Agenda packet, regular meeting, second session — Santa Paula City Council, August 19, 2026

City of Santa Paula
City Council Regular

MAYOR CARLOS JUAREZ

VICE MAYOR JENNY CROSSWHITE

COUNCILMEMBER LESLIE CORNEJO
COUNCILMEMBER PEDRO A. CHAVEZ

COUNCILMEMBER GABRIELA ORNELAS

CITY COUNCIL REGULAR MEETING OF THE

SANTA PAULA CITY COUNCIL REGULAR
WEDNESDAY, AUGUST 19, 2026
5:30 PM - City Council Regular Meeting

SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060

JULIE LATSHAW, CITY CLERK

DAN SINGER, CITY MANAGER

MONICA CASTILLO, CITY ATTORNEY
City of Santa Paula - City Council Regular - City Council Regular Meeting 1 AMENDED AGENDA ITEM 3.C
CITY COUNCIL CLOSED SESSION 5:30PM AND REGULAR MEETING 6:30PM Regular meetings. Regular City Council meetings are scheduled for the first and third Wednesdays of every calendar month in the Council chambers except as otherwise permitted under Cal. Gov’t Code § 54954, and any successor statute or regulation. Regular City Council meetings begin at 5:30 p.m. for closed session matters, and at 6:30 p.m. for all other matters addressed in open session.

HOW TO PARTICIPATE IN PERSON DURING THE MEETING
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NOTE: Special Meetings are generally not recorded, nor generally available on Channel 10 or City of Santa Paula - City Council Regular - City Council Regular Meeting 2

1. CALL TO ORDER

2. PUBLIC COMMENT ON CLOSED SESSION ITEMS
live feed on the City website.

HOW TO PARTICIPATE BEFORE THE MEETING
Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.

Your participation in this meeting is in the public domain. Meetings are cablecast. Minutes of this meeting will reflect your participation in this meeting and are posted on the City’s website.

TRANSLATED AGENDAS; INTERPRETATION ASSISTANCE; REQUESTS This agenda and instructions for joining the meeting and providing remote public comment are at the following link: https://www.spcity.org/523/Public-Meeting-Agendas. Members of the public may post additional translations of the agenda at City of Santa Paula City Hall, 970 Ventura Street, Santa Paula, California. Members of the public who wish to translate a meeting or receive interpretation from another member of the public may request reasonable assistance by contacting the City Clerk at [email protected] or (805) 933-4208. Assistance may include arranging space for interpreters, allowing additional time for interpretation, or allowing the use of personal equipment or facilities for commercially available interpretation services. To request meeting agendas or agenda documents by email or through the City’s agenda management system, contact the City Clerk at [email protected] or use the following link:
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PLEASE NOTE
Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting. Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.

In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate remotely or in person in this meeting, please contact the City Clerk at (805) 933-4208 or [email protected]. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Requests will be received and resolved promptly, with any doubt resolved in favor of accessibility. (28 CFR 35, 102-

35.104 ADA Title II).

Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office. 5:30PM CLOSED SESSION
City of Santa Paula - City Council Regular - City Council Regular Meeting 3

3. CLOSED SESSION

3.A CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code section 54957.6 Agency designated representative(s): Monica Castillo, City Attorney Unrepresented employee: City Manager

3.B PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to
Government Code section 54957 Title: City Manager

3.C CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION pursuant to Government Code section 54956.9(d)(2) Significant exposure to litigation: 2 potential cases

4. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.

5. INVOCATION

6. FLAG SALUTE

7. ROLL CALL

8. CLOSED SESSION REPORT

9. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct the City Manager to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.

10. PRESENTATIONS

10.A GIRLS SOFTBALL CHAMPIONSHIP RECOGNITION

10.B LABOR DAY PARADE POSTER PRESENTATION

10.C VENTURA COUNTY FOOD SHARE PRESENTATION
6:30PM REGULAR SESSION - COUNCIL CHAMBERS
City of Santa Paula - City Council Regular - City Council Regular Meeting 4

10.D POLICE DEPARTMENT REPORT
Prepared by: Police Chief Don Aguilar
RECOMMENDATION:

Receive and File Police Department Report

11. CITY COUNCIL REPORTS

12. CITY MANAGER REPORTS

13. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.

13.A EDIBLE FOOD RECOVERY EQUIPMENT AGREEMENT BETWEEN THE

CITY OF SANTA PAULA AND SPIRIT OF SANTA PAULA
RECOMMENDATION:

Staff recommends that the City Council:

1. Accept CalRecycle SB 1383 Local Assistance Grant Program (OWR4) funding in the amount of $89,465.00, which CalRecycle awarded the City in February 2024.

2. Authorize a budget adjustment recognizing both the revenue allocation for OWR4 state grant funds, as well as the expense allocation needed to pay for grant eligible expenditures, for $ 89,465 in GL accounts 305-4- 5000-4049 and 305-5-5052-209.

3. Approve, and authorize the City Manager to execute, the Edible Food Recovery Equipment Agreement between the City of Santa Paula and Spirit of Santa Paula.

13.B BUDGET APPROPRIATION OF $50,000 FROM FUND BALANCE 115 TO SECURE THE 2027 FOURTH OF JULY FIREWORKS SHOW
RECOMMENDATION:

Staff recommends that the City Council:

1. Appropriate $50,000 from the available fund balance to GL account # 115-5-1502-181 to the Parks & Recreation Department budget for the 2027 Fourth of July Fireworks Show.

2. Authorize the issuance of a Purchase Order and payment of the required 50% deposit to Pyro Spectaculars, Inc. to secure the City's 2027 fireworks display.

3. Authorize the Finance Director to recognize and apply future sponsorships, donations, and fundraising revenue toward these event expenditures, reducing the City's net cost to Fund 115 as revenues are received.

Presented by: Greg Barnes, Parks and Recreation Director City of Santa Paula - City Council Regular - City Council Regular Meeting 5

13.C ENGEO PROFESSIONAL SERVICES AGREEMENT
RECOMMENDATION:

Staff recommends that the City Council convene as the GHAD Board to:

1. Approve an increase to the Fiscal Year 2026-2027 expense budget in GL 503-5-5029-209 for the Santa Paula Geologic Hazard Abatement District (GHAD) by $21,150, increasing the budget from $45,000 to $66,150.

2. Authorize the Chair to execute a One-Year Professional Services Agreement with ENGEO Incorporated to provide GHAD Manager services for the Santa Paula GHAD, in a form approved by the City Attorney, in an amount not to exceed $66,150 for Fiscal Year 2026- 2027.

13.D LAND AND WATER CONSERVATION FUND GRANT APPLICATION TO

THE CALIFORNIA DEPARTMENT OF PARKS AND RECREATION OFFICE

OF GRANTS AND LOCAL SERVICES
RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution No. 7627 authorizing the submission of a grant application to the California Department of Parks and Recreation’s Office of Grants and Local Services (OGALS) for the Santa Paula Regional Sports Park – Phase II.

13.E SCHOOL RESOURCE OFFICER CONTRACT WITH SANTA PAULA

UNIFIED SCHOOL DISTRICT
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the City Manager to execute the School Resource Officer (SRO) MOU with the Santa Paula Unified School District (SPUSD), subject to SPUSD approval.

13.F WATER ENTERPRISE PURCHASE OF ONE (1) NEW 2027 FORD F-600

STEEL BODY DUMP TRUCK
RECOMMENDATION:

Staff recommends that the City Council:

1. Consent to the purchase of one (1) new 2027 Ford F-600 Steel Body Dump Truck through Sourcewell, a cooperative purchasing program, for a total cost of $128,099.53

13.G AMENDMENT NO. 3 TO VENTURA REGIONAL SANITATION DISTRICT

OPERATION AND MAINTENANCE CONTRACT
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to execute Amendment No. 3 to VRSD City of Santa Paula - City Council Regular - City Council Regular Meeting 6 Contract No. 21-004, Agreement for Wastewater Facility Operation, Management, and Maintenance Between City of Santa Paula and Ventura Regional Sanitation District (VRSD).

13.H RESPONSE TO CIVIL GRAND JURY REPORT ENTITLED COUNTYWIDE

RESPONSE TO PUBLIC COMPLAINTS ABOUT FIREWORKS
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the response letter to the Ventura County Grand Jury and authorize the Mayor to sign the letter.

Presented by: Don Aguilar, Police Chief

13.I PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST

CONSULTING GROUP FOR PLAN REVIEW AND INSPECTION SERVICES FOR BUILDING & SAFETY, AND ENGINEERING/GRADING.

RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to execute a three-year Professional Services Agreement with Interwest Consulting Group to provide building plan review and inspection services, with a not-to-exceed amount of $80,000 per fiscal year, subject to review by City Attorney.

2. Take such additional, related action that may be desirable.

13.J JULY 2026 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for July 2026, starting check number 344754 and ending check number 345036.

2. Review and accept the "Certification of Salaries" for the pay period ending dates June 26th, 2026, through July 24th, 2026.

13.K

FOURTH AMENDMENT TO MEMORANDUM OF UNDERSTANDING (MOU)

WITH SPUSD AND A CONTRACT WITH ALL CITY MANAGEMENT

SERVICES (ACMS) FOR CROSSING GUARD SERVICES
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to execute a fourth amendment to a Memorandum of Understanding (MOU) with the Santa Paula Unified School District (SPUSD) to pay for school crossing guard services; and

2. Authorize the City Manager to enter into a contract with All City Management Services, Inc. (ACMS) for crossing guard services in an amount not to exceed $247,968 for the one-year initial term.

14. ACTION ITEMS
City of Santa Paula - City Council Regular - City Council Regular Meeting 7

14.A 2025-2027 CITY COUNCIL TWO-YEAR STRATEGIC PLAN

IMPLEMENTATION PROGRESS REPORT, ONE-YEAR UPDATE
RECOMMENDATION:

Staff recommends the City Council receive a progress report on the Council's Two-Year Strategic Plan as a one-year update.

Presented by: Aminah Mears, DPA, Deputy City Manager

15. ITEMS FOR FUTURE AGENDAS

15.A FUTURE AGENDA ITEMS
RECOMMENDATION:

Staff recommends City Council review future agenda items and give consideration to two Councilmember requests for future discussion and action.

Presented by: City Manager Dan Singer

16. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.

On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
City of Santa Paula - City Council Regular - City Council Regular Meeting 8 To: Honorable Mayor and Members of the City Council Regular From: Donald Aguilar, Police Chief
Subject: POLICE DEPARTMENT REPORT
Prepared by: Police Chief Don Aguilar
Date: August 19, 2026
Agenda Item: 10.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Receive and File Police Department Report
BACKGROUND:

For providing progress in several aspects of the Police Department, it is important to provide Department updates to the City Council.

ANALYSIS:

In the past, the Chief of Police has provided reports to the City Council, highlighting key areas such as crime statistics, trends, grants status', dispatch response, achievements, and noteworthy events.

Mid-year Crime Statistics will be reported
Report on Community Engagement will be presented
Update on Training Audit will be provided
Audit of the Investigations Unit will be given
Sworn and Civilian staff update will be presented
Progress on Police Chief Advisory Committee will be provided STRATEGIC PLAN:

The quarterly report provides a metric for Strategic Plan Goal C, Public Safety & Emergency Preparedness.

FISCAL IMPACTS:

None
OPTIONS:
9 ATTACHMENTS:
10 To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: EDIBLE FOOD RECOVERY EQUIPMENT AGREEMENT BETWEEN THE

CITY OF SANTA PAULA AND SPIRIT OF SANTA PAULA
Date: August 19, 2026
Agenda Item: 13.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Accept CalRecycle SB 1383 Local Assistance Grant Program (OWR4) funding in the amount of $89,465.00, which CalRecycle awarded the City in February 2024.

3. Approve, and authorize the City Manager to execute, the Edible Food Recovery Equipment Agreement between the City of Santa Paula and Spirit of Santa Paula.

BACKGROUND:

To reduce food waste and help address food insecurity, Senate Bill (SB) 1383 (Lara, 2016) requires California to recover, by 2025, twenty percent (20%) of edible food that would otherwise be sent to landfills, to feed people in need. The law directs the following:

Jurisdictions must establish food recovery programs and strengthen their existing food recovery networks.

Food donors must arrange to recover the maximum amount of their edible food that would otherwise go to landfills.

Food recovery organizations and services participating in SB 1383 must maintain records.

This Edible Food Recovery Equipment Agreement between the City of Santa Paula and Spirit of Santa Paula (Agreement) will provide much needed equipment to the Spirit of Santa Paula (Spirit) to enable the organization to not only continue, but to strengthen, its ability to distribute recovered edible food to the most vulnerable members of our local community.

Because the equipment described within the Agreement is purchased with SB 1383 grant funds provided to the City by the California Department of Resources Recycling and Recovery (CalRecycle), there is no fiscal impact to the City. Further, by utilizing grant funds to benefit Spirit, the City both avoids having to return unused funds to the state in November of this year when the grant concludes and strengthens the City's SB 1383 compliance efforts, which the 11 City must describe and report annually to CalRecycle.

This Agreement, required by CalRecycle whenever a jurisdiction purchases grant-approved equipment and then donates it to a third-party organization, has a term automatically expiring concurrently with the closure of the City’s SB 1383 grant on November 2, 2026, after which all equipment purchased by the City will become the sole property of Spirit. By this same date, the City must also submit a Final Report to CalRecycle.

ANALYSIS:

In 2016, the State of California passed SB 1383, a bill intending to reduce “short-lived climate pollutants” such as methane, which is produced through the anaerobic decomposition of organic matter. The bill aims to achieve methane reductions by reducing the amount of food and green waste going to landfills from both residential and business sources.

In addition to diverting food scraps from the landfill through commercial and residential food waste collection programs, SB 1383 requires jurisdictions to establish edible food recovery programs whereby organizations with edible food waste (restaurants, schools, grocery stores, etc.) partner with food recovery organizations (food banks, churches, etc.) to provide food to people in need.

Through the adoption of Resolution 7492, City Council authorized staff to apply to CalRecycle for SB 1383 Local Assistance Grant Program (OWR4) funding on November 15, 2023. At that time, city staff stated they would return to Council with a budget allocation request for revenues and expenditures in the amount of the grant award after it received funding approval from CalRecycle. Consequent to the City receiving $89,465.00 in grant funding in February 2024, staff is requesting a budget allocation today.

The Spirit of Santa Paula, a 501C3 non-profit corporation founded in 2002, has been providing food and meals weekly to hundreds of local members of the Santa Paula community since it first opened. Spirit is also the City of Santa Paula’s largest nonprofit organization distributing food rescued from local school cafeterias, grocery stores and food service facilities to our community’s food insecure residents.

The items listed in Exhibit A of the Agreement have been selected by Spirit staff as the most needed and desired equipment within the limits of available City-provided funding and CalRecycle equipment eligibility rules. The City’s SB 1383 Local Assistance (CalRecycle) grant manager has reviewed and pre-approved all listed items, confirming all purchases are eligible for SB 1383 grant-provided funding.

STRATEGIC PLAN:

The Agreement supports the City's adopted Strategic Plan Section D. 12, Unhoused - Address and support the needs of the unhoused. The proposed Agreement supports the goals of, and provision of significant communitywide services from, a longstanding Santa Paula-based nonprofit organization especially focused on responding to the needs of unhoused community members.

FISCAL IMPACTS:

Through the adoption of Resolution 7492, City Council authorized staff to apply to CalRecycle 12 for SB 1383 Local Assistance Grant Program (OWR4) funding on November 15, 2023. The City received the grant award of $89,465.00 in February 2024. Consequently, staff is now requesting the budget allocation of $89,465.00 in revenue account 305-4-5000-4049 and an equal amount in expense account 305-5-5052-209 to pay for all grant eligible services, equipment and material expenses.

After covering all SB 1383-eligible City expenditures to date, approximately $37,476 [i] of the grant funds remain currently available until November 2, 2026, at which time the grant expires and any unused grant funding must be returned to CalRecycle. There is no fiscal impact to the City's General Fund to procure the equipment listed within the attached Agreement (Exhibit A) since the equipment purchases, totaling approximately $36,500[ii], will be paid from remaining state grant funds.

Since the City received SB 1393 OWR4 grant funding, the City has spent approximately $48,865 on various services and materials eligible for grant funding, including staff time related to record keeping, meetings with CalRecycle grant management staff and edible food recovery activities ($22,144); procuring compost and mulch material for city green space enhancement and other organics procurement-related initiatives ($21,502); program advertising ($5,000); and required mailings to restaurants ($ 219). [i] An additional $3,124 (est.) has been earmarked for anticipated grant-eligible staff costs [ii] Actual item count and pricing shown within Exhibit A are subject to minor changes between City Council approval date of Agreement and actual equipment purchase dates.

OPTIONS:

1. Do not approve receiving CalRecycle-provided grant funds, thereby nullifying the City's ability to provide SB 1383 grant-eligible equipment or to pay for any past or future SB 1383 grant-related goods and services with state-provided funds.

2. Do not approve, or authorize the City Manager to sign, the Agreement, thereby ensuring unexpended SB 1383 Local Assistance Grant funding will be returned to CalRecycle in November 2026.

ATTACHMENTS:

Exhibit 1 - Edible Food Recovery Equipment Lease Agreement.pdf 13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
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45 46
47 To: Honorable Mayor and Members of the City Council Regular From: Greg Barnes, Parks and Recreation Director
Subject: BUDGET APPROPRIATION OF $50,000 FROM FUND BALANCE 115 TO SECURE THE 2027 FOURTH OF JULY FIREWORKS SHOW
Date: August 19, 2026
Agenda Item: 13.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Appropriate $50,000 from the available fund balance to GL account # 115-5-1502-181 to the Parks & Recreation Department budget for the 2027 Fourth of July Fireworks Show.

2. Authorize the issuance of a Purchase Order and payment of the required 50% deposit to Pyro Spectaculars, Inc. to secure the City's 2027 fireworks display.

Presented by: Greg Barnes, Parks and Recreation Director BACKGROUND:

The City of Santa Paula has a long-standing tradition of celebrating Independence Day with a community fireworks show. The annual event provides residents and visitors with a safe, family-oriented celebration and has become one of the City's signature community events.

To secure the services of Pyro Spectaculars, Inc. for the 2027 Fourth of July fireworks display, the vendor requires execution of an agreement accompanied by a 50 percent deposit.

