FY 2022-23 Budget Study Session
MAY 10, 2022
Agenda
Budget Study
Session – Day 1
FY 2022-23
Opening Comments
Citywide Budget Overview
General Fund Budget Overview
Staffing Summary
Administrative Department Budgets
2 Agenda
Budget Study
Session – Day 2
FY 2022-23
Information Technology
Planning & Economic Development
Recreation & Community Engagement
Housing & Community Services
Fire Department
Police Department
Transportation & Public Works
Santa Rosa Water
Capital Improvement Program Budget
3 Opening Comments
PROPOSED BUDGET FY 2022 -23
City Manager’s Comments
➢ Getting the City of Santa Rosa “Back to Basics”
➢ Proposing a Balanced Budget
➢ Future Needs for Infrastructure
5 Chief Financial Officer’s Comments
➢ Post-COVID Challenges
➢ General Fund Assumptions
➢ Fiscal Strategies
6 Citywide Budget Overview
PROPOSED BUDGET FY 2022 -23
8 Fund Type
2021-22
Adopted
Budget
2022-23
Proposed
Budget
$
Change
%
Change
General Fund $178.5 $197.5 $19.0 10.7%
Enterprise Funds 167.8 174.9 7.1 4.2%
Special Revenue Funds 30.5 38.4 7.9 25.9%
Other Funds 4.2 5.0 0.8 19.0%
Housing Authority 41.4 48.5 7.1 17.1%
Successor Agency to RDA 3.0 3.0 -- 0.0%
Total $425.4M $467.2M $41.9M 9.8%
FY 2022-23 Citywide
Revenues by Fund (in millions)
FY 2022-23 Citywide Expenditures by Fund
9 10
Fund Type
2021-22
Adopted
Budget
2022-23
Proposed
Budget
$
Change
%
Change
General Fund $182.5 $190.3 $7.8 4.2%
Enterprise (Operating) 132.1 140.6 8.5 6.4%
Enterprise (CIP) 66.3 37.8 -28.5 -43.0%
Non-Enterprise (CIP) 25.0 30.6 5.6 22.4%
Special Revenue 16.6 16.5 -0.1 -0.6%
Other Funds 5.3 5.4 0.1 1.9%
Housing Authority 44.1 54.6 10.5 23.8%
Successor Agency to RDA 3.0 3.0 0.0 0.0%
Total $474.9 $478.8 $3.9 0.8%
Operations (net of CIP) $383.6 $410.4 $26.8 7.0%
CIP only $91.3 $68.4 -$22.9 -25.1%
FY 2022-23 Citywide
Expenditures by Fund Type (in millions)
General Fund Budget
Overview
PROPOSED BUDGET FY 2022 -23
FY 2022-23 General Fund Summary
(in millions)
12 Proposed
General Fund Budget
Revenue $197.5
Transfers In 2.3
Total Revenues + Transfers In $199.8
Expenditures $190.3
Capital Improvement Projects 5.3
Transfers Out 4.2
Total Expenditures + Transfers Out $199.8
Surplus/(Deficit) --
General Fund Revenues by Category
13 Property Tax,
34.7M, 18%
Sales Tax,
74.7M, 38%Utility Users Tax,
10.7M, 5%
Vehicle License Fees,
16.5M, 8%
Other Taxes,
27.9M, 14%
Permits, Fines & Charges,
11.8M, 6%
Interfund Charges,
10.0M, 5%
Recreation Revenues,
2.8M, 2% Intergov't, Interest & Other,
8.4M, 4%
13 FY 2022-23 General Fund Revenues
by Category (in millions)
14 Category
2021-22
Adopted
Budget
2022-23
Proposed
Budget
$
Change
%
Change
Property Tax $31.9 $34.7 $2.8 8.7%
Sales Tax 62.5 74.7 12.2 19.6%
Utility Users Tax 10.4 10.7 0.3 2.8%
Vehicle License Fees 15.8 16.5 0.7 4.7%
Other Taxes 25.0 27.9 2.9 11.6%
Permits, Fines & Charges 11.2 11.8 0.6 5.3%
Interfund Charges 14.0 10.0 -4.0 -28.7%
Recreation Revenues 2.5 2.8 0.3 12.6%
Intergov’t, Interest & Other 5.2 8.4 3.2 62.4%
Total $178.5M $197.5 $19.0 10.7%
General Fund
Transfers In
Detail
(in millions)
15 Category
2021-22
Adopted
Budget
2022-23
Proposed
Budget
$
Change
%
Change
Special Revenue
Funds $2.13 $2.13 $-- --%
Special Assessment
Funds 0.05 0.05 -- --%
Parking Fund 0.12 0.12 -- --%
Total $2.30M $2.30M -- --%
General Fund Expenditures by Category
16 17
FY 2022-23 General Fund Expenditures
by Category (in millions)
Category 2021-22
Adopted Budget
2022-23
Proposed Budget
$
Change
%
Change
Salaries $85.5 $88.4 $2.9 3.4%
Benefits 55.7 59.0 3.3 5.9%
Professional Services 15.5 14.2 -1.3 -8.4%
Vehicle Expense 5.4 6.4 1.0 18.5%
Operational Supplies 3.2 3.4 0.2 6.2%
Utilities 4.6 5.3 0.7 15.2%
Information Technology 5.5 5.8 0.3 5.5%
Liability/Property Insurance 2.4 3.3 0.9 37.5%
Other Miscellaneous 2.0 2.3 0.3 15.0%
Capital Outlay 0.1 0.1 -- --%
O&M Projects 2.6 2.1 -0.5 -19.2%
Total $182.5 $190.3 $7.8 4.3%
General Fund Expenditures by Department
18 Administration 20.0M,
10.5%
H&CS 0.2M,
1%
Fire 49.8M,
26.2%
PED
17.3M, 9.1%
Police
68.5M, 36.1%
Rec & Comm Eng
10.1M, 5.3%
TPW
32.4M, 17.1%
SR Water 0.7M,
0.4%
Non-Departmental
19 FY 2022-23 General Fund Expenditures
