RESOLUTION NO. RES-2022-011
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING ADDITIONAL FUNDING FOR THE CONTINUED USE OF THE WSCA/NASPO COOPERATIVE PURCHASE AGREEMENT AND CALIFORNIA PARTICIPATING ADDENDUM FOR THE PURCHASE OF COMPUTER EQUIPMENT THROUGH DELL MARKETING, L.P. IN THE AMOUNT OF $451,358.79 OVER A PERIOD ENDING JULY 30, 2022, FOR A TOTAL AMOUNT NOT TO EXCEED $3,016,358.79 WHEREAS, the Information Technology Department purchases and supports approximately 2,000 PCs, laptops and tablets for city staff use, and has designed a selection, purchasing and deployment process optimized for efficiency and cost management; and WHEREAS, the National Association of State Procurement Officials (NASPO), previously known as Western States Cooperative Association (WSCA), by and through the State of Minnesota competitively awarded an agreement for “Computer Equipment Desktops, Laptops, Tablets, Servers and Storage including Related Peripherals & Services” to Dell Marketing, L.P. of Texas, as extended through July 31, 2022, that allows participating agencies to utilize the cooperative purchase agreement (Minnesota Master Agreement No. MNWNC-108) (WSCA/NASPO cooperative purchase agreement); and WHEREAS, the State of California has entered into a Participating Addendum, allowing California political subdivisions and local governments to make purchases under the WSCA/NASPO cooperative purchase agreement (California Participating Addendum No. 7-15-70-34-003) through July 31, 2022; and WHEREAS, Dell Marketing, L.P. is identified as a vendor in the WSCA/NASPO cooperative purchase agreement, and Dell has been used by the City as the sole provider of PCs since approximately 2007; and WHEREAS, on June 20, 2017, by Resolution RES-2017-120, Council authorized the Purchasing Agent to issue purchase orders to purchase computer equipment from Dell Marketing, L.P., under the terms of the WSCA/NASPO cooperative purchase agreement and the California Participating Addendum in the amount of $1,500,000 through June 30, 2022; and WHEREAS, on November 5, 2019, by Resolution RES-2019-161, Council authorized the Purchasing Agent to issue purchase orders to purchase computer equipment from Dell Marketing, L.P., under the terms of the WSCA/NASPO cooperative purchase agreement and the California Participating Addendum in the amount of $965,000 through June 30, 2022; and WHEREAS, on April 22, 2021, the City Manager, via memo, authorized the Purchasing Agent to issue purchase orders to purchase computer equipment from Dell Marketing, L.P., under the terms of the WSCA/NASPO cooperative purchase agreement and the California Participating Addendum in the amount of $100,000 through June 30, 2022; and WHEREAS, the Information Technology Department recommends Council approve the continued use of the WSCA/NASPO cooperative purchase agreement and the California Participating Addendum to continue to procure Dell products in the additional amount of $451,358.79 for a total amount not to exceed $3,016,358.79 over the remainder of the current term of the California Participating Addendum and as it may be extended through July 30, 2022; and
WHEREAS, the WSCA/NASPO cooperative agreement for Computer Equipment, Peripherals & Related Services and California Participating Addendum require purchase orders (POs) be provided as part of its ordering process.
NOW, THEREFORE, BE IT RESOLVED that the Council approves additional funding for the continued use of the WSCA/NASPO cooperative purchase agreement (Minnesota Master Agreement No. MNWNC-108) and the associated California Participating Addendum (California Participating Addendum No. 7-15-70-34-003) for the purchase of computer equipment from Dell Marketing, L.P. in an additional amount not to exceed $451,358.79 for the period ending as of the current date of termination of the California Participating Addendum or as it may be extended through July 31, 2022, for a total amount not to exceed $3,016,358.79.
BE IT FURTHER RESOLVED that the Council authorizes the Purchasing Agent to continue issuing Purchase Orders to purchase computer equipment from Dell Marketing, L.P., under the terms of the WSCA/NASPO cooperative purchase agreement and the California Participating Addendum, and in conformance with this resolution.
IN COUNCIL DULY PASSED this 25th day of January, 2022.
AYES: (6) Mayor C. Rogers, Vice Mayor Alvarez, Council Members Fleming, N. Rogers, Sawyer, Schwedhelm
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Reso. No. RES-2022-011
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