Positioning the agreement for payment well in advance ensures the City's ability to reserve the desired event date and maintain continuity in providing this annual celebration. The agreement will be substantially the same as last year's agreement and may be approved by the City Manager pursuant to SPMC section 41.15.

ANALYSIS:

Staff is requesting a $50,000 budget appropriation from the available fund balance in Fund 115-5-1502-181 to provide sufficient budget authority for the purchase order and required deposit.

Over the coming year, the Parks & Recreation Department will actively pursue sponsorships, 48 fundraising opportunities, and community donations to offset the cost of the fireworks event.

As these revenues are received, they will be applied to the event expenditures, thereby reimbursing the initial Fund 115 appropriation and reducing the City's overall financial commitment. Staff will return at year end with a budget adjustment request to the revenue line item 115-4-1500-5460 (Donations) once a final accounting of all donations has been received, as the amount is unknown at this time.

Approving the requested appropriation at this time allows staff to execute the agreement, issue the purchase order, and remit the required deposit to secure the vendor before scheduling availability becomes limited.

STRATEGIC PLAN:

This item does not specifically address any of Council's current strategic goals. However, this does support a long-standing community event; in 2025 the 4th of July event had approximately 8,000 attendees.

FISCAL IMPACTS:

Approval of the recommendation will appropriate $50,000 from the available fund balance in Fund 115-5-1502-181 for the 2027 Fourth of July Fireworks Show.

The appropriation is intended to provide the upfront funding necessary to secure the vendor contract. Staff anticipates offsetting a portion of these costs through sponsorships, fundraising efforts, and donations received before the event. Any revenues generated will be applied directly to the event expenses, reducing the amount ultimately funded by Fund 115.

OPTIONS:

Option 1 – Approve the Staff Recommendation (Recommended) Approve the requested appropriation of $50,000 from the available fund balance in Fund 115- 5-1502-181, authorize the issuance of a purchase order, and authorize payment of the required 50% deposit to Pyro Spectaculars, Inc. This option secures the City's fireworks vendor for the 2027 Fourth of July celebration while allowing future sponsorships, donations, and fundraising revenue to offset the City's costs.

Option 2 – Approve a Modified Appropriation
Approve a different funding amount or provide alternative direction regarding the funding source or contract terms. This option may require staff to renegotiate the agreement with the vendor or identify additional funding sources, which could impact the City's ability to secure the desired event date.

Option 3 – Decline the Request
Decline to appropriate the requested funds. Without the required deposit, the City will be unable to execute the agreement with Pyro Spectaculars, Inc., increasing the risk that the vendor will be unavailable for the 2027 Fourth of July celebration or that the City will be required to seek an alternate fireworks provider.

ATTACHMENTS:
49 To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: ENGEO PROFESSIONAL SERVICES AGREEMENT
Date: August 19, 2026
Agenda Item: 13.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council convene as the GHAD Board to:

1. Approve an increase to the Fiscal Year 2026-2027 expense budget in GL 503-5-5029- 209 for the Santa Paula Geologic Hazard Abatement District (GHAD) by $21,150, increasing the budget from $45,000 to $66,150.

BACKGROUND:

In 2008, the Santa Paula City Council formed the Santa Paula Geologic Hazard Abatement District (GHAD). The members of the City Council convene as the GHAD Board to conduct business related to establishing the annual assessment rate and approving expenditures necessary to maintain and repair the GHAD's drainage facilities, open space, and geologic slope stabilization improvements.

ENGEO Incorporated (ENGEO) has served as the GHAD Manager since 2014, providing technical expertise and administrative support for the ongoing operation and maintenance of the Santa Paula GHAD.

ANALYSIS:

Due to its familiarity with the Santa Paula GHAD and extensive experience managing GHADs throughout California, City staff requested that ENGEO submit a proposal to continue providing GHAD Manager services for Fiscal Year 2026-2027. The proposed agreement includes technical and administrative services necessary to support the day-to-day operations of the GHAD, including coordination of inspections, maintenance oversight, regulatory compliance, and general district administration.

The proposed agreement amount of $66,150 exceeds the approved Fiscal Year 2026-2027 Professional Services budget of $45,000 by $21,150. The additional cost is for maintenance 50 work that was not included when the two-year budget was prepared. Over the past several years, dense vegetation has blocked access to the GHAD's three debris catchment barriers, making routine inspections more difficult. Under the proposed agreement, ENGEO will coordinate with the GHAD's maintenance contractor to remove the vegetation and create an inspection path, allowing safe access to the debris catchment barriers for future inspections and maintenance.

Approval of the proposed budget increase will provide sufficient funding to complete the additional maintenance work while ensuring the continued management and operation of the Santa Paula GHAD.

STRATEGIC PLAN:

This item is not a goal or objective identified in the City Council's Two-Year Strategic Plan.

FISCAL IMPACTS:

The approved Fiscal Year 2026-2027 GHAD budget includes $45,000 for Professional Services. Approval of the recommended increase will increase the Professional Services budget by $21,150, bringing the total budget to $66,150.

The additional funding will cover the cost of removing vegetation and restoring access to the GHAD's debris catchment barriers, along with the continued GHAD Manager services provided by ENGEO. Work will be invoiced on an hourly time and materials basis. The proposed budget shall not be exceeded without prior written authorization from the GHAD Board and a return to Council for additional allocation.

The Professional Services Agreement will be funded through the Santa Paula GHAD Fund (503-5-5029-209) and will not impact the City of Santa Paula General Fund.

The increase in the budget will be funded using existing Fund Balance.

OPTIONS:

The GHAD Board has the following alternatives to Staff's recommendation:

1. Do not approve the budget increase and Professional Services Agreement and direct staff to negotiate a revised scope of work with ENGEO. This option may delay critical inspection, maintenance, and administrative services necessary for the continued operation of the GHAD.

2. Direct staff to issue a Request for Qualifications (RFQ) for GHAD management services and return with consultant recommendations for future Board consideration. This option would delay ongoing GHAD management services and may impact the timely completion of inspections, maintenance coordination, and other operational responsibilities.

ATTACHMENTS:

ATT A - ENGEO INC FY 26-27 PSA
Ex A to PSA - ENGEO 2026-2027 Proposal
51 65283.00007\45309624.1
-1- PROFESSIONAL SERVICES AGREEMENT

SANTA PAULA GEOLOGIC HAZARD ABATEMENT DISTRICT

PROFESSIONAL SERVICES AGREEMENT

WITH ENGEO INCORPORATED
(FY 2026/2027)

1. PARTIES AND DATE.

This Agreement is made and entered into this 19th day of August, 2023, by and between the Santa Paula Geologic Hazard Abatement District, a political subdivision of the state organized under the laws of the State of California with its principal place of business at 970 Ventura Street, Santa Paula, CA 93060, County of Ventura, State of California ("GHAD") and ENGEO Incorporated, a California corporation, with its principal place of business at 29025 Ave Penn, Valencia, CA 91355 ("Consultant"). GHAD and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the GHAD on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing Geological Hazard Abatement District (GHAD) management and monitoring services to public clients, is licensed in the State of California, and is familiar with the plans of GHAD.

2.2 Project.

GHAD desires to engage Consultant to render such professional services for GHAD management and monitoring, Project No. 7290.002.023 ("Project"), as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the GHAD all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional GHAD management and monitoring consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from July 1, 2026, to June 30, 2027, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual written consent, extend the term of this Agreement if necessary to complete the Services.
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3.2 Compensation.

3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "A" attached hereto and incorporated herein by reference. The total compensation shall not exceed Sixty-Six Thousand One Hundred Fifty Dollars ($66,150.00) without written approval of the GHAD Board. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2.2 Payment of Compensation. Consultant shall submit to the GHAD a monthly invoice which indicates work completed and hours of Services rendered by Consultant.

The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

GHAD shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the GHAD disputes any of Consultant's fees, the GHAD shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant.

The making of final payment shall not constitute a waiver of any claims by the GHAD for any reason whatsoever.

3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by the GHAD.

3.2.4 Extra Work. At any time during the term of this Agreement, GHAD may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by GHAD to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the GHAD.

3.3 Responsibilities of Consultant.

3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. GHAD retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of GHAD and shall at all times be under Consultant's exclusive direction and control. Neither GHAD, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.3.2 Timely Performance. Consultant shall perform the Services in a prompt and timely manner. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously.
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3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of the GHAD.

3.3.4 Substitution of Key Personnel. Consultant has represented to GHAD that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of GHAD. In the event that GHAD and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows:

Haley Ralston and Uri Eliahu.

3.3.5 GHAD’s Representative. The GHAD hereby designates Dale Goodman, Director of Santa Paula Public Works or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("GHAD’s Representative").

GHAD’s Representative shall have the power to act on behalf of the GHAD for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. Any enlargement of the Scope of Services or change in Consultant’s total compensation shall be authorized by the GHAD Board or as otherwise expressly provided in this Agreement. Consultant shall not accept direction or orders from any person other than the GHAD’s Representative or his/her designee.

3.3.6 Consultant's Representative. Consultant hereby designates Robert Boeche, or Haley Ralston his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.3.7 Coordination of Services. Consultant agrees to work closely with GHAD staff in the performance of Services and shall be available to GHAD’s staff, consultants and other staff at all reasonable times.

3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant represents that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant warrants that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the GHAD to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the GHAD, shall 54 65283.00007\45309624.1
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be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.3.9 Period of Performance.

3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibit “A” attached hereto, or which may be separately agreed upon in writing by the GHAD and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the GHAD will suffer damage.

3.3.9.2 Neither GHAD nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.3.10 Laws and Regulations; Employee/Labor Certification.

3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the GHAD to terminate the Agreement for cause.

3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and 55 65283.00007\45309624.1
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Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.

3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify GHAD against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the GHAD’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the GHAD, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges.

GHAD may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.

3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.3.11 Insurance.

3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the GHAD that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the GHAD that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the GHAD to terminate this Agreement for cause.
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3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.

3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The GHAD, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage 57 65283.00007\45309624.1
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reduced until a thirty (30) day written notice of cancellation has been served upon the GHAD except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the GHAD except ten (10) days shall be allowed for nonpayment of premium. (C) Professional Liability (Errors & Omissions): 1) Cancellation:

Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the GHAD except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the GHAD except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the GHAD, its officials, officers, employees, agents, and volunteers.

3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the GHAD, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the GHAD, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against GHAD, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the GHAD and shall protect the GHAD, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or selfinsured retention.

3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the GHAD, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the GHAD for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that 58 65283.00007\45309624.1
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such insurance coverage has been renewed or extended shall be filed with the GHAD. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the GHAD evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.3.11.9 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the GHAD to inform Consultant of non-compliance with any requirement imposes no additional obligation on the GHAD nor does it waive any rights hereunder.

3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the GHAD, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, GHAD has the right but not the duty to obtain the insurance it deems necessary and any premium paid by GHAD will be promptly reimbursed by Consultant or GHAD will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, GHAD may cancel this Agreement.
(C) The GHAD may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the GHAD nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the GHAD and shall not preclude the GHAD from taking such other actions available to the GHAD under other provisions of the Agreement or law.
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(F) Consultant shall report to the GHAD, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the GHAD, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the GHAD, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the GHAD.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. GHAD shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the GHAD, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.

3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll 60 65283.00007\45309624.1
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records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the GHAD. Consultant shall defend, indemnify and hold the GHAD, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Termination of Agreement.

3.5.1.1 Grounds for Termination. GHAD may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to GHAD, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the GHAD provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, GHAD may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, GHAD may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of GHAD’s choosing), indemnify and hold the GHAD, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, to the extent caused by the actual negligent acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the GHAD. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the GHAD, its officials, officers, employees, agents, or 61 65283.00007\45309624.1
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volunteers.

3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.3 Consultant’s aggregate liability hereunder shall be limited by GHAD to $1,000,000 regardless of the legal theory under which such liability is imposed.

3.7 General Provisions.

3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of GHAD during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.2 Independent Contractors and Subcontracting.

3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the GHAD as set forth in Section 3.7.2.2 below. Consultant represents that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.

3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of GHAD. In the event that GHAD authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the GHAD’s prior written consent.

3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
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Consultant: ENGEO Incorporated
29025 Ave Penn
Valencia, CA 91355
ATTN: Haley Ralston, Project Geologist
GHAD: Santa Paula Geologic Hazard Abatement District
970 Ventura Street
Santa Paula, CA 93060
ATTN: Dale Goodman, Santa Paula Director of Public
Works.

Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.7.4 Ownership of Materials and Confidentiality.

3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for GHAD to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Upon full payment of all monies owed, all Documents & Data shall be and remain the property of GHAD, and shall not be used in whole or in substantial part by Consultant on other projects without the GHAD’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to GHAD reproducible copies of all Documents & Data, in a form and amount required by GHAD. GHAD reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by GHAD at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to GHAD upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to GHAD any such documents pending resolution of the dispute.

In addition, Consultant shall retain copies of all Documents & Data generated and published by Consultant on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to GHAD upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify GHAD and provide GHAD with the opportunity to obtain the documents.

3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that GHAD is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the GHAD. 63 65283.00007\45309624.1
-13- PROFESSIONAL SERVICES AGREEMENT

3.7.4.3 Right to Use. GHAD shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at GHAD’s sole risk. If GHAD uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the GHAD upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the GHAD, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by GHAD of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of GHAD, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use GHAD's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of GHAD.

3.7.4.6 Confidential Information. The GHAD shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the GHAD's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the GHAD shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the release notice to give GHAD written notice of Consultant's objection to the GHAD's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the GHAD, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. GHAD shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with GHAD's choice of legal counsel), and hold GHAD harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that GHAD release such information. 64 65283.00007\45309624.1
-14- PROFESSIONAL SERVICES AGREEMENT

3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. In the event of a conflict between this Agreement and its exhibits, the Agreement shall control.

3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Ventura County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the GHAD. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the GHAD.

3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.7.10 GHAD's Right to Employ Other Consultants. GHAD reserves right to employ other consultants in connection with this Project.

3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the GHAD, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of GHAD. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to GHAD include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in 65 65283.00007\45309624.1
-15- PROFESSIONAL SERVICES AGREEMENT
this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.7.18 Prohibited Interests. Consultant maintains that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant represents that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the GHAD’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this representation, GHAD shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of GHAD, during the term of his or her service with GHAD, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party represents that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE]
66 65283.00007\45309624.1
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SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE SANTA PAULA GEOLOGIC HAZARD ABATEMENT DISTRICT AND

ENGEO INCORPORATED
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

SANTA PAULA GEOLOGIC HAZARD

ABATEMENT DISTRICT

ENGEO INCORPORATED
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
By:

Its:

Printed Name:

By:

Its:

Printed Name:

Approved By:

Carlos Juarez, GHAD Chair
Approved as to Form:
_____________________________________
Monica Castillo
GHAD Counsel
Attested By:

Julie Latshaw, GHAD Clerk
67 65283.00007\45309624.1
Exhibit “A”-1 PROFESSIONAL SERVICES AGREEMENT
EXHIBIT "A"

SCOPE OF SERVICES & COMPENSATION
Proposal for FY 2026/2027 dated July 1, 2026
attached behind
68 69
29025 Avenue Penn, Valencia, CA 91355  (661) 257-4004  [email protected] www.engeo.com
Project No.
7290.002.026
July 1, 2026
Mr. Dale Goodman
Public Works Director
City of Santa Paula
P.O. Box 569
Santa Paula, CA 93061
Subject: Santa Paula GHAD
Santa Paula, California

PROPOSAL FOR GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD)
MANAGER SERVICES FOR FY 2026/2027
References: 1. ENGEO. 2008. Santa Paula Geologic Hazard Abatement District (GHAD) Plan of Control, Santa Paula, California. March 10, 2008; Revised May 23, 2008.

Project No. 7290.200.101.

2. ENGEO. 2026. Santa Paula Geologic Hazard Abatement District, Program Budget for Fiscal Year 2026/27, Santa Paula, California. May 21, 2026. Project No. 7290.002.025.

Dear Mr. Goodman:

Thank you for the opportunity to present our proposal to continue serving as the Santa Paula Geologic Hazard Abatement District (GHAD) Manager and to provide scheduled geotechnical monitoring services. We have enjoyed working with the City of Santa Paula on the formation, management, oversight, monitoring, maintenance, attendance at HOA and public meetings, and transfer of the Ridgeview at Vista Glen (Ridgeview) development improvements within the Santa Paula GHAD.

On April 4, 2016, the Santa Paula GHAD Board of Directors (GHAD Board) approved Resolution No. 6974 accepting responsibility for GHAD-maintained improvements. The GHAD has been providing monitoring and maintenance services within the Ridgeview development since the acceptance of the GHAD-maintained improvements. On June 17, 2026, the budget (Reference 2) was approved by the GHAD Board with the adoption of Resolution No. 7617. The fees listed below are based on the Santa Paula GHAD budget for FY 2026/27 approved by the GHAD Board.

We propose to perform a geotechnical site reconnaissance event twice a year and a heavy rainfall site reconnaissance event twice a year, as recommended in the Plan of Control (Reference 1). The reconnaissance events are intended to satisfy the requirements of the Plan of Control adopted by the GHAD Board.
70 City of Santa Paula 7290.002.026
Santa Paula GHAD July 1, 2026
PROPOSAL FOR GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) Page 2 MANAGER SERVICES FOR FY 2026/2027

SCOPE OF SERVICES
Management
The GHAD Manager shall continue to be responsible for the day-to-day management of the Santa Paula GHAD in accordance with applicable state and federal statutes, the GHAD Plan of Control, and policies and guidelines adopted by the GHAD Board.

The GHAD may retain civil engineering and other consultants, contractors, and/or other vendors as may be required to evaluate, review, design, construct, or maintain GHAD facilities and improvements in accordance with the GHAD Plan of Control. We will secure these services on behalf of the GHAD in accordance with the GHAD Board’s procedures related to the awarding of contracts for GHAD repair, maintenance, and improvement projects and for professional and support services. In addition, the GHAD Manager will facilitate payments to other consultants and contractors providing services to the GHAD.