by Department (in millions)
Department
2021-22
Adopted
Budget
2022-23
Proposed
Budget
$
Change
%
Change
Administration $22.3 $20.0 -$2.3 -10.3%
Housing & Community Services 0.2 0.2 -- -34.5%
Fire 45.8 49.8 4.0 8.7%
Planning & Economic Develop. 15.3 17.3 2.0 13.1%
Police 64.7 68.5 3.8 5.9%
Recreation & Comm Engagement 9.8 10.1 0.3 3.1%
Transportation & Public Works 29.7 32.6 2.9 9.8%
SR Water (Storm Water GF only) 0.7 0.7 -- --%
Non-Departmental -6.0 -8.9 -2.9 48.3%
Total $182.5M $190.3M $7.8 4.3%
General Fund
Transfer Out
Detail
(in millions)
20 Category
2021-22
Adopted
Budget
2022-23
Proposed
Budget
$
Change
%
Change
Art-in-Lieu $0.03 $0.02 -$0.01 -33.3%
Homeless Services 3.64 -- -3.64 n/a
Courthouse Square 0.73 0.73 -- --%
CIP 3.14 5.31 2.17 69.1%
Parking Fund 1.18 1.19 0.01 0.8%
Transit Funds 0.03 0.03 -- --%
Fair Housing -
RPTT 0.04 0.05 0.01 25.0%
Affordable Housing
- RPTT 0.48 2.20 1.72 358.3%
Total $9.27M $9.53M $0.26 2.8%
Real
Property
Transfer Tax
21 Council Policy requires 45% of FY 22-23
RPTT to be transferred to Homeless
Services & Affordable Housing,
increasing by 5% annually
Typically, RPTT funds Homeless
Services, the Fair Housing contract and
affordable housing
Beginning in FY 2022-23, ARPA funds
will support Homeless services for
approximately 2.5 years, allowing all
RPTT to go to housing
Real
Property
Transfer Tax
22 Fire
Equipment
Replacement
23 General Fund Fire Department
Vehicles & Equipment will be placed
on a replacement schedule
FY 2022-23 Initial Funding: $2.7M
designated Fiscal Stability Funds
Annual Funding Ongoing: ~$1.2M of
General Fund appropriations
beginning FY 2023-24
General Fund 5-Year Forecast
24 FY 22-23
Budget FY 23-24 FY 24-25 FY 25-26 FY 26-27
Revenues 197.5 199.6 206.3 211.2 215.7
Transfers In 2.3 2.3 2.4 2.4 2.5
Total 199.8 201.9 208.7 213.6 218.2
Expenditures 190.3 196.9 201.1 205.4 209.5
Transfers Out 9.5 6.3 7.5 9.3 12.1
Total 199.8 203.3 208.7 214.7 221.6
Surplus (Deficit) -- (1.4) 0.0 (1.1) (3.4)
General
Fund
Baseline –
Measure O
Police:
34.3%
Fire:
23.7%
Violence
Prevention:
0.4%
General Fund
Department
Budget
$68,540,250 $49,764,957 $794,981
Baseline
Calculation
65,288,221 45,120,667 805,902
Over (Under)
Baseline
$3,252,029 $4,644,290 $10,921
25 Staffing Summary
PROPOSED BUDGET FY 2022 -23
Authorized FTE Staff Summary
27 Dept. FY 21-22 FTE
Change FY 22-23
CAO 15.90 -- 15.90
CMO 9.00 2.00 11.00
Comm’s &
Intergovt Rel 7.00 -- 7.00
Finance 89.60 -27.00 62.60
Fire 148.00 9.00 157.00
H&CS 24.00 3.00 27.00
HR 21.00 1.00 22.00
Authorized FTE Staff Summary
28 Dept. FY 21-22 FTE
Change FY 22-23
IT 30.00 1.00 31.00
PED 68.00 6.00 74.00
Police 256.00 3.00 259.00
Rec & Comm
Engage 42.00 2.00 44.00
TPW 288.00 4.00 292.00
Water 248.50 27.50 276.00
Total FTEs 1,247.00 31.50 1,278.50
29 Dept. Position Title FTE
CMO Assistant City Manager (from PED and TPW) 2.00
Total Change CMO 2.00
Finance Water Billing (to Water Department) -27.00
Total Change Finance -27.00
FIRE Limited Term Firefighters (midyear) 6.00
FIRE Fire Captain (midyear) 1.00
FIRE Firefighters 2.00
Total Change Fire 9.00
HR Human Resources Analyst (midyear) 1.00
Total Change HR 1.00
FY 2022-23 General Fund
Organizational & Position Change Detail
30 Dept. Position Title FTE
HCS HCS Technician – Homeless Services 1.00
HCS Deputy Director Housing & Community Services -1.00
Total Change HCS --
PED Assistant City Manager (to CMO) -1.00
PED Limited Term Senior Planner - 3.5 Years & 1 Year (midyear) 2.00 PED Limited Term City Planner - 2 Years (midyear) 1.00
PED Development Review Coordinator (midyear) 1.00
PED Civil Engineering Technician (midyear) 1.00
PED Building Plans Examiner (midyear) 1.00
PED Director of Planning & Economic Development (midyear) 1.00 Total Change PED 6.00
FY 2022-23 General Fund
Organizational & Position Change Detail
31 Dept. Position Title FTE
Police Police Officer 3.00
Total Change Police 3.00
R&CE Limited Term Community Outreach Specialist – 2 year 1.00 R&CE Limited Term Recreation Specialist – 2 year 1.00
Total Change R&CE 2.00
TPW Director of Transportation & Public Works (midyear) 1.00 TPW Assistant City Manager (to CMO) -1.00
