FIRST AMENDMENT TO
AGREEMENT TO PROVIDE FINANCIAL SUPPORT FOR THE OPERATION
OF A PERMANENT, YEAR-ROUND SHELTER SERVING HOMELESS INDIVIDUALS
IN SANTA CLARA VALLEY COMMUNITIES INCLUDING THE CITY OF SANTA
PAULA, CITY OF FILLMORE, AND UNINCORPORATED AREA OF PIRU This First Amendment (“Amendment”) to the Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru, Fiscal Year 2025-2026 (“Agreement”), is entered by and between the City of Santa Paula, a California municipal corporation (“Santa Paula”), the City of Fillmore, a California municipal corporation (“Fillmore”), and the County of Ventura, a political subdivision of the State of California (“County”) (Santa Paula and Fillmore collectively, “Participating Cities”; Participating Cities and County each a “Party” and collectively the “Parties”).
RECITALS
WHEREAS, the Parties entered into the Agreement dated October 21, 2025, establishing financial contributions and operational requirements for the Harvard Shelter, located at 1498 E.
Harvard Blvd., Santa Paula, CA 93060 (“Shelter”) and operated by Spirit of Santa Paula (“Shelter Operator”), for fiscal year 2025-2026 (July 1, 2025 through June 30, 2026); WHEREAS, this is the first amendment to the Agreement;
WHEREAS, Spirit of Santa Paula is in the process of winding down operations and transitioning operation of the Harvard Shelter to Rescue Mission Alliance (“RMA”), a California nonprofit corporation, effective October 1, 2026;
WHEREAS, to ensure uninterrupted shelter operations during the transition from Spirit of Santa Paula to RMA, the Parties desire to extend the term of the Agreement to cover July 1, 2026 through October 1, 2026 (“Extension Period”), and to provide additional financial contributions for shelter operating costs during the Extension Period; WHEREAS, the Parties desire to amend the Agreement to reflect the extended term, the additional financial contributions, and such other conforming changes as are necessary.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
TERMS
1. Amendment to Section 3 (Term and Termination) – Amended and Restated in Full.
Section 3 of the Agreement is hereby amended and restated in its entirety to read as follows:
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“3. TERM AND TERMINATION
The initial term of this Agreement shall begin on July 1, 2025, upon execution by all Parties and shall expire on October 1, 2026 (“Initial Term”). The period from July 1, 2026 through October 1, 2026 is referred to herein as the “Extension Period.” On or before July 1, 2026, the Parties will meet and review Shelter Operator’s (or its Successor Operator’s) performance and discuss a potential future budget for the Shelter pursuant to Section 1 of this Agreement. The Parties have no obligation to extend this Agreement beyond the Extension Period, and any renewal or modification is contingent on the approval of the respective Parties’ governing bodies.”
2. Amendment to Section 1(a)(i) – Amended and Restated in Full.
Paragraph (i) of Subsection (a), entitled “General Provisions,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” of the Agreement is hereby amended and restated in its entirety to read as follows:
“i. The Shelter’s years of operation covered by this Agreement include the fiscal year running from July 1 to June 30 for fiscal year 2025-2026, and the Extension Period set forth in Section 3.”
3. Amendment to Section 1(a)(ii) – Amended and Restated in Full.
Paragraph (ii) of Subsection (a), entitled “General Provisions,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” of the Agreement is hereby amended and restated in its entirety to read as follows:
“ii. On or before July 1, 2026, staff of each Party will meet and jointly determine the operational and budget plan for the Extension Period and the projected operating budget for the Shelter for any upcoming fiscal year (or other period), and the portion of the budget to be paid by each Party for consideration in deciding whether to extend this Agreement as set forth in Section 3. Staff of each Party will then recommend to its respective governing body whether to approve the budget and apportionment of the budget among the Parties as prepared by staff. If the governing body of a Party does not approve both the budget and the apportionment by October 1, 2026, or by the applicable deadline for any extension period thereafter, then this Agreement shall automatically terminate, and no Party will have any further obligations under this Agreement. The projected operating budget for the operation of the Shelter from July 1, 2025 through June 30, 2026 (“FY 2025-2026 Budget”) is set forth in Exhibit A of this Agreement. The FY 2025-2026 Budget is for information purposes only. The Parties have no obligation to 269
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contribute beyond their respective shares as set forth in this Agreement.”
4. Amendment to Section 1(b)(i) (Operating Agreement with Shelter Operator) – Amended and Restated in Full.
Paragraph (i) of Subsection (b), entitled “Operating Agreement with Shelter Operator,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” is hereby amended and restated in its entirety to read as follows:
“i. Operating Agreement with Shelter Operator. The City of Santa Paula and Shelter Operator entered into an Operating Agreement on August 8, 2023, with an Initial Term (as defined therein) ending on June 30, 2025. The City of Santa Paula extended the Operating Agreement through June 30, 2026, and amended its terms to align with this Agreement (hereafter, “2025-2026 Operating
Agreement”). The City of Santa Paula shall extend the 2025-2026 Operating Agreement to include the Extension Period set forth in Section 3 and amend its terms to align with this Agreement. The City of Santa Paula shall enter into an Operating Agreement with the Shelter Operator to operate the Shelter with a maximum of (49) beds year-round. Unless expressly stated otherwise in this Agreement, County and the City of Fillmore shall not be a party to any contract with the Shelter Operator or for any construction contracts for the Shelter; however, County and City of Fillmore shall, in the 2025- 2026 Operating Agreement, be designated as third party
beneficiaries with the right to enforce the Operating Agreement’s defense and indemnification provision that is required pursuant to Section 4.m. below. City of Santa Paula shall provide the proposed Operating Agreement to County and City of Fillmore for their review and approval as to consistency with the applicable provisions of this Agreement before the 2025-2026 Operating Agreement is executed and/or extended by the City of Santa Paula.”
5. Amendment to Section 1(b)(ii) (City of Santa Paula Contribution) – Amended and Restated in Full.
Paragraph (ii) of Subsection (b), entitled “City of Santa Paula,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” is hereby amended and restated in its entirety to read as follows:
“ii. Santa Paula’s Contribution. The City of Santa Paula agrees to fund at least $200,000 for the fiscal year 2025-2026 as part of the 2025-2026 Operating Agreement it enters into with the Shelter Operator, subject to Council approval. For the Extension Period, the City of Santa Paula agrees to contribute an additional amount not to 270
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exceed $50,000 toward actual Shelter operating expenses, subject to Council approval.”
6. Amendment to Section 1(c) (City of Fillmore Contribution) – Amended and Restated in Full.
Subsection (c), entitled “City of Fillmore,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” is hereby amended and restated in its entirety to read as follows:
“c. City of Fillmore.
