WAIVER OF COMPETITIVE BID,
APPROPRIATE FUNDS, AND APPROVAL OF
PROFESSIONAL SERVICES AGREEMENT
WITH COOPERATIVE PERSONNEL SERVICES
DBA CPS HR CONSULTING
City Council Meeting
January 11, 2022
Amy Reeve
Human Resources Director,
Human Resources Department
1 BACKGROUND
The Human Resources Department consists of 21
full-time positions. The department has been
severely impacted in the last year with multiple
vacancies and the COVID-19 pandemic.
The department has three (3) Analyst positions
vacant (one in Human Resources and two in Risk
Management), and one (1) Human Resources
Technician vacancy.
2 3
BACKGROUND, cont.
While the department has recently hired two (2)
Principal Human Resources Analysts, and one (1)
Diversity, Inclusion & EEO Officer, these positions
are responsible for other areas in the department.
The department has also been managing the City’s
COVID-19 communication, testing, and policy
development. This has been a massive
undertaking.
4 BACKGROUND, cont.
By approving this resolution, the Council will
enable the Human Resources Department to
engage in a relationship with an outside
professional Human Resources organization to
temporarily support the department with their
current vacancies and COVID-19 testing. This in
turn, will assist the HR department in supporting
all City departments with recruitment and
selection, classification and compensation studies,
employee relations guidance, and other related
personnel matters.
5 WAIVER OF COMPETITIVE BID
• Section 3-08.100(D) of the City Code and
Council Policy 600-01 (Selection of
Professional Services) provides that Council
may waive its RFP procedures if waiver is in the
best interests of the City.
• CPS HR Consulting has the expertise to provide
specialized services and the ability to quickly
respond to the City’s urgent needs. For that
reason, the waiver of competitive bidding is in
the City’s best interests and there are valid
reasons for such a waiver.
RECOMMENDATION
It is recommended by the Human Resources
Department that the Council, by resolution: 1) waive
competitive bidding pursuant to Section 3-08.100(D)
of the Santa Rosa City Code and Council Policy 600-
001; 2) appropriate $105,360 from unassigned
general fund balance; and 3) approve a Professional
Services Agreement with Cooperative Personnel
Services dba CPS HR Consulting in the amount of
$105,360 to provide professional Human Resources
services to temporarily support the department with
current vacancies and COVID-19 testing.
6 QUESTIONS?
7