TPW Real Estate Services (from Water) 4.00
Total Change TPW 4.00
FY 2022-23 General Fund
Organizational & Position Change Detail
32 Dept. Position Title FTE
Water Senior Administrative Assistant (from Enterprise Fund) 1.00 Total Change Water (General Fund) 1.00
Total General Fund Position Changes 1.00
FY 2022-23 General Fund
Organizational & Position Change Detail
33 Dept. Position Title FTE
HCS Limited Term HCS Technician (midyear) 1.00
HCS HCS Technician 1.00
HCS Program Specialist 1.00
Total Change HCS 3.00
IT Limited Term Media Technician – 3 year 1.00
Total Change IT 1.00
Water Wastewater Operator I/II (midyear) 1.00
Water Senior Administrative Assistant (to General Fund) -1.00 Water Water Billing (From Finance) 27.00
Water Utility Systems Operator 2.00
Water Civil Engineering Technician 0.50
FY 2022-23 Non-General Fund
Organizational & Position Change Detail
34 Dept. Position Title FTE
Water Real Estate Services (to TPW) -4.00
Water Supervising Lab Analyst 1.00
Total Change Water 26.50
Total Non-General Fund Position Changes 30.50
FY 2022-23 Non-General Fund
Organizational & Position Change Detail
Reclassifications
City Manager’s Office:
◦ 1.0 FTE Limited Term Administrative Technician to Regular Full-Time Administrative Technician Fire Department (General Fund):
◦ 1.0 FTE Research Program Coordinator to Administrative Analyst ◦ 1.0 FTE Senior Administrative Assistant to Administrative Analyst ◦ 1.0 FTE Administrative Services Officer to Deputy Fire Chief Information Technology (Internal Service Fund):
◦ 1.0 FTE Senior IT Technician to Network Systems Analyst (midyear) Transportation & Public Works (General Fund):
◦ 1.0 FTE Associate Civil Engineer to Supervising Engineer ◦ 1.0 FTE Quality Control Associate to Administrative Technician ◦ 1.0 FTE Quality Control Associate to Assistant Land Surveyor ◦ 1.0 FTE Skilled Maintenance Worker to Senior Maintenance Worker Santa Rosa Water (Enterprise Fund):
◦ 1.0 FTE Administrative Analyst to Budget & Financial Analysis Manager ◦ 1.0 FTE Department Application Specialist to Department Programmer/ Analyst ◦ 1.0 FTE Department Review Coordinator to Supervising Engineer ◦ 1.0 FTE Senior Maintenance Worker to Mechanical Technologist (midyear) 35 Department &
Enterprise Funds
PROPOSED BUDGET FY 2022 -23
37 Department
Review
Schedule
May 10, 2022:
Administrative
Departments
City Council
City Manager’s Office
City Attorney’s Office
Communications & Intergovernmental Relations Office
Human Resources
Finance
Non-Departmental
38 Department
Review
Schedule
May 11, 2022
Information Technology
Planning & Economic Development
Recreation & Community Engagement
Housing & Community Services
Fire Department
Police Department
Transportation & Public Works
Santa Rosa Water
Capital Improvement Program
City Council
PROPOSED BUDGET FY 2022 -23
City Council – by Program
40 Expenditures by Program $ %
Change Change
Events $105,000 $105,000 $0 0.0%
Administration $1,064,785 $862,814 -$201,971 -19.0%
Elections $0 $612,730 $612,730 N/A
Total $1,169,785 $1,580,544 $410,759 35.1%
2021 - 2022
Budget
2022 - 2023
Budget
General Fund Changes
41 ▪ $500,000 increase in Professional services to pay for a four-district election year and $25,000 increase for public printed election materials ▪ $150,000 year-over-year decrease for redistricting costs in FY 2021-22 that are not budgeted in FY 2022-23
▪ Council Member’s salaries remained flat; increase of $18K in Benefits City Manager’s Office
PROPOSED BUDGET FY 2022 -23
City Manager’s Office – by Fund
43 Expenditures by Fund 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
General Fund $2,115,190 $2,882,370 $767,180 36.3%
Homeless Shelter Operations $4,593,416 $3,995,105 -$598,311 -13.0% Total $6,708,606 $6,877,475 $168,869 2.5%
City Manager’s Office – by Program
44 Expenditures by Program 2021-22 2022-23 $ %
Budget Budget Change Change
City Clerk $81,320 $81,256 -$64 -0.1%
Homeless Services $4,278,416 $3,645,105 -$633,311 -14.8% General Administration $2,033,870 $2,801,114 $767,244 37.7% CIP and O&M Projects $315,000 $350,000 $35,000 11.1%
