning Department

17.The owner/Applicant shall comply with all of the provisions established within the fourth amendment to the current Development Agreement, and any other applicable life safety requirements.

18.The owner/Applicant must prepare and record a declaration of Covenants, Conditions and Restrictions (CC&R's) as required by Civil Code §4250 sufficient to enforce owner/Applicant obligations to the City under this approval. Before the City approves the final map for the project, the CC&R's must be reviewed and approved by the City Attorney and City Engineer.

Project CC&Rs must include provisions requiring the incorporation of drought tolerant landscaping and minimal turf areas in ornamental planting areas. The Applicant must pay all of the City's costs associated with such review including, without limitation, attorney's fees of the City Attorney.

19.Street names for this project must come from the City approved list. Any street names proposed for this project not on the City approved list are subject to review and approval by the City Council.

20.The CC&Rs must include a condition that the Applicant must provide the prospective home buyers disclosure of the following items. Proof of this disclosure, must be provided to the Planning Department and included in the CC&Rs for the project before the City issues the first certificate of occupancy:
a. The presence of an active community park/detention basins that will include sports field lighting for evening use;
b. Continued agricultural uses on the 55 acres on the northern edge of the Specific Plan area.
c. The presence of City Well #7 is nearby and may operate and produce noise and light at any time during the day or night on any or all days of the year.

Cultural Resources

21. Before the start of grading activities in native soils, the project specifications must require a qualified Native American monitor to be present during grading activities within native soils.

The Native American monitor will be authorized to halt construction, if necessary, in the immediate area (up to 200 feet) where buried cultural remains are encountered.

Final Map

22.The Final Map must be processed in accordance with SPMC §§ 16.80.410 through

16.80.470.

23.Permanent survey monuments must be located and installed in a well in accordance with the County of Ventura Road Standards Plate E-4, Revision D for City streets outside the subdivision. The owner/developer shall execute a Subdivision Improvement Agreement (SIA) to be recorded concurrently with the final map. The SIA shall be in a form provided by the City Attorney and content and terms provided by the City Engineer. The owner/developer shall provide 123

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Performance and Payment bonds to ensure the completion of public improvements and necessary private improvements such as the private drainage and private retention basin.

24.The owner/developer shall provide bonds to ensure the placement of required survey monuments including several well monuments and ties within the public streets outside the subdivision boundary.

25.In accordance with Section 3.3.2(b) of the Development Agreement, the owner/developer shall transfer groundwater production equivalent to the Demand Rates set forth in Table 1 of Appendix A of the Potable Water System Master Plan Amendment, dated December 29, 2023 prior to the recordation of the final map.

26.The owner/developer shall dedicate any additional public right-of-way to provide for the full width of public sidewalk and parkway required by the approved plans.

27.The grading, drainage and public improvements plans and all related reports must be submitted to and approved by the City Engineer prior to final map recordation. If the plans and related documents are not completed, the bond amount can be increased to cover the unknown costs as determined by the City Engineer.

Grading, Drainage, and Public Improvement Plans

28.Before the City issues a grading permit, a grading and drainage plan and report for the project must be prepared and approved. The grading plan must demonstrate conformance with the limits of grading exhibit of the project Final SE1R, the standards of the Specific Plan, and the California Building Code. The Public Works Director, or designee, will select the geotechnical/soils evaluations reviewer for the project grading plans. Permittee must reimburse City for all costs associated with review of plans.

29.All grading must conform to Chapter 33 and Appendix J of the California Building Code (CBC) as adopted by the SPMC, and applicable provisions of the County of Ventura Grading regulations as determined by the City Engineer

30.The applicant shall submit a current site-specific geotechnical report that shall include slope stability analysis where needed or requested by the City reviewer. The report shall include design recommendations for the proposed retaining walls and recommendations for building setbacks. The recommendations of the geotechnical report shall be reviewed and approved by the City Engineer prior to issuance of a grading permit.

31.The grading plan shall be consistent with the master grading plan and includes the following minimum requirements:
a. Final earthwork quantities estimates (cut/fill, import/export, removal/recompaction). b. An Erosion Control Plan outlining site specific Construction Best Management Practices (BMPs) for prevention of soil erosion/deposition and non-visible pollutant management in accordance with the current version of the State of California Construction General Permit 2009-009-DWQ and subsequent amendments. c. Final pad and roadwayelevations.
d. Extents of removal and recompaction, existing and proposed topography using 1-foot contours.
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e. Designation of borrow or stockpile site locations for import/export material. f. The extent of all remedial/corrective gradingrequired (over-excavations, etc.) g. Interim drainage detention basin locations and development phase specific drainage requirements based upon the approved project Master Hydrology and Hydraulics report or the area specific approved Hydrology and Hydraulics report.

32.Before the City issues any grading permit that will affect jurisdictional drainages, the Applicant must provide a copy of the applicable regulatory permit (US Army Corps of Engineers, California Department of Fish and Wildlife, County of Ventura, and as applicable Regional Water Quality Control Board) to the Public Works and Planning Departments. With respect to the Haun Barranca and or Santa Paula Creek restoration permits, the Applicant must submit documentation that the project requirements are satisfied or bonded for (if required by the regulatory agencies). The Applicant must also provide a plan documenting that the restoration efforts will be implemented consistent with the timing requirements of the permits.

33.Before the City issues a grading permit, a Construction Management Plan, including construction truck routes, traffic control plan, and a staging plan, must be submitted for review and approval by the Public Works Director, or designee. The plan must include the duration of the grading operation and construction activities, import/export truck routes, and a daily time schedule of operations. Site construction access must utilize designated truck routes.

34.The Applicant must reconstruct any existing public improvements adjacent to the limits of the project damaged during the construction of the project.

35.Public streets that are utilized for construction and grading operations must be maintained and swept daily during construction activity using a pickup type street sweeper.

Drainage

36.Before the City issues a grading permit, the Applicant must submit a Hydrology and Hydraulic study to the Public Works Director, or designee, for review and approval.

Applications must demonstrate compliance with the City approved project Master Hydrology and Hydraulic report.

37.The Applicant must construct the proposed onsite and offsite drainage facility improvements and the debris and detention basin provisions as identified in the Specific Plan and Master Hydrology and Hydraulic Report documents that are related to this phase of the development. An appropriate maintenance mechanism and operations plan must be approved by the Public Works Director, or designee, as part of final design. Drainage and flood control facility design, including modifications to the existing on-site drainages must be in accordance with the requirements of the Public Works Director, or designee.

38.Proposed Drainage facilities can be built in phases but shall be constructed simultaneously with the grading operations of each phase of construction. Construction phasing plan must be approved by the Public Works Director, or designee, as part of final design. Storm drain infrastructure phasing plan is required to ensure public health and safety and to prevent possible adverse effects of construction operations on downstream storm drain infrastructures during a storm event.
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39.The drainage design must incorporate the requirements of the current 2025 edition of Ventura County Technical Guidance Manual, and the County of Ventura Municipal Separate Storm Sewer System (MS4). The current edition provides for the use of the 2011 edition, since the project entitlement had sufficiently progressed prior to the adoption of the 2025 Ventura County Stormwater Technical Guidance Manual (TGM) on May 12th, 2025.

40.The Hydrology and Hydraulics report for the development must address offsite drainage patterns and flows that could affect the properties downstream.

41.The private Storm Drains within the project shall be privately owned and maintained by the Home Owners Association (HOA).

Stormwater Quality

42.Before the City issues a grading permit, the project Applicant must submit a project Notice of Intent (NOI) to the California State Water Resources Control Board, Storm Water Permit Unit in accordance with the NPDES Construction General Permit CAS004004; Order No.

R4-2021-0105 and the further detailed in the 2025 Ventura County Stormwater Technical Guidance Manual (TGM). The Applicant must submit the project Stormwater Pollution Prevention Plan (SWPPP) for review and approval by the Public Works Director, or designee.

43.Development drainage design practices must be performed in accordance with the Ventura Countywide Stormwater Quality Management Program, National Pollution Discharge Elimination System (NPDES) Permit No. CAS004004 and current permit updates as well as the 2011 Ventura County Technical Guidance Manual. Project drainage designs must incorporate Post Construction Best Management Practices (BMPs) for review and approval by the Public Works Director, or designee, and must comply with MS4 requirements.

44.Before the City issues a grading permit, parking areas and associated drive aisles must be designed in accordance with the Ventura County Technical Guidance Manual. The design must be submitted to the Public Works Director, or designee, for review and approval.

Water and Wastewater

45.Before the City issues a grading permit, the Applicant must provide a potable water infrastructure report and water improvement plans for review and approval by the PublicWorks Director, or designee. Report and plans shall be in accordance with the approved Master Water Plan and the Development Agreement.

46.Before the City issues a grading permit, the Applicant must prepare a detailed utility infrastructure construction phasing plan for reviewed and approval by the Public Works Director, or designee. The plan shall show the extent and schedule of each phase, connection points, and pipeline alignments.

47.All public water and public sewer facilities must be designed and constructed in accordance with the adopted City Standards as well as the provisions of the Standard Specifications of Public Works Construction (SSPWC) aka the "Greenbook." Improvement plans detailing materials, layout and equipment manufacturers must be submitted for review and approval by the Public Works Director, or designee.
126

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48.Before the City issues building permits, the Applicant must submit for review and approval by the City Public Works Director, or designee, evidence that the project incorporates water conservation Best Management Practices (BMPs) and water conserving measures. The water conservation measures were identified in the project Water Supply Assessment (WSA) and in the Draft Specific Plan. Provide water conservation education materials and notification for the proper use and maintenance of water conservation facilities to the Public Works Director for review and approval. Before the City issues a grading permit, the Applicant shall submit a project specific sewer report and improvement plans for review and approval by the Public Works Director, or designee. The reports and the plans shall be in accordance with the approved Master Sewer Plan and shall include design, selection of materials and the operation of the facilities. Prior to the issuance of the certificate of occupancy for the first unit, residential or commercial, the Zone 200 water tank shall be constructed and accepted by the City.

49.Prior to the issuance of the certificate of occupancy for the first unit, residential or commercial, Well 7 must be completed, commissioned and permitted to operate by the State Division of Drinking Water.

50.The water distribution system within the project shall be privately owned and maintained and served by two points of connection with one domestic water meter each from the City.

Circulation and Traffic

51.Street configurations that are not included in the SPMC, Specific Plan or General Plan documents must be reviewed and approved by the Ventura County Fire Protection District and the Public Works Director, or designee.

52.Before City approves the grading plan, traffic calming devices must be approved by the Fire Chief and Public Works Director or designee.

53.Before the City issues a grading permit, traffic circulation and control on adjacent streets, including all curb openings, control signs for regulation, warning, and guidance of traffic, must be designed as required by the Public Works Director, or designee. Traffic circulation and control onsite must meet the approval of the Planning Director and Public Works Director, or designee.

54.The developer/owner shall provide a final study on the left-hand turn-pocket from Hallock into the project driveway to determine the appropriate queuing and the possible need for vehicle sensors and signal coordination with the traffic signal at Hallock and Telegraph.

55.A cross-walk with RRFBs may be required at the main entrance on Santa Paula Street to allow pedestrians to safely access to the park. Street lights may be required on each side. Locations must be at the intersection of street centerlines, and as designated by the Public Works Director, or designee. All survey monumentation must be installed in accordance with the County of Ventura Road Standards and must comply with Business and Professions Code 8771.

56.Before the City approves any improvement plans, the Applicant must submit a street lighting plan for review and approval by the Public Works Director, or designee. The plan must include the light fixture lumens proposed within the project boundaries. Street 127

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lights must utilize 3000K LED and/or dark sky technology as identified by the Public Works Director, or designee. For project streets that connect to an existing street, the plan must identify the location of the first existing street light on the existing street. Street lights shall be located in accordance with an approved photometric plan consistent with ANSI/IES RP-8.

57.Applicant must obtain all necessary encroachment permits before the city approves any subdivision map or grading permit as applicable. Typical permits include, without limitation, Southern California Edison Company, Southern California Gas Company, Verizon Communications (telephone), Time Warner (cable television), Ventura County Watershed Protection District, Ventura County Transportation Department, Ventura County Transportation Commission (railroad), and Caltrans.

58.Prior to building permits being issued: all water; sewer and storm drain construction within the public City streets shall be inspected by public works inspectors and completed per the approved improvement plans; the private streets shall have all curb and gutters; base and the base course of paving installed.

Ventura County Fire Department

59.Prior to combustible construction, a paved all-weather access road / driveway suitable for use by a 20-ton Fire District vehicle shall be installed at locations approved by the Fire District.

60.Prior to combustible construction, all utilities located within the access road and the first lift of the access road pavement shall be installed. A minimum 20-foot clear width shall remain free of obstruction during any construction activities within the development once combustible construction starts.

61.All access roads / driveways shall have a minimum vertical clearance of 13 feet 6 inches (13' 6") of building to sky.

62.Prior to construction the applicant shall submit two (2) site plans to the Fire District for approval of the location of fire lanes. Prior to occupancy, all fire lanes shall be posted “NO PARKING-FIRE LANE-TOW AWAY” in accordance with California Vehicle Code, the International Fire Code and current VCFPD Fire Lane Standards. All signs and or Fire Lane markings shall be within recorded access easements.

63.Address numbers, a minimum of 4 inches (4") high, shall be installed prior to occupancy, shall be of contrasting color to the background, and shall be readily visible at night. Brass or gold-plated numbers shall not be used. Where structures are set back more than 150 feet (150') from the street, larger numbers will be required so that they are distinguishable from the street. In the event the structure(s) is not visible from the street, the address number(s) shall be posted adjacent to the driveway entrance on an elevated post.

64.The minimum fire flow required shall be determined as specified by the current adopted edition of the International Fire Code Appendix B with adopted Amendments and the applicable Water Manual for the jurisdiction (whichever is more restrictive). The applicant shall verify that the water purveyor can provide the required volume and duration at the project prior to obtaining a building permit.
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65.All structures shall be provided with an automatic fire sprinkler system in accordance with current VCFPD Ordinance at time of building permit application.

66.Plans for all fire protection systems (sprinklers, dry chemical, hood systems, etc.) shall be submitted, with payment for plan check, to the Fire District for review and approval prior to installation. Note: Fire sprinkler systems with 20 or more heads shall be supervised by a fire alarm system in accordance with Fire District requirements.

67.The applicant shall obtain VCFD Form #610B "Requirements for Construction" prior to obtaining a building permit for any new structures or additions to existing structures.

68.Two (2) means of ingress/egress shall be provided to the development in accordance with Fire District access standards.

69.Access Road Width, Private Roads/Driveways - Private roads shall comply with Public Road Standards.
a. Access road width of 36 feet shall be provided for residential use with parallel parking permitted on both sides.
b. Access road width of 32 feet shall be provided for residential use with parallel parking permitted on one side.
c. Access road width of 24 feet shall be required with no on-street parking permitted.

70.Prior to construction, the applicant shall submit plans to the Fire District for placement of fire hydrants. On plans, show existing hydrants within 500 feet of the development. Indicate the type of hydrant, number, and size of outlets.

71.Fire hydrant(s) shall be provided in accordance with current adopted edition of the California Fire Code, Appendix C and adopted amendments at time of building permit application. Onsite fire hydrants may be required as determined by the Fire District.

72. Prior to combustible construction on any parcel, a fire hydrant capable of providing the required fire flow and duration shall be installed and in service along the access road driveway at a location approved by the Fire District, no further than 250 feet from the building site.

The owner of the combustible construction is responsible for the cost of this installation.

73.Prior to the occupancy of any structure, blue reflective hydrant location markers shall be placed on the access roads in accordance with Fire District standards. If the final asphalt cap is not in place at time of occupancy, hydrant location markers shall still be installed and shall be replaced when the final asphalt cap is completed.

By signing this document, Applicant certifies that it read, understood, and agrees to the Project Conditions listed in this document.

Limoneira Lewis Community Builders II, LLC Date
129
November 24, 2025
LLCB II/ TK Consulting, Inc.,
DBA Qtative Development Solutions
4350 Von Karman Ave., Suite 200,
Newport Beach, CA 92660
Re: Design Review Approval – Independence at Harvest
Project No. 25-DR-06
APNs: 107023003, 107023004, 107023005, 107023006
Address: Independence at Harvest (Specific lot/phase information) Dear Applicant/Representative:

The City of Santa Paula staff and contracted consultants have completed the Design Review Committee of the proposed architectural, landscape, and site design plans for the Independence at Harvest residential/mixed use development. After thorough consideration of the materials submitted, the Design Review application has been approved subject to the conditions listed herein.