The City of Fillmore agrees to contribute an amount not to exceed the sum of $150,000 toward the Shelter’s actual Base Operating Expense for the fiscal year 2025-2026. Starting July 1, 2025, the City of Fillmore will pay the City of Santa Paula $37,500 on a quarterly basis, for transfer to the Shelter Operator to cover its commitment to Shelter operating expenses for each fiscal quarter.
Within 60 days of the end of each fiscal quarter, as set forth in Section 1.b. above, the City of Santa Paula will submit to the City of Fillmore a statement evidencing Santa Paula’s payment of appropriate amounts to Shelter Operator for the fiscal quarter. For the Extension Period, the City of Fillmore agrees to contribute an additional amount not to exceed $37,500 toward actual Shelter operating expenses, payable to the City of Santa Paula on or before July 1, 2026, subject to Council approval. Payments by Fillmore for any period after October 1, 2026 are contingent on approval by the governing body of each Party of a budget for the upcoming year of operation and apportionment of the budget between the Parties and written amendment to this Agreement, as set forth in Section 1.a. above.”
7. Amendment to Section 1(d)(i) (County Contribution) – Amended and Restated in Full.
Section 1(d)(i) of the Agreement is hereby amended and restated in its entirety to read as follows:
“i. County’s Contribution. In consideration for the City of Santa Paula entering the 2025-2026 Operating Agreement with the Shelter pursuant to the terms of this Agreement, the County agrees to match the combined contributions of Santa Paula and Fillmore for a total amount not to exceed $350,000 toward the Shelter’s actual Base Operating Expense for the fiscal year 2025-2026, through reimbursement payments to City of Santa Paula. For the Extension Period, the County agrees, subject to Board approval, to match the combined Extension Period contributions of Santa Paula and 271
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Fillmore for a total amount not to exceed $87,500 toward actual Shelter operating expenses, through reimbursement payments to City of Santa Paula.”
8. New Section 1(f) - Successor Operator
The following new Subsection (f), entitled “Successor Operator,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” is hereby added to the Agreement:
“f. Successor Operator.
The Parties acknowledge that Spirit of Santa Paula is in the process of winding down and that Rescue Mission Alliance (“RMA”) is expected to assume operation of the Shelter on or around October 1, 2026. During the Extension Period, financial assistance provided under this Agreement shall continue to fund the actual cost of main Shelter operations during any transition of operations from Spirit of Santa Paula to RMA, provided that the Shelter remains operational and services to residents continue without material interruption. The City of Santa Paula shall provide written notice to the other Parties promptly upon any formal transfer of Shelter operations from Spirit of Santa Paula to RMA or any other Successor Operator. In the event that the City of Santa Paula amends or replaces its Operating Agreement with the Shelter Operator to reflect the transition to RMA or another Successor Operator during the Extension Period, Santa Paula shall provide a copy of any such amended or replacement agreement to County and City of Fillmore for their review and approval as to consistency with this Agreement prior to execution, consistent with Section 1.b.i. of this Agreement. Nothing in this Section 1.f. shall obligate any Party to continue this Agreement beyond the Extension Period or to enter into any agreement with RMA.”
9. Limited Amendment.
Except as expressly amended by this Amendment, all other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between this Amendment and the Agreement, this Amendment shall control.
10. Authority.
Each Party represents and warrants that the individual executing this Amendment on its behalf has full authority to do so and to bind such Party. 272
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11. Counterparts.
This Amendment may be executed in one or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.
Electronic signatures shall be deemed valid.
12. Effective Date.
This First Amendment shall be deemed to take effect upon execution by all the Parties.
SIGNATURE PAGE FOLLOWS
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SIGNATURE PAGE TO
FIRST AMENDMENT TO AGREEMENT TO PROVIDE FINANCIAL SUPPORT FOR THE
OPERATION OF A PERMANENT, YEAR-ROUND SHELTER SERVING HOMELESS
INDIVIDUALS IN SANTA CLARA VALLEY COMMUNITIES INCLUDING THE CITY OF
SANTA PAULA, CITY OF FILLMORE, AND UNINCORPORATED AREA OF PIRU
CITY OF SANTA PAULA CITY OF FILLMORE
By: _______________________________ By: _______________________________ Dan Singer, City Manager Erika Herrera, City Manager
Date: _____________________________ Date: _____________________________ Approved as to Form: Approved as to Form:
By: _______________________________ By: _______________________________ Monica Castillo, City Attorney Tiffany Israel, City Attorney
COUNTY OF VENTURA
By: ___________________________________________
Dr. Sevet Johnson, County Executive Officer
Date: _________________________________________
Approved as to Form:
By: ___________________________________________
Franchesca S. Verdin, Assistant County Counsel
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SANTA PAULA
FIRST AMENDMENT TO OPERATING AGREEMENT
WITH SPIRIT OF SANTA PAULA
FOR OPERATION OF HARVARD SHELTER
This Amendment to the City of Santa Paula Operating Agreement with Spirit of Santa Paula for Operation of Harvard Shelter (“First Amendment”) is entered into as of June 17, 2026, by and between the City of Santa Paula, a California municipal corporation (“City”), and Spirit of Santa Paula, a California nonprofit corporation (“Shelter Operator”). City and Shelter Operator are sometimes individually referred to herein as “Party” and collectively as “Parties.”
RECITALS
WHEREAS, the City and Shelter Operator entered into the City of Santa Paula Operating Agreement with Spirit of Santa Paula for Operation of Harvard Shelter, Contract No. 1008-2026, dated October 21, 2025, (“Agreement”), for the operation of the Harvard Shelter located at 1498 Harvard Blvd, Santa Paula, CA 93060 for the period July 1, 2025 through June 30, 2026; WHEREAS, the Agreement was entered into pursuant to, and in alignment with, the Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru, Fiscal Year 2025-2026 (“Funding Agreement”), among the City of Santa Paula, City of Fillmore, and County of Ventura (collectively, “Funding Parties”);
WHEREAS, Spirit of Santa Paula is in the process of winding down its operations and the Parties anticipate that Rescue Mission Alliance (“RMA”) will assume operation of the Harvard Shelter on or about October 1, 2026;
WHEREAS, to ensure uninterrupted shelter services during the transition period, the Funding Parties have agreed to extend the Funding Agreement through October 1, 2026, and the City and Shelter Operator wish to extend the term of this Agreement accordingly to maintain continuity of operations through the transition;
WHEREAS, the Parties desire to amend the Agreement to reflect the extended term and to address transition-related obligations; and
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
TERMS
1. Amendment to Section 3.2.1 (Initial Term) – Amended and Restated in Full.
Section 3.2.1 of the Agreement is hereby amended and restated in its entirety to read as follows:
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“3.2.1 Initial Term. The initial term of this Agreement shall begin on July 1, 2025 and expire on October 1, 2026 (“Initial Term”). The period from July 1, 2026 through October 1, 2026 is referred to herein as the “Extension Period.” The Parties have no obligation to extend the Agreement beyond the Extended Period, and any renewal or modification is contingent on the extension of the Funding Agreement by the governing bodies of the Funding Parties as set forth in Section 3.3.4 below.”
