City of Santa Paula
City Council Regular
MAYOR CARLOS JUAREZ
VICE MAYOR JENNY CROSSWHITE
COUNCILMEMBER LESLIE CORNEJO
COUNCILMEMBER PEDRO A. CHAVEZ
COUNCILMEMBER GABRIELA ORNELAS
CITY COUNCIL REGULAR MEETING OF THE
SANTA PAULA CITY COUNCIL REGULAR
WEDNESDAY, OCTOBER 21, 2026
6:30 PM - City Council Regular Meeting
SANTA PAULA CITY HALL
970 VENTURA STREET
SANTA PAULA, CA 93060
JULIE LATSHAW, CITY CLERK
DAN SINGER, CITY MANAGER
KELLAN MARTZ, INTERIM CITY ATTORNEY
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CITY COUNCIL REGULAR MEETING
City Council Regular meetings are held the first and third Wednesday of each month, at 6:30 p.m. in the City of Santa Paula City Hall Council Chamber, 970 Ventura Street, Santa Paula, and occasionally at the City of Santa Paula Community Center at 530 W Main Street, Santa Paula. Special and Closed Sessions vary by date and time.
HOW TO PARTICIPATE IN PERSON DURING THE MEETING
If you wish to speak at a City Council meeting, please fill out a Public Comment Form noting your name and address and submit the form to the City Clerk. Providing your name, address, or other identifying information on the form is voluntary and requested to assist the City with orderly meeting administration and provide context to comments. Include the Agenda item number, when appropriate. Public comments are limited to 3 minutes. Speakers using a translator will be provided at least twice the allotted time, unless simultaneous translation equipment is available and used by the City.
HOW TO VIEW ON YOUR TELEVISION, COMPUTER, OR MOBILE DEVICE Watch from home live on the local Channel 10, or view the live feed on the city website at the following link: https://www.spcity.org/523/Public-Meeting-Agendas.
NOTE: Special Meetings are generally not recorded, nor generally available on Channel 10 or live feed on the City website.
HOW TO PARTICIPATE BEFORE THE MEETING
Members of the public are encouraged to submit email correspondence on any agenda item by sending an email to [email protected]. All public correspondence received by 3:00 p.m. (PT) on the meeting date will be provided to the legislative body before the meeting. Public Comments received after 3:00 p.m. will be provided to the legislative body the next day.
Your participation in this meeting is in the public domain. Meetings are cablecast. Minutes of this meeting will reflect your participation in this meeting and are posted on the City’s website.
HOW TO PROVIDE REMOTE PUBLIC COMMENT
Members of the public may attend the open portions of the meeting remotely using the twoway audiovisual platform and call-in option listed below:
Join Zoom Meeting
https://us02web.zoom.us/j/87209665855?pwd=EQvmRTu4y5MXCuCZbC6YJ2S7sSuxn2.1 Meeting ID: 872 0966 5855
Passcode: 316943
One tap mobile
+16699006833
2 City of Santa Paula - City Council Regular - City Council Regular Meeting
1. CALL TO ORDER
REMINDER: in order to minimize distractions during public meetings, all personal communication devices should be turned off or put in a non-audible mode.
2. INVOCATION
If the platform includes automatic captioning, the City will activate that function during the meeting. To provide remote oral public comment, use the platform’s “raise hand” feature or press *9 by phone when the ite4m is called; press *6 to unmute when prompted. No advance email request is required to attend remotely or to provide remote oral public comment.
However, the City asks that anyone wishing to provide remote public comment send an email to the City Clerk’s office at [email protected] on the day of the meeting by 3:00 p.m. and include the item number in the email subject line. This will help the City better facilitate public comment. Remote public comments are subject to the same time limits as in-person public comments. For technical assistance before the meeting, contact the City Clerk at [email protected] or (805) 933-4208.
TRANSLATED AGENDAS; INTERPRETATION ASSISTANCE; REQUESTS This agenda and instructions for joining the meeting and providing remote public comment are at the following link: https://www.spcity.org/523/Public-Meeting-Agendas. Members of the public may post additional translations of the agenda at City of Santa Paula City Hall, 970 Ventura Street, Santa Paula, California. Members of the public who wish to translate a meeting or receive interpretation from another member of the public may request reasonable assistance by contacting the City Clerk at [email protected] or (805) 933-4208. Assistance may include arranging space for interpreters, allowing additional time for interpretation, or allowing the use of personal equipment or facilities for commercially available interpretation services. To request meeting agendas or agenda documents by email or through the City’s agenda management system, contact the City Clerk at [email protected] or use the following link:
https://www.spcity.org/523/Public-Meeting-Agendas.