Project Description
The Independence at Harvest project includes the construction of 298 new residential units and approximately 6,000 square feet of commercial development (composed of live work space and retail) within the larger Harvest at Limoneira Specific Plan area. The application encompasses architectural elevations, color and materials, roofing selections, window and door configurations, landscaping, lighting, and associated site improvements consistent with the adopted Specific Plan and Community Design Guidelines.

Findings
The Design Review by staff found that the project meets the required findings pursuant to Santa Paula Municipal Code Section 16.222, including:

1. The project exhibits a cohesive and high-quality design consistent with the Harvest at Limoneira Specific Plan and citywide design standards.

2. Architectural elements, materials, and massing contribute to a visually appealing neighborhood identity and are compatible with surrounding development in the Harvest community.

3. Site layout, building orientation, and landscaping provide an attractive and functional pedestrian environment.

4. The proposed design supports a unified community character and avoids adverse visual impacts.

Exhibit A
130
Conditions of Approval
The following conditions apply to this Design Review approval:

1. Final Plans. The applicant shall submit final architectural, landscape, and civil plans for review and approval by the Community & Economic Development Department and contracted consultants prior to issuance of building permits. The final plans and documents needed for permit issuance must contain the following:
 A plan note stating, “The increased building height is a result of a City imposed requirement for retail spaces which impacts the first-floor clearance height. As a result, the overall height of the mixed-use portion of the development is 43’-1”; 3’- -1” above the 40’ maximum height requirement in the Hallock Center (CD) Zoning District. The additional height will not detrimentally impact the project or adjacent properties.”
 A final loading plan showing how goods will be transported on site, and within the mixed-use portion of this development.
 Final Design Review packet describing each architectural type, color scheme and palettes.
 Vinyl fencing treatments must be reviewed and approved by the Ventura County Fire Department prior to plan check or building permit issuance.  Open space calculations and shaded diagrams for each use show that the hardscape is not more than 50% of the front setback area.

2. Material Consistency. Any changes to exterior materials, colors, or architectural details must be submitted for Planning Division approval prior to implementation.

3. Landscaping. Plant species, irrigation plans, and tree placement shall comply with the approved landscape palette and water-efficient landscape standards. The final landscaping plans shall include the following tree/shrub types including in the updated plant glossary: Trees: Rose vertical standard, Magnolia Grandiflora “Majestic Beauty,” Pyrus calleryana “Chanticleer”. Shrubs: Buxus microphylla japonica, Juniperus scopilorum “Skyrocket,” Podcarps elongatus “Monmal, and Rosa f. “Trumpeter.”

4. Lighting. All exterior lighting shall be shielded, downward-directed, and consistent with the approved fixture cut-sheets.

5. Code Compliance. The project shall comply with all applicable provisions of the Santa Paula Municipal Code, the Harvest at Limoneira Specific Plan, and any conditions imposed through prior entitlements.

6. State and Local Regulations. All improvements must meet California Building Code, Fire Code, accessibility requirements, and Ventura County Fire Department conditions.

7. Validity. This Design Review approval is valid for 24 months from the date of approval.

Building permits must be secured within this period unless an extension is granted by the City.

8. Fees. All required City fees must be paid prior to issuance of building permits or other applicable approvals.

Next Steps
Please contact the Community & Economic Development Department to schedule final plan check submittal. Staff will continue to coordinate with you throughout the permitting and construction phases to ensure consistency with all approved design elements. 131
If you have any questions regarding this Design Review approval, please contact James Mason, Community & Economic Development Director, at (805) 933-4214 x251 or by email at [email protected]
Regards,
James Mason
Community & Economic Development Director
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INDEPENDENCE @ HARVEST IN LIMONEIRA SANTA PAULA, CA

LLCB II, LLC

A JOINT VENTURE BETWEEN THE LIMONEIRA COMPANY & LEWIS GROUP OF COMPANIES 1156 N. MOUNTAIN A VENUE, UPLAND CA 91786
(909) 985-0971 JOB# 22-046 DATE: 10-30-2025
REC. AREA & MAIN ENTRY PERSPECTIVES L4
136
M

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OHW W OHW W OHW W OHW W OHW OHW OHW G G G G G G
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O O O O O O O O O O O O O O O O O O O O O O O O O O O O O RW RW HARVEST LOOP ELECT. SUB
ELECT. SUB
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INDEPENDENCE @ HARVEST IN LIMONEIRA SANTA PAULA, CA

LLCB II, LLC

A JOINT VENTURE BETWEEN THE LIMONEIRA COMPANY & LEWIS GROUP OF COMPANIES 1156 N. MOUNTAIN A VENUE, UPLAND CA 91786
(909) 985-0971 JOB# 22-046 DATE: 10-30-2025
NORTH

FENCE AND WALL PLAN
1"=60'-0"
0 30' 60' 120'
1 6' HT. TUBULAR STEEL FENCE
2 3
STUCCO WALL 5'-6" PRIVACY VINYL FENCE
7 MAIN VEHICULAR ENTRY GATE ELEVATION
LEGEND

STUCCO WALL

PRIVACY FENCE

TUBULAR STEEL FENCE
PEDESTRIAN GATE *

TILE SEAT WALL
4 TILE SEAT WALL

SPLIT FACE WALL
6 SPLIT FACE WALL

ENTRY PILASTER
5 ENTRY PILASTERS (48" SQ.)

MAIN VEHICULAR ENTRY

GATE ELEVATION

EXISTING FENCE

RETAIL PLAZA MAIL ROOM

FRONT PORCH PART OF
ARCHITECTURE (TYP.)

COURTYARD ENTRY

BEHIND STUCCO

WALL W/ DECORATIVE
GATE (TYP.)

ENTRY PORTAL

DOG PARK

TOT LOT AREA
L5
8 ENTRY PORTAL

PEDESTRIAN GATE
9 24" SQ. STUCCO PILASTER
4" THICK PRECISION CAP
COLOR: NATURAL GRAY
1 24" SQ. CMU BLOCK

COLUMN W/
STUCCO FINISH.

COLOR: WHITE
2 ADJACENT WALL/ OR

FENCE PER PLAN
3 1
3 2
Note:

Mechanical equipment will be screened from public view
per Specific Plan #EA1SP 6.4.3 (B) (8) & #EA1SP 4.9.5
137
Private Open Space provided 53,683 s.f.

Common area planting 124,490 s.f.

Common hardscape
Pool & spa "common" 1,954 s.f.

Turf "common" 4,060 s.f.

LEGEND
74,440 s.f.

Total common open space provided 204,944 s.f. = 27.0%
Net Total: 759,561 s.f.

Common open space required 93,875 s.f.

Private Open Space required 29,800 s.f.

S A N T A P A U L A S T R E E T

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320.70 FF
324.30 FF
T
324.34 FS
INDEPENDENCE @ HARVEST IN LIMONEIRA SANTA PAULA, CA

LLCB II, LLC

A JOINT VENTURE BETWEEN THE LIMONEIRA COMPANY & LEWIS GROUP OF COMPANIES 1156 N. MOUNTAIN A VENUE, UPLAND CA 91786
(909) 985-0971 JOB# 22-046 DATE: 10-30-2025
NORTH

OPEN SPACE EXHIBIT
1"=60'-0"
0 30' 60' 120'
L6
138
R R R R R R R R X X X X X XX X X X X X X X X X X X X X X X X X X X X X X X X XX X XX X X X X X X X X X X X X X X X X X X X X X X X X X X X XX X X X X X X X X X X X X X X X X X X X XX X X XX X X X X X X X X X X M ELECT. SUB ELECT. SUB CLEAR KEEP RESTROOM RESTROOM MECHANICAL RESTROOM STORAGE CONCESSION RESTROOM N 69°34'49" E 1440.36' N 32°16'42" W 197.58' N 32°16'42" W 29.25' R=648.00 L=348.37' Δ=30°48'09" R=536.00 L=564.42' Δ=60°20'01" S 87°15'10" W 371.84' S 69°49'16" W R=464.00 L=141.17' Δ=17°25'54" 70.67' S 78°37'27" W 31.51' S 68°20'07" W 71.33' S 20°19'42" E 269.03' S 88°54'48" E 509.23' R=100.00 L=15.36' Δ=8°48'10" S 69°49'16" W 35.32 Δ=12°17'56" R=94.00 L=4794.07 Δ=12°17'57" R=211.00 L=4794.07 5' 8' 5' 6' 14' 12' 17'
17'
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12' 9.6'
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9.7'

8.5' 10.2'

3.5'
9'
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11'
16'
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10.2'
6'

10.0'

9.7'
1' 11'

10.0'
10'
10'
10'
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11'

6.6'

5.7'
10'
10'
14' N 63°04'51" W 180.53 S 72°08'39" W 18.55 S 26°55'09" W 434.10 n:\projects\0629\02 _multi family\engineering\acad\tentative map\0629.02_ttm_rev.dwg DRAWING: R.C.E. DATE: PROJECT ENGINEER WORK ORDER SHEET NO. OF DRAWN BY: CHECKED BY: SCALE: HORIZ. VERT. 333 N. LANTANA ST, SUITE 287, CAMARILLO, CA 93010 PHONE: 805.322.4443 WEBSITE: WWW.ECGCIVIL.COM CITY OF SANTA PAULA, COUNTY OF VENTURA, STATE OF CALIFOR 0629.02 1 2 LOTS 1-3 & PARCEL A OF TRACT 5854 VESTING TENTATIVE TRACT MAP NO. 609 FOR CONDOMINIUM PURPOSES AS NOTED N/A GJM GHP GLEN H. PACE 61468 10/30/2025 0 SCALE: 1"=80' 80 160 240 NS E W VICINITY MAP 1"=1,000' NS W E S.P.R.R. TELEGRAPH RD STATE RTE 126 SANTA

LOOP HARVEST

PAULA ST PROJECT SITE SANTA PAULA CREEK
HAUN CREEK VESTING TENTATIVE TRACT NO. 6091 IN THE CITY OF SANTA PAULA 1 LOT FOR CONDOMINIUM PURPOSES SHEET INDEX PREPARER'S STATEMENT UTILITIES PROJECT SUMMARY LEGAL DESCRIPTION WATER CITY OF SANTA PAULA SEWER CITY OF SANTA PAULA STORM DRAIN CITY OF SANTA PAULA ELECTRIC SOUTHERN CALIFORNIA EDISON GAS SOUTHERN CALIFORNIA GAS COMPANY TELEPHONE FRONTIER COMMUNICATIONS CABLE TELEVISION SPECTRUM CABLE SOLID WASTE ATHENS ENVIRONMENTAL SERVICES FIRE PROTECTION VENTURA COUNTY FIRE DEPARTMENT PUBLIC SAFETY CITY OF SANTA PAULA POLICE DEPARTMENT LAND USE EXISTING: EAST AREA 1 SPECIFIC PLAN SP-3 ZONING AREA FLOOD ZONE ZONE X EXISTING: HALLOCK CTR & WEST CTR OVERLAY GROSS AREA: 17.96 ACRES ± NET AREA: 17.44 ACRES ± LOTS PROPOSED ONE-LOT SUBDIVISION FOR CONDOMINIUM PURPOSES GENERAL NOTES UNITS 268 DUPLEX UNITS (134 RESIDENTIAL BUILDINGS) 24 TOWNHOME UNITS (2 RESIDENTIAL BUILDINGS & 2 LIVE-WORK BUILDINGS) 6 MIXED-USE UNITS (1 MIXED-USE BUILDING) SURVEY NOTES THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION. ENGINEER: GLEN H. PACE, RCE 61468 DATE: 10/30/2025 1. VESTING TENTATIVE TRACT MAP 2. PRELIMINARY GRADING, DRAINAGE, & UTILITIES GENERAL: 1. ALL DIMENSIONS, AREAS, AND GRADE ELEVATIONS SHOWN ARE APPROXIMATE ONLY. GRADE ELEVATION CHANGES WHICH REMAIN IN SUBSTANTIAL CONFORMANCE WITH THE ELEVATIONS DEPICTED ON THIS VESTING TENTATIVE TRACT MAP SHALL BE PERMITTED SUBJECT TO THE SATISFACTION OF THE CITY OF SANTA PAULA. 2. PERMISSION IS REQUESTED TO COMBINE LOTS TO THE SATISFACTION OF THE CITY OF SANTA PAULA COMMUNITY DEVELOPMENT DEPARTMENT. 3. ALL NEW STREETS/ DRIVES SHOWN ON THIS VESTING TENTATIVE TRACT MAP SHALL BE PRIVATELY OWNED AND MAINTAINED. PAVING IMPROVEMENTS SHALL BE IN ACCORDANCE WITH THE REQUIREMENTS OF THE CITY OF SANTA PAULA PUBLIC WORKS AND COMMUNITY DEVELOPMENT DEPARTMENTS. 4. ALL GRADING SHALL CONFORM TO APPLICABLE CITY OF SANTA PAULA STANDARDS. NEWLY GRADED SLOPES SHALL BE PRIVATELY MAINTAINED. 5. UNLESS OTHERWISE STATED ON THESE PLANS, ALL PAD ELEVATIONS ARE 0.75' BELOW THE STATED FINISH FLOOR ELEVATIONS. 6. THE DESIGN OF THE SUBDIVISION AND THE TYPE OF IMPROVEMENTS WILL NOT CONFLICT WITH EASEMENTS ACQUIRED BY THE PUBLIC AT LARGE FOR ACCESS THROUGH, OR USE OF, PROPERTY WITHIN THE PROPOSED SUBDIVISION. UTILITIES: 7. NEW UTILITY LOCATIONS, DEPTHS, AND EASEMENTS ARE APPROXIMATE. 8. NEW STORM DRAINAGE IMPROVEMENTS ARE TO BE PRIVATELY OWNED AND MAINTAINED. 9. STORMWATER QUALITY TREATMENT MEASURES SHALL BE IMPLEMENTED IN ACCORDANCE WITH THE VENTURA COUNTY MUNICIPAL STORMWATER (MS4) PERMIT AND TECHNICAL GUIDANCE MANUAL (TGM). STORMWATER QUALITY TREATMENT FACILITIES SHALL BE PRIVATELY OWNED AND MAINTAINED. 10. NEW SEWER IMPROVEMENTS SHALL BE PRIVATELY OWNED AND MAINTAINED. NEW ONSITE SEWER MAINS SHALL BE 8-INCH DIAMETER UNLESS OTHERWISE SHOWN. 11. NEW POTABLE WATER IMPROVEMENTS SHALL BE PRIVATELY OWNED AND MAINTAINED. NEW ONSITE WATER MAINS SHALL BE 8-INCH DIAMETER UNLESS OTHERWISE SHOWN. 12. EACH BUILDING SHALL BE SERVICED BY ONE (1) WATER METER AND ONE (1) SEWER SERVICE LATERAL. 13. FIRE HYDRANT LOCATIONS TO BE DETERMINED BY VENTURA COUNTY FIRE DEPARTMENT. 14. ANY EXISTING CONFLICTING UTILITY FACILITIES SHALL BE REMOVED AND/OR RELOCATED AT THE DIRECTION OF THE UTILITY OWNER. APNs: 107-0-230-035, -045, -055, AND -065 LOTS 1 THROUGH 3, INCLUSIVE, AND PARCEL A OF TRACT NO. 5854 IN THE CITY OF SANTA PAULA, COUNTY OF VENTURA, STATE OF CALIFORNIA, AS PER MAP RECORDED ON DECEMBER 20, 2017 IN BOOK 165, PAGES 83 TO 103 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. APNs 107-0-230-035, -045, -055, & -065 BASIS OF ELEVATIONS: THE VERTICAL DATUM OF THIS SURVEY IS THE NORTH AMERICAN VERTICAL DATUM OF 1988 (NAVD88), PER TIES TO BENCH MARK BM 65-4MR1 1.45 MILES NORTHEASTERLY ALONG THE SOUTHERN PACIFIC RAILROAD FROM THE STATION IN SANTA PAULA, THENCE 0.05 MIL NORTHEASTERLY ALONG SANTA PAULA FREEWAY IN THE TOP AND 0.5 FOOT SOUTHERLY FROM THE NORTH END OF THE WEST CONCRETE ABUTMENT OF HIGHWAY BRIDGE NUMBER 52-59 SPANNING HAUN CREEK, 21.7 FEET NORTHERLY FROM THE CENTER OF THE END OF THE ABUTMENT AND LEVEL WITH THE HIGHWAY SURFACE, AT ELEVATION 312.125 FEET. BASIS OF BEARINGS: THE BEARINGS SHOWN HEREON ARE BASED UPON THE CALIFORNIA COORDINATE SYSTEMS OF 1983 (CCS83), ZONE 5 (2007.00 EPOCH) IN ACCORDANCE WITH THE CALIFORNIA PUBLIC RESOURCES CODE SECTIONS 8801-8819; SAID BEARINGS ARE BASED LOCALLY UPON TIES TO THE FOLLOWING CALIFORNIA SPATIAL REFERENCE SETWORK STATIONS: STATION NORTHING EASTING ELLIPSOID HEIGHT 1-SIGMA ACCURACIES FMTP 1972737.54' 6291985.33' 1192.49' 0.003'(N), 0.002'(E) OVLS 1943471.36' 6216906.14' 229.28' 0.003'(N), 0.003'(E) GENERAL EXISTING EASEMENTS PROPOSED EASEMENTS/ROW (SEE TITLE REPORT FOR FULL ITEM SUMMARY) 1226 LLCB II, LLC 1156 N. MOUNTAIN AVE. UPLAND, CA 91786 OWNER/DEVELOPER ARCHITECT ANGELENO ASSOCIATES, INC. 147 E. CITY PLACE DR. SANTA ANA, CA 92705 CIVIL ENGINEER ENCOMPASS CONSULTANT GROUP, INC. 333 N. LANTANA ST., SUITE 287 CAMARILLO, CA 93010 GEOTECHNICAL ENGINEER VERDANTAS 26074 AVENUE HALL, SUITE 21 SANTA CLARITA, CA 91355 A 10-FOOT WIDE EASEMENT FOR PIPELINE PURPOSES IN FAVOR OF UNION OIL COMPANY OF CALIFORNIA PER 757 O.R. 442 & 444. A 20-FOOT WIDE MULTIPURPOSE TRAIL EASEMENT IN FAVOR OF THE CITY OF SANTA PAULA PER INSTRUMENT NO. 20171220-00164292 OF OFFICIAL RECORDS. AN EASEMENT FOR UTILITIES AND ACCESS IN FAVOR OF SOUTHERN CALIFORNIA EDISON PER INSTRUMENT NO. 20180726-00085833 OF OFFICIAL RECORDS. (EX. INFRASTRUCTURE TO BE RELOCATED AND ESM'T TO BE QUITCLAIMED) A 15-FOOT WIDE EASEMENT FOR STORM DRAINAGE IN FAVOR OF THE CITY OF SANTA PAULA PER INSTRUMENT NO. 20190725-84157 OF OFFICIAL RECORDS. A 24-FOOT WIDE EASEMENT FOR TEMPORARY EMERGENCY ACCESS IN FAVOR OF THE COUNTY OF VENTURA PER INSTRUMENT NO. 2025000011981 OF OFFICIAL RECORDS. * TO BE QUITCLAIMED PUBLIC ACCESS EASEMENT OVER ALL PRIVATE STREETS IN FAVOR OF ALL GOVERNMENT AGENCIES PROVIDING FOR THE PUBLIC SAFETY, HEALTH, AND WELFARE. 1' WIDE RIGHT OF WAY DEDICATION FOR PUBLIC SIDEWALK. APNs: 107-0-230-035, -045, -055, AND -065 EASEMENTS LISTED BELOW ARE BASED UPON A PRELIMINARY TITLE REPORT ISSUED BY LAWYERS TITLE COMPANY, DATED JUNE 9, 2025. SAID REPORT IS PRESUMED TO BE COMPLETE AND ACCURATE. ECG DOES NOT WARRANT THE ACCURACY OR COMPLETENESS OF SAID PRELIMINARY REPORT. 1 PARKING SUMMARY GUEST ON-SITE RESIDENTIAL TOTAL 116 586 702 TOTAL PARKING REQUIRED: 617 (2.0 SPACES/DUPLEX, 2.25 SPACES/MULTI-FAMILY, 1 SPACE/300 S.F. RETAIL) LEGEND PROPOSED UTILITY LEGEND EXISTING UTILITY LEGEND 31

