City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
FEBRUARY 15, 2022
2:30 P.M. - STUDY SESSION (HYBRID VIA IN-PERSON AND ZOOM) 4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM) PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (MASK AND SOCIAL DISTANCING REQUIREMENTS WILL
BE OBSERVED), VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86208178715, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 862 0817 8715
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting via Zoom, In-Person from Council Chamber, or submitted in advance by 5:00 pm, the Monday before the City Council Meeting via e-mail at [email protected], or recorded voice message at 707-543-3005.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by signing up with the Administrator in Council Chamber (in lieu of Speaker Card), by accessing the meeting through the Zoom link, or by dial-in at the time an Agenda Item is discussed during the City Council Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., Monday, February 14. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. Please limit your e-mail to approximately 400 words (which is a speaking rate of 133 words per minute).
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-3005 by 5:00 p.m., Monday, February Regular Meeting Agenda and Summary Report
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FEBRUARY 15, 2022City Council
14. State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE
NUMBER OR PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.
E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. Recorded voice message public comments will be played during the meeting at the time the item is heard.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
17. 2:30 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3. STUDY SESSION
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
3.1 AMBULANCE SERVICE DELIVERY OPTIONS
It is recommended by the Fire Department that the Council hold a study session to receive a report on the current state of the ambulance exclusive operating area (EOA) request for proposals, and on the current and anticipated options for ambulance service delivery in Santa Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
Rosa.
Staff Report
Attachment 1 - Request for Proposal
Presentation (Uploaded 2-15-2022)
Attachments:
4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS - NONE.
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
7.2 COMMUNITY EMPOWERMENT PLAN UPDATE (CONTINUED FROM
THE FEBRUARY 1, 2022 AGENDA)
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
8.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through January 2022 as well as provide a summary of pending litigation against the City.
Litigation ReportAttachments:
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Home Sonoma County (HSC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
11. APPROVAL OF MINUTES
11.1 December 7, 2021, Regular Meeting.
Draft MinutesAttachments:
11.2 December 14, 2021, Regular Meeting. (CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA)
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
Draft MinutesAttachments:
11.3 December 21, 2021, Special Meeting. (CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA)
Draft MinutesAttachments:
11.4 January 11, 2022, Regular Meeting.
Draft MinutesAttachments:
12. CONSENT ITEMS
12.1 RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT F002334 WITH BELINDA M. FERNANDEZ,
DBA STUDIO B
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution, approve the First Amendment to Professional Services Agreement Number F002334 with Belinda M. Fernandez, dba Studio B, Santa Rosa, CA, to extend multi-platform marketing and brand management services for the Economic Development Division through June 30, 2023, and increase compensation in the amount of $65,000 for a total contract amount not to exceed $152,000.
Staff Report
Resolution
Exhibit A - Amendment to PSA Studio B
Presentation
Attachments:
12.2 RESOLUTION - APPROVAL TO TRANSFER FUNDS FROM
BENNETT VALLEY GOLF COURSE CAPITAL FUND TO PURCHASE
GREENS MOWERS
RECOMMENDATION: It is recommended by the Bennett Valley Golf Course Ad Hoc Committee and the Transportation and Public Works Department that the Council, by resolution, increase appropriations in the Bennett Valley Golf Course Operations fund in the amount of $100,000 for the purchase of two golf course greens mowers, with the source of funds from Bennett Valley Golf Course Capital Fund.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
Staff Report
Resolution
Presentation
Attachments:
12.3 RESOLUTION - ADOPTION OF MEMORANDUM OF
UNDERSTANDING, UNIT 9 - FIRE SAFETY MANAGEMENT
REPRESENTED BY SANTA ROSA POLICE MANAGEMENT
ASSOCIATION, EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2024 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 9 - Fire Safety Management, represented by the Santa Rosa Police Management Association, and effective July 1, 2021 to June 30, 2024.
Staff Report
Attachment 1 - Redline MOU
Resolution
Exhibit A - MOU
Presentation
REVISED Presentation (Uploaded 2-15-2022)
Attachments:
*12.4 RESOLUTION - DECLARING A VACANCY IN THE OFFICE OF COUNCIL MEMBER DISTRICT 3 AND APPOINTING DIANNA
MACDONALD TO SERVE UNTIL DECEMBER 2022
RECOMMENDATION: It is recommended by the City Attorney’s Office and City Clerk’s Office that the Council, by resolution, appoint Dianna MacDonald to the office of Council Member District 3.
ResolutionAttachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
under Agenda Item 17.