2. Amendment to Section 3.3.1 (Base Operating Expense) – Amended and Restated in Full.
Section 3.3.1 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.3.1 Base Operating Expense. The Parties agree that the monthly Base Operating Expense for the Shelter for the Initial Term through June 30, 2026 shall not exceed $58,333.33 and will be based on allowable reimbursable costs. For the Extension Period (July 1, 2026 through October 1, 2026), the monthly Base Operating Expense shall not exceed $58,333.33 per month, pro-rated for any partial month, and will be based on allowable reimbursable costs, for a total Extension Period maximum of $175,000. Pursuant to the Funding Agreement, City will receive payments from the other Funding Parties on or after the thirtieth (30th) day following execution of this Agreement. The Base Operating Expense shall not be increased without the written approval of City.”
3. Amendment to Section 3.3.2 (Fiscal Year 2025-2026 Payments) – Amended and Restated in Full.
Section 3.3.2 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.3.2 Payments. All County and City of Fillmore payments to the Shelter Operator required under this Agreement will be given to the City of Santa Paula for transfer to the Shelter Operator. The City of Santa Paula will process payments to the Shelter Operator within 30 days of receipt of complete and adequate documentation from the Shelter Operator as outlined in this Agreement with the City of Santa Paula. If any of the expenses provided in documentation are not allowed under the terms of the Funding Agreement, the Shelter Operator will be required to provide reimbursement of funds to the County, City of Fillmore and the City of Santa Paula. The City of Santa Paula shall provide documentation of same to County within 30 days of the end of each month and to City of Fillmore within 60 days of the end of each fiscal quarter, including during the Extension 276
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Period. If the City of Santa Paula fails to provide timely and adequate documentation for any payment to Shelter Operator, County and City of Fillmore shall be entitled to deny
reimbursement, suspend future payments and/or recover any payment for which adequate supporting documentation has not been timely provided. Acceptable documentation for staff and non-staff costs to operate the Shelter includes, but is not limited to, payroll records, receipts, invoices and proof of payment. County staff will provide documentation training for City of Santa Paula and Shelter Operator if requested. Inclusive of City of Santa Paula’s share, Shelter Operator will receive a maximum of $700,000 toward the actual Base Operating Expense for Fiscal Year 2025-2026, plus a maximum of $175,000 toward the actual Base Operating Expense for the Extension Period, in each case as set forth in the Funding Agreement.”
4. Amendment to Section 3.3.4 (Operation Beyond FY 2025-2026) – Amended and Restated in Full.
Section 3.3.4 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.3.4 Operation Beyond the Extended Expiration Date. To the extent that the Parties agree to extend this Agreement beyond the Extended Expiration Date of October 1, 2026, each subsequent year of operation will run from July 1 through June 30, or such other period as the Parties may agree. By or before July 1, 2026, staff of the Funding Parties will meet and discuss a potential future budget for the Shelter for any period following the Extension Period. The Funding Parties have no obligation to extend the Funding Agreement beyond October 1, 2026, and any renewal or
modification is contingent on the approval of the respective Funding Parties' governing bodies.”
5. Amendment to Section 3.5.6.4 (Evidence of Continuous Coverage) – Amendment and Restated in Full.
Section 3.5.6.4 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.5.6.4 Evidence of Continuous Coverage. At least fifteen (15) days prior to the expiration of each required policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. Shelter Operator shall maintain all required insurance coverages through the end of the Extension Period (October 1, 2026), and shall provide evidence of such coverage to City no later than June 1, 2026, or at least fifteen 277
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(15) days prior to the expiration of any required policy, whichever is earlier. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Shelter Operator shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.”
6. New Section 3.5.7 (Transition Obligations).
The following new Section 3.5.7 is hereby added to the Agreement immediately following Section 3.5.6:
“3.5.7 Transition Obligations.
3.5.7.1 Shelter Operator shall use best efforts to maintain continuous, uninterrupted Shelter operations through the Extended Expiration Date and to cooperate fully with City, the Funding Parties, and Rescue Mission Alliance in connection with any transition of Shelter operations. Shelter Operator shall not take any action or permit any omission that would materially disrupt Shelter services during the Extension Period.
3.5.7.2 Shelter Operator shall, upon City’s written request, provide access to all records, data, files, and operational information necessary to facilitate an orderly transition of Shelter operations to any successor operator, including but not limited to: resident case files (subject to applicable confidentiality requirements and resident consent); vendor contracts and relationships; and documentation of Shelter policies and procedures.
3.5.7.3 Shelter Operator shall promptly notify City of any circumstance that may affect Shelter Operator’s ability to maintain full operations through the Extended Expiration Date, including any material staffing changes, financial constraints, or facility issues.
Shelter Operator’s obligations under this Section 3.5.7 shall survive expiration or termination of this Agreement to the extent necessary to complete an orderly transition of Shelter operations.”
7. Limited Amendment.
Except as expressly amended by this Amendment, all other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between this Amendment and the Agreement, this Amendment shall control.
8. Authority.
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Each Party represents and warrants that the individual executing this Amendment on its behalf has full authority to do so and to bind such Party.
9. Counterparts.
This Amendment may be executed in one or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.
Electronic signatures shall be deemed valid.
SIGNATURE PROVISIONS ON FOLLOWING PAGE
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SIGNATURE PAGE TO AMENDMENT TO
CITY OF SANTA PAULA OPERATING AGREEMENT
WITH SPIRIT OF SANTA PAULA FOR OPERATION OF HARVARD SHELTER
CITY OF SANTA PAULA SPIRIT OF SANTA PAULA
By: _______________________________ By: _______________________________ Dan Singer, City Manager Kay Wilson Bolton, Executive Director Date: _____________________________ Date: _____________________________ Approved as to Form:
By: ___________________________________________
Monica Castillo, City Attorney
Attested By:
By: ___________________________________________
Julie Latshaw, City Clerk
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LETTER OF INTENT
REGARDING TRANSITION OF HARVARD SHELTER OPERATIONS
TO RESCUE MISSION ALLIANCE AND COMMITMENT TO
THREE-YEAR FUNDING PARTNERSHIP
____________, 2026
This Letter of Intent (“LOI”) is entered into as of the date set forth above, by and among the following parties: Rescue Mission Alliance (“RMA”), a California nonprofit corporation; City of Santa Paula (“Santa Paula”), a California municipal corporation; City of Fillmore (“Fillmore”), a California municipal corporation; and County of Ventura (“County”), a political subdivision of the State of California. Santa Paula, Fillmore, and County are referred to collectively as the “Funding Parties.” All parties are referred to collectively as the “Parties.”