HARVEST LOOP

SANTA PAULA ST

HALLOCK DR

TELEGRAPH RD VTA CNTY RAILROAD

SANTA PAULA CREEK
FERRIS DR TEXAS LN TRACT BOUNDARY TRACT BOUNDARY TRACT BOUNDARY TRACT BOUNDARY TRACT BOUNDARY TRACT BOUNDARY 107-0-230-035 107-0-230-045 107-0-230-055 107-0-230-065 PARCEL G1 TRACT 5854 165 MR 83 PARCEL G TRACT 5854 165 MR 83 LOT 1 LOT 2 PARCEL A LOT 3 PARCEL F TRACT 5854 165 MR 83 PARCEL C1 TRACT 5854 165 MR 83 PARCEL B TRACT 5854 165 MR 83 LOT 1 TRACT 5985 167 MR 16 6 PM 80 (R29) 107-0-170-105 107-0-170-155 107-0-170-145 107-0-170-085 107-0-170-075 107-0-170-135 107-0-170-235 107-0-170-175 32 12 12 31 31 ROAD "E" ROAD "A" ROAD "A"ROAD "D" ROAD "M" ROAD "L" FITNESS

LEASING
TRASH POOL PACKING HOUSE ST ROAD "B" ROAD "C" DRY UTILITY CONSULTANT MORROW MANAGEMENT 1130 VIA CALLEJON SAN CLEMENTE, CA 92673 104 PARK 114 109 103 108 27 29 30 50 39 52 51 49 48 40 41 42 43 44 45 02 05 06 107 106 124 121 122 123 120 118 116 119 117 115 110 111 112 113 24 60 61 62 59 58 57 56 55 54 53 46 09 07 08 31 11 12 13 14 15 03 47 32 36 35 34 33 MAINT 23 21 22 136 135 134 133 132 131 129 130 128 105 19 38 37 138 137 101 99 97 95 102 100 98 96 94 92 91 89 87 84 82 78 76 93 90 88 86 85 83 81 80 79 77 75 74 73 72 70 71 01 04 10 18 16 17 MAIL 127 125 126 63 64 65 66 67 68 69 20 26 25 28 125.50 FS TRACT BOUNDARY RIGHT-OF-WAY EXISTING EASEMENT PROPOSED EASEMENT EXISTING LOT LINE / PROPERTY LINE STREET CENTER LINE RETAINING WALL ASPHALT CONCRETE PAVING PORTLAND CEMENT CONCRETE PAVING SURFACE ELEVATION CALLOUTS BUILDING NUMBER 1.0% 149 SWRW E COMM GOHW POTABLE WATER LINE RECYCLED WATER LINE SEWER LINE STORM DRAIN LINE ELECTRICAL LINE NATURAL GAS LINE COMMUNICATION LINE OVERHEAD WIRES OIL LINE IRRIGATION LINE OIRR SDSW POTABLE WATER LINE SEWER LINE STORM DRAIN LINE DRY UTILITY JOINT TRENCH SEWER MANHOLE STORM DRAIN MANHOLE STORM DRAIN INLET STORM/SEWER CLEANOUT STORMFILTER DEVICE STORMGATE MANHOLE ZONE AE ZONE X 139 OWNER: LLCB, LLC 26 26 3235 35 *** EXISTING LOT LINE EXISTING LOT LINE EXISTING LOT LINE EXISTING LOT LINE ROAD"F" ROAD"G" ROAD"H" ROAD "K" ROAD "N" ROAD"I"
ROAD"J" ZONING DATA SUMMARY CATEGORY COMMERCIAL RESIDENTIAL REQ'D/ALLOWED PROPOSED REQ'D/ALLOWED PROPOSED LOT COVERAGE - - - 54.4% DENSITY - - 21 DU/AC (max.) 16.59 DU/AC PUBLIC STREET SETBACK FRONT/PRIMARY 0-10 FT 0-10 FT 10 FT 9 FT* SIDE (EXT) 0 FT - 10 FT 10 FT SIDE (INT) 0 FT - 5 FT - REAR 5 FT - 10 FT 9 FT* HEIGHT 40 FT (max.) 43'-1" 40 FT (max.) 29-0" @ DUPLEXES 38'8" @ TOWNHOMES NUMBER OF STORIES 3 (max.) 3 3 (max.) 2 & 3 PARKING (# OF STALLS) RETAIL: 1/300 SF=12.8 OFFICE: 1/300 SF=8.4 RETAIL: 13 OFFICE: 9 2/DU 2.3/DU *ORDINANCE 1256 ALLOWS "MINOR EXPANSIONS OR REDUCTIONS (NOT TO EXCEED 25%) OF THE REQUIRED SETBACKS" BIKE LANE TO BE PAINTED GREEN BIKE LANE TO BE PAINTED GREEN BIKE LANE TO BE PAINTED GREEN BIKE LANE TO BE PAINTED GREEN 2 2 EXHIBIT 1 139
R
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OHW OHW OHW OHW OHW OHW OHW

OHWOHW OHW
W
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G G
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RW RW RW RW
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S SD SD SD SD SD SD SD SD SD SD SD
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SD SD SD SD SD SD SD SD SD SD SD SD SD
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SD ELECT. SUB ELECT. SUB
CLEAR
KEEP
S

S S S S
W W W
W
W

W RESTROOM RESTROOM MECHANICAL RESTROOM STORAGE CONCESSION RESTROOM D
_
B
_
_A
_
F (318.75) TC-ECR
(1.1%)
(319.53) TC-BCR (313.69) TC
(320.19) TC
(322.17) TC-EC
(321.02) TC
(322.28) TC-EVC
(322.57) TC-BVC
(322.00) TC
(321.50) TC
(0.5%)
(0.5%)
(321.00) TC (320.30 TC)
(319.80 FL)
(320.20) TC-CB
(320.30 TC)
(320.65) TC-BC
(321.68)
(321.19 TC)
TC
(322.17) TC-EC
(322.39) TC-BC
(322.66) TC-EC
(323.42) TC-BC (313.88TC)
(313.38 FL)
(313.98) TC-PRC (314.19) TC-EC
(0.59%)
(0.40%)
(315.04) TC
(1.4%)
(315.4) EG (314.0) EG (313.0) EG (313.5) EG (313.1) EG (312.6) EG (312.3) EG (311.9) EG (311.5) EG (312.0) (310.5 EG) EG (311.7) EG (312.5) EG (311.1) EG (314.9) EG
(318.3) EG

1.0%

4.0%

0.5% 0.5% 1.0%
(0.51%)
(323.84 TC)
(324.18) TC (0.5%) (0.5%) (323.97 TC) (323.47 FL)
323.2 FS
322.4 FS

0.5%

0.5%
MIN

1.5%

3.5%
MAX

1.0%

0.5%
MIN
319.4
FS-LP

0.5% 0.5%

0.5%

3.5%
MAX
MAX

3.5%
MAX

3.5% 0.5%

2.5%
(312.7 EG) (311.8 EG) (311.1 EG)
(310.5 EG)
(311.0 EG) (311.9 EG) (311.9 EG) (312.3 EG) (312.6 EG) (313.5 EG) (314.0 EG) (313.8 EG) (313.7 EG) 318.1 TW 312.9 FG 318.5 TW 314.2 FG 319.5 TW 313.0 FG 318.5 TW 310.7 FG 318.6 TW 310.3 FG 319.2 TW 313.2 FG 319.1 TW 313.7 FG 319.8 TW
315.6 FG
320.3 TW
316.0 FG
(317.9) EG
(315.7) EG
(315.2) EG
(316.3) EG
(317.0) EG
(314.1) EG
(322.60) TC-HP
(1.1%)
319.8
FS-HP

0.5%
321.9 FS

3.5%
MAX

0.5%
319.5
FS-LP
318.70 FS

0.5%
FS-LP 315.2 316.7 FS 316.75 FS-GB
319.9
FS 319.7 FS-HP 318.9 FS-GB
MAX

3.5% 319.2 FS-HP 0.5% 2.0%

3.5%
MAX

2.0%
322.6
FS-HP 3.5%
MAX

1.0%

0.9%

3.5%
MAX

0.8%

3.5%
MAX
(1.13%)
(1.06%)
(0.8%)
(318.21) TC
(1.35%)
(317.15) TC(316.84) TC-BC (316.08) TC (314.99) TC (313.91) TC (313.68) TC (1.13%)
321.3
FS 0.5%

2.0% 1.7%
320.7 TW
317.9 FG 1.0% 317.5 TW 313.7 EG 320.8 FS-HP 319.4 TW 312.4 FG (310.5 EG) (310.5 EG) (320.69 TC)
316.2
FS
317.1
FS
FS-LP 315.6 319.8 FS

2.0%
318.8
FS 0.5% 1.2% 319.6 FS-HP

3.5%
MAX 322.3 FS
MAX

3.5%
MAX

3.5% 0.5%

2.0%

0.5%
319.2
FS

2.0%

2.0% 321.55 FS

1.0%

3.5%
MAX 322.15FS (323.4) FS

0.5%
MIN

2.0%

3.5%
MAX
24'
24'
24'
24'
24'
24'
24'
24'
24'
24'
24'
24'
24'
24'
24'
24' 54' (316.08) TC 319.1 FS-LP
314
312
316
318
320 320 318
314
316
318
320
320
318
316
314
312
314
316
316
314
312
318
320

0.5%

1.5% 317.6 TG-LP 318.5 FS-HP 0.5% 0.5% 1.0%
319.75
FS-HP

1.5%

3.5%
MAX

4.0% 318.5 316 FS-LP

0.6% 319.4 TG-LP 24'

0.5% 321.8FS (323.5) FS 320.95 FS-HP

0.8% 1.0% 319.0 FS-HP
24'

0.5%

0.5%
C
_
G
_
64' EX HYDRANT EX HYDRANT

EX HYDRANT

EXHYDRANT
26'
26'

EX HYDRANT EX HYDRANT

HYDRANT
EX

TRAFFIC
SIGNAL

TRAFFIC
SIGNAL
_
E 26' 26'
104'
H
_
BLDG 15
319.00FF
316.30FF BLDG 09
316.80FF BLDG 04
317.60FF
BLDG 01BLDG 71 318.60FF BLDG 70 318.20FF BLDG 72 319.10FF BLDG 73 319.5FF BLDG 74 319.90FF BLDG 75 319.60FF BLDG 77 319.10FF BLDG 79 319.00FF BLDG 80 319.20FF BLDG 81 319.20FF BLDG 83 318.90FF BLDG 85 318.50FF BLDG 86 318.70FF BLDG 88 318.70FF BLDG 90 BLDG 93 319.10FF 319.30FF BLDG 76 319.30FF BLDG 78 319.00FF BLDG 82 319.00FF BLDG 84 318.70FF BLDG 87 318.60FF BLDG 89 318.90FF BLDG 91 319.30FF BLDG 92 319.50FF BLDG 94
319.20FF
BLDG 96
319.70FF
BLDG 98
320.20FF
BLDG 100
320.70FF
BLDG 102
320.70FF
BLDG 95
319.40FF
BLDG 97
319.90FF
BLDG 99
320.40FF
BLDG 101
320.80FF BLDG 128 324.30FF BLDG 129 324.10FF
BLDG 130
323.80FF
BLDG 131
323.50FF
BLDG 132
323.10FF
BLDG 133
322.80FF
BLDG 134
322.50FF
BLDG 136
322.00FF
BLDG 137
321.70FF
BLDG 138
321.80FF FITNESS 320.40FF LEASING 320.15FF
MAIL
MAINT TRASH BLDG 38 322.50FF BLDG 37 322.70FF BLDG 35 323.10FF BLDG 36 322.90FF BLDG 34 322.50FF BLDG 33 321.80FF 317.10FF BLDG 03
BLDG 14
318.60FF
BLDG 13
318.20FF
BLDG 12
317.70FF
BLDG 11
317.30FF
316.70FF BLDG 10
BLDG 29
319.10FF
BLDG 30
318.70FF
BLDG 31
318.50FF
316.60FF BLDG 07 BLDG 45 321.50FF BLDG 58 319.70FF BLDG 59 320.00FF 320.25FF BLDG 60 319.80FF BLDG 62 319.40FF BLDG 63 319.50FF BLDG 64 319.80FF BLDG 65 320.10FF BLDG 66 320.30FF BLDG 68 320.50FF BLDG 69 320.20FF BLDG 115
320.60FF
BLDG 119
320.50FF BLDG 118
320.70FF
BLDG 121
321.80FF
BLDG 122
322.00FF
BLDG 120
322.10FF
BLDG 123
322.30FF
BLDG 125
322.60FF
BLDG 126
322.80FF
BLDG 127
323.00FF
BLDG 124
322.80FF
BLDG 106
321.40FF
BLDG 107
321.50FF
BLDG 108
321.20FF
BLDG 109
320.90FF
BLDG 110
320.70FF
BLDG 111
320.40FF
BLDG 112
320.20FF
BLDG 113
319.90FF
317.90FF BLDG 05
317.60FF BLDG 06
317.30FF BLDG 02 BLDG 43 321.10FF BLDG 41 320.50FF BLDG 39 320.00FF BLDG 44 321.30FF BLDG 42 320.70FF BLDG 40 320.30FF BLDG 57 319.40FF BLDG 56 319.60FF BLDG 54 320.10FF BLDG 53 320.30FF BLDG 52 320.50FF BLDG 55 319.80FF BLDG 21
322.50FF
BLDG 22
322.10FF
BLDG 114
319.90FF
BLDG 116
320.80FF
BLDG 104
322.30FF
BLDG 105
323.00FF POOL STORMWATER DETENTION & INFILTRATION STORMWATER DETENTION & INFILTRATION BLDG 135
322.30FF
BLDG 117
321.10FF
BLDG 103
321.70FF BLDG 67 320.60FF BLDG 61 319.60FF BLDG 51 320.80FF BLDG 50 321.10FF BLDG 49 321.30FF BLDG 48
321.10FF
BLDG 47
321.70FF BLDG 46 321.50FF
BLDG 32
321.20FF
317.00FF BLDG 08
BLDG 27
321.30FF
BLDG 26
321.00FF
BLDG 25
320.70FF
BLDG 24
321.20FF
BLDG 23
321.50FF
BLDG 20
322.90FF
BLDG 28
319.50FF

