Agenda packet — Santa Paula City Council, October 7, 2026 (part 1 of 2)

City of Santa Paula
City Council Regular

MAYOR CARLOS JUAREZ

VICE MAYOR JENNY CROSSWHITE

COUNCILMEMBER LESLIE CORNEJO
COUNCILMEMBER PEDRO A. CHAVEZ

COUNCILMEMBER GABRIELA ORNELAS

CITY COUNCIL REGULAR MEETING OF THE

SANTA PAULA CITY COUNCIL REGULAR
WEDNESDAY, OCTOBER 7, 2026
6:30 PM - City Council Regular Meeting

SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060

JULIE LATSHAW, CITY CLERK

DAN SINGER, CITY MANAGER

KELLAN MARTZ, INTERIM CITY ATTORNEY
City of Santa Paula - City Council Regular - City Council Regular Meeting 1

CITY COUNCIL REGULAR MEETING
City Council Regular meetings are held the first and third Wednesday of each month, at 6:30 p.m. in the City of Santa Paula City Hall Council Chamber, 970 Ventura Street, Santa Paula, and occasionally at the City of Santa Paula Community Center at 530 W Main Street, Santa Paula. Special and Closed Sessions vary by date and time.

HOW TO PARTICIPATE IN PERSON DURING THE MEETING
If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Providing your name, address, or other identifying information on the form is voluntary and requested to assist the City with orderly meeting administration and provide context to comments. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes. Speakers using a translator will be provided at least twice the allotted time, unless simultaneous translation equipment is available and used by the City.

HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas.

NOTE: Special Meetings are generally not recorded, nor generally available on Channel 10 or live feed on the City website.

HOW TO PARTICIPATE BEFORE THE MEETING
Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.

Your participation in this meeting is in the public domain. Meetings are cablecast. Minutes of this meeting will reflect your participation in this meeting and are posted on the City’s website.

HOW TO PROVIDE REMOTE PUBLIC COMMENT
Members of the public may attend the open portions of the meeting remotely using the twoway audiovisual platform and call-in option listed below:
https://us02web.zoom.us/j/85034386113?pwd=pEFP3vuKQwSrEU6ukkxliLIbnrWtza.1 Meeting ID: 850 3438 6113
Passcode: 890227
One tap mobile
+14086380968
If the platform includes automatic captioning, the City will activate that function during the meeting. To provide remote oral public comment, use the platform’s “raise hand” feature or press *9 by phone when the ite4m is called; press *6 to unmute when prompted. No advance City of Santa Paula - City Council Regular - City Council Regular Meeting 2

1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.

2. INVOCATION

3. FLAG SALUTE
email request is required to attend remotely or to provide remote oral public comment.

However, the City asks that anyone wishing to provide remote public comment send an email to the City Clerk’s office at [email protected] on the day of the meeting by 3:00 p.m. and include the item number in the email subject line. This will help the City better facilitate public comment. Remote public comments are subject to the same time limits as in-person public comments. For technical assistance before the meeting, contact the City Clerk at [email protected] or (805) 933-4208.

TRANSLATED AGENDAS; INTERPRETATION ASSISTANCE; REQUESTS This agenda and instructions for joining the meeting and providing remote public comment are at the following link: https://www.spcity.org/523/Public-Meeting-Agendas. Members of the public may post additional translations of the agenda at City of Santa Paula City Hall, 970 Ventura Street, Santa Paula, California. Members of the public who wish to translate a meeting or receive interpretation from another member of the public may request reasonable assistance by contacting the City Clerk at [email protected] or (805) 933-4208. Assistance may include arranging space for interpreters, allowing additional time for interpretation, or allowing the use of personal equipment or facilities for commercially available interpretation services. To request meeting agendas or agenda documents by email or through the City’s agenda management system, contact the City Clerk at [email protected] or use the following link:
https://www.spcity.org/523/Public-Meeting-Agendas.

PLEASE NOTE
Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting. Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.

In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate remotely or in person in this meeting, please contact the City Clerk at (805) 933-4208 or [email protected]. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Requests will be received and resolved promptly, with any doubt resolved in favor of accessibility. (28 CFR 35, 102-

35.104 ADA Title II).

Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.

REGULAR MATTERS - COUNCIL CHAMBERS
City of Santa Paula - City Council Regular - City Council Regular Meeting 3

4. ROLL CALL

5. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct the City Manager to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.

6. PRESENTATIONS

6.A LADY RAIDERS FLAG FOOTBALL RECOGNITION

6.B CITY MANAGER'S DEPARTMENT REPORT - MAY 2026 - AUGUST 2026 RECOMMENDATION:

Staff recommends that the City Council:

1. Receive and file the Department Report for City Manager’s Department for May 2026 - August 2026.

Presented by: Dan Singer, City Manager

6.C FINANCE DEPARTMENT REPORT
RECOMMENDATION:

Staff recommends that the City Council receive and file the May 2026 - September 2026 Activity Report for the Finance Department.

Presented by: Beatriz Jimenez, Assistant Finance Director

7. CITY COUNCIL REPORTS

8. CITY MANAGER REPORTS

9. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.

City of Santa Paula - City Council Regular - City Council Regular Meeting 4

9.A AMENDMENT NO. 1 TO THE SUPPLY SERVICES AGREEMENT WITH HASA INC.

RECOMMENDATION:

It is recommended that the City Council:

1. Authorize the City Manager to execute Contract Amendment No. 1 to the Supply Services Agreement with Hasa Inc., in a form approved by the City Attorney, increasing the total not-to-exceed amount from $180,000 to $250,000.

9.B GRANT APPLICATION TO THE CALIFORNIA DEPARTMENT OF PARKS

AND RECREATION OFFICE OF GRANTS AND LOCAL SERVICES ROUND 5 RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution No. 7361 authorizing the submission of a grant application to the California Department of Parks and Recreation’s Office of Grants and Local Services (OGALS) for the Fagan Barranca Park Project.

9.C CITY SIDEWALK MASTER PLAN CONTRACT
RECOMMENDATION:

Staff recommends that the City Council:

Approve and authorize the City Manager to execute a professional services agreement with General Technologies and Solutions, Inc. (GTS) in the amount not to exceed $138,080 to prepare the Citywide Sidewalk Master Plan; and approve budget allocations, as shown in Table 1 of the Staff Report, for the Citywide Sidewalk Master Plan Project.

9.D WATER RECYCLING FACILITY EQUIPMENT REPAIR PROCUREMENT

APPROVAL
RECOMMENDATION:

Staff recommends that the City Council:

1. Waive bidding requirements and approve the procurement of repairs from Huber Technology in the amount of $77,522.39 for repairs (labor and materials) to the existing Huber equipment at the Water Recycling Facility.

9.E APPROVAL OF MINUTES
City Council Special Meeting June 11, 2026
City Council Special Meeting June 17, 2026
City Council Regular Meeting June 17, 2026
City Council Special Meeting June 23, 2026
City Council Special Meeting June 30, 2026
City Council Special Meeting July 15, 2026
City Council Regular Meeting July 15, 2026
City Council Special Meeting July 30, 2026
City of Santa Paula - City Council Regular - City Council Regular Meeting 5 RECOMMENDATION:

Staff recommends Council approve minutes.

9.F TRANSPORTATION DEVELOPMENT ACT, LOCAL TRANSPORTATION FUND, APPORTIONMENT FOR FISCAL YEAR 2026/2027
RECOMMENDATION:

Staff recommends that the City Council:

Adopt Resolution No. 7632 authorizing the submittal of claims for allocation of FY 26/27 Transportation Development Act (TDA) funds.

9.G POLICE DEPARTMENT VEHICLE LEASE AND REPLACEMENT

PROGRAM
RECOMMENDATION:

Staff recommends City Council:

1. Consent to enter into a Master Equity Lease Agreement, an Agreement to Sell Customer Vehicles, and Auction Consignment Agreement with Enterprise Fleet Management, Inc. offered through the Sourcewell cooperative purchasing program pursuant to SPMC 41.11 for an adjusted Year 1 vehicle replacement plan not to exceed $87,485.36.

2. Authorize the City Manager to execute the agreements and any related documents incidental to the agreements subject to approval of the City Attorney.

9.H BUDGET APPROPRIATION FOR PERMIT MANAGEMENT AND PLAN

CHECK SOFTWARE
RECOMMENDATION:

It is recommended that the City Council:

Approve a $40,000 budget appropriation for Fiscal Year 2025-26 for the City's permit management and online permit application system in GL 800-5-3001- 207 – Professional/Contract Services – Computer/Software Approve a $40,000 budget appropriation for Fiscal Year 2026-27 for the City's permit management and online permit application system in GL 800-5-3001- 207 – Professional/Contract Services – Computer/Software

10. ACTION ITEMS

10.A SECOND AND THIRD AMENDMENTS TO THE JOINT AGREEMENT FOR

OPERATIONAL FUNDING OF THE SPIRIT OF SANTA PAULA HARVARD

SHELTER, AND SECOND AMENDMENT TO THE OPERATING

AGREEMENT WITH SPIRIT OF SANTA PAULA
RECOMMENDATION:

City of Santa Paula - City Council Regular - City Council Regular Meeting 6 Staff recommends the City Council:

1. Adopt the Second and Third Amendments to the Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru, extending the "Funding Agreement" through June 30, 2027;

2. Adopt the Second Amendment to the City of Santa Paula Operating Agreement with Spirit of Santa Paula for Operation of Harvard Shelter, extending the "Operating Agreement" through June 30, 2027, and aligning it with the Funding Agreement; and

3. Approve a budget allocation of up to $150,000 for the Second and Third Extension Periods to fund the City's additional contributions under the Funding Agreement.

Presented By: Gloria Parra, Management Analyst

10.B APPOINTMENT TO COMMISSIONS AND COMMITTEES
RECOMMENDATION:

Staff Recommends that the City Council:

Appoint applicants to various Commissions and Committees.

Presented by: Julie Latshaw, City Clerk

10.C CONSIDERATION OF LOANS FROM THE CITY AFFORDABLE HOUSING

TRUST FUND TO HOMES & HOPE AND ITS PROJECT PARTNERS FOR

THE GATEWAY GROVE AND TOPA VISTA VILLAS AFFORDABLE

HOUSING PROJECTS
RECOMMENDATION:

Staff recommends the City Council:

1. Adopt Resolution No. 7633 authorizing a $600,000 City Affordable Housing Trust Fund loan to Homes & Hope, Many Mansions, and the Santa Paula Housing Authority for the Gateway Grove project at 1445 East Main Street, at 3% interest, repayable from residual receipts, contingent upon completion of required due diligence and execution of the City's loan and regulatory documents.

2. Adopt Resolution No. 7634 authorizing a $1,000,000 City Affordable Housing Trust Fund loan to Homes & Hope, Cabrillo Economic Development Corporation, and the Santa Paula Housing Authority for the Topa Vista Villas project at 500–550 West Harvard Boulevard, at 3% interest, repayable from residual receipts, contingent upon completion of required due diligence and execution of the City's loan and regulatory documents.

3. Adopt a $1,600,000 budget allocation from the City’s Affordable Housing Trust Fund to the 219-5-9093-502 for the Gateway Grove and Topa Vista Villas projects.

City of Santa Paula - City Council Regular - City Council Regular Meeting 7 Presented by: James Mason, Community & Economic Development Director

10.D RESOLUTION OPPOSING PROPOSITION 43 – VOTER APPROVAL

REQUIREMENTS FOR LOCAL SPECIAL TAXES
RECOMMENDATION:

It is recommended that the City Council:

1. Consider Proposition 43, Limits Voters’ Ability to Raise Revenues for Local Government Services, a legislative constitutional amendment appearing on the November 3, 2026 statewide general election ballot; and

2. Adopt a resolution opposing Proposition 43.

Presented by: Kyle Miranda, ACC Fellow
Dr. Aminah Mears, Deputy City Manager

10.E SELECTION OF CITY MANAGER RECRUITMENT FIRM AND REVIEW OF

REQUEST FOR PROPOSAL RESPONSES
RECOMMENDATION:

Staff recommends that the City Council:

1. Review the three proposals received for City Manager executive recruitment search;

2. Select one firm to conduct the recruitment;

3. Provide any additional direction to staff.

Presented by: Kellan Martz, Interim City Attorney

11. ITEMS FOR FUTURE AGENDAS

11.A FUTURE AGENDA ITEMS
RECOMMENDATION:

Staff recommends City Council review future agenda items.

12. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.

On_________________ at______________Signed:_________________________ Julie Latshaw
City of Santa Paula - City Council Regular - City Council Regular Meeting 8 City Clerk
City of Santa Paula - City Council Regular - City Council Regular Meeting 9 To: Honorable Mayor and Members of the City Council Regular From: Dan Singer, City Manager
Subject: CITY MANAGER'S DEPARTMENT REPORT - MAY 2026 - AUGUST 2026 Date: October 7, 2026
Agenda Item: 6.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Receive and file the Department Report for City Manager’s Department for May 2026 - August 2026.

Presented by: Dan Singer, City Manager
BACKGROUND:

City Manager
Helped conclude the Athens negotiations and finalized approvals with the City Council Kicked off various employee engagement activities as a result of the Engagement Survey feedback received in the spring
Concluded the Second Future Leaders Academy and participated in their graduation Participated in various forums and hearings regarding the Santa Paula Hospital Facilitated the effort to embrace the transition of the Harvard Navigation Center to the Rescue Mission Alliance
Worked with our Emergency Services Coordinator on disaster preparedness efforts and readiness for El Nino conditions
Participated in the SCAG Conference, Chamber Annual Awards, League of Cities Policy Committee, Channel Counties League Dinner, and the State of the City event Legislative Affairs

1. Worked collaboratively with the City’s legislative advocacy consultant, Merchant McIntyre, to secure $1,172,450 through the FY 2027 Community Project Funding process, with support from the offices of Senator Alex Padilla and Congresswoman Julia Brownley.

Additionally, completed and obtained City Council approval of the Fifth Amendment to the City’s professional services agreement with Merchant McIntyre, ensuring continued legislative advocacy support.
10 2. Requested letters of support/opposition submitted for:
a. Regional Cal Fire Letter of Support
b. Coalition to Protect Community Services
c. SB 922 Letter of Support - Amended
d. California JPIA Coalition Letter
e. Santa Clara River Valley Healthcare Delivery Model and Support for a Micro-Hospital in Santa Paula
Public Information Office (PIO)
Created and distributed events and campaign content for social media posts Developed and continue to promote campaigns including: The Farmworkers Monument Brick Program; Future Leaders Academy; Promoted the Mobile Home Rent Control Ordinance workshops (2); and the Regional Collaboration Workshop on the Santa Clara River Valley Healthcare Delivery Model; Chamber reoccurring events i.e. Summer Cruise Nights series, Business Roundtables, PBID scoping workshop and new business recognition highlights. Collaborated with the police department to help amplify their social media efforts.

Created and distributed 15 press releases
Created and distributed Biweekly Take 5 employee newsletter Launched kick off of the city employee Intranet
Developed, created and marketed the 2026 State of the City event Presented the one year update of Council's two-year strategic plan implementation progress
Employee Engagement
Coordinated employee of the quarter nominations and awards for FY26 2nd Quarter employees of the quarter. Worked with YSC consultants to launch the SPARK organization reset initiative.

Organized monthly staff birthday/anniversary celebrations and special recognitions (retirements).

Management Fellows
Managed social media, Zencity engagement, and video production Compiled, wrote, and published the City's new monthly e-newsletter in English and Spanish
Maintained military banners program
Supported the 2026 State of the City Campaign
Coordinated Business Roundtables and Business Connect meetings with the Chamber of Commerce
Researched, drafted and presented A.I. Policy to Council Human Resources Department
11 Administrative
Continued to provide Human Resources and Risk Management support to City Departments and Employees
Employee Engagement and Recognition Activities
World Cup Watch Party – Employee Appreciation Event
Grab & Go “Foster’s Freeze” New Fiscal Year Celebration – Employee Appreciation Event
Lunch & Learn: 457(b) Plan Enhancements
Breakfast & Learn: 457(b) Plan Enhancements
Employee Training and Development
CalPERS Planning Your Retirement
Your CalPERS & You
Workplace Harassment Prevention (3)
CPR/AED/First Aid/Fire Extinguisher (2)
Recruitment
Successfully Recruited and Onboarded:

Community & Economic Development: Community Development Specialist & Management Analyst (Housing)
Parks & Recreation: Recreation Program Coordinator
Police: Police Officer
Public Works: Associate Engineer
Information and Technology Department
With the help of HR and PD, distributed new ID badges that are also door entry keycards
Community Development building has been fully converted to keycard access, other buildings to follow soon
Contractor work is in progress to add keycard vehicle/pedestrian gate access to City Hall parking lot
Our new santapaula.gov internet domain name has been added to most email accounts. The santapaula.gov website will be active once the website vendor activates it.

City Clerk's Office
Processed 17 City Council agendas and minutes.

Attended 2 Bid Openings.
12 Continue to update Maddy Act for 2026 as changes are made.

Processed Commission/Committee/Board applications for September interviews and October appointments.

Processed 171 Public Records Requests.

Updated the Conflict of Interest Code for 2026.

Election process for the November 2026 Elections:

Worked with Ventura County Election Division to create the City of Santa Paula, City Council election packets for District 2, District 3, and District 4.

Reviewed packets with Candidates providing all requirements needed to file nomination papers.

Received two qualified nomination papers filing for City Council District 2, one qualified nomination papers filing for City Council District 3, and four qualified nomination papers filing for City Council District 4, bringing the qualified candidate list to seven for three openings.

Updated the city website for posting Candidate Campaign Finance Statements.

Updated the Council Candidate Orientation PowerPoint.

Continue working with Candidates to complete all required documents before the November 3, 2026 election.

Finalized updates for SB707 requirements:

Updated the city website for posting Spanish City Council agendas and YouTube video.

Setup the City Hall kiosk for adding Spanish City Council agendas and after-hours location for public to post other language agendas.

Created process for City Council meetings, providing remote public comment through zoom.

ANALYSIS:

None
STRATEGIC PLAN:

None
FISCAL IMPACTS:

None
OPTIONS:

None
ATTACHMENTS:
13 To: Honorable Mayor and Members of the City Council Regular From: Christy Ramirez, Finance Director
Subject: FINANCE DEPARTMENT REPORT
Date: October 7, 2026
Agenda Item: 6.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council receive and file the May 2026 - September 2026 Activity Report for the Finance Department.

Presented by: Beatriz Jimenez, Assistant Finance Director BACKGROUND:

Accounts Receivable
Finance prepares invoices and receives funds for various types of payments due to the City, including monthly Transient Occupancy Tax and rents for City-owned property. During the reporting period, billing for COBRA (continuation of health coverage), special events and permits, and other miscellaneous items occurred.

Accounts Payable
Finance processes disbursements to cover financial commitments of the City, maintains files for all City payments to vendors and contractors, and issues business license and utility deposit refunds. For the May through September 2026 period, accounts payable staff processed 4,929 invoices totaling nearly $22.05 million dollars. This total consists of $6.1 million in payroll related expenses such as retirement and taxes, $2.9 million in bond payments, $3.4 million in insurance, over $205,000 in legal costs, $1.7m in citywide utilities and sewer operational costs, $420,000 in groundwater pumping charges, and $2.9 million in professional services such as engineering and consultants and construction costs (including for CIPs).

Purchasing
Staff continues to work with various departments to issue requests for proposals, assist in purchasing of materials, and processing purchase orders and requisitions. Over 129 new purchase orders and 59 carryover purchase orders were created between May and September 2026.
14 Business and Dog Licenses
On January 1, 2026, the Business License tax payment period began for the calendar year and are deemed as delinquent as of February 10, 2026. These licenses will be in effect until December 31, 2026.

Utility Billing
Staff continues to work with residents on utility payments and providing available assistance to avoid shutoffs when possible, communicating shutoff language in line with the Senate Bill 998 requirements. Shutoff notices have started to increase significantly more than what was experienced prior to the pandemic, though actual shutoffs continue on trend.

Other department achievements includes filling the accountant position internally, which in turn left an accounting specialist position open. We will begin recruitment for that in the next quarter and hope fo be fully staffed by the start of the year.

ANALYSIS:

None.

STRATEGIC PLAN:

This item is not a goal or objective in the City Council's two-year Strategic Plan; however, it is beneficial to the public to be transparent about activities occurring in the City's Finance Department.

FISCAL IMPACTS:

None
OPTIONS:

Council may:

1. Receive and file the quarterly department report.

2. Request further information from City staff.

ATTACHMENTS:

