City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
MARCH 1, 2022
4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM) PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (MASK AND SOCIAL DISTANCING REQUIREMENTS WILL
BE OBSERVED), VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86208178715, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 862 0817 8715
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting via Zoom, In-Person from Council Chamber, or submitted in advance by 5:00 pm, the Monday before the City Council Meeting via e-mail at [email protected], or recorded voice message at 707-543-3005.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 1, 2022City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by signing up with the Administrator in Council Chamber (in lieu of Speaker Card), by accessing the meeting through the Zoom link, or by dial-in at the time an Agenda Item is discussed during the City Council Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., Monday, February 28. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. Please limit your e-mail to approximately 400 words (which is a speaking rate of 133 words per minute).
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-3005 by 5:00 p.m., Monday, February Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 1, 2022City Council
28. State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE
NUMBER OR PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.
E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. Recorded voice message public comments will be played during the meeting at the time the item is heard.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
17. 4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NINGUNA.
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS - NONE.
*6.1 PROCLAMATION - SUPPORT FOR OUR SISTER CITY, CHERKASY, Regular Meeting Agenda and Summary Report
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MARCH 1, 2022City Council
UKRAINE
Proclamation (Uploaded 3-1-2022)Attachments:
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
7.2 COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
8.1 CHARTER REVIEW COMMITTEE UPDATE
Staff will provide an update on the work of the Charter Review Committee.
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
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MARCH 1, 2022City Council
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Home Sonoma County (HSC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
11. APPROVAL OF MINUTES - NONE.
12. CONSENT ITEMS
12.1 RESOLUTION - AUTHORIZATION FOR REQUEST OF LOW CARBON TRANSIT OPERATIONS PROGRAM FUNDING FOR FY 2021-2022
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) authorize the Director of Transportation and Public Works or designee to request $496,292 in Low Carbon Transit Operations Program funds to assist in purchasing a battery electric bus; 2) authorize the Director of Transportation and Public Works or designee to execute the certifications and assurances documents; 3) authorize the Mayor to execute the authorized agent form; and 4) authorize the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved grant award.
Regular Meeting Agenda and Summary Report
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MARCH 1, 2022City Council
Staff Report
Resolution
Exhibit A - Certification and Assurances
Exhibit B - Authorized Agent Form
Presentation
Attachments:
12.2 RESOLUTION - APPROVAL OF A PURCHASE ORDER FOR TWO
VAC-CON COMBINATION SEWER AND STORM DRAIN CLEANERS,
AND ONE VAC-CON HYDRO EXCAVATOR TO VAC-CON, INC.,
GREEN COVE SPRINGS, FLORIDA, CA UNDER THE SOURCEWELL
COOPERATIVE AGREEMENT NUMBER 101221-VAC
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Department that the Council, by resolution, approve issuance of a purchase order for the purchase of 1) One - Vac-Con Model VPD4211HE/1300 Combination Sewer and Storm Drain Cleaner with lateral kit mounted on a new Freightliner Model 114SD 6x4 truck chassis in the amount of $573,140.82, and 2) One - Vac-Con Model VPD4211HE/1300 Combination Sewer and Storm Drain Cleaner with excavation kit mounted on a new Freightliner Model 114SD 6x4 truck chassis in the amount of $573,911.03, and 3) Vac-Con Model VXPD4212LHE/1100 Hydro Excavator with mounted boom on a new Freightliner Model 114SD 6x4 truck chassis in the amount of $530,821.74, under the Sourcewell Cooperative Agreement number 101221-VAC with Vac-Con Inc., Green Cove Springs, Florida for a total amount not to exceed $1,677,873.59.
Staff Report
Resolution
Exhibit A
Presentation
Attachments:
12.3 RESOLUTION - APPROVAL OF PURCHASE ORDER UNDER THE
HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE
AGREEMENT (RA05-21) TO MOTOROLA SOLUTIONS, INC. TO
REPLACE AND MODERNIZE EXISTING TRANSIT RADIOS
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution:
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MARCH 1, 2022City Council
1) approve use of the Houston-Galveston Area Council (H-GAC) Cooperative Agreement (Contract Number RA05-21) with Motorola Solutions, Inc. to issue a purchase order for Motorola radios, equipment, and installation in an amount not to exceed $330,000 to modernize and replace aging radio systems used by the Transit Division; and 2) authorize the Assistant City Manager to negotiate and execute any necessary agreement(s) to complete the purchase.
Staff Report
Attachment 1 - H-GAC RA025-21 (Motorola Solutions)
Attachment 2 - Quote from Motorola Solutions, Inc.