0.5%
MIN

1.0%
320.25
FS-HP
BLDG 16
320.80FF
BLDG 17
322.50FF
BLDG 18
323.00FF
BLDG 19
322.30FF
(321.70) BW
(322.17) BW
(321.96) BW
(322.80) BW-HP
(322.43) BW
(322.34) BW
(321.24) BW
(322.14) TC
321.3
FS-GB
322.1
FS
322.0
FS
320.7
FS
(320.65) BW
(319.95) BW

1.3%
322.3
FS
319.8FS 319.9FS
320.6
FS
6'
6' 12'

3.5%
MAX

2.0% 317.15 TG-LP 317.40 FS-HP
317.9
FS-LP
318.4 FS 317.5FS 317.65 FS 317.0 TG-LP 318.8 FS-HP 319.35 FS-HP 323.55 FS-HP323.40 FS 323.05 FS-HP 321.2
FS
321.4 FS
320.9
FS-GB
MAX

3.5%
5'
14'
5'
(314.74) TC
8'
5'
6'
322.7
FS
321.9
FS
319.7
FS
(0.95%)
315.65 FS
24' 322.9 FS-HP
(320.50 TC)
(320.00 FL)
(313.85TC)
(313.35 FL) 14'x4.5' UNDERCROSSING WITH CONCRETE APRON & RIP RAP PER CITY DWG. NO 40.35.04 14'x4' SOFT BOTTOM UNDERCROSSING 14'x4' SOFT BOTTOM UNDERCROSSING 1'x2' CONCRETE UNDERCROSSING EX. 18" CMP STORM DRAIN (PRIVATE) EX. 36" CMP STORM DRAIN (PRIVATE) REMOVE EX. WALL REMOVE EX. CONFLICTING SIDEWALK, TREES, CURB, & GUTTER INFILTRATION DRYWELLS (3) REMOVE EX. RIPRAP REMOVE EX. RIPRAP EX. 12" PVC WATERLINE EX. 20" PVC WATERLINE EX. 12" PVC SEWER LINE EX. 15" PVC SEWER LINE EX. 12" PVC RECYCLED WATER EX. 24" RCP STORM DRAIN EX. 36" RCP STORM DRAIN EX. 8" OIL LINE EX. 8"OIL LINE WATER P.O.C. W/ MTR & BFLOW WATER P.O.C. W/ MTR & BFLOW SEWER P.O.C. REMOVE EX. WALL INFILTRATION DRYWELL (1) E
E
E
E
E
E
E
E
E
E REMOVABLE BOLLARD SECONDARY ACCESS BLDG 139 320.75FF 321.25FF 310 315 320 325 330 335 310 315 320 325 330 335 305 310 315 320 325 330 305 310 315 320 325 330 310 315 320 325 330 335 310 315 320 325 330 335 300 305 310 315 320 325 300 305 310 315 320 325 310 315 320 325 330 335 310 315 320 325 330 335 305 310 315 320 325 330 305 310 315 320 325 330 _ CROSS SECTION
A SCALE: 1"=20' HORIZ. 1"=10' VERT
_ CROSS SECTION
B SCALE: 1"=20' HORIZ. 1"=10' VERT
_ CROSS SECTION
C SCALE: 1"=20' HORIZ. 1"=10' VERT
_ CROSS SECTION
D SCALE: 1"=20' HORIZ. 1"=10' VERT
_ CROSS SECTIONE SCALE: 1"=20' HORIZ. 1"=10' VERT
_ CROSS SECTION
F SCALE: 1"=20' HORIZ. 1"=10' VERT 2' SANTA PAULA ST MASS GRADED SURFACE PER DWG #40.35.04 TRACT BDY 322.3 FF 2H:1V MAX DAYLIGHT SLOPE (OFFSITE GRADING PER SEPARATE AGMT) MASS GRADED SURFACE PER DWG #40.35.04 EX. GROUND TRACT BDY PARCEL G1 TRACT 5854 165 MR 83 107-0-170-145 320.7 FF MASS GRADED SURFACE PER DWG #40.35.04 322.0 FF R.O.W. & TRACT BDY MASS GRADED SURFACE PER DWG #40.35.04 EX. GROUNDTRACT BDY 10' VTA CNTY RAILROAD 318.5 FF REMOVE EX. WALL RETAINING WALL RETAINING WALL MASS GRADED SURFACE PER DWG #40.35.04 HALLOCK DR 319.0 FF MASS GRADED SURFACE PER DWG #40.35.04 HALLOCK DR 317.1 FF 6' SCREEN WALL

12.0'± EXPOSED HT.
(6' RET. + 6' SCREEN)
14'± EXPOSED HT.
(8' RET. + 6' SCREEN) 12 10' 12' 7' R.O.W. & TRACT BDY R.O.W. & TRACT BDY CL 5.00' BIKE LANE 11.00' 12.00' 17.16' MEDIAN 21.84' 12.00' 5.00' BIKE LANE 12.00' 6.00' BIKE LANE 12.00' 12.00' 16.00' MEDIAN 12.00' 12.00'6.00' BIKE LANE 5.00' BIKE LANE 5.00' BIKE LANE 5.00' 12.00' 12.00' SIDEWALK 6.00' SIDEWALK 6.00' SIDEWALK 5.00' PARKWAY 8.00' PARKWAY 6.00' PARKWAY 20' 26 EX. 8" OIL LINE _ CROSS SECTION
G SCALE: 1"=20' HORIZ. 1"=10' VERT 315 320 325 330 335 315 320 325 330 335 323.50 FF R.O.W. & TRACT BDY MASS GRADED SURFACE PER DWG #40.35.04 SANTA PAULA ST CL 5.00' SIDEWALK 5.00' BIKE LANE 5.00' BIKE LANE 12.00' 12.00' 14.00' PARKWAY 305 310 315 320 325 305 310 315 320 325 REMOVE EX. WALL 36" RCP _ CROSS SECTION
H SCALE: 1"=20' HORIZ. 1"=10' VERT TRACT BDY 10' 12
12'± EXPOSED HT.
(6' RET. + 6' SCREEN) BLOCKS OMITTED FROM WALL 100-YEAR OVERFLOW PATH EX. 8" OIL LINE n:\projects\0629\02 _multi family\engineering\acad\tentative map\0629.02_ttm_rev.dwg DRAWING: R.C.E. DATE: PROJECT ENGINEER WORK ORDER SHEET NO. OF DRAWN BY: CHECKED BY: SCALE: HORIZ. VERT. 333 N. LANTANA ST, SUITE 287, CAMARILLO, CA 93010 PHONE: 805.322.4443 WEBSITE: WWW.ECGCIVIL.COM CITY OF SANTA PAULA, COUNTY OF VENTURA, STATE OF CALIFOR 0629.02
2 2 LOTS 1-3 & PARCEL A OF TRACT 5854 VESTING TENTATIVE TRACT MAP NO. 609

PRELIMINARY GRADING, DRAINAGE, & UTILITI
AS NOTED AS NOTED GJM GHP GLEN H. PACE 61468 10/30/2025 0 SCALE: 1"=50' 50 100 150
N
S
E
W LEGEND 125.50 FS TRACT BOUNDARY RIGHT-OF-WAY EXISTING EASEMENT PROPOSED EASEMENT EXISTING LOT LINE / PROPERTY LINE STREET CENTER LINE RETAINING WALL ASPHALT CONCRETE PAVING PORTLAND CEMENT CONCRETE PAVING SURFACE ELEVATION CALLOUTS BUILDING NUMBER 1.0% 149 PROPOSED UTILITY LEGEND EXISTING UTILITY LEGEND S
WRW
E COMM

GOHW POTABLE WATER LINE RECYCLED WATER LINE SEWER LINE STORM DRAIN LINE ELECTRICAL LINE NATURAL GAS LINE COMMUNICATION LINE OVERHEAD WIRES OIL LINE IRRIGATION LINE OIRR

HARVEST LOOP

SANTA PAULA ST
HALLOCK DRVTA CNTY RAILROAD TEXAS LN TRACT BOUNDARY TRACT BOUNDARY TRACT BOUNDARY TRACT BOUNDARY TRACT BOUNDARY TRACT BNDY 107-0-230-035 107-0-230-045 107-0-230-055 107-0-230-065 PARCEL G TRACT 5854 165 MR 83 PARCEL G1 TRACT 5854 165 MR 83 LOT 1 LOT 2 PARCEL A LOT 3 PARCEL F TRACT 5854 165 MR 83 PARCEL C1 TRACT 5854 165 MR 83 PARCEL B TRACT 5854 165 MR 83 LOT 1 TRACT 5985 167 MR 16 107-0-170-105 107-0-170-155 107-0-170-145 107-0-170-085 107-0-170-075 107-0-170-135 32 12 12 31 31

SANTA PAULA ST
FERRIS DR EARTHWORK EARTHWORK ESTIMATES: CUT: 0 CUBIC YARDS FILL: 75,000 CUBIC YARDS IMPORT: 75,000 CUBIC YARDS EXPORT: 0 CUBIC YARDS THE ABOVE QUANTITIES ARE APPROXIMATE IN PLACE VOLUMES CALCULATED FROM THE EXISTING GROUND TO THE PROPOSED FINISH GRADE OR SUBGRADE. EXISTING GROUND IS DEFINED BY THE CONTOURS ON THE PLAN. PROPOSED FINISH GRADE IS DEFINED AS THE DESIGN SURFACE ELEVATION OF EARTH TO BE CONSTRUCTED. PROPOSED SUBGRADE ELEVATION IS DEFINED AS THE DESIGN SURFACE ELEVATION OF EARTH TO BE CONSTRUCTED BENEATH PAVEMENTS OR STRUCTURES. (NO ON-STREET PARALLEL PARKING) SCALE: 1"=10' HORIZ. 1"=5" VERT. ONSITE PRIVATE DRIVE AISLE 1 2" R
1 2" R

CURB LINE
PER PLAN SCALE: N.T.S. MOUNTABLE CURB *NOTE: WHERE NO BUILDINGS ABUT THE DRIVE, STANDARD 6-INCH CURB & GUTTER (OR CURB ONLY) SHALL BE USED ROAD "E"
ROAD "A" ROAD "A"
ROAD "D"
ROAD "M" SD
SW POTABLE WATER LINE SEWER LINE STORM DRAIN LINE DRY UTILITY JOINT TRENCH SEWER MANHOLE STORM DRAIN MANHOLE STORM DRAIN INLET STORM/SEWER CLEANOUT STORMFILTER DEVICE STORMGATE MANHOLE REMOVE EX. CONFLICTING SIDEWALK, CURB, & GUTTER 7"
3 8" 30"
5 1
2" 1
1 2" 6" 12" 12" 4" CURB
10" 24'-25' DRIVE 1.0% MINAC PAVEMENT 0" CURB*

1.0% MIN
10% MAX 30'-32' MIN BLDG FACE TO BLDG FACE *MOUNTABLE CURB 3' MIN D'WAY
1 1.0% MIN
10% MAX D'WAY RECONSTRUCT MEDIAN TO ADD LEFT TURN LANE ROAD "C" ROAD "L" SCALE: 1"=20' PLAN 1 PARTIALLY-COVERED PARKING DRIVE AISLE (PVT) 24'
17'
MIN 2' OVERHANG 9' TYP
ROAD "E" 26 26 35
ROAD "F" 35
ROAD "G"
ROAD "H" ROAD "B"
ROAD "I"
ROAD "J"
ROAD "K"
ROAD "N"
140
To: Honorable Mayor and Members of the City Council Regular From: James Mason, Community & Economic Development Director Subject:

SPIRIT OF SANTA PAULA HARVARD SHELTER OPERATING

AGREEMENT
Date: January 21, 2026
Agenda Item: 12.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

It is recommended that City Council:

Authorize the City Manager to execute an Operating Agreement , in substantially the form submitted, with Spirit of Santa Paula for the operation of the Spirit of Santa Paula Harvard Shelter located at 1498 East Harvard Boulevard, in accordance with the requirements of the joint funding agreement between the City of Fillmore, Ventura County, and the City of Santa Paula.

Presented by: James Mason, Community & Economic Development Director BACKGROUND:

In October 2021, Spirit of Santa Paula (“Spirit”), the operator of the Harvard Shelter, received $1.5 million in State of California funding made possible through the efforts of Assembly member Steve Bennett and Senator Monique Limón. These funds have been administered by the City of Santa Paula (“City”) to support the expansion and improvement of the Harvard Shelter. The facility currently provides 49 emergency shelter beds and an array of services, including food distribution, behavioral health services, and primary health care through the Ventura County Health Care Agency, as well as year-round emergency sheltering and outreach.

Spirit owns the shelter facility debt-free through a private donation; however, the expansion of services and facility improvements has resulted in increased operational costs.

On August 8, 2023, the City Council approved entering into an Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in the Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and the Unincorporated Area of Piru (“Funding Agreement”). This two-year joint cost-sharing agreement was established among the County of Ventura, the City of Fillmore, and the City of Santa Paula to fund shelter operations. The agreement was developed following several inter141 agency meetings in June and July 2023 involving staff from all parties and Assembly member Bennett.

On June 30, 2025, the City Council adopted its FY 2025–2027 Biennial Budget, which included an allocation of $200,000 annually from the General Fund for Spirit’s shelter operations. On October 1, 2025, the City Council approved an updated Funding Agreement with the City of Fillmore and Ventura County. Subsequently:

On October 14, 2025, the Fillmore City Council approved a $150,000 contribution for FY 2025/26.

On October 21, 2025, the Ventura County Board of Supervisors approved its participation in the Funding Agreement.

The funding provided by all parties is based on one-time funding sources and will support shelter operations for Fiscal Year 2025/26 only.

Staff is now requesting City Council approval of a formal Operating Agreement with Spirit of Santa Paula, substantially in the form attached as Attachment A, which is required to activate the funding commitments under the previously approved updated Funding Agreement.

ANALYSIS:

The January 2025 Ventura County Point-in-Time Homeless Count identified 117 un-housed individuals in Santa Paula and Fillmore combined. The Harvard Shelter is the only year-round homeless shelter serving the Santa Clara Valley and provides 49 beds that are consistently at or near full capacity.

The proposed Operating Agreement would fund up to $700,000 toward shelter operations for a one-year period beginning July 1, 2025, through June 30, 2026. Shelter operations and funding needs will be evaluated by April 2026 to allow for discussions regarding funding commitments for FY 2026/27.

Execution of the Operating Agreement is the formal mechanism required to trigger the funding obligations of all parties. In accordance with the updated Funding Agreement, the Operating Agreement establishes performance expectations and accountability metrics, including Spirit’s obligation to make best efforts toward connecting shelter occupants with needed services and permanent housing resources, including:

Development of individualized housing plans
Support in independent living skills
Housing location and counseling services
Establishment of relationships with public and private property owners Assistance with housing applications and placement opportunities Spirit will also be expected to provide case management services, including development of individualized service plans based on participant needs and market conditions, focused on securing and maintaining stable housing and linkages to additional community-based services.

Additionally, Spirit is required to maintain a substantive role in securing operational funding through grants and donations. For accountability and reimbursement purposes, Spirit will 142
submit monthly invoices to the City of Santa Paula for payment and provide other documentation required by the County and City of Fillmore. The invoicing is to reflect a clear breakdown of operational costs based on the requirements of the Funding Agreement. Spirit will be responsible to reimburse any funds for costs identified in their invoicing that are not allowed under the Funding Agreement.

