RESOLUTION NO. RES-2022-054
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A First Amendment to Grant Agreement for Public Service Providers Program Funds Catholic Charities of the Diocese of Santa Rosa CFDA #14.218, increasing the contract by $45,000 for a total amount of $247,000, for the activation of a Warming Center at the Homeless Services Center in response to extreme weather conditions WHEREAS, in response to extreme cold weather conditions in December 2021 (three nights) and again in February 2022 (three nights), staff facilitated the activation of a Warming Center at the Homeless Services Center, operated by Catholic Charities of the Diocese of Santa Rosa (Catholic Charities); and WHEREAS, the Warming Center, located outdoors, operated from 8 p.m. to 7a.m., was outfitted with pop-up tents warmed by low-profile radiant heaters, and served 183 individuals; and WHEREAS, following the December 2021 and February 2022 Warming Center activations, staff developed and the City Manager approved an Extreme Weather Warming Center Policy to guide staff operations in setting up warming centers for the City’s unsheltered population; and WHEREAS, future Warming Center activations will be guided by this policy; and WHEREAS, the proposed services are exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378; and WHEREAS, costs to operate the Warming Center in December 2021 and February 2022 exceed the Fiscal Year 2021/2022 budget for the Homeless Services Center (currently approved for $202,000), necessitating an amendment to the existing agreement; and WHEREAS, the City desires to enter into an amendment with Catholic Charities to provide an additional $45,000, for a combined total contract of $247,000, for two recent activations of the Warming Center plus a contingency in the event of another activation during the current Fiscal Year 2021/2022.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the First Amendment to Grant Agreement for Public Service Providers Program Funds Catholic Charities of the Diocese of Santa Rosa CFDA #14.218 to increase the total contract amount by $45,000 to a total of $247,000, in substantially the same form as Exhibit A to the resolution, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the Council authorizes the Director of Housing and Community Services to execute the First Amendment for the period December 1, 2021 to June 30, 2022.
BE IT FURTHER RESOLVED that the Council authorizes the Chief Financial Officer to appropriate $45,000 for this purpose from Homeless Fund 1209 reserves to 340707.
BE IT FURTHER RESOLVED that the City Council authorizes the Chief Financial Officer to pay all proper costs and claims for this contract out of Key 42006/Fund 2282 ($102,000) and Key 340707/Fund 1209 ($145,000) not to exceed a total amount of $247,000.
IN COUNCIL DULY PASSED this 29th day of March, 2022.
AYES: (7) Mayor C. Rogers, Vice Mayor Alvarez, Council Members Fleming, MacDonald, N. Rogers, Sawyer, Schwedhelm
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A - First Amendment to Grant Agreement for Public Service Providers Program Funds Catholic Charities of the Diocese of Santa Rosa CFDA #14.218 Reso. No. RES-2022-054
Reso. No. __________