Monitoring
The Plan of Control states that scheduled monitoring events should occur twice a year, in April and October. Prior to each monitoring event, areas of particular concern documented in previous reports, if any, and in the Plan of Control, will be identified for incorporation into the site inspection schedule. Some of the items that will be addressed during the monitoring events will include:
• Concrete-lined surface ditches.
• Subsurface drain outlets and horizontally drilled drain outlets. • Retaining walls, splash walls, and GEOBRUGG screen walls. • Inlets, outfalls, and trash racks.
• Underground detention basin and CDS water quality treatment unit. • Slopes and vegetative cover.

Following our fieldwork, we will prepare a letter report summarizing our findings regarding our observations, which will contain photographs and a map of significant areas for documentation purposes. The letter report will be posted on the Santa Paula GHAD’s website (www.santapaulaghad.org). Depending on the findings of our site observations, the report may include recommendations for additional monitoring, exploration, or mitigation of observed problem areas.

The Plan of Control also states that monitoring events should occur, as necessary, during heavy rainfall years where cumulative rainfall exceeds historic averages. Heavy rainfall monitoring events will include inspection of the same items listed above. 71 City of Santa Paula 7290.002.026
Santa Paula GHAD July 1, 2026
PROPOSAL FOR GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) Page 3 MANAGER SERVICES FOR FY 2026/2027
FEES
We propose to provide GHAD management, consultation, contracting, oversight, and monitoring services for FY 2026/27 for the Santa Paula GHAD for a fee of $66,150, as itemized below. The fees are based on the inflation-adjusted estimates provided in the approved 2008 Engineer’s Report for the Santa Paula GHAD. The fee estimates allow for meetings and consultation with the City of Santa Paula, The Ridgeview at Vista Glen Homeowners Association, and the GHAD Board during this fiscal year. In addition, contracting and oversight for GHAD maintenance, repair, and emergency response will occur during FY 2026/27. • GHAD Manager Services .............................................................................................$5,200 • Meetings and Consultation...........................................................................................$2,500 • GHAD Contracting and Oversight Services ..................................................................$5,650 • Two Scheduled Monitoring Events .............................................................................$10,200 • Two Heavy Rainfall Monitoring Events, as Needed ......................................................$3,150 • GHAD Contractor Reimbursement .............................................................................$39,450 TOTAL $66,150

LIMITATIONS
ENGEO's liability for damage due to professional negligence, acts, errors, omissions, breach of contract and consequential damages will be limited by Client to an amount not to exceed an aggregate limit of one hundred thousand dollars or ENGEO’s fee, whichever is greater, regardless of the legal theory under which such liability is imposed.

AUTHORIZATION
If the proposed scope of services and fee are acceptable, please provide a change order to our contract as our authorization to proceed.

We are pleased to be of continued service to you on this project. If you have any questions, please do not hesitate to contact us.

Sincerely,
ENGEO Incorporated
Emily Mahon Robert H. Boeche, CEG
Staff Engineer Principal
ejm/hjr/rhb/ss
Attachment: Preferred Client Fee Schedule
72 GEOTECHNICAL

ENVIRONMENTAL

WATER RESOURCES

CONSTRUCTION SERVICES

COASTAL/MARINE GEOTECHNICS
February 2026 www.engeo.com

PREFERRED CLIENT FEE SCHEDULE

PROFESSIONAL SERVICES
Effective February 2026
President......................................................................................................................................$500.00 per hour Principal.......................................................................................................................................$440.00 per hour Associate .....................................................................................................................................$360.00 per hour Subject Matter Expert..................................................................................................................$475.00 per hour Senior...........................................................................................................................................$305.00 per hour Project..........................................................................................................................................$270.00 per hour Staff..............................................................................................................................................$245.00 per hour Assistant ......................................................................................................................................$190.00 per hour Construction Services Manager II ..............................................................................................$245.00 per hour* Construction Services Manager I ...............................................................................................$235.00 per hour* Senior Field Representative II ....................................................................................................$205.00 per hour*/** Senior Field Representative I .....................................................................................................$185.00 per hour*/** Field Representative ...................................................................................................................$170.00 per hour*/** Senior Laboratory Technician.....................................................................................................$205.00 per hour Laboratory Technician.................................................................................................................$185.00 per hour Senior GIS Developer .................................................................................................................$220.00 per hour GIS Developer.............................................................................................................................$210.00 per hour Senior GIS Analyst......................................................................................................................$215.00 per hour GIS Analyst..................................................................................................................................$200.00 per hour Senior CAD Specialist.................................................................................................................$200.00 per hour CAD Specialist.............................................................................................................................$190.00 per hour Network Administrator.................................................................................................................$270.00 per hour Project Assistant..........................................................................................................................$160.00 per hour * Two-hour minimum portal to portal and cancellations within 24 hours. * OVERTIME RATES: Rates will be increased by a factor of 1.5 for all hours worked in excess of eight (8) Monday through Friday, and the first eight (8) hours worked on Saturday. Rates will be increased by a factor of 2.0 for all hours worked in excess of twelve (12) Monday through Friday, all hours worked in excess of eight (8) on Saturday, and all hours worked on Sundays and holidays. ** For Prevailing Wage projects, the hourly rate will be increased by $23. ** Rates will be increased by factor of 1.25 for night-shift hours (hours commencing after 4:00 p.m. or before 4:00 a.m.); rates will be increased by a factor of 1.875 (an additional factor of 1.5) for all night-shift hours in excess of eight (8); rates will be increased by a factor 2.5 for all night-shift hours worked in excess of twelve (12).

Scheduled night-shift work, which is cancelled with less than 24 hours’ notice, will be billed at night-shift rates. Night-shift work of less than 4-hour scheduled duration will be billed a minimum of 4 hours at night shift rates.

ADDITIONAL SERVICES OFFERED
In addition to our core services of geotechnical, hydrologic and environmental engineering, including construction-phase testing and observation, ENGEO provides clients with services for establishment and management of Geologic Hazard Abatement Districts (GHAD) and for Entitlement and Permitting Support (EPS). For more information about these services and associated pricing, please contact ENGEO at (925) 866-9000.

OTHER FEES
• Equipment and materials will be charged in addition to the above hourly rates. • Outside Consultants, Subcontracted Services and Equipment Rental ...................................................................................Cost plus 25% • Expert Witness, Deposition, Mediation, Arbitration, or Court Appearance (Minimum Charge)..........$2,800.00 half day, $4,800.00 full day TERMS
Invoices will be submitted at completion of work or at approximately four week intervals and are due and payable upon receipt. Statements will be issued at monthly intervals. Charges not paid within 30 days of invoice date will accrue a late charge at a rate of 1.5 percent per month. In the event it becomes necessary to commence suit to collect amount due, Client agrees to pay attorney's fees and costs, as the court may deem reasonable until amount is paid. Fees will be applicable for one year from the effective date above; thereafter, fees will be adjusted annually. Our fees will be billed using an invoice format produced by a standardized accounting software package. A more customized itemization of charges and backup data will be provided upon Client’s requests, but at additional fees. Final reports may be withheld until outstanding invoices are paid in full.

Many risks potentially affect ENGEO by virtue of entering into this agreement to perform services on behalf of Client. A principal risk is the potential for human error by ENGEO. For Client to obtain the benefit of a fee that includes a nominal allowance for dealing with our liability, Client agree to limit ENGEO’s liability to Client and all other parties for claims arising out of our performance of the services described in the agreement. The aggregate liability will not exceed $50,000 (or ENGEO’s fee, whichever is greater, but not more than $1,000,000) for professional acts, errors, or omissions, including attorney’s fees and costs that may be awarded to the prevailing party and client agrees to indemnify and hold harmless ENGEO from and against all liabilities in excess of the monetary limit established above. 73 EQUIPMENT AND MATERIALS CHARGES
February 2026 www.engeo.com
DESCRIPTION COST PER UNIT ($) UNIT
Air Content Meter 7.00 hour
Bailers (Disposable) 10.00 each
Coatings Thickness Kit (eg. Fireproofing, Protective Paint) 30.00 hour Concrete Crack Monitor 20.00 each
Coring Machine 30.00 hour
Double-Ring Infiltrometer 50.00 hour
Electronic Water Level Indicator 5.00 hour
Engineering Analysis Software 53.00 hour
Equipment Transport(er) 100.00 hour
Exploration Equipment (Electric Auger) 50.00 hour
Floor Flatness/Floor Level Equipment 40.00 hour
Generator 15.00 hour
GIS T&O Construction Tracker 50.00 week
GIS Construction Tracker 250.00 week
GIS Real-Time Construction Tracking 10.00 hour
GPS Handheld Device 10.00 hour
GPR/GPS/Drone Survey Equipment 240.00 hour
Hand Auger and Soil Sampler 15.00 hour
Hydraulic Pull-Test Equipment 25.00 hour
Interface Probe 2.00 hour
Magnetic Particle Test Equipment 25.00 hour
Moisture Content Test Equipment 6.00 hour
Multi-Parameter Water Meter 15.00 hour
pH Meter/Turbidity Meter 10.00 hour
Photo Ionization Detector 20.00 hour
Reinforcing Bar Locator 100.00 hour
Sampling Tubes 10.00 each
Sand Cone Equipment and Material 5.00 hour
Schmidt Hammer 20.00 hour
Seisometer 50.00 hour
Skidmore Wilhelm Bolt Tension Calib. 40.00 hour
Slope Inclinometer/Settlement Indicator/VW Readout 50.00 hour Torque Wrench 15.00 hour
Transfer Pump 3.00 hour
Ultrasonic Equipment 50.00 hour
Vapor Emission Test Kit 40.00 kit
Vector Conversion 60.00 conversion
Vehicle, nuclear gauge, equipment, wireless communication. *Add $5.00/hr. for RTK enabled autotesting equipment. 37.00* hour Vehicle, equipment, wireless communication 27.00 hour
Vibration Monitor 1800.00 month
Water Sampling Pumps 20.00 hour
Bridge Toll actual actual
Mileage .98 mile
Parking actual actual
AutoCAD, Civil 3D, GIS, Drone Data Processing 37.00 hour BoreDM Bore Log 55.00 per log
Photocopies Black & White 0.25 each
Photocopies Color 11 x 17 1.50 each
Photocopies Color 8½ x 11 1.00 each
Plot - Black & White 3.00 square foot
Plot - Color 4.00 square foot
Postage actual actual
Scan - Black & White 1.50 each
Scan - Color 3.75 each
Telephone 0.50 minute
74 To: Honorable Mayor and Members of the City Council Regular From: Michael Schouten, Administrative Analyst I
Subject: LAND AND WATER CONSERVATION FUND GRANT APPLICATION TO

THE CALIFORNIA DEPARTMENT OF PARKS AND RECREATION

OFFICE OF GRANTS AND LOCAL SERVICES
Date: August 19, 2026
Agenda Item: 13.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

BACKGROUND:

The Land and Water Conservation Fund (LWCF) is a federal program administered by OGALS in California, which provides matching funds to local agencies for the development of public outdoor recreation facilities. The City intends to submit a competitive grant application for Phase II of the Santa Paula Regional Sports Park project by the August 28, 2026 deadline.

Resolution No. 7627 is a required component of the application process.

ANALYSIS:

Phase II of the Santa Paula Regional Sports Park builds upon the success of the City’s current investment in recreational infrastructure. If awarded, the LWCF grant would reimburse up to 50% of the total project cost. It is anticipated the City’s $4 million local match will be covered by developer funds, ensuring no additional burden on the General Fund.

The attached Resolution No. 7627, affirms the City’s commitment to maintain the site for public outdoor recreational use in perpetuity, as required under federal law. Additionally, it certifies the City’s intent to apply, verifies the availability of matching funds, and designates the City Manager to act as the City’s authorized representative in all matters related to the grant.

STRATEGIC PLAN:

This item does not specifically address any of Council's current strategic goals. 75 FISCAL IMPACTS:

Should staff be successful in obtaining LCWF grant funding, a 50% local match ($4,000,000) is anticipated to be covered through developer funds of $4,000,000 that have been set aside for Phase II of the Santa Paula Creek Sports Park, as noted in Section 3.1.1(b) of the Development Agreement, added pursuant to Amendment No. 3 of the Developer Agreement.

OPTIONS:

City Council has the following options available:

2. Do not adopt Resolution No. 7627. As a result, staff will not be able to submit an awardworthy LWCF grant application request.

ATTACHMENTS:

RESOLUTION_NO._7627_LWCF_Authorizing_Resolution-c1.docx 76 RESOLUTION NO. 7627

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA

APPROVING THE APPLICATION FOR THE LAND AND WATER CONSERVATION FUND FOR THE SANTA PAULA REGIONAL SPORTS PARK PROJECT.

The City Council of the City of Santa Paula does resolve as follows:

SECTION 1. The City Council finds and declares as follows:

WHEREAS, Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting up necessary rules and procedures governing applications by local agencies under the program; and WHEREAS, adoption of this Resolution is a necessary step to apply for Land and Water Conservation Fund assistance for the proposed Santa Paula Regional Sports Park.

SECTION 2. The City Council approves the filing of an application for Land and Water Conservation Fund assistance for the proposed Santa Paula Regional Sports Park.

SECTION 3. The City Council authorizes staff to certify on behalf of the City of Santa Paula (“City”) that the applicant City has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide.

SECTION 4. The City Council authorizes staff on City’s behalf to agree to abide by 54 U.S.C. §200305(f)(3) which requires, “No property acquired or developed with assistance under this section shall, without the approval of the Secretary, be converted to other than public outdoor recreation use. The Secretary shall approve a conversion only if the Secretary finds it to be in accordance with the then-existing comprehensive statewide outdoor recreation plan and only on such conditions as the Secretary considers necessary to ensure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location.” SECTION 5. The City Council authorizes staff to certify on City’s behalf that the City has matching funds from eligible source(s) and can finance 100 percent of the project, which up to half may be reimbursed.

SECTION 6. The City Council authorizes staff on City’s behalf to agree to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. 77 SECTION 7. The City Council appoints the City Manager as agent of the applicant City to conduct all negotiations and execute and submit all documents, including, but not limited to, applications, contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned project.

APPROVED AND ADOPTED by the Santa Paula City Council on this 19th day of August, 2026.
___________________________________
Carlos Juarez, Mayor
ATTEST:
____________________________________
Julie Latshaw
City Clerk
APPROVED AS TO FORM:
_____________________________________
Monica Castillo
City Attorney
APPROVED AS TO CONTENT:
_____________________________________
Dan Singer
City Manager
78 To: Honorable Mayor and Members of the City Council Regular From: Donald Aguilar, Police Chief
Subject: SCHOOL RESOURCE OFFICER CONTRACT WITH SANTA PAULA

UNIFIED SCHOOL DISTRICT
Date: August 19, 2026
Agenda Item: 13.E

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the City Manager to execute the School Resource Officer (SRO) MOU with the Santa Paula Unified School District (SPUSD), subject to SPUSD approval.

BACKGROUND:

The Santa Paula Unified School District (SPUSD) has reached out to the City of Santa Paula to facilitate a SRO agreement for an officer at Isbell Middle School and Santa Paula High School. In this partnership, the SPUSD is funding the services of the Resource Officers based on the days they are committed to the District.

For several years, the City of Santa Paula and the SPUSD have agreed for two police officers to act as SRO's on school campuses. In this capacity, the SRO's are generally responsible for law enforcement, safety, and discipline on school district properties including Santa Paula High School, Isbell Middle School, Renaissance High School and the six (6) elementary schools as needed. In past agreements, it has been established that providing Santa Paula Police Department SRO's have provided useful and practical services that has helped reduce the demands for regular law enforcement services within the City, and it has also decreased response times for calls on school campuses. It has also been noted that the presence of SRO's provides enhanced safety and a valuable resource to students and school staff.

In this capacity, SRO's work with school administrators in providing prevention programs on focused areas of need, establishing guidance on reducing bullying at schools, and implement emergency and crisis planning in the form of drills, tabletop exercises, and handling other law enforcement related matters. In their regular duties, SRO's meet with school administrators; make themselves visible on campuses; build relationships with school staff, students, parents and parent groups; conduct site visits for the various schools within the District; perform home visits as needed; and provide information to the District regarding threat assessment of students.

ANALYSIS:
79 In order to move forward with the partnership, the Santa Paula Unified School District has produced an MOU (Exhibit A) with the Santa Paula Police Department for the 2026 school year. The MOU is good for one school year, including summer school.

The program will fund two SRO's. One SRO will be assigned to Isbell Middle School and one SRO will be assigned to Santa Paula High School during the regular school year. For summer school, one SRO will be assigned. This is part of an ongoing arrangement which has transpired with annual agreements over the course of the several years.

STRATEGIC PLAN:

This item supports the City Council's goal of creating an environment within the City in which our residents feel safe and which promotes the City as a location of choice for living, working, visiting, and recreating identified in Section C: Public Safety and Emergency Preparedness of the two-year Strategic Plan.

FISCAL IMPACTS:

The estimated revenue from the agreement with the school district is $ 286,427 for the two positions at 180 days, plus 25 summer school days, and is approximately in line with our budgeted revenues. This amount may change depending on the officers assigned to the SRO duty.

OPTIONS:

As an alternative to Staff's recommendation, Council may:

1. Do not approve the agreement for School Resource Officers between the Santa Paula Police Department and the Santa Paula Unified School District.

2. Provide staff with further direction.

ATTACHMENTS:

EXHIBIT A - SRO Contract with SPUSD 2026.pdf
80 1

AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN

THE CITY OF SANTA PAULA AND

THE SANTA PAULA UNIFIED SCHOOL DISTRICT
(2026-2027 Academic School Year)
This AGREEMENT FOR SCHOOL RESOURCES OFFICER (“Agreement”) is entered into this 19th day of August, 2026, by and between the CITY OF SANTA PAULA ("CITY"), a municipal corporation and general law city and the SANTA PAULA UNIFIED SCHOOL DISTRICT ("DISTRICT"), a public school district organized pursuant to provisions of the California Education Code. CITY and DISTRICT may be referred to in this Agreement individually as a “Party” or collectively as “Parties.” l. RECITALS. This Agreement is entered into with reference to the following facts and objectives:

A. The CITY and DISTRICT agree to collaborate by co-locating police officers to act as School Resources Officers (SROs) with responsibility for law enforcement, safety, and discipline on DISTRICT's properties, among other services.

B. CITY has been providing SRO services to DISTRICT since the start of the 2021- 2022 Academic School Year, and the CITY and DISTRICT intend to continue their longstanding partnership through the provision of School Resource Officer services during the 2026-2027 Academic School Year.