Total $6,708,606 $6,877,475 $168,869 2.5%
General Fund Changes
45 ▪ Addition of 2.0 FTE Assistant City Manager positions in the City Manager’s Office, which were moved from PED and TPW, along with support costs ▪ Addition of 1.0 FTE HCS Technician in Housing & Community Services that is 100% funded by the Homeless Services Fund in the City Manager’s Office ▪ American Rescue Plan Act (ARPA) Fund will fund the City’s portion of Homeless Services in FY 2022-23, eliminating the transfer from the General Fund
City Manager’s Office:
Accomplishments
46 ▪ Successfully opened City Hall and offices during COVID ▪ Appointed Assistant City Manager, Chief Financial Officer, and Chief Information Officer
▪ Held two Council Goal Setting Sessions (August 2021 and February 2022) ▪ Held Executive Retreat in November
▪ Launched recruitments for Police Chief, Chief Communications Officer, and Assistant City Manager
City Manager’s Office: Challenges
47 ▪ Recruitment and retention for all City departments ▪ Outdated infrastructure
City Attorney’s Office
PROPOSED BUDGET FY 2022 -23
City Attorney’s Office – by Fund
49 Expenditures by Fund 2021 - 22
Budget
2022 - 23
Budget $ Change % Change
General Fund $3,824,241 $3,888,597 $64,356 1.7%
Total $3,824,241 $3,888,597 $64,356 1.7%
General Fund Changes
50 ▪ $9.5K of additional Training, Services and Supplies budget appropriations 51 City Attorney’s Office:
Accomplishments
▪ Provided guidance and support to the Charter Review Committee in its consideration of a wide range of possible Charter amendments, including preparation of presentations and research materials, participation in bi-weekly meetings, and assistance in preparation of a draft final report for Council. ▪ Worked closely with the City Clerk to guide redistricting following the 2020 Federal Census, successfully resulting in a well-supported new district map. ▪ Successfully negotiated MOUs with labor groups. Significant cost savings to the City through minimal use of outside counsel.
▪ Vigorously defended and resolved significant litigation matters at little or no cost to the City.
City Attorney’s Office: Challenges
52 The City Attorney’s Office will continue to provide essential legal support to the City Council, City Manager and all City Departments in pursuit of the Council’s top priorities and excellence in core City services.
▪ CAO anticipates significant time and resources will be directed to guiding the final decision- making in the City’s Charter review and assisting in drafting proposed ballot measures. ▪ CAO anticipates devoting significant resources to the 2022 election, including four Council member elections, two or more Charter Amendments, a possible extension of Measure O, and other matters.
▪ CAO will continue to work closely with staff on issues of housing, homelessness, emergency response, public safety reforms, upstream investments and downtown development. ▪ CAO will work in close collaboration with the Council, the City Manager, the Departments and Seed Collaborative in moving forward to build an organization and community that strongly celebrates diversity and embraces equity, inclusion and belonging.
Communications &
Intergovernmental Relations
Office
PROPOSED BUDGET FY 2022 -23
Communications & Intergovernmental
Relations Office – by Fund
54 Expenditures by Fund 2021 - 22
Budget
2022 - 23
Budget $ Change % Change
General Fund $1,378,362 $1,444,055 $65,693 4.8%
Total $1,378,362 $1,444,055 $65,693 4.8%
General Fund Changes
55 ▪ Additional $5K increase in printing budget to support bilingual materials and $12K increase in staff conferences and training
56 Communications & Intergovernmental
Relations Office: Accomplishments
▪ Developed and implemented several bilingual outreach plans, focused on equitable communications, for: Safe Parking Pilot Program, inRESPONSE Mental Health Support Team launch, new Aquatics and Senior Membership programs, Housing Choice Voucher Program, Zero Waste Food Ware Ordinance campaign, General Plan Update, redistricting, Short term rental urgency ordinance, District 3 council member vacancy, and more.