Voice message public comments received for non-agenda items may be played under Agenda Item 13 or at Item 17. Recorded public comments are limited to 3 minutes to mirror in-person meeting protocols.
14. REPORT ITEMS
14.1 REPORT - PROJECT APPROVAL AND APPROVAL OF THE
ACQUISITION OF A PORTION OF 1400 FOUNTAINGROVE
PARKWAY FOR THE PERMANENT FIRE STATION NO. 5 REBUILD
PROJECT (FIRE STATION 5 RESILIENCY AND RELOCATION)
(CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA)
BACKGROUND: The City seeks to acquire an approximately 2.11-acre portion of Keysight’s campus located at 1400 Fountaingrove Parkway, Santa Rosa, CA (the “Property”) in order to relocate and rebuild Fire Station 5, formerly located at 2201 Newgate Ct., following the original station’s destruction in the 2017 Tubbs Fire. Relocation of the permanent Fire Station 5 to the proposed acquisition site will improve service, allow for upstaffing, and serve as a forward command post in the event of large emergencies.
An Initial Study/Mitigated Negative Declaration (IS/MND), and Mitigation Monitoring and Reporting Program (MMRP) have been prepared in accordance with the California Environmental Quality Act (CEQA) to analyze and mitigate the potential environmental impacts associated with the proposed acquisition and construction of a new 10,763 square foot fire station on the Property. The IS/MND concludes that the proposed project would not result in any significant or potentially significant effects on the environment if the mitigation measures identified in the IS/MND are adopted and made conditions of approval of the proposed project.
RECOMMENDATION: It is recommended by the Fire Department, Transportation and Public Works Department and Real Estate Services that Council, by resolution: 1) Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Permanent Fire Station No. 5 Relocation and Rebuild Project (Fire Station 5 Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
Resiliency and Relocation); 2) Approve the Project; 3) Approve the acquisition of approximately 2.11 acres of a portion of 1400 Fountaingrove Parkway, Santa Rosa, CA, APN 173-670-022, for the new Fire Station 5; and 4) Authorize the Assistant City Manager or designee to execute all documents necessary to complete the acquisition and all documents related, subject to approval as to form by the City Attorney.
Staff Report
Attachment 1 - Fire Station 5 ISMND and MMRP
Attachment 2 - Prelim Design Submittal
Resolution
Exhibit A - Fire Station 5 ISMND and MMRP
Presentation
Attachments:
14.2 REPORT - APPROVAL OF SCOPE OF SERVICES AND
SOLICITATION PROCESS FOR MANAGEMENT OF BENNETT
VALLEY GOLF COURSE ENTERPRISE
BACKGROUND: The purpose of this action is to receive approval from Council to solicit for a single management organization to operate and maintain the Bennett Valley Golf Course (BVGC), including the restaurant. On August 17, 2021, Council approved a solicitation to evaluate the BVGC operations and make recommendations for a future solicitation for operations and maintenance of the BVGC. The Bennett Valley Ad Hoc Committee and staff have worked with the National Golf Foundation (NGF) to develop options for solicitation of the future management of the BVGC and restaurant.
Approval of the motion will 1) approve the scope of work, 2) authorize staff to release a request for proposals for a single operator for the entire BVGC enterprise, 3) approve the review and selection committee, and 4) delegate authority to the City Manager or designee to further modify the Scope of Work and/or RFP process, composition of the review committee provided such changes are consistent with or do not otherwise conflict with Council direction.
RECOMMENDATION: It is recommended by the Bennett Valley Golf Regular Meeting Agenda and Summary Report
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FEBRUARY 15, 2022City Council
Course Ad Hoc Committee, and the Transportation and Public Works Department that the Council, by motion: 1) approve a scope of services for management of Bennett Valley Golf Course; and 2) authorize release of a Request for Proposals (RFP) to solicit for a single operator management organization to operate and maintain the Bennett Valley Golf Course and restaurant; and 3) approve the review committee composition; and 4) delegate authority to the City Manager or designee to further modify the scope of work and/or RFP process and composition of the review committee provided such changes are consistent with or do not otherwise conflict with Council direction.
Staff Report
Attachment 1
Attachment 2
Presentation
Attachments:
14.3 REPORT - APPROPRIATION OF FUNDS FOR ONE-TIME
PROGRAMS AND APPROVAL OF LIMITED TERM MEDIA SERVICES
TECHNICIAN FOR THREE YEARS
BACKGROUND: The City received PG&E settlement funds in the amount of $95 million in July 2020. Of that amount, the City Council has obligated $88 million to various programs, including $40 million to provide financial stability to the General Fund; $10 million contribution to the Renewal Enterprise District (RED); $10 million for the development of the Roseland Library; $20 million for fire recovery projects in Coffey Park and Fountaingrove areas; and $8 million for fire resiliency projects. The City has been allocated a total of $34.6 million of American Rescue Plan Act (ARPA) funds, with the first tranche received in May 2021, and the second to be received in May 2022.