Resolution
Presentation
Attachments:
12.4 RESOLUTION - WAIVER OF COMPETITIVE BID AWARD - FTS FOREST TECHNOLOGY SYSTEMS LTD. - REMOTE AUTOMATIC
WEATHER STATIONS (RAWS)
RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by resolution, waive competitive bidding and approve a Purchase Order to FTS Forest Technology Systems Ltd., Victoria, British Columbia, for the purchase of six fixed Remote Automatic Weather Stations (RAWS) and one mobile station in the amount of $155,826.96.
Staff Report
Attachment 1 - Sole Source Justification.pdf
Resolution
Exhibit A - Quote from FTS for RAWS
Presentation
Attachments:
12.5 RESOLUTION - MAKING REQUIRED MONTHLY FINDINGS AND
AUTHORIZING THE CONTINUED USE OF TELECONFERENCING
FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE
CITY’S BOARDS, COMMISSIONS, AND COMMITTEES, PURSUANT
TO ASSEMBLY BILL 361
RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution, make required monthly findings and authorize the continued use of teleconferencing for public meetings of the City Regular Meeting Agenda and Summary Report
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MARCH 1, 2022City Council
Council and all of the City’s boards, commissions and committees pursuant to Assembly Bill 361.
ResolutionAttachments:
12.6 RESOLUTION - RESCINDING RESOLUTION NO. RES-2021-200 AND
ADOPTING A REVISED RESOLUTION AUTHORIZING THE
SUBMITTAL OF AN APPLICATION REQUESTING AN AMOUNT NOT
TO EXCEED $13.29 MILLION TO THE STATE OF CALIFORNIA
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S
HOMEKEY GRANT PROGRAM FOR THE CITY TO BE A
CO-APPLICANT ON ST. VINCENT DE PAUL COMMONS; AND
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE
THE APPLICATION AND THE HOMEKEY DOCUMENTS
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by two resolutions: 1) rescind Resolution No. RES-2021-200, which authorized the submittal of a grant co-application to the State of California Department of Housing and Community Development Homekey grant program for St.
Vincent de Paul Commons in an amount not to exceed $7.6 million; and 2) adopt a new resolution to replace Resolution No. RES-2021-200 to authorize the submittal of a grant joint application with The Society of St. Vincent de Paul District Council of Sonoma County, Incorporated to the State of California Department of Housing and Community Development’s Homekey Grant program in an amount not to exceed $13.29 million for St. Vincent de Paul Commons; and authorizing the City Manager or designee to execute the application and Homekey Documents.
Staff Report
Attachment 1
Resolution 1
Resolution 2
Presentation
Attachments:
12.7 RESOLUTION - CANNABIS EQUITY GRANT ACCEPTANCE AND
AUTHORIZATION
RECOMMENDATION: It is recommended by the Planning and
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MARCH 1, 2022City Council
Economic Development Department that the Council, by resolution: 1) accept and authorize grant funds from the Cannabis Equity Grants Program awarded by the State of California, Governor’s Office of Business and Economic Development, in the amount of $75,000, to accomplish a cannabis equity assessment and develop a local cannabis equity program; 2) authorize the City Manager to execute a standard agreement and all related award documents and any amendments thereto; and 3) appropriate grant funds in the amount of $75,000.
Staff Report
Resolution
Presentation
Attachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
Voice message public comments received for non-agenda items may be played under Agenda Item 13 or at Item 17. Recorded public comments are limited to 3 minutes to mirror in-person meeting protocols.
14. REPORT ITEMS
14.1 REPORT - RECOMMENDATION FOR CONSULTANT FOR
HOMELESSNESS SOLUTIONS STRATEGIC PLAN
BACKGROUND: On December 7, 2021, a Request for Proposals for the Provision of Consulting Services - Homelessness Solutions Strategic Plan (RFP) was released with a due date of January 7, 2022.
The RFP sought qualifications for professional consulting services to prepare a five-year Homelessness Solutions Strategic Plan and step-by-step action plan to address homelessness in the community and achieve “Functional Zero” homelessness in alignment with the Sonoma County Continuum Care (CoC). A total of six proposals were Regular Meeting Agenda and Summary Report
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MARCH 1, 2022City Council
received in response to the RFP. Based on the review and scoring of the proposals by an evaluation committee and follow-up interviews with Focus Strategies and Homebase, which submitted the top two proposals, Focus Strategies was determined to be the best qualified consultant. This resolution will approve Focus Strategies for the provision of consulting services for the development of a Homelessness Solutions Strategic Plan and execution of Professional Services Agreement in the amount of $100,000 for an initial six-month period (March 1, 2022 to August 31, 2022) with an option to extend for an additional six-month period (September 1, 2022 to February 28, 2023), as well as authorizing the Chief Financial Officer to appropriate $100,000 for this purpose.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution: 1) approve a Professional Services Agreement with Focus Strategies (Walnut, CA) for the development of a Homelessness Solutions Strategic Plan in the amount of $100,000 for an initial six-month period (March 1, 2022 to August 31, 2022) with an option to extend for an additional six-month period (September 1, 2022 to February 28, 2023); and 2) authorize the Chief Financial Officer to appropriate $100,000 for this purpose from Homeless Fund reserves.
