City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
FEBRUARY 22, 2022
1:30 P.M. - CLOSED SESSION (HYBRID VIA IN-PERSON AND ZOOM) 4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM) PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (MASK AND SOCIAL DISTANCING REQUIREMENTS WILL
BE OBSERVED), VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86208178715, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 862 0817 8715
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting via Zoom, In-Person from Council Chamber, or submitted in advance by 5:00 pm, the Monday before the City Council Meeting via e-mail at [email protected], or recorded voice message at 707-543-3005.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by signing up with the Administrator in Council Chamber (in lieu of Speaker Card), by accessing the meeting through the Zoom link, or by dial-in at the time an Agenda Item is discussed during the City Council Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., Monday, February 21. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. Please limit your e-mail to approximately 400 words (which is a speaking rate of 133 words per minute).
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-3005 by 5:00 p.m., Monday, February Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
21. State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE
NUMBER OR PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.
E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. Recorded voice message public comments will be played during the meeting at the time the item is heard.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
17. 1:30 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 625 and 637 3rd Street, Santa Rosa APN 009-013-011 & -012
Agency Negotiator: Jill Scott, Real Property Manager
Under Negotiations: Price and terms of Sale or Ground Lease.
2.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: APN’s 043-191-021; 043-200-010 1130 Hearn Avenue and 0 Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
Pebblecreek, Santa Rosa
Agency Negotiator: Jill Scott, Real Property Manager
Negotiating Parties: Judith Peletz Trust, et al.
Under Negotiations: Price and terms of payment.
2.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 980 Hearn Avenue, Santa Rosa, CA. APN 043-191-019 Agency Negotiator: Jill Scott, Real Property Negotiator Negotiating Parties: 980 Hearn - Turnkey Deals, LLC
Under Negotiations: Price and terms of payment.
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
3. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS - NONE.
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
7.2 GLASS FIRE PUBLIC INFRASTRUCTURE RECOVERY UPDATE
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
(CONTINUED FROM THE FEBRUARY 1, 2022 AGENDA)
Staff will provide an update for City Council on the status of repairs to the public infrastructure from the 2020 Glass Fire.
PresentationAttachments:
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Home Sonoma County (HSC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
10.1.12 Other
11. APPROVAL OF MINUTES
11.1 January 25, 2022, Regular Meeting.
Draft MinutesAttachments:
11.2 February 8, 2022, Special Meeting.
Draft MinutesAttachments:
12. CONSENT ITEMS
12.1 MOTION - AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR
PROPOSALS FOR THE FIRE DAMAGED ROADWAY RESILIENCY
IMPROVEMENTS PROJECT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve the use of the Design-Build procurement method as in the best interest of the City and authorizing issuance of a Request for Proposals for the Fire Damaged Roadway Resiliency Improvements Project.
Staff Report
Attachment 1 - Area Map
Presentation
Attachments:
12.2 RESOLUTION - CONTRACT AWARD - SIX FIRE DAMAGED PARKS -
RECOVERY
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) award Contract No. C02248., Six Fire Damaged Parks - Recovery, in the amount of $1,471,254.00 to the lowest responsible bidder, Oak Grove Construction Co., Inc., of Petaluma, California; 2) approve a 10% contract contingency, and authorize a total contract amount not to exceed $1,618,379.40; and 3) authorize the appropriation of $1,675,000.00 from the General Fund reserves for the Six Fire Damaged Parks - Recovery project, and increase General Fund federal and state grant revenue by a total of $1,675,000.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
Staff Report
Attachment 1 - Location Map
Attachment 2 - Summary of Bids
Resolution
Presentation
Attachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
Voice message public comments received for non-agenda items may be played under Agenda Item 13 or at Item 17. Recorded public comments are limited to 3 minutes to mirror in-person meeting protocols.
