RESOLUTION NO. RES-2022-070
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA WAIVING COMPETITIVE BIDDING AND APPROVING PROFESSIONAL SERVICES AGREEMENT NUMBER F002335 WITH HAGERTY CONSULTING, INC. FOR AMERICAN RESCUE PLAN ADMINISTRATION WHEREAS, the City has a need for American Rescue Plan Act (ARPA) Administration expertise; and WHEREAS, the City entered into an exigent purchase order with Hagerty Consulting, Inc. for the initial development of a required spending plan due to condensed US Treasury deadlines; and WHEREAS, the City Council agreed to the proposed spending plan on February 15, 2022; and WHEREAS, the ARPA spending plan included funding for ARPA Administration; and WHEREAS, Section 3-08.100(D) of the City Code provides that purchases of supplies, material, equipment and services may be made without recourse to competitive bidding requirements where the source of supply, necessary restrictions in specifications, necessary standardization, quality considerations, or other valid reasons for waiving competition appears; and WHEREAS, Section 4.1.2 of Council Policy 600-01 (Selection of Professional Services) also provides that Council may waive its RFP procedures if waiver is in the best interests of the City; and WHEREAS, Council is the award authority for a professional services agreement exceeding $100,000 and must approve the waiver of competitive bidding; and
WHEREAS, due to the short time window initially presented by the Federal source, City staff proposed the approach of a two-phase program of ARPA Administration with Hagerty at the outset, and with Phase 1 complete, this PSA covers the work already contemplated by the City and Hagerty for Phase 2; and WHEREAS, Hagerty Consulting, Inc. has the expertise to provide these specialized services and the ability to quickly respond to the City’s urgent needs and continue to provide a range of services to support efficient and effective ARPA administration; and for that reason, the waiver of competitive bidding is in the City’s best interest and there are valid reasons for such a waiver. / / /
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NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa waives competitive bidding under Council Policy 600-01 and approves Professional Services Agreement Number F002335 with Hagerty Consulting, Inc. for ARPA Administration in an amount not to exceed $252,870.
IN COUNCIL DULY PASSED this 12th day of April, 2022.
AYES: (7) Mayor C. Rogers, Vice Mayor Alvarez, Council Members Fleming, MacDonald, N. Rogers, Sawyer, Schwedhelm
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A – Professional Services Agreement Number F002335 Reso. No. RES-2022-070
Resolution Template.doc