City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
MARCH 15, 2022
1:00 P.M. - CLOSED SESSION (HYBRID VIA IN-PERSON AND ZOOM) 2:00 P.M. - STUDY SESSION (HYBRID VIA IN-PERSON AND ZOOM) 4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM) PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (MASK AND SOCIAL DISTANCING REQUIREMENTS WILL
BE OBSERVED), VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86208178715, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 862 0817 8715
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting via Zoom, In-Person from Council Chamber, or submitted in advance by 5:00 pm, the Monday before the City Council Meeting via e-mail at [email protected], or recorded voice message at 707-543-3005.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by signing up with the Administrator in Council Chamber (in lieu of Speaker Card), by accessing the meeting through the Zoom link, or by dial-in at the time an Agenda Item is discussed during the City Council Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., Monday, March 14. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. Please limit your e-mail to approximately 400 words (which is a speaking rate of 133 words per minute).
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-3005 by 5:00 p.m., Monday, March 14.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE NUMBER OR
PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.
E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. Recorded voice message public comments will be played during the meeting at the time the item is heard.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
17. 1:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Alan Alton, Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Deputy Director - Human Resources and Jeff Berk, Chief Assistant City Attorney.
Employee Organization: Santa Rosa City Attorneys’ Association (Employee Unit 17).
2.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
(Government Code Section 54956.8)
Property: APN’s 043-191-021; 043-200-010 1130 Hearn Avenue and 0 Pebblecreek, Santa Rosa
Agency Negotiator: Jill Scott, Real Property Manager
Negotiating Parties: Judith Peletz Trust, et al.
Under Negotiations: Price and terms of payment.
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
2:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
3. STUDY SESSION
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
3.1 SEED COLLABORATIVE EQUITY PLAN UPDATE
This Study Session will provide an update on the City-wide diversity, equity, inclusion and belonging journey with SEED Collaborative and provide an opportunity for discussion.
Staff Report
Attachment 1
Presentation
Attachments:
4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - NATIONAL SURVEYORS WEEK
Proclamation
Proclamation Signed (Uploaded 3-15-2022)
Attachments:
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
7.2 DEBRIS RESPONSE TEAM UPDATE
Staff will provide council with a one-year update of the activities of the Debris Response Team. No action will be taken except for possible direction to staff.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
8.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through February 2022 as well as provide a summary of pending litigation against the City.
Litigation ReportAttachments:
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Sonoma County Continuum of Care (CoC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
11. APPROVAL OF MINUTES - NONE.
12. CONSENT ITEMS
12.1 RESOLUTION - CONTRACT AWARD - FIRE DAMAGED ROADWAY
LANDSCAPING
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) award Contract No. C02300, Fire Damaged Roadway Landscaping, in the amount of $6,009,025.20 to the lowest responsible bidder, Bortolussi & Watkin, Inc. of San Rafael, California; 2) approve a 10% contract contingency for a total not-to-exceed contract amount of $6,609,927.72; and 3) appropriate $5,850,000.00 from the General Fund reserves for the Fire Damaged Roadway Landscaping project, and increase General Fund federal and state grant revenue by a total of $5,850,000.00.
Staff Report
Attachment 1 - Location Map
Attachment 2 - Summary of Bids
Resolution
Presentation
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
12.2 RESOLUTION - THIRD AMENDMENT - GENERAL SERVICES
AGREEMENT F001636 FOR AMMUNITION DISPOSAL FOR POLICE
DEPARTMENT
RECOMMENDATION: It is recommended by the Police and Finance Departments that the Council, by resolution, approve a Third Amendment to General Services Agreement Number F001636 with Clean Harbors Environmental Services, Inc., Norwell, Massachusetts, to extend the Agreement for an additional one-year period and increase compensation in the amount of $40,000, for a total cumulative amount not to exceed $125,000.