C. CITY believes that providing SRO services helps reduce the overall demands for law enforcement within CITY's jurisdiction and also decreases response times for calls to DISTRICT's properties.

D. DISTRICT finds that the presence of SROs increases security and provides DISTRICT's students with a valuable resource.

E. Both Parties therefore believe it is in the public interest to enter into this Agreement to protect the public health, safety, and welfare and agree to the terms set forth herein.

2. CITY'S RESPONSIBILITIES.

During the period specified in Subsection F, below, CITY agrees to assign two (2) police officers as SROs for DISTRICT during the school year, and one (1) SRO during Summer School. The SROs will be primarily responsible for law enforcement activities on DISTRICT's property, but will remain CITY's employee and subject to the command structure of CITY's police department.

B. CITY will ensure that the SROs are properly equipped in accordance with CITY's police department regulations.
81 2
C. CITY will be responsible for administering (but not the costs of) the SROs’ compensation.

D. CITY agrees that the SROs assigned to DISTRICT will be able to perform the following additional functions:
i. Able to work with DISTRICT's students and personnel including, without limitation, DISTRICT's private security;
ii. Able to make presentations regarding law enforcement to various interested groups including, without limitation, students, faculty, parents, community business owners, and DISTRICT's administrators;
iii. Become familiar with DISTRICT's classroom teaching methods and management strategies;
iv. Participate in counseling “at risk" students and their parents in cooperation with DISTRICT's counselors;
Participate as an active member of the District's School Attendance Review Board, and Expulsion Hearings, as requested.
vi. Work with school administrators, counselors and teachers in the implementation of violence prevention programs, drug/tobacco abuse/use prevention programs, activities designed to reduce bullying at school, emergency and crisis planning and other educational and law enforcement related matters.
vii. Meet regularly with school administrators to plan regular activities and schedules.
viii. Be visible on campuses, building working relationships with school staff, students, parents, and parent groups.
ix. On an as needed basis, conduct site visits at various schools within the district.
x. Perform home visits as needed.
xi. Provide information to the District regarding threat assessment of students.

E. The CITY will make the SROs available during school hours ordinarily between 7:30 a.m. and 3:30 p.m. or 8:00 a.m. to 4:00 p.m. In addition, DISTRICT may request the SRO's presence on occasion during the evening in the event of evening programs.
82 3
F. During those times that DISTRICT does not have school in session (example:

Winter and Summer breaks), CITY may assign the SROs to perform other police work that may, or may not, be associated with DISTRICT activities.

G. The City or its police department may reassign SROs as necessary to ensure public safety or other circumstances deemed necessary, such as court appearances, staff shortage, emergency circumstances.

H. The services of the SROs will begin in August 2026 at the start of the 2026-2027 School Year, and be provided on days school is in session through September 2027 including during the Summer School session when one SRO will be assigned.

I. Unless specified otherwise in this Agreement, the CITY’s Chief of Police shall have the primary administrative responsibility under this Agreement for the CITY. The Chief of Police or his/her designee shall consult with the DISTRICT Superintendent, or his or her designee, on matters that pertain to this Agreement.

Any complaint or allegations of misconduct involving or against the Officer arising out of the performance of this Agreement shall be reported directly to the Chief of Police and shall be handled in accordance with the CITY’s internal policies, procedures, and practices.

3. DISTRICT'S RESPONSIBILITIES.

A. CITY COMPENSATION.
i. Regular School Year. DISTRICT will pay the fully burdened costs of the two (2) SROs for the regular School Year based on the days they are committed to the District. The billing will be based on the fully burdened cost of the employee to the City, divided by 246 work days (260 paid days, less 14 holidays) to calculate an average daily rate. The daily rate will then be multiplied by 180 school days, the days the officers will be present at the school.

Fully Burdened Cost / 246 days = Average Daily Rate
Average Daily Rate x 180 academic days = School District Annual amount Annual Amount / 12 months = Monthly Billed amount
The estimated Fiscal Year cost for two positions is approximately $286,427. The amount is subject to change based on the Officer filling the position.

Any extra hours requested by the District to cover Special Events, falling outside the SRO’s normal work day, shall be billed at the fully burdened rate per the City’s master fee schedule. The current fully burdened rate is $157 per hour. 83 4
ii. Summer School. The District is responsible for the cost of one SRO for 25 days of Summer School. The amount is subject to change based on the Officer filling the position.
iii. CITY will invoice the DISTRICT by the 15th day of each month for the SROs’ services for the previous month. The District will pay the invoice within thirty days (30) of the receipt.
iv. In the event of any question or dispute on the amount, DISTRICT will notify the CITY within fifteen (15) days, and CITY will respond within fifteen (15) days of the receipt of the inquiry to the DISTRICT per the contact information in section 14, below.

B. DISTRICT will provide each SRO with an appropriate working space and supplies to perform the SRO's duties at Santa Paula High School and Isbell Middle School sites.

C. DISTRICT agrees to modify the weekly schedule of the SROs as needed to ensure that no overtime expenditures are associated with this position. DISTRICT will notify the SROs at least three (3) days in advance if any schedule modifications are needed for a special program or event. A City police department commander and the District must approve any overtime relating to the SRO’s duties that are within the scope of the SRO position.

4. PRIVACY RIGHTS. This Agreement anticipates that CITY may have access to records concerning minors whose records are protected from disclosure by various provisions of California law (including, without limitation, Welfare & Institutions Code § 827). Accordingly, CITY agrees that it will use its best efforts to secure all student records and prevent their disclosure to the extent provided by applicable law.

5. CONFIDENTIALITY. DISTRICT understands and agrees that CITY cannot share information gathered in furtherance of criminal investigations; crime reports; and other, similar matters. Applicable law requires that such information be kept confidential.

6. PUBLIC RECORDS ACT. The Parties acknowledge that they are public entities subject to the Public Records Act (Government Code §§ 7920-7931) and that this Agreement, and documents ancillary to this Agreement, must generally be disclosed upon request. However, the Parties agree that student records are specifically excluded from disclosure under Government Code §§ 7927.7, 7927.705, 7930.195, and 7930.2. Accordingly, the Parties agree that such records will not be released except as otherwise provided by law.

7. TERM. The term of this Agreement will be from the start of the Regular School Year through the end of Summer School according to the DISTRICT’s 2026-2027 School Year Calendar, unless terminated earlier pursuant to Section 8 of this Agreement.

8. TERMINATION. Except as otherwise provided, the Parties may terminate this Agreement at any time with or without cause. DISTRICT will pay CITY on a pro-rated basis for all services 84 5
rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that were not previously reimbursed up to the date of termination. CITY will provide all necessary documentation of services rendered to the District under this Agreement including but not limited to: time sheets for SROs, logs or service records for educational or tobacco enforcement activities, and any documents needed as verification of service.

9. OWNERSHIP OF DOCUMENTS. All documents, data, studies, and reports prepared by DISTRICT relating to this Agreement are DISTRICT’S property. DISTRICT will provide copies of said documents and materials to the CITY as requested, but will retain all original materials.

10. INDEMNIFICATION.

To the fullest extent permitted by law, DISTRICT hereby agrees to and shall indemnify, defend, and hold CITY, its elective and appointive boards, officers, agents, volunteers, and employees harmless for any and all claims, actions, losses, liability or damages or claims for damages for personal injury, including death, as well as from claims from breach of confidentiality or property damage, which may arise from DISTRICT’S negligent or intentional acts, errors or omissions under this Agreement, except where such indemnification is prohibited by law.

B. To the fullest extent permitted by law, CITY hereby agrees to and shall indemnify, defend, and hold DISTRICT, its elective and appointive boards, officers, agents, volunteers, and employees harmless for any and all claims, actions, losses, liability or damages or claims for damages for personal injury, including death, as well as from claims from breach of confidentiality or property damage, which may arise from CITY’S negligent or intentional acts, errors or omissions under this Agreement, except where such indemnification is prohibited by law.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

11. INSURANCE. The Parties shall each maintain adequate insurance coverage for the activities contemplated herein for the duration of this Agreement. Each Party may utilize a program of self-insurance to meet the insurance requirements of this Agreement.

12. ASSIGNABILITY. DISTRICT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void.

13. AUDIT OF RECORDS. Both the CITY and DISTRICT will maintain full and accurate records with respect to all services and matters covered under this Agreement. Both will have access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities.

Both the CITY and DISTRICT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.

14. NOTICES. All communications to either Party by the other Party will be deemed made when received by such party at its respective name and address as follows:
85 6
If to DISTRICT: If to CITY:

Superintendent City Manager
Santa Paula Unified School District City of Santa Paula 201 South Steckel Drive P.O. Box 569
Santa Paula, CA 93060 Santa Paula, CA 93061-0569
Any such written communications by mail will be conclusively deemed to have been received by the addressee two days after deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

15. INTERPRETATION; VENUE. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Ventura County.

16. ENTIRE AGREEMENT. This Agreement constitutes the entire understanding between the Parties with respect to the matters set forth above and supersedes all prior or contemporaneous understanding or agreements between the Parties with respect to the subject matter, whether oral or written.

17. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

18. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.

19. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's city manager, or designee, may execute any such amendment on behalf of CITY.

20. RELATIONSHIP OF PARTIES. Nothing contained in this Agreement shall be construed as creating a joint venture, partnership, or any other similar arrangement between the Parties. No Party to this Agreement shall be deemed to be a representative, an agent, or an employee of the other Party.

21. NO THIRD-PARTY BENEFICIARIES. This Agreement and the performance of the Parties’ obligations hereunder are for the sole and exclusive benefit of the PARTIES. No person or entity who or which is not a signatory to this Agreement shall be deemed to be benefited or intended to be benefited by any provision hereof, and no such person or entity shall acquire any 86 7
rights or causes of action against either PARTY hereunder as a result of a Party’s performance or non-performance of its responsibilities under this Agreement.

22. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature.

23. COUNTERPARTS. This Agreement may be executed in counterparts, each of which so executed WILL irrespective of the date of its execution of delivery be deemed an original, and all such counterparts together constitute one and the same instrument.

24. CITY COUNCIL APPROVAL. This Agreement is subject to and conditioned upon approval and ratification by the Santa Paula City Council. This Agreement is not binding upon the City until executed by the appropriate City official(s) acting in their authorized capacity.

25. SCHOOL DISTRICT GOVERNING BOARD APPROVAL. This Agreement is subject to and conditioned upon approval and ratification by the Governing Board of Trustees of the Santa Paula Unified School District. This Agreement is not binding upon the DISTRICT until executed by the appropriate DISTRICT official, acting in the authorized capacity.

26. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

27. STATEMENT OF EXPERIENCE. By executing this Agreement, DISTRICT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. DISTRICT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that DISTRICT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [Signatures on Next Page]
87 8

SIGNATURE PAGE TO

AGREEMENT FOR SCHOOL RESOURCE OFFICER BETWEEN

THE CITY OF SANTA PAULA AND

THE SANTA PAULA UNIFIED SCHOOL DISTRICT
IN WITNESS WHEREOF the Parties hereto have executed this contract the day and year first hereinabove written.

CITY OF SANTA PAULA SANTA PAULA UNIFIED SCHOOL DISTRICT _________________________ ________________________________________ Dan Singer, City Manager SUPERINTENDENT
ATTEST:
__________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:
________________________
Monica Castillo, City Attorney
88 To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: WATER ENTERPRISE PURCHASE OF ONE (1) NEW 2027 FORD F-600

STEEL BODY DUMP TRUCK
Date: August 19, 2026
Agenda Item: 13.F

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Consent to the purchase of one (1) new 2027 Ford F-600 Steel Body Dump Truck through Sourcewell, a cooperative purchasing program, for a total cost of $128,099.53
BACKGROUND:

The Water Division relies on dump trucks to support daily construction, maintenance, and emergency-response activities. These vehicles are used to transport aggregate, asphalt, excavated material, pipe, fittings, barricades, and other equipment and materials to and from work sites, including water main and service-line repairs.

A heavy-duty dump truck with a Gross Vehicle Weight Rating (GVWR) below 26,001 pounds will provide the hauling capacity needed to support field operations while allowing qualified staff to operate the vehicle without a commercial driver’s license (CDL). The proposed purchase will improve operational flexibility, efficiency, and the Division’s ability to support multiple field crews and respond to emergencies.

ANALYSIS:

The proposed 2027 Ford F-600 Dump Truck will be equipped with a 4- to 5-cubic-yard steel dump body, PTO-driven hoist, tarp system, toolboxes, trailer hitch, and backup camera. With a GVWR of 22,000 pounds, the vehicle will provide the hauling capacity and durability necessary to support the Water Division’s daily construction, maintenance, and emergencyresponse activities while allowing qualified staff to operate it without a commercial driver’s license.

Staff obtained pricing through Sourcewell, a cooperative purchasing program, to ensure a competitive and compliant procurement consistent with City purchasing policies and Santa Paula Municipal Code Section 41.11. Section 41.11 requires City Council consent to purchase supplies through a cooperative purchasing program, where the supplies have an estimated value that exceeds $50,000.
89 Upon delivery, the new vehicle will replace Truck #277, a 2000 Chevrolet C7 Series 7000 heavy-duty truck. Truck #277 will be designated as surplus and presented to the City Council for authorization to dispose of at a future meeting in accordance with the City’s fleet replacement policy.

STRATEGIC PLAN:

Strategic Plan: This purchase supports the City Council’s strategic priorities of Infrastructure, Transportation & Mobility and Operational Excellence by providing Water Division staff with safe, reliable, and cost-effective equipment necessary to maintain critical water infrastructure, improve field efficiency, and respond to emergency repairs FISCAL IMPACTS:

The total cost to purchase one new 2027 Ford F-600 Dump Truck, including tax, delivery, and outfitting, is $128,099.53. This amount is $33,099.53 above the $95,000 originally allocated for the vehicle.

Sufficient funding is available within the Water Division’s approved FY 2026–2027 New Equipment budget, which includes $123,140.63 in carryover from FY 2025–2026. The carryover reflects savings from the Ford F-150 Lightning purchase and valve replacement work carried forward into the current fiscal year. With the expanded in-house valve replacement program, significant savings will be realized by reducing reliance on third-party contractors, which represent the majority of the valve replacement cost. The remaining valve replacement work scheduled for this year will be completed within the existing Water Division budget. No additional appropriation is requested at this time.

Table 1: Funding Source
Fund Account No. Available
Budget
Water Enterprise Equipment -
New
620-5-5072-610 $162,997
Sourcewell Quote ID #35569
R2
2027 Ford F-600 Super Duty $62,085.56
CTEC Installed Upfit: Steel
Dump
$55,158.40
Tax (9.25%) $10,845.07
Tire Fee $10.50
Purchase Price $128,099.53
OPTIONS:

1. The Council has the following available alternative options to the staff’s recommendations: Do not approve the purchase and direct staff to find an alternative to replace vehicle #277.

ATTACHMENTS:
90 EXHIBIT A-Sourcewell Quote.pdf
91 EXHIBIT A
2027 Ford Super Duty F-600 Dump Truck Sourcewell Quote
92 One Unit
(MSRP)
One Unit Total %
Savings
Total
Savings
Contract Price $64,165.00 $62,085.56 3.241 % $2,079.44
CTEC Installed Upfit: Steel Dump $55,158.40
Body - FDS-11-4 - Level 2 + pkg
Tax (9.2500 %) $10,845.07
Tire fee $10.50
Total $128,099.53
Jesse Cooper Standard Quoting Department
Account Manager Account Manager
Email: [email protected] [email protected] Office: (855) 289-6572 (855) 289-6572
Fax: (831) 480-8497
7/8/2026
7/21/2026 Re-Configured Government Quote ID: 35569 R2
Order Cut Off Date: TBA
Mr Frank Almazan- Ramirez
City of Santa Paula
180 S. Palm Avenue
Santa Paula, California, 93060
Dear Frank Almazan- Ramirez,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

One (1) New/Unused (2027 Ford Super Duty F-600 DRW (F6K) XL 2WD Reg Cab 169" WB 84" CA, CTEC Installed Upfit: Steel Dump Body - FDS-11-4 - Level 2 + pkg, Per Quote Per Quote: 16338 ) and delivered to your specified location, each for
93 Purchase Order Instructions & Resources
Once units are scheduled by OEM, no cancellations are accepted In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:

Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed.

Additional Resources
Learn how to track your vehicle: www.NAFGETA.com
Use the upfitter of your choice: www.NAFGpartner.com
Vehicle Status: [email protected]
General Inquiries: [email protected]
For general questions or assistance please contact our main office at:
1-855-289-6572
94 QUOTE
Quote Date
7/14/2026
Quote #
16338
NAFG
Dan Agatep
End User
City of Santa Paula - Water
970 E. Ventura St.

Santa Paula, CA 93060
Frank Ramirez Almaza
Terms Net 10
Rep EP
FOB Santa Paula
CA
84"
Fuel
Gas
Bed width Compartment depth
N/A
Model Cab
2027 F550 Reg Cab
Rear wheel
DRW
Truck Available
yes
Total
Subtotal
Tax (9.25%)
CALIFORNIA TRUCK EQUIPMENT CO.

