REJECTION OF BID PROTEST;
CONTRACT AW ARD - FUL TON RD FROM
GUERNEVILLE RD TO PINER RD - WIDEN TO
FOUR LANES
City Council Meeting
April 26, 2022
Chris Catbagan, Associate Civil Engineer
Transportation and Public Works Department
1 BACKGROUND
• Four-lane regional/ arterial road envisioned in the
2035 Santa Rosa General Plan.
• Widening road, new vehicle travel lanes, bicycle
lanes, widened sidewalks, bus stops, stormwater
treatment facilities, landscaping, traffic signals,
utility relocations, installation of retaining walls,
and easements acquisitions.
2 BACKGROUND
3 BACKGROUND
4 ANALYSIS
• Project advertised on February 2, 2022.
• Bids were received on March 8, 2022.
• Five (5) bids were received, ranging from
$15,578,565.00 to $19,823,672.80.
• Lowest bid is 9.56% over the Engineer’s estimate.
• Ghilotti Bros, Inc. / FBD Vanguard Construction,
Inc. was judged responsive by City Staff.
• Protest received March 11, 2022, by Argonaut
Constructors, Inc.
5 ANALYSIS
• Protest contended Ghilotti Bros, Inc / FBD
Vanguard Construction, Inc.’s bid contained an
irregularity while deeming them to be non-
responsive.
• City Staff & City Attorney’s Office reviewed bid
documents and concluded:
• Lowest bid contained a minor irregularity.
• No competitive advantage demonstrated.
• Irregularity being minor, it may be waived.
6 ANALYSIS
• Construction is anticipated to begin in May 2022
• The length of the contract is 400 working days.
7 OPTIONS FOR COUNCIL
CONSIDERATION
1. Waive the minor irregularity, and award the
contract to Ghilotti Bros, Inc. / FBD Vanguard
Construction, Inc.
2. Award the contract Argonaut Constructors Inc.
3. Reject all bids and re‐advertise the Project.
8 RECOMMENDATION
• It is recommended by the Transportation and Public
Works Department that the Council, by resolution, 1)
reject the bid protest by Argonaut Constructors, Inc.,
2) waive any minor irregularities in the lowest bid, 3) award Contract No. C01178, Fulton Road from
Guerneville Road to Piner Road - Widen to Four Lanes,
in the amount of $15,578,565.00 to the lowest
responsible bidder, Ghilotti Bros, Inc. / FBD Vanguard
Construction, Inc., of San Rafael, CA, and 4) approve a 10% contract contingency, and authorize a total
contract amount of $17,136,421.50.
• Questions?
9