Purchase Order Activity Report 5.1.26 through 09.30.26.pdf 15 10/1/2026 10:10:21 AM Page 1 of 19
City of Santa Paula, CA Purchase Order Activity Report
Purchase Order Summary
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 22-02715-R4
Vendor Number: 016079 Vendor Name:MARIPOSA TREE MANAGEMENT, INC. 7/1/2026 Issued 12,403.65 12403.65
Purchase Order: 23-02941-R3
Vendor Number: 016254 Vendor Name:HUNT DESIGN ASSOCIATES, INC. 7/1/2026 Issued 23,290.00 23290.00
Purchase Order: 23-02983-R3
Vendor Number: 011303 Vendor Name:CDW GOVERNMENT INC
7/1/2026 Issued 16,448.86 16448.86
Purchase Order: 23-03006-R3
Vendor Number: 016145 Vendor Name:MARK43, INC.
7/1/2026 Issued 53,436.50 53436.50
Purchase Order: 23-03023-R3
Vendor Number: 014968 Vendor Name:WILLDAN FINANCIAL SERVICES 7/1/2026 Issued 34,505.00 34505.00
8/26/2026 Invoiced 010-66991 (2,335.00) 32170.00
Purchase Order: 23-03041-R3
Vendor Number: 014663 Vendor Name:PHOENIX CIVIL ENGINEERING, INC. 7/1/2026 Issued 170,148.60 170148.60
Purchase Order: 24-03142-R3
Vendor Number: 010017 Vendor Name:LIEBERT CASSIDY WHITMORE 7/1/2026 Issued 2,227.50 2227.50
Purchase Order: 24-1003-2024-R3
Vendor Number: 016339 Vendor Name:CALIFORNIA POLICE ACTIVITIES LEAGUE 7/1/2026 Issued 25,000.00 25000.00
Purchase Order: 24-1009-2024-R3
Vendor Number: 011981 Vendor Name:NBS
7/1/2026 Issued 32,535.00 32535.00
9/3/2026 Invoiced 202607-2559 (2,750.00) 29785.00
Purchase Order: 25-03198-R2
Vendor Number: 016324 Vendor Name:GENERAL TECHNOLOGIES AND SOLUTIONS (GTS) 7/1/2026 Issued 119,309.25 119309.25
Purchase Order: 25-03291-R2
Vendor Number: 016575 Vendor Name:SYMBIUM CORP.
7/1/2026 Issued 10,000.00 10000.00
Purchase Order: 25-03347-R2
Vendor Number: 015640 Vendor Name:HUITT-ZOLLARS, INC.
7/1/2026 Issued 30,900.00 30900.00
Purchase Order: 25-03353-R2
Vendor Number: 015721 Vendor Name:NHA ADVISORS
7/1/2026 Issued 2,200.00 2200.00
16 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 2 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 25-1004-2025-R2
Vendor Number: 014663 Vendor Name:PHOENIX CIVIL ENGINEERING, INC. 7/1/2026 Issued 56,749.95 56749.95
Purchase Order: 25-1034-2024-R2
Vendor Number: 012895 Vendor Name:MNS ENGINEERS, INC.
7/1/2026 Issued 448,803.74 448803.74
Purchase Order: 25-1035-2024-R2
Vendor Number: 012895 Vendor Name:MNS ENGINEERS, INC.
7/1/2026 Issued 215,656.11 215656.11
Purchase Order: 25-1036-2024-R2
Vendor Number: 012895 Vendor Name:MNS ENGINEERS, INC.
7/1/2026 Issued 201,372.94 201372.94
Purchase Order: 25-1041-2024-R2
Vendor Number: 012696 Vendor Name:TORO ENTERPRISES, INC. 7/1/2026 Issued 74,957.46 74957.46
Purchase Order: 26-03470-R1
Vendor Number: 015505 Vendor Name:TRIPEPI, SMITH AND ASSOCIATES, INC. 7/1/2026 Issued 16,992.00 16992.00
Purchase Order: 26-03475-R1
Vendor Number: 016848 Vendor Name:CXT INC.
7/1/2026 Issued 282,121.40 282121.40
Purchase Order: 26-03528-R1
Vendor Number: 011603 Vendor Name:CALIFORNIA WOOD RECYCLING 7/1/2026 Issued 14,818.73 14818.73
Purchase Order: 26-03531-R1
Vendor Number: 015438 Vendor Name:ENCOMPASS CONSULTANT GROUP 7/1/2026 Issued 11,562.25 11562.25
Purchase Order: 26-03566-R1
Vendor Number: 016675 Vendor Name:KONECRANES, INC.
7/1/2026 Issued 4,315.00 4315.00
Purchase Order: 26-03568-R1
Vendor Number: 014663 Vendor Name:PHOENIX CIVIL ENGINEERING, INC. 7/1/2026 Issued 67,335.00 67335.00
7/1/2026 Changed 32,152.00 99487.00
Purchase Order: 26-03590-R1
Vendor Number: 014381 Vendor Name:BOLTON & ASSOCIATES
7/1/2026 Issued 4,000.00 4000.00
Purchase Order: 26-03591-R1
Vendor Number: 015809 Vendor Name:STANDARD SITE RENTALS INC. 7/1/2026 Issued 9,427.58 9427.58
7/23/2026 Invoiced I10432 (9,427.58) 0.00
Purchase Order: 26-03596-R1
Vendor Number: 010187 Vendor Name:F M PEARCE Company
7/1/2026 Issued 9,840.00 9840.00
17 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 3 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03597
Vendor Number: 017023 Vendor Name:BAY CITY EQUIPMENT INDUSTRIES, INC 5/4/2026 Issued 10,067.39 10067.39
6/30/2026 Invoiced JC116720 (10,067.39) 0.00
Purchase Order: 26-03598
Vendor Number: 017024 Vendor Name:SERVER SUPPLY.COM, INC 5/4/2026 Issued 3,381.40 3381.40
5/28/2026 Invoiced 4507030 (3,095.10) 286.30
Purchase Order: 26-03599
Vendor Number: 017025 Vendor Name:NEWSERVERLIFE LLC
5/7/2026 Issued 48,795.42 48795.42
5/8/2026 Invoiced 5/7/26 (24,397.71) 24397.71
6/4/2026 Invoiced 6/3/26 (23,421.80) 975.91
Purchase Order: 26-03600
Vendor Number: 017027 Vendor Name:PEYTON CRAMER FORD
5/7/2026 Issued 66,991.95 66991.95
5/8/2026 Invoiced 92107 (66,991.95) 0.00
Purchase Order: 26-03601
Vendor Number: 011571 Vendor Name:AUDITOR-CONTROLLER
5/8/2026 Issued 335,723.49 335723.49
5/8/2026 Invoiced 5/8/26 (335,723.49) 0.00
Purchase Order: 26-03602
Vendor Number: 016623 Vendor Name:LEXIPOL, LLC
5/12/2026 Issued 6,798.26 6798.26
5/21/2026 Invoiced #INVPM11261515 (6,798.26) 0.00
Purchase Order: 26-03603
Vendor Number: 012191 Vendor Name:DATAPROSE, LLC
5/12/2026 Issued 5,962.38 5962.38
5/14/2026 Invoiced DP2602016 (5,962.38) 0.00
Purchase Order: 26-03604
Vendor Number: 015318 Vendor Name:BADGER METER
5/12/2026 Issued 5,791.04 5791.04
5/14/2026 Invoiced 80233278 (5,791.04) 0.00
Purchase Order: 26-03605
Vendor Number: 016128 Vendor Name:4IMPRINT
5/14/2026 Changed 4.36 4.36
5/19/2026 Issued 3,863.35 3867.71
6/25/2026 Invoiced 15124651 (3,867.71) 0.00
Purchase Order: 26-03606
Vendor Number: 011151 Vendor Name:C.O.R. PLUMBING SUPPLIES 5/18/2026 Issued 34,750.00 34750.00
9/3/2026 Voided - Year End (34,750.00) 0.00
18 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 4 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03606-R1
Vendor Number: 011151 Vendor Name:C.O.R. PLUMBING SUPPLIES 7/1/2026 Issued 34,750.00 34750.00
9/17/2026 Invoiced 2026 2001 (34,750.00) 0.00
Purchase Order: 26-03607
Vendor Number: 011306 Vendor Name:CONSOLIDATED ELECTRICAL DISTRIBUTOR 5/18/2026 Issued 12,726.20 12726.20
6/11/2026 Invoiced 9009-1069547 (12,726.20) 0.00
Purchase Order: 26-03608
Vendor Number: 015615 Vendor Name:COUNTY OF VENTURA - CEO 5/19/2026 Issued 12,240.21 12240.21
5/19/2026 Invoiced 5/18/26 (12,240.21) 0.00
Purchase Order: 26-03609
Vendor Number: 015987 Vendor Name:MAINTSTAR, INC.
5/21/2026 Issued 26,000.00 26000.00
5/21/2026 Invoiced 3439 (26,000.00) 0.00
Purchase Order: 26-03610
Vendor Number: 010241 Vendor Name:OILFIELD ELECTRIC & MOTOR 5/21/2026 Issued 610.00 610.00
6/25/2026 Invoiced 15737 (610.00) 0.00
Purchase Order: 26-03611
Vendor Number: 014129 Vendor Name:SAM HILL & SONS, INC
5/21/2026 Issued 29,288.00 29288.00
9/2/2026 Voided - Year End (29,288.00) 0.00
Purchase Order: 26-03611-R1
Vendor Number: 014129 Vendor Name:SAM HILL & SONS, INC
7/1/2026 Issued 29,288.00 29288.00
Purchase Order: 26-03612
Vendor Number: 013561 Vendor Name:GOVERNMENTJOBS.COM, INC. 5/27/2026 Issued 8,870.78 8870.78
6/11/2026 Invoiced INV-157212 (8,870.78) 0.00
Purchase Order: 26-03613
Vendor Number: 010960 Vendor Name:PUBLIC WORKS AGENCY
5/27/2026 Issued 15,534.00 15534.00
6/11/2026 Invoiced WPD-1414 (15,534.00) 0.00
Purchase Order: 26-03614
Vendor Number: 011303 Vendor Name:CDW GOVERNMENT INC
5/28/2026 Issued 25,109.38 25109.38
6/11/2026 Invoiced AJ5NW4Q (25,109.38) 0.00
Purchase Order: 26-03617
Vendor Number: 014639 Vendor Name:GOLD COAST ENVIRONMENTAL 6/2/2026 Issued 2,879.13 2879.13
6/30/2026 Invoiced 15325 (2,879.13) 0.00
19 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 5 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03618
Vendor Number: 015666 Vendor Name:GOVINVEST INC.
6/2/2026 Issued 7,000.00 7000.00
6/11/2026 Invoiced 2026-6947 (7,000.00) 0.00
Purchase Order: 26-03619
Vendor Number: 016763 Vendor Name:ALVAREZ, EDUARDO D
6/2/2026 Issued 6,938.00 6938.00
8/26/2026 Invoiced 81426 (6,938.00) 0.00
Purchase Order: 26-03620
Vendor Number: 017037 Vendor Name:JASON GREGORY INC
6/4/2026 Issued 19,000.00 19000.00
9/3/2026 Voided - Year End (19,000.00) 0.00
Purchase Order: 26-03620-R1
Vendor Number: 017037 Vendor Name:JASON GREGORY INC
7/1/2026 Issued 19,000.00 19000.00
Purchase Order: 26-03621
Vendor Number: 012191 Vendor Name:DATAPROSE, LLC
6/4/2026 Issued 5,951.03 5951.03
6/11/2026 Changed 0.00 5951.03
6/11/2026 Invoiced DP26052572 (5,951.03) 0.00
Purchase Order: 26-03622
Vendor Number: 016846 Vendor Name:YOUNG STERLING CONSULTING LLC 6/4/2026 Issued 15,000.00 15000.00
9/8/2026 Voided - Year End (15,000.00) 0.00
Purchase Order: 26-03622-R1
Vendor Number: 016846 Vendor Name:YOUNG STERLING CONSULTING LLC 7/1/2026 Issued 15,000.00 15000.00
Purchase Order: 26-03623
Vendor Number: 015438 Vendor Name:ENCOMPASS CONSULTANT GROUP 6/4/2026 Issued 20,000.00 20000.00
6/30/2026 Invoiced 07536 (828.00) 19172.00
9/1/2026 Voided - Year End (19,172.00) 0.00
Purchase Order: 26-03623-R1
Vendor Number: 015438 Vendor Name:ENCOMPASS CONSULTANT GROUP 7/1/2026 Issued 19,172.00 19172.00
Purchase Order: 26-03624
Vendor Number: 015580 Vendor Name:RECDESK LLC
6/4/2026 Issued 5,733.00 5733.00
6/11/2026 Invoiced RD-003208 (5,733.00) 0.00
Purchase Order: 26-03625
Vendor Number: 017005 Vendor Name:EVERYTHING2GO.COM LLC 6/8/2026 Issued 5,271.31 5271.31
6/25/2026 Invoiced EZ159A43-INV (5,271.31) 0.00
20 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 6 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03626
Vendor Number: 011623 Vendor Name:SWANK MOTION PICTURES, INC 6/9/2026 Issued 1,615.00 1615.00
6/30/2026 Invoiced DB 4365806 (525.00) 1090.00
8/18/2026 Voided - Year End (1,090.00) 0.00
Purchase Order: 26-03626-R1
Vendor Number: 011623 Vendor Name:SWANK MOTION PICTURES, INC 7/1/2026 Issued 1,090.00 1090.00
8/20/2026 Invoiced DB 4388782 (525.00) 565.00
Purchase Order: 26-03627
Vendor Number: 017039 Vendor Name:ARIZONA MACHINERY, LLC 6/10/2026 Issued 36,552.83 36552.83
9/3/2026 Voided - Year End (36,552.83) 0.00
Purchase Order: 26-03627-R1
Vendor Number: 017039 Vendor Name:ARIZONA MACHINERY, LLC 7/1/2026 Issued 36,552.83 36552.83
Purchase Order: 26-03628
Vendor Number: 017048 Vendor Name:TURF STAR, INC
6/10/2026 Issued 49,960.12 49960.12
6/30/2026 Invoiced E0008973 (49,960.12) 0.00
Purchase Order: 26-03629
Vendor Number: 016267 Vendor Name:GARCIA, JOHN
6/16/2026 Issued 19,950.00 19950.00
6/30/2026 Invoiced #113 (19,950.00) 0.00
Purchase Order: 26-03630
Vendor Number: 016842 Vendor Name:POUW, JOHANNES M.
6/16/2026 Issued 20,440.00 20440.00
6/30/2026 Invoiced 26701 (20,440.00) 0.00
Purchase Order: 26-03631
Vendor Number: 015218 Vendor Name:BARAJAS, DAVID
6/22/2026 Issued 5,860.00 5860.00
6/30/2026 Invoiced 1680 (5,860.00) 0.00
Purchase Order: 26-03632
Vendor Number: 010406 Vendor Name:FERGUSON WATERWORKS #1084 6/22/2026 Issued 6,161.70 6161.70
6/30/2026 Invoiced 0079512 (6,161.70) 0.00
Purchase Order: 26-03633
Vendor Number: 014494 Vendor Name:AXON ENTERPRISES
6/22/2026 Issued 19,756.54 19756.54
6/25/2026 Invoiced INUS453110 (2,122.66) 17633.88
6/25/2026 Invoiced INUS451716 (17,633.88) 0.00
Purchase Order: 26-03634
Vendor Number: 016683 Vendor Name:DON JAVI'S TREE SERVICE IN 6/22/2026 Issued 36,250.00 36250.00
9/1/2026 Voided - Year End (36,250.00) 0.00
21 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 7 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03634-R1
Vendor Number: 016683 Vendor Name:DON JAVI'S TREE SERVICE IN 7/1/2026 Issued 36,250.00 36250.00
Purchase Order: 26-03635
Vendor Number: 015805 Vendor Name:JUSTFOIA, INC.
6/24/2026 Issued 5,500.00 5500.00
6/25/2026 Invoiced RN29641 (5,500.00) 0.00
Purchase Order: 26-03636
Vendor Number: 015852 Vendor Name:GRISWOLD INDUSTRIES
6/24/2026 Issued 25,193.27 25193.27
9/2/2026 Voided - Year End (25,193.27) 0.00
Purchase Order: 26-03636-R1
Vendor Number: 015852 Vendor Name:GRISWOLD INDUSTRIES
7/1/2026 Issued 25,193.27 25193.27
Purchase Order: 26-03637
Vendor Number: 010689 Vendor Name:SANTA PAULA CHAMBER OF COMMERCE 6/25/2026 Issued 50,000.00 50000.00
6/30/2026 Invoiced 5/28/26 (50,000.00) 0.00
Purchase Order: 26-03638
Vendor Number: 010424 Vendor Name:FOLSOM LAKE FORD
6/30/2026 Issued 60,991.79 60991.79
6/30/2026 Invoiced FL4078 (60,991.79) 0.00
Purchase Order: 26-03639
Vendor Number: 017093 Vendor Name:HAYSTACK TEAM, INC.
6/29/2026 Issued 9,600.00 9600.00
7/9/2026 Invoiced WR5EQRYH-0001 (9,600.00) 0.00
Purchase Order: 26-03640
Vendor Number: 015852 Vendor Name:GRISWOLD INDUSTRIES
6/29/2026 Issued 4,540.00 4540.00
9/2/2026 Voided - Year End (4,540.00) 0.00
Purchase Order: 26-03640-R1
Vendor Number: 015852 Vendor Name:GRISWOLD INDUSTRIES
7/1/2026 Issued 4,540.00 4540.00
Purchase Order: 26-03643
Vendor Number: 015972 Vendor Name:FOUR STAR INVESTIGATIONS, LLC 6/30/2026 Issued 17,174.46 17174.46
6/30/2026 Invoiced 3/3/26 (17,174.46) 0.00
Purchase Order: 26-03647
Vendor Number: 017100 Vendor Name:POSITIVE COACHING ALLIANCE 6/16/2026 Issued 6,050.00 6050.00
6/30/2026 Invoiced INV-86610 (6,050.00) 0.00
Purchase Order: 26-03648
Vendor Number: 015318 Vendor Name:BADGER METER
6/30/2026 Issued 6,307.04 6307.04
6/30/2026 Invoiced 80239952 (6,307.04) 0.00
22 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 8 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-03649
Vendor Number: 016034 Vendor Name:SPIRIT OF SANTA PAULA 6/30/2026 Issued 27,000.00 27000.00
7/16/2026 Invoiced 7/16/26 (27,000.00) 0.00
Purchase Order: 26-03650
Vendor Number: 016034 Vendor Name:SPIRIT OF SANTA PAULA 6/30/2026 Issued 27,000.00 27000.00
6/30/2026 Invoiced 06/17/26 (27,000.00) 0.00
Purchase Order: 26-03656
Vendor Number: 010897 Vendor Name:UNITED WATER CONSERVATION DISTRICT 6/30/2026 Issued 419,672.84 419672.84
6/30/2026 Invoiced 1/1/26-6/30/26 (419,672.84) 0.00
Purchase Order: 26-03657
Vendor Number: 013550 Vendor Name:WHITE CAP, L.P.
6/30/2026 Issued 6,191.26 6191.26
6/30/2026 Invoiced 10024036983 (6,191.26) 0.00
Purchase Order: 26-03658
Vendor Number: 010061 Vendor Name:LOWE'S
6/30/2026 Issued 6,760.05 6760.05
6/30/2026 Invoiced 980062-QYUCTC (6,760.05) 0.00
Purchase Order: 26-03665
Vendor Number: 016034 Vendor Name:SPIRIT OF SANTA PAULA 6/30/2026 Issued 27,748.76 27748.76
6/30/2026 Invoiced FEB & MAR 2026 (27,748.76) 0.00
Purchase Order: 26-03670
Vendor Number: 016145 Vendor Name:MARK43, INC.
6/30/2026 Issued 80,142.00 80142.00
6/30/2026 Invoiced INV1672 (80,142.00) 0.00
Purchase Order: 26-03682
Vendor Number: 014494 Vendor Name:AXON ENTERPRISES
6/30/2026 Issued 102,472.88 102472.88
6/30/2026 Invoiced INUS395675 (102,472.88) 0.00
Purchase Order: 26-03685
Vendor Number: 016034 Vendor Name:SPIRIT OF SANTA PAULA 6/30/2026 Issued 79,698.93 79698.93
6/30/2026 Invoiced #0005 MAY (79,698.93) 0.00
Purchase Order: 26-03689
Vendor Number: 016599 Vendor Name:SIERRA NORTHERN RAILWAY 6/30/2026 Issued 21,375.00 21375.00
6/30/2026 Invoiced 25820 (21,375.00) 0.00
Purchase Order: 26-1001-2026-R1
Vendor Number: 014968 Vendor Name:WILLDAN FINANCIAL SERVICES 7/1/2026 Issued 2,731.00 2731.00
8/26/2026 Invoiced 010-66988 (428.25) 2302.75
23 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 9 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-1002-2026-R1
Vendor Number: 015859 Vendor Name:ROGERS, ANDERSON, MALODY & SCOTT, LLP 7/1/2026 Issued 28,700.00 28700.00
Purchase Order: 26-1010-2023-R1
Vendor Number: 010289 Vendor Name:PROUSYS, INC
7/1/2026 Issued 17,410.00 17410.00
Purchase Order: 26-1011-2023-R1
Vendor Number: 015593 Vendor Name:CANNON CORPORATION
7/1/2026 Issued 120,028.86 120028.86
9/17/2026 Invoiced 96647 (10,510.25) 109518.61
Purchase Order: 26-1028-2025-R1
Vendor Number: 013911 Vendor Name:MICHAEL K. NUNLEY & ASSOCIATES, INC. 7/1/2026 Issued 2,020,672.70 2020672.70
Purchase Order: 26-1031-2026
Vendor Number: 016746 Vendor Name:PACIFIC ENERGY CONCEPTS, LLC 5/6/2026 Issued 39,948.00 39948.00
9/1/2026 Voided - Year End (39,948.00) 0.00
Purchase Order: 26-1031-2026-R1
Vendor Number: 016746 Vendor Name:PACIFIC ENERGY CONCEPTS, LLC 7/1/2026 Issued 39,948.00 39948.00
Purchase Order: 26-1032-2026
Vendor Number: 014663 Vendor Name:PHOENIX CIVIL ENGINEERING, INC. 5/28/2026 Issued 167,359.20 167359.20
6/25/2026 Invoiced 26115 (5,637.50) 161721.70
6/30/2026 Invoiced 26147 (5,555.00) 156166.70
9/1/2026 Voided - Year End (156,166.70) 0.00
Purchase Order: 26-1032-2026-R1
Vendor Number: 014663 Vendor Name:PHOENIX CIVIL ENGINEERING, INC. 7/1/2026 Issued 156,166.70 156166.70
Purchase Order: 26-1034-2026
Vendor Number: 012696 Vendor Name:TORO ENTERPRISES, INC. 5/28/2026 Issued 1,363,614.00 1363614.00
9/2/2026 Voided - Year End (1,363,614.00) 0.00
Purchase Order: 26-1034-2026-R1
Vendor Number: 012696 Vendor Name:TORO ENTERPRISES, INC. 7/1/2026 Issued 1,363,614.00 1363614.00
Purchase Order: 26-1035-2025-R1
Vendor Number: 012696 Vendor Name:TORO ENTERPRISES, INC. 7/1/2026 Issued 443,283.00 443283.00
Purchase Order: 26-1040-2026
Vendor Number: 015529 Vendor Name:BKM OFFICE ENVIRONMENTS 6/8/2026 Issued 24,689.00 24689.00
8/31/2026 Voided - Year End (24,689.00) 0.00
24 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 10 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 26-1040-2026-R1
Vendor Number: 015529 Vendor Name:BKM OFFICE ENVIRONMENTS 7/1/2026 Issued 24,689.00 24689.00
9/3/2026 Invoiced 01 (24,689.00) 0.00
Purchase Order: 26-1041-2026
Vendor Number: 015529 Vendor Name:BKM OFFICE ENVIRONMENTS 6/8/2026 Issued 49,898.00 49898.00
8/31/2026 Voided - Year End (49,898.00) 0.00
Purchase Order: 26-1041-2026-R1
Vendor Number: 015529 Vendor Name:BKM OFFICE ENVIRONMENTS 7/1/2026 Issued 49,898.00 49898.00
9/3/2026 Invoiced 001 (32,299.00) 17599.00
Purchase Order: 26-1042-2026
Vendor Number: 015529 Vendor Name:BKM OFFICE ENVIRONMENTS 6/8/2026 Issued 24,789.00 24789.00
8/31/2026 Voided - Year End (24,789.00) 0.00
Purchase Order: 26-1042-2026-R1
Vendor Number: 015529 Vendor Name:BKM OFFICE ENVIRONMENTS 7/1/2026 Issued 24,789.00 24789.00
9/3/2026 Invoiced 1 (24,789.00) 0.00
Purchase Order: 26-1043-2026
Vendor Number: 017091 Vendor Name:GOMEZ, ESTEBAN
6/24/2026 Issued 49,950.00 49950.00
9/3/2026 Voided - Year End (49,950.00) 0.00
Purchase Order: 26-1043-2026-R1
Vendor Number: 017091 Vendor Name:GOMEZ, ESTEBAN
7/1/2026 Issued 49,950.00 49950.00
Purchase Order: 26-1045-2026
Vendor Number: 017092 Vendor Name:SOLAR ROOFING AND ENERGY STORAGE INC. 6/24/2026 Issued 145,912.00 145912.00
9/3/2026 Voided - Year End (145,912.00) 0.00
Purchase Order: 26-1045-2026-R1
Vendor Number: 017092 Vendor Name:SOLAR ROOFING AND ENERGY STORAGE INC. 7/1/2026 Issued 145,912.00 145912.00
Purchase Order: 26-1049-2025-R1
Vendor Number: 012696 Vendor Name:TORO ENTERPRISES, INC. 7/1/2026 Issued 145,613.00 145613.00
Purchase Order: 27-03641
Vendor Number: 014852 Vendor Name:MCCI
7/7/2026 Issued 7,857.85 7857.85
7/9/2026 Invoiced RN29660 (7,857.85) 0.00
Purchase Order: 27-03642
Vendor Number: 017099 Vendor Name:MAIL MANAGER INC.
7/7/2026 Issued 13,852.00 13852.00
8/6/2026 Invoiced 300123 (11,923.13) 1928.87
25 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 11 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 27-03644
Vendor Number: 017098 Vendor Name:PARKER ANDERSON ENRICHMENT CENTRAL LA 7/7/2026 Issued 38,475.00 38475.00
8/6/2026 Invoiced #2330 (38,475.00) 0.00
Purchase Order: 27-03645
Vendor Number: 017097 Vendor Name:BEYOND EXCITING CORPORATION 7/7/2026 Issued 40,000.00 40000.00
8/6/2026 Invoiced 7/20/26 (40,000.00) 0.00
Purchase Order: 27-03646
Vendor Number: 015516 Vendor Name:MAINTAINX, INC.
7/7/2026 Issued 5,850.00 5850.00
7/9/2026 Invoiced E60E31AD-0015 (5,850.00) 0.00
Purchase Order: 27-03651
Vendor Number: 015920 Vendor Name:CORE & MAIN LP
7/16/2026 Issued 38,731.86 38731.86
8/20/2026 Invoiced Z410675 (25,821.24) 12910.62
9/3/2026 Invoiced Z467513 (12,910.62) 0.00
Purchase Order: 27-03652
Vendor Number: 010218 Vendor Name:NEW IMAGE AUTO BODY
7/16/2026 Issued 12,231.68 12231.68
7/23/2026 Invoiced 52082970 (12,231.68) 0.00
Purchase Order: 27-03653
Vendor Number: 011389 Vendor Name:TYLER TECHNOLOGIES, INC 7/20/2026 Issued 16,682.52 16682.52
7/23/2026 Invoiced CI100-00303973 (16,682.52) 0.00
Purchase Order: 27-03654
Vendor Number: 010017 Vendor Name:LIEBERT CASSIDY WHITMORE 7/20/2026 Issued 5,280.00 5280.00
7/23/2026 Invoiced 324394 (5,280.00) 0.00
Purchase Order: 27-03655
Vendor Number: 010653 Vendor Name:LAFCO
7/20/2026 Issued 11,638.00 11638.00
7/23/2026 Invoiced 7/1/26-6/30/27 (11,638.00) 0.00
Purchase Order: 27-03659
Vendor Number: 011341 Vendor Name:CALIFORNIA JPIA
7/22/2026 Issued 2,947,400.00 2947400.00
7/23/2026 Invoiced PRIM-00225 (2,947,400.00) 0.00
Purchase Order: 27-03660
Vendor Number: 011341 Vendor Name:CALIFORNIA JPIA
7/22/2026 Issued 425,027.00 425027.00
7/23/2026 Invoiced PROP00219 (425,027.00) 0.00
Purchase Order: 27-03661
Vendor Number: 014475 Vendor Name:HUBER TECHNOLOGY
7/31/2026 Issued 10,120.52 10120.52
26 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 12 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 27-03662
Vendor Number: 012750 Vendor Name:JORDANO'S INC. AND SUBSIDIARIES 7/24/2026 Issued 30,000.00 30000.00
7/24/2026 Changed 0.00 30000.00
8/20/2026 Invoiced 7411742 (285.82) 29714.18
8/20/2026 Invoiced 7418571 (504.01) 29210.17
8/20/2026 Invoiced 7422429 (402.69) 28807.48
8/20/2026 Invoiced 7415067 (537.67) 28269.81
8/20/2026 Invoiced 7411741 (524.00) 27745.81
8/20/2026 Invoiced 7408097 (749.69) 26996.12
8/20/2026 Invoiced 7404881 (683.72) 26312.40
9/17/2026 Invoiced 7426029 (434.47) 25877.93
9/17/2026 Invoiced 7440399 (285.82) 25592.11
9/17/2026 Invoiced 7440398 (690.79) 24901.32
9/17/2026 Invoiced 7433169 (848.67) 24052.65
9/17/2026 Invoiced 7426030 (285.82) 23766.83
9/17/2026 Invoiced 7429466 (654.32) 23112.51
Purchase Order: 27-03663
Vendor Number: 016808 Vendor Name:AZUL FOUNDATION
7/31/2026 Issued 40,000.00 40000.00
8/20/2026 Invoiced 040 (3,307.20) 36692.80
8/20/2026 Invoiced 041 (4,996.14) 31696.66
8/20/2026 Invoiced 042 (7,660.80) 24035.86
8/20/2026 Invoiced 039 (1,754.40) 22281.46
9/3/2026 Invoiced 043 (6,267.00) 16014.46
9/17/2026 Invoiced 044 (5,218.65) 10795.81
Purchase Order: 27-03664
Vendor Number: 013561 Vendor Name:GOVERNMENTJOBS.COM, INC. 8/3/2026 Issued 5,165.61 5165.61
8/6/2026 Invoiced INV-161467 (5,165.61) 0.00
Purchase Order: 27-03666
Vendor Number: 016112 Vendor Name:CUSHMAN CONTRACTING CORPORATION 8/5/2026 Issued 4,572.00 4572.00
Purchase Order: 27-03667
Vendor Number: 010580 Vendor Name:INTERFACE CHILDREN FAMILY SVCS 8/5/2026 Issued 6,367.00 6367.00
8/20/2026 Invoiced 8370 (6,367.00) 0.00
Purchase Order: 27-03668
Vendor Number: 013344 Vendor Name:WEST COAST AIR CONDITIONING 8/6/2026 Issued 27,200.00 27200.00
27 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 13 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 27-03669
Vendor Number: 016010 Vendor Name:EXPRESS SERVICES, INC. 8/7/2026 Issued 40,000.00 40000.00
9/3/2026 Invoiced 34373216 (779.04) 39220.96
9/3/2026 Invoiced 34344894 (1,468.64) 37752.32
9/17/2026 Invoiced 344440501 (712.40) 37039.92
Purchase Order: 27-03672
Vendor Number: 014129 Vendor Name:SAM HILL & SONS, INC
8/12/2026 Issued 54,650.00 54650.00
Purchase Order: 27-03673
Vendor Number: 010140 Vendor Name:ECONOMIC DEVELOPMENT COLLABORATIVE 8/14/2026 Issued 6,300.00 6300.00
8/20/2026 Invoiced 3007 (6,300.00) 0.00
Purchase Order: 27-03674
Vendor Number: 011303 Vendor Name:CDW GOVERNMENT INC
8/14/2026 Issued 18,110.30 18110.30
9/17/2026 Invoiced AK8B91J (18,110.30) 0.00
Purchase Order: 27-03675
Vendor Number: 015616 Vendor Name:ACUANTIA INC.
8/17/2026 Issued 6,274.61 6274.61
Purchase Order: 27-03676
Vendor Number: 014053 Vendor Name:AMERICA IN BLOOM SANTA PAULA 8/17/2026 Issued 20,000.00 20000.00
8/20/2026 Invoiced 379 (20,000.00) 0.00
Purchase Order: 27-03677
Vendor Number: 017139 Vendor Name:PACE SUPPLY CORP
8/18/2026 Issued 15,814.35 15814.35
8/18/2026 Changed 0.00 15814.35
8/18/2026 Changed 0.00 15814.35
9/17/2026 Invoiced 3811703232 (3,664.25) 12150.10
9/17/2026 Invoiced 3811703232-1 (2,179.26) 9970.84
Purchase Order: 27-03678
Vendor Number: 014968 Vendor Name:WILLDAN FINANCIAL SERVICES 8/18/2026 Issued 16,040.11 16040.11
8/20/2026 Invoiced 010-66881 (16,040.11) 0.00
Purchase Order: 27-03679
Vendor Number: 015616 Vendor Name:ACUANTIA INC.
8/20/2026 Issued 4,842.79 4842.79
Purchase Order: 27-03680
Vendor Number: 017139 Vendor Name:PACE SUPPLY CORP
8/24/2026 Issued 22,843.08 22843.08
Purchase Order: 27-03681
Vendor Number: 015884 Vendor Name:NATIONAL AUTO FLEET GROUP 8/24/2026 Issued 128,099.53 128099.53
28 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 14 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 27-03684
Vendor Number: 016128 Vendor Name:4IMPRINT
8/25/2026 Issued 164.90 164.90
9/17/2026 Invoiced 15478782 (164.90) 0.00
Purchase Order: 27-03686
Vendor Number: 015236 Vendor Name:CIVIC PLUS / PATTI CORPORATION 8/26/2026 Issued 8,888.99 8888.99
9/3/2026 Invoiced 367537 (8,888.99) 0.00
Purchase Order: 27-03687
Vendor Number: 013039 Vendor Name:GRANICUS, INC.
8/26/2026 Issued 29,738.16 29738.16
9/3/2026 Invoiced 235409 (29,738.16) 0.00
Purchase Order: 27-03688
Vendor Number: 017140 Vendor Name:UNITED AIR HEATING & AIR CONDITIONING INC 8/27/2026 Issued 7,914.51 7914.51
8/27/2026 Invoiced 8272026A (7,914.51) 0.00
Purchase Order: 27-03691
Vendor Number: 010791 Vendor Name:SOFT CHOICE CORPORATION 9/1/2026 Issued 38,089.46 38089.46
Purchase Order: 27-03692
Vendor Number: 017140 Vendor Name:UNITED AIR HEATING & AIR CONDITIONING INC 9/1/2026 Issued 10,275.00 10275.00
Purchase Order: 27-03693
Vendor Number: 012191 Vendor Name:DATAPROSE, LLC
7/1/2026 Issued 76,881.10 76881.10
9/3/2026 Invoiced DP2603641 (12,432.88) 64448.22
Purchase Order: 27-03694
Vendor Number: 016322 Vendor Name:DOCUSIGN, INC
9/8/2026 Issued 2,760.00 2760.00
9/17/2026 Invoiced 111100729642 (2,760.00) 0.00
Purchase Order: 27-03695
Vendor Number: 011777 Vendor Name:ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. 9/9/2026 Issued 5,400.00 5400.00
Purchase Order: 27-03696
Vendor Number: 014639 Vendor Name:GOLD COAST ENVIRONMENTAL 9/10/2026 Issued 3,126.02 3126.02
Purchase Order: 27-03697
Vendor Number: 016764 Vendor Name:CLP ENGINEERING, LLC
7/1/2026 Issued 250,000.00 250000.00
9/17/2026 Invoiced CLPE-0000005179 (33,206.00) 216794.00 Purchase Order: 27-03699
Vendor Number: 010975 Vendor Name:VENTURA REGIONAL SANITATION DISTRICT 9/15/2026 Issued 810,133.00 810133.00
9/17/2026 Invoiced 234200-7/31/26 (57,188.45) 752944.55 29 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 15 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 27-03701
Vendor Number: 017139 Vendor Name:PACE SUPPLY CORP
9/17/2026 Issued 192,358.83 192358.83
Purchase Order: 27-03703
Vendor Number: 015796 Vendor Name:KATOM RESTAURANT SUPPLY, INC 9/21/2026 Issued 12,253.48 12253.48
Purchase Order: 27-03706
Vendor Number: 015796 Vendor Name:KATOM RESTAURANT SUPPLY, INC 9/23/2026 Issued 8,338.42 8338.42
Purchase Order: 27-03707
Vendor Number: 016023 Vendor Name:HUNGRY MAN
9/30/2026 Issued 32,911.41 32911.41
Purchase Order: 27-03708
Vendor Number: 017140 Vendor Name:UNITED AIR HEATING & AIR CONDITIONING INC 9/30/2026 Issued 6,236.00 6236.00
Purchase Order: 27-1007-2023
Vendor Number: 015442 Vendor Name:MARIPOSA LANDSCAPES, INC. 7/30/2026 Issued 66,355.28 66355.28
8/20/2026 Invoiced 121449 (5,315.40) 61039.88
Purchase Order: 27-1012-2026
Vendor Number: 015874 Vendor Name:CHANDLER ASSET MANAGEMENT, INC. 8/14/2026 Issued 37,200.00 37200.00
8/20/2026 Invoiced 2607SANTAPAU (2,743.87) 34456.13
9/17/2026 Invoiced 2608SANTAPAU (2,748.87) 31707.26
Purchase Order: 27-1018-2024
Vendor Number: 016402 Vendor Name:AQUAPULSE CHEMICALS LLC 8/13/2026 Issued 41,600.00 41600.00
8/20/2026 Invoiced 2607006969 (6,843.20) 34756.80
8/20/2026 Invoiced 2607006954 (3,631.47) 31125.33
30 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 16 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 27-1025-2025
Vendor Number: 011161 Vendor Name:CRAGOE PEST SERVICES INC 7/31/2026 Issued 21,300.00 21300.00
8/20/2026 Invoiced 172-00337825 (50.00) 21250.00
8/20/2026 Invoiced 172-00335613 (45.00) 21205.00
8/20/2026 Invoiced 172-00336796 (45.00) 21160.00
8/20/2026 Invoiced 172-00336789 (45.00) 21115.00
8/20/2026 Invoiced 172-00335612 (40.00) 21075.00
8/20/2026 Invoiced 172-00336171 (40.00) 21035.00
8/20/2026 Invoiced 172-00339266 (15.00) 21020.00
8/20/2026 Invoiced 172-00339157 (35.00) 20985.00
8/20/2026 Invoiced 172-00339154 (35.00) 20950.00
8/20/2026 Invoiced 172-00337860 (110.00) 20840.00
8/20/2026 Invoiced 172-00338538 (110.00) 20730.00
8/20/2026 Invoiced 172-00336788 (35.00) 20695.00
8/20/2026 Invoiced 172-00337850 (45.00) 20650.00
8/20/2026 Invoiced 172-00337830 (30.00) 20620.00
8/20/2026 Invoiced 172-00339161 (25.00) 20595.00
8/20/2026 Invoiced 172-00337829 (55.00) 20540.00
8/20/2026 Invoiced 172-00339158 (65.00) 20475.00
8/20/2026 Invoiced 172-00339159 (35.00) 20440.00
8/20/2026 Invoiced 172-00338527 (45.00) 20395.00
8/20/2026 Invoiced 172-00337826 (30.00) 20365.00
8/20/2026 Invoiced 172-00337827 (35.00) 20330.00
8/20/2026 Invoiced 172-00336798 (45.00) 20285.00
8/20/2026 Invoiced 172-00337823 (45.00) 20240.00
8/20/2026 Invoiced 172-00337824 (70.00) 20170.00
8/20/2026 Invoiced 172-00339156 (45.00) 20125.00
8/20/2026 Invoiced 172-00339155 (45.00) 20080.00
8/20/2026 Invoiced 172-00339160 (45.00) 20035.00
8/20/2026 Invoiced 172-00337828 (25.00) 20010.00
9/17/2026 Invoiced 172-00342654 (65.00) 19945.00
9/17/2026 Invoiced 172-00342655 (35.00) 19910.00
9/17/2026 Invoiced 172-00339786 (45.00) 19865.00
9/17/2026 Invoiced 172-00337942 (45.00) 19820.00
9/17/2026 Invoiced 172-00341345 (50.00) 19770.00
9/17/2026 Invoiced 172-00342656 (45.00) 19725.00
9/17/2026 Invoiced 172-00341343 (45.00) 19680.00
9/17/2026 Invoiced 172-00341344 (70.00) 19610.00
9/17/2026 Invoiced 172-00342652 (45.00) 19565.00
9/17/2026 Invoiced 172-00342651 (45.00) 19520.00
9/17/2026 Invoiced 172-00342657 (25.00) 19495.00
9/17/2026 Invoiced 172-00342650 (35.00) 19460.00
9/17/2026 Invoiced 172-00339239 (45.00) 19415.00
9/17/2026 Invoiced 172-00341346 (30.00) 19385.00
31 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 17 of 19
Date Activity Type Payable ID Activity Amount Balance
9/17/2026 Invoiced 172-00339227 (40.00) 19345.00
9/17/2026 Invoiced 172-00342797 (15.00) 19330.00
9/17/2026 Invoiced 172-00342653 (35.00) 19295.00
9/17/2026 Invoiced 172-00341350 (30.00) 19265.00
9/17/2026 Invoiced 172-00341347 (35.00) 19230.00
9/17/2026 Invoiced 172-00339238 (35.00) 19195.00
9/17/2026 Invoiced 172-00342037 (45.00) 19150.00
9/17/2026 Invoiced 172-00340711 (45.00) 19105.00
9/17/2026 Invoiced 172-00339784 (45.00) 19060.00
9/17/2026 Invoiced 172-00341349 (55.00) 19005.00
9/17/2026 Invoiced 172-00341348 (25.00) 18980.00
9/17/2026 Invoiced 172-00340722 (110.00) 18870.00
9/17/2026 Invoiced 172-00337941 (40.00) 18830.00
9/17/2026 Invoiced 172-00342060 (110.00) 18720.00
Purchase Order: 27-1028-2025
Vendor Number: 013911 Vendor Name:MICHAEL K. NUNLEY & ASSOCIATES, INC. 7/1/2026 Issued 613,822.00 613822.00
Purchase Order: 27-1028-2026
Vendor Number: 011524 Vendor Name:SOLID WASTE SOLUTIONS 8/13/2026 Issued 25,000.00 25000.00
9/3/2026 Invoiced 227 (2,853.75) 22146.25
9/17/2026 Invoiced 228 (605.00) 21541.25
Purchase Order: 27-1030-2025
Vendor Number: 013544 Vendor Name:LARRY WALKER ASSOCIATES, INC. 7/1/2026 Issued 90,000.00 90000.00
9/3/2026 Invoiced 00506.15-1 (8,540.50) 81459.50
Purchase Order: 27-1033-2025
Vendor Number: 014369 Vendor Name:GSI WATER SOLUTIONS, INC. 7/1/2026 Issued 194,515.00 194515.00
9/3/2026 Invoiced 00694.012 - 12 (33,159.55) 161355.45
Purchase Order: 27-1034-2025
Vendor Number: 015633 Vendor Name:M6 CONSULTING, INC.
8/25/2026 Issued 397,250.00 397250.00
Purchase Order: 27-1037-2026
Vendor Number: 015987 Vendor Name:MAINTSTAR, INC.
7/7/2026 Issued 27,000.00 27000.00
7/9/2026 Invoiced 3599 (27,000.00) 0.00
Purchase Order: 27-1039-2026
Vendor Number: 010527 Vendor Name:HDL COREN & CONE
8/25/2026 Issued 14,000.00 14000.00
8/26/2026 Invoiced SIN065917 (3,500.00) 10500.00
32 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 18 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 27-1046-2025
Vendor Number: 013711 Vendor Name:INDEPENDENT ORDER OF ODD FELLOWS 7/1/2026 Issued 33,665.28 33665.28
7/23/2026 Invoiced AUGUST 2026 (3,060.48) 30604.80
8/26/2026 Invoiced SEPTEMBER 2026 (3,060.48) 27544.32
9/17/2026 Invoiced OCTOBER 2026 (3,060.48) 24483.84
Purchase Order: 27-1047-2026
Vendor Number: 017115 Vendor Name:DOWNSTREAM SERVICES, INC 7/27/2026 Issued 75,837.00 75837.00
Purchase Order: 27-1048-2026
Vendor Number: 010689 Vendor Name:SANTA PAULA CHAMBER OF COMMERCE 8/6/2026 Issued 30,000.00 30000.00
8/20/2026 Invoiced 1821 (30,000.00) 0.00
Purchase Order: 27-1052-2025
Vendor Number: 016863 Vendor Name:OAKRIDGE LANDSCAPE, INC. 7/1/2026 Issued 161,605.76 161605.76
9/3/2026 Invoiced INV6323 (13,467.15) 148138.61
9/17/2026 Invoiced #INV6758 (13,467.15) 134671.46
Purchase Order: 27-1054-2026
Vendor Number: 017147 Vendor Name:COMMON SENSE AI INC.
9/1/2026 Issued 20,000.00 20000.00
9/17/2026 Invoiced 1019 (5,000.00) 15000.00
Purchase Order: 27-1057-2026
Vendor Number: 016027 Vendor Name:YUNEX LLC
7/13/2026 Issued 69,276.81 69276.81
7/13/2026 Changed 0.00 69276.81
Purchase Order: 27-1061-2025
Vendor Number: 014686 Vendor Name:HASA, INC.
7/1/2026 Issued 60,000.00 60000.00
8/6/2026 Invoiced 1145696 (1,703.56) 58296.44
8/6/2026 Invoiced 1145695 (504.12) 57792.32
8/6/2026 Invoiced 1145693 (469.35) 57322.97
8/6/2026 Invoiced 1145692 (1,112.53) 56210.44
8/6/2026 Invoiced 1145691 (3,233.29) 52977.15
9/17/2026 Invoiced 1157362 (695.33) 52281.82
Purchase Order: 27-1065-2026
Vendor Number: 015640 Vendor Name:HUITT-ZOLLARS, INC.
7/6/2026 Issued 26,160.00 26160.00
9/3/2026 Invoiced 3164500107 (20,425.00) 5735.00
Purchase Order: 27-1069-2026
Vendor Number: 015989 Vendor Name:MERCHANT MCINTYRE & ASSOCIATES, LLC 7/13/2026 Issued 60,000.00 60000.00
7/23/2026 Invoiced 109-2026-07 (5,000.00) 55000.00
9/3/2026 Invoiced 109-2026-09 (5,000.00) 50000.00
33 Purchase Order Activity Report Issued Date Range 05/01/2026 - 09/30/2026 10/1/2026 10:10:21 AM Page 19 of 19
Date Activity Type Payable ID Activity Amount Balance
Purchase Order: 27-1070-2026
Vendor Number: 016345 Vendor Name:UNION MATERIALS TESTING, INC. 7/6/2026 Issued 30,062.00 30062.00
Purchase Order: 27-1075-2026
Vendor Number: 014129 Vendor Name:SAM HILL & SONS, INC
7/17/2026 Issued 150,000.00 150000.00
Purchase Order: 27-1077-2026
Vendor Number: 010975 Vendor Name:VENTURA REGIONAL SANITATION DISTRICT 9/15/2026 Issued 1,422,590.00 1422590.00
9/17/2026 Invoiced 234302-7/31/26 (131,234.78) 1291355.22 Purchase Order: 27-1080-2026
Vendor Number: 013360 Vendor Name:ENGEO INCORPORATED
9/15/2026 Issued 66,150.00 66150.00
9/17/2026 Invoiced 313719 (1,872.50) 64277.50
Purchase Order: 27-1082-2026
Vendor Number: 016935 Vendor Name:PYRO SPECTACULARS INC 9/16/2026 Issued 50,000.00 50000.00
Purchase Order: 27-1083-2026
Vendor Number: 014719 Vendor Name:INTERWEST CONSULTING GROUP 9/21/2026 Issued 80,000.00 80000.00
34 To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: AMENDMENT NO. 1 TO THE SUPPLY SERVICES AGREEMENT WITH HASA INC.

Date: October 7, 2026
Agenda Item: 9.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

It is recommended that the City Council:

BACKGROUND:

On December 10, 2025, the City Council approved a three-year Supply Services Agreement with Hasa Inc. for the supply and delivery of sodium hypochlorite to the City’s wells and water treatment facilities for an amount not to exceed $180,000.

Sodium hypochlorite is the Water Division’s primary disinfectant and is required to maintain a safe and reliable potable water supply. The original agreement estimated annual usage between approximately 14,000 and 17,000 gallons, while recognizing that actual usage may vary based on population growth, water demand, temperature, and water quality.

The agreement established fiscal-year limits of $33,550 for the partial FY 2025/26 period, $60,000 for FY 2026/27, $60,000 for FY 2027/28, and $26,450 for the partial FY 2028/29 period.

ANALYSIS:

The contract limit of $33,550 for the partial FY 2025/26 period was fully expended, and an additional Hasa invoice in the amount of $3,817.50 remains outstanding.

Several factors contributed to expenditures exceeding the original estimate. A number of Hasa invoices for chemical deliveries from FY 2024/25 were received after the close of that fiscal year and required processing in FY 2025/26. Chemical usage also increased due to the filling and operation of newly constructed water storage tanks, increased construction-water demand, additional residential water use associated with new development, and weather conditions that increased disinfectant demand.
35 Staff recommends increasing the total not-to-exceed contract amount from $180,000 to $250,000. The revised contract authority will be allocated as follows:

Fiscal Year Contract Period Current Contract Limit Proposed Contract Limit FY 2025/26 Prorated Partial Year $33,550 $40,000
FY 2026/27 Full Year $60,000 $85,000
FY 2027/28 Full Year $60,000 $85,000
FY 2028/29 Prorated Partial Year $26,450 $40,000
Total $180,000 $250,000
The proposed amendment increases the contractual not-to-exceed amount only and does not request an additional appropriation of $70,000. Sodium hypochlorite will continue to be ordered on an as-needed basis based on actual system demand. Increasing the contract authority provides sufficient purchasing capacity to address unanticipated fluctuations in chemical usage through the remainder of the agreement.

STRATEGIC PLAN:

Infrastructure, Transportation & Mobility
Goal: Maintain and develop the City’s infrastructure to be safe, sustainable, innovative and cost-efficient.

This contract will facilitate the uninterrupted operation of the City's potable drinking water system for City residents and businesses.

FISCAL IMPACTS:

The proposed amendment increases the total contract not-to-exceed amount by $70,000, from $180,000 to $250,000. The increase amount will be covered by decreasing the budgets of other line items to cover the necessary budget adjustment. This will be done at the City Manager level.