RECITALS
WHEREAS, Spirit of Santa Paula, a California nonprofit corporation (“Spirit”), has operated the Harvard Shelter located at 1498 E. Harvard Blvd., Santa Paula, CA 93060 (the “Shelter”) as the primary year-round emergency homeless shelter serving the Santa Clara Valley, including the communities of Santa Paula, Fillmore, and the unincorporated area of Piru; WHEREAS, Spirit is in the process of winding down its operations, and the Parties wish to support an orderly and effective transition of Shelter operations to a qualified successor operator in order to preserve uninterrupted shelter services for the homeless population of the Santa Clara Valley;
WHEREAS, RMA is a well-established California nonprofit organization with demonstrated experience in operating homeless shelters and providing supportive services; WHEREAS, RMA has expressed its intent to assume operation of the Shelter, and the Funding Parties have expressed their intent to support such transition and to provide financial support for Shelter operations under RMA’s leadership;
WHEREAS, the Funding Parties wish to confirm their commitment to RMA and to the continuation of Shelter operations, while acknowledging that the transition will occur through termination of Spirit’s Operating Agreement and execution of a new Operating Agreement with RMA.
NOW, THEREFORE, the Parties express their mutual intent and commitments as follows, subject to the limitations set forth in Section 5 of this LOI:
1. INTENT TO SUPPORT TRANSITION OF SHELTER OPERATIONS
The Parties express their joint intent and support for the transition of Shelter operations from Spirit of Santa Paula to Rescue Mission Alliance, anticipated to be effective July 1, 2026 (the “Transition Date”). The Parties acknowledge that as of the Transition Date, Spirit will wind 281
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down its role as Shelter Operator and RMA will assume responsibility for the day-to-day operation, management, and programmatic delivery of services at the Shelter.
The Funding Parties acknowledge RMA as the successor operator of the Harvard Shelter effective on the Transition Date, subject to the execution of a formal operating agreement between the City of Santa Paula and RMA as described in Section 2 below. The County and City of Fillmore acknowledge that, consistent with the existing Funding Agreement structure, the City of Santa Paula will serve as the contracting party with RMA and that County and City of Fillmore will provide financial support through the City of Santa Paula, as with the prior arrangements with Spirit.
The Parties further acknowledge and agree that the transition serves the public interest by ensuring continuity of homeless shelter services in the Santa Clara Valley and by placing the Shelter under the stewardship of an experienced nonprofit operator with the capacity to sustain and expand Shelter operations.
2. COMMITMENT TO THREE-YEAR FUNDING AGREEMENT
2.1 Intent to Enter Three-Year Funding Agreement. The Funding Parties express their intent to enter into a new, multi-year agreement to provide financial support for operation of the Shelter under RMA’s leadership for a period of three (3) years, anticipated to cover fiscal years 2026-2027, 2027-2028, and 2028-2029 (the “Three-Year Funding Agreement”). The Three-Year Funding Agreement shall be subject to annual appropriation, governing body approval, and such terms and conditions as the Funding Parties may agree upon following good-faith negotiation.
2.2 Maintenance of Current Funding Levels. It is the intent of the Funding Parties to maintain financial contributions at levels consistent with those established for Fiscal Year 2025- 2026 under the existing Funding Agreement (total not-to-exceed $700,000 per fiscal year, apportioned as follows: Santa Paula $200,000; Fillmore $150,000; County $350,000 matching), subject to annual budget review, governing body approval, and adjustment for demonstrated changes in actual operating costs. Nothing in this LOI shall obligate any Funding Party to appropriate funds beyond amounts approved by its governing body for any given fiscal year.
2.3 Operating Agreement with RMA. The City of Santa Paula expresses its intent to enter into an operating agreement with RMA as successor operator of the Shelter, on substantially the same terms and conditions as the existing Operating Agreement with Spirit of Santa Paula (as amended), as soon as practicable following the Transition Date and subject to Santa Paula City Council approval. Santa Paula shall provide a draft of the proposed operating agreement to the County and City of Fillmore for review as to consistency with the Three-Year Funding Agreement prior to execution.
2.4 Performance Expectations. The Three-Year Funding Agreement shall include performance expectations and accountability metrics for RMA substantially consistent with those established for Spirit of Santa Paula under the Funding Agreement and Operating Agreement, including metrics related to exits to positive destinations, housing plan development, length of stay, occupancy rate, and Coordinated Entry System enrollment. The Parties are committed to supporting RMA in meeting or exceeding these metrics.
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3. COMMITMENT TO SEMI-ANNUAL MEETINGS
3.1 Semi-Annual Meetings. The Parties commit to holding semi-annual meetings among the RMA Executive Team and authorized representatives of the City of Santa Paula, City of Fillmore, and County of Ventura for the purpose of:
(a) Reviewing Shelter operational performance against established metrics; (b) Assessing the adequacy of funding relative to actual and projected operating costs;
(c) Coordinating on any operational changes, expansion of services, or capital needs;
(d) Addressing any concerns regarding Shelter operations or the funding partnership; and
(e) Planning for any upcoming funding renewals or modifications.
3.2 Meeting Schedule. Semi-annual meetings shall be held approximately every six (6) months, with the first meeting anticipated to occur no later than sixty (60) days following the Transition Date. Meetings shall be convened by the City of Santa Paula, as the primary contracting party. All Parties shall use good faith efforts to ensure that senior staff or executivelevel representatives attend each meeting.
4. ACKNOWLEDGMENT OF RMA AS SUCCESSOR OPERATOR
The Funding Parties hereby acknowledge and affirm:
4.1 RMA is recognized by the Funding Parties as the intended successor to Spirit of Santa Paula as the operator of the Harvard Homeless Shelter, effective on the Transition Date, subject to the execution of a formal operating agreement between Santa Paula and RMA;
4.2 The Funding Parties will work cooperatively and in good faith with RMA during the transition period and thereafter to ensure continuity of Shelter services and the success of the funding partnership;
4.3 The Funding Parties will use best efforts to complete all necessary agreements, approvals, and administrative processes in a timely manner to avoid any gap in financial support for Shelter operations following the Transition Date; and
4.4 RMA’s assumption of Shelter operations is contingent upon RMA obtaining all necessary licenses, permits, insurance, and approvals required to operate the Shelter in accordance with applicable law and the requirements of the operating agreement to be negotiated with the City of Santa Paula.