Staff Report
Resolution
Exhibit A
Presentation
Attachments:
12.3 RESOLUTION - SONOMA COUNTY COMMUNITY DEVELOPMENT
COMMISSION GRANT AGREEMENT - SAFE PARKING PILOT
PROGRAM
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the City of Santa Rosa Safe Parking Pilot Homeless Services Funding Grant Agreement Fiscal Year 2021-2022 between the City of Santa Rosa and the Sonoma County Community Development Commission for the Safe Parking Pilot Program in the amount of $500,000.
Staff Report
Resolution
Exhibit A - Safe Parking Agreeent
Presentation
Attachments:
12.4 RESOLUTION - APPROVAL AND ADOPTION OF THE CITY’S
SALARY PLAN AND SCHEDULE
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by two resolutions: 1) approve and adopt the City’s Salary Plan and Schedule dated March 15, 2022; and 2) approve and adopt the City’s Salary Plan and Schedule dated April 10, Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
2022. This update is a requirement per California Code Regulations Title 2, section 570.5 - Requirement for a Publicly Available Pay Schedule - and is required to document classification and salary changes that went into effect after the last adoption by Council on September 28, 2021.
Staff Report
Attachment 1 - RES-2021-159 Adoption of Salary Plan and Schedule Attachment 2 - RES-2021-164 Unit 2 MOU
Attachment 3 - RES-2021-188 Unit 5 MOU
Attachment 4 - RES-2021-189 Units 4, 6 & 7 MOU
Attachment 5 - RES-2021-190 Unit 3 MOU
Attachment 6 - RES-2021- 191 Unit 13 MOU
Attachment 7 - RES-2021-192 Unit 16 MOU
Attachment 8 - RES-2021-193 Unit 10 Terms
Attachment 9 - RES-201-194 Units 11 & 12 Terms
Attachment 10 - RES-2021-195 Unit 9 Police MOU
Attachment 11 - RES-2021-196 Unit 18 MOU
Attachment 12 - RES-2021-207 Unit 14 MOU
Attachment 13 - RES-2021-215 Unit 8 MOU
Attachment 14 - RES-2022-025 Unit 9 Fire MOU
Attachment 15 - RES-2022-030 FY 21/22 Budget Amend
Resolution 1
Exhibit A
Resolution 2
Exhibit A
Presentation
Attachments:
12.5 RESOLUTION - APPROVAL OF AMENDMENT NO. 3 TO CITY
ATTORNEY’S EMPLOYMENT AGREEMENT AND INTRODUCE AN
ORDINANCE TO INCREASE THE COMPENSATION OF THE CITY
ATTORNEY BY PROVIDING (1) A 3% COST OF LIVING SALARY
ADJUSTMENT EFFECTIVE NOVEMBER 7, 2021, (2) A 2.5% COST
OF LIVING SALARY ADJUSTMENT EFFECTIVE APRIL 10, 2022, (3) ONE-TIME NON-PENSIONABLE LUMP SUM PAYMENT OF $5,000,
AND (4) $500 ANNUALLY FOR WELLNESS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, approve Amendment No. 3 to the Employment Agreement of the City Attorney and introduce an ordinance to increase the compensation of the City Attorney by providing, (1) a 3% cost of living salary adjustment effective November 7, 2021, (2) a 2.5% cost of living salary adjustment effective April 10, 2022, (3) a one-time non-pensionable lump sum payment of $5,000 and (4) $500 annually for wellness.
Staff Report
Resolution
Exhibit A
Ordinance
Presentation
Attachments:
12.6 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND
SALARY PLAN INCREASING THE SALARY RANGE OF THE POLICE
CHIEF AND FIRE CHIEF
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, amend the City’s Classification and Salary Plan to increase the Fire Chief and Police Chief salary range by 5% to address issues of compaction.
Staff Report
Resolution
Presentation
Attachments:
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
Voice message public comments received for non-agenda items may be played under Agenda Item 13 or at Item 17. Recorded public comments are Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
limited to 3 minutes to mirror in-person meeting protocols.