STRATEGIC PLAN:

Policy Area E: Public Safety & Emergency Preparedness
Goal: Create an environment in which residents feel safe and which promotes the City as a location of choice for living, working, and recreation.

Supporting year-round homeless shelter operations directly enhances public safety, community well-being, and quality of life for both housed and un-housed residents.

FISCAL IMPACTS:

Approval of the Operating Agreement activates the City’s funding obligations under the approved updated Funding Agreement. The City’s contribution for FY 2025/26 is $200,000, which has already been included in the adopted FY 2025/26–FY 2026/27 Biennial Budget under General Ledger No. 100-5-0501-323. No additional General Fund appropriation is required at this time.

OPTIONS:

1. Decline to authorize the City Manager to execute the Operating Agreement , which would jeopardize the operational viability of the Harvard Shelter and may place the City in violation of the previously approved updated Funding Agreement.

2. Authorize the City Manager to execute the Operating Agreement with modifications as directed by the City Council.

ATTACHMENTS:

Attachment A - Spirit Operating Agreement 1.21.26 mtg.docx Santa Paula joint funding Shelter Agreement FY 25.26 Final 102225 Fully Executed - 2.pdf 143
-1- OPERATING AGREEMENT
65283.00005\44586418.3

ATTACHMENT A

OPERATING AGREEMENT
144
-2- OPERATING AGREEMENT 65283.00005\44586418.3

CITY OF SANTA PAULA

OPERATING AGREEMENT

WITH SPIRIT OF SANTA PAULA

FOR OPERATION OF HARVARD SHELTER

1. PARTIES AND DATE.

This City of Santa Paula Operating Agreement with Spirit of Santa Paula for Operation of Harvard Shelter (“Agreement”) is made and entered into this 21h day of January 2026, by and between the City of Santa Paula, a municipal corporation organized under the laws of the State of California with its principal place of business at 970 Ventura Street, Santa Paula, CA 93060, County of Ventura, State of California (“City”) and Spirit of Santa Paula, a California nonprofit corporation, with its principal place of business at 1498 E. Harvard Blvd., Santa Paula, California 93060 (“Shelter Operator”). City and Shelter Operator are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Community Need.

City recognizes the pressing need to address homelessness within its jurisdiction. City aims to provide safe and appropriate shelter for individuals experiencing homelessness, in order to enhance their well-being, promote their access to support services, and assist in securing permanent housing.

2.2 Shelter Operator.

Shelter Operator has demonstrated ample experience and expertise in providing shelter and supportive services to homeless individuals, and that it is familiar with the homeless services in the County of Ventura.

2.3 Shelter.

City desires to engage Shelter Operator to manage and operate a permanent, yearround homeless shelter at Harvard Shelter, located at 1498 Harvard Blvd, Santa Paula, CA 93060
(“Shelter”).

2.4 Financial Support Agreement.

City of Santa Paula, City of Fillmore (“Fillmore”), and County of Ventura (“County”) have entered into an Agreement to Provide Financial Support for the Operation of a Permanent, YearRound Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru (“Funding Agreement”) to provide funding for the Shelter. City is entering this Agreement with Shelter Operator pursuant to, and in alignment with the terms of the Funding Agreement. The City of Santa Paula, City of 145
-3- OPERATING AGREEMENT 65283.00005\44586418.3
Fillmore, and County of Ventura will be collectively referenced as “Funding Parties.” The Funding Agreement is attached hereto and incorporated herein as Exhibit “A”

3. TERMS.

3.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Shelter Operator shall provide services to City as described in the Scope of Services attached to this Agreement as Exhibit “B” and incorporated herein by reference (“Services”). All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.2 Term.

3.2.1 Initial Term. The initial term of this Agreement shall begin on July 1, 2025 and expire on June 30, 2026 (“Initial Term”). The Parties have no obligation to extend the Agreement beyond the Initial Term and any renewal or modification is contingent on the extension of the Funding Agreement by the governing bodies of the Funding Parties as set forth in Section 3.3.4 below.

3.2.2 Termination. Either Party may terminate this Agreement in the event of a material breach by the other. In this instance, the non-breaching party shall provide written notice specifying the breach and allowing the other party a reasonable opportunity to cure the breach within thirty (30) calendar days. If the breach remains uncured within the specified cure period, the non-breaching party may terminate this Agreement.

3.2.3 Suspension for Funding Delays. In the event of any delay in funding receipt under the Funding Agreement this Agreement may be suspended upon written notice from City. The City will use its best efforts to work with other Funding Parties, and any applicable sources, to fulfill its payment obligations to Shelter Operator in an expeditious manner. No suspension in payment to Shelter Operator shall exceed 21 days, and any delayed payment will be paid in full by the 21st day.

If the reason for a delayed payment is due to Shelter Operator’s failure to comply with the insurance requirements in Section 3.5.6 of this Agreement, the City may suspend payment obligations until Shelter Operator has cured said breach. Shelter Operator is required to cure the breach within ten (10) days after receipt of written notice from City and any suspended payment will be paid in full promptly after Shelter Operator submits evidence to City the breach was cured.

3.3 Compensation.

3.3.1 Base Operating Expense. The Parties agree that the monthly Base Operating Expense for the Shelter for the Initial Term shall not exceed $62,133 and will be based on allowable reimbursable costs. Pursuant to the Funding Agreement, City will receive payments from the other Funding Parties on or after the thirtieth (30th) day following execution of this Agreement. The Base Operating Expense shall not be increased without the written approval of City.
146
-4- OPERATING AGREEMENT 65283.00005\44586418.3

3.3.2 Fiscal Year 2025-2026 Payments. All County and City of Fillmore payments to the Shelter Operator required under this Agreement will 'be given to the City of Santa Paula for transfer to the Shelter Operator. The City of Santa Paula will process payments to the Shelter Operator within 30 days of receipt of complete and adequate documentation from the Shelter Operator as outlined in this Agreement with the City of Santa Paula. If any of the expenses provided in documentation are not allowed under the terms of the Funding Agreement, the Shelter Operator will be required to provide reimbursement of funds to the County, City of Fillmore and the City of Santa Paula. The City of Santa Paula shall provide documentation of same to County within 30 days of the end of each month and to City of Fillmore within 60 days of the end of each fiscal quarter. If the City of Santa Paula fails to provide timely and adequate documentation for any payment to Shelter Operator, County and City of Fillmore shall be entitled to deny reimbursement, suspend future payments and/or recover any payment for which adequate supporting documentation has not been timely provided. Acceptable documentation for staff and non-staff costs to operate the Shelter includes, but is not limited to, payroll records, receipts, invoices and proof of payment. County staff will provide documentation training for City of Santa Paula and Shelter Operator if requested.

Inclusive of City of Santa Paula's share, Shelter Operator will receive a maximum of $700,000 toward the actual Base Operating Expense for fiscal year 2025-2026 as set forth in the Funding Agreement.

3.3.3 Condition of Payments. Payments to the Shelter Operator are contingent upon the Shelter being fully operational. No funding will be provided if the Shelter is not operating fully.

3.3.4 Operation Beyond FY 2025-2026. With the exception of the one-year Initial Term and to the extent that the Parties agree to extend this Agreement, each of Shelter Operator’s subsequent years of operation will run from July 1 through June 30. By or before April 1, 2026, staff of the Funding Parties will meet and discuss a potential future budget for the Shelter. The Funding Parties have no obligation to extend the Funding Agreement beyond June 30, 2026, and any renewal or modification is contingent on the approval of the respective Funding Parties’ governing bodies.

3.3.5 Additional Revenue. All Compensation provisions in this Section 3.3.5 are subject to the following:

3.3.5.1 The Shelter Operator will need to raise funds for the actual Base Operating Expense not covered by the financial contributions specified in this agreement. Any funding received by the Shelter Operator for operations and maintenance in excess of the Base Operating Expense, including from grants, private donations, or other funds, shall be applied to payment of the Base Operating Expense and the respective financial contributions from the Funding Parties shall be proportionately reduced so that Funding Parties benefit in proportion to their respective financial contributions. Any proportional reduction in each party’s financial contribution made pursuant to this paragraph will be made regardless of whether that additional revenue was individually or jointly pursued or awarded. The Shelter Operator will provide a list of grants applied for and philanthropic inquiries at the end of each quarter. 147
-5- OPERATING AGREEMENT 65283.00005\44586418.3

3.3.5.2 Private donations directly given to Shelter Operator, or a Funding Party or any non-profit for the operation of the Shelter shall be deemed to be under the control of the recipient, which shall have sole discretion over its use.

3.4 County Reserve.

3.4.1 In recognition of the $1.5 million capital investment supplied by the City, County will reserve the sum of $750,000, representing 50% of the $1.5 million capital investment, to be held by the County as a reserve fund for the Shelter (“Reserve”). Such reserve fund shall be used exclusively for the sustainable operation and maintenance of the Shelter for emergency repairs and other essential items to include major facility repairs involving roofing, environmental controls, plumbing, appliances or essential furniture and equipment. (“Qualifying Items”). Not later than thirty (30) days after a written draw from City, County will disburse monies from the Reserve. County will disburse requested funds when it is shown there is insufficient revenue to pay unforeseen costs, including without limitation damage or repairs, that, if not paid within a specified time, would prevent the operation of the Shelter in accordance with the objectives in this Agreement.

3.4.2Shelter Operator agrees to promptly notify City of Qualifying Items in need of Reserve funds. When notifying City, Shelter Operator must make a request in writing for funds and include supporting documentation with: an estimate of costs; evidence of an inability to pay with existing revenue (e.g. financial statements); and an explanation of how, if not paid in a specified time, the Shelter would not be able to operate according to the objectives in this Agreement.

3.5 Responsibilities of Shelter Operator.

3.5.1 Shelter Program Objective and Performance. City and Shelter Operator agree that the goals, practices and principles in Section 2 of the Funding Agreement, incorporated herein by this reference, shall govern the operation of the Shelter.

3.5.2 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Shelter Operator or under its supervision. Shelter Operator will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Shelter Operator on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Shelter Operator shall not be employees of City and shall at all times be under Shelter Operator’s exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Shelter Operator or any of Shelter Operator’s officers, employees or agents, except as set forth in this Agreement. Shelter Operator shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Shelter Operator shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.5.3 Standard of Care; Performance of Employees. Shelter Operator shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline 148
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in the State of California. Shelter Operator represents and maintains that it is skilled in the professional calling necessary to perform the Services. Shelter Operator warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Shelter Operator warrants that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Shelter Operator shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Shelter Operator’s failure to comply with the standard of care provided for herein.

Any employee of the Shelter Operator or its subcontractors who is determined by the City to be uncooperative, incompetent, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed by the Shelter Operator and shall not be re-employed to perform any of the Services.

3.5.4 Force Majeure.

3.5.4.1 Neither City nor Shelter Operator shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Shelter Operator and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

3.5.4.2 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Shelter Operator to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.5.5 Compliance with Laws. Shelter Operator shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Shelter Operator shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.

3.5.6 Insurance.
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3.5.6.1 Time for Compliance. Prior to City making any payments to Shelter Operator under this Agreement, Shelter Operator shall provide evidence satisfactory to the City that it has secured all insurance required under this Section 3.7.5. In addition, Shelter Operator shall not allow any subcontractor to commence work on any subcontract for Services until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to suspend this Agreement, if during the Initial Term, or terminate this Agreement, if during any Extended Term, for cause pursuant to Section.

3.5.6.2 Types of Insurance Required. Prior to City making any payments to Shelter Operator under this Agreement and without limiting the indemnity provisions of the Agreement, the Shelter Operator, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Shelter Operator agrees to amend, supplement or endorse the policies to do so.
(A) General Liability: General Liability “occurrence” coverage in the minimum amount of $2,000,000 combined single limit (CSL) bodily injury & property damage each occurrence and $4,000,000 aggregate, including personal injury, broad form property damage, products/completed operations, and broad form blanket contractual. (B) Automobile Liability Insurance: Automobile Liability Insurance in the minimum amount of $1,000,000 CSL bodily injury and property damage, including owned, nonowned, and hired automobiles. Also, to include uninsured/underinsured motorists coverage in the minimum amount of $100,000 when there are owned vehicles. (C) Workers’ Compensation: Workers’ Compensation coverage in full compliance with California statutory requirements for all employees of Shelter Operator and Employer’s Liability Insurance in the minimum amount of $1,000,000.

3.5.6.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Shelter Operator shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) All insurance required will be primary coverages with respect to the City and any insurance or self-insurance maintained by the City will be excess of the Shelter Operator’s insurance coverage and will not contribute to it. (B) City and the other Funding Parties must be notified immediately if any aggregate insurance limit is exceeded. Additional coverage must be purchased to meet the requirements.
(C) Additional Insureds.
(1) The City of Santa Paula, its council, boards, agencies, departments, districts, officers, employees, agents, and volunteers are to be named as Additional Insured as
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respects work done by the Shelter Operator under the
terms of this Agreement on all policies required (except Workers' Compensation).
(2) The County of Ventura, its boards, agencies,
departments, districts, officers, employees, agents, and volunteers are to be named as Additional Insured as
respects work done by the Shelter Operator under the
terms of this Agreement on all policies required (except Workers' Compensation).
(3) The City of Fillmore, its council, boards, agencies, departments, districts, officers, employees, agents, and volunteers are to be named as Additional Insured as
respects work done by the Shelter Operator under the
terms of this Agreement on all policies required (except Workers' Compensation).
(D) Shelter Operator agrees to waive all rights of subrogation against City of Santa Paula, City of Fillmore, the County of Ventura (“Funding Parties”), their councils, boards, agencies, departments, officers, employees, agents, and volunteers for losses arising from work performed by Shelter Operator under the terms of this Agreement as it pertains to Workers’ Compensation.
(E) Policies will not be canceled, non-renewed, or reduced in scope of coverage until after sixty (60) days written notice has been given to the City’s Risk Management Division.
(F) Shelter Operator agrees to provide City with the following insurance documents on or before the effective date of this Agreement:
(1) Certificates of Insurance for all required coverage. (2) Additional Insured endorsements.
(3) Waiver of Subrogation endorsements (a.k.a.: Waiver of Transfer Rights of Recovery Against Others, Waiver of
Our Right to Recover from Others) as it pertains to
Workers’ Compensation.
(4) Shelter Operator’s obligation to provide evidence of insurance coverage may be wholly satisfied by
providing a certificate of self-insurance.

3.5.6.4 Evidence of Continuous Coverage. At least fifteen (15 days) prior to the expiration of each required policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required 151
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coverage, Shelter Operator shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.5.6.5 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.5.6.6 Enforcement of Agreement Provisions (non estoppel). Shelter Operator acknowledges and agrees that actual or alleged failure on the part of the City to inform Shelter Operator of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.5.6.7 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.5.6.8 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Shelter Operator, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Shelter Operator pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Shelter Operator or City will withhold amounts sufficient to pay premium from Shelter Operator payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Shelter Operator to provide complete copies of all insurance policies in effect for the duration of the term of this Agreement. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Shelter Operator from liability in excess of such coverage, nor shall it limit the Shelter Operator’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. 152
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(F) Shelter Operator shall report to the City, in addition to Shelter Operator’s insurer, any and all insurance claims submitted by Shelter Operator in connection with the Services under this Agreement.

3.5.6.9 Insurance for Subcontractors. Shelter Operator shall include all subcontractors engaged in any work for Shelter Operator relating to this Agreement as additional insureds under the Shelter Operator’s policies, or the Shelter Operator shall be responsible for causing subcontractors to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City of Santa Paula, City of Fillmore, and County of Ventura, their councils, boards, officials, officers, employees, agents, and volunteers as additional insureds to the subcontractor’s policies. Shelter Operator shall not allow any subcontractor to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subcontractor’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Shelter Operator shall provide satisfactory evidence of compliance with this section upon request of the City.

3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Shelter Operator shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Shelter Operator, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Shelter Operator’s Services including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Shelter Operator’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Shelter Operator, the City, its officials, officers, employees, agents, or volunteers.

3.6.2 To fullest extent permitted by law, Shelter Operator shall defend, indemnify and hold harmless the County and City of Fillmore and their respective officials, officers, directors, districts, agents, employees and volunteers (each individually, “Indemnified Funding Party”), from and against all third party demands, claims, actions, liabilities, losses, damages, and costs, including reasonable attorney’s fees, arising out of or resulting from Shelter Operator’s operation of the Shelter, except for those resulting from an Indemnified Funding Party’s gross negligence or intentional misconduct. Shelter Operator’s obligation to indemnify an Indemnified Funding Party shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Shelter Operator, an Indemnified Funding Party, its officials, officers, employees, agents, or volunteers.