PLEASE NOTE
Be advised that if you bring a legal challenge to an action, you may be limited to raising only those issues you or someone else raised at the meeting described in this Agenda, or in written correspondence delivered to the City Council at or before the meeting. Any action is subject to the ninety-day time period set forth in Code of Civil Procedure § 1094.6.
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate remotely or in person in this meeting, please contact the City Clerk at (805) 933-4208 or [email protected]. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Requests will be received and resolved promptly, with any doubt resolved in favor of accessibility. (28 CFR 35, 102-
35.104 ADA Title II).
Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s office.
REGULAR MATTERS - COUNCIL CHAMBERS
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3. FLAG SALUTE
4. ROLL CALL
5. CLOSED SESSION REPORT
6. PUBLIC COMMENT
At this time, members of the public may comment on any item not appearing on the agenda that is within the subject-matter jurisdiction of the City Council. A Public Comment Form must be submitted to the City Clerk prior to the beginning of the Public Comment period in order to be recognized to speak. Individuals submitting Public Comment Forms after the beginning of the Public Comment period will not be allowed to speak at this time, but may be recognized to speak by the Mayor at the conclusion of the meeting. Individual Councilmembers may briefly respond to Public Comments or ask questions for clarification. The City Council may direct the City Manager to report to the City Council on the item at a later meeting. For items appearing on the Agenda, the public will be invited to make comments at the time the item comes up for City Council consideration. If a member of the public wishes to address a Consent Calendar item, please submit a Public Comment Form for that item. It may then be discussed separately by the Council, and the public will be invited to make comments at that time. At all times, please use the microphone and write your name and address on the Public Comment Form provided.
7. PRESENTATIONS
7.A REHABILITATION PROJECT STATUS UPDATE FOR SR-150
7.B VENTURA COUNTY FIRE DEPARTMENT REPORT
7.C PUBLIC WORKS DEPARTMENT REPORT
8. CITY COUNCIL REPORTS
9. CITY MANAGER REPORTS
10. CONSENT CALENDAR
Background information has been provided to the City Council on all matters listed under the Consent Calendar and these items are considered to be routine by the City Council and are normally approved by one motion. If discussion is requested by a Councilmember on any item, or a member of the public wishes to comment on an item, that item may be removed from the Consent Calendar for separate action.
10.A SOFTWARE SERVICES PURCHASE FOR RECORDS MANAGEMENT
SYSTEM DATA MIGRATION PLATFORM
RECOMMENDATION:
Staff Recommends that City Council:
1. Waive formal bidding requirements pursuant to SPMC Section 41.10 and award LiftShift LLC a contract for a data archival platform and related services, based on a finding that LiftShift is the only vendor offering the product required for the Police Department’s system. 4 City of Santa Paula - City Council Regular - City Council Regular Meeting
2. Authorize the City Manager to execute the contract with LiftShift LLC in an amount not to exceed $56,250.
10.B APPROVAL OF THE 8
th STREET LIGHTING INSTALLATION PROJECT
RECOMMENDATION:
Staff recommends that the City Council: Authorize a Section 41.10 Waiver, and award a Contract Change Order to J&H Engineering, Inc. in the amount of $66,628.00 for the installation of 14 solar-powered streetlights on 8 th St,
between Harvard Blvd and Main St. inclusive of a 5% contingency, for a total of $69,959.40.
10.C AMENDMENT NO. 3 TO BIOSOLIDS HAULING SERVICES AGREEMENT RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute Amendment No. 3 to the Biosolids Hauling Services Agreement with Synagro-WWT, Inc., extending the agreement through December 31, 2027, and establishing a not-to-exceed amount of $275,000 for FY 2026/27, consisting of $250,000 for biosolids hauling and disposal services and a $25,000 contingency, in a form approved by the City Attorney.
10.D SEPTEMBER 2026 WARRANTS AND CERTIFICATIONS
RECOMMENDATION:
Staff recommends that the City Council:
1. Review and accept the "Certification of Accounts Payable" for the accounts payable payment cycles for September 2026, starting check number 345417 and ending check number 345621.
2. Review and accept the "Certification of Salaries" for the pay period ending dates September 4th, 2026, through September 18th, 2026.