13.1 Late Correspondence - Public Comment (Uploaded 3-15-2022)Attachments:
14. REPORT ITEMS
14.1 REPORT - ELLIOTT AVENUE PILOT CLOSURE PROJECT
BACKGROUND: On February 8, 2022, the Santa Rosa Junior College certified the Mitigated Negative Declaration environmental document for pilot closure project of Elliott Avenue to vehicle access for a 600-foot segment in front of Emeritus Hall. Their goal is to produce an enhanced pedestrian environment linking the campus on the south side of Elliott Avenue to the north side of the roadway. The City Council is considering the approval of closing Elliott Avenue for a 16-month period to evaluate impacts during a pilot program.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that Council, by resolution, approve the temporary road closure of Elliott Avenue between the West Emeritus Driveway and East Emeritus Driveway to enhance pedestrian connectivity for students across Elliott Avenue, for the duration of 16 months beginning in Summer 2022 as a pilot project to evaluate the impact a permanent closure may have.
Staff Report
Attachment 1 - Location Map
Attachment 2 - ISMND
Resolution
Presentation
Late Correspondence (Uploaded 3-15-2022)
Attachments:
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - HEARN VETERANS VILLAGE APPEAL
BACKGROUND: On December 9, 2021, the Planning Commission Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
adopted an Addendum to the Roseland Area/Sebastopol Road Specific Plan EIR and approved a Tentative Parcel Map for the Hearn Veterans Village project (the Project). On December 21, 2021, the City Clerk received an appeal of the Planning Commission’s decision.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution, deny the appeal and uphold the decision of the Planning Commission to: 1) adopt an Addendum to the Roseland Area/Sebastopol Road Specific Plan and Roseland Area Annexation Projects Final Environmental Impact Report; and 2) approve a Tentative Parcel Map to allow subdivision of 2.01-acre parcel into four lots ranging from approximately 20,000 to 25,000 square feet.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Attachment 3 - Tentative Map
Attachment 4 - Addendum to Specific Plan
Attachment 5 - Public Comments
Attachment 6a - Draft EIR
Attachment 6b - Final EIR
Attachment 7 - BRA
Attachment 8 - Senate Bill 2
Attachment 9 - Traffic Division Comments
Attachment 10 - Grounds for Appeal
Attachment 11 - PC Draft Minutes
Attachment 12 - PC Resolution 12078
Attachment 13 - PC Resolution 12079
Resolution
Exhibit A - EIR Addendum
Exhibit B - DAC Report
Exhibit C - Conditions of Approval
Presentation
Appellant Presentation (Uploaded 3-9-2022)
Late Correspondence (Uploaded 3-9-2022)
Late Correspondence (Uploaded 3-15-2022)
Attachments:
15.2 PUBLIC HEARING - AVIARA APARTMENT APPEAL - WITHDRAWN (THIS APPEAL WAS WITHDRAWN BY THE APPELLANT.)
BACKGROUND: On December 15, 2021, the Zoning Administrator approved the Aviara Apartments, a 136-unit affordable housing project, On December 27, 2021, the City Clerk received an appeal of the Zoning Administrator’s decision.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department and the Zoning Administrator that the Council, by resolution, deny the appeal and uphold the decision of the Zoning Administrator granting Design Review for the Aviara Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
Apartments.
16. WRITTEN COMMUNICATIONS
16.1 FEDERAL LEGISLATIVE UPDATE:
1) SUPPORT FOR REAUTHORIZATION OF ECONOMIC
DEVELOPMENT ADMINISTRATION (EDA) - Provided for
Information.
2) SUPPORT FOR AUTHORIZATION REQUEST UNDER WATER
RESOURCES DEVELOPMENT ACT (WRDA) - Provided for
information.
Memo Federal Legislation Update
EDA Reauthorization letter to Rep Huffman
EDA Reauthorization letter to Rep Thompson
EDA Reauthorization Letter to Sen Feinstein
Mayor Rogers Rep Huffman Letter WRDA Request
Mayor Rogers Rep Thompson Letter WRDA Request
Attachments:
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MARCH 15, 2022City Council
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.