3.7 General Provisions.

3.7.1 Reports. Shelter Operator shall periodically prepare and submit to the City’s Representative reports concerning the performance of the Services required by this Agreement, or as the City’s Representative shall require. 153
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3.7.2 Records. Shelter Operator shall maintain complete and accurate records with respect to all costs and expenses incurred to operate the Shelter. All such records shall be clearly identifiable. Shelter Operator shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created in furtherance Shelter Operator’s provision of the Services. Shelter Operator shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.3 Independent Contractors and Subcontracting.

3.7.3.1 Use of Contractors. Shelter Operator is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Shelter Operator is in compliance with the California Labor Code, Shelter Operator shall only utilize its employees to provide the Services. Shelter Operator may not provide the services through any independent contractor, subcontractor or subcontractor (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Shelter Operator represents and warrants that all personnel who perform the Services on Shelter Operator’s behalf are Shelter Operator’s employees, and that Shelter Operator complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.

3.7.3.2 Prior Approval Required. Shelter Operator shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Shelter Operator to use a Subcontractor, Shelter Operator shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subcontractors without the City’s prior written consent.

3.7.4 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Shelter Operator: Spirit of Santa Paula
1498 E. Harvard Blvd.

Santa Paula, California 93060
ATTN: Executive Director
City: City of Santa Paula
970 Ventura Street
Santa Paula, CA 93060
ATTN: James Mason, Community & Economic
Development Director
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Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State
of California. Venue shall be in Ventura County.

3.7.9 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.10 Assignment or Transfer. Shelter Operator shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Shelter Operator shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.11 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Shelter Operator include all personnel, employees, agents, and subcontractors of Shelter Operator, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.7.12 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
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3.7.13 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.7.14 Disclaimer of Relationships. Nothing contained in this Agreement will be deemed or construed to create any relationship of third-party beneficiary, principal and agent, limited or general partnership, joint venture, or any association or relationship between the Parties. For the avoidance of doubt, this Agreement does not make Shelter Operator a third-party beneficiary of the Funding Agreement attached as Exhibit A.

3.7.15 Third-Party Beneficiary Rights The County and City of Fillmore are designated express intended third party beneficiaries of the Shelter Operator’s indemnity and defense obligations in Section 3.6.1 of this Agreement and shall have the right to enforce such obligations directly against the Shelter Operator. Except as provided in the preceding sentence this Agreement is entered into for the sole benefit of City and Shelter Operator and no third party shall have any right in, under, or to this Agreement.

3.7.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.7.17 Prohibited Interests. Shelter Operator maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Shelter Operator, to solicit or secure this Agreement. Shelter Operator warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Shelter Operator, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Shelter Operator further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.18 Authority to Enter Agreement. Shelter Operator has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.19 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7.20 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. 156
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[SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE TO OPERATING AGREEMENT

BETWEEN THE CITY OF SANTA PAULA AND

SPIRIT OF SANTA PAULA
IN WITNESS WHEREOF, each of the Parties has caused this Contract to be executed on the day and year first above written.

CITY OF SANTA PAULA SPIRIT OF SANTA PAULA
Dan Singer, City Manager
Approved as to Form
Monica Castillo City Attorney
By: Its:

Attested By: Printed Name:

Julie Latshaw, City Clerk
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EXHIBIT "A"

FUNDING AGREEMENT

AGREEMENT TO PROVIDE FINANCIAL SUPPORT FOR THE OPERATION OF A

PERMANENT YEAR-ROUND SHELTER SERVING HOMELESS INDIVIDUALS IN

SANTA CLARA VALLEY COMMUNITIES INCLUDING THE CITY OF SANTA

PAULA CITY OF FILLMORE AND UNINCORPORATED AREA OF PIRU
FISCAL YEAR 2025-2026
This Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru ("Agreement"), dated October 21, 2025, is hereby entered into by and between the cities of Santa Paula and Fillmore (individually referred to as "Santa Paula" and "Fillmore", respectively, and collectively as "Participating Cities") and the County of Ventura ("County") (Participating Cities and County each a "Party" and collectively the "Parties").

RECITALS
WHEREAS, a serious need exists for a permanent, year-round shelter with sustainable funding to serve homeless individuals in Ventura County and particularly within the City of Santa Paula serving the Santa Clara Valley communities including the City of Fillmore and the unincorporated area of Piru;
WHEREAS, the Spirit of Santa Paula, a 501 nonprofit corporation ("Shelter Operator") operates a permanent, year-round shelter for homeless individuals at Harvard Shelter, located at 1498 E. Harvard Blvd. Santa Paula, CA 93060 ("Shelter"); WHEREAS, pursuant to an agreement dated August 8, 2023, and amended on June 24, 2025, the Parties provided financial assistance for the Shelter for fiscal years 2023- 2024 and 2024-2025;
WHEREAS, the Shelter Operator has provided a projected annual budget for Shelter operations of approximately $745,596 (Exhibit A - FY 2025-2026 Projected Operating Budget) for fiscal year 2025-2026;
WHEREAS, the Parties now intend to enter into this new Agreement to provide financial assistance to the Shelter Operator for the actual operating expenses of the Shelter for fiscal year 2025-2026, for a total amount not-to-exceed $700,000 for the fiscal year ("Base Operating Expense");
WHEREAS, the Shelter is necessary to meet the ongoing challenge of homelessness and continued financial assistance to the Shelter (with the City of Santa Paula acting as a conduit) serves the public purpose of providing temporary shelter and housing navigation services to the homeless population and achieving the goal of reducing the number of individuals experiencing homelessness; and
WHEREAS, the Shelter does and will continue to provide access to a range of programs and supportive services to temporarily shelter 49 homeless individuals. The Shelter shall meet the 159
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needs of the homeless population and will be operated by Shelter Operator under a contract with the City of Santa Paula, and with financial support from the City of Santa Paula, City of Fillmore and the County as set forth in this Agreement.

NOW, THEREFORE, IN CONSIDERATION of the mutual agreements, obligations, and representations set forth herein, Participating Cities and County hereby agree as follows:

1. FINANCIAL CONTRIBUTIONS• DUTIES AND RESPONSIBILITIES a. General Provisions
i. The Shelter's years of operation covered by this Agreement will be coterminous with the fiscal year running from July 1 to June 30 for fiscal year 2025-2026. ii. On or before April 1, 2026, staff of each Party will meet and jointly determine the projected operating budget for the Shelter for the upcoming fiscal year (or other period) and the portion of the budget to be paid by each Party for consideration in deciding whether to extend this Agreement as set forth in Section 3 below. Staff of each Party will then recommend to its respective governing body whether to approve the budget and apportionment of the budget among the Parties as prepared by staff. If the governing body of a Party does not approve both the budget and the apportionment by June 30, 2026, or by June 30 of any applicable fiscal year thereafter, then this Agreement shall automatically terminate, and no Party will have any further obligations under this Agreement. The projected operating budget for the operation of the shelter from July 1, 2025, through June 30, 2026, ("FY 2025-2026 Budget") is set forth in Exhibit A of this Agreement. The FY 2025-2026 Budget is for information purposes only. The Parties have no obligation to contribute beyond their respective shares as set forth in this Agreement, iii. Payments contemplated by this Agreement by any Party for any period after June 30, 2026, are contingent on approval by the governing body of each Party of a budget for the upcoming year of operation and apportionment of the budget among the Parties and memorialized by written amendment to this Agreement. If the governing body of each Party approves the budget and the apportionment for the upcoming year of operation, the Parties' payments for that year of operation will be governed by the terms of any future amendment to this Agreement then in effect, provided this Agreement has not been previously terminated and is extended by the Parties in writing following approval by their respective governing bodies.

It is understood by all Parties that the financial assistance to be provided to Shelter Operator pursuant to this Agreement in an amount not to exceed $700,000 is to fund the actual cost of the main shelter operations not other programs offered at the Shelter site such as street outreach, a food pantry and Behavioral Health Bridge Housing and, therefore, the Shelter Operator will need to continue to identify alternative sources of funding. b. City of Santa Paula
i. Operating Agreement with Shelter Operator. The City of Santa Paula and Shelter Operator entered into an Operating Agreement on August 8, 2023, with an Initial Term (as defined therein) ending on June 30, 2025. The City of Santa Paula shall extend the Operating Agreement through 160
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June 30, 2026, and amend its terms to align with this Agreement (hereafter, "2025-2026 Operating Agreement"). The City of Santa Paula shall enter into an Operating Agreement with the Shelter Operator to operate the Shelter with a maximum of (49) beds year-round. Unless expressly stated otherwise in this Agreement, County and the City of Fillmore shall not be a party to any contract with the Shelter Operator or for any construction contracts for the Shelter; however, County and City of Fillmore shall, in the 2025-2026 Operating Agreement, be designated as third party beneficiaries with the right to enforce the Operating Agreement's defense and indemnification provision that is required pursuant to Section 4.m. below. City of Santa Paula shall provide the proposed Operating Agreement to County and City of Fillmore for their review and approval as to consistency with the applicable provisions of this Agreement before the 2025-2026 Operating Agreement is executed and/or extended by the City of Santa Paula. ii. Santa Paula 's Contribution. The City of Santa Paula agrees to fund at least $200,000 for the fiscal year 2025-2026 as part of the 2025-2026 Operating Agreement it enters into with the Shelter Operator, subject to Council approval.
iii. Parties' Payments from Santa Paula to Shelter. All County and City of Fillmore payments to the Shelter Operator required under this Agreement will 'be given to the City of Santa Paula for transfer to the Shelter Operator. The City of Santa Paula will process payments to the Shelter Operator within 30 days of receipt of complete and adequate documentation from the Shelter Operator as outlined in their 2025-2026 Operating Agreement with the City of Santa Paula. The City of Santa Paula shall provide documentation of same to County within 30 days of the end of each month and to City of Fillmore within 60 days of the end of each fiscal quarter. If the City of Santa Paula fails to provide timely and adequate documentation for any payment to Shelter Operator, County and City of Fillmore shall be entitled to deny reimbursement, suspend future payments and/or recover any payment for which adequate supporting documentation has not been timely provided. Acceptable documentation for staff and non-staff costs to operate the Shelter includes, but is not limited to, payroll records, receipts, invoices and proof of payment. County staff will provide documentation training for City of Santa Paula and Shelter Operator if requested.

Inclusive of City of Santa Paula's share, Shelter Operator will receive a maximum of $700,000 toward the actual Base Operating Expense for fiscal year 2025-2026 as set forth in this Agreement.

C. City of Fillmore
The City of Fillmore agrees to contribute an amount not to exceed the sum of $150,000 toward the Shelter's actual Base Operating Expense for the fiscal year 2025-2026. Starting July 1, 2025, the City of Fillmore will pay the City of Santa Paula $37,500 on a quarterly basis, for transfer to the Shelter Operator to cover its commitment to Shelter operating expenses for each fiscal quarter. Within 60 days of the end of each fiscal quarter, as set forth in Section l.b. above, the City of Santa Paula will submit to the City of Fillmore a statement evidencing Santa Paula's payment of appropriate amounts to Shelter Operator for the fiscal quarter. Payments by Fillmore for any period after June 30, 2026, are contingent on approval by the governing body of each Party of a budget for the upcoming year of operation and apportionment of the budget between the Parties and written amendment to this Agreement, as set forth in Section 1 .a. above. 161
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For purposes of clarity, the following table illustrates the payment schedule in this subsection for fiscal year 2025-2026:

FISCAL QUARTERS
FOR FY 2025-2026
July 1
September
30 October 'l
December 3
1 January 1
March 31
April 1
June 30
Fillmore Payment Due
to Santa Paula (start of
quarter)
July 1 October 1 January 1 April I
Amount Due to Santa
Paula
$37,500 $37,500 $37,500 $37,500
Santa Paula Statement
Due to Fillmore (60
days after quarter end)
December 30 March 2 May 31 August 30
d. County
i. County's Contribution. In consideration for the City of Santa Paula entering the 2025- 2026 Operating Agreement with the Shelter pursuant to the terms of this Agreement, the County agrees to match the combined contributions of Santa Paula and Fillmore for a total amount not to exceed $350,000 toward the Shelter's actual Base Operating Expense for the fiscal year 2025- 2026, through reimbursement payments to City of Santa Paula.
ii. Matching Contribution. Matching the combined contributions of Fillmore and Santa Paula, County will reimburse Santa Paula for 50% of actual Shelter operation costs or up to $87,500 each fiscal quarter, whichever amount is lower, provided Shelter expenses have been verified and timely paid by the City of Santa Paula with documentation acceptable to County as set forth in this section and Section 1 .b. above.
iii. County Reserve. In recognition of the $1.5 million capital investment supplied by the State of California, the County has reserved the sum of $750,000, representing 50% of the $ 1.5 million capital investment, to be held by the County as a reserve fund for the Shelter. Notwithstanding Section 1 .d.ii., above, such reserve fund shall be used exclusively for the sustainable operation and maintenance of the Shelter for emergency repairs and other essential items to include major facility repairs involving roofing, environmental controls, plumbing, appliances or essential furniture and equipment ("Reserve"). The County will disburse monies from the Reserve within thirty (30) days of receiving a written draw from Santa Paula provided Santa Paula has demonstrated to the County's satisfaction that there is insufficient revenue to pay unforeseen costs, including without limitation damage or repairs, that, if not paid within a specified time, would prevent the operation of the Shelter in accordance with the objectives in this Agreement. 162

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e. Additional Revenue for Base Operating Expense
The Shelter Operator will need to raise funds for the actual Base Operating Expense not covered by the financial contributions specified in this agreement. Any funding received by the Shelter Operator for operations and maintenance in excess of the Base Operating Expense, including from grants, private donations, or other funds, shall be applied to payment of the Base Operating Expense and the respective financial contributions from the Parties shall be proportionately reduced so that Participating Cities and County benefit in proportion to their respective financial contributions. Any proportional reduction in each party's financial contribution made pursuant to this paragraph will be made regardless of whether that additional revenue was individually or jointly pursued or awarded. The Shelter Operator will provide a list of grants applied for and philanthropic inquiries at the end of each quarter.

2. PROGRAM OBJECTIVE AND PERFORMANCE
Participating Cities and County agree that the following are goals, practices and principles that shall govern the operation of the Shelter. The City of Santa Paula shall include such goals, practices, and principles in Section 2 in its Operating Agreement with the Shelter Operator. a. Service Model
i. The Shelter Operator will provide a safe place for homeless individuals to stay and stabilize while partnering with service providers to develop a plan for safe, secure, and permanent housing. The primary purpose of the Shelter beyond temporary sheltering is to leverage community resources that will assist homeless individuals in quickly securing and moving into suitable permanent housing and in achieving long-term housing stability. ii. The Shelter Operator will participate in the Ventura County Continuum of Care's Coordinated Entry System, Pathways to Home, and will enter all Shelter occupants into the Ventura County Homeless Management Information System. iii. The Shelter Operator will operate and develop the appropriate individualized case plan for each Shelter occupant that is client-centered, culturally, and linguistically appropriate, trauma-informed, and sensitive to the wide ranges of needs of the Shelter occupants, with the goal to transition the Shelter occupant to stable and affordable housing. iv. The following competencies are integral parts of the program design and operation of the Shelter:
(1) Low-barrier access and services
(2) Housing first
(3) Harm reduction
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(4) Trauma-informed care
(5) Client-centered
b. Program and Service Components
i. Participating Cities and County encourage the Shelter Operator to implement the following program objectives:
(1) Manage program resources, including reasonable pursuit of grants to offset financial contributions from the Parties to this Agreement, to achieve cost efficiencies and effectiveness and to facilitate services to as many Shelter occupants as feasible; (2) Expand the capacity to serve Shelter occupants by
facilitating the delivery of services of multiple service providers; (3) Seek additional resources to augment emergency shelter and housing opportunities for Shelter occupants; and
(4) Refer families with children to the County of Ventura Human Services Agency for alternative sheltering options such as CalWORKs Housing Support Program and other transitional housing options within one business day of admission to shelter. ii. Participating Cities and County encourage Shelter Operator to work with each Shelter occupant to create an individualized case plan and provide the resources to achieve such a plan toward securing housing. To achieve these objectives, Participating Cities and County encourage Shelter Operator to perform, at a minimum, the following services and functions:
(1) Connect Shelter occupants to needed resources (income, counseling, substance abuse, etc.) by:
(a) Developing personalized housing plan;
(b) Supporting Shelter occupants in managing their own
lives within the scope of their resources and abilities; (c) Providing housing location and counseling services; (d) Establishing relationships with private and public
property owners and rental agencies;
Assisting to provide permanent housing opportunities to Shelter occupants; and
(f) Assisting with housing applications.
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(2) The case management services shall include the development of an individualized service plan based on needs, circumstances, and market conditions, focused on helping individuals find and keep stable housing and linkages to other community-based support services.