OPTIONS:

The Council has the following available alternative option to Staff’s recommendations:

1. Approve Contract Amendment No. 1 at a different not-to-exceed amount and direct staff to revise the agreement accordingly

2. Authorize only the contract increase necessary to address the outstanding FY 2025/26 invoice and direct staff to return at a later date if additional contract authority is needed.

3. Do not approve Contract Amendment No. 1. This would leave insufficient contract authority to pay the outstanding invoice and could adversely affect the City’s relationship with Hasa Inc., delay future chemical deliveries, and create a risk to the Water Division’s ability to maintain uninterrupted water service.

ATTACHMENTS:
36 EXHIBIT A_Hasa 3-Year Agreement.pdf
EXHIBIT B_Amendment No.1.pdf
37 EXHIBIT A
Hasa Inc. Three-Year Agreement
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 EXHIBIT B
Hasa Inc. Amendment No.1
55 65283.00007\45063416.3

FIRST AMENDMENT TO THE

SUPPLY SERVICES AGREEMENT BETWEEN

THE CITY OF SANTA PAULA AND
HASA INC.

THIS FIRST AMENDMENT (“Amendment”) is made and entered into this 8th day of OCTOBER 2026, by and between the CITY OF SANTA PAULA, a general law City and Municipal Corporation existing under the laws of California (“City”), and Hasa Inc. a California corporation (“Consultant”).

1. RECITALS. This Amendment is made with reference to the following facts and objectives:

A. On December 10, 2025, the City and Consultant entered into a Supply Services Agreement (the “Agreement”) for the provision of sodium hypochlorite supply and delivery services on an as-needed basis for a cumulative not-to-exceed amount of $180,000, allocated as follows: $33,550 for the remainder of FY 2025/26, $60,000 for FY 2026/27, $60,000 for FY 2027/28, and $26,450 for the portion of FY 2028/29
B. The City and Consultant now desire to increase the cumulative not-to-exceed amount under the Agreement to $250,000 and revise the fiscal-year limits as follows: $40,000 for the prorated FY 2025/26 period; $85,000 for FY 2026/27; $85,000 for FY 2027/28; and $40,000 for the prorated FY 2028/29 period.

2. AMENDMENT. In consideration of the foregoing and pursuant to Sections 3.2.1 and

3.7.14 of the Agreement, the Agreement is amended as follows:

A. Subsection 3.2.1, entitled “Compensation,” of Section 3.2, entitled “Compensation,” is hereby amended to read as follows:
“3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. Total compensation shall not exceed Forty Thousand Dollars ($40,000.00) for FY 2025–2026, Eighty-Five Thousand Dollars ($85,000.00) for FY 2026–2027, Eighty-Five Thousand Dollars ($85,000.00) for FY 2027–2028, and Forty Thousand Dollars ($40,000.00) for the portion of FY 2028–2029, for a cumulative not-to-exceed amount of Two Hundred Fifty Thousand Dollars ($250,000.00) for the term of this Agreement without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
56 65283.00007\45063416.3

3. COUNTERPARTS. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.

4. LIMITED AMENDMENT. Except as modified by this Amendment, all other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between this Amendment and the Agreement, the provisions of this Amendment shall control. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment.

This Amendment is executed on and shall become effective as of the first date written above.

CITY OF SANTA PAULA HASA INC
_________________________________ ____________________________ Dan Singer,
City Manager

ATTEST:
_____________________________ _____________________________ Julie Latshaw,
City Clerk
APPROVED AS TO FORM: Taxpayer ID No.
_________________________________ **2nd Signature required for Corporations.

Kellan Martz
City Attorney

57 To: Honorable Mayor and Members of the City Council Regular From: Greg Barnes, Parks and Recreation Director
Subject: GRANT APPLICATION TO THE CALIFORNIA DEPARTMENT OF PARKS

AND RECREATION OFFICE OF GRANTS AND LOCAL SERVICES
ROUND 5
Date: October 7, 2026
Agenda Item: 9.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

BACKGROUND:

The Statewide Park Development and Community Revitalization Program (SPP) is a competitive grant program administered by the California Department of Parks and Recreation’s Office of Grants and Local Services (OGALS). The program provides funding to create new parks and expand or renovate existing parks and recreational opportunities in critically underserved and climate-vulnerable communities throughout California.

SPP Round 5 is funded through Proposition 4, the 2024 Climate Bond, with approximately $188.5 million available statewide. Eligible applicants may request between $200,000 and $8.5 million per project, and no local matching funds are required. Applications for SPP Round 5 are due December 17, 2026.

The City has been working to develop a long-term vision for Fagan Barranca Park following the removal of mature eucalyptus trees within the Barranca. The trees presented safety concerns due to their condition and proximity to surrounding properties, as well as increased fire risk to nearby homes. Their removal provided the City with an opportunity to evaluate the future of the Barranca and identify improvements that would create a safer, more accessible, and usable recreational space for the surrounding community.

As part of this effort, the City has conducted community outreach to gather input regarding desired improvements and priorities for the site. Community feedback has helped guide the development of the project and will continue to inform the final design. 58 Resolution No. 7361 is a required component of the SPP Round 5 application process and authorizes the City to apply for grant funding and fulfill the requirements associated with the grant should funding be awarded.

ANALYSIS:

Staff has identified SPP Round 5 as a potential funding opportunity to advance the Fagan Barranca Park Project from planning and community engagement into design and future construction.

The proposed project would transform the Barranca into an improved linear recreational space while maintaining the unique character of the site. Improvements being considered include an ADA-accessible walking path, new native and drought-tolerant landscaping, shade trees, seating areas, lighting, interpretive and educational elements, pollinator habitat, drainage and stormwater improvements, and other recreational and supporting amenities.

The project provides an opportunity to address several community priorities within a single improvement effort. In addition to expanding access to outdoor recreation, the project would restore tree canopy following the removal of the eucalyptus trees, introduce climateappropriate landscaping, improve pedestrian accessibility and connectivity, provide additional shade, and create a more welcoming recreational environment for residents living near the Barranca.

The City will continue to refine the project scope, design, cost estimate, and proposed amenities as part of the SPP application process. Final improvements will be based on community input, site conditions, available funding, and applicable SPP requirements.

SPP Round 5 provides an opportunity for the City to pursue significant State funding for the project without a required local match. If awarded, grant funding would allow the City to make a substantial investment in Fagan Barranca Park while reducing the need to rely on local funding sources for construction.

As part of the application process, OGALS requires applicants to submit an authorizing resolution approved by the governing body. Adoption of Resolution No. 7361 will authorize staff to submit the SPP Round 5 application and complete the necessary documents associated with the grant application and, if awarded, grant administration.

The SPP Round 5 application deadline is December 17, 2026. Staff recommends adoption of Resolution No. 7361 to allow the City to proceed with the application and continue pursuing outside funding for the Fagan Barranca Park Project. Staff anticipates submitting a grant request for $2-3 million dollars with no required match.

STRATEGIC PLAN:

D. Healthy, Connected & Thriving Community
Objective D.5 – Fagan Barranca Park Master Plan: Pursue funding and build partnerships to implement the Master Restoration Plan.

The proposed SPP Round 5 grant application directly advances Objective D.5 by pursuing outside funding for implementation of the Fagan Barranca Park Master Plan. The Strategic 59 Plan specifically identifies the following tasks associated with this objective:

1. Present the master plan to the City Council.

2. Identify funding to implement the Master Plan.

3. Engage resident volunteer efforts around a community build plan.

Submission of an SPP Round 5 application directly supports the second identified task by pursuing State funding for implementation of improvements identified through the Fagan Barranca Park planning and community engagement process.

FISCAL IMPACTS:

Should staff be successful in obtaining SPP grant funding, Staff will return to Council with a resolution to formally accept the grant and recognize the associated revenue and expense allocation. There is no fiscal match required for the grant.

OPTIONS:

City Council has the following options available:

2. Do not adopt Resolution No. 7361. Staff will continue to look for additional grant opportunities.

ATTACHMENTS:

EXHIBIT A: RESOLUTION NO. 7631
60 EXHIBIT A
RESOLUTION NO. 7631
61 RESOLUTION NO. 7631

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA

APPROVING APPLICATION FOR STATE PARK DEVELOPMENT AND COMMUNITY

REVITALIZATION FOR THE CITY OF SANTA PAULA FOR IMPROVEMENTS TO

FAGAN BARRANCA PARK
The City Council of the City of Santa Paula does resolve as follows:

SECTION 1: The City Council finds and declares as follows:

A. WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Statewide Park Development and Community Revitalization Grant Program, setting up necessary procedures governing the application; and
B. WHEREAS, said procedures established by the State Department of Parks & Recreation require the Applicant to certify by resolution the approval of the application before submission of said application to the State; and C. WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope project:

SECTION 2: Approval. THEREFORE, BE IT RESOLVED that the City Council hereby:

Approves the filing of the application for the Fagan Barranca Park; and

1. Certifies that said Applicant has or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project; and

2. Certifies that if the project is awarded, the Applicant has or will have sufficient funds to operate and maintain the project, and

3. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administrative Guide; and

4. Delegates the authority to the City Manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and
62 5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

PASSED AND ADOPTED this 7
th day of October, 2026
_________________________
Carlos Juarez, Mayor
ATTEST:
_________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:
_________________________
Kellan Martz, Interim City Attorney
APPROVED AS TO CONTENT:
_________________________
Dan Singer, City Manager
63 To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: CITY SIDEWALK MASTER PLAN CONTRACT
Date: October 7, 2026
Agenda Item: 9.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

BACKGROUND:

The Public Works Department is responsible for the planning, construction, maintenance, and management of the City's transportation infrastructure, including sidewalks, curb ramps, pedestrian facilities, and accessibility improvements. Sidewalks provide critical connections between neighborhoods, schools, parks, transit facilities, commercial areas, and other community destinations while promoting safe and accessible travel for pedestrians of all ages and abilities.

The City's sidewalk system has developed over many decades and consists of a combination of older facilities, missing sidewalk segments, accessibility deficiencies, and areas with limited pedestrian connectivity. As the City continues to invest in transportation infrastructure and pursue Complete Streets initiatives, there is a need for a comprehensive planning document to evaluate existing conditions and establish priorities for future sidewalk improvements.

The proposed Sidewalk Master Plan will provide a citywide assessment of the existing pedestrian network and develop a prioritized, implementable strategy for sidewalk construction, repair, and enhancement. The Plan will evaluate existing sidewalks, curb ramps, and related pedestrian facilities, identify locations that may not meet current Americans with Disabilities Act (ADA) accessibility standards, and recommend improvements that enhance pedestrian safety, accessibility, and connectivity throughout the community.

In addition to serving as a planning document for future Capital Improvement Program (CIP) investments, the Sidewalk Master Plan will position the City to compete for local, state, and federal grant funding opportunities, including programs such as the Active Transportation Program (ATP), Highway Safety Improvement Program (HSIP), Senate Bill 1 (SB 1), and other 64 applicable funding sources.

Preparation of the Sidewalk Master Plan supports the City's commitment to improving multimodal transportation, enhancing pedestrian safety, advancing accessibility, and promoting equitable infrastructure investment throughout the community.

ANALYSIS:

The selected consultant will prepare the Citywide Sidewalk Master Plan and provide professional planning and engineering services that include, but are not limited to, the following:

1. Project management and coordination, including project kickoff, schedule development, budget tracking, progress meetings, coordination with City staff, and quality assurance/quality control.

2. Collection and evaluation of existing sidewalk infrastructure, including a comprehensive inventory of sidewalks, curb ramps, missing sidewalk segments, accessibility constraints, and other barriers to pedestrian travel.

3. Evaluation of existing pedestrian facilities for compliance with current ADA requirements and development of a GIS-based inventory and ADA deficiency database.

4. Development of a quantitative, criteria-based prioritization methodology to identify and rank future sidewalk improvements based on pedestrian demand, safety, connectivity, proximity to schools, parks, transit facilities, commercial areas, and equity considerations.

5. Public outreach and stakeholder engagement through community meetings, workshops, surveys, and informational materials to obtain input regarding pedestrian needs and priorities.

6. Preparation of conceptual improvement recommendations, planning-level cost estimates, funding strategy, and implementation plan, including recommendations for integrating prioritized improvements into the City's Capital Improvement Program and identifying opportunities for future grant funding.

7. Preparation of a Draft and Final Sidewalk Master Plan, including maps, technical analyses, prioritized project lists, GIS deliverables, and presentation materials suitable for City Council consideration.

The City issued a Request for Qualifications (RFQ) on June 23, 2026, with proposals due on July 29, 2026. One proposal was received from GTS. m6 staff reviewed the proposal for the firm’s qualifications and experience, understanding of the project and proposed approach, project team, project management and overall responsiveness to the RFQ requirements.

Based on m6’s review, GTS demonstrated the qualifications, experience, and technical approach necessary to successfully complete the Sidewalk Master Plan. Staff also reviewed GTS proposed scope of service and cost proposal. GTS initially submitted a proposed fee of $176,910. Following discussions with the consultant regarding the proposed scope and fee, the cost was negotiated to $138,080 for the proposed services.

The consultant meets the City’s applicable contractual provisions. Based upon the proposal review and subsequent scope and fee negotiations, staff believes GTS is capable of successfully completing the Sidewalk Master Plan and meeting the City’s project objectives.

STRATEGIC PLAN:
65 The Project supports the currently adopted Strategic Plan in achieving the following goals:

Infrastructure, Transportation & Mobility
Goal: Maintain and develop the City’s infrastructure to be safe, sustainable, innovative and cost-efficient.

FISCAL IMPACTS:

The recommended contract amount for the Sidewalk Master Plan is $138,080. Funding for the project is available in the City’s Sidewalk Repair Program and associated TDA Article 8 funds.

The budget allocation is shown in Table 1.

Table 1: Budget Allocation for Sidewalk Master Plan Project Fund Source Account No. Available Contract Total
Sidewalk Repair
Program
281-5-9294-290 $250,000.00 $138,080.00 $138,080.00
OPTIONS:

The Council has the following available alternative options to staff’s recommendations:

2. Do not approve the agreement with GTS as recommended by staff. Doing so would prevent the City from proceeding with preparation of the Sidewalk Master Plan at this time and may delay the City’s ability to strategically prioritize pedestrian improvements and pursue future grant funding opportunities.

3. Direct staff to re-solicit for the Sidewalk Master Plan. Under this option, staff would conduct a new solicitation to seek additional proposals from qualified consulting firms.

This option would provide an opportunity to obtain additional proposals for consideration but would delay initiation of the Sidewalk Master Plan and would require additional staff time to complete the procurement process.

ATTACHMENTS:

GTS-Cost-SantaPaula_V2.pdf
66 COST PROPOSAL (UPDATED) FOR:

CITY OF SANTA PAULA

DEVELOPMENT OF SIDEWALK

MASTER PLAN
GTS.260610
213-267-2332 [email protected] 11845 W Olympic Blvd, 11th Floor, Los Angeles, CA 90064 67

CITY OF SANTA PAULA - DEVELOPMENT OF SIDEWALK MASTER PLAN Cost Proposal
Principal Project
Manager
ATP & Safety
Expert
Senior Planner/
Engineer/
Analyst
Planner/
Engineer/
Analyst
Graphics/CAD/
Admin
Interactive
Website Total Cost
Project Step $280.00 $220.00 $280.00 $180.00 $120.00 $90.00 Task 1: Project Management and Coordination 4 16 16 $7,520 Task 2: Data Collection & Existing Conditions Assessment 4 24 2 120 120 $42.960 Task 3 – Needs Analysis & Prioritization 4 24 80 40 8 $26,320 Task 4 – Public Outreach & Stakeholder Engagement 2 8 16 24 8 $6,000 $14,800 Task 5 – Improvement Recommendations, Cost Estimates, and Funding Strategy 4 24 2 48 80 8 $25,920 Task 6 – Draft and Final Plan Preparation 2 24 2 40 40 24 $20,560 Total 20 120 6 320 304 48 $6,000 $138,080
68 To: Honorable Mayor and Members of the City Council Regular From: Dale Goodman, Public Works Director
Subject: WATER RECYCLING FACILITY EQUIPMENT REPAIR PROCUREMENT

APPROVAL
Date: October 7, 2026
Agenda Item: 9.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

BACKGROUND:

The Water Recycling Facility (WRF) has been in operation continuously since 2010 and is designed to treat wastewater flows up to 4.2 million gallons per day (MGD) with a peak operating capacity of 7.0 MGD. The WRF is maintained and operated by the Ventura Regional Sanitation District (VRSD).

Huber Technology is the original equipment manufacturer (OEM) of the headworks screens and screw press at the WRF. Huber maintains a service organization with certified technicians who are specifically trained to service its equipment. Huber is also the only authorized source of repair parts and services for the existing Huber equipment at the WRF.

The City Council previously approved Resolution No. 7517, which established a list of vendors exempt from the City’s informal bidding requirements for specific equipment and services at the WRF. Huber Technology was included on the approved vendor list based on the finding that a competitive market does not exist for repair parts and services associated with the existing Huber equipment.

Huber Technology has provided the City with a quote in the amount of $77,522.39 for necessary repairs to the existing Huber equipment.

ANALYSIS:

SPMC § 41.08 establishes the City’s purchasing procedures, including informal bidding requirements for purchases between $5,000 and $50,000. SPMC § 41.10 provides the City Council with the authority to waive purchasing procedures otherwise required by the Santa 69 Paula Municipal Code when required or desirable and in conformance with state law.

Huber Technology is the only authorized source for repair parts and services for the existing Huber equipment at the WRF. Due to the specialized nature of the equipment, comparable repair services are not available from other vendors. As a result, obtaining competitive bids would not provide a comparable alternative for the required repairs.

The current repair quote from Huber Technology is $77,522.39, which exceeds the City’s $50,000 informal bidding threshold. Because the cost of this procurement exceeds the threshold, staff is bringing the purchase to City Council for approval to waive bidding requirements.

Staff recommends that the City Council approve the procurement of repairs with Huber Technology in the amount of $77,522.38 to complete the necessary repairs to the existing Huber equipment at the WRF.

STRATEGIC PLAN:

The Project supports the currently adopted Strategic Plan in achieving the following goals:

Infrastructure, Transportation & Mobility
Goal: Maintain and develop the City’s infrastructure to be safe, sustainable, innovative and cost-efficient.

This contract will facilitate the continued operation of wastewater collections and treatment for City residents and businesses.

FISCAL IMPACTS:

The total cost of the Huber Technology repair is $77,522.39. Sufficient funding is available in GL 610-5-5063-228.

Approval of the procurement will allow the City to proceed with the necessary repairs using the authorized source for the existing Huber equipment.

OPTIONS:

The Council has the following available alternative options to staff’s recommendations:

1. Do not approve the procurement with Huber Technology. This action may delay the necessary repairs to the existing Huber equipment and could impact the operation of the WRF if the equipment remains out of service or experiences further issues.

ATTACHMENTS:

Exhibit A - Huber Technology Quote C1004144/V1
70 EXHIBIT A
Huber Technology Quote C1004144/V1
71 Billing Address
City of Santa Paula CA
PO Box 569
Santa Paula, CA 93061

UNITED STATES
Delivery Address
City of Santa Paula
926 Calpipe Rd.

Santa Paula, CA 93061

UNITED STATES
OFFER: C1004144 / V1
Your Reference: Santa Paula, CA
Your Reference:

Date Printed: 9/24/26
Our Reference: Price Ozment
Phone: +1-704-990-2409
Email: [email protected]
Customer No.: 118715
Pos Quantity Unit Item Price USD Total USD
Description Tax (%)
-- Course screen --
10/1 2.00 pcs 506108 726.47 1,452.94
brush L1350 6D 40/65 0,6 9.25%
20/1 2.00 pcs 504854 1,155.40 2,310.80
brush L3665 6D 40/65 0,6 9.25%
30/1 2.00 pcs 506089 538.88 1,077.76
brush R554 roller Ro2 1600 9.25%
40/1 30.00 pcs 702013 34.45 1,033.50
flat jet nozzle JAQ1490 1/8" 60° 3 bar: 4,9 l/min 9.25% 50/1 6.00 pcs 504847 329.15 1,974.90
brush L 489 6D 40/65 0,6 9.25%
60/1 4.00 pcs 706881 37.29 149.16
flat jet nozzle 632.941.5ECC 1/4" 20° 3 bar:27,4 l/min 9.25% 70/1 6.00 pcs 10141167 308.60 1,851.60
Support Roller Kit D100 d30 L 40 800kg 9.25%
80/1 2.00 pcs 10117977 2,468.35 4,936.70
RotoMat 1400-1800 Lower Bearing Assembly Kit 9.25%
90/1 6.00 pcs 10065405 105.00 630.00
Rebuild Kit Valve Body 5282 DN 25 9.25%
100/1 2.00 pcs 10065401 121.51 243.02
Rebuild Kit Valve Body 5282 DN 32-40 9.25%
110/1 8.00 pcs 10065407 188.00 1,504.00
Valve Coil 5282 C1D2 9.25%
HUBER Technology, LLC
1009 Airlie Parkway • Denver, NC 28037
Phone (704) 949-1010 • Fax (704) 949-1020 • [email protected] • www.huber-technology.com .

A member of the HUBER Group
72 Pos Quantity Unit Item Price USD Total USD
Description Tax (%)
120/1 8.00 pcs 10065409 21.28 170.24
C1D2 Coil Cable Connector 2509, UL-Listed 9.25%
130/1 2.00 pcs 10065666 140.99 281.98
LOCTITE 648 Kit 9.25%
-- Fine Scree --
140/1 2.00 pcs 506109 675.04 1,350.08
brush L1476 6D 40/65 0,6 9.25%
141/1 2.00 pcs 10000001 7,060.78 14,121.56
Ro2 Suspension 1600 9.25%
150/1 2.00 pcs 504855 1,977.26 3,954.52
brush L4028 6D 40/65 0,6 9.25%
160/1 2.00 pcs 506090 597.82 1,195.64
brush R711 roller Ro2 1800 9.25%
170/1 32.00 pcs 702013 34.45 1,102.40
flat jet nozzle JAQ1490 1/8" 60° 3 bar: 4,9 l/min 9.25% 180/1 6.00 pcs 504848 276.46 1,658.76
brush L 531 6D 40/65 0,6 9.25%
190/1 4.00 pcs 706881 37.29 149.16
flat jet nozzle 632.941.5ECC 1/4" 20° 3 bar:27,4 l/min 9.25% 200/1 2.00 pcs 501686 215.99 431.98
screw flight end plate d355 9.25%
210/1 6.00 pcs 10065405 105.00 630.00
Rebuild Kit Valve Body 5282 DN 25 9.25%
220/1 2.00 pcs 10065401 121.51 243.02
Rebuild Kit Valve Body 5282 DN 32-40 9.25%
230/1 8.00 pcs 10065407 188.00 1,504.00
Valve Coil 5282 C1D2 9.25%
240/1 8.00 pcs 10065409 21.28 170.24
C1D2 Coil Cable Connector 2509, UL-Listed 9.25%
250/1 6.00 pcs 10141167 308.60 1,851.60
Support Roller Kit D100 d30 L 40 800kg 9.25%
260/1 2.00 pcs 10117977 2,468.35 4,936.70
RotoMat 1400-1800 Lower Bearing Assembly Kit 9.25%
270/1 2.00 pcs 10065666 140.99 281.98
LOCTITE 648 Kit 9.25%
271/1 2.00 pcs 10000001 7,142.73 14,285.46
RPPS Suspension 1800 9.25%
280/1 1.00 pcs 600012 5,475.00 5,475.00
delivery 9.25%
Offer: C1004144
Date Printed: 9/24/26
Page: 2 (8)
HUBER Technology, LLC
1009 Airlie Parkway • Denver, NC 28037
Phone (704) 949-1010 • Fax (704) 949-1020 • [email protected] • www.huber-technology.com .

A member of the HUBER Group
73 Pos Quantity Unit Item Price USD Total USD
Description Tax (%)
290/1 1.00 pcs 10011630 0.00 0.00
wooden box 9.25%
300/1 1.00 pcs 10550460 0.00 0.00
packaging material 9.25%
Total net USD 70,958.70
Including Sales Tax USD 6,563.69
Total gross USD 77,522.39
Additional tariffs, import duties, or other government-imposed charges introduced after a quote or order has been placed are not included in our pricing and will be invoiced separately to the customer. HUBER Technology LLC will inform customers of relevant changes to the best of our knowledge and economic feasibility.

The quotation is subject to national or international export control regulations and embargoes or any other export restrictions.

Valid for: 30 days
Delivery: prepaid and add
Payment terms: Net 30 days
Best regards
Price Ozment
HUBER Technology, LLC
Offer: C1004144
Date Printed: 9/24/26
Page: 3 (8)
HUBER Technology, LLC
1009 Airlie Parkway • Denver, NC 28037
Phone (704) 949-1010 • Fax (704) 949-1020 • [email protected] • www.huber-technology.com .

A member of the HUBER Group
74 Aftermarket Sales & Service Rates 2026
Field Service Base Rate ……………………………………………..……....................... $170.00 per hour Training
Product Training……………………………………......................................................... $170.00 per hour Travel
Travel (time).................................................................................................................. $170.00 per hour Mileage…………………………………………………………………………..……........... $0.65 per mile Manufacturing/Engineering Services in house
Services include failure analysis of returned hardware……………………................... $170.00 per hour Premium Rates
Overtime rate (in excess of 8 hours per day…………………………….….………..….. $240.00 per hour Standby rate……………………………………………………………………................... Applicable base rate Double time rate (Sunday, Holiday, or in excess of 12 hours)………………..…......... $340.00 per hour Expenses
Travel and accommodations……………………………..……………….……..……….... Actual cost Per Diem…………………………………………………………....Business Rate Plan 1.. $74.00 per day High Cost Area Rate 2.. $86.00 per day
Service Truck Rate …………………………………..…………………………………….. $250.00 per day Offer: C1004144
Date Printed: 9/24/26
Page: 4 (8)
HUBER Technology, LLC
1009 Airlie Parkway • Denver, NC 28037
Phone (704) 949-1010 • Fax (704) 949-1020 • [email protected] • www.huber-technology.com .

A member of the HUBER Group
75 Aftermarket Sales & Service Rates 2026
Field service Base Rate. Rates are calculated from the day the Service Specialist departs Huber Technology, Huntersville, North Carolina until the day the Service Specialist returns to Huber Technology, LLC, Huntersville, North Carolina. Rates include weekends and holidays. If a Service Specialist is required to travel from any other location, including, Germany the rates are calculated from when the Service Specialist departs the home office until the day the Service Specialist returns to the home office.

Travel. Time includes transportation to and from the airport, security clearance, time between flight changes, driving time and local travel to and from worksite.

Travel time in excess of eight (8) hours may be billed at the premium rate.

Double Time. Any Sunday or Recognized Huber Technology, LLC Holiday.

Transportation. The customer is responsible for reimbursing Huber Technology, LLC for all transportation charges associated with service work. Flights will be booked as coach-tourist class unless it is unavailable. Rental car, gas, taxis, airport / hotel limousines, company or personal vehicles will be used when necessary.

Standby rate. Applies to the time a Service Specialist is available for work and is located at or near the job site but unable to work due to circumstances beyond his control. Time shall be considered time worked and will be charged at the applicable base or premium rate.

Accommodations and Meals. Meals are charged at $60.00 per day or $70.00 per day depending on the area (See Business Rate Plan 1 and 2). If an overnight stay is required, the customer is required to reimburse Huber Technology, LLC for lodging charges. Hotel rooms will be booked on a business executive, single occupancy basis.

Visa, Work Permits & Local Taxes. The customer is responsible to pay any and all taxes, user fees or special assessments. If a visa or work permit is required before departing for an international assignment, the fee will be charged to the customer at actual cost (including any expediting charges).

Warranties. Per Huber Technology, LLC´s Terms and Conditions of Sale, Huber Technology, LLC warrants Field Service work performed at site. “Breach of Warranty”
claims do not entitle the customer to refuse payment for field service work.

HUBER TECHNOLOGY, LLC MAKES NO OTHER WARRANTY, EXPRESS OR

IMPLIED, WITH REGARD TO THE DESIGN, SALE, MERCHANTABILITY OR

FITNESS OF THE GOODS FOR A PARTICULAR PURPOSE OR USE EXCEPT AS EXPRESSLY SET FORTH IN HUBER TECHNOLOGY, LLC’S TERMS AND CONDITIONS. HUBER TECHNOLOGY, LLC IS NOT SUBJECT TO ANY OTHER

OBLIGATIONS OR LIABILITIES ARISING OUT OF BREACH OF CONTRACT OR

WARRANTY, TORT CLAIMS INCLUDING NEGLIGENCE AND STRICT LIABILITY, OR ANY OTHER THEORIES OF LAW. HUBER TECHNOLOGY, LLC IS UNDER

NO EVENT LIABLE FOR ANY SPECIFIC, INDIRECT, INCIDENTAL OR

CONSEQUENTIAL LOSS, DAMAGES, EXPENSE, INJURY, DISMEMBERMENT, OR DEATH OF ANY KIND WHATSOEVER.

SCHEDULING – 10 Working Days Notice. Request for field service should be made in writing (letter, fax or e-mail) to Huber Technology, LLC at least ten (10) working days prior to the date for which services are requested. Confirmation of the service will be conveyed verbally by Huber Technology, LLC Insurance. All Huber Technology, LLC Service Specialists are insured. Liability insurance certificates may be provided upon request by the customer in order to allow for sufficient time for document processing, the request must be made at least seven (7) working days prior to the date of services.

Hazardous Locations.

Huber Technology, LLC reserves the right to recall its personnel if the worksite does not meet governmental health and safety standards.

Minimum Daily Charge. For all Field Service Base Rates or combinations of Base Rates, the minimum fee will be for eight (8) hours. If services are performed on the same day as travel, travel time will be billed in addition to service time.

Overtime. The overtime rate applies to work or travel in excess of eight (8) hours per day (weekdays) and all Saturday work. Workdays in excess of (16) hours are prohibited. Service specialist are NOT required to perform, and may decline, work in excess of twelve (12) hours. The overtime charge shall be at the base rate plus a one hundred percent (100%) premium.

Recognized Huber Technology, LLC HolidaysNew Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after Thanksgiving Day, Christmas Eve and Christmas Day.

Expenses. The customer is responsible for ALL expenses associated with service work. All travel expenses including airfare, taxi, mileage for personal or company owned vehicles or any other chauffeured vehicle, living accommodations and meals will be invoiced. Invoices will include a cost
break-down. Copies of receipts will not be furnished unless specifically requested. Original receipts cannot be provided. Receipts for under $25.00 cannot be provided. Use of personal or company owned vehicles will be invoice at the rate set by IRS mileage regulations.

Payment. All field service invoices are in U.S. Currency and all payments must be in U.S. Dollars. Payment is due NET 30 DAYS from the date of invoice.

Purchase Orders. A purchase order is required BEFORE any field service arrangements will be made. The purchase order is to be made out to Huber Technology, LLC and must contain the following information:
1) Customer’s name, 2) company, 3) billing address, 4) dates of service, 5) type of service requested (i.e. installation, commissioning, troubleshooting, training, etc.), 6) serial number / model number, 7) equipment purchase order number, and 8) equipment tag numbers. A “confirming-copy” purchase order must follow any preliminary arrangements. Equipment location including city, state, plant site, directions to the site, a local contact and telephone number must also be included.
2) Amended Purchase Orders. An amended PO is required if services are extended beyond the cost of the original PO. If the Service Specialist is on site and an amendment is required, the PO must be completed and submitted to Huber Technology, LLC before the Service Specialist can continue working.

Applicable law. Any purchase order accepted by Huber Technology, LLC in conjunction with Field Service work, shall be deemed to have been executed, delivered and accepted in the State of North Carolina, USA and shall be governed, construed and enforced pursuant to the laws of the State of North Carolina, USA
Huber Technology, LLC can not offer fixed lump sum contracts for Field Service activities. The duration of site visitation is neither under our direct control nor influence, and as such we can only provide estimates of time on-site to affect the required service actions. Field service published rates and terms are valid through December 2026
Offer: C1004144
Date Printed: 9/24/26
Page: 5 (8)
HUBER Technology, LLC
1009 Airlie Parkway • Denver, NC 28037
Phone (704) 949-1010 • Fax (704) 949-1020 • [email protected] • www.huber-technology.com .

A member of the HUBER Group
76 Warranty and Returns Policy & Instructions
Huber Technology, LLC (“Huber”) warranties any original Huber part (mechanical or electrical) for a period of:

A. Twelve (12) months from the date of purchase and only when part(s) are installed by a Huber factory trained technician. Should the part(s) fail within the warranty period, a replacement shall be supplied at no cost to the owner (“Replacement Part”)

1. Only valid if the product is operated in accordance with the manufacturer’s instructions.

2. The replacement part(s) must not be modified or changed in anyway.

3. The replacement part(s) must be installed by a qualified person to the manufacturer’s specifications Or
B. Three (3) months from the date of purchase and/or installed by a non-Huber factory trained technician.

1. Only valid if the product is operated in accordance with the manufacturer’s instructions

2. The replacement part(s) must not be modified or changed in anyway.

3. The replacement part(s) must be installed by a qualified person to the manufacturer’s specifications This warranty does not apply to any damage or defect arising out of any of the following circumstances:
• Part(s) needing repair or replacement due to events or circumstances outside of normal use and operation of the equipment.
• Part(s) or components damaged due to power surges, short circuits, loss of power, lightning strikes, fire or water damage, vandalism, theft, or any other causes outside of normal use and operation of the equipment or that would normally be covered by casualty insurance on the equipment. • Damage or defects caused by neglect, incorrect application, abuse, or by accidental damage of the parts or components.
• Repair or replacement of part(s) or components due to improper or negligent operation of the equipment. • Damage or defects to the part(s), component(s), or equipment caused by the attempted repair by an unauthorized or unqualified person.

All Huber parts warranties are non- transferable, and cannot be sold, assigned or transferred in any other way.

This warranty of original Huber Service parts does not include the labor to remove the defective part nor the labor to install the new part. All labor costs associated with the replacement of the part is the responsibility of the owner. The request for assistance of a certified Huber technician is available upon the issuance of a purchase order by the owner. The fee for the assistance of a Huber technician includes labor (billed at prevailing Huber Field Service Base Rates) plus associated expenses for travel to and from the jobsite.

Return of New Wear or Spare Parts:
• Any original Huber part(s) returned to Huber after a purchase order has been submitted is subject to a flat twenty percent (20%) restocking fee for each part returned. • The customer has up to thirty (30) days to return a part from the purchase order submittal date to Huber.

Returns will not be accepted past thirty (30) days.
• Part(s) must be new and never installed. Any indication of wear or installation, at Huber’s sole discretion, may result in the part(s) being shipped back to owner, at the owner’s cost, and no credit shall be issued. • Exception:

The owner may exchange, without a restocking fee, if the incorrect part(s) is delivered and/or sold to the Offer: C1004144
Date Printed: 9/24/26
Page: 6 (8)
HUBER Technology, LLC
1009 Airlie Parkway • Denver, NC 28037
Phone (704) 949-1010 • Fax (704) 949-1020 • [email protected] • www.huber-technology.com .

A member of the HUBER Group
77 owner by a Huber team member. Huber will ship the correct part(s) to the owner expeditiously. A refund will be issued to the owner upon Huber´s receipt of the incorrect part(s). warehouse.

The customer may return, without a restocking fee, any original Huber part(s) if said part(s) was sold as part of a complete rebuild and the Huber technician concluded the part(s) were not needed. The customer has thirty (30) days from the date the service was completed. After thirty (30) days have expired, the normal Huber restocking fee shall apply.

Offer: C1004144
Date Printed: 9/24/26
Page: 7 (8)
HUBER Technology, LLC
1009 Airlie Parkway • Denver, NC 28037
Phone (704) 949-1010 • Fax (704) 949-1020 • [email protected] • www.huber-technology.com .

A member of the HUBER Group
78 Warranty and Returns Policy & Instructions
Return of Damaged / Defective Items
• In the event of a damaged or defective part, the return process can often be expedited by providing a digital image of the damage or defect (along with a clear description of the problem) in an email to the Huber Aftermarket Team (“Aftermarket Team”) at the following email address: [email protected].