Sold To:

PH - 562-803-4466 F - 562-803-8795
12351 Bellflower Blvd, Downey CA 90242
ctec-truckbody.com
Print Name _______________________ PO # ___________
Order accepted by: _______________________ Date______
ANY AND ALL WARRANTY WORK WILL BE DONE BY CTEC AT 12351 BELLFLOWER BLVD DOWNEY , CA - CTEC IS NOT RESPONSABLE FOR ANY WORK DONE BY 3RD PARTIES PROUDLY PRODUCED - 100% - IN CALIFORNIA - USA
QUOTE VALID FOR 30 DAYS
Description Qty Total
2027 Ford Super Duty F-550 DRW XL 2WD Reg Cab 169" WB 84" CA NOTE: Include Rear View Camera & Prep Kit
Body fits both Models F550 & F600 with 84" CA
(only difference will be Cab Shield Height if on F600)
OPTION: Elec/Hydraulic Hoist (Slower Dumping)
Deduct - Aprox. $3,500

Page 1 ends

95 QUOTE
Quote Date
7/14/2026
Quote #
16338
NAFG
Dan Agatep
End User
City of Santa Paula - Water
970 E. Ventura St.

Sold To:

23" Metering Tailgate - Manual Locking

4.10 YD / 5.49YD w/ 6” extensions
SR 4016 Hoist (PTO,Tank,Valves Needed)
¼ Cab Shield w/Window
LED Lights
Spreader Apron

Tarp Hook Set
Paint Finish - Black
1

Page 2 ends

96 QUOTE
Quote Date
7/14/2026
Quote #
16338
NAFG
Dan Agatep
End User
City of Santa Paula - Water
970 E. Ventura St.

Sold To:

PH - 562-803-4466 F - 562-803-8795
12351 Bellflower Blvd, Downey CA 90242
ctec-truckbody.com
Print Name _______________________ PO # ___________
Order accepted by: _______________________ Date______
ANY AND ALL WARRANTY WORK WILL BE DONE BY CTEC AT 12351 BELLFLOWER BLVD DOWNEY , CA - CTEC IS NOT RESPONSABLE FOR ANY WORK DONE BY 3RD PARTIES PROUDLY PRODUCED - 100% - IN CALIFORNIA - USA
QUOTE VALID FOR 30 DAYS
Description Qty Total
"PTO"
Gear Pump
Rec. Tank
Electrically
Controlled Valve
1 Provide and Install Underbed Tool Box - Both Sides Front of Rear Wheel Stainless Steel T-Handel with 3-PT Locking System,
Piano Hinge w/1/4" Pin
Powder Coated (Black)
2 Dump Style Hitch
HD D-Rings
OEM Trailer Plug
Class V Receiver Type Insert
1 Install OEM "Rear View Camera & Prep Kit" 1
Provide and Install Semi-Automatic Pull Tarp 1
Provide and Install Hardwood Running Side Boards - 12 ft. 2 HD Mud Flaps 2

Page 3 ends

97 QUOTE
Quote Date
7/14/2026
Quote #
16338
NAFG
Dan Agatep
End User
City of Santa Paula - Water
970 E. Ventura St.

Sold To:

Santa Paula, CA 93060
1

Page 4 ends

$54,782.32
$50,144.00
$4,638.32
98 Vehicle Configuration Options
ENGINE
Code Description
99N Engine: 7.3L 2V DEVCT NA PFI V8 Gas, (STD)

TRANSMISSION
Code Description
44G Transmission: TorqShift 10-Speed Automatic, (STD)
TIRES
Code Description
TD5 Tires: 245/70Rx19.5G BSW A/P, (STD)

PRIMARY PAINT
Code Description
Z1 Oxford White

SEAT TYPE
Code Description
AS Medium Dark Slate, HD Vinyl 40/20/40 Split Bench Seat, -inc: center armrest, cupholder, storage and driver's side manual lumbar

AXLE RATIO
Code Description
X8L Limited Slip w/4.88 Axle Ratio, (STD)

ADDITIONAL EQUIPMENT
Code Description
52B Trailer Brake Controller
18B Platform Running Boards
153 Front License Plate Bracket
872
Rear View Camera & Prep Kit, -inc: Pre-installed content includes cab wiring and frame wiring to the rear most cross member, Upfitters kit includes camera w/mounting bracket, 20' jumper wire and camera mounting/aiming instructions
76C Exterior Backup Alarm (Pre-Installed)
18J Vehicle Integration System 2.0, -inc: programmable vehicle integration system, Recommended for trucks that will utilize upfit aftermarket equipment

OPTION PACKAGE
Code Description
99 680A Order Code 680A
100
2027 Ford Super Duty F-600 DRW XL 2WD Reg Cab 169" WB 84" CA

CODE MSRP
F6K $59,555.00
99N $0.00
44G $0.00
TD5 $0.00
Z1 $0.00
AS $0.00
X8L $0.00
52B $300.00
18B $320.00
153 $0.00
872 $515.00
76C $280.00
18J $400.00
680A $0.00
$61,370.00
$0.00
$2,795.00
$64,165.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
2027 Fleet/Non-Retail Ford Super Duty F-600 DRW XL 2WD
Reg Cab 169" WB 84" CA

WINDOW STICKER
MODEL
2027 Ford Super Duty F-600 DRW XL 2WD Reg Cab 169" WB 84" CA

OPTIONS
Engine: 7.3L 2V DEVCT NA PFI V8 Gas, (STD)
Transmission: TorqShift 10-Speed Automatic, (STD)
Tires: 245/70Rx19.5G BSW A/P, (STD)
Oxford White
Medium Dark Slate, HD Vinyl 40/20/40 Split Bench Seat, -inc: center armrest, cupholder, storage and driver's side manual lumbar
Limited Slip w/4.88 Axle Ratio, (STD)
Trailer Brake Controller
Platform Running Boards
Front License Plate Bracket
Rear View Camera & Prep Kit, -inc: Pre-installed content includes cab wiring and frame wiring to the rear most cross member, Upfitters kit includes camera w/mounting bracket, 20' jumper wire and camera mounting/aiming instructions
Exterior Backup Alarm (Pre-Installed)
Vehicle Integration System 2.0, -inc: programmable vehicle integration system, Recommended for trucks that will utilize upfit aftermarket equipment
Order Code 680A
Please note selected options override standard equipment

SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge

TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.

Notes
101
Government Quote ID: 35569
102
Standard Equipment

MECHANICAL
Engine: 7.3L 2V DEVCT NA PFI V8 Gas -inc: CNG/propane gaseous engine prep package which includes hardened engine intake valves and valve seats (STD) Transmission: TorqShift 10-Speed Automatic -inc: SelectShift, selectable drive modes: normal, tow/haul, eco, slippery roads and trail and transmission power take-off provision (STD) Limited Slip w/4.88 Axle Ratio (STD)

EXTERIOR
Tires: 245/70Rx19.5G BSW A/P -inc: Spare may not be the same as road tire (STD) WHEELS
Wheels: 19.5" x 6.75" Argent Painted Steel

ADDITIONAL EQUIPMENT
50-State Emissions System
Transmission w/Driver Selectable Mode and Oil Cooler
Rear-Wheel Drive
68-Amp/Hr 750CCA Maintenance-Free Battery w/Run Down Protection 190 Amp Alternator
190 Amp Alternator
Towing Equipment -inc: Trailer Sway Control
Trailer Wiring Harness
14980# Maximum Payload
GVWR: 22,000 lbs Payload Package
HD Gas-Pressurized Shock Absorbers
Front And Rear Anti-Roll Bars
Firm Suspension
Hydraulic Power-Assist Steering
40 Gal. Fuel Tank
Single Stainless Steel Exhaust
Dual Rear Wheels
Front Suspension w/Coil Springs
Solid Axle Rear Suspension w/Leaf Springs
4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake
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Upfitter Switches
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks Black Fender Flares
Black Side Windows Trim and Black Front Windshield Trim Black Door Handles
Black Power Heated Side Mirrors w/Convex Spotter, Manual Folding and Turn Signal Indicator Manual Extendable Trailer Style Mirrors
Fixed Rear Window
Light Tinted Glass
Variable Intermittent Wipers
Aluminum Panels
Front Splash Guards
Black Grille
Autolamp Auto On/Off Reflector Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off
Cab Clearance Lights
Perimeter/Approach Lights
Radio w/Seek-Scan, Clock and Speed Compensated Volume Control Radio: AM/FM Stereo w/MP3 Player -inc: 4 speakers
4 Speakers
Fixed Antenna
SYNC 4 w/8" Center Display -inc: wireless Apple CarPlay and Android Auto compatibility, embedded apps, digital owner's manual and 911 Assist
Wireless Phone Connectivity
2 LCD Monitors In The Front
4-Way Driver Seat -inc: Manual Recline and Fore/Aft Movement 4-Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp, Engine Hour Meter, Trip Odometer and Trip Computer Front Cupholder
Compass
Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button Cruise Control w/Steering Wheel Controls
Manual Air Conditioning
Locking Glove Box
Interior Trim -inc: Chrome Interior Accents
Full Cloth Headliner
Urethane Gear Shifter Material
HD Vinyl 40/20/40 Split Bench Seat -inc: center armrest, cupholder, storage and driver's side manual lumbar
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Day-Night Rearview Mirror
Passenger Visor Vanity Mirror
Full Overhead Console w/Storage and 2 12V DC Power Outlets Front Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Smart Device Remote Engine Start
Ford Security Package Tracker System
Smart Device Integration
Ford Connectivity Package (1-Year Included) -inc: unlimited Wi-Fi hotspot, Included for one-year from warranty start date, Requires activation via Ford app w/credit card authorization; customer may cancel at any time, Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features, Ford may temporarily slow data speeds if such data usage reaches or exceeds 50GB within a billing cycle or due to network limitations, If a customer uses more than 50% of their data usage in a roaming country during a 60-day period, Ford may remove or limit the customer's data plan
Instrument Panel Covered Bin, Dashboard Storage, Driver And Passenger Door Bins Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks w/Autolock Feature
Driver Information Center
Trip Computer
Outside Temp Gauge
Digital/Analog Appearance
Seats w/Vinyl Back Material
Manual Adjustable Front Head Restraints
Front Center Armrest w/Storage
Perimeter Alarm
Securilock Anti-Theft Ignition (pats) Immobilizer
2 12V DC Power Outlets
Air Filtration
AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Emergency Sos Capability
Pre-Collision Assist with Automatic Emergency Braking (AEB) Lane Departure Warning
Collision Mitigation-Front
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch Safety Canopy System Curtain 1st Row Airbags
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Outboard Front Lap And Shoulder Safety Belts -inc: Height Adjusters 106
To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: AMENDMENT NO. 3 TO VENTURA REGIONAL SANITATION DISTRICT

OPERATION AND MAINTENANCE CONTRACT
Date: August 19, 2026
Agenda Item: 13.G

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to execute Amendment No. 3 to VRSD Contract No. 21-004, Agreement for Wastewater Facility Operation, Management, and Maintenance Between City of Santa Paula and Ventura Regional Sanitation District (VRSD).

BACKGROUND:

Water Recycling Facility (WRF):

The City is the owner of a publicly owned water recycling facility (WRF). The WRF is sited on a 50-acre parcel located at 920 Corporation Street, and is designed to treat wastewater flows up to 4.2 million gallons per day (MGD) with a peak operating capacity of 7.0 MGD.

On April 7, 2021, the City Council approved an Operations, Management and Maintenance Agreement (“OMM Agreement”) (VRSD Contract No. 21-004) with VRSD to provide services for the WRF. Subsequently, the VRSD Board approved Contract No. 21-004 at their April 15, 2021 meeting.

On April 16, 2021, VRSD assumed staffing operations from the previous contracted staffing operator (Veolia North America) for the City for a term from April 15, 2021 to June 30, 2022.

Amendment No. 1 to VRSD Contract No. 21-004 was approved on May 18, 2022. The amendment defined the contract amount for FY 2022-23 as $1,171,920 and extended the agreement end date to June 30, 2026.

Amendment No. 2 to VRSD Contract No. 21-004 was approved on June 21, 2023. The amendment extended the agreement end date to June 30, 2027, increased VRSD compensation for Fiscal Years 2022-2023 and 2023-2024, updated VRSD rates, and added to the list of Services.

ANALYSIS:
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WRF Operations, Management and Maintenance Agreement (VRSD Contract No. 21-004):

During the Fiscal Year 2025-2026 year-end closeout process, City staff identified that the total compensation paid and payable under VRSD Contract No. 21-004 exceeded the current authorized contract amount.

The additional funding is primarily needed due to two items. First, an additional payment associated with services provided during Fiscal Year 2024-2025 was received and processed during Fiscal Year 2025-2026 after the prior fiscal year had already closed. Second, the annual labor rate adjustment authorized under the Agreement was not reflected in invoices issued between July 2025 and January 2026. VRSD subsequently provided corrected billing to account for the previously unbilled labor rate adjustment.

As a result of these adjustments, the remaining contract balance was insufficient to cover the final invoice for services provided during Fiscal Year 2025-2026. Amendment No. 3 to VRSD Contract No. 21-004 is necessary to increase the not-to-exceed compensation amount and provide sufficient funding to complete payment for services provided under the Agreement.

STRATEGIC PLAN:

This item is not a goal or objective in the City Council’s two-year Strategic Plan, however, it will facilitate the continued operation of wastewater collections and treatment for City residents and businesses.

FISCAL IMPACTS:

Amendment No. 3 to VRSD Contract No. 21-004 increases the contract amount by $40,746.12, from $1,381,155 to $1,421,901.12.

The increase is necessary to account for an additional payment associated with Fiscal Year 2024-2025 that was processed in Fiscal Year 2025-2026, as well as corrected billing for the labor rate adjustment that was not reflected in invoices issued between July 2025 and January 2026.

Sufficient funding is available in GL 610-5-5063-228 to cover the increased contract amount.

OPTIONS:

The Council has the following available alternative options to Staff’s recommendations:

1. Do not authorize the City Manager to execute WRF Amendment No. 3 and direct staff to return with alternative options for addressing the additional costs incurred under the agreement. Without approval of the amendment, the City would not have sufficient contract funding to complete payment for services provided during Fiscal Year 2025- 2026.

ATTACHMENTS:

Amendment_No._3_to_VRSD_Contract_No._21-004_08192026.FINAL_081126-c1.pdf 108

EXHIBIT A
Amendment No. 3 to VRSD Contract No. 21-004
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65283.00007\45305708.2
1 AMENDMENT NO. 3 TO VRSD CONTRACT NO. 21-004

AGREEMENT FOR WASTEWATER FACILITY

OPERATION, MANAGEMENT & MAINTENANCE

BETWEEN

CITY OF SANTA PAULA
AND

VENTURA REGIONAL SANITATION DISTRICT
This AMENDMENT NO. 3 (“AMENDMENT NO. 3”) to that certain AGREEMENT FOR

WASTEWATER FACILITY OPERATION, MANAGEMENT & MAINTENANCE BETWEEN CITY OF SANTA PAULA AND VENTURA REGIONAL SANITATION DISTRICT, dated April 15, 2021 (“ORIGINAL AGREEMENT”), is made and entered into this 19th day of August 2026, by and between the VENTURA REGIONAL SANITATION DISTRICT, a public agency formed pursuant to California Health & Safety Code Section 4700 et. seq., (“VRSD”) and the CITY OF SANTA PAULA, a California general law city and municipal corporation (“CITY”) (each a “Party”; and together, the “Parties”).

RECITALS
A. On April 15, 2021, VRSD and CITY entered into the ORIGINAL AGREEMENT (VRSD Contract No. 21-004), wherein DISTRICT agreed to manage, operate, and maintain the CITY’s Water Recycling Facility (“WRF”), a Publicly-Owned Treatment Works (“POTW”), located at 920 Corporation Street, Santa Paula, CA which discharges tertiary-treated wastewater to groundwater through three percolation bonds adjacent to the WRF.

B. On May 18, 2022, VRSD AND CITY entered into AMENDMENT NO. 1 to the ORIGINAL AGREEMENT. AMENDMENT NO. 1 extended the end date of the ORIGINAL AGREEMENT to June 30, 2026, increased the contract amount for FY 2022-2023 to $1,171,920, specified in greater detail the costs of services and equipment (including the addition of an exhibit with DISTRICT hourly rates), added an automatic annual Consumer Price Index (CPI) adjustment in line with the Fiscal Year not to exceed five percent (5%), required rebates to customers under certain conditions, and revised the grounds and conditions for termination.

C. On June 21, 2023, VRSD and CITY entered into AMENDMENT NO. 2 to the ORIGINAL AGREEMENT, which extended the Agreement through June 30, 2027, increased compensation for FY 2022-2023 to $1,256,217 and FY 2023- 2024 to $1,295,379, updated VRSD rates, and revised certain Agreement provisions.

D. As used hereafter, the term “AGREEMENT” shall mean the ORIGINAL AGREEMENT, as amended by AMENDMENT NO. 1 and AMENDMENT NO. 2.

E. CITY and VRSD have determined that it is necessary to amend the 110
65283.00007\45305708.2
2 AGREEMENT to increase the compensation amount for Fiscal Year 2025-2026 to account for additional costs incurred and provide sufficient funding for payment of services provided under the AGREEMENT.

F. DISTRICT and CITY now desire to enter into this AMENDMENT NO. 3 to increase the not-to-exceed compensation under the AGREEMENT.

G. Unless otherwise specifically defined herein, all capitalized terms will have the same meaning ascribed in the ORIGINAL AGREEMENT.

NOW, THEREFORE, based upon valuable consideration below and the Recitals above, it is mutually agreed by and between the Parties, in accordance with Article 9 of the Agreement,, that the Agreement will be amended as follows:

AMENDMENT TERMS AND CONDITIONS

1. Amendment to Operational Costs. Section 5.1 (Operational Costs) of the Agreement is hereby amended to provide that the maximum compensation payable to VRSD for FY

3. Integrated Contract. This Amendment No. 3 reflects the complete understanding of the Parties with respect to the subject matter hereof. To the extent this Amendment No. 3 conflicts with the Agreement (as defined in Recital D), Amendment No. 3 supersedes the Agreement. In all other respects, the Parties hereto re-affirm and ratify all other provisions of the Agreement. From and after the Effective Date of this Amendment No. 3, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 3.

4. Counterparts. This Amendment No. 3 may be executed in counterparts, each of which shall be deemed an original, and all such counterparts, when taken together, shall constitute one agreement.

5. Authority. The person or persons executing this Amendment No. 3 on behalf of the respective Parties warrant and represent that they have the authority to execute this Amendment No. 3 and the authority to bind the Parties, as applicable, to the performance of their respective obligations hereunder.

2. FY 25/26 Rates. Exhibit B to this Amendment No. 3 is hereby added to the “List of Exhibits” in Section 5.1 (Operational Costs) of the Agreement. Exhibit B to this Amendment No. 3 will be added to the list as Exhibit F to the Agreement, read as follows:
“F. VRSD FY 2025/2026 Hourly Billable Rates”
2025-2026 shall not exceed $1,421,901, based on the rates set forth in Exhibit B, attached hereto and incorporated by this reference.
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65283.00007\45305708.2
3 SIGNATURE PAGE
TO
AMENDMENT NO. 3 TO VRSD CONTRACT NO. 21-004

AGREEMENT FOR WASTEWATER FACILITY

OPERATION, MANAGEMENT & MAINTENANCE

BETWEEN

CITY OF SANTA PAULA
AND

VENTURA REGIONAL SANITATION DISTRICT
IN WITNESS WHEREOF the Parties have executed this Amendment No. 3 as of the day and year first hereinabove written (“Effective Date”).