▪ Provided effective emergency communications for: the drought, achieving the 20% communitywide reduction in water use, and COVD-19 communications and updates. ▪ Launched Santa Rosa Transit’s UR Free – Unlimited Rides Free for Youth pilot program campaign, resulting in a 13% increase in youth ridership over pre-pandemic rider levels. ▪ Secured two federal earmarks for inRESPONSE and a new Emergency Operations Center and coordinated the adoption of the City’s first-ever state legislative platform.
Communications & Intergovernmental
Relations Office : Challenges
57 ▪ Decrease in public engagement in in-person outreach events and meetings, compounded by COVID surges and ever-changing Health Orders.
▪ Recruitment and retention challenges for open department positions.
Human Resources
PROPOSED BUDGET FY 2022 -23
Human Resources – by Fund
59 Expenditures by Fund 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
General Fund $2,778,452 $3,062,482 $284,030 10.2%
Risk Management Fund $35,126,808 $36,979,823 $1,853,015 5.3% Total $37,905,260 $40,042,305 $2,137,045 5.6%
General Fund Changes
60 ▪ Added 1.0 FTE HR Analyst approved with midyear budget adjustment 2/15/22
▪ $11,000 increase for City IT services
▪ $4,000 increase in advertising
Risk Management Programs
61 Risk Management Fund
2021-22
Budget
2022-23
Budget
$
Change
%
Change
Administrative Staff and Supplies 1,881,407 1,951,559 70,152 3.7% City Health 13,798,705 13,477,538 (321,167) -2.3%
PERS Health 6,969,829 7,039,990 70,161 1.0%
Workers Compensation 4,755,020 5,173,170 418,150 8.8%
Dental/Vision 2,114,089 2,102,895 (11,194) -0.5%
Other Employee Benefits 750,216 795,477 45,261 6.0%
Liability Insurance 3,791,184 4,924,519 1,133,335 29.9% Earthquake Insurance 400,000 562,087 162,087 40.5%
Property/Fire Insurance 666,358 952,588 286,230 43.0%
Total 35,126,808 36,979,823 1,853,015 5.3%
62 Human Resources: Accomplishments
▪ Reached multi-year agreements with labor groups
▪ Transitioned to virtual training platforms to support remote work through COVID
▪ Near completion of SEED facilitated Citywide Equity Plan (expected summer 2022)
▪ Successfully implemented paperless open enrollment process with new employee self-service platform to be launched in the 2022 open enrollment period
▪ Completed a City-wide Safety Program Assessment and updated the IIPP and CPP
Human Resources: Challenges
63 ▪ “The Great Resignation”- staff turnover both in the HR and Risk team and City-wide
▪ Adherence to changing state regulations and guidelines, including continued COVID-19 pandemic response
▪ Citywide pent-up demand for staff training and development ▪ Leveraging technology solutions to more efficiently and effectively deliver Human Resources services
Finance Department
PROPOSED BUDGET FY 2022 -23
Finance – by Fund
65 Expenditures by Fund 2021 - 22
Budget
2022 - 23
Budget $ Change % Change
General Fund $10,986,983 $7,193,577 -$3,793,406 -34.5%
Parking District Fund $6,562,162 $6,850,090 $287,928 4.4% Pooled Investment Fund $291,000 $330,000 $39,000 13.4%
SA RDA Oblig Retirement Fund $3,026,638 $3,023,661 -$2,977 -0.1% Total $20,866,783 $17,397,328 -$3,469,455 -16.6%
Finance – by Program
66 Expenditures by Program 2021 - 22
Budget
2022 - 23
Budget $ Change % Change
General Administration $1,793,626 $1,894,003 $100,377 5.6% Successor Agency $3,026,638 $3,023,661 -$2,977 -0.1%
Parking Services O&M $4,149,370 $4,456,228 $306,858 7.4% Financial Services $2,905,534 $2,993,046 $87,512 3.0%
Parking Enforcement $1,170,492 $1,177,507 $7,015 0.6%
Purchasing $1,187,189 $1,267,451 $80,262 6.8%
Revenue $4,755,149 $692,495 -$4,062,654 -85.4%
Payroll and Benefits $636,485 $676,582 $40,097 6.3%
CIP and O&M Projects $1,242,300 $1,216,355 -$25,945 -2.1% Total $20,866,783 $17,397,328 -$3,469,455 -16.6%
General Fund Changes
67 ▪ Utility Billing was transferred from Finance to Water Department in early January 2021. This transfer accounted for the majority of the $3.8M decrease in the General Fund
▪ Transferred 27.0 FTE from Finance to Water Department with the move of Utility Billing
▪ Additional ~$35K in training, overtime and supplies appropriations that were previously cut
68 Finance: Accomplishments
▪ Implemented Strategies for Fiscal Stability
▪ Establish Section 115 Trust for Pensions
▪ Facilitated the move of Fire Equipment to the Equipment Replacement Fund ▪ Received $4.3 million reimbursement from FEMA for Non-Congregate Sheltering costs during COVID-19 Pandemic.