The phone and fax numbers for Aftermarket Team are: 704.990.2045; Fax: 704.896.2830.

Huber reserves the right to inspect in person even if a digital image is provided as outlined above. • If the damage or defect cannot be verified over the phone or via email contact, the item may be required to be returned to Huber Technology, LLC for inspection before a determination can be made as to the state of the product.
• The Aftermarket Team will validate the warranty claim for the defective part. • If the Aftermarket Team determines that the part is under warranty and should be replaced, the Aftermarket Team will provide a Return Merchandise Authorization ("RMA") number and a shipping address to the Customer for the return of the defective part. • The Customer shall ship the part to the specified address with the RMA number listed on the outside of the package.
• When the warranty part has been repaired (or replaced) by Huber, the part will be shipped to the "ship-to" address included in the RMA information provided by the Customer.

Return shipping cost
• ONLY in the event that an incorrect part is sold to the Customer by a Huber team member, will Huber pay for shipping. The Customer will be provided with a prepaid return shipping label. • UNDER ALL OTHER CIRCUMSTANCES, the Customer returning the part(s) is responsible for any freight costs incurred for returning the part(s).
• UNDER NO CIRCUMSTANCE will Huber reimburse (or provide credit) for return shipping costs incurred by the Customer.

How to Request an RMA (Return Merchandise Authorization) Contact the Huber Technology Aftermarket Sales Team and request a Return Merchandise Authorization ("RMA") number. • Completely fill out the RMA form.
• Include the completed RMA form in the package along with the item(s) to be returned. • Write the RMA number conspicuously on the outside of the package to ensure proper routing upon receipt by the Aftermarket Team.
• Ship the package to:
o o Huber Technology, LLC
Aftermarket Sales and Service
1009 Airlie Parkway
Denver, NC 28037
Phone: 704.874.8237 Fax 704.896.2830 Email: [email protected] Offer: C1004144
Date Printed: 9/24/26
Page: 8 (8)
HUBER Technology, LLC
1009 Airlie Parkway • Denver, NC 28037
Phone (704) 949-1010 • Fax (704) 949-1020 • [email protected] • www.huber-technology.com .

A member of the HUBER Group
79 To: Honorable Mayor and Members of the City Council Regular From: Julie Latshaw, City Clerk
Subject: APPROVAL OF MINUTES
City Council Special Meeting June 11, 2026
City Council Special Meeting June 17, 2026
City Council Regular Meeting June 17, 2026
City Council Special Meeting June 23, 2026
City Council Special Meeting June 30, 2026
City Council Special Meeting July 15, 2026
City Council Regular Meeting July 15, 2026
City Council Special Meeting July 30, 2026
Date: October 7, 2026
Agenda Item: 9.E

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends Council approve minutes.

BACKGROUND:

An account of all proceedings of the Legislative Body in open meetings shall be kept by the Clerk/Secretary. The Clerk/Secretary shall prepare an abbreviated record of the meeting proceedings for approval by the Legislative Body which when adopted by the Legislative Body shall be the official Minutes of the meeting. Amendment of the minutes may be made only as to factual accuracy and not as to a change of intent. The Minutes of the meeting need not be verbatim. Only the best and most complete available recording of the meeting shall constitute the official record of the Legislative Body, but the Minutes shall constitute the official record of the Legislative Body meeting where a verbatim record of the meeting is not available. Unless requested by a majority of the quorum, the minutes may be approved without reading.

ANALYSIS:

None.

STRATEGIC PLAN:

This item is not a goal or objective in the City Council's two-year Strategic Plan, however, the Minutes shall constitute the official record of the Legislative Body.

FISCAL IMPACTS:
80 There are no fiscal impacts for this item.

OPTIONS:

None.

ATTACHMENTS:
2026.06.11 City Council Special Minutes.pdf
2026.06.17 City Council Special Minutes.pdf
2026.06.17 City Council Regular Minutes 630pm.pdf
2026.06.23 City Council Special Minutes.pdf
2026.06.30 City Council Special Minutes.pdf
2026.07.15 City Council Special Minutes.pdf
2026.07.15 City Council Regular Minutes 630.pdf
2026.07.30 City Council Special Minutes 830am.pdf
81 CITY OF SANTA PAULA
City Council Special Meeting
June 11, 2026, 6:00 PM

MINUTES

SPECIAL MEETING
Held at Palazzio Event Center, 814 E. Main Street, Santa Paula, CA 93060
This meeting was held as a Special Council meeting to comply with the Brown Act.
1) PRESENTATIONS

1.A) CITY OF SANTA PAULA STATE OF THE CITY EVENT
Councilmembers attended the City of Santa Paula State of the City, providing an update to the public on the current state of the city.

Julie Latshaw, City Clerk
ATTEST:
82 CITY OF SANTA PAULA
City Council Special Meeting
June 17, 2026, 4:00 PM

MINUTES
1) CALL TO ORDER
Mayor Juarez called the meeting to order at 4:05 p.m.
2) ROLL CALL
Members Present: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, and Gabriela Ornelas
Councilmember Ornelas was absent at the time of roll call, arriving at 4:13 p.m. 3) PUBLIC COMMENT
None.
4) ORDER OF BUSINESS

4.A) DRAFT WATER MASTER PLAN AND FINAL WASTEWATER MASTER

PLAN STUDY SESSION
Mike Nunley with MKN provided a presentation on the Draft Water Master Plan and Final Wastewater Master Plan.
5) CLOSED SESSION

5.A) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code §54956.9(d)(2) and (e)(1): 1 potential case

5.B) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to government Code § 54956.9(d)(1) Flores v. The City of Santa Paula; Ventura County Superior Court Case No.
2026CUWM062660
Council recessed to closed session.
6) CLOSED SESSION REPORT
83 City Attorney Monica Castillo reported there was no reportable action taken. 7) ADJOURNMENT
Mayor Juarez adjourned the meeting at 6:30 p.m.

Julie Latshaw, City Clerk
ATTEST:
84 CITY OF SANTA PAULA
City Council Regular Meeting
June 17, 2026, 6:30 PM

MINUTES
1) CALL TO ORDER
Mayor Juarez called the meeting to order at 6:33 pm.
2) INVOCATION
Deacon Al Guilin provided the Invocation.
3) FLAG SALUTE
Councilmember Chavez led the flag salute.
4) ROLL CALL
Members Present: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, and Gabriela Ornelas
5) CLOSED SESSION REPORT
City Attorney Monica Castillo reported Council met in closed session with no reportable actions taken on the following:

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code §54956.9(d)(2) and (e)(1): 1 potential case and 5.B) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to government Code § 54956.9(d)(1) Flores v. The City of Santa Paula; Ventura County Superior Court Case No. 2026CUWM062660
6) PUBLIC COMMENT
Gabrielle Holguin was called to speak on Speeding conditions and the RV Parking Ordinance.

Tiffany Orr was called to speak on the RV Parking Ordinance.

Maurie Gonzales was called to speak on the RV Parking Ordinance. 85 Robert Benavides and Gerry Olivas were called to speak on the RV Parking Ordinance
Steve Warriner was called to speak on the RV Parking Ordinance.

Melinda Zavala was called to speak on the RV Parking Ordinance.

Maria Robles with "One Step A La Vez" spoke in support for Santa Paula Hospital and presented Council with a Petition.

Karl Lawson was called to speak on the Mobile Home Rent Review Ordinance. 7) PRESENTATIONS

7.A) PRIDE MONTH PROCLAMATION
Councilmember Ornelas read the Pride Month Proclamation, presenting it to the Santa Clara River Valley Pride Committee, Chair Brittany Botts and Co-Chair Francisco Estrada.

Celia Daniels was called to speak on the Pride Proclamation thanking Council for representation and their support towards the LGBTQIA+ Community.

7.B) JUNETEENTH PROCLAMATION
Vice Mayor Crosswhite read the Juneteenth Proclamation.

7.C) MEN’S MENTAL HEALTH AWARENESS MONTH PROCLAMATION
Mayor Juarez read the Men's Mental Health Proclamation presenting to Dr. Jason Miller.

7.D) COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT

QUARTERLY REPORT
Community and Economic Development Director, James Mason presented the Community & Economic Development Department Report.
8) CITY COUNCIL REPORTS
Councilmember Ornelas: Attended the Graduation of Santa Paula High school’s Class of 2026; and State of the City Event.

Councilmember Chavez: Announced The Santa Paula Social Service Coalition, in partnership with the Santa Paula Parks & Recreation Department, invites the community to the Spring into Summer community event on Saturday, June 20th 11:00 AM - 3:00 PM; Farmworker Monument Restoration Campaign; and encouraged signups for the City newsletter to stay informed about events, projects, and announcements.

Councilmember Cornejo: Attended the Ventura Regional Sanitation District 86 meeting; Senior Advisory Committee Meeting; Property Business Improvement District meeting; State of The City Event; Coffee with a Representative from Athens Services.

Vice Mayor Crosswhite: Attended Cardinal Legends Event; several Southern California Association of Governments meetings; Presentation for Southern California Association of Governments on Economic Development; Clean Power Alliance Board meeting.

Mayor Juarez: Attended Cruise Night; State of the City Event; Coffee with a Cop; Met with Ronnie Guthrie from Athens Services; and announced there will be no July Cruise Night.
9) CITY MANAGER REPORTS
City Manager Dan Singer: Attended Cruise Night; Coffee with a Cop; State of the City Event; FIFA World Cup Employee Watch Party; announced Council will not be meeting on July 1st but there will be a meeting on July 15th; and announced free Fourth of July Event for the community at the sports park.

Pedro Chavez brought up resident concerns regarding informing the public safety.
10) CONSENT CALENDAR

10.A) APPROVAL OF MINUTES
City Council Special Meeting June 3, 2026
City Council Regular Meeting June 3, 2026

10.B) MAY 2026 WARRANTS AND CERTIFICATIONS

10.C) CONTRACT FOR THE UNION OIL BUILDING ROOF REPLACEMENT PROJECT WITH SOLAR ROOFING & ENERGY STORAGE, INC.

Mayor Juarez recused himself from this item.

10.D) ARTIFICIAL INTELLIGENCE (AI) POLICY
City Attorney Monica Castillo announced we can include in our policy that future agreements with our consultants to also attach a copy of our AI Policy. We would add a section to the AI Policy that says the policy shall be attached to future agreements with consultants and update the City agreement template.

Motion: Approve Resolution No. 7620 to approve the amended Artificial Intelligence (AI) Use & Governance Policy for the City of Santa Paula.

Moved by Pedro A Chavez, seconded by Leslie Cornejo
Vote: Motion carried 5-0
87 Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas

10.E) FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT

WITH MERCHANT MCINTYRE AND ASSOCIATES FOR LEGISLATIVE

ADVOCACY SERVICES

10.F) ADOPT A RESOLUTION ESTABLISHING A CITY COUNCIL MEETING DISTRUPTION POLICY IN ACCORDANCE WITH SENATE BILL 707
This item was moved from Consent Calendar to Action Items.

Motion: Approve Resolution No. 7621 adopting the proposed Meeting Disruption Policy in accordance with new State law.

Moved by Jenny Crosswhite, seconded by Pedro A Chavez
Vote: Motion carried 5-0
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas

10.G) AWARD CONTRACT FOR INSTALLATION OF FULL CAPTURE

STORM DRAIN TRASH EXCLUDERS

10.H) APPROVAL OF CONTRACT WITH CLP ENGINEERING, LLC FOR OWNER’S ENGINEERING REPRESENTATIVE SERVICES RELATED

TO ENERGY RESILIENCY IMPROVEMENTS AT THE WATER

RECYCLING FACILITY

10.I) POLICE DEPARTMENT VEHICLE PURCHASE
Motion: Approve Consent Calendar Items 10.A, 10.B, 10.C, 10.E, 10.G, 10.H,

10.I
Moved by Pedro A Chavez, seconded by Leslie Cornejo
Vote: Motion carried 5-0
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas
Item 10.D was pulled for separate discussion and vote. Mayor Juarez moved item 10.F from Consent Calendar to Action items for discussion and vote.

Mayor Juarez recused himself from item 10.C.
11) PUBLIC HEARING

11.A) SANTA PAULA GEOLOGIC HAZARD ABATEMENT DISTRICT FISCAL YEAR 2026/27 ANNUAL BUDGET AND ASSESSMENT LEVY
Mayor Juarez opened the public hearing.

Hayley Ralston, Geologist, presented this item.

With no public comments, the public hearing was closed.

Motion: Approve Resolution 7617 approved the fiscal year 2026/2027 budget and extending a $1,292.00 assessment levy per residential 88 parcel onto the fiscal year 2025/2026 tax roll for the Santa Paula Geologic Hazard Abatement District.

Moved by Gabriela Ornelas, seconded by Leslie Cornejo
Vote: Motion carried 5-0
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas

11.B) HILLSBOROUGH OPEN SPACE MAINTENANCE DISTRICT

ASSESSMENT
Mayor Juarez opened the public hearing.

Public Works Director Dale Goodman presented a presentation on the Hillsborough Open Space Maintenance District Assessment.

With no public comments, the public hearing was closed.

Motion: Approve Resolution No. 7618 placing a $150 per parcel special assessment onto the December 2026 tax roll for the Hillsborough Open Space Maintenance District.

Moved by Pedro A Chavez, seconded by Gabriela Ornelas
Vote: Motion carried 5-0
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas
12) ACTION ITEMS

12.A) ATHENS SERVICES REQUEST FOR EXTRAORDINARY

ADJUSTMENT TO MAXIMUM SERVICE RATES FOR RESIDENTIAL

AND COMMERCIAL COLLECTION SERVICES
Bruce Belluschi, Management Analyst presented a presentation. A second presentation was also presented by Rondi Guthrie with Anthens.

City Attorney Monica Castillo asks the acting City Clerk to record in the minutes that council votes to adopt Suggested Actions 1-4 in the city presentation.

Motion: Approve Suggested Actions in the city presentation as follows:

1. Approve Athens Services’s request for an additional three (3) consecutive one-percent (1%), permanent annual rate increases to the maximum rates for residential and commercial solid waste collection services set forth in the current Exclusive Collection Services Agreement;

2. If the rate increase request is approved, approve provisions of the proposed Amendment implementing the rate increase, clarifying the Extraordinary Rate Adjustment process, and requiring Athens to reimburse the City for Proposition 218 costs up to $30,000;

3. Approve provisions of the proposed Amendment regarding (1) City's permissible use of fees as set forth in Section 3.05.15 and (2) Citydirected fee adjustments as set forth in Section 3.05.13; and

4. Authorize the City Manager to execute the proposed Amendment with the approved provisions and any other provisions consistent with the City Council’s intent.

Moved by Gabriela Ornelas, seconded by Jenny Crosswhite 89 Vote: Motion carried 5-0
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas

12.B) AGREEMENT TO LOAN CITY OIL ARTIFACTS AND ARCHIVES TO

THE RESPONSIBLE ENERGY COUNCIL
Olivia Simonson with Responsible Energy Council (REC) was called to speak in support of the loan agreement.

Justin Campbell, President of the California Oil Museum was called to speak in support of the loan agreement.

Tim Truwe, Board Member and Vice President of the California Oil Museum Foundation, was called to speak in support of the loan agreement.

Motion: Approve a loan agreement with the Responsible Energy Council (REC) to implement the Memorandum of Understanding (MOU) with REC for the content management and care of the City's holdings of oil artifacts and documents and authorize the City Manager to execute the loan agreement.

Moved by Pedro A Chavez, seconded by Leslie Cornejo
Vote: Motion carried 5-0
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas

12.C) CONTRACT EXTENSION WITH SPIRIT OF SANTA PAULA FOR

HOMELESS SHELTER SERVICES AND LETTER OF INTENT WITH

RESCUE MISSION ALLIANCE
Kay Wilson-Bolton with SPIRIT of Santa Paula spoke in support of the Rescue Mission Alliance taking over the SPIRIT of Santa Paula.

Clint Garman from Rescue Mission Alliance spoke in support of the Rescue Mission Alliance taking over the SPIRIT of Santa Paula.

Motion: Approve 1) Adopt a first amendment to the Agreement to Provide Financial Support for the Operations of a Permanent, Year - round Shelter Serving Homeless Individuals; and
2) Adopt a first amendment to the Operating Agreement with Spirit of Santa Paula for Operating of the Harvard Shelter; and
3) Adopt a Letter of Intent regarding transition of the Harvard Shelter operations to the Rescue Mission Alliance for a three-year partnership, with correction of the start date to October 1, 2026; and 4) Authorize staff to add additional recitals in the first two amendments adding financial support that skip prior agreements that we entered into with the other parties, County of Ventura, and City of Fillmore.

Moved by Pedro A Chavez, seconded by Gabriela Ornelas
Vote: Motion carried 5-0
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas
90 12.D) AGREEMENT WITH THE SANTA PAULA CHAMBER OF COMMERCE FY26-27
Deirdre Weaver with the Santa Paula Chamber of Commerce presented a presentation
Motion: Approve Authorizing the City Manager to enter into a professional services agreement with the Chamber of Commerce for FY2026/2027.

Moved by Jenny Crosswhite, seconded by Pedro A Chavez
Vote: Motion carried 5-0
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas
13) ITEMS FOR FUTURE AGENDAS

13.A) FUTURE AGENDA ITEMS
14) CLOSED SESSION
N/A
15) ADJOURNMENT
Mayor Juarez Adjourned the meeting at 9:58 pm.

Julie Latshaw, City Clerk
ATTEST:
91 CITY OF SANTA PAULA
City Council Special Meeting
June 23, 2026, 5:00 PM

MINUTES

SPECIAL MEETING - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Juarez called the meeting to order at 5:00 p.m.
2) ROLL CALL
Members Present: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, and Gabriela Ornelas
3) PUBLIC COMMENT
None.
4) CONSENT CALENDAR

4.A) PROFESSIONAL SERVICES AGREEMENT WITH M6 CONSULTING, INC. (HARVEST AT LIMONEIRA)
Motion: Approve Authorizing the City Manager to execute a Professional Services Agreement with m6 Consulting, Inc. for compensation of up to $80,000 for FY 25/26 and up to $1,200,000 for FY 26/27 for land development engineering services for the Harvest at Limoneira project.

Moved by Jenny Crosswhite, seconded by Leslie Cornejo
Vote: Motion carried 4-1
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Gabriela Ornelas No: Pedro A Chavez
5) CLOSED SESSION

5.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957(b)(1), Title: City Manager, 2026 Review Council recessed to closed session.
6) CLOSED SESSION REPORT
92 City Attorney Monica Castillo reported there were no reportable actions taken. 7) ADJOURNMENT
Mayor Juarez adjourned the meeting at 6:00 p.m.

Julie Latshaw, City Clerk
ATTEST:
93 CITY OF SANTA PAULA
City Council Special Meeting
June 30, 2026, 5:30 PM

MINUTES

SPECIAL MEETING - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Juarez called the meeting to order at 5:30 p.m.
2) ROLL CALL
Members Present: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, and Gabriela Ornelas
3) PUBLIC COMMENT
None.
4) CLOSED SESSION
Council recessed to closed session.

4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957(b)(1), Title: City Manager, 2026 Review 5) CLOSED SESSION REPORT
City Attorney Monica Castillo reported there was no reportable action taken. 6) ADJOURNMENT
Mayor Juarez adjourned the meeting at 6:34 p.m.

Julie Latshaw, City Clerk
ATTEST:
94 CITY OF SANTA PAULA
City Council Special Meeting
July 15, 2026, 4:30 PM

MINUTES
1) CALL TO ORDER
Mayor Juarez called the meeting to order at 4:30 p.m.
2) ROLL CALL
Members Present: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, and Pedro A Chavez
Members Absent: Gabriela Ornelas
Councilmember Cornejo was absent at time of roll call arriving at 4:37 p.m.

Councilmember Ornelas was absent at time of roll call, arriving at 5:53 p.m. 3) PUBLIC COMMENT
Karl Lawson was called to speak, providing information for items on River's edge Manufactured Housing Community, LLC dba The 400 Mobile Estate. 4) CLOSED SESSION

4.A) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Initiation of litigation pursuant to § 54956.9(d)(4), Number of Cases (1)

4.B) CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE § 54956.8. Property: 180 S. Palm Avenue, APN: 105008017, Agency Negotiator: James Mason, Community and Economic Development Director, Negotiating Party: Farmers Irrigation Company, Under Negotiation: Price and Terms of Payment

4.C) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), P.Z. v. City of Santa Paula, et al., Ventura County Superior Court Case No. 56-2023- 00574258-CU-OE-VTA

4.D) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), Tomas Madrigal v. City 95 of Santa Paula, U.S. District Court Case No. 2:25-cv-7163-PVC

4.E) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), Jessie J. Verdun Jr. v.

City of Santa Paula, Ventura Superior Court Case No.
2025CLCR046653

4.F) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), Jesse Verdun and Veronica Vester v. City of Santa Paula, et al., U.S. District Court Case No. 2:24-cv-06021-CAS-RAO

4.G) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), River’s Edge Manufactured Housing Community, LLC dba The 400 Mobile Estates v.

City of Santa Paula, et al., Ventura County Superior Court Case No. 2025CUWM052550

4.H) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), River’s Edge Manufactured Housing Community, LLC dba The 400 Mobile Estates v.

City of Santa Paula, et al., Ventura County Superior Court Case No. 2026CUWM066049

4.I) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), River’s Edge Manufactured Housing Community, LLC v. City of Santa Paula et al., U.S. District Court Case No. 2:26-cv-05734-JAK (ASx)

4.J) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), River’s Edge Manufactured Housing Community, LLC v. City of Santa Paula et al., Ventura County Superior Court Case No. 2026CUWM067522

4.K) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code section 54956.9(d)(1), Jerry Byrum v.

City of Santa Paula, Workers’ Compensation Appeals Board, Case No. 24029179.

4.L) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code section 54956.9(d)(1), Gilbert Segovia v.

City of Santa Paula, Workers’ Compensation Appeals Board, Case No. 25033320.

4.M) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code section 54956.9(d)(1), John Van Schiver v. City of Santa Paula, Workers’ Compensation Appeals Board, Case No. 25033319.

Council recessed to closed session.
5) CLOSED SESSION REPORT
City Attorney Monica Castillo reported there was no reportable actions taken. 96 6) ADJOURNMENT
Mayor Juarez adjourned the meeting at 6:30 p.m.

Julie Latshaw, City Clerk
ATTEST:
97 CITY OF SANTA PAULA
City Council Regular Meeting
July 15, 2026, 6:30 PM

MINUTES
1) CALL TO ORDER
Mayor Juarez called the meeting to order at 6:35 p.m.
2) INVOCATION
Chaplain Kay Wilson-Bolton provided the Invocation.
3) FLAG SALUTE
Vice Mayor Crosswhite led the flag salute.
4) ROLL CALL
Members Present: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, and Gabriela Ornelas
5) CLOSED SESSION REPORT
City Attorney Monica Castillo reported no reportable action was taken at closed session on June 23, 2026, as follows: 5.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957(b)(1), Title: City Manager, 2026 Review
City Attorney Monica Castillo reported no reportable action was taken at closed session on June 30, 2026, as follows: 4.A) PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957(b)(1), Title: City Manager, 2026 Review
City Attorney Monica Castillo reported Council met in Closed Session and there was no reportable action taken on the following:

4.A CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Initiation of litigation pursuant to § 54956.9(d)(4), Number of Cases (1) 4.B

CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE § 54956.8. Property: 180 S. Palm Avenue, APN:
105008017, Agency Negotiator: James Mason, Community and Economic Development Director, Negotiating Party: Farmers Irrigation Company, Under Negotiation: Price and Terms of Payment 4.C CONFERENCE WITH LEGAL 98 COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), P.Z. v. City of Santa Paula, et al., Ventura County Superior Court Case No. 56-2023-00574258-CU-OE-VTA 4.D CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), Tomas Madrigal v. City of Santa Paula, U.S. District Court Case No. 2:25-cv-7163-PVC 4.E CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), Jessie J. Verdun Jr. v. City of Santa Paula, Ventura Superior Court Case No. 2025CLCR046653 4.F CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), Jesse Verdun and Veronica Vester v. City of Santa Paula, et al., U.S. District Court Case No. 2:24- cv-06021-CAS-RAO 4.G CONFERENCE WITH LEGAL COUNSEL -
EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), River’s Edge Manufactured Housing Community, LLC dba The 400 Mobile Estates v.

City of Santa Paula, et al., Ventura County Superior Court Case No. 2025CUWM052550 4.H CONFERENCE WITH LEGAL COUNSEL -
EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), River’s Edge Manufactured Housing Community, LLC dba The 400 Mobile Estates v.

City of Santa Paula, et al., Ventura County Superior Court Case No. 2026CUWM066049 4.I CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), River’s Edge Manufactured Housing Community, LLC v. City of Santa Paula et al., U.S.

District Court Case No. 2:26-cv-05734-JAK (ASx) 4.J CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1), River’s Edge Manufactured Housing Community, LLC v. City of Santa Paula et al., Ventura County Superior Court Case No. 2026CUWM067522 4.K CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code section 54956.9(d)(1), Jerry Byrum v. City of Santa Paula, Workers' Compensation Appeals Board, Case No. 24029179. 4.L CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION Pursuant to Government Code section 54956.9(d)(1), Gilbert Segovia v. City of Santa Paula, Workers' Compensation Appeals Board, Case No. 25033320. 4.M CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Pursuant to Government Code section 54956.9(d)(1), John Van Schiver v. City of Santa Paula, Workers' Compensation Appeals Board, Case No. 25033319.
6) PUBLIC COMMENT
Bob Orlando was called to speak of the accomplishments of the City Manager.

Expressed concern of not extending his contract an additional 3 years David Romney was called to speak expressing concern of not extending the City Managers contract and spoke of his acheivements. The people show their respect of Mr. Singer.

Chris Bartelson was called to speak and expressed his disappointment of the City Council not renewing the City Manager Dan Singer's contract and hoped they consider renewing his contract.
7) PRESENTATIONS

7.A) VENTURA COUNTY FAIR POSTER PRESENTATION
99 Rocky Manzano and Cole Whitehead, Junior Fair Board presented the 2026 Ventura County Fair Poster.

7.B) PARKS & RECREATION MONTH PROCLAMATION
Mayor Juarez presented the Parks & Recreation Month Proclamation.

7.C) PARKS & RECREATION DEPARTMENT ACTIVITY REPORT
Parks & Recreation Director Gregory Barnes presented the Parks & Recreation Department Activity Report.

7.D) UNITED WATER CONSERVATION DISTRICT PRESENTATION
Tara Mulally, Public Outreach & External Affairs Manager, presented a presentation on the United Water Conservation District Water Supply, Conservation & Water Quality Bond Measure on the November 3, 2026 Ballot.

7.E) UPDATE ON CITY GRANTS
City Manager Dan Singer provided an update on City Grants. 8) CITY COUNCIL REPORTS
Councilmember Ornelas:

No report.

Councilmember Chavez:

Provided a written report on activities May - June 2026.

Councilmember Cornejo:

Attended Ventura Council of Governments; and Property Business Improvement District.

Vice Mayor Crosswhite:

Attended Ventura County Transportation Commission; Two Clean Power Alliance; Channel Counties Dinner; Flying Spoon Ribbon Cutting; Business Roundtable; and Southern California Association of Governments.

Mayor Juarez:

Attended closed session; honored to give the history of the Police Department to our new recruit Sierra Garaby; announced no Cruise Night in the month of July and next Cruise Night will be August 7th; and spoke of a monument being designed and funded that is called Flood Path. The dedication date is set for Sunday, March 12th, 2028.
9) CITY MANAGER REPORTS
City Manager Dan Singer:

Pavement Management Project is moving forward; Park & Orchard work will start in August; the bridge is on its way with concreate pouring this Friday; announced for the public sake the City Council will not be meeting again until 100
August 19th; and acknowledged the work Greg Barnes and his department for everything they did for the July 4th celebration.
10) CONSENT CALENDAR

10.A) JUNE 2026 WARRANTS AND CERTIFICATIONS

10.B) DESIGNATION OF VOTING DELEGATE FOR THE LEAGUE OF

CALIFORNIA CITIES ANNUAL CONFERENCE & EXPO - SEPTEMBER
23-25, 2026

10.C) ACCEPTANCE OF QUITCLAIM DEED CONVEYING FIRE STATION 29

SIDEWALK TO CITY

10.D) ACCEPTANCE OF GRANT DEEDS FOR OFFSITE TRAFFIC
IMPROVEMENTS AT 12TH STREET/SANTA PAULA STREET AND
HALLOCK DRIVE/SR-126 (HARVEST AT LIMONEIRA)

10.E) SECOND AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT WITH BKF ENGINEERS INC

10.F) SANTA PAULA WATER RECYCLING FACILITY MEMBRANE

BIOREACTOR CONTROLS UPGRADE

10.G) RESOLUTION NO. 7625, AMENDING THE JOB DESCRIPTION OF

THE SENIOR POLICE OFFICER AND POLICE SERGEANT

POSITIONS

10.H) WATER RECYCLING FACILITY PHASE 1 BLOWER REPLACEMENT

PROJECT NOTICE OF COMPLETION
Motion: Approve CONSENT CALENDAR.

Moved by Pedro A Chavez, seconded by Jenny Crosswhite
Vote: Motion carried 5-0
Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas
11) ACTION ITEMS

11.A) FY 25/27 MID CYCLE BUDGET
Finance Director Christy Ramirez presented the FY 25/27 Mid Cycle Budget.

Motion: Approve Resolution 7626 Amending the FY 2026/27 Budget and Adopting the FY 2026/27 GANN Limit. Adopt the Amended Position Control List as proposed.

Presented by: Christy Ramirez, Finance Director
Moved by Leslie Cornejo, seconded by Jenny Crosswhite
Vote: Motion carried 5-0
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Yes: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, Gabriela Ornelas
12) ITEMS FOR FUTURE AGENDAS

12.A) FUTURE AGENDA ITEMS
13) ADJOURNMENT
Mayor Juarez adjourned the meeting at 8:39 P.M.

Julie Latshaw, City Clerk
ATTEST:
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CITY OF SANTA PAULA
City Council Special Meeting
July 30, 2026, 8:30 AM

MINUTES

SPECIAL MEETING - COUNCIL CHAMBERS
1) CALL TO ORDER
Mayor Juarez called the meeting to order at 8:30 a.m.
2) FLAG SALUTE
Councilmember Chavez led the flag salute.
3) ROLL CALL
Members Present: Carlos Juarez, Jenny Crosswhite, Leslie Cornejo, Pedro A Chavez, and Gabriela Ornelas
4) PUBLIC COMMENT
City Attorney Monica Castillo pulled item 5.A, with information provided under item 6, Closed Session Report.

Bob Orlando was called to speak in support of City Manager Dan Singer.

Gary Ohst was called to speak in support of City Manager Dan Singer.

Stephanie Becerra was called to speak in support of City Manager Dan Singer.

Connie Tushla was called to speak in support of City Manager Dan Singer.

Anne Thille did not want to comment.
5) CLOSED SESSION

5.A) PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE Pursuant to Government Code § 54957(b)(1)
City Attorney Monica Castillo pulled this item.
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5.B) PUBLIC EMPLOYEE APPOINTMENT Pursuant to Government Code § 54957(b)(1). Title: City Manager
Council recessed to closed session.
6) CLOSED SESSION REPORT
City Attorney Monica Castillo:

Thank you, Mr. Mayor. I would like to clarify and correct the report I made on July 15 concerning the closed sessions held on June 23 and June 30, 2026. I previously reported that no action was taken concerning the City Manager’s employment and, for that reason, the City Manager’s Employment Agreement would be sunset on June 30, 2027. That statement incorrectly suggested that the agreement will expire because the Council took no action in closed session.

To clarify, there was no reportable action concerning either the City Manager’s performance or the City Manager’s Employment Agreement. The agreement expires by its own terms on June 30, 2027. No Council action is required for the agreement not to be renewed or extended beyond that date. Likewise, no motion or vote was required merely to allow the agreement to expire according to its terms.

Item 5.A, Public Employee Discipline/Dismissal/Release, is therefore being removed from today’s closed-session agenda because no further closedsession action is needed concerning the expiration of the existing agreement.

For 5B, write: “The City Attorney reported as follows: The City Council recessed into closed session under agenda Item 5.B PUBLIC EMPLOYEE APPOINTMENT Pursuant to Government Code § 54957(b)(1). Title: City Manager to discuss the City Manager recruitment process which the Council will be initiating. There is no reportable action.”
7) ADJOURNMENT
Mayor Juarez adjourned the meeting at 9:30 am.

Julie Latshaw, City Clerk
ATTEST:
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To: Honorable Mayor and Members of the City Council Regular From: Christy Ramirez, Finance Director
Subject: TRANSPORTATION DEVELOPMENT ACT, LOCAL TRANSPORTATION FUND, APPORTIONMENT FOR FISCAL YEAR 2026/2027
Date: October 7, 2026
Agenda Item: 9.F

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

Adopt Resolution No. 7632 authorizing the submittal of claims for allocation of FY 26/27 Transportation Development Act (TDA) funds.

BACKGROUND:

Each year the City must file a claim with Ventura County Transportation Commission for our share of Transportation Development Act (TDA) local transportation funds. This year the City’s apportionment is $1,529,526. The attached resolution authorizes the City Manager or designee to file the necessary claims for these funds and also allocate the funds into two categories. Of the $1,523,370, $611,310.05 is allocated to pay Valley Express Transit for the public transportation system, including the Dial-A-Ride system, from TDA Article 8(c) revenue; and the balance of TDA funds ($918,215.95) is TDA Article 8(a) revenue to the City and is used for local streets and roads. The 2026/27 Budget had estimated TDA article 8(a) revenue in the amount of $502,896 compared to the $918,215.95 allocated. Staff will return on October 21 with necessary budget adjustments to address the additional funding.

ANALYSIS:

The Heritage Valley Transit cost for fiscal year 2024/25 is $911,191, however there was a carryover balance from the prior year of $299,880.95, leaving the final amount to be paid to be $611,310.05. This amount is transferred directly from the County to the Ventura County Transportation Commission, as the operators of Valley Express. This is noted on the claim submissions Form A, line 19-22. No additional changes are needed at this time.

The two-year budget adopted in June utilized estimated figures for both revenues and expenses related to the Local Transportation Funds, based on the initial draft budget from the County, however we were not aware of the carryover amount at that time. As noted, staff will return to Council with a budget amendment to address the increased revenues as well as allocate prior year carryover amounts. It is anticipated that there will be an increased expense allocation to the slurry seal program at that time to fully utilize all available TDA funds, 105
however staff will also be addressing a decreased budget in gas tax allocations discussed during the original budget process.

STRATEGIC PLAN:

While this item is not a direct goal or objective in City Council's two-year strategic plan, the submission of this claim is necessary to maintain funding from the Transportation Development Act Local Transportation Fund.

FISCAL IMPACTS:

No fiscal impacts are related to the passage of this resolution. Staff will return at a later time to request a budget allocation recognizing decreased revenue and necessary expense allocations.

OPTIONS:

As alternatives to staff's recommendation, the City Council may

1. Reject the recommendation; and/or

2. Provide additional direction to staff.

ATTACHMENTS:

Resolution TDA 26-27.docx
TDA-Claim-forms-FY26-27.pdf
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RESOLUTION NO. 7632

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA,

CALIFORNIA, AUTHORIZING THE FILING OF A CLAIM WITH THE

VENTURA COUNTY TRANSPORTATION COMMISSION FOR ALLOCATION

OF TRANSPORTATION DEVELOPMENT ACT FUNDS FOR FISCAL YEAR 2026/27
SECTION 1: The City Council for the City of Santa Paula does resolve as follows:

A. The Transportation Development Act (TDA), as amended (Public Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local Transportation Fund (LTF) and the State Transit Assistance Fund for use by eligible claimants for various transportation and transit purposes as allowed by TDA; and,
B. Pursuant to the provisions of the TDA, as amended, and pursuant to the applicable rules and regulations hereunder (California Code of Regulations Sections 6600 et seq.), a prospective claimant wishing to receive an allocation from the Local Transportation Fund and the State Transit Assistance fund shall file its claim with the Ventura County Transportation Commission.