Over the last half of 2021, a working group of City staff reviewed potential programs that could be funded by the City’s ARPA allocation, or with the remaining $7 million of PG&E settlement funds, based on sustainability, economic, and equity factors. The working group provided a ranked program list to the Council as part of Study Session presentations on October 26, 2021, and again on November 30, 2021, at which time the Council provide direction for funding the spending plans.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, increase appropriations to fund one-time programs using PG&E settlement funds and American Rescue Plan Act (ARPA) funds, as set for in Exhibit A and B of the resolution, and amend the City Classification and Salary Plan to add 1.0 FTE Limited Term Media Services Technician for three years in the Information Technology Department.
Staff Report
Attachment 1
Resolution
Exhibit A
Exhibit B
Presentation
Late Correspondence (Uploaded 2-15-2022)
Attachments:
14.4 REPORT - FY 2021-22 BUDGET AMENDMENT
BACKGROUND: The purpose of this item is to request approval to amend the current FY 2021-22 adopted budget, salary plan and number of authorized positions. This amendment will accomplish several actions. It will 1) increase appropriations for revenue, especially in the General Fund, which has rebounded more quickly than anticipated from COVID-19 pandemic-related losses; 2) increase appropriations to fund Council-approved changes to City labor contracts; and 3) increase appropriations to address critical needs for the last six months of the fiscal year. In addition, staff is requesting personnel changes to support Council priorities and changes in the City’s organization structure.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by two separate resolutions: 1) amend the Fiscal Year (FY) 2021-22 adopted budget and the FY 2021-22 salary plan and number of authorized positions as set forth in Exhibit A of the resolution; and 2) amend the Transaction and Use Tax (Measure O)
Implementation Plan for Police, Fire, and Gang Prevention/Intervention Services to reflect additional revenues and expenditures.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
Staff Report
Resolution 1 - FY 2021-2022 Budget Amendment
Exhibit A - FY 2021-2022 Budget Amendment
Resolution 2 - Measure O Implementation Plan
Exhibit A - Measure O Implementation Plan
Presentation
Attachments:
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - RESOLUTION AUTHORIZING FILING A GRANT APPLICATION FOR FTA SECTION 5310 FUNDS FOR PURCHASE
OF REPLACEMENT ADA PARATRANSIT VEHICLES (CONTINUED
FROM THE FEBRUARY 1, 2022 AGENDA)
BACKGROUND: Federal Transit Administration (FTA) Section 5310 program funds are appropriated to urbanized areas across the United States to support transportation services for older adults and persons living with a disability. Applications for the 5310 grant process in California are administered by Caltrans in conjunction with the Metropolitan Transportation Commission (MTC). Caltrans requires the local jurisdiction to hold a public hearing as well as adopt a resolution prior to applying for 5310 funds. Santa Rosa’s application will request funding for eligible ADA Paratransit vehicles.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council: 1) hold a public hearing to determine whether any private non-profit is readily available to provide paratransit services within the City; and, 2) by resolution, authorize the City Manager or designee to execute and file a grant application with the California Department of Transportation (Caltrans) under Federal Transit Act Section 5310 (FTA C 9070.1G) to purchase five replacement ADA Paratransit vehicles.
Staff Report
Attachment 1 - Public Hearing Notice and E-mail to Org
Resolution
Presentation
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
15.2 PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2022/23
BUDGET PRIORITIES
BACKGROUND: The City Charter, Section 28(a), states that “…not later than March 31st of each year and prior to any annual goal setting meeting held by the Council, the Council shall hold a public hearing seeking oral and written comment from the public on budget priorities for the upcoming fiscal year.”
Public input is an important component to the preparation of the budget.
This public hearing also provides information to the City Council as they establish and refine their Council Goals. In addition to this public hearing, members of the public may provide comments or suggestions at any time on the City’s website.
RECOMMENDATION: It is recommended by the Finance Department, that the Council hold a public hearing on budget priorities and consider written and oral comments as part of future budget deliberations. No action is necessary.
Staff Report
Presentation
Late Correspondence (Uploaded 2-15-2022)
Attachments:
16. WRITTEN COMMUNICATIONS - NONE.
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 15, 2022City Council
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.