Finance: Challenges
69 ▪ Maintain a balanced General Fund budget over the long-term ▪ Identify opportunities to fund infrastructure projects while preserving cash
▪ Deficit in Parking Enterprise
Parking Enterprise Fund Summary
70 FY 2022-23
Proposed Budget
Revenue $3,889,260
Transfers In 1,191,027
Total $5,080,287
O&M Expenditures 5,633,735
CIP Expenditures 1,216,355
Transfers Out 120,571
Total $6,970,661
Use of Reserves ($1,890,374)
Parking Enterprise Fund Highlights
71 ▪ Temporary waiver of parking fees is due to expire on June 30th, 2022 ▪ $1.3M one time payment received for the sale of Lot 2 in FY 21-22 ▪ Estimated fund reserve on June 30th, 2022 of ~$5 million Non - Departmental
PROPOSED BUDGET FY 2022 -23
Non Departmental – by Fund
73 Expenditures by Fund 2021 - 22
Budget
2022 - 23
Budget $ Change % Change
General Fund -$6,004,433 -$8,942,425 -$2,937,992 48.9%
2013 Pension Oblig (Refund) $3,731,509 $3,735,081 $3,572 0.1% Fire Station Capital Lease $367,727 $367,727 $0 0.0%
Courthouse Sqr Capital Lease $733,575 $732,475 -$1,100 -0.1% Total -$1,171,622 -$4,107,142 -$2,935,520 250.6%
Non Departmental – by Program
74 Expenditures by Program 2021 - 22
Budget
2022 - 23
Budget $ Change % Change
Citywide GF Insurance $2,440,213 $3,253,041 $812,828 33.3% Contract Services $460,000 $460,000 $0 0.0%
SonomaCo Transportation Authority $110,000 $110,000 $0 0.0% Debt Service $4,832,811 $4,835,283 $2,472 0.1%
General Fund Admin Cost Plan -$13,111,646 -$14,312,466 -$1,200,820 9.2% Animal Shelter $2,207,000 $2,207,000 $0 0.0%
County Admin Fee $315,000 $315,000 $0 0.0%
Non-Program $1,575,000 -$975,000 -$2,550,000 -161.9%
Total -$1,171,622 -$4,107,142 -$2,935,520 250.6%
General Fund Changes
75 ▪ $812K increase in Citywide rates for the General Fund’s portion of Liability, Fire and Earthquake insurance.
▪ $1.2M decrease in General Fund Administration, which distributes administrative cost within General Fund to non-administrative departments. ▪ $2M decrease in Non-Program Salaries, due to increasing the credit for Unspent Appropriations.
76 Questions?
FY 2022-23 Budget Study Session
Day 2
MAY 11, 2022
78 Department
Review
Schedule
May 11, 2022
Information Technology
Planning & Economic Development
Recreation & Community Engagement
Housing & Community Services
Fire Department
Police Department
Transportation & Public Works
Santa Rosa Water
Capital Improvement Program
Information Technology
PROPOSED BUDGET FY 2022 -23
Information Technology – by Fund
80 2021-22 2022-23 $ %
Expenditures by Fund Budget Budget Change Change
Information Technology 8,687,707 9,188,815 501,108 5.8% Technology Replacement 650,833 725,025 74,192 11.4%
Total 9,338,540 9,913,840 575,300 6.2%
Information Technology – by Program
81 Expenditures by Program 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
I.T. Administration 885,427 970,938 85,511 9.7%
I.T. Media Services 232,486 252,488 20,002 8.6%
I.T. GIS Services 713,257 758,113 44,856 6.3%
I.T. Development 3,608,905 3,826,588 217,683 6.0%
I.T. Customer Support 2,632,632 2,750,688 118,056 4.5%
I.T. PC Replacement Program 157,949 205,375 47,426 30.0% CIP and O&M Projects 1,107,884 1,149,650 41,766 3.8%
Total 9,338,540 9,913,840 575,300 6.2%
Budget Highlights
82 ▪ Added 1.0 FTE Limited Term IT Media Services Technician (3-year). This position is funded by PG&E one-time money appropriated midyear 2021-
22. ▪ Converted 1.0 FTE vacant Senior IT Technician to a 1.0 FTE Network Systems Analyst midyear 2021-22.
▪ $20K Additional need approved for a City-Wide Cybersecurity assessment.
▪ $15K Additional Need approved for ongoing Citywide Aerial GIS Mapping needs.
83 Information Technology:
Accomplishments
▪ Partnered with PED and Finance to develop and deploy an online application and review process for short-term rentals.
▪ Assisted the Housing and Community Services department to develop and deploy an online public registration portal for housing-related assistance. ▪ Worked with Finance and HR to upgrade the City’s finance/HR/payroll system to the latest available version.
▪ Worked with Fire to develop a vegetation management tracking system. 84 Information Technology: Challenges
▪ Cybersecurity – continue to refine processes and technologies to eliminate vulnerabilities, reduce risks and mitigate cybersecurity threats. ▪ Emerging Technologies – as mobile technologies and digital services continue to advance, the IT department must remain current to meet the needs, and expectations, of internal staff and the community.
▪ Support and Maintenance – the ever-evolving IT infrastructure must be maintained to maximize technology investments and minimize disruption of IT services.