SECTION 2: The City Manager, or designee, is authorized to execute and file an appropriate claim pursuant to the applicable rules and regulations promulgated hereunder, together with all necessary supporting documents, with VCTC for an allocation of TDA funds in FY 2026/27.

SECTION 3: The authorized claim for Article 8(a) for local street and road purposes (PUC 99400(a)) is in the amount of $918,215.95.
.

SECTION 4: The authorized claim for Article 8(c) for local street and road purposes (PUC 99400(c)) is in the amount of $611,310.05.

SECTION 5: That a copy of this resolution be transmitted to the Ventura County Transportation Commission in conjunction with the filing of the claim.

SECTION 6: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. 107
PASSED, AND ADOPTED, this 7th day of October, 2026.
_____________________
Carlos Juarez, Mayor
ATTEST:
_________________________
Julie Latshaw, City Clerk
Approved as to form:
_______________________________
Kellan Martz, City Attorney
Approved as to content:
_______________________________
Dan Singer, City Manager
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To: Honorable Mayor and Members of the City Council Regular From: Donald Aguilar, Police Chief
Subject: POLICE DEPARTMENT VEHICLE LEASE AND REPLACEMENT

PROGRAM
Date: October 7, 2026
Agenda Item: 9.G

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends City Council:

41.11 for an adjusted Year 1 vehicle replacement plan not to exceed $87,485.36.

2. Authorize the City Manager to execute the agreements and any related documents incidental to the agreements subject to approval of the City Attorney.

BACKGROUND:

The City of Santa Paula Police Department maintains a fleet of 44 vehicles to support operations. These vehicles include marked patrol emergency vehicles and unmarked vehicles. Four of these vehicles are identified and approved for asset liquidation. The fleet's average age is 11.5 years, with an average odometer reading of 72,573 miles. The average holding period, which is the rate it would take in years to refresh the fleet given the current rate, is approximately 44 years per vehicle. The Police Department only averages one vehicle acquisition per year, reflecting a historically reactive rather than an ongoing planning approach to fleet replacement. Due to the high average age, odometer reading, and holding period, time and budget spent on fleet maintenance repairs has increased. This has impacted the ongoing availability of all available fleet vehicle at any given time.

In prior years, vehicle lease programs did not include a cycle and implementation for vehicle replacement as part of the lease program. More recently, vehicles were purchased, not leased, and budget allocation was for one vehicle replacement per fiscal year. This has delayed vehicle replacement efficiency and resulted in keeping vehicles for a longer life span.

In January 2026, the Santa Paula Police Department and Public Works began discussion with Enterprise Fleet Management staff on their Master Lease and Vehicle Replacement Program.

This Enterprise program has been in existence for over 69 years, and the program has agreements with numerous city government agencies throughout California and other states 119
across the Country. Enterprise Fleet Management is a recognized partner in the Sourcewell cooperative purchasing program and procurement is authorized under Santa Paula Municipal Code §41.11.

Enterprise outlined a vehicle lease and replacement program that benefits government agencies and specifically, law enforcement fleet vehicles. The program in its basic form, is to replace aging/high mile vehicles with new police equipped patrol and unmarked detective vehicles. The program includes Enterprise also representing surplus vehicle services for vehicles deemed appropriate to vacate to continue the rotation of new vehicles and retire them at lower mileages to reduce fleet repair costs with high mileage vehicles that otherwise would be retained in the fleet.

ANALYSIS:

Enterprise and City staff evaluated Year 1 replacement plans:

Replace 4 vehicles, ten years or older, with an estimate Year 1 Budget of $87,485.36 and an estimated equity of $12,000.

This is a balanced fleet modernization concept that supports operational reliability, reduced maintenance risk, and annual budget predictability. This plan will complete replacements over the following years.

After further review of manufacturer ordering windows, price changes, departmental needs, and vehicle upfit requirements, the current Year 1 implementation list has been adjusted. The updated list consists of four replacement vehicles. The new vehicles will replace two marked patrol vehicles and two unmarked detective vehicles. This change remains within the previously approved not-to-exceed amount and does not require a separate contract approval.

Proposed Replacement Plan:

Type Unit # Current Mileage Year 1 Vehicle
Patrol Vehicle 460 2012 Dodge Charger 142,027 2027 Ford Explorer, SUV, Police Interceptor Model
Patrol Vehicle 462 2014 Dodge Charger 122,276 2027 Ford Explorer, SUV, Police Interceptor Model
Unmarked Vehicle 417 2014 Dodge Charger 158,561 Hyundai Elantra 4 Dr. Sedan Unmarked Vehicle 419 2014 Dodge Charger 146,044 Hyundai Elantra 4 Dr. Sedan Implementation
Vehicle availability, model year ordering windows, and upfit needs may continue to change during implementation. Equivalent vehicle substitutions of comparable type and value, if needed, would be handled under the City Manager authority granted by the City Council, so long as the substitutions remain within the approved, not-to-exceed, amount and are reviewed by the City Attorney. Any material change to the approved not-to-exceed amount, contract structure, or program scope outside the prior authorization would be returned to the City Council for consideration.

Maintenance and Operational Oversight
The City will continue all fleet maintenance and repairs for all police vehicles within the vehicle 120
replacement program and the City will not be under contract with Enterprise for any vehicle maintenance, maintenance scheduling, or repairs. The updated Year 1 cost summary also includes telematics for 40 vehicles, including Enterprise vehicles and retained City-owned vehicles.

The City will continue to own and maintain certain vehicles outside the Year 1 replacement order. The cost summary identifies 36 retained City-owned vehicles under maintenance management at $6.00 per vehicle per month. Any specialized vehicles, and vehicles outside the Enterprise maintenance program will continue to be managed by the City as appropriate.

Surplus Vehicle Services
In addition, Enterprise will liquidate identified vehicles that no longer provide a resource or benefit to the Department under an auction consignment agreement, attached as Exhibit C.

Enterprise will bill a fee of $400 per vehicle plus any applicable tow fees and the residual value will be given to the City and placed into the general fund.

There are no exclusive agreements limiting an entity from Vehicle Asset Liquidation for City vehicles.

The following attachments are required documents for completion and approval in the Enterprise Vehicle Lease and Replacement Program:

Exhibit A - Master Equity Lease Agreement
Exhibit B - Amendment to Master Lease Agreement
Exhibit C - Consignment Auction Agreement
Exhibit D - Self-Insurance Addendum to Master Lease Agreement STRATEGIC PLAN:

Approval of this item supports City Council’s goal of creating an environment within the City in which our residents feel safe and which promotes the City as a location of choice for living, working, visiting and recreating under Section C, Public Safety & Emergency Preparedness.

FISCAL IMPACTS:

The Master Lease Agreement for Year 1 in an amount not to exceed $87,485.36 will be funded through existing allocations in GL Accounts 104-5-4502-610 and 108-5-4502-610.

The implementation estimate identifies an adjusted Year 1 projected spending of $87,485.36, which remains within the prior FY 2026/27 budget framework and previously approved not-toexceed amount.

OPTIONS:
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As an alternative to staff's recommendation, the City Council has the following options:

1. Decline to approve staff's recommendation.

2. Provide staff with alternate direction.

ATTACHMENTS:

Exhibit A - Master Equity Lease Agreement.pdf
Exhibit B - Amendment to Master Equity Lease Agreement.pdf Exhibit C - Consignment Auction Agreement.pdf
Exhibit D - Self-Insurance Addendum to Master Lease Agreement.pdf 122
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To: Honorable Mayor and Members of the City Council Regular From: James Mason, Community & Economic Development Director Subject: BUDGET APPROPRIATION FOR PERMIT MANAGEMENT AND PLAN

CHECK SOFTWARE
Date: October 7, 2026
Agenda Item: 9.H

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

It is recommended that the City Council:

Approve a $40,000 budget appropriation for Fiscal Year 2025-26 for the City's permit management and online permit application system in GL 800-5-3001-207 – Professional/Contract Services – Computer/Software
Approve a $40,000 budget appropriation for Fiscal Year 2026-27 for the City's permit management and online permit application system in GL 800-5-3001-207 – Professional/Contract Services – Computer/Software
BACKGROUND:

Assembly Bill 2234 (AB 2234), effective January 1, 2023, establishes requirements intended to streamline the processing of post-entitlement residential housing development permits.

Among other requirements, the legislation requires local agencies to provide an online platform for submitting post-entitlement housing development permit applications and tracking application status.

Santa Paula is required to comply with these provisions by January 1, 2028. The City's prior permit tracking system relied substantially on an internal access database and manual data entry and did not provide the functionality necessary for online application submittal and realtime application status tracking.

Modernizing the City's permitting system has greatly improved service delivery, transparency, and processing efficiency while supporting the City's continued growth.

ANALYSIS:

City staff have been utilizing the GovWell permit management system for approximately six 136
months and have experienced significant efficiencies in the processing and management of permits and applications. The system has improved staff workflow, reduced manual data entry and paper processing, and provided greater visibility into the status of applications.

Through actual use of the system, staff have found that GovWell effectively supports the City's permitting and licensing workflows and provides a user-friendly platform for both staff and applicants. The system has also improved coordination among departments and enhanced the City's ability to track, manage, and report on permit activity.

Key benefits realized during the first six months of implementation include:

Electronic application submittal and processing, reducing reliance on paper documents; Improved application tracking and transparency for staff and applicants; Reduced manual data entry and administrative processing; Improved coordination and workflow among Planning, Building & Safety, and other reviewing departments;
More efficient permit tracking, reporting, and record management ; and A stronger technological foundation for meeting the City's AB 2234 requirements.

While staff did have this item contract approved by Council on August 6, 2025, the budget allocation identified was actually set aside for Placer AI and as such an allocation is needed for both fiscal years.

STRATEGIC PLAN:

The continued use of GovWell is consistent with the City's Strategic Plan, Goal B – Economic Development, Objective B.5, which calls for streamlining application and permitting processes through technology to reduce cycle time for applicants.

FISCAL IMPACTS:

A $40,000 budget allocation is requested for both fiscal years 2025-2026 and 2026-2027 in GL 800-5-3001-207, utilizing existing fund balance.

OPTIONS:

1. Approve the $40,000 Fiscal Year 2026-27 budget appropriation.

2. Do not approve the appropriation and provide alternative direction to staff.

3. Provide other direction to staff.

ATTACHMENTS:

ATTACHMENT A, GovWell Order Form - Santa Paula CA 8.29.25.docx (1) signed.pdf 137

GOVWELL ORDER FORM
This Order Form, dated as of the Effective Date, is entered into by and between GovWell Technologies Inc. (“GovWell”) and the customer identified below (“Customer”), and is subject to the Terms of Service (as defined below), which are incorporated by reference herein.

Customer: City of Santa Paula, CA Effective Date:

Customer Contact: James Mason Contact Email: [email protected] Contact Phone: 805-933-4214 Ext. 251 Billing Contact:

Billing Email: Billing Phone:

1. SOFTWARE MODULES, LICENSES, AND SUPPORT.

Beginning on the Effective Date, GovWell will make available to Customer the following software modules:

Licenses: GovWell will provide unlimited user licenses to Customer.

Support: GovWell will provide email, phone, and chat-based support to Customer Monday through Friday, 9am to 5pm EST. GovWell will provide responses to all Customer inquiries within 1 business day.

2. IMPLEMENTATION & DATA MIGRATION SERVICES
Beginning on the Effective Date, GovWell will provide implementation services to Customer to ensure the successful launch and adoption of the software. These implementation services may include, but are not limited to: GIS integration, integration with payment processing software, data migration, system configuration, system modifications, and staff training.

Software Module Description Price (Annual)
Building Permits &
Inspections
Manage building permits, inspections, and plan review.

Includes online portal for improving access and transparency to the public. Includes Contractor Registration.
$25,000
Code Enforcement Online citizen complaints + code enforcement case management.
$17,000
Planning & Zoning Online planning & zoning applications, workflow management, and plan review.
$17,000
CEO Discount One time discount ($19,000)
TOTAL: $40,000
Docusign Envelope ID: 9FD7E995-B0E3-4507-B373-A67B5F416A66 8/29/2025
138 287

3. SUMMARY OF FEES AND TERMS

4. INITIAL TERM
Initial Term: Two (2) years, beginning on the Effective Date.

5. TERMS OF SERVICE. The parties expressly acknowledge and agree that this Order Form, any appendices attached, and any amendments hereto signed by the parties, is subject to and conditioned upon Customer’s agreement to the Terms of Service located at http://www.govwelltech.com/terms (as amended from time to time, the “Terms of Service”). By signing below, Customer expressly acknowledges Service Description Price (one-time)
Implementation -
Standard
Full-service configuration of system, including:
● Online forms / applications
● Workflows for each record type
● Document templates (Permit cards, COs, notices of violation) ● Inspection templates
● Reports
● Staff training
$20,000
WAIVED
Data Migration
(Raw Data + Files)
- Standard
Migration of historical data to GovWell including data in CSV, Excel, PDF and JPG format. Customer is responsible for exporting the data in the aforementioned format(s) and providing it to GovWell, and GovWell is responsible for importing it.

To ensure a successful migration of files, Customer is additionally responsible for providing GovWell data in a CSV or Excel format that details an explicit connection between files and other records - e.g. a CSV file specifying that file “ABC.pdf” is connected to Building Permit #24-0001.

Modules included:
● Building Permits & Inspections (Raw Data + Files for open applications)
● Planning & Zoning (Raw Data + Files for open applications) ● Code Enforcement (Raw Data)
$9,000
WAIVED
TOTAL: WAIVED
Item Description
Annual Cost $40,000
Annual Uplift 5% (not applicable during initial term)
Initial Term Invoice Schedule Annual, invoiced on signing Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date Docusign Envelope ID: 9FD7E995-B0E3-4507-B373-A67B5F416A66 139 288
and agrees that it has reviewed the Terms of Service and agrees to be bound thereby. In the event of any inconsistency or conflict between the terms of this Order Form and the Terms of Service, the terms of this Order Form shall take precedence and govern solely with respect to the specific services, fees, and terms outlined herein, unless otherwise stated in the Terms of Service. All other provisions of the Terms of Service shall remain in full force and effect. Customer further acknowledges and agrees that by signing below, the person signing this Order Form has the authority to execute this Order Form on behalf of Customer. This Order Form may not be amended or modified, except in a writing signed by both Customer and GovWell.

AGREED AND ACCEPTED on behalf of the parties by their duly authorized representatives as of the Order Form Effective Date.

CUSTOMER: City of Santa Paula, CA GOVWELL TECHNOLOGIES INC.:

By (Signature): By (Signature):

Name (Printed): Name (Printed):

Title: Title:

Date signed: Date signed:

CUSTOMER: City of Santa Paula, CA
By (Signature):

Name (Printed):

Title:

Date signed:

Docusign Envelope ID: 9FD7E995-B0E3-4507-B373-A67B5F416A66 8/29/2025
Dan Singer
City Manager
Troy LeCaire
Chief Executive Officer
8/29/2025
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To: Honorable Mayor and Members of the City Council Regular From: Gloria Parra, Management Analyst (Housing)
Subject: SECOND AND THIRD AMENDMENTS TO THE JOINT AGREEMENT

FOR OPERATIONAL FUNDING OF THE SPIRIT OF SANTA PAULA

HARVARD SHELTER, AND SECOND AMENDMENT TO THE

OPERATING AGREEMENT WITH SPIRIT OF SANTA PAULA
Date: October 7, 2026
Agenda Item: 10.A

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends the City Council:

3. Approve a budget allocation of up to $150,000 for the Second and Third Extension Periods to fund the City's additional contributions under the Funding Agreement.

Presented By: Gloria Parra, Management Analyst
BACKGROUND:

The Spirit of Santa Paula ("Spirit") operates the Harvard Shelter, a year-round emergency shelter located at 1498 East Harvard Boulevard in Santa Paula. The Shelter provides temporary shelter, meals, case management, housing navigation, and related services to individuals and families experiencing homelessness in the Santa Clara River Valley.

In July 2023, the City Council approved a two-year Joint Cost-Sharing Agreement (CSA) with the County of Ventura and the City of Fillmore to share the cost of operating the Harvard Shelter. The CSA, also referred to herein as the “Funding Agreement,” is formally titled the Agreement to Provide Financial Support for the Operation of a Permanent Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru. 141
The Funding Agreement established a regional funding partnership under which the City of Santa Paula and City of Fillmore contribute toward Shelter operations, with the County providing a corresponding financial contribution. The Funding Agreement also recognizes the City of Santa Paula’s role in contracting with Spirit to operate the Shelter. The original Funding Agreement was intended to provide operational funding for Fiscal Years 2023-24 and 2024-

25. Under the Funding Agreement, the City of Santa Paula and Spirit entered into the City of Santa Paula Operating Agreement with Spirit of Santa Paula for Operation of Harvard Shelter (the “Operating Agreement”) on August 8, 2023, with an Initial Term ending June 30, 2025.

The Operating Agreement establishes the terms under which Spirit operates the Shelter on behalf of the City and incorporates the goals, practices, and principles set forth in the Funding Agreement.

The City, County, City of Fillmore, and Spirit have continued to work together to maintain operations of the Harvard Shelter while evaluating ongoing funding and operational needs.

The parties have subsequently amended the agreements to address funding and extension periods beyond the original term.

Following the original 2023 Funding Agreement, the parties entered into a new Funding Agreement in October 2025 for Fiscal Year 2025-26, covering July 1, 2025, through June 30, 2026. In June 2026, the City Council approved the First Amendment, which extended the Funding Agreement through October 1, 2026 (the “First Extension Period”). The First Amendment provided an additional 90-day extension to maintain continuity of Shelter services while the anticipated transition of Shelter operations to Rescue Mission Alliance (RMA) was being finalized.

The anticipated transition of Shelter operations to RMA did not occur. As a result, Spirit remains the Shelter Operator, and continued funding is necessary to maintain Spirit’s operation of the Harvard Shelter and delivery of shelter services through the remainder of Fiscal Year 2026-27.

The City Council is now being asked to approve the Second Amendment, which would extend the Funding Agreement through December 31, 2026 (the “Second Extension Period”), and the Third Amendment, which would further extend the Funding Agreement through June 30, 2027 (the “Third Extension Period”).

The related Operating Agreement was previously extended through June 30, 2026, and is being amended to align with the approved and proposed Funding Agreement extension periods. The proposed amendments would provide continued funding and authority for Spirit to operate the Shelter through June 30, 2027.

ANALYSIS:

Second Amendment to the Funding Agreement
The Second Amendment to the Funding Agreement would extend the Agreement beyond the First Extension Period, which ends October 1, 2026, through December 31, 2026. The period from October 2, 2026, through December 31, 2026, would constitute the “Second Extension Period.”
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Under the Second Amendment, Santa Paula would contribute up to an additional $50,000, and Fillmore would contribute up to an additional $37,500 toward actual Shelter operating expenses during the Second Extension Period, subject to the respective governing bodies' approval. The County would match the combined contributions of Santa Paula and Fillmore, for a County contribution of up to $87,500, subject to Board approval. These amounts are consistent with the budgeted contributions of the City and partner agencies.

Third Amendment to the Funding Agreement
The Third Amendment would further extend the Funding Agreement from January 1, 2027, through June 30, 2027, establishing the “Third Extension Period.” During the Third Extension Period, Santa Paula would contribute up to an additional $100,000, and Fillmore would contribute up to an additional $75,000 toward actual Shelter operating expenses, subject to the respective governing bodies' approval. The County would match the combined contributions for a County contribution of up to $175,000, subject to Board approval.

These amounts are consistent with the budgeted contributions of the City and partner agencies.

Operating Agreement with Spirit
The City will amend the 2025-2026 Operating Agreement with Spirit to incorporate the First and Second Extension Periods, aligning it with the Funding Agreement, and providing for the continued operation of the Harvard Shelter during the applicable extension periods.

It should also be noted that Fillmore and the County have yet to complete their review of the attached extension agreements. Subsequently, Council is asked to authorize the City Manager, with concurrence from the City Attorney, to modify the final version of the agreements, if necessary, providing such amendments don't have a material impact on the amount of funding or the terms of the agreements. If substantive changes are requested by the County or the City of Fillmore, staff would return to Council with those amendments.

STRATEGIC PLAN:

The City's ongoing efforts to address the needs of individuals experiencing homelessness are consistent with the City Council's Strategic Plan, specifically:

Goal D: Healthy, Connected & Thriving Community
Objective D.12: Address and support the needs of unhoused individuals, including the provision of behavioral health support services.

Task/Metric 2: Continue collaborating with regional partners to support and address the needs of unhoused individuals throughout the Santa Clara River Valley.

The continued operation and support of homeless services initiatives demonstrate the City's commitment to advancing this goal and strengthening regional partnerships to provide effective assistance and resources to vulnerable populations.

FISCAL IMPACTS:

Council approved $200,000 per Fiscal year for 2025/2026 and 2026/2027. The original agreement covered $200,000 for July 2025 through June 2026 (FY 25/26 Q1-Q4). 143
The previously approved First Amendment extended the Funding Agreement through October 1, 2026 (FY 26/27 Q1) and increased the total contribution by $50,000. The proposed Second agreement would extend the agreement until December 31, 2026 (FY 26/27 Q2) and increase the total by an additional $50,000. The Third Amendment extends the agreement from January 1, 2027 to June 30, 2027 (FY 26/27 Q3-Q4) and increase the agreement by an additional $100,000. These three agreements total a collective $200,000 for FY 26/27, which has an available allocation existing in the GL 100-5-3001-323.

OPTIONS:

1. Approve the Second and Third Amendments. Extend the Funding Agreement and Operating Agreement through June 30, 2027, providing continued funding for Spirit to operate the Harvard Shelter.

2. Do not approve the Second and Third Amendments. The Funding Agreement will expire on October 1, 2026, and failure to extend the agreement could jeopardize continued Shelter operations and the delivery of services to up to 49 individuals per day.

ATTACHMENTS:

Second Amendment to Operating Agreement with Spirit (Redlined).docx Second Amendment to Funding Agreement (Redlined).docx
Third Amendment to Funding Agreement (Redlined).docx
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SECOND AMENDMENT

TO THE CITY OF SANTA PAULA OPERATING AGREEMENT WITH SPIRIT OF

SANTA PAULA FOR OPERATION OF HARVARD SHELTER
This Second Amendment to the City of Santa Paula Operating Agreement with Spirit of Santa Paula for Operation of Harvard Shelter (“Second Amendment”) is entered into as of October 7, 2026, by and between the City of Santa Paula, a California municipal corporation (“City”), and Spirit of Santa Paula, a California nonprofit corporation (“Shelter Operator”). City and Shelter Operator are sometimes individually referred to herein as “Party” and collectively as “Parties.”

RECITALS
WHEREAS, the City and Shelter Operator entered into the City of Santa Paula Operating Agreement with Spirit of Santa Paula for Operation of Harvard Shelter, Contract No. 1008-2026, dated October 21, 2025, (“Agreement”), for the operation of the Harvard Shelter located at 1498 Harvard Blvd., Santa Paula, CA 93060 for the period July 1, 2025 through June 30, 2026; WHEREAS, the Agreement was entered into pursuant to, and in alignment with, the Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru, Fiscal Year 2025-2026 (“Funding Agreement”), among the City of Santa Paula, City of Fillmore, and County of Ventura (collectively, “Funding Parties”);
WHEREAS, the Funding Parties entered into a First Amendment of the Funding Agreement on or about June 17, 2026 to extend the funding term to cover the Second Extension Period from October 2, 2026 through December 31, 2026; WHEREAS, the Funding Parties entered into a Second Amendment of the Funding Agreement on or about October 7, 2026 to extend the funding term to cover the Second Extension Period from October 2, 2026 through December 31, 2026; WHEREAS, the Funding Parties entered into a Third Amendment of the Funding Agreement on or about October 7, 2026 to extend the funding term to cover the Third Extension Period from January 1, 2027 through June 30, 2027; WHEREAS, the Parties desire to amend the Agreement to reflect the extended periods and to clarify the timing, documentation, and processing requirements applicable to invoices.

NOW, THEREFORE, in consideration of the mutual covenants and agreements herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

TERMS

1. Amendment to Section 3.2.1 (Initial Term) – Amended and Restated in Full. 145

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Section 3.2.1 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.2.1 Initial Term. The initial term of this Agreement shall begin on July 1, 2025 and expire on June 30, 2026 (“Initial Term”). The period from July 1, 2026 through October 1, 2026 is referred to herein as the “First Extension Period”. The period from October 2, 2026 through December 31, 2026 is referred to herein as the “Second Extension Period”. The period from January 1, 2027 through June 30, 2027 is referred to herein as the “Third Extension Period”. The Parties have no obligation to extend the Agreement beyond the First Extension Period, Second Extension Period, or the Third Extension Period, and any renewal or modification is contingent on the extension of the Funding Agreement by the governing bodies of the Funding Parties as set forth in Section 3.3.4 below.

2. Amendment to Section 3.3.1 (Base Operating Expense) – Amended and Restated in Full.

Section 3.3.1 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.3.1 Base Operating Expense. The Parties agree that the monthly Base Operating Expense for the Shelter for the Initial Term through June 30, 2026 shall not exceed $58,333.33 and will be based on allowable reimbursable costs. For the First Extension Period (July 1, 2026 through October 1, 2026), the monthly Base Operating Expense shall not exceed $58,333.33 per month, prorated for any partial month, and will be based on allowable reimbursable costs, for a total First Extension Period maximum of $175,000. For the Second Extension Period (October 2, 2026 through December 31, 2026), the monthly Base Operating Expense shall not exceed $58,333.33 per month, prorated for any partial month, and will be based on allowable reimbursable costs, for a total Second Extension Period maximum of $175,000. For the Third Extension Period (January 1, 2027 through June 30, 2027), the monthly Base Operating Expense shall not exceed $58,333.33 per month, prorated for any partial month, and will be based on allowable reimbursable costs, for a total Third Extension Period maximum of $350,000. Pursuant to the Funding Agreement, City will receive payments from the other Funding Parties on or after the thirtieth (30th) day following execution of this Agreement. The Base Operating Expense shall not be increased without the written approval of City.”

3. Amendment to Section 3.3.2 (Fiscal Year 2025-2026 Payments) – Amended and Restated in Full.
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Section 3.3.2 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.3.2 Payments. All County and City of Fillmore payments to the Shelter Operator required under this Agreement will be given to the City of Santa Paula for transfer to the Shelter Operator. The City of Santa Paula will process payments to the Shelter Operator within 30 days of receipt of complete and adequate documentation from the Shelter Operator as outlined in this Agreement with the City of Santa Paula. If any of the expenses provided in documentation are not allowed under the terms of the Funding Agreement, the Shelter Operator will be required to provide reimbursement of funds to the County, City of Fillmore and the City of Santa Paula. The City of Santa Paula shall provide documentation of same to County within 30 days of the end of each month and to City of Fillmore within 60 days of the end of each fiscal quarter, including during the First Extension Period, Second Extension Period, and Third Extension Period. If the City of Santa Paula fails to provide timely and adequate documentation for any payment to Shelter Operator, County and City of Fillmore shall be entitled to deny
reimbursement, suspend future payments and/or recover any payment for which adequate supporting documentation has not been timely provided. Acceptable documentation for staff and non-staff costs to operate the Shelter includes, but is not limited to, payroll records, receipts, invoices and proof of payment. County staff will provide documentation training for City of Santa Paula and Shelter Operator if requested. Inclusive of City of Santa Paula’s share, Shelter Operator will receive a maximum of $700,000 toward the actual Base Operating Expense for Fiscal Year 2025-2026, plus a maximum of $175,000 toward the actual Base Operating Expense for the First Extension Period, a maximum of $175,000 toward the actual Base Operating Expense for the Second Extension Period, and a maximum of $350,000 toward the actual Base Operating Expense for the Third Extension Period, in each case as set forth in the Funding Agreement.”

4. New Section 3.3.2.1 - Monthly Invoicing and Supporting Documentation.

The following new subsection 3.3.2.1, entitled “Monthly Invoicing and Supporting Documentation”, is hereby added to the Agreement:
“3.3.2.1 Monthly Invoicing and Supporting Documentation. Shelter Operator shall submit to City a complete monthly invoice, together with all required supporting documentation, no later than the tenth (10th) calendar day of the month immediately following the month in which the costs were incurred.
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Each invoice shall include sufficient supporting documentation to substantiate all amounts requested and shall clearly identify the methodology used to allocate shared costs to Shelter operations.

Shelter Operator shall be responsible for verifying the accuracy of all formulas, calculations, payroll amounts, cost allocations, and supporting documentation prior to submission to City.

An invoice shall not be deemed complete unless all documentation necessary to substantiate the amounts requested has been provided to City. The City's payment obligations shall commence only upon receipt of a complete and adequate invoice package in accordance with Section 3.3.2.

The Shelter shall not repeatedly revise, supplement, or otherwise adjust an invoice after it has been submitted or paid. Once an invoice has been approved and paid by the City, it may be revised only to correct an immaterial rounding discrepancy or with City’s prior written approval. Invoices or supporting documentation submitted after the applicable monthly deadline shall not be processed with the month’s invoice. Unless otherwise authorized in writing by City due to extraordinary circumstances, such costs shall be submitted with the following month’s invoice.

5. Amendment to Section 3.3.4 (Operation Beyond FY 2025-2026) – Amended and Restated in Full.

Section 3.3.4 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.3.4 Operation Beyond FY 2025 - 2026. To the extent that the Parties agree to extend this Agreement beyond the Extended Expiration Date of October 1, 2026, each subsequent year of operation will run from July 1 through June 30, or such other period as the Parties may agree. By or before July 1, 2026, staff of the Funding Parties will meet and discuss a potential future budget for the Shelter for any period following the First Extension Period.

By or before October 2, 2026, staff of the Funding Parties will meet and discuss a potential future budget for the Shelter for any period following the Second Extension Period. By or before January 1 2027, staff of the Funding Parties will meet and discuss a potential future budget for the Shelter for any period following the Third Extension Period. The Funding Parties have no obligation to extend the Funding Agreement beyond June 30, 2027, and any renewal or modification is contingent on the approval of the respective Funding Parties' governing bodies.”

6. Amendment to Section 3.5.1 (Shelter Program Objective and Performance) – Amended and Restated in Full
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Section 3.5.1 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.5.1 Shelter Program Objective and Performance. City and Shelter Operator agree that the goals, practices and principles in Section 2.C. “Reporting and Accountability Review” of the Funding Agreement, incorporated herein by this reference, shall govern the operation of the Shelter.

Shelter Operator shall submit the performance metrics on a monthly basis, along with monthly invoicing and supporting documentation outlined in Section 3.3.2.1 of this Agreement.

7. Amendment to Section 3.5.6.4 (Evidence of Continuous Coverage) – Amendment and Restated in Full.

Section 3.5.6.4 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3.5.6.4 Evidence of Continuous Coverage. At least fifteen (15) days prior to the expiration of each required policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. Shelter Operator shall maintain all required insurance coverages through the end of the Third Extension Period (June 30, 2027), and shall provide evidence of such coverage to City no later than June 1, 2026, or at least fifteen (15) days prior to the expiration of any required policy, whichever is earlier. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Shelter Operator shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.”

8. Deletion of Section 3.5.7 (Transition Obligations).

Section 3.5.7, entitled “Transition Obligations”, which was added to the Agreement pursuant of the First Amendment, is hereby deleted in its entirety and shall be of no further force or effect.

9. Limited Amendment.

Except as expressly amended by this Second Amendment, all other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between this Second Amendment, the First Amendment, and the Agreement, this Second Amendment shall control.
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10. Authority.

Each Party represents and warrants that the individual executing this Second Amendment on its behalf has full authority to do so and to bind such Party.

11. Counterparts.

This Second Amendment may be executed in one or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Electronic signatures shall be deemed valid.

SIGNATURE PROVISIONS ON FOLLOWING PAGE
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SIGNATURE PAGE TO THE SECOND AMENDMENT TO

CITY OF SANTA PAULA OPERATING AGREEMENT WITH SPIRIT OF SANTA PAULA

FOR OPERATION OF HARVARD SHELTER

CITY OF SANTA PAULA SPIRIT OF SANTA PAULA
By: _______________________________ By: _______________________________ Dan Singer, City Manager Kay Wilson Bolton, Executive Director Date: _____________________________ Date: _____________________________ Approved as to Form:

By: _______________________________
Kellan Martz, City Attorney
Attested By:

By: ___________________________________________
Julie Latshaw, City Clerk
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SECOND AMENDMENT TO THE

AGREEMENT TO PROVIDE FINANCIAL SUPPORT FOR THE OPERATION OF A

PERMANENT, YEAR-ROUND SHELTER SERVING HOMELESS INDIVIDUALS IN

SANTA CLARA VALLEY COMMUNITIES INCLUDING THE CITY OF SANTA

PAULA, CITY OF FILLMORE, AND UNINCORPORATED AREA OF PIRU, FISCAL YEAR 2025-2026
This Second Amendment (“Amendment”) to the Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru, Fiscal Year 2025-2026 (“Agreement”), is entered by and between the City of Santa Paula, a California municipal corporation (“Santa Paula”), the City of Fillmore, a California municipal corporation (“Fillmore”), and the County of Ventura, a political subdivision of the State of California (“County”) (Santa Paula and Fillmore collectively, “Participating Cities”; Participating Cities and County each a “Party” and collectively the “Parties”).

RECITALS
WHEREAS, since August 8, 2023 the Parties have collaborated on financial contributions and operational requirements for the Harvard Shelter (located at 1498 E. Harvard Blvd., Santa Paula, CA 93060) operated by Spirit of Santa Paula (“Shelter Operator”) and used by the Parties;
WHEREAS, on October 21, 2025, the Parties entered a new agreement, the Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru, Fiscal Year 2025-2026 (“Agreement”), to provide financial assistance for the Shelter’s operating expenses for Fiscal Year 2025-2026 (July 1, 2025 through June 30, 2026) for a total amount not to exceed $700,000, and to set program goals and objectives for the Shelter;
WHEREAS, due to an anticipated transition involving the Shelter Operator, the Parties entered into the First Amendment to the Agreement on or about June 17, 2026, which extended the term of the Agreement from July 1, 2026 through October 1, 2026 (“First Extension Period”), and provided for additional financial contributions toward Shelter operating costs during that period;
WHEREAS, the anticipated transition involving the Shelter Operator is no longer proceeding as originally contemplated, and the Parties now desire to further extend the term of the Agreement through December 31, 2026, and provide for continued funding of Shelter operating costs, such that the period from October 2, 2026 through December 31, 2026 shall constitute the “Second Extension Period”; and
WHEREAS, the Parties desire to amend the Agreement to reflect the Second Extension Period, the additional financial contributions, and such other conforming changes as are necessary.
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NOW, THEREFORE, in consideration of the mutual covenants and agreements herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

TERMS

1. Amendment to Section 3 (Term and Termination) – Amended and Restated in Full.

Section 3 of the Agreement is hereby amended and restated in its entirety to read as follows:
“3. TERM AND TERMINATION
The initial term of this Agreement commenced on July 1, 2025, upon execution by all Parties and expired on June 30, 2026 (“Initial Term”). The period from July 1, 2026 through October 1, 2026 is referred to herein as the “First Extension Period.” The period from October 2, 2026 through December 31, 2026 is referred to herein as the “Second Extension Period”.

The Parties hereby extend the term of the Agreement through December 31, 2026 to provide additional time, if needed, to complete the transition of shelter operations.

On or before October 2, 2026, the Parties will meet and review Shelter Operator’s performance and discuss a potential future budget for the Shelter pursuant to Section 1 of this Agreement.