5. NATURE AND LIMITATIONS OF THIS LETTER OF INTENT
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5.1 This LOI reflects the good-faith intentions of the Parties and is intended to provide a framework for the negotiation and execution of formal, binding agreements. Except as expressly provided in the following paragraph, this LOI is not a binding contract and does not obligate any Party to enter into any particular agreement, expend any funds, or take any particular action.
5.2 Notwithstanding the foregoing, the commitment to semi-annual meetings set forth in Section 3 shall be binding upon the Parties commencing on the Transition Date, and each Party’s representative executing this LOI represents that he or she has authority to make such commitment on behalf of his or her respective entity.
5.3 All financial commitments described in this LOI are subject to: (i) annual appropriation by each Funding Party’s governing body; (ii) negotiation and execution of formal, definitive agreements; (iii) compliance with applicable law, including but not limited to the California Government Code; and (iv) approval of the City of Santa Paula City Council, City of Fillmore City Council, and County of Ventura Board of Supervisors, as applicable.
5.4 This LOI shall not be construed to create any third-party beneficiary rights in Spirit of Santa Paula, any resident of the Shelter, or any other person or entity not a party hereto.
5.5 This LOI shall be governed by the laws of the State of California. Venue for any dispute arising hereunder shall be in the County of Ventura.
5.6 This LOI may be executed in counterparts, each of which shall be deemed an original. Electronic signatures shall be deemed valid.
SIGNATURE PROVISION ON FOLLOWING PAGE
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SIGNATURE PAGE TO LETTER OF INTENT
REGARDING TRANSITION OF HARVARD SHELTER OPERATIONS TO
RESCUE MISSION ALLIANCE
RESCUE MISSION ALLIANCE CITY OF SANTA PAULA
By: _______________________________ By: _______________________________ Name: _____________________________ Dan Singer, City Manager Title: ______________________________ Date: _____________________________ Date: ______________________________
Approved as to Form:
By: _______________________________
Monica Castillo, City Attorney
CITY OF FILLMORE COUNTY OF VENTURA
By: __________________________ By: _______________________________ Erika Herrera, City Manager Dr. Sevet Johnson, County Executive Officer
Date: ______________________ Date: _____________________________ Approved as to Form: Approved as to Form:
By: _______________________________ By: _______________________________ Tiffany Israel, City Attorney Franchesca S. Verdin, Asst. County Counsel 285
To: Honorable Mayor and Members of the City Council Regular From: Aminah Mears,
Subject: AGREEMENT WITH THE SANTA PAULA CHAMBER OF COMMERCE FY26-27
Date: June 17, 2026
Agenda Item: 12.D
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends City Council:
1. Authorize the City Manager to enter into a professional services agreement with the Chamber of Commerce for FY2026/2027.
Presented by: Santa Paula Chamber of Commerce
BACKGROUND:
The relationship between the Santa Paula Chamber of Commerce (“Chamber”) and the City has become a strategic one that helps drive economic growth and community development and supports the City Council's adopted Strategic Plan. The Chamber represents businesses, advocating for favorable conditions and policies. This collaboration promotes tourism, local events and promotions, and fosters a sense of community.
In the past two years, the Chamber collaborated with City staff to continue programs such as the business roundtable sessions with local business owners, and conducted workshops with partners such as the Economic Development Collaborative (“EDC”) and Women’s Economic Ventures (“WEV”). In addition, a new partnership, called Business Connect, was launched to support regular site visits by the Mayor, City staff, and members of the Chamber to key local businesses in town.
In the latest contractual services agreement, the Chamber of Commerce’s scope of services included key components from the City’s Two-Year Strategic Plan. Members of the Chamber's Board of Directors will attend the meeting to report on those achievements and to present the goals for the upcoming fiscal year.
ANALYSIS:
As part of the proposed agreement, the Chamber will continue initiatives that support business engagement, economic vitality, tourism promotion, and community development. These efforts include the Business Connect Program, Business Roundtables, the City's AmeriCorps 286
Management Fellow program, support of the annual State of the City event, and coordination of community and business recognition events, including Cruise Night, Chamber Awards, Best of the Heritage Valley Awards, grand openings, ribbon cuttings, and Coffee with the Cops.
The proposed agreement includes expanded collaboration with the City on implementation of a Business Welcome Team and Business Welcome Toolkit to support business attraction and investment, as well as promotion of Santa Paula as a film-friendly destination through the Chamber's role as the City's official Film Liaison. In addition, the Chamber recently completed a feasibility analysis evaluating opportunities for a full-service Visitor Center. Together, these efforts support ongoing collaboration between the City and Chamber to evaluate opportunities that advance economic development, tourism, and community vitality goals.
STRATEGIC PLAN:
Approval of this item moves the City closer to completing several objectives contained within City Council’s two-year Strategic Plan, Section B. Economic Development with the goal of enhancing the economic vitality of the community through measures targeted towards development and business retention and expansion and attraction, resulting in diverse housing options, increased revenue generation, job creation, and a business-friendly community.
FISCAL IMPACTS:
Funds for this professional services agreement have been budgeted for in the amount of $30,000 for FY26/27 under Economic Development GL 100-5-3002-223.
OPTIONS:
City Council has the following available alternative options to staff’s recommendation:
1. Direct staff to make further revisions to the Chamber's scope of work; or
2. Do not enter into an agreement with the Chamber of Commerce; or
3. Provide alternate direction to staff.
ATTACHMENTS:
Attachment 1 - City of Santa Paula Contractual Service Agreement 26-27.pdf EXHIBIT A to Attachment 1 - Scope of Service - Santa Paula Chamber of Commmerce 26-
27.pdf
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CITY OF SANTA PAULA
CONTRACTUAL SERVICES AGREEMENT
ARTICLE 1. PARTIES.
THIS CONTRACTUAL SERVICES AGREEMENT (hereinafter the “Agreement”) is made this July 1, 2026, (the “Effective Date”) by and between the City of Santa Paula (hereinafter the “City”), a municipal corporation, with its principal place of business at 970 Ventura Street, Santa Paula, California 93060, and the Santa Paula Chamber of Commerce (hereinafter the “Chamber”), a California nonprofit corporation, with its principal place of business at 866 E Main Street, Santa Paula, California 93060. The City and the Chamber are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.” ARTICLE 2. RECITALS.
2.1 The Chamber desires to perform and assume responsibility and obligation for the provision of certain services (“Services”), as hereinafter described, on the terms and conditions set forth herein.
