CONTRACT AWARD – FIRE DAMAGED
ROADWAY LANDSCAPING
City Council Meeting
March 15, 2022
Danny Chen, Assistant Engineer
Transportation and Public Works Department
1 BACKGROUND
This project will replace irrigation facilities
and landscaping components within City
right of way in the Fountaingrove and
Coffey Park neighborhoods that was
destroyed by the 2017 Tubbs Fire.
2 ANALYSIS
3 • The project was advertised on
12/21/2021; seven (7) of bids were
received on 2/8/2022, ranging from
$6,009,025.20 to $7,712,495.39.
• The low bid was 9.78% under the
Engineer’s estimate.
• Construction is anticipated to begin in
May of 2022 and last 231 working
days.
ANALYSIS
4 • Estimated total Project Cost and
Additional Need:
Contract Cost (including 10% Contract Contingency) $6,609,927.72 Consultant Construction Management/Inspection $650,000.00 Staff Costs $150,000.00
Total Construction Costs $7,409,927.72
Available Funds ($467,771.10)
Additional Need $6,942,156.62
ANALYSIS
5 • Project Cost Share:
FEMA Reimbursement (75%) of eligible costs $4,724,881.37 CalOES Reimbursement (18.75%) of eligible costs $1,181,220.34 Local Share – not reimbursable (6.25%) of eligible cost $393,740.11 Non-reimbursable project activities $1,110,085.90
Total Construction Costs $7,409,927.72
ANALYSIS
6 • General Fund Allocation Request:
Total Construction Costs $7,409,927.72
Available Funds ($467,771.10)
Non-reimbursable Costs ($1,110,085.90)
General Fund Need $5,832,070.72
ANALYSIS
7 • Staff is requesting $5,850,000.00 from
the general fund
• Funds will be returned to General Fund
upon FEMA reimbursement
• Non-reimbursable activities and local
share costs funded through PGE
settlement funds and available funds,
respectively
RECOMENDATION
8 • It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) award
Contract No. C02300, Fire Damaged Roadway Landscaping,
in the amount of $6,009,025.20 to the lowest responsible bidder, Bortolussi & Watkin, Inc. of San Rafael, California; 2) approve a 10% contract contingency for a total not-to-
exceed contract amount of $6,609,927.72; and 3)
appropriate $5,850,000.00 from the General Fund reserves for the Fire Damaged Roadway Landscaping project, and
increase General Fund federal and state grant revenue by a total of $5,850,000.00.
• Questions?
LOCATION MAP
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