CITY OF SANTA PAULA VENTURA REGIONAL

SANITATION DISTRICT
_________________________________ ____________________________ Dan Singer, Kevin Kildee,
City Manager Chairman of the Board

ATTEST: ATTEST
_____________________________ _____________________________ Julie Latshaw, Juliet Rodriguez,
City Clerk Clerk of the Board
APPROVED AS TO FORM:
_________________________________
Monica Castillo,
City Attorney
List of Exhibits:

A. VRSD Contract No. 21-004, Amendment No. 1, and Amendment No. 2 B. VRSD FY 2025/2026 Hourly Billable Rates

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65283.00007\45305708.2
4 EXHIBIT A
TO
AMENDMENT NO. 3 TO VRSD CONTRACT NO. 21-004

AGREEMENT FOR WASTEWATER FACILITY

OPERATION, MANAGEMENT & MAINTENANCE

BETWEEN

CITY OF SANTA PAULA
AND

VENTURA REGIONAL SANITATION DISTRICT
(VRSD Contract No. 21-004, Amendment No. 1 and Amendment No. 2) [Attached behind]

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65283.00007\45305708.2
5 EXHIBIT B
TO
AMENDMENT NO. 3 TO VRSD CONTRACT NO. 21-004

AGREEMENT FOR WASTEWATER FACILITY

OPERATION, MANAGEMENT & MAINTENANCE

BETWEEN

CITY OF SANTA PAULA
AND

VENTURA REGIONAL SANITATION DISTRICT
(VRSD FY 2025/2026 Hourly Billable Rates)
[Attached behind]
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Div. Pos. Title Hourly OT Hourly OT
CA 110 Human Resource Technician $63 $95 $65 $98
CA 107 Human Resource Analyst $86 $129 $89 $134
CA 207-1 Administrative Assistant NA NA $63 $95
CA 601 Fiscal Assistant $61 $92 NA NA
CA 605 Senior Fiscal Assistant $61 $92 $63 $95
CA 208 Executive Assistant/Clerk of the Board $81 $122 $83 $125 CA 112 Safety Officer $105 NA $108 NA
CA 607 Accountant $86 NA $89 NA
CA 608 Senior Accountant $127 NA $131 NA
CA 103 Management Analyst $86 NA $89 NA
CA 111 Human Resources Manager $111 NA $114 NA
CA 502 Director of Finance $167 NA $172 NA
CA 506 Director of Operations $150 NA $155 NA
CA 501 General Manager $187 NA $193 NA

OPERATIONS
Div. Pos. Title Hourly OT Hourly OT
WWW 209 Office Assistant $139 $209 $143 $215
WWW 207 Administrative Assistant $139 $209 $143 $215
WWW 908 W/WW Worker $154 $231 $159 $239
WWW 911 Electrical/Mechanical Worker $168 $252 $173 $260 WWW 916 W/WW Operator in Training $168 $252 $173 $260
WWW 905 W/WW Treatment Operator I $168 $252 $173 $260
WWW 906 W/WW Treatment Operator II $168 $252 $173 $260
WWW 910 W/WW Treatment Operator III $168 $252 $173 $260 WWW 913 W/WW Treatment Operator IV $168 $252 $173 $260
WWW 914 W/WW Treatment Operator V $168 $252 $173 $260
WWW 450 Environmental Resource Analyst $208 $312 $215 $323 WWW 901 Instrumentation Technician $178 $267 $184 $276
WWW 915 Electrical & Instrumentation Control Supervisor $178 NA $184 NA WWW 720 W/WW Operations Supervisor $175 NA $181 NA
WWW 723 W/WW Operations Superintendent $175 NA $181 NA
SW 820 Solid Waste Equipment Operator $168 $252 $173 $260 SW 314 Engineering Technician $178 $267 $184 $276
SW 320 Engineer $175 NA $181 NA
SW 315 Senior Engineer $175 NA $181 NA
SW 319 Senior Engineering Technician $178 $267 $184 $276 • EMERGENCY CALL OUTS ARE PER PERSON, PORTAL TO PORTAL (3 HOUR MINIMUM). • OBSERVED VRSD HOLIDAYS WILL BE CHARGED AT DOUBLE TIME (3 HOUR MINIMUM). • OVERHEAD RATES APPLIED, AS FOLLOWS: All other services 15%

CENTRAL ADMINISTRATION
FY2025 Labor Rates: were set by adjusting the prior year's labor rates for inflation in accordance with the U.S. Bureau of Labor Statistic's Consumer Price Index (CPI), for a maximum allowable increase of 5%. CPI shall be defined as the index for All Urban Consumers for Los Angeles-Long Beach-Anaheim, CA area, not seasonally adjusted, all items index, annual average. The CPI-U was 3.30%.

VENTURA REGIONAL SANITATION DISTRICT

HOURLY RATES
JULY 1, 2025 THROUGH JUNE 30, 2026
FY 2025 FY 2026
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To: Honorable Mayor and Members of the City Council Regular From: Donald Aguilar, Police Chief
Subject: RESPONSE TO CIVIL GRAND JURY REPORT ENTITLED

COUNTYWIDE RESPONSE TO PUBLIC COMPLAINTS ABOUT

FIREWORKS
Date: August 19, 2026
Agenda Item: 13.H

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the response letter to the Ventura County Grand Jury and authorize the Mayor to sign the letter.

Presented by: Don Aguilar, Police Chief
BACKGROUND:

In the State of California, civil grand juries are authorized to “investigate and report upon the operations, accounts, and records of the officers, department, functions, and the method or system of performing the duties of any such city or joint powers agency and make such recommendations as it may deem proper and fit.” (Cal. Penal Code 925(a)).

On or about June 25, 2026, the Ventura County Grand Jury issued its report titled, "Countywide Response to Public Complaints about Fireworks." This report is noted as Exhibit A. In the report, the Grand Jury recognized the discharge of fireworks, legal and illegal, and their impacts on the quality of life of residents and impacts to law enforcement and fire departments, both financially and from a staffing standpoint.

An investigation by the Grand Jury identified various responses by law enforcement agencies to public complaints, and varied degrees of implementing technology that would assist in responding to the complaints. In addition, the Grand Jury investigation found inconsistency among cities regarding the legality of possession and legally discharging "safe and sane" fireworks.

The Grand Jury recommends enhanced coordination and cooperation among law enforcement agencies and city fire departments, as well as engagement with state agencies, departments, or committees to determine best practices for enforcement and public compliance with laws and regulations regarding the sale and use of fireworks.

The Grand Jury has identified recommendations for improvements to address response to fireworks complaints.

At the conclusion of the report, the Grand Jury requested an acknowledgment from the City to 256
findings F-01, F-02, F-03, F-04, F-05, F-06, F-07, F-08, and F-09. The report indicated the response to be made to Recommendation R-04. The attached letter, noted as Exhibit B, is the proposed response to the Grand Jury.

ANALYSIS:

Within 90 days after a Grand Jury’s issuance of the report, the City Council must comment to the Presiding Judge of the Superior Court on the findings and recommendations contained in the report. The attached proposed response to the Report, prepared by the Chief of Police and other key City staff, addresses the Grand Jury’s findings and recommendations.

STRATEGIC PLAN:

The approval of this agenda item does not directly address the strategic goals within the City’s adopted Strategic Plan.

FISCAL IMPACTS:

There are no fiscal impacts associated with this item outside of staff's time to respond to the report.

OPTIONS:

In addition to the recommended action, the Council can:

1. Propose alternative language and direct that the response be revised.

ATTACHMENTS:

Exhibit A = Grand Jury Report - Fireworks 2026.pdf
Exhibit B - Response to Civil Grand Jury Fireworks Report 2026.pdf 257
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To: Honorable Mayor and Members of the City Council Regular From: James Mason, Community & Economic Development Director Subject: PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST

CONSULTING GROUP FOR PLAN REVIEW AND INSPECTION
SERVICES FOR BUILDING & SAFETY, AND ENGINEERING/GRADING.

Date: August 19, 2026
Agenda Item: 13.I

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to execute a three-year Professional Services Agreement with Interwest Consulting Group to provide building plan review and inspection services, with a notto-exceed amount of $80,000 per fiscal year, subject to review by City Attorney.

2. Take such additional, related action that may be desirable.

BACKGROUND:

Over the past several years, the Building & Safety Department has utilized professional consulting services to supplement City staff with building plan review, inspection, and related technical services. This approach has provided the City with the flexibility to respond to fluctuations in development activity while allowing existing staff to maintain day-to-day operations and customer service responsibilities.

Historically, the City has experienced relatively limited volumes of large-scale development that did not warrant the addition of permanent staff positions. Utilizing an experienced consulting firm has therefore provided a cost-effective means of maintaining adequate service capacity without increasing ongoing personnel costs.

ANALYSIS:

Santa Paula is experiencing increased development activity and new construction, resulting in greater demand for plan review, inspection, and technical Building & Safety services.

Continuing to utilize a qualified consulting firm will allow the City to efficiently manage this increased workload while maintaining current staffing levels and providing timely service to applicants and the development community.

Interwest Consulting Group has provided plan review and project support services to the City since 2018 and has developed extensive familiarity with the City's development standards, procedures, and ongoing projects. Their services have been particularly valuable in supporting commercial, industrial, and residential development, including significant development activity 286
associated with East Area 1 and East Area 2.

Interwest has demonstrated the ability to scale its services based on the City's workload and has provided qualified personnel in a variety of technical areas, including Plan Check Engineers, Plans Examiners, Fire Plans Examiners, Building Inspectors, California Accessibility Specialists (CASp), and Permit Technicians. This flexibility allows the City to obtain specialized expertise when needed without incurring the ongoing costs associated with additional permanent positions.

Interwest's performance, institutional knowledge, demonstrated responsiveness, and familiarity with Santa Paula's development environment provide significant operational advantages. Based on this established relationship and the firm's demonstrated ability to meet the City's changing service demands, Staff recommends continuing the City's agreement with Interwest through a three-year Professional Services Agreement.

Staff is recommending a sole-source procurement based on Interwest's existing knowledge of City processes and development projects, demonstrated performance, specialized expertise, and the efficiencies that would be lost through transitioning these services to a new consultant.

The proposed Agreement would have a three-year term with a not-to-exceed amount of $80,000 per fiscal year. Actual expenditures would be based on services requested and performed, and the City would not be obligated to expend the full annual amount.

STRATEGIC PLAN:

Operational Excellence Goal: Provide excellent service to the community in a cost-effective manner with an engaged workforce, with a focus on continuous improvement and outstanding customer service.

Objective 1: Streamline the application and permitting processes for businesses.

Utilization of contract building inspection, plan review, and related technical services will increase the City's capacity to efficiently process development applications and inspections, improve customer service, and support a streamlined, one-stop development permitting process.

FISCAL IMPACTS:

The proposed Professional Services Agreement provides for a not-to-exceed amount of $80,000 per fiscal year, or $240,000 over the three-year term. Funding is included in the adopted budget in Account 100-5-1001-209.

The City is not obligated to expend the full annual contract amount. Services will be requested as needed, based on workload and available funding. Should service demands exceed the authorized annual amount, Staff will return to the City Council for consideration of any additional funding or contract authorization.

The Agreement also provides for a review and potential adjustment of services and compensation during the third year, subject to future budget availability and any required City approval.
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OPTIONS:

As an alternative to Staff's recommendation, the City Council may:

1. Decline to approve the proposed Professional Services Agreement with Interwest Consulting Group for building plan review, inspection, and related Building & Safety services;

2. Refer the matter back to Staff with additional direction; or

3. Take no action, in which case the City would continue to rely on existing staffing resources and available consulting services on an as-needed basis.

ATTACHMENTS:

ATTACHMENT A - Professional Services Agreement with Interwest EXHIBIT A_ City of Santa Paula Interwest CPI Fee Schedule Increase July 2026.docx 288
Error! Unknown document property name.
-1- PROFESSIONAL SERVICES AGREEMENT

CITY OF SANTA PAULA

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this 1st day of July 2026, by and between the City of Santa Paula, a municipal corporation organized under the laws of the State of California with its principal place of business at 970 Ventura Street, Santa Paula, CA 93060, County of Ventura, State of California (“City”) and Interwest Consulting Group, Inc., a Colorado corporation with its principal place of business at 444 N. Cleveland Ave., Loveland, CO 80537 (“Consultant").

City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant represents that it is experienced in providing Building and Safety plan review services to public clients, is licensed in the State of California, has the necessary qualifications, and is familiar with the plans of City.

2.2 General Description of Services.

City desires to engage Consultant to render such professional Building and Safety plan review services (“Services”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the Services on an “as needed” basis. The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibit attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from July 1, 2026 to June 30, 2029 unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Compensation.

3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth 289
Error! Unknown document property name.
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in Exhibit “A.” The annual compensation shall not exceed Eighty Thousand Dollars ($80,000.00) without written approval of the City Council or City Manager, as applicable. The total compensation payable to Consultant for the entire term of this Agreement shall not exceed TwoHundred Forty Thousand Dollars ($240,000.00) without the prior written approval of the City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City and included in Exhibit "A" of this Agreement.

3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Services, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3 Responsibilities of Consultant.

Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law.

3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "A" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
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3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

3.3.5 City's Representative. The City hereby designates Dan Schultz or his designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement.

Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.3.6 Consultant's Representative. Consultant hereby designates Elizabeth Alsky or her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from working on the Services by the Consultant and shall not be re-employed to perform any of the Services.
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3.3.9 Period of Performance.

3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or milestones described in Exhibit “A” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.3.10 Laws and Regulations; Employee/Labor Certification.

3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.

3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed 292
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a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.

3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the Ventura County Air Pollution Control District (VCAPCDD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by VCAPCD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.

3.3.11 Insurance.

3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause. 293
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3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) excluding coverage for products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.

3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage 294
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reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): (1) Cancellation:

Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that 295
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such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.3.11.9 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Agreement. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
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(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of this Agreement and require the same of any subconsultants.

3.4.3 Compliance Monitoring. The Services may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll 297
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records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.5 Termination of Agreement.

3.5.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.

3.5.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing, which shall be selected from Consultant’s insurance carrier’s panel counsel), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all third party claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any negligent acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if 298
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any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.7 General Provisions.

3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.2 Independent Contractors and Subcontracting.

Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services.

Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.

3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.

Consultant: Interwest Consulting Group
11171 West Shaw Ave., Suite 102
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Fresno, CA 93711
ATTN: Elizabeth Alsky
City: City of Santa Paula
970 Ventura Street
Santa Paula, CA 93060
ATTN: Dan Schultz
Such notice shall be in writing and shall be considered given either: (i) when delivered in person to the recipient named above; (ii) on the date of delivery shown on the return receipt, after deposit in the United States mail in a sealed envelope as either registered or certified mail with return receipt requested, and postage and postal charges prepaid, and addressed to the recipient named above; (iii) by overnight courier, on the first (1st) business day after being delivered to a recognized overnight courier; or (iv) on the date and time of delivery shown in the records of the transmitting party after transmission by facsimile machine or email to the recipient named above.

3.7.4 Ownership of Materials and Confidentiality.

3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Services under the term of this Agreement, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. For the avoidance of doubt, nothing in this Agreement shall be understood to grant City rights to pre-existing intellectual property of Consultant, including Consultant software and licensed software, or to any improvements thereto.

3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design 300
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professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of these Services or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than these Services without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than these Services it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Services by City of the Documents & Data, including any method, process, product, or concept specified or depicted all solely to the extent arising from the negligent acts or omissions or the willful misconduct of Consultant. City represents that it has the sufficient rights and title to any materials to be provided by it or on its behalf to Consultant in connection with the work to allow Consultant to perform the services.

3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Services, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal 301
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action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel, which shall be selected from Consultant's insurance carrier's panel counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Ventura County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with these Services.

3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which shall not be unreasonably withheld. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.13 Construction; References; Captions. Since the Parties or their agents have 302
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participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
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3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SANTA PAULA AND
INTERWEST CONSULTING GROUP, INC.

IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF SANTA PAULA INTERWEST CONSULTING GROUP, INC.

By:

PAUL MESCHINO
Its: PRESIDENT
Printed Name:

By:

Its:

Printed Name:

Approved By:

DAN SINGER

CITY MANAGER
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:

Julie Latshaw,
City Clerk
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65283.00001\42220487.1
Exhibit “A” PROFESSIONAL SERVICES AGREEMENT
EXHIBIT "A"

SCOPE OF SERVICES
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T H O U G H T F U L S O L U T I O N S . T H R I V I N G C O M M U N I T I E S .

EXHIBIT A

RATE SCHEDULE
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T H O U G H T F U L S O L U T I O N S . T H R I V I N G C O M M U N I T I E S .

July 8, 2026
Dan Shultz
Chief Building Official
City of Santa Paula
970 Ventura Street
Santa Paula, CA 93060
Re: Building Department Services Rate Increase
Dear Mr. Shultz,
We appreciate the opportunity to continue supporting the City of Santa Paula with Building Department Services. Per our professional services agreement, our hourly rates listed below shall be automatically increased annually based upon the annual increase in the Department of Labor, Bureau of Labor Statistics or successor thereof, Consumer Price Index (CPI) unless a mutually agreed upon rate increase is established. Such an increase shall not exceed 4% per year. This letter is to i nform the city that current rates in the contract will be escalated using the current 3.3% CPI and will become effective on August 1
st 2026. The new rates for the amendment are as follows:

CLASSIFICATION HOURLY BILLING RATE
Building Safety Services
Certified Building Official.....................................................................................................................................$170 Licensed Plan Review Engineer (structural, civil, electrical, mechanical) / Architect.......................................... $164 Supervising Structural Engineer...........................................................................................................................$194 Senior Structural Engineer...................................................................................................................................$186 Senior Plans Examiner..........................................................................................................................................$149 CASp.....................................................................................................................................................................$133 Inspector III..........................................................................................................................................................$117 Inspector II...........................................................................................................................................................$106 Inspector I .............................................................................................................................................................$95 Permit Technician..................................................................................................................................................$85 Fire Protection Engineer......................................................................................................................................$164 Senior Fire Plans Examiner..................................................................................................................................$138 Fire Plans Examiner/Fire Inspector......................................................................................................................$127 ICC Building Plans Examiner................................................................................................................................$127 Senior Code Enforcement Officer.......................................................................................................................$143 Code Enforcement Officer ..................................................................................................................................$133 Trainee..................................................................................................................................................................$80 308
T H O U G H T F U L S O L U T I O N S . T H R I V I N G C O M M U N I T I E S .