Additionally, the City Manager or Chief Executive Officer, as applicable, of each Party is hereby authorized to sign a further amendment to extend the Agreement for a “Third Extension Period” from January 1, 2027 through June 30, 2027. However, the Parties have no obligation to extend this Agreement beyond the Second Extension Period, and any renewal or modification is contingent on the approval of the respective Parties’ governing bodies.”

2. Amendment to Section 1(a)(i) – Amended and Restated in Full.

Paragraph (i) of Subsection (a), entitled “General Provisions,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” of the Agreement is hereby amended and restated in its entirety to read as follows:
“i. The Shelter’s years of operation covered by this Agreement include the fiscal year running from July 1 to June 30 for fiscal year 2025-2026, and the First Extension Period and the Second Extension Period set forth in Section 3.”

3. Amendment to Section 1(a)(ii) – Amended and Restated in Full. 153
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Paragraph (ii) of Subsection (a), entitled “General Provisions,” of Section 1, entitled “Financial Contributions – Duties and Responsibilities,” of the Agreement is hereby amended and restated in its entirety to read as follows:
“ii. On or before October 2, 2026 staff of each Party will meet and jointly determine the operational and budget plan for the Second Extension Period, if needed, and the projected operating budget for the Shelter for any upcoming fiscal year (or other period), and the portion of the budget to be paid by each Party for consideration in deciding whether to extend this Agreement as set forth in Section 3.

Staff of each Party will then recommend to its respective governing body whether to approve the budget and apportionment of the budget among the Parties as prepared by staff. If the governing body of a Party does not approve both the budget and the apportionment by December 31, 2026, or by the applicable deadline for any extension period thereafter, then this Agreement shall automatically terminate, and no Party will have any further obligations under this Agreement. The projected operating budget for the operation of the Shelter from July 1, 2025 through June 30, 2026 (“FY 2025-2026 Budget”) is set forth in Exhibit A of this Agreement. The FY 2025- 2026 Budget is for information purposes only. The Parties have no obligation to contribute beyond their respective shares as set forth in this Agreement.”

4. Amendment to Section 1(b)(i) (Operating Agreement with Shelter Operator) – Amended and Restated in Full.

Paragraph (i) of Subsection (b), entitled “Operating Agreement with Shelter Operator,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” is hereby amended and restated in its entirety to read as follows:
“i. Operating Agreement with Shelter Operator. The City of Santa Paula and Shelter Operator entered into an Operating Agreement on August 8, 2023, with an Initial Term (as defined therein) ending on June 30, 2025. The City of Santa Paula extended the Operating Agreement through June 30, 2026, and amended its terms to align with this Agreement (hereafter, “2025-2026 Operating
Agreement”). The City of Santa Paula shall amend and extend the 2025-2026 Operating Agreement to include the First Extension Period and the Second Extension Period set forth in Section 3 of this Agreement and to align its terms with this Agreement. The City of Santa Paula shall enter into an Operating Agreement with the Shelter Operator to operate the Shelter with a maximum of (49) beds yearround. Unless expressly stated otherwise in this Agreement, County and the City of Fillmore shall not be a party to any contract with the Shelter Operator or for any construction contracts for the Shelter; however, County and the City of Fillmore shall, in the amended 154
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2025-2026 Operating Agreement, be designated as third party beneficiaries with the right to enforce the Operating Agreement’s defense and indemnification provision that is required pursuant to Section 4.m. below. Santa Paula shall provide the proposed amended 2025-2026 Operating Agreement to County and Fillmore for their review and approval as to consistency with the applicable provisions of this Agreement before Santa Paula executes any amendment to the 2025-2026 Operating Agreement.”

5. Amendment to Section 1(b)(ii) (Santa Paula Contribution) – Amended and Restated in Full.

Paragraph (ii) of Subsection (b), entitled “Santa Paula,” of Section 1, entitled “Financial Contributions – Duties and Responsibilities,” is hereby amended and restated in its entirety to read as follows:
“ii. Santa Paula’s Contribution. The City of Santa Paula agrees to fund at least $200,000 for the fiscal year 2025-2026 as part of the 2025-2026 Operating Agreement it enters into with the Shelter Operator, subject to Council approval. For the First Extension Period, the City of Santa Paula agrees to contribute an additional amount not to exceed $50,000 toward actual Shelter operating expenses, subject to Council approval. For the Second Extension Period, the City of Santa Paula agrees to contribute an additional amount not to exceed $50,000 toward actual Shelter operating expenses, subject to Council approval.”

6. Amendment to Section 1(c) (Fillmore Contribution) – Amended and Restated in Full.

Subsection (c), entitled “Fillmore,” of Section 1, entitled “Financial Contributions – Duties and Responsibilities,” is hereby amended and restated in its entirety to read as follows:
“c. City of Fillmore.

The City of Fillmore agrees to contribute an amount not to exceed the sum of $150,000 toward the Shelter’s actual Base Operating Expense for the fiscal year 2025-2026. Starting July 1, 2025, the City of Fillmore will pay Santa Paula $37,500 on a quarterly basis, for transfer to the Shelter Operator to cover its commitment to Shelter operating expenses for each fiscal quarter. Within 60 days of the end of each fiscal quarter, as set forth in Section 1.b. above, the City of Santa Paula will submit to the City of Fillmore a statement evidencing Santa Paula’s payment of appropriate amounts to Shelter Operator for the fiscal quarter. For the First Extension Period, the City of Fillmore agrees to contribute an additional amount not to exceed $37,500 toward actual Shelter operating expenses, payable to the City of Santa Paula on or before October 1, 2026, subject to Council approval. For the Second Extension Period, the City of 155
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Fillmore further agrees to contribute an additional amount not to exceed $37,500 toward actual Shelter operating expenses, payable to the City of Santa Paula on or before December 31, 2026, subject to Council approval. Payments by Fillmore for any period after December 31, 2026 are contingent on approval by the governing body of each Party of a budget for the upcoming year of operation and apportionment of the budget between the Parties and written amendment to this Agreement, as set forth in Section 1.a. above.”

7. Amendment to Section 1(d)(i) (County Contribution) – Amended and Restated in Full.

Section 1(d)(i) of the Agreement is hereby amended and restated in its entirety to read as follows:
“i. County’s Contribution. In consideration for the City of Santa Paula entering the 2025-2026 Operating Agreement with the Shelter pursuant to the terms of this Agreement, the County agrees to match the combined contributions of Santa Paula and Fillmore for a total amount not to exceed $350,000 toward the Shelter’s actual Base Operating Expense for the fiscal year 2025-2026, through reimbursement payments to City of Santa Paula. For the First Extension Period, the County agrees, subject to Board approval, to match the combined First Extension Period contributions of Santa Paula and Fillmore for a total amount not to exceed $87,500 toward actual Shelter operating expenses, through reimbursement payments to City of Santa Paula. For the Second Extension Period, the County agrees, subject to Board approval, to match the combined Second Extension Period contributions of Santa Paula and Fillmore for a total amount not to exceed $87,500 toward actual Shelter operating expenses, through reimbursement payments to City of Santa Paula.”

8. Deletion of Section 1(f) - Successor Operator.

Section 1(f), entitled “Successor Operator,” which was added to the Agreement pursuant of the First Amendment, is hereby deleted in its entirety and shall be of no further force or effect.

9. Limited Amendment.

Except as expressly amended by this Second Amendment, all other terms and conditions of the Agreement as previously amended remain in full force and effect. In the event of a conflict between this Second Amendment and the Agreement, this Second Amendment shall control.

10. Authority.

Each Party represents and warrants that the individual executing this Second Amendment on its behalf has full authority to do so and to bind such Party.

11. Counterparts.
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This Second Amendment may be executed in one or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Electronic signatures shall be deemed valid.

12. Effective Date.

This Second Amendment shall be deemed to take effect upon execution by all the Parties.

SIGNATURE PAGE FOLLOWS
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SIGNATURE PAGE TO THE SECOND AMENDMENT TO THE

AGREEMENT TO PROVIDE FINANCIAL SUPPORT FOR THE OPERATION OF A

PERMANENT, YEAR-ROUND SHELTER SERVING HOMELESS INDIVIDUALS IN

SANTA CLARA VALLEY COMMUNITIES INCLUDING THE CITY OF SANTA PAULA, CITY OF FILLMORE, AND UNINCORPORATED AREA OF PIRU, FISCAL YEAR 2025- 2026

CITY OF SANTA PAULA CITY OF FILLMORE
By: _______________________________ By: _______________________________ Dan Singer, City Manager Erika Herrera, City Manager
Date: _____________________________ Date: _____________________________ Approved as to Form: Approved as to Form:

By: _______________________________ By: _______________________________ Kellan Martz, City Attorney Tiffany Israel, City Attorney

COUNTY OF VENTURA
By: ___________________________________________
Dr. Sevet Johnson, County Executive Officer
Date: _________________________________________
Approved as to Form:

By: ___________________________________________
Franchesca S. Verdin, Assistant County Counsel
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THIRD AMENDMENT TO THE

AGREEMENT TO PROVIDE FINANCIAL SUPPORT FOR THE OPERATION OF A

PERMANENT, YEAR-ROUND SHELTER SERVING HOMELESS INDIVIDUALS IN

SANTA CLARA VALLEY COMMUNITIES INCLUDING THE CITY OF SANTA

PAULA, CITY OF FILLMORE, AND UNINCORPORATED AREA OF PIRU, FISCAL YEAR 2025-2026
This Third Amendment (“Amendment”) to the Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru, Fiscal Year 2025-2026 (“Agreement”), is entered by and between the City of Santa Paula, a California municipal corporation (“Santa Paula”), the City of Fillmore, a California municipal corporation (“Fillmore”), and the County of Ventura, a political subdivision of the State of California (“County”) (Santa Paula and Fillmore collectively, “Participating Cities”; Participating Cities and County each a “Party” and collectively the “Parties”).

RECITALS
WHEREAS, since August 8, 2023 the Parties have collaborated on financial contributions and operational requirements for the Harvard Shelter (located at 1498 E. Harvard Blvd., Santa Paula, CA 93060) operated by Spirit of Santa Paula (“Shelter Operator”) and used by the Parties;
WHEREAS, on October 21, 2025, the Parties entered a new agreement, the Agreement to Provide Financial Support for the Operation of a Permanent, Year-Round Shelter Serving Homeless Individuals in Santa Clara Valley Communities Including the City of Santa Paula, City of Fillmore, and Unincorporated Area of Piru, Fiscal Year 2025-2026 (“Agreement”), to provide financial assistance for the Shelter’s operating expenses for Fiscal Year 2025-2026 (July 1, 2025 through June 30, 2026) for a total amount not to exceed $700,000, and to set program goals and objectives for the Shelter;
WHEREAS, due to an anticipated transition involving the Shelter Operator, the Parties entered into the First Amendment to the Agreement on or about June 17, 2026, which extended the term of the Agreement from July 1, 2026 through October 1, 2026 (“First Extension Period”), and provided for additional financial contributions toward Shelter operating costs during that period;
WHEREAS, the Parties entered into the Second Amendment to the Agreement on or about October 7, 2026, which further extended the term of the Agreement through December 31, 2026, such that the period from October 2, 2026 through December 31, 2026 constitutes the “Second Extension Period”;
WHEREAS, the Parties desire to further extend the term of the Agreement from January 1, 2027 through June 30, 2027 (“Third Extension Period”); and 159
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WHEREAS, the Parties desire to amend the Agreement to reflect the Third Extension Period, the additional financial contributions, and such other conforming changes as are necessary.

TERMS

1. Amendment to Section 3 (Term and Termination) – Amended and Restated in Full.

The Parties hereby extend the term of the Agreement through June 30, 2027 to provide additional time, if needed, to complete the transition of shelter operations.

On or before January 1, 2027, the Parties will meet and review Shelter Operator’s performance and discuss a potential future budget for the Shelter pursuant to Section 1 of this Agreement. The Parties have no obligation to extend this Agreement beyond the Third Extension Period, and any renewal or modification is contingent on the approval of the respective Parties’ governing bodies.”

2. Amendment to Section 1(a)(i) – Amended and Restated in Full.

Paragraph (i) of Subsection (a), entitled “General Provisions,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” of the Agreement is hereby amended and restated in its entirety to read as follows:
“i. The Shelter’s years of operation covered by this Agreement include the fiscal year running from July 1 to June 30 for fiscal year 2025-2026, and the First Extension Period, the Second Extension Period, and the Third Extension Period set forth in Section 3.” 160
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3. Amendment to Section 1(a)(ii) – Amended and Restated in Full.

Paragraph (ii) of Subsection (a), entitled “General Provisions,” of Section 1, entitled “Financial Contributions – Duties and Responsibilities,” of the Agreement is hereby amended and restated in its entirety to read as follows:
“ii. On or before January 1, 2027 staff of each Party will meet and jointly determine the operational and budget plan for the Third Extension Period, if needed, and the projected operating budget for the Shelter for any upcoming fiscal year (or other period), and the portion of the budget to be paid by each Party for consideration in deciding whether to extend this Agreement as set forth in Section 3.

The projected operating budget for the operation of the Shelter from July 1, 2025 through June 30, 2026 (“FY 2025-2026 Budget”) is set forth in Exhibit A of this Agreement. The FY 2025-2026 Budget is for information purposes only. The Parties have no obligation to contribute beyond their respective shares as set forth in this Agreement.”

4. Amendment to Section 1(b)(i) (Operating Agreement with Shelter Operator) – Amended and Restated in Full.

Paragraph (i) of Subsection (b), entitled “Operating Agreement with Shelter Operator,” of Section 1, entitled “Financial Contributions; Duties and Responsibilities,” is hereby amended and restated in its entirety to read as follows:
“i. Operating Agreement with Shelter Operator. The City of Santa Paula and Shelter Operator entered into an Operating Agreement on August 8, 2023, with an Initial Term (as defined therein) ending on June 30, 2025. The City of Santa Paula extended the Operating Agreement through June 30, 2026, and amended its terms to align with this Agreement (hereafter, “2025-2026 Operating
Agreement”). The City of Santa Paula shall amend and extend the 2025-2026 Operating Agreement to include the First Extension Period, the Second Extension Period, and the Third Extension Period set forth in Section 3 of this Agreement and to align its terms with this Agreement. The City of Santa Paula shall enter into an Operating Agreement with the Shelter Operator to operate the Shelter with a maximum of (49) beds year-round. Unless expressly stated otherwise in this Agreement, County and the City of Fillmore 161
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shall not be a party to any contract with the Shelter Operator or for any construction contracts for the Shelter; however, County and the City of Fillmore shall, in the amended 2025-2026 Operating Agreement, be designated as third party beneficiaries with the right to enforce the Operating Agreement’s defense and indemnification provision that is required pursuant to Section 4.m. below. Santa Paula shall provide the proposed amended 2025-2026 Operating Agreement to County and Fillmore for their review and approval as to consistency with the applicable provisions of this Agreement before Santa Paula executes any amendment to the 2025-2026 Operating Agreement.”

5. Amendment to Section 1(b)(ii) (Santa Paula Contribution) – Amended and Restated in Full.

6. Amendment to Section 1(c) (Fillmore Contribution) – Amended and Restated in Full.

The City of Fillmore agrees to contribute an amount not to exceed the sum of $150,000 toward the Shelter’s actual Base Operating Expense for the fiscal year 2025-2026. Starting July 1, 2025, the City of Fillmore will pay Santa Paula $37,500 on a quarterly basis, for transfer to the Shelter Operator to cover its commitment to Shelter operating expenses for each fiscal quarter. Within 60 days of the end of each fiscal quarter, as set forth in Section 1.b. above, the City of Santa Paula will submit to the City of Fillmore a statement 162
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evidencing Santa Paula’s payment of appropriate amounts to Shelter Operator for the fiscal quarter. For the First Extension Period, the City of Fillmore agrees to contribute an additional amount not to exceed $37,500 toward actual Shelter operating expenses, payable to the City of Santa Paula on or before October 1, 2026, subject to Council approval. For the Second Extension Period, the City of Fillmore further agrees to contribute an additional amount not to exceed $37,500 toward actual Shelter operating expenses, payable to the City of Santa Paula on or before December 31, 2026, subject to Council approval. For the Third Extension Period, the City of Fillmore further agrees to contribute an additional amount not to exceed $75,000 toward actual Shelter operating expenses, payable to the City of Santa Paula on or before June 30, 2027, subject to Council approval. Payments by Fillmore for any period after June 30, 2027 are contingent on approval by the governing body of each Party of a budget for the upcoming year of operation and apportionment of the budget between the Parties and written amendment to this Agreement, as set forth in Section 1.a. above.”

7. Amendment to Section 1(d)(i) (County Contribution) – Amended and Restated in Full.

For the Third Extension Period, the County agrees, subject to Board approval, to match the combined Third Extension Period
contributions of Santa Paula and Fillmore for a total amount not to exceed $175,000 toward actual Shelter operating expenses, through reimbursement payments to City of Santa Paula.”

8. Limited Amendment.
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Except as expressly amended by this Third Amendment, all other terms and conditions of the Agreement as previously amended remain in full force and effect. In the event of a conflict between this Third Amendment and the Agreement, this Third Amendment shall control.

9. Authority.

Each Party represents and warrants that the individual executing this Third Amendment on its behalf has full authority to do so and to bind such Party.

10. Counterparts.

This Third Amendment may be executed in one or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

Electronic signatures shall be deemed valid.

11. Effective Date.

This Third Amendment shall be deemed to take effect upon execution by all the Parties.

SIGNATURE PAGE FOLLOWS
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SIGNATURE PAGE TO THE THIRD AMENDMENT TO THE

AGREEMENT TO PROVIDE FINANCIAL SUPPORT FOR THE OPERATION OF A

PERMANENT, YEAR-ROUND SHELTER SERVING HOMELESS INDIVIDUALS IN

SANTA CLARA VALLEY COMMUNITIES INCLUDING THE CITY OF SANTA PAULA, CITY OF FILLMORE, AND UNINCORPORATED AREA OF PIRU, FISCAL YEAR 2025- 2026

By: _______________________________ By: _______________________________ Kellan Martz, City Attorney Tiffany Israel, City Attorney

COUNTY OF VENTURA
By: ___________________________________________
Dr. Sevet Johnson, County Executive Officer
Date: _________________________________________
Approved as to Form:

By: ___________________________________________
Franchesca S. Verdin, Assistant County Counsel
165
To: Honorable Mayor and Members of the City Council Regular From: Julie Latshaw, City Clerk
Subject: APPOINTMENT TO COMMISSIONS AND COMMITTEES
Date: October 7, 2026
Agenda Item: 10.B

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff Recommends that the City Council:

Appoint applicants to various Commissions and Committees.

Presented by: Julie Latshaw, City Clerk
BACKGROUND:

The City Clerk's office published the Vacancy Notices for all open positions on Commissions, Committees and Boards, in the Santa Paula Times and on the city website and social media.

The City Council held applicant interviews on September 28, 2026 to fill the following:

Parks & Recreation Youth to fill 2 vacancies for a 1-year term . Applicants: Natalia Moncilla is a new applicant, and applicant Kassidy Straetz is a returning member. After the interviews were complete, it was brought to the attention of the City Clerk that Kassidy Straetz no longer qualifies under the youth designation, due to her age. With additional conversations with Ms. Straetz, she has verified she would like to serve as a regular adult member. This week there has been a resignation under the regular adult members. Council now has the ability, if desired, to appoint Ms. Straetz to that position, leaving one youth position to fill.

Design Assistance/Historic Preservation Committee to fill 3 vacancies for a 4-year term. Applicants: Tessa Lenz is a new applicant, and Marilyn Appleby and Karen Harrison are returning applicants. If all applicants are appointed, this position will be filled.

Mobile Home Rent Review Commission to fill 1 vacancy for a 2-year term. Applicant Cindy Graves is a new applicant, and Karen Harrison is a returning applicant. If one applicant is appointed, this position will be filled.

Senior Advisory Committee to fill 1 vacancy for a 2-year term. Applicants: Amalia Ochoa and Thomas Ellis are new applicants. With another resignation on this 166
committee this week, there are currently two vacancies. We have also heard from Pam Marshall, who is currently serving. Her term has just ended, and she has verified she would like to renew as a committee member. If all three applicants are appointed, this Committee will be filled. Council should be aware that the City Clerk's office has also received an additional application for this committee. If the Council desires to fill one vacancy from the interviews, you could continue interviews on a later date before choosing additional applicants.

Measure T Oversite Committee to fill 1 vacancy for a 4-year term. Applicant:

Vanessa Olmos is a returning applicant. No other applications were received. If applicant is appointed, this position will be filled.

Santa Paula Housing Authority to fill 3 vacancies for 4-year terms. Applicants Elizabeth Sanchez was unavailable for interview. Francisco Estrada is a new applicant, and Joseph Cervantez is a returning applicant to appoint without interview. If all applicants are appointed, this position will be filled.

ANALYSIS:

At this time the Council may choose to make appointments to fill Commission or Committee vacancies.

STRATEGIC PLAN:

This item is not a goal or objective in City Council's two-year Strategic Plan, however, it supports the Councils vision to provide the residents of Santa Paula with sustainable resources and programs to make this a great place to live and grow.

FISCAL IMPACTS:

There are no associated fiscal impacts from this item.

OPTIONS:

City Council may also decline to appoint one or more applicants and direct staff to publish openings again for additional applicants. Any additional applicants could be interviewed in February 2027.

ATTACHMENTS:
167
To: Honorable Mayor and Members of the City Council Regular From: Gloria Parra, Management Analyst (Housing)
Subject: CONSIDERATION OF LOANS FROM THE CITY AFFORDABLE

HOUSING TRUST FUND TO HOMES & HOPE AND ITS PROJECT

PARTNERS FOR THE GATEWAY GROVE AND TOPA VISTA VILLAS

AFFORDABLE HOUSING PROJECTS
Date: October 7, 2026
Agenda Item: 10.C

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends the City Council:

3. Adopt a $1,600,000 budget allocation from the City’s Affordable Housing Trust Fund to the 219-5-9093-502 for the Gateway Grove and Topa Vista Villas projects.

Presented by: James Mason, Community & Economic Development Director BACKGROUND:

The City of Santa Paula maintains an Affordable Housing Trust Fund to support the development and preservation of affordable housing and to address local housing needs. The City has received funding requests for two affordable housing developments: Gateway Grove, a 20-unit permanent supportive housing project proposed at 1445 East Main Street, and Topa Vista Villas, a 90-unit affordable housing community proposed at 500–550 West Harvard Boulevard.

Gateway Grove
On July 31, 2026, Homes & Hope, Many Mansions, and the Santa Paula Housing Authority (SPHA) submitted a request (Exhibit C) for a $600,000 commitment from the City’s Affordable 168
Housing Trust Fund to support the acquisition and rehabilitation of the Santa Paula Motel, located at 1445 East Main Street, that will be transformed into Gateway Grove. This development proposes adaptively reusing and rehabilitating the existing Santa Paula Motel into a permanent supportive housing community consisting of 20 affordable permanent supportive housing units and one on-site manager’s unit.

The project is intended to provide permanent housing with supportive services for individuals and households experiencing or at risk of homelessness, including individuals with behavioral needs. Of the total units, 10 will be reserved for individuals experiencing chronic homelessness, and 2 units will be reserved for veterans. All units are restricted to households earning less than 30% of the Area Median Income (AMI).

The proposed project would include rehabilitation of the existing motel, including upgraded building systems, accessibility improvements, new kitchenettes, renovated bathrooms, energyefficient HVAC systems, enhanced security features, and modernized living spaces. Each unit will be expanded by approximately 80 square feet.

The project would provide on-site supportive services coordinated by Many Mansions and other experienced service providers. Anticipated services include case management, behavioral health services, housing stabilization, benefits navigation, and connections to health care and employment resources.

The development team has identified the California Department of Housing and Community Development's Homekey+ Program as a primary source of project financing. The development team has requested a local funding commitment from the City to support its state funding application and address the remaining gap in the project's capital stack.

Topa Vista Villas
On March 27, 2026, Homes & Hope, Cabrillo Economic Development Corporation (CEDC), and the Santa Paula Housing Authority (SPHA) submitted a request (Exhibit D) for a $1,000,000 commitment from the City’s Affordable Housing Trust Fund to support the development of Topa Vista Villa Apartments, located at 500-550 West Harvard Boulevard.

On September 30, 2025, the developers held an Open House, inviting the community to learn more about the project, ask questions, and share feedback that can help shape Santa Paula’s housing needs. After considering community feedback and geographical context, the project has been refined to better align with Santa Paula’s needs. Originally proposed as a 112-unit design, the Topa Vista Villas are now proposed as a 90-unit affordable housing community serving low-, very-low, and extremely low-income households.

The proposed development would include a mix of one-, two-, and three-bedroom units, as well as an on-site manager's unit. The proposal includes 25 to 30 units for individuals and families experiencing homelessness. At least 15% of the units are reserved for residents with mobility impairments and 10% for residents with visual or hearing impairments.

The project would also include accessibility features and community amenities, including a community room, resident services and property management offices, landscaped courtyards, barbecue areas, and play areas for children and teens. Cabrillo Economic Development Corporation would provide on-site resident services, including case management, after-school programming, food assistance, and wellness activities. The project also proposes pedestrian 169
and bicycle improvements connecting the development to Teague Park and the Santa Paula Center.

The applicant has indicated that the development team is also willing to consider a local preference for up to three units for local artists, provided that residents satisfy all applicable income and program eligibility requirements.

ANALYSIS:

Both Gateway Grove and Topa Vista Villas would provide affordable housing within the City of Santa Paula and would utilize the City's Affordable Housing Trust Fund as part of their respective financing strategies.

Gateway Grove
The project's estimated total development cost is approximately $11 million. The requested and recommended City commitment of $600,000 represents approximately 5.5% of the estimated total development cost.

The development team has secured a commitment of 20 Project-Based Vouchers from the SPHA and more than $3 million in BHSA funding from the County of Ventura. These significant public investments ensure long-term operating affordability and demonstrate strong regional support.

The City's commitment is the final local financing needed to close the remaining funding gap and position the project for a successful $6.8 million Homekey+ award from HCD. Timely local commitment competitively positions this project for state funding.

The Homekey+ award announcement is anticipated in Fall 2026, with rehabilitation and construction activities set to begin early 2027. Since the project uses an existing property, allowing the development team to pursue an adaptive reuse approach rather than construct an entirely new building, the development of these permanent affordable units is projected to be completed by the end of 2027.

The proposed Affordable Housing Trust Fund assistance for Gateway Grove would be a $600,000 loan for final gap financing, with 3% annual interest and repayment from residual receipts (Attachment A).

Topa Vista Villas
The project's estimated total development cost is approximately $63.5 million. The recommended City commitment of $1,000,000 represents approximately 1.6 percent of the estimated total development cost.

The development team intends to pursue additional state and federal funding, including $22.5 million in Affordable Housing and Sustainable Communities (AHSC) funds and $28 million in Low-Income Housing Tax Credits (LIHTC), together representing more than $50 million in outside investment. The City's commitment would provide a local funding source and position the project more competitively when pursuing state and federal applications.

The proposed Affordable Housing Trust Fund assistance for Topa Vista Villas would be 170
structured as a loan of up to $1,000,000 for affordable housing development, with repayment from residual receipts at 3% annual interest (Attachment B).

Affordable Housing Trust Fund Status
The City's Affordable Housing Trust Fund has a total amount of $2,400,000. If the two requests are approved, the remaining uncommitted balance would be approximately $800,000, before accounting for any additional deposits, expenditures, repayments, or other changes to the Trust Fund.

STRATEGIC PLAN:

Under the Strategic Goal D. Healthy, Connected & Thriving Community, these projects support the Objectives of:

Housing - Advocate for and seek resources for the implementation of the Housing Element 2029 Housing Action Plan; and
Unhoused - Address and support the needs of the unhoused by investing in resources and programs that support the funding for the development of a variety of housing resources.

FISCAL IMPACTS:

Approval of the request from Homes & Hope will require a budget allocation from the City’s Affordable Housing Trust Fund [GL Account No. 219-5-9039-502] to support the proposed loan in the amount of $1,600,000, using fund balance. The allocation ensures sufficient funds are available to fulfill the approved assistance amount. The City will use Affordable Housing Trust Fund funds based on application demand, in accordance with the municipal code and criteria outlined in the administration program. The City's current Affordable Housing Trust Fund balance is $2.4 million.

OPTIONS:

In addition to the recommended action, the City Council has the following available alternative options, both of which may have significant impacts on the project's state funding applications and overall feasibility:

1. Modify the proposed funding amounts or conditions and direct staff to return with a revised resolution and/or funding documents consistent with Council direction;

2. Continue the item and direct staff to obtain additional information regarding either or both funding requests; and/or

3. Deny the applicant’s request(s) and direct staff to prepare a determination of denial.

ATTACHMENTS:

Attachment A - RESOLUTION NO. 7633.pdf
Attachment B - RESOLUTION NO. 7634.pdf
Exhibit C - Gateway Grove - City of SP AHTF Request.pdf Exhibit D - Request for Affordable Housing Trust Fund Support - Topa Visa Villas.pdf Gateway Grove Presentation 2026 - SP AHTF - Updated with comments.pdf 171
Topa Vista Villas AHTF Presentation 2026.pdf
172

ATTACHMENT A
CC RESOLUTION NO. 7633
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RESOLUTION NO. 7633

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA

AUTHORIZING A LOAN FROM THE CITY AFFORDABLE HOUSING TRUST FUND

TO HOMES & HOPE AND ITS PROJECT PARTNERS FOR THE GATEWAY GROVE

AFFORDABLE HOUSING PROJECTS
WHEREAS, the City of Santa Paula maintains an Affordable Housing Trust Fund (“AHTF”) to support the development and preservation of affordable housing and address local housing needs; and
WHEREAS, on July 31, 2026, Homes & Hope, Many Mansions, and the Santa Paula Housing Authority (SPHA) submitted a request for $600,000 from the City’s AHTF to support the acquisition and rehabilitation of the property located at 1445 East Main Street, Santa Paula, California, for development of Gateway Grove, a permanent supportive housing community consisting of 20 affordable housing units and one on-site manager’s unit (“Gateway Grove Project”); and
WHEREAS, the Gateway Grove Project is intended to provide permanent affordable housing and supportive services for individuals and households experiencing or at risk of homelessness, with all residential units restricted to households earning less than 30% of the Area Median Income; and
WHEREAS, the development team has identified the California Department of Housing and Community Development’s Homekey+ Program as a primary source of project financing and has requested a local funding commitment from the City to address the remaining funding gap and support its state funding application; and WHEREAS, the City Council finds that the proposed AHTF loans for the Gateway Grove Project would support the development of affordable housing within the City of Santa Paula and assist the respective development teams in securing additional funding; and
WHEREAS, the proposed AHTF loans would be structured with an annual interest rate of 3% and repayment from residual receipts, subject to completion of required due diligence and execution of the City’s loan and regulatory documents; and WHEREAS, the proposed loan commitments total $600,000 and require a corresponding budget allocation from the City’s AHTF to the appropriate expenditure account.
174
NOW, THEREFORE, the City Council of the City of Santa Paula hereby finds, determines, declares, and resolves as follows:

1. Recitals. The City Council has considered the full record before it, including supporting documentation, staff reports, public testimony, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. Gateway Grove Loan Authorization. The City Council hereby authorizes a loan in the amount of $600,000 from the City’s AHTF to Homes & Hope, Many Mansions, and SPHA, or the appropriate project ownership entity, for the Gateway Grove Project located at 1445 East Main Street, Santa Paula, California. The loan shall be used to support the acquisition and rehabilitation of the property for development of affordable permanent supportive housing, shall accrue interest at an annual rate of 3%, and shall be repayable from residual receipts, subject to the terms and conditions of the final loan documents.

3. Conditions of Approval. The loans authorized herein shall be contingent upon completion of required due diligence, confirmation of applicable project financing and funding commitments, and preparation and execution of the City’s loan and regulatory documents, including any applicable promissory notes, deeds of trust, regulatory agreements, and other documents necessary to secure and administer the loans, in a form approved by the City Attorney.

4. Budget Allocation. The City Council hereby authorizes a budget allocation of $600,000 from the City’s AHTF to the appropriate expenditure account, GL Account No. 219-5-9039-502, to support the authorized loans for the Gateway Grove Project.

5. Preparation of Loan Documents. The City Council hereby directs City staff to coordinate with the respective development teams and prepare and finalize all loan documents, regulatory agreements, and other necessary documents consistent with this Resolution, subject to review and approval by the City Manager and City Attorney.

6. Execution Authority. The City Council hereby authorizes the City Manager, or designee, to execute the loan documents and other necessary documents on behalf of the City, subject to the conditions set forth in this Resolution and approval as to form by the City Attorney. 175

7. Effective Date. This Resolution shall take effect immediately upon its adoption. The City Council further authorizes staff to receive repayment in the form of a 3% loan at 30 years (“City Loan”).

PASSED AND ADOPTED this 7th day of October, 2026.

________________________________
Carlos Juarez, Mayor

ATTEST:
_________________________________
Julie Latshaw, CMC, City Clerk

APPROVED AS TO FORM:
__________________________________
Kellan Martz, City Attorney
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ATTACHMENT B
CC RESOLUTION NO. 7634
177
RESOLUTION NO. 7634

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA

AUTHORIZING LOANS FROM THE CITY AFFORDABLE HOUSING TRUST FUND

TO HOMES & HOPE AND ITS PROJECT PARTNERS FOR THE TOPA VISTA VILLAS

AFFORDABLE HOUSING PROJECTS
WHEREAS, the City of Santa Paula maintains an Affordable Housing Trust Fund (“AHTF”) to support the development and preservation of affordable housing and address local housing needs; and
WHEREAS, on March 27, 2026, Homes & Hope, Cabrillo Economic Development Corporation (“CEDC”), and SPHA submitted a request for $1,000,000 from the City’s AHTF to support the development of Topa Vista Villas, located at 500–550 West Harvard Boulevard, Santa Paula, California, a proposed affordable housing community consisting of 90 affordable housing units and one on-site manager’s unit (“Topa Vista Villas Project”); and
WHEREAS, the Topa Vista Villas Project is intended to provide affordable housing for low-, very-low-, and extremely low-income households and would include residential amenities, accessibility features, and on-site resident services; and WHEREAS, the development team intends to pursue additional state and federal financing, including Affordable Housing and Sustainable Communities funds and LowIncome Housing Tax Credits, and has requested a local funding commitment from the City to support its financing strategy; and
WHEREAS, the City Council finds that the proposed AHTF loans for the Topa Vista Villas Project would support the development of affordable housing within the City of Santa Paula and assist the respective development teams in securing additional funding; and
WHEREAS, the proposed AHTF loans would be structured with an annual interest rate of 3% and repayment from residual receipts, subject to completion of required due diligence and execution of the City’s loan and regulatory documents; and WHEREAS, the proposed loan commitments total $1,000,000 and require a corresponding budget allocation from the City’s AHTF to the appropriate expenditure account.
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NOW, THEREFORE, the City Council of the City of Santa Paula hereby finds, determines, declares, and resolves as follows:

2. Topa Vista Villas Loan Authorization. The City Council hereby authorizes a loan of $1,000,000 from the City’s AHTF to Homes & Hope, CEDC, and SPHA, or the appropriate project ownership entity, for the Topa Vista Villas Project located at 500–550 West Harvard Boulevard, Santa Paula, California. The loan shall be used to support the development of affordable housing, shall accrue interest at an annual rate of 3%, and shall be repayable from residual receipts, subject to the terms and conditions of the final loan documents.

4. Budget Allocation. The City Council hereby authorizes a budget allocation of $1,000,000 from the City’s AHTF to the appropriate expenditure account, GL Account No. 219-5-9039-502, to support the authorized loans for the Topa Vista Villas Project.

PASSED AND ADOPTED this 7th day of October, 2026.

