Waiver of Competitive Bid and
Approval of Professional Services
Agreement Number F002335 with
Hagerty Consulting, Inc. for ARPA
Administration
City Council Meeting
April 12, 2022
1 Alan Alton
Chief Financial Officer, Finance
CURRENT
• On June 28, 2021, staff requested the
immediate issuance of a purchase order to
engage Hagerty Consulting, Inc. under exigent
circumstances to meet US Department of
Treasury qualification deadlines for an outline
spending plan.
• Subsequently, the City Council approved the
use of American Rescue Plan Act (ARPA)
funds for several programs within the
spending plan on February 15, 2022, after
receiving previous study sessions that
included ARPAAdministration.
2 PROPOSED
• City staff proposed the approach of a two-
phase program of ARPA Administration.
• After the approval of the Phase 1
spending plan, Hagerty will provide ARPA
Administration in Phase 2 including
ongoing program eligibility review,
assistance with quarterly reporting,
research, and other compliance guidance
for the use of ARPA funds.
3 BENEFIT
• Approval of the agreement with
Hagerty Consulting Inc. will provide
ARPA Administration expertise to City
staff.
• The agreement will advance the ARPA
spending plan for the benefit of the
Council approved programs.
4 WAIVER OF COMPETITIVE BID
• Section 3-08.100(D) of the City Code and
Council Policy 600-01 (Selection of
Professional Services) provides that
Council may waive its RFP procedures if
waiver is in the best interests of the City.
• Hagerty Consulting, Inc. has the expertise
to provide specialized services and the
ability to quickly respond to the City’s
urgent needs. For that reason, the waiver
of competitive bidding is in the City’s best
interests and there are valid reasons for
such a waiver.
5 RECOMMENDATION
• It is recommended by the Finance
Department that the Council, by
resolution: 1) waive competitive bidding
pursuant to Section 3-08.100(D) of the
Santa Rosa City Code and Council Policy
600-001; and 2) approve Professional
Services Agreement Number F002335
with Hagerty Consulting, Inc. of Evanston,
Illinois, for American Rescue Plan Act
(ARPA) administration and consulting in
an amount not to exceed $252,870.
6 QUESTIONS?
7