Engineering
Principal-in-Charge ….....................................................................................................................................$260 Principal Engineer ….......................................................................................................................................$233 City Surveyor ..................................................................................................................................................$228 City Engineer .................................................................................................................................................$228 Project Manager............................................................................................................................................$212 Traffic Engineer..............................................................................................................................................$207 Transportation Engineer................................................................................................................................$212 Supervising Engineer......................................................................................................................................$207 Senior Engineer..............................................................................................................................................$202 Licensed Land Surveyor.................................................................................................................................$196 Engineering Associate III ...............................................................................................................................$164 Engineering Associate II .................................................................................................................................$154 Engineering Associate I .................................................................................................................................$143 Survey Technician .........................................................................................................................................$133 Senior Engineering Technician …….................................................................................................................$133 Engineering Technician III …...........................................................................................................................$133 Engineering Technician II...............................................................................................................................$117 Engineering Technician I................................................................................................................................$106 Student Trainee ...............................................................................................................................................$53 Grading Plans Examiner..................................................................................................................................$170 Please contact Devin Locke at [email protected] or 949-889-5270 should you have any questions. Or feel free to contact me directly at [email protected] or 909-568-9749 Sincerely,
Bill Hayes, Director of Building Department Services – Southern CA 309
To: Honorable Mayor and Members of the City Council Regular From: Beatriz Jimenez, Assistant Finance Director
Subject: JULY 2026 WARRANTS AND CERTIFICATIONS
Date: August 19, 2026
Agenda Item: 13.J

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for July 2026, starting check number 344754 and ending check number 345036.

2. Review and accept the "Certification of Salaries" for the pay period ending dates June 26th, 2026, through July 24th, 2026.

BACKGROUND:

This staff report certifies the separation of duties between the Preparer (Accounting and Payroll Specialist) and the Reviewer (Finance Director and Assistant Finance Director).

Presented in the attached documents:
a) CERTIFICATION OF ACCOUNTS PAYABLE CHECKS by check number range and dates.

It also discloses any voided checks.
b) EXPENSE REPORTS showing the amount and funds accounts payable came from.

The "Check Report" depicts the following columns:
c) AP-ACCOUNTS PAYABLE for the vendors (non-City staff) by the vendor number, vendor name, payment date, payment amount and check number (entitled 'number'). d) PY-PAYROLL for benefit payments, insurance, retirement, etc. Benefits payable on behalf of City staff.
e) Bank Code Summary by payment type.
f) Fund Summary by fund the accounts payables utilized.

CERTIFICATION OF SALARIES
This is the certification (separation of duties between "preparer" and the "reviewer") of salaries and benefits (payroll checks) by fund. It lists salary (payroll) issued checks by beginning and ending check number, payroll ending dates June 26th, 2026, through July 24th, 2026.

ANALYSIS:

See the attachment to this staff report for expense breakdown by respective fund.

STRATEGIC PLAN:
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None.

FISCAL IMPACTS:

None.

OPTIONS:

As an alternative to staff's recommendation, the City Council may:

1. Decline to receive and file July 2026 Certifications of Accounts Payable Checks and Certifications of Salaries.

ATTACHMENTS:

July 2026 PY and AP Certifications.pdf
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To: Honorable Mayor and Members of the City Council Regular From: Aminah Mears, DPA, Deputy City Manager,
Subject:

FOURTH AMENDMENT TO MEMORANDUM OF UNDERSTANDING
(MOU) WITH SPUSD AND A CONTRACT WITH ALL CITY

MANAGEMENT SERVICES (ACMS) FOR CROSSING GUARD

SERVICES
Date: August 19, 2026
Agenda Item: 13.K

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Authorize the City Manager to execute a fourth amendment to a Memorandum of Understanding (MOU) with the Santa Paula Unified School District (SPUSD) to pay for school crossing guard services; and

2. Authorize the City Manager to enter into a contract with All City Management Services, Inc. (ACMS) for crossing guard services in an amount not to exceed $247,968 for the one-year initial term.

BACKGROUND:

The Santa Paula Unified School District (SPUSD) is seeking to partner with the City of Santa Paula to facilitate crossing guard services at various schools throughout the District. Under this arrangement, SPUSD will fund the crossing guard services provided by All City Management Services (ACMS), with the City of Santa Paula serving as the contracting “passthrough” for those services.

This arrangement has been in place for several years, as the crossing guards operate within the City’s right-of-way. Because SPUSD cannot directly contract with or indemnify crossing guard personnel operating within the City’s right-of-way, the City facilitates the agreement with ACMS on SPUSD’s behalf, while SPUSD remains responsible for funding the services.

ANALYSIS:

In order to continue the partnership, the City of Santa Paula has prepared a Fourth Amendment to the Memorandum of Understanding (MOU) with the Santa Paula Unified School District (SPUSD) (Exhibit A – Fourth Amendment SPUSD) and received an updated agreement with All City Management Services (ACMS) (Exhibit B – ACMS Agreement). The 329
Fourth Amendment would extend the term of the MOU through June 30, 2027, with the option to renew for up to four additional years. City staff has coordinated with the City Attorney’s Office to review the agreements.

All costs associated with the crossing guard services will be paid by SPUSD. However, because the crossing guards operate within the City’s right-of-way, the City and SPUSD have agreed to continue the existing MOU arrangement, with the City serving as the contracting entity for the program. This arrangement allows the program to continue while ensuring the appropriate contractual and indemnification requirements are addressed.

Crossing Guard Services
At the request of SPUSD, the program will fund eight crossing guard positions at locations throughout the City near various elementary, middle, and high schools including locations at:

N. Ojai Road and Oakdale Place, near Bedell Elementary School; Steckel Drive and Main Street, near Glen City Elementary School; and High Street and State Route 150.

On regular school days, crossing guard services are generally provided during the morning shift from approximately 7:15 a.m. to 8:30 a.m. and the afternoon shift from approximately 2:15 p.m. to 3:30 p.m. On minimum days, the afternoon shift is adjusted to approximately 11:30 a.m. to 12:30 p.m.

All City Management Services
ACMS is a full-service crossing guard services contractor that provides services to neighboring jurisdictions, including the Cities of Port Hueneme, Ventura, and Oxnard. ACMS manages all aspects of the crossing guard program, including recruitment and local hiring, Department of Justice-compliant background clearances, training, payroll, administrative support, assignment of qualified substitutes during absences, local supervision, and coordination with schools and site safety personnel.

ACMS specializes exclusively in school crossing guard services and has been providing these services since 1985. The company is currently one of the largest providers of school crossing guard services in the region, employing more than 3,500 crossing guards and serving more than 150 public agencies.

STRATEGIC PLAN:

While this item is not a goal or objective in City Council’s two-year Strategic Plan, however, it supports City Council’s goal of creating an environment within the City in which our residents feel safe and promotes the City as a location of choice for living, working, visiting and recreating under Section C. Public Safety & Emergency Preparedness.

FISCAL IMPACTS:

Costs associated with providing crossing guard services are expected to be nominal for administrative services such as payment processing. The Santa Paula Unified School District will fund the program, reimbursing the City for payments made to ACMS. No budget allocation is required as these are pass-through payments that will not exceed $247,968. 330
OPTIONS:

As an alternative to staff's recommendation, the City Council has the following options available:

1. Do not approve the agreement with All City Management Services to provide school crossing guard services and the Third Amendment to the MOU with SPUSD to pay for the services rendered. Doing so is not advised as SPUSD and the City would need to confer as to an alternative manner to provide crossing guard services for youth in the City.

2. Provide staff with further direction.

ATTACHMENTS:

Exhibit A - Fourth Amendment to Agreement with SPUSD (Crossing Guard Services)-8-11- 2026.pdf
Exhibit B - ACMS Service Agreement 2026-2027
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1 FOURTH AMENDMENT TO THE

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF SANTA PAULA AND THE SANTA PAULA UNIFIED SCHOOL

DISTRICT
THIS FOURTH AMENDMENT (“Fourth Amendment”) is made and entered into this 19th day of August 2026, by and between the CITY OF SANTA PAULA, a California general law city and municipal corporation (“City”), and the SANTA PAULA UNIFIED SCHOOL DISTRICT (“District”). City and District shall be referred to herein from time to time individually as “Party” and collectively as “the Parties.”

1. RECITALS. This Amendment is made with reference to the following facts and objectives:

A. On July 1, 2021, the City and District entered into a Memorandum of Understanding setting forth each Party’s responsibility with respect to the payment of and contracting for crossing guard services (the “MOU”).

B. The term of the MOU was from July 1, 2021 to June 30, 2022. Despite ending June 30, 2022, City and District continued to perform the MOU.

C. The MOU provides that City shall pay to All City Management Services (ACMS) all costs and expenses (the “ACMS Costs”) associated with the crossing guard services provided within the City of Santa Paula at locations specified by the District.

D. The MOU further provides that District shall be responsible for timely reimbursement to the City of all ACMS Costs incurred in connection with the crossing guard services.

E. On October 19, 2022 the City and District entered into a First Amendment to the MOU to renew their obligations under the original MOU and to extend the term of the MOU through June 30, 2023. Despite ending June 30, 2023, City and District continued to perform the MOU.

F. On September 4, 2024, the City and District entered into a Second Amendment to the MOU to renew their obligations under the original MOU and to extend the term of the MOU through June 30, 2025. Despite ending June 30, 2025, City and District continued to perform the MOU.

G. On September 17, 2025, the City and District entered into a Third Amendment to the MOU to renew their obligations under the original MOU and to extend the term of the MOU through June 30, 2026. Despite ending June 30, 2026, City and District continued to perform the MOU to the present date.
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2 H. The City and District now mutually desire by this Fourth Amendment to further extend the MOU for an additional one (1) year term (an “Additional Term”) and increase the amount of ACMS Costs for which District must reimburse City, as set forth below.

2. AMENDMENT. In consideration of the foregoing and pursuant to Section 14 of the MOU, the MOU is amended as follows:

A. Section 3, entitled “Program,” is hereby amended to read as follows:
“3. Program. Commencing in the 2026-2027 school year, the City will contract for nine (9) persons as crossing guards at certain locations within the District and located within the City of Santa Paula as designated in EXHIBIT A attached hereto and incorporated herein by this reference. The crossing guards shall provide service between the designated hours specified in EXHIBIT A.”
B. Subsection 5.1 of Section 5, entitled “Crossing Guard Costs,” is hereby amended to read as follows:
“5.1 For the 2026-2027 school year, the City shall pay to ACMS all costs and expenses associated with the crossing guard services provided within the City of Santa Paula at the locations and for the amounts specified in EXHIBIT A (the “ACMS Costs”).” C. Section 8, entitled “Term of Agreement,” is hereby amended to read as follows:
“8. Term of Agreement. The term of this Agreement shall be from July 1, 2021 to June 30, 2027, unless earlier terminated as provided herein. The term may be extended for an additional one (1) year term (an “Additional Term”), for up to four (4) Additional Terms, upon the mutual agreement of the Parties. The Parties must give each other written notice of intent to extend this MOU at least thirty (30) days prior to the conclusion of the term and each Additional Term, as applicable.”
D. Exhibit A to the MOU is hereby replaced with Exhibit A attached to this Amendment.

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. LIMITED AMENDMENT. Except as modified by this Amendment, all other terms and conditions of the Agreement remain in full force and effect. Whenever the term “MOU” is used in the MOU it shall mean the MOU, as modified by this Amendment. In the event of a conflict between this Amendment and the MOU, the provisions of this Amendment shall control.
[Signatures on Next Page]
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3 SIGNATURE PAGE TO

FOURTH AMENDMENT TO THE

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF SANTA PAULA AND THE SANTA PAULA UNIFIED SCHOOL

DISTRICT
IN WITNESS WHEREOF, the duly authorized representatives of the City and District have executed this Amendment effective as of the first day and year written above.

CITY OF SANTA PAULA SANTA PAULA UNIFIED SCHOOL

DISTRICT
____________________________________ ______________________________ Dan Singer, City Manager Jeff Weinstein, Superintendent ATTEST:
____________________________________ ______38-3902376_____________ Julie Latshaw, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:
_____________________________________
Monica Castillo, City Attorney
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4 EXHIBIT A
TO

THE FOURTH AMENDMENT TO MEMORANDUM OF UNDERSTANDING
[Attached behind]
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65283.00001\45326861.2

AGREEMENT FOR CROSSING GUARD SERVICES
This AGREEMENT FOR CROSSING GUARD SERVICES (the “Agreement”) is dated August 19, 2026, and is between the CITY OF SANTA PAULA (hereinafter called the "Principal"), and ALL CITY MANAGEMENT SERVICES, INC., a California corporation (hereinafter called the "Contractor").

WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:

1. This Agreement is for an initial term which commences on or about August 1, 2026, and ends on June 30, 2027 (the “Initial Term”). Thereafter, the term of this Agreement shall renew automatically on the termination date of this Agreement for up to two (2) additional, successive one (1) year periods (each, a “Renewal Term” and, together with the Initial Term, the “Term") unless either party provides the other party with no less than thirty (30) days’ written notice to the other party prior to the end of the Initial Term or the Renewal Term, as applicable, in which case this Agreement shall terminate on the expiration date of the Initial Term, or the then-current Renewal Term, as the case may be.

2. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a “Crossing Guard”.

The Contractor will perform criminal background checks and confirm employment eligibility through E-Verify on all prospective personnel. The Contractor is an independent contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the Principal.

3. The Principal shall designate a representative to serve as its point of contact for dealing with Contractor with respect to this Agreement.

4. The Principal shall determine the locations where Crossing Guards shall be furnished by the Contractor.

The Contractor shall provide at each designated location personnel properly trained as herein specified for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with the terms of this Agreement.

5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement.

6. In the performance of its duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and all applicable laws of the state in which the Services are to be performed.

7. Persons provided by the Contractor as Crossing Guards shall be trained in all applicable laws of the

EXHIBIT B
TO

THE FOURTH AMENDMENT TO MEMORANDUM OF UNDERSTANDING
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65283.00001\45326861.2
state in which the Services are to be performed pertaining to general pedestrian safety in school crossing areas.

8. Crossing Guard Services (the “Services”) shall be provided by the Contractor at the designated locations on all days in which school is in session in the area under Principal’s jurisdiction. The Contractor also agrees to maintain communication with the designated schools to maintain proper scheduling.

9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop signs and any other safety equipment which may be necessary.

10. The Contractor shall at all times provide workers' compensation insurance covering its employees and shall provide and maintain liability insurance for Crossing Guard activities. The Contractor will provide to the Principal a Certificate of Insurance naming the Principal and its officials, officers and employees as additional insureds. Such insurance shall include commercial general liability with a combined single limit of not less than $1,000,000.00 per occurrence and in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the Principal and shall not call on the Principal's insurance contributions. Such insurance shall be endorsed for contractual liability and personal injury and shall include the Principal, its officers, agents and interest of the Principal. Such insurance shall not be canceled, reduced in coverage or limits or non-renewed except after thirty (30) days written notice has been given to the Principal.

11. Contractor agrees to defend, indemnify and hold harmless the Principal, its officers, employees, agents and representatives, from and against any and all actions, claims for damages to persons or property, penalties, obligations or liabilities (each a “Claim” and collectively, the “Claims”) that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the sole negligent acts or omissions, or willful misconduct, of Contractor, its agents, employees, subcontractors, representatives or invitees.
a) Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses including attorney's fees incurred in connection herewith.
b) In the event the Principal, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence of Contractor hereunder, Contractor agrees to pay Principal, its officers, agents, or employees, any and all costs and expenses incurred by the Principal, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees.
c) In the event that a court determines that liability for any Claim was caused or contributed to by the negligent act or omission or the willful misconduct of Principal, liability will be apportioned between Contractor and Principal based upon the parties’ respective degrees of culpability, as determined by the court, and Contractor’s duty to indemnify Principal will be limited accordingly.
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d) Notwithstanding anything to the contrary contained herein, Contractor’s indemnification obligation to Principal for Claims under this Agreement will be limited to the maximum combined aggregate of Contractor’s general liability and umbrella insurance policies in the amount of $6,000,000 (Six Million Dollars).

12. Either party shall have the right to terminate this Agreement by giving sixty (60) days written notice to the other party.

13. The Contractor shall not have the right to assign this Agreement to any other person or entity except with the prior written consent of the Principal.

14. The Principal agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of forty-three dollars and five cents ($43.05) per hour, per Crossing Guard during the Initial Term.

It is understood that the cost for providing six thousand four hundred eighty (6,480) hours of service shall not exceed two hundred seventy-eight thousand nine hundred sixty-four dollars ($278,964.00).

For automatic renewals no less than (60) days before the expiration of the Initial Term, or the Renewal Term, as applicable, Contractor will notify Principal of its proposed hourly rate for the following 12- month period, which will be deemed accepted by Principal unless Principal notifies Contractor of its disagreement therewith, or its intent not to renew the Agreement, in writing, no less than thirty (30) days prior to the end of the Initial Term or the Renewal Term, as applicable. If Principal disagrees with Contractor’s proposed new hourly rate, but still wishes to renew the Agreement the parties will negotiate in good faith to reach mutual agreement on, and confirm in writing, the new hourly rate for the following 12-month period, prior to the expiration of the Initial Term or the Renewal Term, as the case may be. If Principal does not approve the new hourly rate in writing before the commencement of the Renewal Term, the Agreement shall renew at the hourly rate then in effect, unless the parties otherwise agree in writing.

15. Payment is due within thirty (30) days of receipt of Contractor’s properly prepared invoice.

16. Contractor may request a price increase during the term as a result of any legally-mandated increases in wages or benefits imposed in the state or municipality in which the Services are to be performed and to which Contractor’s employees would be subject. Contractor shall provide Principal with 60 days-notice of its request to increase pricing. Principal agrees to review and respond to said notice within 30 days of receipt.

17. This Agreement constitutes the complete and exclusive statement of the agreement among the parties with respect to the subject matter hereof and supersedes all prior written or oral statements among the parties, including any prior statements, warranties, or representations. This Agreement is binding upon and will inure to the benefit of the parties hereto and their respective heirs, administrators, executors, successors, and assigns. Each party hereto agrees that this Agreement will be governed by the law of the state in which the Services are to be performed, without regard to its conflicts of law provisions.