2.2 The City desires to engage the Chamber to render such Services, as hereinafter described on the terms and conditions set forth herein. The City has determined that the provision of these Services will be of benefit to the City by fostering and reinforcing the City’s positive image and furthering the City’s goals of encouraging business development and strengthening communities.
ARTICLE 3. ENGAGEMENT AND SERVICES OF THE CHAMBER.
3.1 Engagement of the Chamber. The City hereby engages the Chamber, and the Chamber promises and agrees to furnish the City, subject to the terms and conditions set forth in this Agreement, all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the Services. The Services are more particularly described in Exhibit A attached hereto and incorporated herein by reference. The Chamber agrees to perform the Services in accordance with the terms and conditions of this Agreement, the exhibit attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.2 Term and Termination. The term of this Agreement shall be from July 1, 2026, to June 30, 2027, unless earlier terminated as provided herein. This Agreement may be terminated by either Party upon thirty (30) days written notice. Upon termination, the Chamber shall be compensated only for those Services which have been adequately rendered to City, and the 288
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Chamber shall be entitled to no further compensation. In the event of early termination of this Agreement, Chamber shall identify expenditures of the City’s payment to Chamber since the most recent Quarterly Report (defined below) and remit any unused funds allocated for future events or expenditures. Unused funds shall refer to any remaining balance from the total funds allocated by City to Chamber for the purpose of organizing, hosting, and providing the Services as outlined in Exhibit “A.” The remittance of unused funds shall be paid to City within thirty (30) days of written notice of early termination. Chamber shall provide a detailed written explanation of the calculation and amount of the unused funds being remitted. This explanation shall be provided to City along with the corresponding remittance.
ARTICLE 4. RESPONSIBILITIES OF THE CHAMBER.
4.1 Progress. The Chamber shall work closely and cooperate fully with the City at all reasonable times. The Chamber shall report on the progress of the activities and projects planned in connection with this Agreement quarterly to the City Manager.
4.2 Reporting. The Chamber shall submit to the City Manager, or his/her designee, a written or oral report regarding the status and progress of the Services. The report shall demonstrate the Chamber’s full compliance with the requirements of this Agreement including a summary of the activities performed and planned in connection with this Agreement, and quantifiable milestones and goals for each program planned and implemented in connection with this Agreement. The report shall be provided during the monthly Chamber meeting with the City Manager, or his/her designee. Once a year, at a City Council meeting, the Chamber will provide an annual report to the community on achieved milestones, projects or programs implemented.
4.3 Accounting Records. The Chamber shall maintain complete and accurate financial records, including but not limited to, receipts and disbursements, with respect to all costs and expenses incurred by the Chamber during the Term of this Agreement. All such records shall be clearly identifiable. The Chamber, upon the City’s request, shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement at the City’s request.
4.4 The Chamber’s Responsibilities for Costs and Expenses. Except as otherwise expressly stated herein, the Chamber shall be responsible for all costs and expenses incurred relative to the Chamber, personnel of the Chamber and sub consultants of the Chamber in connection with the performance of the Services, including, without limitation,’ payment of salaries, fringe benefits, contributions, payroll taxes, withholding taxes and other taxes or levies, office overhead expense, travel expenses, telephone and other telecommunication expenses, and document reproduction expenses.
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4.5 Independent Contractor. The Services shall be performed by the Chamber or under its supervision. The Chamber shall determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The Chamber represents that it possesses the professional and technical personnel required to perform the Services. The City retains the Chamber on an independent contractor basis and not as an employee of the City. The personnel performing the Services on behalf of the Chamber shall at all times be under the Chamber’s exclusive direction and control.
4.6 The City’s Representative. The City hereby designates the City Manager to act as its representative for the performance of this Agreement (“City’s Representative”). The City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. The Chamber shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
4.7 The Chamber’s Representative. The Chamber hereby designates its Executive Director, or his or her designee, to act as its representative for the performance of this Agreement (“Chamber’s Representative”). The Chamber’s Representative shall have full authority to represent and act on behalf of the Chamber for all purposes of this Agreement. The Chamber’s Representative shall supervise and direct the Services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
4.8 Personnel; Licenses. The Chamber represents and warrants that it and all personnel engaged in performing Services are and shall be fully qualified, authorized, and permitted under state and local law to perform such Services. The Chamber represents and warrants that it and all personnel and sub consultants engaged in performing the Services have and keep all licenses, permits, qualifications, and approvals of whatever nature that are legally required to perform the Services under this Agreement.
4.9 Conformance to Applicable Requirements. All aspects of the provision of the Services by the Chamber shall conform to all applicable city, county, state, and federal laws, rules, and regulations in effect at the time the Services are provided.
4.10 Insurance Coverage. The Chamber agrees to maintain adequate insurance coverage throughout the term of this Agreement as determined by the City, including but not limited to general liability insurance, property insurance, and any other coverage required by the City and applicable California laws. The Chamber shall include the City as an additional insured party on any and all insurance policies procured or maintained in connection with this Agreement.
The Chamber shall provide proof of insurance to the City upon request and shall promptly notify the City of any material changes to the coverage during the term of this Agreement.
4.11 Indemnity. The Chamber shall indemnify, defend, and hold harmless City, its officials, officers, employees, and agents from any claims, demands, causes of action, suits, 290
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actions, proceedings, costs, expenses, liabilities, judgements, awards, settlements, losses, damages or injuries of any kind, and expenses (including reasonable attorneys’ fees) arising out of or, pertaining to, or resulting from the provision of Services, unless such claims arise from the City’s negligence or willful misconduct. The Chamber’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Chamber, the City, its officials, officers, employees, agents, or volunteers.
ARTICLE 5. RESPONSIBILITIES OF THE CITY.
5.1 Cooperation. The City shall cooperate with the Chamber relative to the provisions of the Services. To the extent permitted by applicable law, the City shall provide criteria and information in its possession, or reasonably obtainable by it, as requested by the Chamber, and shall make that information and related data available for the Chamber’s use during the performance of this Agreement.
ARTICLE 6. COMPENSATION.
6.1 Compensation. In consideration of the Services performed by the Chamber for the City, the City shall pay to the Chamber compensation in the sum of Thirty Thousand Dollars ($30,000) per year for the Term of this Agreement. In no event shall compensation under this Agreement exceed the compensation set forth herein without the City’s prior written approval.
The Parties may mutually agree that the City may provide to the Chamber materials, services, and equipment in partial or total satisfaction of any monetary compensation due to the Chamber hereunder. The value of such equipment, materials and services shall be as agreed upon between the Parties.
6.2 Extra Services. The Chamber shall not receive additional compensation for any extra service unless such extra service has been authorized in writing by the City prior to the commencement of the extra service.