C. Reporting and Accountability Review
i. City of Santa Paula will provide quarterly reporting in a format provided by the County to be completed by the Shelter Operator so that goals can be assessed, this will include a quarterly Performance Report from the Homeless Management Information System, The City of Santa Paula will implement a performance-based outcome specific payment structure that includes the following performance goals for the Shelter Operator, and will reduce Shelter Operator invoice payment by five percent (5%) should fewer than four of the following five goals be attained:
(1) Exits to Positive Destinations: Shelter Operator shall facilitate exits to permanent housing or other positive destinations for at least 30% of shelter residents.
(2) Housing Plans: Shelter Operator shall develop housing plans for each shelter resident within 30 days of entering the shelter. (3) Length of Stay: Shelter Operator shall ensure an average length of stay of 180 days or less for non-permanent supportive housing (non-PSH) clients entering the facility on or after July 1, 2025.
(4) Occupancy Rate: Shelter Operator shall maintain a minimum shelter occupancy rate of 90%.
(5) Enrollment in Coordinated Entry System: Shelter Operator will enter clients into the Coordinated Entry System within one week of client entry into the shelter. ii. City of Santa Paula will process payments to Shelter Operator within 30 days of receipt of complete and adequate documentation as outlined in their 2025-2026 Operating Agreement and provide documentation of same to County following payment. iii. Participating Cities and County shall review the performance of the Shelter Operator at least quarterly to assess whether, using its best efforts, all goals are being pursued.

3. TERM AND TERMINATION
The initial term of this Agreement shall begin on July l, 2025, upon execution by all Parties, and expire on June 30, 2026, ("Initial Term"). On or before April 1, 2026, the Parties will meet and review Shelter Operator's performance and discuss a potential future budget for the Shelter pursuant to Section 1 of this Agreement. The Parties have no obligation to extend the 165
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Agreement beyond the Initial Term ending June 30, 2026, and any renewal or modification is contingent on the approval of the respective Parties' governing bodies.

4. INDEMNITY AND INSURANCE AND HOLD HARMLESS PROVISIONS a. Since the City of Santa Paula is contracting with the Shelter Operator, and the Shelter Operator will have the primary responsibility for the Shelter operations, the City of Santa Paula will, at its sole cost and expense, obtain and maintain in full force during the term of this Agreement the following types of insurance:
i. General Liability "occurrence" coverage in the minimum amount of $2,000,000 combined single limit (CSL) bodily injury & property damage each occurrence and $4,000,000 aggregate, including personal injury, broad form property damage, products/completed operations, and broad form blanket contractual. ii. Automobile Liability coverage in the minimum amount of $1,000,000 CSL bodily injury & property damage, including owned, non-owned, and hired automobiles. Also, to include uninsured/underinsured motorists’ coverage in the minimum amount of $ 100,000 when there are owned vehicles. iii. Workers' Compensation coverage, in full compliance with California statutory requirements, for all employees of contractor and Employer's Liability in the minimum amount of $ 1
b. All insurance required will be primary coverage as respects the Parties and any insurance or self-insurance maintained by the County and the City of Fillmore will be excess of the City of Santa Paula's insurance coverage and will not contribute to it. c. The Parties are to be notified immediately if any aggregate insurance limit is exceeded. Additional coverage must be purchased to meet requirements. d. The County of Ventura, its boards, agencies, departments, districts, officers, employees, agents, and volunteers are to be named as Additional Insured as respects work done by the City of Santa Paula under the terms of this Agreement on all policies required (except Workers' Compensation).

The City of Fillmore, its council, boards, agencies, departments, districts, officers, employees, agents, and volunteers are to be named as Additional Insured as respects work done by the City of Santa Paula under the terms of this Agreement on all policies required (except Workers' Compensation).

The City of Santa Paula agrees to waive all rights of subrogation against the City of Fillmore, the County of Ventura, their boards, agencies, departments, officers, employees, agents, and volunteers for losses arising from work performed by the City of Santa Paula under the terms of this Agreement as it pertains to Workers' Compensation.

Policies will not be canceled, non-renewed, or reduced in scope of coverage until after sixty (60) days written notice has been given to the County's Risk Management Division. 166
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h. The City of Santa Paula agrees to provide all Parties with the following insurance documents on or before the effective date of this Agreement:
|
i. Certificates of Insurance for all required coverage. ii. Additional Insured endorsements.
iii. Waiver of Subrogation endorsements (a.k.a.: Waiver of Transfer Rights of Recovery Against Others, Waiver of Our Right to Recover from Others) as it pertains to Workers' Compensation.
iv. Failure to provide these documents will be grounds
for immediate termination or suspension of this Agreement. The City of Santa Paula's obligation to provide evidence of insurance coverage may be wholly satisfied by providing a certificate of self-insurance. i. As an alternative to subsections a. through h. above, the City of Santa Paula can contract with the Shelter Operator so that the Shelter Operator, at its sole cost and expense, obtains and maintains in full force during the term of this Agreement the insurance specified in subsections a. through h. above on behalf of all parties. Such Shelter Operator insurance would be primary coverage. In the event that the Shelter Operator fails to provide or maintain such coverage, the City of Santa Paula's obligation to provide insurance set forth in this Section 4 shall apply. j. Each Participating City shall defend, indemnify and hold harmless the County, its Board of Supervisors, officers, directors, districts, agents, employees and volunteers from and against all third party demands, claims, actions, liabilities, losses, damages, and costs, including reasonable attorney's fees, arising out of or resulting from the performance of the Agreement, caused in whole or in part by the grossly negligent or intentional acts or omissions of that Participating City, their officers, directors, agents, employees, or subcontractors. With respect to Santa Paula's obligations under this paragraph, "performance of the Agreement" does not include Shelter Operator's operation of the Shelter.
k. The County shall defend, indemnify, and hold harmless the Participating Cities, their officers, directors, districts, agents, employees, and subcontractors from and against all third party demands, claims, actions, liabilities, losses, damages and costs, including reasonable attorney's fees, arising out of or resulting from the performance of the Agreement, caused in whole or in part by the grossly negligent or intentional acts or omissions of the County's Board of Supervisors, officers, directors, agents, employees, or volunteers.

1. It is the intention of the Parties that the indemnity provisions of this section be interpreted to impose on each Party responsibility to the other for the acts and omissions of their respective officers, directors, agents, employees, volunteers. It is also the intention of the Parties that, where comparative fault is determined to have been contributory, principles of comparative 167
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fault will be followed and each Party shall bear the proportionate cost of any damage attributable to the fault of that Patty, its officers, directors, agents, employees, volunteers. m. City of Santa Paula shall require, as part of its 2025-2026 Operating Agreement with the Shelter Operator, that Shelter Operator agree to defend, indemnify and hold harmless the County and City of Fillmore and their respective officials, officers, directors, districts, agents, employees and volunteers (each individually, "Indemnified Party"), from and against all third party demands, claims, actions, liabilities, losses, damages, and costs, including reasonable attorney's fees, arising out of or resulting from Shelter Operator's operation of the Shelter, except for those resulting from an Indemnified Party's gross negligence or intentional misconduct.

5. LEGAL COMPLIANCE
The Parties, in expending funds which will be used by Shelter Operator to operate the Shelter as contemplated in this Agreement, shall comply with all applicable federal, state, and local laws, regulations and ordinances.

6. GOVERNING LAW•JURISDICTION
This Agreement and all matters pertaining thereto will be construed and enforced according to the laws of the State of California. Any litigation or other court proceeding shall take place in the state or federal courts located in the State of California, and the Parties will accept the exclusive jurisdiction of these courts. Venue shall be in the County of Ventura, California.

7. NOT CONSTRUED AGAINST DRAFTER
This Agreement has been negotiated and prepared by the Parties and their respective counsel, and should any provision of this Agreement require judicial interpretation, the court interpreting or construing the provision shall not apply the rule of construction that a document is to be construed more strictly against one Party.

8. DISCLAIMER OF RELATIONSHIP
Nothing in this Agreement will be deemed or construed to create any relationship of principal and agent, limited or general partnership, joint venture, or any association among the Parties.

9. SEVERABILITY
If any provision of this Agreement shall be declared invalid, inoperative or unenforceable by a final judgment or decree of a court of competent jurisdiction such invalidity or unenforceability of such provision shall not affect the remaining parts of this Agreement which are hereby declared by the patties to be severable from any other part which is found by a court to be invalid or unenforceable.
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10. DISPUTE RESOLUTION
If the Parties have a dispute that they are unable to resolve at the staff level, any of the Parties may escalate the dispute to the executive staff level (i.e., to the City Managers and the County Executive Officer) by submitting a signed and dated request for dispute resolution. If the City Managers and the County Executive Officer are unable to resolve the dispute, the item in dispute may be presented to the City Councils and the County Board of Supervisors for resolution.

11. ENTIRE AGREEMENT, AMENDMENT, WAIVER
Unless explicitly stated otherwise in this Agreement, this Agreement constitutes the entire agreement of the Parties with respect to the subject matter hereof. This Agreement can only be amended or modified in a writing signed by authorized representatives of each of the Parties.

All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the Party to be charged.

12. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The signature pages of one or more counterpart copies may be removed from such counterpart copies and all attached to the same copy of this Agreement, which, with all attached signature pages, shall be deemed to be an original.
[Remainder of page intentionally left blank.]
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COUNTY OF VENTURA CITY OF SANTA PAULA

6. Or. Sevet Johnson
n
Dr. Sevet Johnson Dan Singer
County Executive Officer City Manager

APPROVED AS TO FORM APPROVED AS TO FORM
Franchesca S. Verdin Monica Castillo
Assistant County Counsel CityAttorney
County of Ventura

CITY OF FILLMORE
Erika Herrera
City Manager

APPROVED AS TO FORM
Tiffany Israel
Verdin
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EXHIBIT “B”

SCOPE OF SERVICES
Operating Requirements

1. Emergency Shelter: Shelter Operator shall provide a safe place for homeless individuals to stay and stabilize while partnering with service providers to develop a plan for safe, secure, and permanent housing. This includes access to 49 beds, linens, blankets, and personal storage for belongings year round. The primary purpose of the Shelter beyond temporary sheltering is to leverage community resources that will assist homeless individuals in quickly securing and moving into suitable permanent housing and in achieving long-term housing stability. Shelter Operator shall participate in the Ventura County Continuum of Care’s coordinated entry system, Pathways to Home, and will enter all Shelter occupants into the Ventura County Homeless Management Information System. Shelter Operator shall operate and develop the appropriate individualized case plan for each Shelter occupant that is client-centered, culturally, and linguistically appropriate, trauma-informed, and sensitive to the wide ranges of needs of the Shelter occupants, with the goal to transition the Shelter occupant to stable and affordable housing.

2. Meals and Nutrition: Shelter Operator shall offer regular meals that meet basic nutritional requirements for all shelter residents. This may include breakfast, lunch, and dinner, along with snacks and access to drinking water throughout the day.

3. Hygiene Facilities: Shelter Operator shall provide clean and accessible bathrooms, showers, and laundry facilities for residents to maintain personal hygiene; supply basic toiletries such as soap, shampoo, toothpaste, and towels.

4. Case Management: Shelter Operator Shall assign dedicated case managers to assist residents in accessing appropriate services and resources. This may include helping them find permanent housing, employment, medical care, mental health support, substance abuse treatment, and other necessary services. Shelter Operator shall develop a personalized housing plan for each resident and will assist with housing applications.

Shelter Operator shall support residents in managing their own lives within the scope of their resources and abilities. Case management services shall include the development of an individualized service plan based on needs, circumstances, and market conditions, focused on helping individuals find and keep stable housing and linkages to other community-based support services.

5. Medical Assistance: Shelter Operator shall collaborate with healthcare providers to offer on-site medical clinics, regular health screenings, vaccinations, and referrals for other medical needs; ensure residents have access to medications and health education.

6. Mental Health Support: Shelter Operator shall provide access to mental health professionals who can offer counseling, therapy, and support groups to address mental health challenges faced by shelter residents; collaborate with community organizations for additional mental health resources.
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7. Substance Abuse Programs: Shelter Operator shall develop partnerships with substance abuse treatment centers and support groups to offer counseling, detoxification services, and access to rehabilitation programs for individuals struggling with substance abuse issues.

8. Education and Employment Assistance: Shelter Operator shall establish programs that “B”
help individuals acquire new skills, provide job readiness training, and offer assistance with job searches, resume building, and interview preparation; facilitate access to educational resources and connect residents to educational opportunities.

9. Financial Assistance: Shelter Operator shall assist residents in accessing financial benefits, such as unemployment insurance, social security support, or other government assistance programs; provide guidance and support with budgeting and financial planning to increase each Shelter occupant's income, including disability income and other public benefits for each participant.

10. Recreational and Social Activities: Shelter Operator shall organize recreational programs, such as sports, hobbies, and group activities, to foster a sense of community and improve residents' overall well-being; coordinate with volunteers and community organizations to provide additional support and engagement opportunities.

11. Family Support: Shelter Operator shall offer specialized services and support for homeless families with children, including childcare, parenting classes, school enrollment assistance, and family counseling.

12. Transitional Housing and Permanent Housing Placement: Shelter Operator shall develop partnerships with landlords, housing authorities, and non-profit organizations to assist residents in transitioning from the shelter to safe, affordable, and permanent housing options; provide resources for rental assistance and support with housing applications; establish a goal of connecting at least 75% of the Shelter occupants with stable housing or “positive” exits to other acceptable living arrangements such as residential treatment, transitional housing, reuniting with relatives within 12 months.

13. Outreach and Prevention Services: Shelter Operator shall collaborate with local agencies, community groups, and volunteers to conduct outreach efforts, identifying individuals who are at risk of homelessness and providing prevention services to help them maintain their housing stability.

14. Community Partnerships and Coordination: Shelter Operator shall refer families with children to the County of Ventura Human Services Agency for alternative sheltering options such as CalWORKs Housing Support Program and other transitional housing options within one business day of admission to shelter; establish ongoing collaborations with governmental organizations, non-profit agencies, faith-based groups, healthcare providers, and other stakeholders to create a continuum of care and ensure a comprehensive approach.

15. Operations Management. Shelter Operator shall manage program resources, including reasonable pursuit of grants to offset financial contributions from the Parties to this Agreement, 173
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to achieve cost efficiencies and effectiveness and to facilitate services to as many Shelter occupants as feasible; expand the capacity to serve Shelter occupants by facilitating the delivery of services of multiple service providers. Seek additional resources to augment emergency shelter and housing opportunities for Shelter occupants.

16. Occupancy. Shelter Operator shall maintain an overall occupancy rate at the Shelter of 70% of the total available bed capacity.
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To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: CONSIDERATION OF TEMPORARY LABOR AGREEMENTS FOR

AUGMENTED CITY SERVICES
Date: January 21, 2026
Agenda Item: 12.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

It is recommended that the City Council:

Review the request from Vice-Mayor Crosswhite to enter into temporary labor agreements and provide direction to the City Manager and City Attorney should such agreements be desired.

Presented by: Dan Singer, City Manager
BACKGROUND:

On September 3, 2025, then Councilmember Crosswhite brought forward a Council-initiated agenda request to consider establishing agreements around the temporary use of laborers to supplement the City's workforce, if and when needed. At the meeting, consensus was formed to place this subject on a future Council agenda for further discussion. A complete copy of the request is included with this report as Exhibit A.

ANALYSIS:

The stated purpose of securing outside labor agreements would be to have a pool of resources to turn to in the event of: a) a significant labor shortage, b) a surge in City projects or activities that created temporary labor needs, or c) during a declared emergency or natural disaster. A sample of such an agreement with a neighboring city, Agoura Hills, is attached to this report as Exhibit B.

Should the Council direct staff to pursue such an agreement (usually in the form of a Memorandum of Understanding), such agreements may be subject to the City's bargaining process and could require approval by our unions. In addition, the SEIU MOU, for example, states that "it is not the City's intent to contract out any services currently being provided by employees in the representation unit; however, the City retains its management rights to investigate alternative options in the future."
Additionally, the sample agreement attached as Exhibit B is from 2014. Significant changes in 190
law have occurred since then. For example, AB 339, effective January 1, 2026, requires local public agencies to give at least a 45 day written notice to labor unions before contracting out work similar to what their members do, and this would affect RFPs and RFQs or any contract renewals or extensions. The notice must detail the contract’s duration, scope of work, costs, justification, and a draft solicitation. AB 339 provides the labor union with time to review, discuss and potentially negotiate over outsourcing decisions.

These matters should be taken into consideration as the Council discusses its desire to move this matter forward.