Any amendments, modifications, or alterations to this Agreement must be in writing and signed by all parties. There will be no presumption against any party on the ground that such party was responsible for preparing this Agreement or any part of it. Each provision of this Agreement is severable from the other provisions. If any provision of this Agreement is declared invalid or contrary to existing law, the inoperability of that provision will have no effect on the remaining provisions of the Agreement which will continue in full force and effect.
340
65283.00001\45326861.2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year written below.

PRINCIPAL CONTRACTOR
City of Santa Paula All City Management Services, Inc.

By By
Signature
Print Name and Title Print Name and Title
Date Date
341
To: Honorable Mayor and Members of the City Council Regular From: Aminah Mears, DPA, Deputy City Manager,
Subject: 2025-2027 CITY COUNCIL TWO-YEAR STRATEGIC PLAN

IMPLEMENTATION PROGRESS REPORT, ONE-YEAR UPDATE
Date: August 19, 2026
Agenda Item: 14.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends the City Council receive a progress report on the Council's Two-Year Strategic Plan as a one-year update.

Presented by: Aminah Mears, DPA, Deputy City Manager
BACKGROUND:

On July 2, 2025, the City Council adopted six overarching categories and goals and forty-nine objectives as an operational framework for the City of Santa Paula. The Strategic Goals guide the development of the budget and departmental plans, which also drive the allocation of resources and staff time.

The 2025-2027 Strategic Plan (the "Plan") contains the following six categories and goals:

A. Infrastructure, Transportation and Mobility
B. Economic Development
C. Public Safety and Emergency Preparedness
D. Healthy, Connected and Thriving Community
E. Arts, Culture and Entertainment
F. Operational Excellence
The Plan contains 49 strategic objectives. Many objectives intersect across multiple categories, highlighting the importance of cross-departmental coordination and collaboration.

These ensure alignment with state and local requirements, especially for goals that require action in the near term.

ANALYSIS:

The 2025-2027 City Council Strategic Plan Progress Report (Exhibit A) provides a comprehensive status update on the six overarching goals and 49 objectives contained within the Plan. This staff report is intended to highlight completed objectives and significant milestones achieved during the first year of implementation, while Exhibit A provides the 342
detailed status of all objectives.

Milestone Metrics
Each objective within the Plan includes defined metrics used to measure progress toward completion. The color-coded “Status” column in Exhibit A allows the City Council and the public to track implementation of each objective.

One year into the two-year Strategic Plan, five of the Plan’s 49 objectives have been completed, with substantial progress continuing across most remaining objectives. The following highlights represent significant milestones and accomplishments achieved during the reporting period.

Completed Strategic Plan Objectives
Goal C. Public Safety & Emergency Preparedness
SPPD Facility Upgrades - Phase II facility improvements advanced through approved funding, supporting continued investment in Police Department facilities.

SPPD Community Engagement - The Police Department expanded opportunities to connect with residents, nonprofits, businesses, and community partners through its community engagement efforts.

Goal D. Healthy, Connected, & Thriving Community
Senior Master Plan – Parks and Recreation Department completed this objective by identifying priorities informed by the Senior Master Plan.

SPUSD Partnerships - The City advanced its partnership with the Santa Paula Unified School District to support shared use of school and City facilities.

Pickleball Courts - The City completed its evaluation of options for community recreational pickleball courts.

Notable Progress and Key Milestones
In addition to the completed objectives, staff achieved several significant milestones that demonstrate continued implementation of the City Council’s Strategic Plan.

Goal A. Infrastructure, Transportation and Mobility
Green Initiatives: Solar-powered lighting is planned for 8th Street, and the City is evaluating a Clean Power Alliance proposal for a solar canopy and battery energy storage system at the City Hall complex. Engineering plans are being completed for a large solar project at the Wastewater Recycling Facility that would offset electrical costs for our Enterprise Funds.

Downtown Parking Improvements: Three downtown parking lots and two park parking lots are scheduled for pavement improvements this month, through the 2026 Pavement Management Program, advancing efforts to improve the condition, safety, and overall 343
experience of public parking facilities.

Public Restrooms: A new restroom at Teague Park is underway, with refurbishment of the Mill Park restrooms identified as the next priority.

Goal B. Economic Development
Permitting Modernization: The City implemented the GovWell online permitting and project tracking system, allowing plan submittals to be processed electronically and improving accessibility for applicants. A public-use computer was also added at the Community and Economic Development counter to assist customers who need access to the online system.

Commercial Corridor Revitalization: A draft ordinance addressing vacant storefronts has progressed through review by the Economic Development Standing Committee and Property Business Improvement District Board, with additional stakeholder engagement planned before Council consideration.

Goal C. Public Safety & Emergency Preparedness
Emergency Communications: The City expanded disaster preparedness communications by providing resources to prior CERT participants and promoting VC Alert and emergency preparedness information through Police Department communication channels.

Extreme Weather Mitigation: The City strengthened wildfire and hazard preparedness through coordination with the Ventura County Fire Safe Committee, promotion of homehardening resources in the Oaks area, and participation in the update of the 2027 MultiJurisdictional Hazard Mitigation Plan.

Goal D. Healthy, Connected, & Thriving Community
Housing: The City is working with Ventura County to implement SCAG-funded analysis of infill housing opportunities and is conducting outreach to developers regarding viable sites for affordable housing.

Goal E. Arts, Culture, & Entertainment
Advocacy & Education of Historic Resources: Updates to the Historic Preservation Code and Mills Act program, along with efforts to identify and nominate historic structures, are moving toward implementation.

Amphitheater Programming: Programming at the Sports Park Amphitheater expanded through Concerts in the Park, Fourth of July programming, and new community activities, advancing the City’s goal of developing diverse uses and partnerships at the facility.

Goal F. Operational Excellence
Municipal Code: Departments have begun a coordinated review of assigned sections of the Municipal Code, with guidance from the City Attorney, to identify outdated or 344
unnecessary provisions for future cleanup and modernization.

Artificial Intelligence (AI) Technology: The City Council adopted the City’s Artificial Intelligence (AI) Policy, and the City has engaged Common Sense to help staff utilize AI to improve the efficiency of Public Records Act (PRA) request processing. The City is also exploring an AI-powered chatbot later this year to enhance customer service and access to information.

Staff Investment: Effort towards Employee Retention, etc.: The City continues investing in employee development and retention through professional training, compliance-focused learning opportunities, and cross-departmental employee engagement activities intended to strengthen skills, collaboration, and workplace morale.

Activities include Hazardous Waste Operations and Emergency Response, Workplace Violence Prevention (SB 553): Strategies for Awareness, Identification & Safety, Communication Skills for Supervisors, CalPERS training, CPR/AED/First Aid Safety with Fire Extinguisher, SPARK organization reset initiative and various Employee Service Recognition events.

STRATEGIC PLAN:

Progress in all items contained in this report will continue to advance City Council's objectives.

FISCAL IMPACTS:

There are no direct costs associated with Strategic categories or goals. Specific objectives contained within the plan may have direct fiscal impacts, which have either been incorporated into the 2025-2027 budget, may require additional funding sources, or will need to be approved by Council once a budget has been developed and a project is ready for Council’s authorization.

PERSONNEL IMPACTS:

The majority of City staff time is dedicated to mandated, routine, and responsive responsibilities that support the City’s day-to-day operations. Given existing staffing levels and operational demands, staff capacity to take on additional initiatives may vary. As opportunities arise, departments will continue to identify ways to advance the objectives outlined in the Strategic Goals while balancing these priorities with essential service delivery.

OPTIONS:

The City Council has the following alternative options available:

1. No action is necessary.

ATTACHMENTS:

Exhibit A - Strategic Plan 2025-2027 Implementation Progress Report Update - One Year.pdf 345
Projects Status FY 25 FY 26 Department
A1. Streets, Sidewalks, & Storm Drains - Accelerate the City's funding and investments to improve infrastructure. In Progress/Ongoing X X Public Works A2. Green Initiatives Explore funding opportunities and partnerships to implement Energy Efficiency projects, solar, and electric vehicle (EV) technologies. In Progress/Ongoing X X Public Works A3. *Downtown Parking Lot Experience - Improve and maintain lighting, safety measures, and parking lots within the downtown keeping in mind historical aesthetics. In Progress/Ongoing X X Public Works A4. Bike Master Plan - Create a Class I and II Bike Trail Master Plan and work towards expansion of our existing trails. In Progress/Ongoing X X Public Works A5. Rail Corridor Beautification & Improvements - Work with partners to make improvements to the existing rail corridor. In Progress/Ongoing X X Public Works A6. Bike Trail Beautification & Improvements - Work with partners to beautify and make improvements to the existing and future bike trail pathways. In Progress/Ongoing X X Public Works A7. Public Restrooms - Pursue upgrades to City public restrooms. In Progress/Ongoing X X Parks & Recreation A8. Mobility - Engage with Ventura County Transportation Commission (VCTC) re: Short Range Transit Plan to improve mobility options for residents. In Progress/Ongoing X X Public Works Projects Status FY 25 FY 26 Department
B1. Revenue Opportunities - Actively pursue opportunities to increase the City's revenue base. In Progress/Ongoing X X CED B2. Regional Employment - Growth and attraction of regional employment hubs. In Progress/Ongoing X X CED B3. Downtown Enhancements - Develop guidelines which address architecture, landscaping, streets, and hardscape elements in partnership with the Property Business Improvement District (PBID). In Progress/Ongoing X X CED B4. Marketing - Work with partners to invest in the marketing of Santa Paula collectively to promote Santa Paula to increase economic vitality. In Progress/Ongoing X X CED B5. Permitting - Streamline application and permitting processes. In Progress/Ongoing X X CED B6. Navigational Signage - Attract "passthrough" traffic by improving and implementing new wayfinding or "gateway" signage throughout the City and SR126 to promote business and tourist opportunities. In Progress/Ongoing X X CED B7. Business Attraction - Identify and attract businesses that create jobs, increase revenues, and provide services that meet consumer needs. In Progress/Ongoing X X CED B8. Reduce Retail Vacancy within Commercial Corridors - Implement options for addressing empty storefronts. In Progress/Ongoing x CED B9. Economic Development Staff - Explore the creation of a position dedicated to Economic Development and Vitality goals. In Progress/Ongoing X X CED Projects Status FY 25 FY 26 Department
C1. Cameras - Pursue funding opportunities to expand safety cameras to cover critical infrastructure & public spaces. In Progress/Ongoing X X PD C2. Tactical Response - Develop and fund a tactical response program within the department. In Progress/Ongoing X X PD C4. SPPD Community Engagement - Develop methods and programs to connect our police with the community, local nonprofits and businesses. Completed X PD C3. SPPD Facility Upgrades - Pursue funding to complete facility upgrades for Phase II. Completed X Parks & Recreation C5. Emergency Plan - Create an Emergency Preparedness, Response and Recovery Plan. Not Started PD C6. Emergency Communications - Create community engagement strategies to educate residents prior to and during an emergency. On Track X X PD C7. Emergency Response - Seek funds and grant opportunities to upgrade our dispatch and emergency response systems. In Progress/Ongoing X X PD C8. Extreme Weather Mitigation - Develop and explore ways to make the City and the residents more resilient to the impacts of extreme weather In Progress/Ongoing X X PD Projects Status FY 25 FY 26 Department
D1. Service Technology Enhancements - Improve connectivity between residents and public services. Not Started IT D2. Youth Facilities - Explore expansion of youth facilities and resources at Las Piedras Park. In Progress/Ongoing X X Parks & Recreation D3. Smoking - Explore updating City's "No Smoking" Ordinance. Not Started CED D4. Climate Action Plan - Work with Ventura County to develop a plan. Not Started Admin D5. Fagan Barranca Park Master Plan - Pursue funding and build partnerships to implement Master Restoration Plan. In Progress/Ongoing X X Parks & Recreation D6. Code Enforcement - Develop administrative hearing ordinance and public code education programs. Not Started CED D7. Water/Sewer Bill Assistance - Explore options for low-tomoderate or fixed income residents with programs to assist with water/sewer bills. In Progress/Ongoing X Public Works D8. Senior Master Plan - Identify goals based on feedback from Senior Master Plan. Completed X X Parks & Recreation D9. SPUSD Partnerships - Work with Santa Paula Unified School District to create a joint use agreement for school and city facilities. Completed X Admin D10. Pickle Ball Courts - Explore options for community recreational pickle ball courts. Completed X X Parks & Recreation D11. Housing - Advocate and seek resources for the implementation of the Housing Element 2029 Housing Action Plan. On Track X X CED D12. Unhoused - Address and support the needs of the unhoused including behavioral support. In Progress/Ongoing X X CED Strategic Plan 2025-2027
A. Infrastructure, Transportation & Mobility
B. Economic Development
C. Public Safety & Emergency Preparedness
D. Healthy, Connected, & Thriving Community
346
D13. Rent Stabilization - Study rent stabilization options relative to current state laws. In Progress/Ongoing CED D14. Broadband - Support broadband and other forms of broadband infrastructure connectivity options for the community. Not Started Admin D15. Community Dog Park - Explore options for a community dog park. In Progress/Ongoing X X Parks & Recreation 347
Projects Status FY 25 FY 26 Department
E1. Public Art & Murals - Support public art and the mural program and pursue methods to increase funding. In Progress/Ongoing X X Admin E2. *Advocacy & Education of Historic Resources - Adopt and implement standards and guidelines for new development, alterations to existing structures, and preservation of historic resources within historic districts. (GP ECR 4.c) In Progress/Ongoing X X CED E3. Percent for the Arts - Explore policies or programs which could establish a "percent for the arts" ordinance. In Progress/Ongoing X X Admin E4. Amphitheater Programming - Establish partnerships and collaborations for diverse programming for the Sports Park Amphitheater. On Track X X Parks & Recreation Projects Status FY 25 FY 26 Department 1
F1. Municipal Code - Review the City's municipal code to reduce irrelevant codes and update development codes. In Progress/Ongoing X X Admin F2. Staff Investment - Develop efforts related to employee retention, engagement, and career development. In Progress/Ongoing X X Admin F3. Reduce Reliance on Outside Consultants - Ensure the City is providing adequate staffing and filling key positions to reduce reliance on outside consultants. In Progress/Ongoing X X Admin F4. Artificial Intelligence (AI) - Explore AI technology to enhance resident and staff service needs. On Track Admin F5. Staffing - Return to Council with a strategic staffing plan based on the City's projected growth. In Progress/Ongoing X X Admin+A32A1:E62 E. Arts, Culture, & Entertainment
F. Operational Excellence
348
To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: FUTURE AGENDA ITEMS
Date: August 19, 2026
Agenda Item: 15.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends City Council review future agenda items and give consideration to two Councilmember requests for future discussion and action.

Presented by: City Manager Dan Singer
BACKGROUND:

The attached Future Agenda Items forecast, Exhibit A, identifies anticipated agenda items for upcoming Council meetings as well as Study Session topics and long-range discussion items.

Placing this forecast on the agenda affords the Council and the public the opportunity to discuss such topics and to make any recommendations. It should be noted this is only a forecast and may change over the course of time or based on feedback by the Mayor and City Manager during review of future agendas.

ANALYSIS:

In accordance with the Council’s adopted Manual of Procedural Guidelines, Section 5.1, Council Member Pedro Chavez has introduced a new request for Council’s consideration (see Attachment B & C, respectively). Council is provided the opportunity to review these requests and discuss placing either of them, or none of them, on a future agenda or taking other appropriate action. Staff and the City Attorney will be available to respond to questions posed by the Council in consideration whether to agendize these requests and weigh any properties.

STRATEGIC PLAN:

FISCAL IMPACTS:

OPTIONS:

ATTACHMENTS:

09.2.2026_Future_Agenda_Items_lm.pdf
349
Attachment B - Council Agenda Request Form - Animal Welfare Study Attachment C - Council Agenda Request Form - RV Parking Policy 350
Santa Paula City Council Tentative Agenda Schedule
Updated 8/12/2026
Activities associated with the Council’s Strategic Plan* Special Meeting
Wednesday, August 25th – 6:00 pm
CEDD Mobile Home Rent Review Workshop – Community Center Regular Meeting
September 2nd – 6:30 pm
Admin City Manager Department Report
PW Athens Rate Hearing Prop 218
PW Clean Power Alliance – Solar Project .

PW Caltrans Cooperative Agreement
PW Acceptance of Tract 6001 Sewer System - Lennar
HR Water Depart Reorganization Request
Admin Future Agenda Items
Regular Meeting
Wednesday, September 16th – 6:30 pm
Clerk Conflict of Interest Code Biennial Update 2026
P&R Contract Community Center Remodel Project
PW Sidewalk Master Plan Award
PW WRF Solar Project Design Options

STUDY SESSION TOPICS
Finance Development Impact Fees (DIF)* 3
rd Qtr.

Admin Municipal Code Update – Joint with Planning Commission CDD Use of Triangle Property on Housing 4
th Qtr.

P&R Park Host Program 4
th Qtr.

FUTURE AGENDA ITEMS
Legal Fire MOU Amendment for Station 26 4
th Qtr.

Admin Code Amendment Introduce Ordinance – Ongoing
Admin No Smoking Ordinance – Workshop 3
rd Qtr.

Admin Electric Bike/Scooter Ordinance Options 3
rd Qtr.

Admin EA1 (Several Items) 3
rd Qtr.

P&R HVAC & Union Oil Building 3
rd Qtr.

CDD Remnant Parcel Annexation * 3
rd Qtr.

PW Plans and Specifications for Peck/Calpipe Street Improvement 3 rd Qtr.

PW3 Approve final design of bike trail extension, Telegraph Rd., and Roundabout
3 rd Qtr.

Legal Nitric Oxide Restrictions Discussion 3
rd Qtr.
351
August 19, 2026
$ 3,000
Fall/Winter 2026
N/A
Police Department
None
X
10 hours
Same
N/A
Animal Services Officer
352
August 19, 2026
$ 4,000
10 - 12 hours
Fall/Winter 2026
None
X
As part of the Muni Code Update
Dependent on Council Direction
Yes
City Attorney
353

Santa Paula City CouncilAugust 19, 2026

Santa Paula City Council
August 19, 2026