Agenda Item #13.1
For Council Meeting of: April 12, 2022
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DANNY CHEN, ASSISTANT ENGINEER
TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
SUBJECT: PROFESSIONAL SERVICES AGREEMENT APPROVAL – MCK AMERICAS INC., CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES ASSOCIATED WITH SIX FIRE DAMAGED PARKS RECOVERY PROJECT AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve a Professional Service Agreement with MCK Americas Inc. of San Francisco, California, for Construction Management and Inspection Services associated with the Six Fire Damaged Parks Recovery project in an amount not to exceed $184,120.36.
EXECUTIVE SUMMARY
This motion will approve a Professional Service Agreement in the amount of $184,120.36 with MCK Americas Inc. of San Francisco, California, for Construction Management and Inspection Services associated with the Six Fire Damaged Parks Recovery project at Fir Ridge Park, Nagasawa Community Park, Frances Nielsen Ranch Park, Rincon Ridge Park, Rincon Ridge Open Space, and Parker Hill Open Space (the six fire damaged parks). The scope of the Project involves the restoration of park facilities including playground equipment, picnic tables, signs, light poles, fences, concrete walkways, curb ramps, irrigation, and landscaping damaged during the 2017 Tubbs Fire.
BACKGROUND
This project will replace amenities in the six fire damaged parks that were destroyed by the 2017 Tubbs Fire. The scope includes modifications of pre-fire conditions to meet current code requirements and ADA compliance. Prior to the Tubbs Fire in October 2017, the six fire damaged parks were fully developed and functioning neighborhood parks fulfilling their intended purposes to provide recreational areas and pedestrian trails. The parks are spread within the burned areas of the Fountaingrove neighborhood, located in the northeast quadrant of the City.
PRIOR CITY COUNCIL REVIEW
On April 7, 2020, City Council, by resolution, approved a professional services agreement with Carlile Macy, Inc. to provide professional design and engineering services for the Six Fire Damaged Parks – Recovery project.
On February 22, 2022, City Council, by resolution, awarded Contract No. C02248, Six Fire Damaged – Recovery to the lowest responsible bidder, Oak Grove Construction Co. and authorized appropriation of $1,675,000.00 from the general fund reserves to fund this contract.
ANALYSIS
The Transportation and Public Works Department (TPW) does not have staff available to administer a construction contract of this scale and determined consultant delivery of construction management and inspection services is appropriate for the Six Fire Damaged Parks Recovery project.
On December 1, 2021, TPW released a Request for Proposal (RFP) soliciting Construction Management and Inspection Services for the Six Fire Damaged Parks Recovery Project.
On January 5, 2022, TPW received 3 proposals for Construction Management and Inspection Services associated with the Six Fire Damaged Parks Recovery Project from Green Valley Consulting Engineers, Coastland Civil Engineers, and MCK Americas Inc.
A review panel consisting of an Assistant Engineer, an Associate Civil Engineer, and a Supervising Engineer evaluated the proposals. Proposals were evaluated based on the following selection criteria: responsiveness to the RFP, qualifications, and experience of the project team, demonstrated technical abilities, availability to perform the scope of work, work plan, and reference projects.
The review panel concluded MCK Americas, Inc. (MCK) of San Francisco, California is the most qualified proposer to complete Construction Management and Inspection Services for this project, and award of this Professional Service Agreement is in the best interest of the City.
In addition to routine construction management and inspection services, MCK will provide public engagement services, maintain project environmental compliance, and ensure construction documents are prepared in a manner consistent with Federal Emergency Management Agency (FEMA) Public Assistance (PA) program requirements.
This Professional Services Agreement (PSA) has been prepared to meet FEMA procurement guidelines and the City will seek reimbursement for contract activities eligible under the FEMA PA program.
FISCAL IMPACT
General funds for this PSA were appropriated at the February 22, 2022, Council meeting, and approval of this PSA does not have any additional fiscal impact on the General Fund. Funding appropriated from the General Fund for this project will be returned to the General Fund upon reimbursement from FEMA and Callose.
ENVIRONMENTAL IMPACT
This project is Statutorily Exempt from CEQA requirements in accordance with CEQA Guideline Section 15269(a). This project is necessary to restore public park facilities destroyed because of a disaster in a disaster-stricken area in which the State of Emergency has been proclaimed by the Governor pursuant to the California Emergency Services Act, commencing with Section 8550 of the Government Code.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable
NOTIFICATION
Not applicable
ATTACHMENTS
Attachment 1 – Location Map
Resolution/Exhibit A – Professional Service Agreement
CONTACT
Danny Chen, Assistant Engineer, [email protected] (707) 543-3911 Grant Bailey, Supervising Engineer, [email protected], (707) 543-4508 PROFESSIONAL SERVICE AGREEMENT APPROVAL – MCK AMERICAS INC., CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES ASSOCIATED WITH SIX FIRE DAMAGED PARKS RECOVERY PROJECT PAGE 3 OF 3