14. REPORT ITEMS
14.1 REPORT - RECOMMENDATIONS FOR HOMELESS SERVICES
PROVIDERS AND OPERATOR OF THE SAMUEL L. JONES HALL
HOMELESS SHELTER FOR FISCAL YEAR 2022/2023
BACKGROUND: Following a study session on November 9, 2021, Council directed staff to issue a Request for Proposals (RFP) for the provision of homeless services. The RFP was released on November 15, 2021 with a due date of December 20, 2021 and sought proposals from qualified and experienced organizations to provide homeless services and for operation of the City-owned Samuel L. Jones Hall Homeless Shelter (SJH) for the upcoming Fiscal Year 2022/2023. A total of seven proposals were received: three for SJH (competitive) and four for homeless services from providers which currently contract with the City (non-competitive). Based on the review and scoring of the proposals by an evaluation committee, the proposal submitted by Catholic Charities of the Diocese of Santa Rosa (Catholic Charities) for operation of SJH was the highest scoring. The evaluation committee Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
also reviewed and scored the four proposals for homeless services (3 proposals from Catholic Charities and 1 from YWCA Sonoma County) and recommends that the City continue with these providers. Subject to Council direction, staff will return with agreements for these programs for Council consideration prior to the start of Fiscal Year 2022/2023 to include a budget, scope of work, and reporting requirements. Funding recommendations will not be made as part of this agenda item.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution: 1) approve Catholic Charities of the Diocese of Santa Rosa for the provision of City-sponsored homeless services for the following programs - Homeless Services Center, Family Support Center, and Homeless Outreach Services Team; 2) approve YWCA Sonoma County for the provision of City-sponsored homeless services via operation of its Safe House Shelter program; 3) approve Catholic Charities of the Diocese of Santa as the operator of the Samuel L. Jones Hall Homeless Shelter; and 4) direct staff to prepare agreements for these programs for Council consideration for the initial period July 1, 2022 to June 30, 2023 (Year 1) and continuing for up to five years total (Fiscal Year 2022/2023 to Fiscal Year 2026/2027) on a conditional basis subject to contractor performance and funding availability.
Staff Report
Attachment 1
Resolution
Presentation
Attachments:
14.2 REPORT - DIVERSITY OF CITY COUNCIL BOARDS, COMMISSIONS, AND COMMITTEES (CONTINUED FROM THE FEBRUARY 1, 2022
AGENDA)
BACKGROUND: City Charter Section 11, Participation and Diversity in Boards and Commissions, requires that the Council issue an annual written report, to be discussed in public session, regarding its appointments to boards, commissions, and committees. The report shall contain, but is not limited to, the total number of appointments in a given year, the total number applications in a given year, and relevant diversity information including geographic and ethnic diversity.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
RECOMMENDATION: It is recommended by the City Clerk’s Office that the Council, by motion, accept the Annual Reports of Diversity of City Council Appointees for the years 2018 through 2021 and provide feedback to staff on future reports.
Staff Report
Attachment 1 - 2018 Diversity Report
Attachment 2 - 2019 Diversity Report
Attachment 3 - 2020 Diversity Report
Attachment 4 - 2021 Diversity Report
Attachment 5 - SEED Definitions Overview
Presentation (Uploaded 2-22-2022)
Attachments:
14.3 REPORT - TUBBS FIRE PUBLIC INFRASTRUCTURE RECOVERY
UPDATE AND FUNDING PLAN
BACKGROUND: Staff will provide Council with a status update on the completion of public infrastructure projects helping the city continue its recovery from the devastating 2017 Tubbs Fire. In addition, staff will outline how Community Development Block Grant - Disaster Recovery funds from the United States Department of Housing and Urban Development, Emergency Relief funds from the Federal Highway Administration and PG&E Settlement funds will be used to deliver many of these critical infrastructure projects. Lastly, the Council will be asked to appropriate the PG&E Settlement funds to allow project development and construction to proceed.
RECOMMENDATION: It is recommended by the Transportation and Public Works and the Finance Departments that the Council receive the Tubbs Fire Public Infrastructure Recovery update and by resolution: 1) approve the recommended PG&E Settlement fund projects; 2) appropriate PG&E Settlement funds to the respective project accounts; and 3) delegate authority to the Assistant City Manager to shift funds between the approved projects as needed to cover actual costs.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
Staff Report
Attachment 1 - Recovery Project Status
Attachment 2 - Project Descriptions
Resolution
Presentation
Attachments:
15. PUBLIC HEARINGS - NONE.
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
16. WRITTEN COMMUNICATIONS - NONE.
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
FEBRUARY 22, 2022City Council
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.