RESOLUTION NO. RES-2022-044
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AWARDING A CONTRACT FOR THE FIRE DAMAGED ROADWAY LANDSCAPING PROJECT AND AUTHORIZING APPROPRIATIONS FROM THE GENERAL FUND FOR THE PROJECT WHEREAS, in October 2017, the Tubbs Fire destroyed City-owned irrigation facilities and landscaping features along over five miles of roadway in the Coffey Park and Fountaingrove neighborhoods in the City of Santa Rosa; and WHEREAS, in March 2018, the California Governor’s Office of Emergency Services (Cal OES), in concert with the Federal Emergency Management Agency (FEMA), inspected the damage caused by the Tubbs Fire and determined restoration work for landscaping and irrigation facilities within City right of way was necessary and eligible for funding reimbursement through the Federal Public Assistance Program; and WHEREAS, in September 2018, CalOES and FEMA obligated funds through the Federal Public Assistance Program for the rebuild of City facilities damaged by the Tubbs Fire, including funding for the Fire Damaged Roadway Landscaping project; and WHEREAS, in November 2019, the City entered into a professional services agreement with Callander Associates Landscape Architecture, Inc to provide professional design and engineering services for the Fire Damaged Roadway Landscaping project; and WHEREAS, on December 21, 2021, the City released a bid advertisement for the Fire Damaged Roadway Landscaping project; and WHEREAS, on February 8, 2022, the City received a total of seven bids, ranging from $6,009,025.20 to $7,712,495.39 to construct the Fire Damaged Roadway Landscaping project; and WHEREAS, Bortolussi & Watkin, Inc. of San Rafael, CA was found to be the lowest responsible bidder; and WHEREAS, contract documents have been prepared in accordance with FEMA procurement guidelines and project activities are reimbursable through the Federal Public Assistance and Hazard Mitigation Grant programs; and WHEREAS, reimbursable General Fund appropriations made by Council for the Fire Damaged Roadway Landscaping project will be returned to the General Fund upon receipt of project reimbursements from FEMA; and WHEREAS, ineligible project costs will be funded by PGE Settlement funds; and WHEREAS, the project is currently underfunded by approximately $5,832,070.72.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa award Contract No. C02300, Fire Damaged Roadway Landscaping, in the amount of $6,009,025.20 to the lowest responsible bidder, Bortolussi & Watkin, Inc., of San Rafael, CA, approve a 10% contract contingency, and authorize a total contract amount of $6,609,927.72.
BE IT FURTHER RESOLVED that the Council authorizes the appropriation of $5,850,000.00 from the General Fund for the reconstruction of fire damaged irrigation facilities and landscaping in the Coffey Park and Fountaingrove neighborhoods.
BE IT FURTHER RESOLVED that the Council authorizes the Chief Financial Officer to apply this appropriation in the project Journal Ledger (JL) accounts 17626 and 17628 for the Fire Damaged Roadway Landscaping project, including transfers between funds, necessary to complete the Project.
BE IT FURTHER RESOLVED that the Council authorizes the increase in revenue in 001100-4411 of $4,680,000.00 and $1,170,000.00 in 001100-4421.
IN COUNCIL DULY PASSED this 15th day of March, 2022.
AYES: (7) Mayor C. Rogers, Vice Mayor Alvarez, Council Members Fleming, MacDonald, N. Rogers, Sawyer, Schwedhelm
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Reso. No. RES-2022-044
Contract Award - Fire Damaged Roadway Landscaping.reso.docx