6.3 Reimbursements. The Chamber shall not be reimbursed for any expenses unless authorized in writing by the City.
6.4 Payment of Compensation. The Chamber shall submit an invoice to the City on an annual basis. The City shall make payment to the Chamber within thirty (30) days following the receipt of the invoice.
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ARTICLE 7. GENERAL PROVISIONS.
7.1. Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose:
Chamber: Santa Paula Chamber of Commerce
PO Box 1
Santa Paula, California 93061
Attn: Executive Director
City: City of Santa Paula
970 Ventura Street
Santa Paula, California 93060
Attn: City Clerk
With copy to: City of Santa Paula
970 Ventura Street
Santa Paula, California 93060
Attn: City Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the -
U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
7.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to the Consultant in connection with the performance of this Agreement shall be held confidential by the Chamber. Such materials shall not, without the prior written consent of the City, be used by the Chamber for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services. Nothing furnished to the Chamber which is otherwise known to the Chamber or is generally known, or has become known, to the related industry shall be deemed confidential. The Chamber shall not use the City’s name or insignia, photographs of any product of the Services, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.
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7.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
7.4 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both Parties.
7.5 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Ventura County.
7.6 Time of Essence. Time is of the essence for each provision of this Agreement.
7.7 City’s Right to Employ Other Consultants. The City reserves the right to employ other consultants in connection with the Services.
7.8 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties and shall not be assigned by the Chamber without the prior written consent of City.
7.9 Assignment or Transfer. The Chamber shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement, or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation, or transfer.
7.10 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays.
All references to the Chamber include all personnel, employees, agents, and subcontractors of the Chamber, except as otherwise specified in this Agreement. All references to the City include its respective directors, elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
7.11 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 293
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7.12 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
7.13 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.
7.14 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
7.15 Equal Opportunity Employment. The City represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. City shall also comply with all relevant provisions of the City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
7.16 Labor Certification. By its signature hereunder, the Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions prior to commencing the performance of the Services.
7.17 Authority to Enter Agreement. The Chamber has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants the individuals who have signed this Agreement have the legal power, right, and authority to enter into this Agreement and bind each respective Party.
7.18 Counterparts. This Agreement may be signed in counterparts, each of which constitute an original.
7.19 Subcontracting. The Chamber shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of the City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. The Chamber may utilize vendors to complete the Services as reasonably necessary.
[Signatures on following pages]
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Dated: ______________________ CITY OF SANTA PAULA
a Municipal corporation
By____________________________
Dan Singer, City Manager
Dated: _______________________ SANTA PAULA CHAMBER OF COMMERCE a California nonprofit corporation
By _____________________________
Elena Brokaw, Board Chair
ATTEST:
___________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:
___________________________
Monica Castillo, Interim City Attorney
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EXHIBIT A
CITY OF SANTA PAULA
CONTRACTUAL SERVICES AGREEMENT
Scope of Services
The Santa Paula Chamber of Commerce and the City of Santa Paula Contractual Services Agreement is a key component to the economic and community development of the City of Santa Paula and surrounding areas. The Chamber, through this partnership agreement, will act as a liaison between the city and the business community. The Chamber, through diverse business events and educational resources, will augment and support the various economic development and community enhancement programs implemented by the city. No portion of the City’s payment under this Agreement will be used for political purposes, including but not limited to, advocating or opposing any local municipal election issue or candidate. The City’s payment shall only be used for those services provided in this scope of services.
The scope of services includes, key components from the City of Santa Paula Two-Year Strategic Plan. The Santa Paula Chamber of Commerce will assist the city in implementing the Economic Development portion of the Strategic Plan. The Categories, Objectives, or Goals as outlined below.
B. - ECONOMIC DEVELOPMENT
Objective B2 – Regional Employment – Growth and attraction of regional employment hubs. ● Business Connect Program – The Chamber will continue implementing the Business Connect Program, a proactive outreach initiative designed to maintain regular engagement with key businesses throughout the city. The Chamber will serve as a liaison and facilitator between the business community and city departments, ensuring streamlined communication and access to municipal services, resources, and staff support. Through scheduled check-ins and relationship building, the program will identify and help remove barriers to business growth, address operational challenges before they escalate, and foster collaborative problem-solving between businesses and city leadership. This ongoing engagement strategy strengthens business retention by demonstrating the city's commitment to supporting established enterprises and ensuring they have the tools and support needed for long-term success.
● Business Roundtables – The Chamber will organize and facilitate bi-monthly business roundtable discussions bringing together representatives from diverse industry sectors including retail, hospitality, agriculture, manufacturing, nonprofits, and professional services. These structured sessions will provide business owners and managers with direct access to city leadership to share insights, voice concerns, discuss emerging trends, and offer input on policies and initiatives affecting the local business climate. The Chamber 296
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will collaborate with City staff to prepare agendas, moderate discussions to ensure productive dialogue, document key themes and recommendations, and provide summary reports to city staff and elected officials. These roundtables strengthen public-private sector collaboration and ensure business perspectives inform municipal decision-making.
Objective #B3 – Downtown Enhancement- Develop guidelines which address architecture, landscaping, streets, and hardscape elements in partnership with the Property Business Improvement District (PBID).
• Management of the PBID – The Chamber will continue to serve as the management entity for the Property-Based Improvement District (PBID), providing comprehensive administrative oversight. Chamber management responsibilities include coordinating with the City on assessment collection, overseeing the annual budget and financial reporting, facilitating regular communication with property owners through meetings and reports, contracting with and supervising service vendors, and ensuring compliance with all PBID regulations and requirements. The Chamber will maintain transparent governance through its established Board structure while delivering measurable results that demonstrate value to district stakeholders.
• AmeriCorps Management Fellow- The Chamber will provide day-to-day management and supervision of one AmeriCorps member assigned to support PBID and Chamber operations. Chamber management responsibilities include: assigning meaningful work projects aligned with /PBID goals; conducting regular supervision meetings to provide guidance, feedback, and performance evaluations; integrating the fellow into the Chamber’s organizational workflow and team culture; tracking project progress and deliverables; and coordinating with the City regarding the fellow’s activities and outcomes.
The Chamber will ensure the fellow is productively engaged in capacity-building work that advances the City’s mission while developing their professional skills. The Chamber will split the stipend cost up to $7,500 for the program.
Objective #B4 – Marketing- Work with partners to invest in the marketing of Santa Paula collectively to promote Santa Paula to increase economic vitality. ● Visitor Center Downtown – The Chamber will maintain a self-service Visitor Center in the Public Works office in downtown Santa Paula with visitor information, maps and business brochures.