STRATEGIC PLAN:

This item is not anticipated in the adopted Strategic Plan, however it would augment the City's disaster preparedness efforts.

FISCAL IMPACTS:

A labor agreement with an outside entity would only have fiscal impacts if the City required additional labor, which presumably would be offset by existing project budgets or may be reimbursable under the terms of a declared emergency.

OPTIONS:

The Council is under no obligation to pursue this suggestion, although having agreements in place to support key City objectives or respond to natural disasters could prove helpful to Santa Paula.

ATTACHMENTS:

Exhibit A - Council_Request_MOU_for_Use_of_Laborers.pdf Exhibit B - MOU and ASA-Agoura Hills.pdf
191
Agenda Request Form
For Council Discussion Purposes
Name: Proposed Meeting Date: Date:

Type:

Recognition _______ Proclamation _______ Policy _______ Resolution ________ Ordinance _________ Other ____________________________

Title:

General Description:

Purpose / Objective:

Staff Use Only
Est. Fiscal Impact: $______________ Budgeted: Yes No Est. Time Impact:

Anticipated Start Date: Anticipated Completion Date:

Strat Plan Consistency? Gen Plan or SPMC Consistency?
Assigned to (Department): Assigned to (Person):

Committee Assignment:
192
t
v
1VIEMORANDUM OF UNDERSTANDING

REGARDING THE

USE OF LABORERS LTNION HIRING HALL
FOR TEMPORARY U5E OF LABORERS

BY AND BETWEEN

THE AUTHORIZED REPRESENTATIVES OF CITY OF AGOURA HILLS
s
Q r'
o<;
ri'
i ' Il'
r ND 'I IE
A 01 12" II T' I'E r T'IOI TAI, LTI IOI OF IiTO1ZTH IE12IC1, I. CAI, I TOo 300
193
6 s
THIS MEMORANDUM OF UNDERSTANDING(" MOU") is made and entered into this November 17, 2014, by and between the authorized representatives of CITY OF AGOURA. HILLS Public Entity") and the LABORERS' INTERNATIONAL UNION OF NORTH AMERICA, LOCAL NO. 300 (" Union") and represents the full and complete agreement between the parties.

The parties agree therefore as follows:

I. PURPOSE
This MOU addresses the Public Entity' s use of the Union' s hiring hall to employ Laborers on a temporary basis. By executing this MOU, the Public Entity does not purport to recognize the Union as the certified representative of any permanent employee.

II. HIlZING PROCEDURES
A. The Public Entity shall make all requests for hiring temporary Laborers directly to the Union by contacting its hiring hall. The Union shall immediately dispatch to the Public Entity the number of applicants requested by the Public Entity.

B. The Union shall maintain a register of applicants. All applicants dispatched sha11 have no less than the minimum requirements set forth in the Public Entity' s job specifications for each job classification. The Public Entity shall also have the right to request a Union worker by name in accordance with the Union' s hiring hall rules.

C. Ifthe registration list is e austed and the Union is unable to refer applicants for employment within forty-eight( 48) hours (excluding weekends and holidays) from the time of I receivulg a request for workers, then the Public Entity shall be permitted to secure applicants without using the referral procedure in this agreement. i D. The Union is responsible for administering the hiring ha11, and all costs of operating the hiring hall shall be borne by the Union.

E. Neither the Union in its selection and/ or referral of employees, nor the Public Entity in hiring employees, shall discriminate against any applicant on the basis ofrace, color, religion, sex, marital status, sexual orientation, national origin, disability, age, union membership or lack thereof, or any classification protected by federal, state or local laws.

III. TERMS OF EMPLOYMENT
A. Workers hired under this MOU shall be considered employed at will, and the Public Entity shall have the right to reject or dismiss any applicant or worlcer.

B. All temporary workers shall maintain membership status in good standing with the Union and/ or maintain service fee requirements as a condition of employment. Temporary workers who fa.il to meet these requirements shall be discharged upon timely and sufficient notice from the Union to the Public Entity.

Workers hired under this MOU sha11 be paid according to the Department of Industrial elations' prevailing wage determination for the Laborers craft in the applicable geographic area, at 100% of the prevailing basic wage and 100% of applicable prevailing fringe benefits for the Laborers classification as submitted by the Union to the Public. The Union will submit all updated basic wage and fringe benefit information to the Public Entity.

I. Overtime will be paid at the time and one- half rate and will only be paid for all hours in excess of eight( 8) during a workday or in excess of forty( 40) hours of work in a workweek. 2 194
E. There sha11 be no miniinum length of time of employment for workers hu ed under this MOU.

F. Workers hired under this MOU who are terminated shall receive their final payment of wages on the regular pay day for the Public Entity' s pay period covering the period of time worked by the worker and not immediately upon termination.

G. Temporary Union workers shall not receive the same fringe benefits as those provided to permanent Public Entity employees. A separate trust fringe benefit Subscription Agreement will be signed by the Public Entity. The Public Entity will modify any contribution provided for in this MOU in the next appropriate pay period following receipt of notice of changes in applicable prevailing fringe benefits. The Public Entity shall not make retroactive payments necessitated by any delay on the part of the Union in so notifying the Employer. .

H. Workers employed under this MOU shall follow all working rules and safety requirements ofthe Public Entity on all jobs unless such rules or requirements are specifically excluded by this MOU. Such rules and requirements shall not be subject to a grievance procedure.

I. Workers covered by this MOU shall be entitled to Sta.te mandated Workers' Compensation benefits rather than to the Workers' Compensation benefits afforded to Permanent Public Entity employees.

IV. DISPUTE RESOLUTION
Complaints regarding wages and/ or fringe benefits may be made directly to the other party. An authorized representative of the Public Entity and the Union sha11 attempt to resolve a11 such compla.ints. No grievance procedure exists to resolve any complaints.

V. TERMINATION OF AGREEMENT
This MOU sha11 be effective as of the date below, and shall remain in effect until either party gives ninety ( 90) days written notice to the other party of its desire to terminate this Agreement. The terms ofthis MOU may not be changed in any way except with express written agreement of the parties.

Effective Date: November 17, 2014
PUBLIC ENTITY LABORERS, LOCAL NO. 300
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UNION:

SOUTHERN CALIFORNIA DISTRICT COUNCIL OF LABORERS
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BUSINESS MANAGER
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STRICT Y' SOUTHERlii CALIFORNIA DIST tICT COUNCIY,
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SERGIO RASCON MANUEL MONSIBAIS ARMANDO" MANDO" ESPARZA
Presiden! Secretary- Treasurer Business Manager
4399 Santa Anita Ave. • Suite 205 • EI Monte, CA 91731 • Tel ( 626) 350-6900 • Fax( 626) 350-7553 June 2, 2014

NOTICE TO CONTRACTORS
Under the terms of the current Master Labor Agreement covering 11 Southern California l Counties and Amendment dated June 2° d, 2014 between the Southern California District Council of Laborers and the Associated General Contractors, Building Industry Association, Engineering Contractars Association and the Southern California Contractors Association which increased the rate by$ 0. 05 per hour for the duration of the Master Labor Agreement from$ 1. 75 to $ 1. 80 effective July 1, 2014, the allocation is as follows: $ 1. 20 per hour to wages, $ . 22 per hour to vacation, $ .25 per hour to Pension, $ . 03 per hour to Laborers Trust' Administrative Trust Fund and$ . 10 per hour to Partnership for Jobs Industry Advancement Fund. i A; The minimum hourly base wage rates and classifications appear on pages 2, 3 and 4.

I3ourlv FrinEe Benefits— 7/ 1/ 14
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Health& Welfare 6. 81
Pension 6. 25 ( Increase$ . 25)
Vacation( Supplemental Dues of$ 1. 69) 4. 47 ( Increase $ . 22) Training& Retraining 64
Center for Contract Compliance 25
Industry Fund 08
Contract Administration Fund 07
Laborers Trusts' Administrative Trust Fund 12 ( Increase$ . 03) Partnership for Jobs Industry Advancement Fund . 10
Foremen: Laborer Foremen employed in accordance with the Agreement shall be paid not less than$ 1. 75 per hour more than the hourly wage rate ofthe highest Laborer over which they have leadership on their regular crew. In the event the Contractor, at his option, elects to use a Laborer Foreman to supervise other Laborer Foremen, he shall be paid not less than$ 1. 00 per hour mare than the hourly rate ofthe highest classified Laborer Foreman over whom he has leadership.

Overtime: Time and one-half, except hours worked over 12 in a single workday, Sundays and holidays, which are double( 2) time.

Subsistence: Subsistence shall be paid at the rate of$45. 00 per scheduled workday. Subsistence F as provided in the Agreement shall be paid on jobs on the following offshore islands:

Richardson Rock San Miguel Island
Santa Cruz Island Santa Barbara Island
I Arch Rock San Clemente Island
San Nicholas Island Santa Rosa Island
3` Santa Catalina Island Anacapa Island
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197

SUBCRIPTION AGREEMENT FOR CONTRIBUTIONS TO TRUST FUNDS UNDER

THE SOUTHERN CALIFORNIA LABORERS MASTER LABOR AGREEMENT

1. The undersigned Employer is party to a collective bargaining agreement Agreement) with the Southern California District Council ofLaborers and/ or an affiliated Local Union in Southern California requiring the payment of contributions to the Construction Laborers Trust Funds for Southem California( Laborers Trust Funds) contained in the Southern Califomia Laborers Master Labor Agreement( MLA). The Employer shall pay to these Laborers Trust Funds the hourly contribtuion rate in effect under the MLA at the time work is perfiomed, for each hour worked or paid for all work covered by the Employer' s collective bargaining agreement.

2. The Employer shall abide by the Agreements and Declarations of Trust establishiag the Laborers Trust Funds, approves and consents to the appointment ofthe Trustees designated by such Agreements and Declarations ofTrust, and further ratifies, confirn s, and consents to all acts heretofore taken in the creation and administration ofthe Tnists by the joint Trustees, their agents and representatives, and agrees to be bound by all the terms and conditions, provisions, privileges and obligations provided for by the Agreements and Declarations of Trust in their original form and as amended.

3. The Employer agrees to the provisions of the MLA that relate to the rights of the Laborers Trust Funds to collect contributions from the Employer due to the Laborers Trust Funds, and such provisions are incorporated by reference in this Subscription Agreement. r3/ U C-OU, a / c. c- S
Name of Employer
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Name and Title ofPerson Si ' ng
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Signature
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198
To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: REVIEW OF CITY COUNCIL RECOGNITION POLICY
Date: January 21, 2026
Agenda Item: 12.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Following review of Council Resolution No. 7453, consider any additions or modifications that may be desired by the Council and direct staff to return with any modifications made.

Presented by: Dan Singer, City Manager
BACKGROUND:

During the Council's review of your Manual of Procedural Guidelines this past year, it was suggested that Council also revisit your policies on recognition.

In May of 2023, by Resolution 7453, the Council established new guidelines that governed matters such as the issuing of City proclamations, certificates of recognition and the use of City memorabilia. As the recognition policy has now been in effect for more than 2 years, a review of the policy is warranted.

ANALYSIS:

Attached to this report is a copy of Resolution 7453 and the accompanying policy (Exhibit A).

The policy has worked effectively at helping to guide such matters as recognition of past commissioners or city employees, or at providing a framework for who in the community should receive recognition by the Council. The policy has now been in effect since May of 2023 and should be revisited to ensure it is consistent with City practices and Council desires.

Following are some key considerations not explicitly in the policy:

This past year, with Councilmember Chavez serving as Mayor, an effort was made to expand community recognition to include various individuals, businesses, and organizations who had contributed to the fabric of Santa Paula life in some meaningful way. Titled "Mayor's Awards" the recognition was not explicitly contemplated within the Council's adopted policy, yet such recognition was not in conflict with the policy either. One of the functions of a local elected body is to recognize members of the community, declare proclamations or honor individuals who have served this community. Council may therefore wish to consider adding a section in the policy to define Mayor's Awards or provide further clarity on the recognition section. 199
Over the past few years, prominent individuals who have passed away are often given recognition posthumously, usually by closing a Council meeting in honor of that person.

Council may wish to consider amending the policy to include such recognition.

Additionally, recognition has been sought or suggested for local businesses experiencing an anniversary or milestone, say when a business is celebrating 50 years of service to our community. Council may wish to address this consideration when amending the policy.

In reviewing the policy, Councilmembers may wish to bring other considerations forward.

Consensus or a simple majority of Council may alter the policy.

STRATEGIC PLAN:

This action is the result of the Council's request to review existing policy, not anticipated as part of the adopted Strategic Plan.

FISCAL IMPACTS:

There are no fiscal impacts associated with this review. Future adjustments to the policy could result in added expenses for such things as the distribution of more memorabilia, but otherwise this policy has negligible fiscal impacts.

OPTIONS:

The adopted policy has proven to be a useful tool when recognizing volunteers, employees, and organizations. The Council may seek to update and amend the policy or may leave the existing policy intact.

ATTACHMENTS:

Reso 7453 Proclamations, Certificates of Recognition, and City Memorabilia Policy.pdf 200
201
202
203
204
205
206
207
208
209
210
To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: FUTURE AGENDA ITEMS
Date: January 21, 2026
Agenda Item: 13.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends City Council review future agenda items.

BACKGROUND:

The attached Future Agenda Items forecast (Attachment A) identifies anticipated agenda items for upcoming Council meetings as well as Study Session topics and long-range discussion items. Placing this forecast on the agenda affords the Council and the public the opportunity to discuss such topics and to make any recommendations. It should be noted this is only a forecast and may change over the course of time or based on feedback by the Mayor and City Manager during review of future agendas.

ANALYSIS:

In accordance with the Council's adopted Manual of Procedural Guidelines, Section 5.1, Mayor Juarez has introduced a new request regarding a stricter ordinance for e-bikes and escooters, etc. for Council's consideration (see Attachment B). Council is provided the opportunity to review this request and discuss placing the item on a future agenda or taking other appropriate action. Staff and the City Attorney will be available to respond to questions posed by the Council in considering whether to agendize the request and weigh any priorities.

STRATEGIC PLAN:

FISCAL IMPACTS:

OPTIONS:

ATTACHMENTS:

01.14.2026_Future_Agenda_Items_lm.docx
Council Agenda Request E Motorcycles E Bikes E Scooters.pdf 211
Santa Paula City Council Tentative Agenda Schedule
Updated 1/14/26
Activities associated with the Council’s Strategic Plan* Special Meeting
February 4
th
- 4:30pm
Admin Study session: Waste Water Recycle Facility (WRF) Regular Meeting
February 4th- 6:30pm
PD Proposed Public Safety Committee
Admin Cemex Agreement
Admin Legislative Policy Update - Immigration Policies / Hospital Services
Admin Urgency Ord Discussion MH Rent Control
Admin New City Logo & Wayfinding Implementation Presentation Admin Strategic Plan 6 month Review/Update
Special Meeting
February 18th - 4:00 pm
P&R Study Session: Downtown Event Guidelines
Regular Meeting
February 18th - 6:30 pm
CDD Athens Rate Adjustment Request
P&R Parks & Recreation Department Report
P&R Leap Lab Lease Amendment
Finance Mid-year Budget Review

STUDY SESSION TOPICS
Admin No Smoking Ordinance 2
nd Qtr.

Finance Development Impact Fees (DIF)* 1
st Qtr.

Admin Municipal Code Update – Joint with Planning Commission* Ongoing CDD Use of Triangle Property on Housing TBD
CDD Mobile Home Rent Control Ordinance Workshop Feb.

P&R Citywide Event Guidelines Feb/March

FUTURE AGENDA ITEMS
PW EV Fast Charger Installation & Maintenance Agreement TBD CDD Central Business District Live Entertainment Ord 1339 TBD Legal Fire MOU Amendment for Station 26 TBD
CDD Downtown Vacancies Options* 1
st Qtr.

CDD Downtown Parking Inventory and Options* TBD
PW Water & Sewer Rate Study 2
nd Qtr.

PW PMP Cycle 2 Approval Feb.
212
Agenda Request Form
For Council Discussion Purposes
Name: Proposed Meeting Date: Date:

Type:

Recognition _______ Proclamation _______ Policy _______ Resolution ________ Ordinance _________ Other ____________________________

Title:

General Description:

Purpose / Objective:

Staff Use Only
Est. Fiscal Impact: $______________ Budgeted: Yes No Est. Time Impact:

Anticipated Start Date: Anticipated Completion Date:

Strat Plan Consistency? Gen Plan or SPMC Consistency?
Assigned to (Department): Assigned to (Person):

Committee Assignment:
213

Santa Paula City CouncilJanuary 21, 2026

Santa Paula City Council
January 21, 2026