10.E CONTRACT FOR THE UNION OIL BUILDING HVAC REPLACEMENT PROJECT WITH F.M. PEARCE CO. INC.
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a contract with F.M. Pearce Co. Inc. for the Union Oil Building HVAC Replacement, in the amount of $161,425.50.
10.F CONTRACT FOR THE UNION OIL BUILDING WATERPROOFING
PROJECT WITH ARDALAN CONSTRUCTION COMPANY INC.
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a contract with Ardalan Construction Company Inc. for the Union Oil Building Waterproofing Project, in the amount of $112,295.20.
10.G STORM DRAIN REPLACEMENT (PLEASANT TO SANTA PAULA STREET)
PROJECT
5 City of Santa Paula - City Council Regular - City Council Regular Meeting RECOMMENDATION:
Staff recommends that the City Council: Authorize a Section 41.10 Waiver, and approve a Contract Change Order for J&H Engineering, Inc. for $231,521.00, with an allowance for 15% contingency for a total of $266,249.00.
10.H RETROACTIVE APPROVAL FOR DURHAM SCHOOL SERVICES
(SUMMER CAMP TRANSPORTATION)
RECOMMENDATION:
Staff recommends that the City Council:
Retroactively waive bidding requirements pursuant to SPMC 41.10 for a $22,006.03 expenditure for summer camp bus services (Durham School Services).
10.I APPROVAL OF MINUTES
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RECOMMENDATION:
Staff recommends Council approve minutes.
11. PUBLIC HEARING
Verification of posting notice by City Clerk
Declaration of conflicts (if any)
Declaration of ex parte contacts (if any)
Open public hearing
Staff presentation
Public comments
Close public hearing
Discussion and action
12. ACTION ITEMS
12.A ARRIVE SANTA PAULA PROJECT- REGULATORY AGREEMENT
PROMISSORY NOTE AND DEED OF TRUST FOR 53 MARKET RATE
UNITS TO DEED RESTRICTED AFFORDABLE UNITS AND RELATED
CITY GRANT
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution to:
1. Approve project-level entitlements enabling the conversion of 53 units 6 City of Santa Paula - City Council Regular - City Council Regular Meeting (40%) of the 132-unit market-rate component of the Arrive Santa Paula Project, to deed-restricted affordable units at or below 80% of Ventura County Area Median Income (“AMI”);
2. Approve a one-time City loan/grant of $53,000 ($1,000 per restricted unit) to Alma Santa Paula, L.P., a California limited partnership. to enable Alma Santa Paula, L.P., to seek qualification of certain portions of the Project for the California welfare exemption from property tax under Revenue and Taxation Code section 214(g)(1)(A) and related Board of Equalization guidance (Rule 140(a)(2));
3. Approve, and authorize the City Manager to execute, the Regulatory Agreement and Declaration of Restrictive Covenants, the Promissory Note, and the Deed of Trust and Fixture Filing (with Assignment of Rents and Security Agreement) in substantially the forms attached hereto, subject to conforming and clarifying changes acceptable to the City Attorney; and
4. Authorize the City Manager to execute any other documents and take any other actions reasonably necessary to implement this action, including appointment of an Administrator to monitor compliance.
Presented by: City Manager, Dan Singer
12.B
REQUEST FOR FINANCIAL ASSISTANCE WITH CONSULTING
SERVICES FOR DOWNTOWN SANTA PAULA PROPERTY AND
BUSINESS IMPROVEMENT DISTRICT (PBID) RENEWAL
RECOMMENDATION:
It is recommended that the City Council:
Consider the downtown Santa Paula Property and Business Improvement District's (PBID) request for financial assistance with consulting services associated with a potential district renewal and expansion, and provide direction as appropriate.
Presented by: Aminah Mears, Deputy City Manager
12.C UPDATE ON CLOSED SESSION MATTERS RELATED TO THE RALPH M.
BROWN ACT AND DISTRICT ATTORNEY RESPONSE
RECOMMENDATION:
Receive and file the City Attorney's update concerning the Ventura County District Attorney's response regarding the City Council's June 23 and June 30, 2026 closed sessions.
13. ITEMS FOR FUTURE AGENDAS
13.A FUTURE AGENDA ITEMS
RECOMMENDATION:
Staff recommends City Council review future agenda items. 7 City of Santa Paula - City Council Regular - City Council Regular Meeting
14. ADJOURNMENT
State of California )-
County of Ventura )- ss
City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On_________________ at______________Signed:_________________________ Julie Latshaw
City Clerk
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