________________________________
Carlos Juarez, Mayor

ATTEST:
_________________________________
Julie Latshaw, CMC, City Clerk

APPROVED AS TO FORM:
__________________________________
Kellan Martz, City Attorney
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July 31, 2026
Affordable Housing Trust Fund Oversight Committee
City of Santa Paula
970 Ventura Street
Santa Paula, CA 93060
Re: Request for Affordable Housing Trust Fund Support – Gateway Grove Dear Members of the Oversight Committee,
On behalf of Homes & Hope, Many Mansions, and the Santa Paula Housing Authority (SPHA), we respectfully submit this request for a funding commitment of $600,000 from the City's Affordable Housing Trust Fund to support the acquisition and rehabilitation of Gateway Grove, a permanent supportive housing community that will transform the Santa Paula Motel into housing for individuals experiencing or at-risk of homelessness. This investment will create a high-quality permanent supportive housing community while revitalizing one of Santa Paula's most visible gateway properties and addressing one of the City's most pressing housing needs.

The requested funding represents the final local financing needed to complete the project's capital stack and will enable the development team to submit a competitive application to the California Department of Housing and Community Development's Homekey+ Program. A commitment from the City will demonstrate strong local support and close the remaining financing gap necessary to secure state funding. Every dollar invested by the City is expected to leverage more than $17 in additional state, county, federal, and local funding, making this one of the highest-impact affordable housing investments the City can make.

About Gateway Grove
Gateway Grove is an adaptive reuse project that will rehabilitate the existing Santa Paula Motel, located at 1445 East Main Street, into a high-quality permanent supportive housing community consisting of 20 affordable permanent supportive housing units and one onsite manager's unit.

The development has been designed to provide stable, long-term housing paired with comprehensive supportive services that promote housing stability, improve health outcomes, and reduce homelessness in the City of Santa Paula. 181
Key project features include:
• 20 permanent supportive housing units reserved for individuals or households including a person experiencing a Behavioral Health Challenge and experiencing or at risk of homelessness, including 10 units reserved for individuals experiencing chronic homelessness and 2 units reserved for veterans. • A comprehensive rehabilitation of the existing motel, including upgraded building systems, accessibility improvements, new kitchenettes, renovated bathrooms, energy-efficient HVAC systems, enhanced security features, and modernized living spaces.
• On-site supportive services coordinated through Many Mansions and experienced service providers. Services will include case management, behavioral health services, housing stabilization, benefits navigation, and connections to healthcare and employment resources.
• Professional property management by Many Mansions, an experienced affordable housing owner and manager with decades of experience serving formerly homeless households throughout Ventura County.
• A prominent location at the eastern entrance to Santa Paula, immediately adjacent to the City's planned roundabout and directly across from Harvard Navigation Center, where the project will transform an aging motel into a high-quality permanent supportive housing community. The redevelopment will enhance the appearance of this important gateway into the City while creating permanent housing in close proximity to existing homeless services and community resources. The project will replace an aging and underutilized property with an attractive, professionally managed affordable housing community that will improve neighborhood aesthetics, enhance public safety, and contribute to the long-term revitalization of the East Main Street corridor.

Gateway Grove represents an efficient and cost-effective adaptive reuse of an existing dilapidated property, allowing permanent supportive housing to be delivered significantly faster than traditional new construction while revitalizing a key gateway property into the City. Unlike traditional affordable housing developments that often require four to six years from conception to occupancy, Gateway Grove can provide permanent supportive housing in approximately eighteen months, allowing the City to address homelessness much more quickly while preserving and improving an existing community asset.

Homes & Hope, Many Mansions, and the Santa Paula Housing Authority have assembled a highly experienced development team with extensive expertise in affordable housing finance, permanent supportive housing, property management, and supportive services.

Together, the partnership is committed to delivering a high-quality community that will provide long-term housing stability while serving as a catalyst for continued investment and revitalization in Santa Paula.
182
Funding Strategy
The total development cost is currently projected at approximately $11 million.

The project has already secured significant public investment, including:
• A commitment of 20 Project-Based Vouchers from the Santa Paula Housing Authority, ensuring long-term operating affordability and financial sustainability. • More than $3 million in Behavioral Health Services Act (BHSA) funding from the County of Ventura, demonstrating strong regional support for the project and recognizing its importance in addressing behavioral health and homelessness needs.

The requested $600,000 Affordable Housing Trust Fund commitment represents the final local financing needed to close the remaining funding gap and position the project for a successful Homekey+ award. This relatively modest local investment will leverage approximately $10.4 million in additional public investment, representing an exceptional return on the City's housing dollars while helping deliver one of Santa Paula's most impactful supportive housing developments. The City's investment represents only about five percent of the total development cost while helping unlock the remaining ninety-five percent of the financing needed to deliver this transformative project.

Project Timeline
The development team is moving forward on an expedited schedule to maximize the opportunity presented by the Homekey+ Program:
• August 2026: Submit Homekey+ funding application to the California Department of Housing and Community Development.
• Fall 2026: Anticipated Homekey+ award announcement.
• Late 2026: Complete property acquisition and finalize construction documents. • January/February 2027: Commence rehabilitation and construction activities. • Late 2027: Complete construction and begin lease-up.
• Early 2028: Achieve full occupancy and commence long-term operations.

Because Homekey+ is a competitive funding program with an accelerated implementation schedule, timely local funding commitments are critical to maintaining project momentum and ensuring the project remains competitive for state funding.

We appreciate the City's longstanding commitment to addressing Santa Paula's housing needs and respectfully request the Oversight Committee's favorable consideration of this 183
funding request. We look forward to presenting the project at an upcoming committee meeting and working with City staff to finalize funding terms consistent with the City's Affordable Housing Trust Fund guidelines.

Thank you for your continued leadership and partnership in expanding affordable housing opportunities for the residents of Santa Paula.

Respectfully submitted,
Douglas Menges Alexander Russell
Executive Director Chief Executive Officer
Many Mansions Homes & Hope
184
401 East Main Street, Ventura, CA 93001 ● www.homesnhope.com June 26, 2026
Affordable Housing Trust Fund Oversight Committee
City of Santa Paula
970 Ventura Street
Santa Paula, CA 93060
Re: Request for Affordable Housing Trust Fund Support – Topa Vista Villas Dear Members of the Oversight Committee,
On behalf of Homes & Hope, Cabrillo Economic Development Corporation (CEDC), and the Santa Paula Housing Authority (SPHA), we respectfully submit this formal request for a funding commitment of $1,000,000 from the City’s Affordable Housing Trust Fund to support the development of Topa Vista Villas, a 90-unit affordable housing community located at 500–550 West Harvard Boulevard.

This request represents the cornerstone of our local funding strategy and will serve as essential leverage for upcoming state and federal applications. Most critically, the Trust Fund commitment will strengthen our competitiveness for Affordable Housing and Sustainable Communities (AHSC) funds in 2026 and Low-Income Housing Tax Credits (LIHTC) in 2027—together representing more than $50 million in outside investment.

About Topa Vista Villas
Topa Vista Villas has been thoughtfully refined to better align with neighborhood context and community feedback. The project has been reduced from four stories to three stories, resulting in a total of 90 units, which improves compatibility with surrounding development while maintaining critical affordability levels.

The development is designed as a high-quality, inclusive, and community-oriented affordable housing community that directly responds to Santa Paula’s housing needs:
• 90 affordable homes serving low-, very low-, and extremely low-income households, including approximately 30 units reserved for individuals and families experiencing homelessness.
• A diverse unit mix, including one-, two-, and three-bedroom apartments (with a manager’s unit), ensuring housing opportunities for both smaller households and larger families.
• Universal accessibility: at least 15% of units reserved for residents with mobility impairments and 10% for residents with visual or hearing impairments. 185
401 East Main Street, Ventura, CA 93001 ● www.homesnhope.com • Community amenities: a ~2,000-square-foot community room with resident services and property management offices, landscaped courtyards with BBQ areas, and play areas for children and teens.
• On-site resident services delivered by CEDC, including case management, after-school programming, food assistance, and wellness activities. • Sustainable and connected design, with on-grade parking, bicycle storage, car-share spaces, and proximity to transit, along with planned pedestrian and bicycle improvements connecting the site to Teague Park and the Santa Paula Center.
• A modern Spanish architectural style that complements the surrounding neighborhood and reflects the community’s character.

In addition, the development team is open to incorporating a local preference for up to three units for artists, provided all residents meet applicable income and program eligibility requirements. This approach would support Santa Paula’s local arts community while maintaining full compliance with affordable housing regulations.

With a total development cost of $63.5 million, the City’s requested Trust Fund investment of $1 million represents just over 1.5% of the capital stack, yet it is a catalytic investment that will unlock substantial outside resources.

We look forward to presenting this request to the Oversight Committee at your next, and to working closely with City staff to finalize terms consistent with Santa Paula’s financial guidelines and housing priorities.

Thank you for your continued leadership in expanding affordable housing opportunities for the residents of Santa Paula.

Respectfully submitted,
Alexander Russell, M.B.A.

Chief Executive Officer
Homes & Hope
186
Gateway
Grove
(formerly Santa
Paula Motel)
August 5, 2026
187
Lead
Developer:

Many Mansions is Ventura County's leading nonprofit provider of affordable and permanent supportive housing, dedicated to creating inclusive communities where individuals and families can thrive.

Since 1979, Many Mansions has developed and managed high-quality affordable housing throughout Ventura and Los Angeles Counties, serving low-income households, veterans, and individuals experiencing homelessness.
• Mission: to develop and maintain quality affordable housing and to provide services that enrich the lives of our residents, uplifting the community. • Approach: An integrated model that combines housing development, property management, and supportive services to promote housing stability, self-sufficiency, and long-term well- being. • Expertise: More than four decades of experience in affordable housing development and operations, with a portfolio of over 1,000 affordable homes, including 330 permanent supportive housing units serving vulnerable populations.

By providing affordable housing, resident services, and community-based programs, Many Mansions improves the quality of life for thousands of residents and helps create pathways to stability and opportunity. 188 CoDeveloper:

At Homes & Hope, we create vibrant communities where
everyone has a place to call home. With nearly 20 years of experience, we combine the best of nonprofit values with market-rate efficiency to deliver impactful and cost- effective affordable housing solutions. • Mission: Providing safe, affordable, and welcoming homes for all. • Approach: A mission-driven team leveraging in-house expertise in general contracting and construction management to maximize public resources and reduce costs. • Synergy: Affiliated with McCarthy Companies, sharing 40+ years of development expertise to ensure efficient, high-quality project delivery.

Together, we are architects of opportunity, transforming housing into lasting change.
189
CoDeveloper:

The Housing Authority of the City of Santa Paula (SPHA) is a vital public agency dedicated to ensuring access to affordable, safe, and quality housing for the residents of Santa Paula. With a focus on serving low-income families and individuals, SPHA works to create stability and opportunity within the community.
• Mission: To enhance the quality of life for Santa Paula residents by providing affordable housing and fostering community well-being.
• Approach: Administers critical housing programs, including Housing Choice Vouchers (HCV) and Project-Based Vouchers (PBVs), to support local housing needs effectively. • Impact: Ensures housing security for hundreds of families while driving local initiatives that align with Santa Paula’s broader community goals.

SPHA is dedicated to creating a stronger, more inclusive Santa Paula by empowering residents and building a foundation for thriving futures.
190
Gateway Grove
1445 E. Main Street, Santa Paula, CA
191
Proposed Project Details
• 21-Unit Permanent Supportive Housing Development (Adaptive Reuse of Existing Motel).
• 20 permanent supportive housing units (studios).
• 1 one-bedroom manager’s.
• 28 existing parking spaces.
• All units restricted to households earning <30% of AMI. • All units dedicated to individuals experiencing or at-risk of homelessness, including 2 units for veterans experiencing homelessness. • Referrals through Ventura County Coordinated Entry System – Pathways to Home, in collaboration with Ventura County Behavioral Health.
• All residents will have access to supportive services provided by Many Mansions and its community partners.
• Onsite amenities: Offices and space for supportive services delivery; Secured, gated access; Security cameras and site monitoring; On-site laundry facilities; Bicycle parking and storage; Accessible units designed for individuals with mobility and audio/visual impairments.
192
193
Existing
Proposed
Unit Features and
Planned
Improvements:

Over $4 million in renovations:
• Expansion of each unit by approximately
80 square feet.
• New kitchenettes with energy-efficient
appliances, cabinetry, and countertops.
• New ADA-compliant bathrooms.
• Accessibility upgrades and universal
design features for residents with
mobility and sensory impairments.
• Energy-efficient mini-split heating and
air conditioning systems.
• Durable vinyl plank flooring and new
window coverings throughout.
• Upgrades to electrical, plumbing, and
mechanical systems to meet current
building codes.
• Fire/life safety improvements, including
194
Existing
Proposed
195
Affordable Housing Trust
Fund Request
Loan for the development of Affordable Housing:
• $600,000 (final gap funding).
• Residual Receipts
• 3% interest
Funds can be leveraged to acquire additional funding:
• $6.8 million from HCD’s Homekey+ (invited to apply by HCD) • $3.014 million County of Ventura BHSA Funds (committed) Neighborhood Revitalization - New Housing on underutilized land; Improved neighborhood connectivity and Safety
Local Infrastructure and transit Improvements
196
Project
Timeline
• Current Phase
• Financing: ongoing
• Community Outreach: ongoing
• Design and Entitlement Efforts: Dec
2026
• Future Milestones*
• Securing financing: Late 2026
• Construction Start: Early 2027
• Construction Completion/lease up:

End of 2027 (exceptionally fast for
a permanent affordable housing
development).
197
Thank you!
198
Topa Vista
Villas
Santa Paula Affordable
Housing Trust Fund
Oversight Committee
August 06, 2026
199
 Homes & Hope combines nonprofit values with market-rate efficiency to deliver impactful, cost-effective affordable housing solutions.  Our senior staff have nearly 20 years of experience
 Mission: Providing safe, affordable, and welcoming homes for all.  Approach: A mission-driven team leveraging in-house general contracting and construction management expertise to maximize public resources and reduce costs.
 Synergy: Affiliated with McCarthy Companies, sharing 40+ years of development expertise to ensure efficient, high-quality project delivery.  Local: Homes & Hope and McCarthy Companies are both based in downtown Ventura. All of our partners live in Ventura County, and our Director of Affordable housing grew up in Santa Paula.
 Community Connections:
 Our CEO is Chair of the Housing Land Trust of Ventura County (HLTVC), an Officer and former Chair of the Housing Trust Fund Ventura County (HTFVC), and a Board Member of the Ventura County Medical Resource Foundation (VCMRF).  Our Director of Affordable Housing serves on the HOME Board.

Lead
Developer:
200
Cabrillo Economic Development Corporation (CEDC) is a
leading nonprofit dedicated to creating affordable housing and fostering thriving communities. With over 40 years of experience, CEDC has built a legacy of providing safe,
high-quality homes for underserved families across Ventura and Santa Barbara Counties and beyond.
• Mission: CEDC develops and manages service-enriched, inclusive residential communities, ensuring access to affordable, secure, quality housing that creates the foundation for our residents to grow and thrive. • Approach: A comprehensive model that combines housing development, property management, and resident services to empower individuals and families for long- term success. • Expertise: Decades of leadership in affordable housing, with an extensive portfolio of impactful projects that meet the diverse needs of the communities we serve.

By providing affordable home communities, resources, social opportunities and educational programs, Cabrillo improves the quality f lif f h d f id
Co-Developer:
201
CoDeveloper:

The Santa Paula Housing Authority (SPHA) is a vital
public agency dedicated to ensuring access to
affordable, safe, and quality housing for the residents of Santa Paula. With a focus on serving low-income
families and individuals, SPHA works to create stability and opportunity within the community.
• Mission: To enhance the quality of life for Santa Paula residents by providing affordable housing and fostering community well-being.
• Approach: Administers critical housing programs, including Housing Choice Vouchers (HCV) and Project-Based Vouchers (PBVs), to support local housing needs effectively. • Impact: Ensures housing security for hundreds of families while driving local initiatives that align with Santa Paula’s broader community goals.

SPHA is dedicated to creating a stronger, more inclusive Santa Paula by empowering residents and building a
foundation for thriving futures. 202
Project Details
• 90-Unit Multifamily Development
• 38 one-bedroom units
• 23 two-bedroom units
• 29 three-bedroom units (including 1 for on-site property manager) • All units restricted to households earning <60% of AMI, including set aside for Special Needs populations & three units for local artists. • All residents will have access to Services by CEDC.
• Onsite amenities:
• Community room with offices for PM and Services,
• Playground, Picnic & BBQ spaces
• On-site laundry
• accessible units (mobility and audio/visual impairments) • Sustainable design + AHSC-funded mobility improvements (bike/ped, transit, CalVans)
203
204
205
206
Affordable Housing Trust
Fund Request
Loan for the development of Affordable Housing:
• Up to $1,000,000.
• Residual Receipts
• 3% interest
Funds can be leveraged to acquire additional funding:
• $22.5 million from AHSC
• $28 million Tax Credits
• $2 million FHLB’s AHP
Neighborhood Revitalization - New Housing on underutilized land; Improved neighborhood connectivity and Safety
Local Infrastructure and transit Improvements
207
Project
Timeline
• Current Phase
• Financing: ongoing
• Community Outreach: ongoing
• Design and Entitlement Efforts:

Nov 2026
• Future Milestones*
• Securing financing: Early 2027
• Construction Start: 2027
• Construction Completion and
lease up: Mid-to-end of 2029
*May experience a delay of up to one year,
contingent on the competitiveness of funding.
208
Thank you!
209
To: Honorable Mayor and Members of the City Council Regular From: Kyle Miranda, City Management Fellow
Subject: RESOLUTION OPPOSING PROPOSITION 43 – VOTER APPROVAL

REQUIREMENTS FOR LOCAL SPECIAL TAXES
Date: October 7, 2026
Agenda Item: 10.D

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

It is recommended that the City Council:

2. Adopt a resolution opposing Proposition 43.

Presented by: Kyle Miranda, ACC Fellow
Dr. Aminah Mears, Deputy City Manager
BACKGROUND:

Proposition 43 is a legislatively proposed constitutional amendment (ACA 22) that would change voter-approval requirements for local special taxes. The measure will appear before voters at the November 3, 2026 statewide general election.

Under current law, special taxes placed on the ballot by a local governing body require approval by two-thirds of voters. However, court decisions have established that special taxes placed on the ballot through the local voter initiative process may be approved by a simple majority.

Beginning January 1, 2027, Proposition 43 would require voter-proposed local special taxes to receive two-thirds voter approval, establishing the same threshold regardless of whether the special tax is proposed by a local governing body or through the voter initiative process. The measure would also prohibit local governments and local voters from imposing certain ad valorem taxes on real property except as otherwise permitted by the California Constitution.

ANALYSIS:

The current distinction between government-sponsored and voter-initiated special taxes were developed through a series of court decisions. In California Cannabis Coalition v. City of Upland (2017), the California Supreme Court held that certain constitutional requirements 210
applying to a “local government” did not necessarily apply to voters exercising the initiative power. Subsequent appellate decisions applied this reasoning to voter-initiated special taxes and held that such measures may be approved by a simple majority. Proposition 43 would eliminate this distinction by requiring two-thirds voter approval for all local special taxes beginning January 1, 2027.

Proposition 43 would apply prospectively and would not repeal or reduce existing voterapproved special taxes or existing City revenues. Its effect would instead be on future voterinitiated special taxes that receive majority support but less than two-thirds voter approval.

Existing voter-initiated special taxes provide examples of revenues that could be affected if comparable measures were proposed after January 1, 2027. Measures approved with less than two-thirds support include:

Los Angeles Measure ULA: approximately $655 million to $1.2 billion annually; Santa Monica Measure GS: approximately $54 million annually; Oakland Measure AA: approximately $30 million to $36 million annually; and Berkeley Measure FF: approximately $15 million annually.

These examples are illustrative of the types of locally dedicated revenues potentially affected by the higher threshold and do not represent an immediate fiscal loss resulting from Proposition 43.

For Santa Paula, Proposition 43 would not reduce existing City revenues. However, it would increase the voter-approval threshold for any future voter-initiated special tax intended to fund a specific local purpose. This could affect the ability of Santa Paula voters to establish dedicated funding for future community priorities or local services through the initiative process. General taxes for general governmental purposes would continue to generally require majority voter approval.

The League of California Cities (Cal Cities) has taken a position opposing Proposition 43 and has requested that cities consider joining the statewide opposition effort. Cal Cities maintains that requiring two-thirds approval for voter-initiated special taxes would reduce local control and make it more difficult for communities to approve dedicated funding for essential local services.

Supporters of Proposition 43 offer a different policy rationale. They argue that special taxes dedicated to specific purposes should require the same two-thirds voter approval regardless of whether the measure originates with a governing body or through a voter initiative. Supporters contend that the measure would restore taxpayer protections associated with Proposition 13, require broader voter agreement before special taxes are imposed, and make it more difficult to increase certain local taxes.

The policy question before the City Council is therefore whether the City should join Cal Cities and other organizations in opposing the higher voter-approval threshold established by Proposition 43. Adoption of the attached resolution would formally establish the City of Santa Paula's opposition to the measure.

LEGISLATIVE PLATFORM
The City's adopted Policy & Legislative Agenda identifies local control and fiscal autonomy as 211
legislative priorities. Under Section 1, Revenue & Taxation – Local Government Finance, the City supports legislation that authorizes a simple majority of city voters to establish local priorities, including the right to increase taxes or issue general obligation bonds. The Legislative Platform also opposes legislation that further limits cities' ability to administer their own revenues or undermines the City's ability to manage financial resources and make decisions regarding the long-term interests of local residents.

Proposition 43 would increase the voter-approval threshold for voter-initiated local special taxes from a simple majority to two-thirds. Accordingly, opposition to Proposition 43 is consistent with the City's adopted legislative policies supporting majority-vote authority for local voters, preservation of local revenue authority, and local decision-making.

Adoption of the proposed resolution would formally establish the City Council's position on Proposition 43 and align that position with the City's adopted Policy & Legislative Agenda.

STRATEGIC PLAN:

See Legislative Platform Section.

FISCAL IMPACTS:

Adoption of the proposed resolution has no direct fiscal impact on the City, as Proposition 43 would not directly reduce or eliminate existing City revenues. Notably, the Legislative Analyst's Office states that the measure could result in local government tax revenues being lower in the future than they otherwise would be because of the higher voter-approval threshold. The actual fiscal impact is unknown and would depend on future decisions by local governments and voters.

For Santa Paula, any fiscal effect would therefore depend on whether a future voter-initiated special tax is proposed, the amount of revenue associated with that measure, and whether it receives majority support but less than two-thirds voter approval.

OPTIONS:

The following options are available to the City Council:

1. Adopt the resolution opposing Proposition 43;

2. Do not adopt the resolution opposing Proposition 43; or

3. Provide staff with further direction.

ATTACHMENTS:

Resolution Opposing Proposition 43 - DRAFT.docx
212
RESOLUTION NO. 7635

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA PAULA OPPOSING PROPOSITION 43: APPROVAL REQUIREMENTS FOR LOCAL SPECIAL TAXES, LIMITING VOTERS’ ABILITY TO RAISE REVENUE FOR LOCAL

GOVERNMENT SERVICES
The City Council of the City of Santa Paula does resolve as follows:

SECTION 1: Communities across California have approved local ballot measures to provide funding for fire and wildfire prevention, emergency response, local roads, libraries and parks, housing, and programs addressing homelessness.

SECTION 2: Proposition 43, Limits Voters’ Ability to Raise Revenues for Local Government Services, is a legislative constitutional amendment appearing on the November 3, 2026 statewide general election ballot.

SECTION 3: Under current law, special taxes placed on the ballot by a local governing body require approval by two-thirds of voters, while special taxes placed on the ballot through the local voter initiative process may be approved by a majority of voters.

SECTION 4: Beginning January 1, 2027, Proposition 43 would require any new, increased, or extended local special tax proposed by voters to receive approval from two-thirds of the voters voting on the tax. Under a two-thirds voter-approval requirement, more than one-third of voters could prevent a voter-proposed local special tax from receiving the required approval.

SECTION 5: Proposition 43 would also prohibit a local government, including its electorate acting through the initiative power, from imposing an ad valorem tax on real property except as permitted under existing provisions of the California Constitution.

SECTION 6: Proposition 43 would operate prospectively and would not repeal or reduce existing real property transfer taxes, invalidate existing voter-approved special taxes, limit documentary transfer tax rates, or create a deadline for local governments to eliminate existing taxes.

SECTION 7: The No on Proposition 43 campaign estimates that, had the proposed twothirds voter-approval requirement applied to certain previously approved voter-initiated special taxes, California communities would not have been able to raise nearly $3 billion annually in locally dedicated revenue supporting services such as firefighters and 911 response, childcare, homelessness solutions, street repairs, parks, and libraries.

SECTION 8: Proposition 43 does not itself reduce existing taxes but would change the voter-approval threshold applicable to future voter-proposed local special taxes. 213
SECTION 9: The League of California Cities has taken a position opposing Proposition 43 and has encouraged cities throughout California to consider adopting resolutions expressing opposition to the measure.

SECTION 10: The City Council of the City of Santa Paula hereby opposes Proposition 43 on the November 3, 2026 statewide general election ballot.

SECTION 11: The City Council directs City staff to transmit a copy of this adopted Resolution to the League of California Cities at [email protected].

SECTION 12: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded.

PASSED AND ADOPTED this _____ day of __________, 2026.
________________________________________
Carlos Juarez, Mayor
ATTEST:
______________________________
Julie Latshaw, City Clerk
APPROVED AS TO FORM:
__________________________________
Monica Castillo, City Attorney
__________________________________
Daniel Singer, City Manager
214
To: Honorable Mayor and Members of the City Council Regular From: Kellan Martz, Interim City Attorney
Subject: SELECTION OF CITY MANAGER RECRUITMENT FIRM AND REVIEW

OF REQUEST FOR PROPOSAL RESPONSES
Date: October 7, 2026
Agenda Item: 10.E

CITY OF SANTA PAULA

MEMORANDUM
RECOMMENDATION:

Staff recommends that the City Council:

1. Review the three proposals received for City Manager executive recruitment search;

2. Select one firm to conduct the recruitment;

3. Provide any additional direction to staff.

Presented by: Kellan Martz, Interim City Attorney
BACKGROUND:

The City issued a request for proposals for executive recruitment services to assist the City Council in selecting the City's next City Manager. The City received three timely proposals, from the well-qualified firms of Ralph Andersen & Associates, Bob Murray & Associates, and Peckham & McKenney.

ANALYSIS:

Each firm proposes a comprehensive recruitment process that includes development of a candidate profile, targeted outreach, candidate screening, Council interviews, reference or background review, and assistance with the final selection process. The principal differences concern the assigned recruiter, included services, payment terms, replacement-search provisions, and timing. The three proposals are summarized below, presented in no particular order or preference.

FIRM NAME FEE SCHEDULE MATERIAL TERMS
Ralph Andersen &
Associates
$29,000 90-120 days
Fred Wilson is identified as Project Director. The
fixed fee is billed at four milestones. Community
surveying or listening sessions would add $2,500-
$3,500.
215
Bob Murray & Associates $33,000 13-16 weeks
Includes stakeholder meetings, one online survey,
two on-site meeting days, and final-candidate
background review. A specific lead recruiter has not
been assigned.

Peckham & McKenney $29,000 12-14 weeks
Tony Dahlerbruch is identified as recruiter. The
proposal addresses the election and a July 1, 2027
target start date. The full fee is invoiced within two
months after contract execution.

The proposals also contain different replacement-search terms. Ralph Andersen would waive professional fees for a replacement search if the selected City Manager resigns or is dismissed for cause within one year. Bob Murray similarly would waive professional fees, but the City would remain responsible for specified expenses. Peckham & McKenney would charge either $7,200 or $17,000 for a second search, depending on the reason a second search is required.

A further consideration of cost and timing would depend on the Council's desire to invite public input, which could be a topic of discussion with the selected recruitment firm.

Because the Council will work directly with the selected recruiter to establish the candidate profile and evaluate candidates, the Council may select a firm based on the written proposals or request presentations, interviews, or additional information before making its selection.

STRATEGIC PLAN:

Selection of a qualified executive recruitment firm supports continuity in City leadership and the City's goal of operational excellence.

FISCAL IMPACTS:

The proposed base fees range from $29,000 to $33,000. The total fiscal impact will depend on the firm selected and any optional services, candidate travel, or other costs outside the selected firm's included scope. There is currently $30,000 budgeted in GL account 100-5- 0512-205. If the highest cost consultant is chosen, a budget adjustment will be needed to increase the allocation to cover the full contract cost.

OPTIONS:

The Council has the following available alternative options to staff’s recommendations:

1. Do not select any of the three recruitment firms with corresponding budget approvals as recommended by staff. Doing so would prevent the City from proceeding with the City Manager recruitment, resulting in a delay for a recruitment firm to begin advertising and receiving applications and soliciting interest in the position.

2. Direct staff to re-solicit for the City Manager recruitment services. Under this option, staff 216
would conduct a new solicitation to seek additional proposals from qualified recruitment firms. This option would provide an opportunity to obtain additional proposals for consideration but would delay recruitment and would require additional staff time to complete the new RFP process.

ATTACHMENTS:

Peckham & McKenney Proposal for Santa Paula City Manager Recruitment 8-20-26-1.pdf Proposal - Santa Paula City Manager-1.pdf
Santa Paula City Manager '26-1.pdf
Sample Brochure Pacific Grove City Manager-1.pdf
Sample Brochure Lawndale City Manager-1.pdf
217
Peckham & McKenney
August 20, 2025
Mayor Carlos Juarez, Vice Mayor Jenny Crosswhite,
and Councilmembers Leslie Cornejo, Pedro Chavez and Gabby Ornelas City of Santa Paula
c/o Henry Castillo, Assistant City Attorney
970 Ventura Street
Santa Paula, CA 93060
Via PDF/Email To: [email protected]
Dear Mayor Juarez and Members of the City Council,
Thank you for considering Peckham & McKenney for the City of Santa Paula recruitment for City Manager.

Peckham & McKenney would be honored to work with the City in this important search. We look forward to the opportunity to specifically find skilled and experienced candidates that will work effectively with you, serve City residents and business community, and work successfully with the staff team.

Peckham & McKenney is a well-established and experienced, honest and communicative, hardworking, and service oriented firm. We are known for achieving successful and long-term placements. As a firm that only conducts recruitments for cities, counties and special districts – and primarily in California, some of our distinguishing attributes include:
• We actively and personally search for, find, and pursue candidates throughout California and the nation.

We don’t act as a supermarket and wait for (or expect) prospective applicants to simply find a position on our website, in an ad, or from social media. Through an extensive personal and corporate network, and with a keen understanding of what our client is looking for, we market your opportunity and use the telephone and LinkedIn along with text, email and social media to find candidates. • We limit the number of concurrent searches in order to directly focus on serving our client. • We prioritize a respectful, thorough, responsive, communicative, and complete process to positively represent our client, keep everyone informed, and make the recruitment process a successful experience. • Your Recruiter is personally, solely, and directly responsible for all aspects of the search; your Recruiter is also your one point of contact. In other words, your Recruiter who knows the most about the City and the responsibilities of the position to be filled handles all components of the recruitment (for example, preparing the Candidate Profile, conducting outreach, reviewing applicants, presenting applicants, facilitating interviews, and conducting reference checks). 218
Peckham & McKenney
The Peckham & McKenney team is comprised of retired municipal managers and directors who do this work because are passionate about public service. As a Recruiter with Peckham & McKenney and as owner of the firm, I am proud to work with our team because we value and prioritize assisting public agencies in furtherance of good government; placing quality searches above quantity; and building long lasting relationships with those in the public service. We are in this business because we care about municipalities.

For this important position and search, I will serve as your Recruiter. As a retired City Manager, previously on the CalCities and ICMA Executive Boards representing City Managers, and now a successful Recruiter, I know the skills and knowledge needed for an applicant to be successful as a City Manager, and am wellconnected to find candidates. Furthermore, as a resident of Los Angeles County and having personally conducted many searches in your region, I am very familiar with the City of Santa Paula.

For doing this search, the timing is critical. To begin a new City Manager on July 1, mindful that the City Council will have at least 1, possibly 2 new members as a result of the November 2026 election, it is suggested the Candidate Profile be prepared during October/November/December for launching the marketing and outreach for the position in January 2027 after the new City Council is installed. Typically the 3 to 4 month process for City Manager search, in turn, will be 6 to 7 months (October to May) and be more involved as a result of incorporating 1 or 2 new Council Members in the process after the election.

To this end (and being respectful of the Brown Act), I will meet with the City Council individually and/or as group to prepare the Candidate Profile, regularly provide updates to the City Attorney to forward as appropriate to the City Council, facilitate the interview process with the City Council and candidates, collaborate with the City Council and City Attorney for preparation of the employment agreement, and assist in the negotiation process. The specific process is described in the attached proposal.

While I am sincerely and extremely optimistic for finding strong, exceptional applicants for your City Manager, it is important to recognize the search will not be easy. An active , assertive, diligent and broad marketing plan and effort will be necessary because the search follows an election, the City is not within a metropolitan area for ease of commuting (and it is a significant move for your new City Manager to relocate their residency to Santa Paula), and the former City Manager’s contract was allowed to expire (in contrast to a retirement). Therefore, knowing the work we are committed to doing to be successful in the search, a fee of $29,000 is proposed. I am pleased to discuss and address with you. I would also be pleased to participate in an interview to meet you, present our proposal, discuss our process and share the unique attributes of our search firm.

We are excited for the opportunity to implement the process leading to the successful placement of a candidate that “fits” the City’s interests and we are ready to start immediately. Please feel free to call me at 310.567.1554 or email me at [email protected] if there are any questions.

Sincerely,
Anton “Tony” Dahlerbruch
Executive Recruiter
Enclosure:

City of Santa Paula – City Manager Search Proposal
City Manager Candidate Profile Examples (City of Banning, City of Santee and City of Santa Maria) 219
Peckham & McKenney
City of Santa Paula

RECRUITMENT PROPOSAL
for
City Manager
August 20, 2026
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Peckham & McKenney

TABLE OF CONTENTS
WHY CHOOSE US? 1
EXPERIENCE 2
YOUR RECRUITMENT TEAM 4
THE SEARCH PROCESS AND SCHEDULE 6
COST OF SERVICES 7
Cost of Services
Process of Payment
Insurance
GUARANTEE AND DIVERSITY 8
Guarantee
Diversity Statement
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1/ Peckham & McKenney
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Peckham & McKenney 2/

EXPERIENCE
With our recruitment team that solely consists of retired City Managers, Assistant City Managers, Police Chiefs and Department Heads, and our expert support team, Peckham & McKenney brings more experience and knowledge of local government and executive search than any other California recruiter. A few of our City recruitments specifically in the general region include:

City of San Luis Obispo
• City Manager
• Assistant City Manager
• Community Development Director
• Finance Director
City of Santa Maria
• City Manager
• Finance Director
• Police Chief
City of Santa Barbara
• City Manager
• City Attorney
• Human Resources Director
City of Thousand Oaks
• Deputy City Manager
• Human Resources Director
• Public Works Director
City of Ventura
• Information Technology Director
• Assistant Public Works Director
City of Camarillo
• City Manager
• Community Development Director
• Administrative and Information Technology Director
• Human Resources Director
• Assistant Finance Director
City of Moorpark
• Assistant City Manager (now City Manager)
• Community Development Director
City of Westlake Village
• City Clerk
• Planning Director
City of Santa Paula
• Public Works Director
City of Fillmore
• Public Works Director
• Finance Director
City of Calabasas
• Public Works Director
• Community Services Director
We have successfully completed numerous additional City and County searches throughout California for City Manager/County Executives and City/County Department Heads in medium and small urban (e.g., Stockton), suburban (e.g., Santee), rural (e.g., Big Bear), remote, (e.g., Ione) and agricultural (e.g., Corcoran) communities.

A full list of current and former municipal searches resides on our website, please reach out to them. They will attest to our quality of service, responsiveness, on-going communication, personal and direct outreach, sourcing of candidates, quality applicant pool, written materials, and interview facilitation.

Peckham & McKenney is also known for exceptional communications with our applicants and treating every applicant with respect. A few of our compliments illustrate our reputation:
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3/ Peckham & McKenney
/
Testimonials from clients and candidates are at https://www.peckhamandmckenney.com/testimonials.