Planning & Economic
Development
PROPOSED BUDGET FY 2022 -23
Planning & Economic Development
– by Fund
86 2021-22 2022-23 $ %
Expenditures by Fund Budget Budget Change Change
General Fund 15,268,549 17,333,340 2,064,791 13.5%
Art In-lieu Fund 308,012 243,625 -64,387 -20.9%
Santa Rosa Tourism BIA Fund 350,000 500,000 150,000 42.9% Admin Hearing Fund 272,867 103,000 -169,867 -62.3%
Total 16,199,428 18,179,965 1,980,537 12.2%
Planning & Economic Development
– by Program
87 Expenditures by Program 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
General Administration 3,988,845 4,081,178 92,333 2.3%
Permit Services 1,028,521 1,274,668 246,147 23.9%
Building Plan Review 1,447,743 1,887,258 439,515 30.4%
Building Inspection 964,284 1,008,728 44,444 4.6%
Planning Development Review 2,135,215 2,162,756 27,541 1.3% Advance Planning 552,714 761,531 208,817 37.8%
Engineering 2,913,919 3,524,444 610,525 21.0%
Economic Development 709,496 738,523 29,027 4.1%
Code Enforcement 1,459,387 1,349,783 -109,604 -7.5%
Neighborhood Revitilization Program 163,542 303,910 140,368 85.8% CIP and O&M Projects 835,762 1,087,186 251,424 30.1%
Total 16,199,428 18,179,965 1,980,537 12.2%
General Fund Changes 1 of 2
88 Actions at midyear 2021-22:
▪ Moved 1.0 FTE Assistant City Manager from PED to CMO
▪ Restored 1.0 FTE PED Director
▪ Added 6.0 FTEs
▪ 1.0 FTE Building Plans Examiner – Permanent Position
▪ 1.0 FTE Development Review Coordinator in Eng Dev Srvcs – Permanent Position ▪ 1.0 FTE Civil Engineering Technician I – Permanent Position ▪ 1.0 FTE City Planner - 2 Year Limited-Term – Funded by PG&E one-time money ▪ 1.0 FTE Senior Planner -1 Year Limited-Term – Funded by Local Early Action Planning Grant ▪ 1.0 FTE Senior Planner - 3.5 Year Limited-Term – Funded by Cannabis Control Local Assistance Grant General Fund Changes 2 of 2
89 ▪ Restore $376K in Service and Supplies
Supports existing PED development staff by returning funds for professional services, supplies and training. Offset by increase in PED permit revenue.
▪ Restore approx. $170K Code Enforcement salaries and benefits to the General Fund
Supports existing Code Enforcement staff by eliminating charges to Administrative Hearing Fund. Revenue has declined due to policies out of the City’s control.
90 Planning & Economic Development:
Accomplishments 1 of 2
▪ Issued building permits for 1,404 housing units in calendar year 2021 ▪ 257 are single family; 1,052 multi-family; 95 accessory dwelling units ▪ 472 are affordable to lower incomes; 211 very low, 191 low, 70 moderate ▪ 450 additional units currently in plan review
▪ Issued 1,539 encroachment permits; recorded 8 subdivision maps representing 260 lots; supported the completion of 6 acres in public infrastructure ▪ Approved 569 housing units thru planning entitlements, including 275 affordable
▪ General Plan Update/Climate Plan Update/Housing Element – Alternatives Phase, In Person Community Engagement, Draft Housing Element 91 Planning & Economic Development:
Accomplishments 2 of 2
▪ Hazard Mitigation Plan, Density Bonus Update, Short-Term Rental Urgency Ordinance, Draft Downtown Historic Resource Surveys, Draft Missing Middle Initiative, Secured $850K in grants to support Cannabis Program & Equity work ▪ Selected consultant for Development Services Cost of Services Study and Fee Update
▪ Prepared Strategic Plans for Economic Development and Public Arts Program ▪ Supported businesses and workforce through the distribution of $1M in childcare resiliency grants to 180 providers serving 6,000+ children ▪ Expanded the presence of public art, awarding commissions for murals and advancing the Unum sculpture
92 Planning & Economic Development:
Challenges 1 of 2
▪ Funding for additional staff, professional services and technology to address Core Services:
▪ Administrative – hybrid meetings, website and public records ▪ Department Technology – Accela support and optimization, Camino, e-Permit Hub, GIS support
▪ Plan Review & Inspection – Performance impacts; 3rd party limitations ▪ Code Enforcement – Expanded initiatives, performance impacts; weekend response
▪ Adoption of new Building Codes and readoption of All-electric ordinance 93 Planning & Economic Development:
Challenges 2 of 2
▪ Funding/staffing for strategic initiatives:
▪ Economic Development Strategic Plan implementation
▪ Development Services Strategic Plan initiation