● State of the City Address Support- The Chamber will provide logistical support for the annual State of the City address by coordinating all food and beverage services for the event. Our responsibilities include selecting and contracting with caterers or local food vendors, managing menu planning within budget parameters, and overseeing setup and service during the event. The city will retain responsibility for all vendor payments and 297
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invoicing. This coordination support ensures a professionally executed event that reflects positively on the city while showcasing local businesses when possible. ● Grand Openings and Ribbon Cutting Ceremonies – The Chamber will coordinate grand openings, ribbon cutting ceremonies, and milestone celebrations for new and existing businesses throughout Santa Paula. Chamber services include event planning and logistics, providing ceremonial ribbons and oversized scissors, inviting city officials and dignitaries to participate, coordinating media outreach to generate publicity, promoting events through Chamber communication channels and social media platforms, and facilitating networking opportunities during celebrations. These events generate visibility for businesses, attract community attention and support, create positive media coverage, and demonstrate the city's commitment to celebrating entrepreneurship and business growth. ● Community-Wide Events – The Chamber will plan and execute the 2026-2027 Cruise Night Series (5 events), Chamber Awards and Best of the Heritage Valley Awards, Coffee with a Cops series. The Chamber remains open to collaborating on other signature community events on a case-by-case basis, evaluating opportunities based on mission alignment, resource availability, and potential community impact, with a spirit of partnership whenever possible.
Objective #B7 – Business Attraction- Identify and attract businesses that create jobs, increase revenues, and provide services that meet consumer needs. • Business Welcome Team - The Chamber will assist the City in establishing and coordinating a Welcome Team dedicated to supporting prospective businesses interested in relocating to or investing in Santa Paula. This team will serve as a concierge service to engage with potential business owners, assess their needs and goals, strategize solutions to address challenges or concerns, and streamline navigation through city processes including permitting, licensing, and site selection. The Chamber’s role in the Welcome Team will be to facilitate connections between prospects, property owners, business leaders, and community resources, ensuring a positive and efficient experience that encourages business investment and demonstrates the commitment to economic development. • Business Welcome Toolkit - The Business Welcome Toolkit, led and maintained by the City’s Economic Development Department with support from the Chamber and community partners, will provide prospective business owners with essential information and resources to support informed relocation and investment decisions. o The Chamber will support the City’s Economic Development Department in the development and ongoing enhancement of a comprehensive Business Welcome Toolkit. The Chamber’s role will include providing information related to Chamber membership benefits and programs, local business networking opportunities, community events, and connections to business support resources that help foster a welcoming environment for prospective businesses.
o The City will be responsible for providing and maintaining official city-related information, including permitting and licensing guidance, city services, 298
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demographic and market data, available incentives, financing resources, key departmental and relevant partner organization contacts, an overview of available business services, and local and regional business incentives. o The toolkit will be available in both English and Spanish; print and digital formats; and updated periodically to maintain accuracy and relevance for businesses considering Santa Paula as their location.
• City Film Liaison - The Chamber will serve as the City's official Film Liaison, acting as the primary point of contact for production companies, location scouts, and filmmakers interested in filming within Santa Paula. Chamber responsibilities include promoting the city as a film-friendly destination, marketing available locations and local resources to the film industry, facilitating communication between production companies and city departments, advising on the permitting process, and providing assistance with logistical needs such as location scouting and local vendor connections. The Chamber and City will actively work to increase filming activity in the city by developing relationships with film commissions, production companies, and industry professionals, showcasing the city's unique locations and small-town character, and maintaining a database of film-ready locations and local crew/services to support productions of all sizes. 299
To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: FUTURE AGENDA ITEMS
Date: June 17, 2026
Agenda Item: 13.A
CITY OF SANTA PAULA
MEMORANDUM
RECOMMENDATION:
Staff recommends City Council review future agenda items.
BACKGROUND:
The attached Future Agenda Items forecast identifies anticipated agenda items for upcoming Council meetings as well as Study Session topics and long-range discussion items. Placing this forecast on the agenda affords the Council and the public the opportunity to discuss such topics and to make any recommendations. It should be noted this is only a forecast and may change over the course of time or based on feedback by the Mayor and City Manager during review of future agendas.
ANALYSIS:
Should a member of the City Council wish to introduce a future agenda topic, it should be done in compliance with the Council's adopted Manual of Procedural Guidelines, Section 5.1.
Items introduced by a member of the Council during a Council meeting requires a second and should be reserved for time-sensitive matters needing attention within the proceeding 45 day period.
STRATEGIC PLAN:
FISCAL IMPACTS:
OPTIONS:
ATTACHMENTS:
07.15.2026_Future_Agenda_Items_lm.pdf
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Santa Paula City Council Tentative Agenda Schedule
Updated 6/11/2026
Activities associated with the Council’s Strategic Plan* Special Meeting
Wednesday, June 23rd and 30th (if needed) 5:00 pm
Closed Session: City Manager Review
Special Meeting
Wednesday, July 15th TBD
Admin Committee/Commission Interviews
Regular Meeting
July 15th – 6:30 pm
Admin County Fair Poster
P&R Parks & Recreation Month Proclamation
P&R Parks & Recreation Department Report
Clerk Committee/Commission Appointments
Finance Mid-Cycle Budget Report
Admin Staffing Modification Request for Water Enterprise Admin Labor Agreements with outside Unions
Admin CM Contract Amendment
Admin Grants Update
STUDY SESSION TOPICS
Finance Development Impact Fees (DIF)* 3rd Qtr.
Admin Municipal Code Update – Joint with Planning Commission Admin No Smoking Ordinance 3rd Qtr.
CDD Use of Triangle Property on Housing 4th Qtr.
CDD/PW Impacts of Local Growth 3rd Qtr.
P&R Park Host Program 4th Qtr.
PD & Legal Electric Bike/Scooter Ordinance Options 3rd Qtr.
FUTURE AGENDA ITEMS
CDD Central Business District Live Entertainment Ord 1339 3rd Qtr.
Legal Fire MOU Amendment for Station 26 TBD
Admin Code Amendment Introduce Ordinance – Ongoing
CDD Downtown Vacancies Ordinance * 3rd Qtr.
CDD Downtown Parking Inventory Update * 3rd Qtr.
PW Water & Sewer Rate Study 3rd Qtr.
CDD Gateway Shopping Center CUP 3rd Qtr.
CDD Remnant Parcel Annexation * 3rd Qtr.
PW Plans and Specifications for Peck/Calpipe Street Improvement 3rd Qtr.
PW Approve final design of bike trail extension, Telegraph Rd., and Roundabout
3rd Qtr.
Admin Strategic Plan – 1 year Update 3rd Qtr.
Legal Nitric Oxide Restrictions Discussion 3rd Qtr.
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