Please feel free to contact any current and former clients and/or BBK City Attorneys to inquire about their experience with Peckham & McKenney. A few references are as follows:

City of Fillmore, CA BBK City Attorneys
Erika Herrera, City Manager Shawn Hagerty, City of Santee, CA (805) 946.1712; [email protected] [email protected] City of Moorpark, CA Trevor Rusin, City of Malibu, CA
PJ Gagajena, City Manager [email protected]
(805) 517.6213; [email protected]
Stephen Deitsch, retired, City of Big Bear Lake, CA
City of Santa Maria, CA [email protected]
David Rowlands, City Manager
(805) 925.0951 x2200; [email protected]
City of Santa Barbara, CA
Mayor Randy Rowse and/or Members of the City
Council
(805) 564-5322; [email protected]
Comfortable and Professional Experience
“I’d like to thank you again for your support
and guidance throughout the recruitment and
selection process. It was a comfortable and
professional experience, and I attribute a great
deal of that to you. It’s my hope that our
professional paths may cross again in the
future.” Candidate
Straightforward, Friendly, and Humane
Recruitment Process
“I wanted to let you know what a terrific job I
thought you and Peckham & McKenney did on the
recruitment. It was absolutely the most
straightforward, friendly, and humane recruitment
process I’ve ever participated in. And I would feel
the same way even if the outcome was not
successful for me.” Candidate
You Made Me Feel So Comfortable
“This is my first time working with a recruiting
company, and I’m so happy for having the
opportunity to work with your company, wow! I
truly enjoyed the process! Your interview skills
are amazing! You made me feel so comfortable
and I felt like I was just talking shop with a
longtime friend. Thanks for the personal touch
that you include in your job, I believe that this is
what makes your firm so desirable and
successful.” Candidate
Proactive and Responsive
Diana worked with the City to fill the Chief of Police
position early in 2023. Diana is clearly well respected in the LEO community and has a vast network
which led to a competitive pool of candidates for the
City to select from. Diana was proactive from our
very first meeting and always very responsive. The
City team valued Diana’s integrity, opinion and sense
of humor. She was a pleasure to work with and I
wouldn’t hesitate to hire her for any executive
recruitment critical to your organization. Client
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4/ Peckham & McKenney

YOUR RECRUITMENT TEAM
Our Approach
With every Peckham & McKenney recruitment, your
Recruiter has the entire Peckham & McKenney team of
Recruiters and administrative personnel for backup, support, collaboration, and sourcing. However, when you retain
Peckham & McKenney, your Recruiter serves as your single point of contact throughout the entire search process and is fully responsible for its success. Moreover, in order to fully focus on your search and finding applicants that fit with the ideal candidate you are seeking, your Recruiter also maintains no more than 6 active searches.

The Executive Recruiter for you in this search is Tony Dahlerbruch.

Tony Dahlerbruch, Executive Recruiter
Managing Member (owner) of Peckham & McKenney Executive Search Tony worked in local government over 30 years before joining the Peckham & McKenney team. His experience spans most every city department in the Cities of Beverly Hills, California; Scottsdale and Phoenix, Arizona; and Rockville, Maryland, with ultimately serving a combined 12 years as City Manager in Rolling Hills and Palos Verdes Estates, California. Tony has represented the City Managers Department in CalCities as a two term Director on the Executive Board, President of City Managers Department, and member of numerous Policy Committees. He has also served as a Regional Vice President on the Executive Board of the International City/County Management Association. Tony holds a Bachelor of Arts in Political Science from the University of California at Santa Barbara and a Master of Public Administration from The American University in Washington, D.C.

Tony is supported by the following team.

Joyce Johnson, Operations Manager
Joyce Johnson joined Peckham & McKenney in 2005 and serves as the firm’s Operations Manager. She has over 30 years' experience in the field of administrative and executive support for all aspects of the executive recruitment process. She oversees internal administration of the firm as well as directing contract administrative support in the areas of advertising and design, web posting, and duplication and mailing services. Prior to joining Peckham & McKenney, Ms. Johnson oversaw internal administration in the Western Region headquarters of two national management consulting and executive recruitment firms. Ms. Johnson is complimented regularly on her strong customer orientation working with both clients and candidates alike.

Ms. Johnson holds an Associate of Arts degree from American River College.

Peckham & McKenney Team
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5/ Peckham & McKenney
Tayler Bergstrom, Research Assistant
Tayler Bergstrom joined Peckham & McKenney in 2022 and currently serves as a Research Associate. Tayler is currently pursuing a PhD at UCLA where she worked previously as a lab manager overseeing various research projects. Prior to that, Tayler graduated from UC San Diego with a Bachelor of Science degree in Psychology.

Linda Pucilowski, Graphic Designer
With nearly 30 years of experience, Linda Pucilowski provides her expert design and marketing skills to Peckham & McKenney. She is the firm’s “go-to” professional for all advertising and brochure design and creation. Ms. Pucilowski holds a Bachelor’s degree from California State University, Sacramento.

Rachel Moran, Website & Social Media Assistant
Rachel Moran has been in the graphic design field since 2007 and prides herself on creating eye-catching visual art. She supports the Peckham & McKenney team by handling all website visual and technical design as well as social media. Ms. Moran graduated from the Art Institute of Houston obtaining her Bachelor’s Degree in Fine Arts with a concentration in Graphic Design.
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7/ Peckham & McKenney
The proposed fee to conduct the search process for your next City Manager is $29,000. We are pleased to discuss and address this. The fee is an all-inclusive for the services to achieve success in your search as described below.

Additional services can be provided and negotiated accordingly. 228
8/ Peckham & McKenney
• We will connect with the City in 6 months and 1 year after the appointment to check-in,
• Because of how we conduct recruitments, it is extremely unusual that we are unsuccessful in providing qualified applicants, an applicant is not placed, or the placement vacates the position within a year. However, we will conduct a 2nd search or extend the search in the unlikely event that no qualified applicant is interviewed and/or it is mutually agreed that a 2nd search is necessary due to issues with the search effort and/or process for a fixed fee of $7,200 (expenses). Alternatively, in the unlikely event that a 2nd search is necessary because a candidate declines the offer of employment, a qualified candidate in the interview process is not selected, or the selected candidate is separated from employment within 1 year after accepting the offer (external candidates only, and except in the event of budgetary cutbacks, promotion, position elimination, or illness/death, etc.), a 2nd search will be conducted for the discounted fixed fee of $17,000. within 6 months
229
years City Manager
City of Banning, California
230
Community
The City of Banning, California
(population approximately 31,000) is
among the most affordable and diverse
communities in the state. Nestled
between Mt. San Gorgonio and Mt.

San Jacinto along U.S. Interstate 10 near
the Coachella Valley and communities
in Riverside County, and adjacent to
the ancestral lands of the Morongo
Band of Mission Indians, Banning is
ideally located between Los Angeles
and communities extending east toward
Arizona. Residents and visitors alike enjoy
convenient access to Casino Morongo
Resort & Spa, Cabazon Shopping Outlets,
Mt. San Jacinto Community College,
San Gorgonio Community Hospital, and
Optum Healthcare. The area’s numerous
outdoor venues offer year-round hiking,
camping, and picturesque mountain views.

In 2021, Banning was recognized as the
fastest-growing city in California. Guided
by a commitment to redevelopment,
rebranding, and repositioning, the City
continues to enhance quality of life and
public services, strengthen financial stability,
and leverage its strategic location and natural
beauty to promote sustainable growth,
community vitality, and a vibrant future.

The Organization
As a General Law city with a Municipal
Code, the City of Banning operates
under the Council/Manager form
of government. The City Council is
comprised of 5 members elected by
District to serve 4-year terms with
staggered elections every 2 years. The
next election, for Council Members
representing District 4 and 5, is in
November 2026. The position of Mayor
and Mayor Pro Tem are rotated among
the Council Members. The City Clerk
and City Treasurer are also elected
positions. The daily work of the City
Clerk is performed by appointed staff. The
City Council is responsible for appointing
the City Manager and City Attorney.

The City Manager serves the Mayor
and City Council, and is responsible
for implementing the City Council’s
goals and policies; providing policy
recommendations; appointment
and removal of citywide employees;
maintaining fiscal management, integrity
and accountability; and overseeing the
effective, responsive, and efficient delivery
of day-to-day public services.

Under the citywide vision to “promote and
support a high quality of life that ensures
a safe and friendly environment, fosters
new opportunities and provides responsive,
fair treatment to all and is the pride of its
citizens,” the organization maintains as
core values: “Customer Service Excellence,
Integrity, Teamwork and Yes-minded.”
To achieve this, the City is comprised of
7 departments and approximately 230
personnel within the functions of Fiscal
Services, Human Resources & Risk
Management, Community Development,
Fire, Parks and Recreation, Police, and
Public Works. Fire protection is provided
by an agreement with CalFire/Riverside
County. Within the Public Works
function, the City operates and maintains
both a water/wastewater and electric utility.

The General Fund expenses are
approximately $36 million in relation to
revenues of approximately $36 million;
all Funds expenses total approximately
$162 million compared to $160 million
in revenues. To address the City’s fiscal
situation, a 2025 professional analysis was
conducted to provide insight and direction
for the City. To further strengthen and
stabilize the City as well as position it for
the future, the City Council also retained
in 2025 professional services to “complete
an organizational assessment of the City’s
culture, management processes and
overall capacity in meeting City Council
goals.” The recommendations from these
two efforts will provide the map for
Banning’s renaissance. Now, the City
seeks a professional and experienced city
manager to lead the organization forward;
provide strategic, thoughtful, informed
reasoned and visionary guidance to the
City Council; add financial acumen for
budget management and decision making;
further development; and improve
operations for service delivery.

The City Manager
Position and the
Ideal Candidate
The ideal City Manager is, figuratively,
energized and motivated to solve problems
and practice continuous improvement. The
City Manager for the City of Banning
must be an effective leader who wants
to leave a positive legacy and desires to
change an organization to improve its
resident’s prosperity and future.
231
• Proactively
embracing new ideas,
innovation, creativity
and courageous
conversations; not
being risk-adverse and
be thick-skinned to
overcome challenges.
• Being motivated to vision, foresee,
anticipate and avoid surprises.
• Knowing and having the capacity to
learn best practices.
• Empowering staff with the tools,
training, resources, respect and trust to
accomplish goals.
• Serving as a role model to others, and
maintaining a work / life balance.
• Understanding the professionalism
associated with serving in the role of
City Manager, and the attributes of the
Council-Manager form of government.

Qualifications
Candidates must possess a Bachelor’s
degree with a major in public
administration, business administration
or closely related field. A Master’s degree
is desirable. The preferred candidate
has at least 5 to 7 years of municipal
experience and working with a City
Council or Board of Supervisors as a
Chief Executive, Assistant/Deputy Chief
Executive or Department Head in a city,
county or special district of comparable
size and complexity. Desirable experience
includes economic development,
management oversight of public service
operations including water and electric
utility services, budget and finance,
public safety including an in-house Police
Department, economic and community
development, park and recreation
services, public service delivery, and other
varied programs and activities. Having
knowledge and experience in a Council-
• Professional development and training
of staff and creating an environment
that attracts and retains staff.
• Promoting the City of Banning as
a destination and for growth and
development.
• Seeing the City of Banning for what it
can be.
• Establishing the City of Banning as a
role model organization and employer
of choice.
• Being the focal point for facilitating
consensus and building partnerships.

The ideal candidate will have the
professional attributes of:
• Leadership, management, patience and
decision making.
• Being action oriented and results
driven.
• Having the long view and commitment
for creating and following a path that
achieves outcomes and goals.
• People skills for listening, engaging,
leading, negotiating and working
collaboratively.
• Humility, integrity, and humor.
• Being politically astute but apolitical,
politically savvy, emotionally
intelligent.
• Financial acumen for accurate, complete
and conservative fiscal planning and
budgeting.
• Being a collaborator for working with
the City Council, State, and regional
elected officials, staff, stakeholders,
other public agencies, contract service
providers, businesses, and constituents.
• Experience in or capacity to learn a
full-service city with a with a water,
wastewater and electrical utility.
• Being hands-on while knowing how
and when to delegate.

A variety of challenging issues will
face the incoming City Manager. They
include financial/fiscal management and
building the City’s Finance Department,
animal shelter, code and law enforcement,
labor relations, economic development
and organizational development. The
City seeks a committed, enthusiastic
and motivated City Manager that plans,
strategizes, visions and stays focused to
lead the City and turn-around its image
and financial situation.

Key components of the position include:
• Maintaining clear, open, transparent
and frequent communication with the
City Council and community.
• Working and sharing with all 5
City Council members equally and
consistently.
• Serving as a trusted, informed, and
knowledgeable resource, confidant and
business partner.
• Developing and enhancing the
organizational culture and accountability
for improving communication, breaking
silos, enhancing responsiveness,
achieving teamwork, and providing
quality services.

The new City Manager will have 5 Council
Members behind them for positive, ethical
and honest change that positions the City
with financial stability, economic growth,
housing and development, and improved
services and resources for businesses and
residents. Your presence will be truly
appreciated and respected by the Council
and residents.
232
The Recruitment
Process
To apply for this exciting career
opportunity, please visit our website:

Peckham & McKenney
www.peckhamandmckenney.com
Please do not hesitate to contact Anton
“Tony” Dahlerbruch at (310) 567-1554 or
(866) 912-1919 if you have any questions
regarding this position or recruitment
process.

Manager form of government with
knowledge of legislation, laws, regulations
and requirements governing California
municipalities is desirable.

Compensation
The current salary is approximately
$300,000 and negotiable in consideration
of the experience and qualifications
presented by the final candidate. The
City of Banning provides a wide range of
excellent benefits including the following:

Retirement: CalPERS with a 2%
@ 62 formula for employees new to
CalPERS. “Classic” members receive 2%
@ 60 benefit formula. Employee pays full
employee portion. The City of Banning
participates in Social Security. Deferred
Compensation (457) is provided through
Empower and is negotiable.

Health Benefits: An annual
cafeteria benefit in an annual amount
capped at $20,000 for the purchase of
health and welfare benefits under any
approved plan provided by the City.

Employee may elect to receive 92.5% of
the balance in cash as CalPERS nonincludable taxable income or converted to a 457 plan or City sponsored Medical
Savings Account.

Section 125 (Flexible Spending Account):

Provided through American Fidelity,
employees may participate on a pre-tax
basis for dependent care and medical
expense reimbursement.

Leaves:

Vacation: 160 hours per year accrued
at 6.15 hours per pay period up to a
maximum 480 hours. Up to 50% may be
cashed annually providing that an accrual
of 80 hours remains.

Executive: 98 hours annual accrual
with a maximum accrual cap of 200
hours. Leave will be earned at a rate of

3.77 hours per pay period. A maximum
of 98 hours of Executive Leave may be
cashed out annually.

Holidays: 13 fixed and 1 floating
per year.

Sick: 96 hours annually accrued at the
rate of 3.69 hours per pay period. Up to
96 hours annually may be cashed out
providing a minimum of 40 sick leave
hours remain in the bank.

Bereavement: 30 hours
Life Insurance: Policy value of
$150,000.

Education Pay: The City will pay
$250 for Master’s degree and/or higher
Allowances:

Automobile: $250.00
Cell Phone and Technology:

Laptop computer, smartphone and mobile
hotspot.

Utility: With residency within the
City limits or the City’s water utility
service area, the City will provide
$150.00 per month toward the cost of
water service.

Search Schedule
Filing deadline ..............................................................January 9, 2026 Supplemental process (as necessary)......................January 12 - 21, 2026 Recruiter meeting with City Council
to review all applicants.................................................January 27, 2026 In-person finalist interview process.................... February 5 and 6, 2026 These dates have been confirmed, and it is recommended
that you plan your calendar accordingly.
www.peckhamandmckenney.com
233
years City Manager
City of Santee, California
234
Community
With its plentiful open space, vibrant
local economy, low crime rate, and
connectivity to several major transportation
corridors, the City of Santee (population
approximately 60,000) is a phenomenal
community to live, work and enjoy the
outdoors. Situated just 18 miles from San
Diego’s premier beaches to the west and the
Cleveland National Forest in the backdrop
to the east, and having over 260 days a year
of sunshine, recreational opportunities in
Santee are abundant. Excellent schools,
competitive housing, vibrant shopping
districts like Town Center and Trolley
Square, and a variety of local small
businesses enhance Santee’s unparalleled
quality of life in San Diego County.

As a family oriented community that
prides itself on its low crime rate,
excellent schools, exceptional special
events and a location where businesses
desire to be, the community shares a
vision, informed by its evolution and
history, for today and the future that is
articulated and guided by the City of
Santee Mission, Vision and Values. The
community embraces a mission that the
City honor the public trust and serve the
community by providing quality services
and programs that promote economic
prosperity, safety, social well-being and a
healthy environment.

The Organization
The City of Santee is a Charter City
operating under a Council/Manager
form of government. The City is
recognized as a very stable and lean
organization with an excellent and
highly committed professional team
that provides high level, effective and
efficient public services. The five members
of the City Council, comprised of the
Mayor who is elected at-large and four
Council members elected by district,
are responsible for appointing the City
Manager, City Attorney, and City Clerk.

The City Manager serves the Mayor
and City Council and is responsible
for implementing the City Council’s
goals and policies, providing policy
recommendations, administering the
Charter, and overseeing the effective and
efficient delivery of day-to-day public
services. The City Council models civility,
collaboration, and innovation, fostering
good governance and effective public
service delivery. The City Council, with a
conservative mindset, works exceptionally
well together and is committed to
excellence.

Through both contract services and
in-house personnel, the City provides
a broad range of municipal services.

Police, animal control, water and
wastewater services are provided
through third-parties. The current
2024-25 fiscal year budget consists of
approximately $61 million in General
Fund expenditures and a $13 million
General Fund undesignated reserve.

The 5-year capital improvement budget
includes a total of 68 projects totaling
approximately $375 million of which
$116 million is funded. A total of 156
funded positions provides services
through 13 Departments identified in
the budget: City Council, City Attorney,
City Manager, Information Technology,
Animal Control, City Clerk, Human
Resources and Risk Management,
Finance, Engineering, Planning
and Building, Community Services,
Law Enforcement Services, and Fire
and Life Safety. The City of Santee
contracts for police services with the San
Diego County Sheriff’s Department,
and Animal Control is provided by
contract with the San Diego Humane
Society. Water and wastewater services
are provided to the City through a
separate special district, the Padre Dam
Municipal Water District. The City has
one bargaining group and is currently in
the negotiation process.

For more information about the City,
please visit: www.cityofsanteeca.gov.
235
organizational culture,
and the vibrant,
engaged community.

The ideal candidate
will be motivated by
the desire to effect
transformative change
and establish a lasting
legacy. Santee provides
abundant opportunities for development,
champions innovation, and upholds the
highest standards of effective governance.

The City Manager will be a visionary
leader who prioritizes public safety,
ensures fiscal integrity, and actively
promotes Santee’s distinctive qualities
and attributes. The ideal candidate will:
• Make reasoned, educated, convincing
and defensible recommendations
and decisions. Welcome and
wholeheartedly support, promote,
defend, and implement City Council
decisions, regardless of personal
agreement.
• Embrace change, recognize and
pursue creative solutions, leverage
best practices, and employ new
technologies to achieve objectives
while removing roadblocks to success.
• Demonstrate emotional intelligence,
remain apolitical and build and
maintain trust with others.
• Engage in conversations with
community members and embrace
diversity.
• Be a lifelong learner and encourage the
same for the staff team, serving as a
resource and trusted advisor.
• Possess the attributes of a kind,
genuine, honest, and integrous leader.
• Ensure responsiveness to constituent
concerns.
• Treat others with respect.
• Pay attention to detail.

The Ideal Candidate
• An experienced, dynamic, visionary,
strategic, communicative, proactive
and results-oriented collaborator
and leader.
• Leads in a manner that attracts others
to be part of the team and solution.
• Recognizes that surprises to the City
and within city administration are not
advantageous to effective governance.
• Embraces both innovation and
technology to streamline operations,
leveraging systems like Microsoft 365,
EnerGov, and financial software to
enhance efficiency.
• Prioritizes public safety with strategic,
community-focused solutions to ensure
Santee remains a safe and welcoming
community.
• Demonstrates expertise in contract
negotiation and management to secure
favorable outcomes for the City.
• Proactively seeks solutions, builds
consensus, and finds ways to say “yes”
to advance City goals.
• Leads through fostering collaboration,
motivating and inspiring others,
and is skilled in guiding department
heads to formalize strategic plans,
track milestones, and maintain
accountability, while making tough
staffing decisions when necessary to
uphold performance standards. Has
courageous conversations.
• Serves as a team leader that values
training, coaching, empowerment, and
professional staff development.

The role of the Santee City Manager
offers a unique opportunity to lead with
impact, driven not only by the City’s
distinguished legacy of exemplary City
Councils, but also by its inclusive,
professional, and collaborative
2) Research, and if feasible, facilitate the
annexation of West Hills Parkway
and surrounding parcels.
3) Expand road paving and other
infrastructure improvements.
4) Develop and diversify economic
development opportunities through
the Arts & Entertainment District.
5) Drive full adoption of implemented
permitting software across all end
users, overcoming resistance and
ensuring successful organization-wide
utilization. Ensure implementation
of other technological improvements
including new website and financial
system upgrade.
6) Continue and expand the City’s
resolution to address local
homelessness.
7) Reduce pension unfunded liability.
8) Complete the Community Center
and Cannabis projects.

The City Manager
Position
The City Manager is responsible for
managing the City’s budget, ensuring
the day-to-day delivery of public services
through staff oversight, and implementing
the City Council’s priorities and policies.

For fiscal years 2023-24 and 2024-25, the
City Council’s priorities include:
1) Improve fire station facilities and
services.
236
The Recruitment
Process
To apply for this exciting career
opportunity, please visit our website:

Peckham & McKenney
www.peckhamandmckenney.com
Please do not hesitate to contact Anton
“Tony” Dahlerbruch at (310) 567-1554
or (866) 912-1919 if you have any
questions regarding this position or
recruitment process.

Desired
Qualifications
The preferred candidate will have at
least 5 years of leadership and financial
planning experience as a municipal Chief
Executive Officer, Assistant/Deputy
Chief Executive Officer, or Department
Head of comparable complexity. A
typical way of obtaining the knowledge,
skills and abilities for the position
includes 1) graduation from a college or
university with a Bachelor’s degree in
Public Administration or a related field,
2) progressively responsible experience in
a supervisory and managerial capacity,
and 3) familiarity with CEQA and
development related issues.

Compensation
The salary, currently approximately
$262,000, may be negotiated based on
qualifications and experience. The City of
Santee provides a wide range of excellent
benefits including the following:

Retirement: The City participates
in the California Public Employees’
Retirement System (CalPERS).

CalPERS members between 1/19/2012 –
12/31/2012 are at the 2% @ 55 retirement
formula, and employee pays 8% of the
contribution. All other members are at
the 2% @ 62 retirement formula, and
employee pays 7.75%. The City does
not contribute to Social Security. Other
contract provisions include: 1959 Survivor
Benefit – Level 3, Military Service Credit
for Public Service, Credit for Unused
Sick Leave, and $500 Post-Retirement
Death Benefit.

Health Insurance: City contributes
to Medical and Dental coverage provided
by Cigna. Vision benefits are available at
the employee’s cost.

Other Insurance:
• Group Term Life: One times
employee’s annual salary up to $50,000.
• Long Term Disability: Provides 2/3
of base monthly salary when disabled,
after a 60 day waiting period.
• Accidental Death and Dismemberment: One times employee’s annual salary up to $50,000.

Leaves
• Vacation: Accrued based on years of
service with up to 25 working days a
year with 24 years of service.
• Sick: 12 days (96 hours) per year.
• Holidays: 11 fixed holidays and 1
floating holiday per year. Holiday
Closure: Workdays between observed
Christmas Eve holiday and observed
New Year’s Day holiday.
• Administrative: 64 hours/fiscal yr.

Vehicle Allowance:
$350 per month.

Tuition Reimbursement: up to
$2,500 per year.

Relocation Expenses: Negotiable.

Other Benefits Available:
• Flexible Spending Account.
• 457 Deferred Compensation or
Roth IRA.

Search Schedule
Filing deadline ..................................................................July 18, 2025 Supplemental process (as necessary)..................July 21 – August 1, 2025 Recruiter meeting with City to review all applicants ...... August 4, 2025 In-person finalist interview process................... August 11 and 12, 2025 These dates have been confirmed, and it is recommended
that you plan your calendar accordingly.
www.peckhamandmckenney.com
237
years City Manager
City of Santa Maria, California
238
The Community
The City of Santa Maria, located in the
California central coast region between
Santa Barbara and San Luis Obispo, is a
23 square mile growing and developing
community known for its agriculture,
affordable living, and local and regional
employment and recreation. As the
largest city in the County of Santa
Barbara, near Vandenberg Space Force
Base, conveniently adjacent to U.S.

Highway 101, and served by the local
Santa Maria Public Airport, Santa Maria
has a diverse population of approximately
110,000 residents (median age of 29)
and is a regional hub of commerce,
industry, farming, and housing. The
City is rapidly attracting new residents,
businesses and visitors, and downtown
revitalization is underway.

Recognized nationally as an All-America
City by the National Civic League, and
with multi-generational residents that
are vested and invested in the future
of the community, the City of Santa
Maria continues to be known as a great
community to work, live, and recreate.

Along with its signature “Santa Maria
Style Barbecue”; weekly Farmers’
Market; seasonal Downtown Fridays;
annual Santa Maria Elks Rodeo; parks
and hiking trails in the City and the
Santa Maria Valley; cultural attractions
including the Santa Maria Museum of
Flight, Santa Maria Valley Discovery
Museum, Pacific Conservatory Theater,
and the nearby Guadalupe-Nipomo
Dunes & Visitor Center; excellent local
schools, and proximity to local and
renown institutions of higher education
(Allan Hancock College, UC Santa
Barbara, and CalPoly); community
programs and events; rich farmland
producing numerous exported crops;
nearby beautiful beaches and over 30
wineries and tasting rooms for the public;
the City offers an excellent quality of life
along with being well positioned to grow
and prosper.

The Organization
The City of Santa Maria is a full-service
Charter City that operates under the
City Council – City Manager form of
government. The City Council consists
of the Mayor who is elected at-large
and four Council Members who are
elected by district. Each member of the
City Council serves a four-year term
and elections are staggered. The City
Clerk and City Treasurer are also elected
positions that each serve a four-year
term. In November 2024, an election
will be held for the Mayor, two Council
Members, the City Clerk, and City
Treasurer.

The City Council is responsible for
appointing the City Manager and City
Attorney. The City Manager serves the
Mayor and City Council in support of
the community by implementing the City
Council’s goals, policies and municipal
code, and overseeing day-to day public
services working with 10 operational
departments consisting of Police, Fire,
Community Development, Utilities,
Public Works, Library, Recreation
and Parks, Finance, City Attorney’s
Office and City Manager’s Office, with
a combined total of 732 authorized
full-time equivalents (FTEs) personnel.

The City Manager also oversees a total
2024-25 Budget of $363.9 million,
with an operating budget of $291.4
million incorporating a General
Fund appropriation of $139.8 million,
projected depleted reserves to cover a
$21 million General Fund shortfall, and
a sizable, exciting, and aggressive Capital
Improvement Program.

With its mission “Committed to
providing the highest quality service
in the most efficient, cost-effective,
and courteous manner possible”
through “teamwork, service, people,
communication, integrity, fiscal,
professional, progressive and responsive”
as its organizational values, the City has
an aggressive work plan and challenging
future with many opportunities.

The 2024-2026 Goals established
through a February 2024 strategic
planning workshop identified
“Long-term financial sustainability,
Community quality of life, Planning and
infrastructure, and Organizational wellbeing.” As such, the two-year budget relies on its three years of reserve funds
239
will be apolitical,
politically savvy, and
emotionally intelligent
to successfully immerse
themself in developing
and improving
City processes and
operations; facilitate
transformational
conversations leading to
action; and leverage their interpersonal
skills, knowledge, professional network
of resources to solve problems as a
reasoned and respected voice. As a
trusted resource and confidant of all
members of the City Council, the City
Manager will be genuine and authentic;
open, approachable, honest and direct;
strategy-oriented; inclusive, a continuous
learner; integrated into the fabric of
the community, a coach and mentor,
and communicative. Furthermore,
the effective City Manager will have
experience in labor relations, negotiations,
and working with bargaining groups. As
an empowering leader with integrity, the
City Manager will be a partner with staff.

To serve as City Manager, applicants
must have broad, unblemished, citywide
municipal management experience
in a full service city, leadership and a
successful track-record in the duties
and responsibilities of a City Manager
that encompasses working with elected
and appointed officials, community
engagement, personnel supervision,
knowledge of budget / finance, planning,
city operations and organizational
development in a full-service and
complex agency. Applicants should have
a Bachelor’s and Master’s degree. It is
desirable if candidates have served in a
community where Council Members are
elected by district, and have worked in an
organization with similarities to the City
of Santa Maria.
of a new landfill, development of
a new wastewater treatment plant,
implementation of a new financial
“enterprise resource system”, development
of a regional sports park, creation of a
business improvement district, future
land annexations, creation of employee
wellness programs, construction of a new
Fire training facility, and a number of
roadway and highway improvements.

The Ideal Candidate
The ideal candidate is forward thinking,
strategic, visionary, and experienced in
municipal government. The individual
should also be a servant leader with
excellent credentials who is creative,
innovative, and inspires others. To
be effective, the City Manager will
work closely with the City Council
in collaborating with the community
and local organizations, build and
maintain trust, and develop consensus.

Furthermore, the City Manager will be
an active listener for facilitating decision
making to recommend and implement
policies and organizational change.

The City Manager will represent the
City, its goals, and mission in the
community and regionally. In turn,
the ideal candidate will also have the
courage and fortitude, knowledge,
skills, and track record of experience
to implement innovative strategies that
address current projects and issues,
shape the future of the City, and
position the City for success. In addition,
applicants should have experience
managing growth, building partnerships,
facilitating urban and economic
development, addressing budget and
finance, championing large projects, and
implementing technology improvements.

As a forward-thinking, optimistic,
outgoing, and transformational leader
for placemaking, the City Manager
The staff is very professional, prides itself
in responsiveness and customer service,
is committed to providing complete staff
work, and dedicated to excellent public
service. The team works collaboratively
with the City Council and a very
supportive community to prioritize
and accomplish a variety of diverse and
competing interests.

The City of Santa Maria is a community
where good things are ready to happen
and a visionary is needed to develop and
lead the plan. With a mix of new and
long-tenured residents with phenomenal
opportunities for creativity, economic
development, housing, partnerships
and population growth, the City has
many transformational initiatives and
unrealized potential. Along with its
Smart City, Safe City initiative, some
of the exciting projects for the new
City Manager to champion include the
ongoing update to the General Plan,
transition of the bus fleet to electric
vehicles, creation of affordable housing,
development of a regional approach to fire
protection and flood control, construction
to address the City’s long-term structural
budget imbalance. Nonetheless, the
City has an excellent team of personnel,
attracts new employees, and has recently
filled several executive level positions.

The new City Manager will have the
tremendous opportunity to engage in
organizational development to build the
team; mentor, train, and professionally
develop personnel; and focus on
succession planning.
240
The Recruitment
Process
To apply for this key position and
exciting career opportunity, please visit
our website at:

Peckham & McKenney
www.peckhamandmckenney.com
Resumes are acknowledged within two
business days. Contact Anton “Tony”
Dahlerbruch at (310) 567-1554 or tollfree at (866) 912-1919, if you have any questions regarding this position or the
recruitment process.

The Compensation
The City Council is prepared to offer an
attractive and competitive salary that will
be determined based on the experience
and qualifications they bring to the
City of Santa Maria. The salary range
is $253,916 to $361,569. The starting
salary for the selected candidate will
reflect the candidate’s work experience
and track record of career success. The
City of Santa Maria offers an outstanding
benefits package, including:

Retirement
CalPERS: Tier 2 – CalPERS 2% @ 55;
3-year final average salary; Employee
required to pay entire members
contribution plus 2% of employer
contribution.

Tier 3 (PEPRA): CalPERS 2% @ 62;
3-year final average salary; Employee
required to pay 50% of the total “normal”
cost of the benefit (determined by
CalPERS annually) plus 2% of the
employer contribution.

Deferred Compensation: City will
contribute two percent (2%) of salary
per pay period toward an IRS-approved
401(a) plan. Employee can also contribute
to a 457 plan separately.

Leave
Vacation: Minimum 10 days, 21 days
maximum; can cash out up to 80 hours in
a calendar year.

Management: 80 hours/year.

Holidays: 7 (8 hour) holidays a year; and
eligible to receive, on a pro-rated basis,
48 hours of floating time a year to be
scheduled off or cashed out.

Sick: 12 days/year.

Insurance
Health: City contributes up to
$1,012.66/month toward a choice plan.

Dental/Vision: City pays for entire family.

Post-employment: City contributes
$100 per pay period to a fund that will
provide reimbursement for out-of-pocket
cost of qualified medical expenses and
medical insurance premiums upon
separation or retirement.

Other
Relocation/Housing assistance:

Negotiable
Telephone/PDA allowance: Up to
$115/month.

Auto allowance: $309.23 bi-weekly.

Flexible Schedule: 9/80 or 5/40 schedules
available and telework available.

Education Incentive: 5% for Master’s
Degree.

Tuition Reimbursement: Up to
$1,000 per calendar year.

Succession Planning: Educational
support, corporate Toastmasters club,
and more are offered to all employees
to advance and hone leadership skills to
ensure staff are growing leaders within
the organization.

Search Schedule
Filing Deadline:.......................................................... August 23, 2024 Supplemental Process, as needed: ..........August 26 – September 6, 2024 Recommendation of Candidates:............................ September 10, 2024 In-person interviews:.............................................. September 20, 2024 These dates have been confirmed, and it is recommended
that you plan your calendar accordingly.
www.peckhamandmckenney.com
241
5800 Stanford Ranch Road
Suite 410
Rocklin, California 95765
916.630.4900
w w w . r a l p h a n d e r s e n . c o m
September 16, 2026
Mayor Carlos Juarez and
Members of the City Council
City of Santa Paula
970 E Ventura Street
Santa Paula, California 93060
Via Email to: Henry Castillo, Assistant City Attorney at [email protected] RE: Proposal – City Manager Recruitment Services
Dear Mayor Juarez and Members of the City Council:

We are pleased to submit this Proposal to recruit for the position of City Manager for the City of Santa Paula.

Ralph Andersen & Associates is an extremely capable, high-performance search firm with a longterm, proven, and verifiable track record of exceeding our clients’ expectations. At the same time, we remain a small, independently owned company that provides personal service and is extremely responsive to our clients. We also serve as the City Council’s trusted advisor throughout this process, interacting and supporting as needed.

Our proposal outlines the firm’s experience in conducting City Manager recruitments, the methodology/work plan and timeline to accomplish the search tasks, and the cost to conduct a comprehensive search process. If selected, the City will have Mr. Fred Wilson, Senior Consultant, as the Project Director. Mr. Wilson is highly qualified to lead this search, having completed over 100 searches at all levels of local government. As a former City Manager in California, Mr. Wilson provides unparalleled on-the-ground perspective for a successful City Manager search.

Mr. Wilson will work closely with the City Council to successfully conduct this recruitment and is prepared to begin upon official notice to proceed. We are prepared to devote considerable effort and use our resources to ensure that the recruited positions will represent the profession's highest standards.

Thank you very much for considering this proposal. We are ready to proceed upon notification of approval. Should you have any questions or need further clarification, you may reach me at (916) 630-4900 or directly on my cell phone (415) 317-1555.

Thank you very much for considering this proposal.

Respectfully Submitted,
Sabrina Landreth
President/CEO
242

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Santa Paula City CouncilOctober 7, 2026

Santa Paula City Council
October 7, 2026