Staff Report
Attachment 1 - Request for Proposals (R158731)
Resolution
Exhibit A - Professional Services Agreement
Presentation
Attachments:
14.2 REPORT - PARKLET PROGRAM
BACKGROUND: The Parklet Program provides a pathway for
businesses to build outdoor spaces in the public right-of-way for business and/or public community uses. The COVID prompted temporary Parklet Program has allowed businesses to use parking and underutilized areas of public streets to offset indoor use restrictions connected to local and state health orders. A permanent program would outline installation requirements and ensure compliance with all associated federal, state and local codes, policies, and standards, as well as set procedures and apply existing fees associated with these Regular Meeting Agenda and Summary Report
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MARCH 1, 2022City Council
uses.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution: 1) adopt the Parklet Program Manual, outlining requirements to expand a business’ outdoor operating space on a public street; 2) approve the application of existing permit and use fees associated with the cost of program uses in the right-of-way; and 3) authorize staff to approve future changes in the Program Manual where references to State Code requirements and/or application process and/or submittal requirement streamlining require updating.
Staff Report
Resolution
Exhibit A - Parklet Program Manual - draft
Exhibit B - Schedule of Parking User Fee
Exhibit C - Fee Schedule
Presentation
Attachments:
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - REDISTRICTING OF CITY COUNCIL DISTRICTS (FAIR MAPS ACT) - FOURTH PUBLIC HEARING IN A SERIES OF
PUBLIC FORUMS
BACKGROUND: On December 7, 2021, the Council held its first of a series of public hearings in the process for the decennial review of City Council Member district boundaries. Cities with district-based elections are required to update (“redistrict”) the district boundaries every ten years, following the receipt of updated population data from each federal decennial census. Santa Rosa is required to redistrict the Council district boundaries prior to the next City Council election in 2022.
The Fair and Inclusive Redistricting for Municipalities and Political Subdivisions (FAIR MAPS) Act requires cities and counties to engage communities in the redistricting process. The process must include at Regular Meeting Agenda and Summary Report
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MARCH 1, 2022City Council
least four public hearings, one of which may be conducted as a community workshop. This will be the fourth hearing in a series of public forums.
RECOMMENDATION: It is recommended by the City Attorney and City Clerk that the Council hold a public hearing to receive input from the community regarding the composition of voting districts for the district-based election of Council Members, in accordance with Elections Code section 21627.1.
Staff Report
Attachment 1 - Timeline for Redistricting Process
Attachment 2 - Draft Map A_w-existing district lines.pdf Attachment 3 - Draft Map B_w-existing district lines.pdf Attachment 4 - Draft Map C_w-existing district lines.pdf Attachment 5 - Walsh Map
Attachment 6 - MAP ID 105165 (Uploaded 2-25-2022)
Attachment 7 - MAP ID 114211 (Uploaded 2-25-2022)
Attachment 8 - MAP ID 109846 (Uploaded 2-25-2022)
Attachment 9 - MAP ID 105507 (Uploaded 2-25-2022)
Attachment 10 - MAP ID 114636 (Uploaded 2-25-2022)
Presentation (Uploaded 3-1-2022)
Attachments:
16. WRITTEN COMMUNICATIONS
16.1 STATE LEGISLATIVE UPDATE: SUPPORT FOR SB 513
(HERTZBERG) - HOMELESS SHELTER GRANTS: PET AND
VETERINARY SERVICES - Provided for information.
Memo
Mayor's Letter
Legislative Bill
Attachments:
16.2 FEDERAL LEGISLATIVE UPDATE: SUPPORT FOR FEMA
IMPROVEMENT, REFORM, AND EFFICIENCY ACT OF 2021
(PADILLA) - TO AMEND THE ROBERT T. STAFFORD DISASTER
RELIEF AND EMERGENCY ASSISTANCE ACT - Provided for
information.
SUPPORT FOR COVID-19 RELIEF MEASURES - Provided for
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information.
CONCERN WITH H.R. 2467 (DINGELL) RELATED TO THE
DESIGNATION PER- AND POLYFLUOROALKYL SUBSTANCES AS
HAZARDOUS SUBSTANCES - Provided for information.
Memo
City of Santa Rosa COVID Relief Letter January 20 2022
City of Santa Rosa PFAS Letter Feinstein Feb 3 2022
City of Santa Rosa PFAS Letter Padilla Feb 3 2022
Amendment to FEMA Reform
Senate Bill-PFAS Action Act of 2021
Attachments:
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 1, 2022City Council
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.