▪ House Santa Rosa – Streamlining and real-time dashboard ▪ Downtown Santa Rosa – Maintaining momentum; public dashboard ▪ Electronic and On-line Permits – software, training, processing time ▪ Data/Metrics – gathering, tracking, analysis and dashboarding/mapping Recreation & Community
Engagement
PROPOSED BUDGET FY 2022 -23
Recreation & Community
Engagement – by Fund
95 Expenditures by Fund 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
General Fund 9,806,797 10,070,591 263,794 2.7%
Measure O Fund 2,348,389 2,425,756 77,367 3.3%
Change For Kids Fund 32,204 176,460 144,256 447.9%
Total 12,187,390 12,672,807 485,417 4.0%
Recreation & Community
Engagement – by Program
96 Expenditures by Program 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
General Administration 2,793,056 2,744,462 -48,594 -1.7% Fee-Based Recreation 1,290,278 1,337,570 47,292 3.7%
Aquatics 1,839,329 1,954,224 114,895 6.2%
Neighborhood Services 2,963,556 3,218,118 254,562 8.6%
Community Centers 2,149,825 2,235,737 85,912 4.0%
Regional Parks & Permits 836,346 867,696 31,350 3.7%
CIP and O&M Projects 315,000 315,000 0 0.0%
Total 12,187,390 12,672,807 485,417 4.0%
General Fund Changes
97 ▪ Added 1.0 FTE Limited Term Recreation Specialist in Neighborhood Services - 2 Year. Funded by Change for Kid’s reserve balance. ▪ Added 1.0 FTE Limited Term Community Outreach Specialist in Community Services - 2 Year. Funded by PG&E one-time money. 98 Recreation & Community Engagement:
Accomplishments (1 of 3)
▪ Reopened and operated a broad range of Recreation services:
▪ 6 neighborhood services sites at Burbank Housing locations ▪ Senior programs at Person Senior Wing and Steele Lane Center ▪ All Recreation Facility Rentals
▪ Day Camps - including Wa-Tam, Yu-Chi, and Doyle Adventure Camp ▪ Aquatic Centers for High School Swim Teams and Swim Meets ▪ After-School Programs and Sports Camps for underserved youth 99 Recreation & Community Engagement:
Accomplishments (2 of 3)
▪ Safe Opening Plan for Aquatic Centers and COVID-safe Lifeguard Training
▪ Redwood Empire Food Bank (REFB), youth and senior nutrition partnership
▪ Professional Baseball – PECOS – Doyle Park Ballfield, Summer 2022 100
Recreation & Community Engagement:
Accomplishments (3 of 3)
▪ Completed CHOICE Grant – Cycle X and extended by six months ▪ Awarded CHOICE Grant – Cycle XI
▪ Built the MaryLou Low-rider Patrol Car with 500+ attending the downtown reveal event
▪ Sideshows in Santa Rosa – 4 listening sessions, 600+ surveys ▪Declared Racism as a Public and Human Rights Crisis in Santa Rosa 101
Recreation & Community
Engagement: Challenges
▪ Renewal of Measure O
▪ Reevaluation of the Recreation Fee Structure and Rates ▪ Re-engaging Public in post-COVID services
▪ Seasonal Temporary Employee Hiring
▪ Expansion of After-School and Summer programming
▪ Shutdown of Finley Aquatics during Water Feature Construction Housing & Community Services
PROPOSED BUDGET FY 2022 -23
Housing & Community Services
– by Fund
103
Expenditures by Fund 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
General Fund $245,057 $161,000 -$84,057 -34.3%
Mobilehome Rent Stabilization $146,511 $143,569 -$2,942 -2.0% Admin Housing & Community
Services $1,435,301 $1,574,741 $139,440 9.7%
Rental Assistance Programs $34,666,183 $38,967,504 $4,301,321 12.4% Housing Trust $8,015,861 $14,041,948 $6,026,087 75.2%
Total $44,508,913 $54,888,762 $10,379,849 23.3%
Housing & Community Services
– by Program
104
Expenditures by Program 2021-22 2022-23 $ %
Budget Budget Change Change
Mobile Home Rent Control Ord. $146,511 $143,569 -$2,942 -2.0% Housing Trust $7,076,052 $12,125,938 $5,049,886 71.4%
Admin Housing & Community
Services $2,144,561 $2,174,741 $30,180 1.4%
Code Enf/Community Services
Programs $195,057 $111,000 -$84,057 -43.1%
Rental Assistance Programs $34,666,183 $38,967,504 $4,301,321 12.4% CIP and O&M Projects $280,549 $1,366,010 $1,085,461 386.9% Total $44,508,913 $54,888,762 $10,379,849 23.3%
General Fund Changes
105
▪ Eliminated vacant 1.0 FTE Deputy Director of Code Enforcement in General Fund
▪ Added 1.0 FTE HCS Technician 100% funded by the Homeless Services Fund in the City Manager’s Office
Budget Highlights – Housing Authority
106
▪ Added 3.0 FTEs funded by the Housing Authority
▪ 1.0 FTE Limited Term HCS Technician added midyear FY 21-22, in Rental Housing Assistance
▪ 1.0 FTE HCS Technician in Housing Trust
▪ 1.0 FTE Program Specialist in Rental Housing Assistance ▪ Increase in Rental Assistance Program administrative allowance from HUD ▪ Increase in RPTT funding available for Affordable Housing 107
Housing & Community Services:
Accomplishments
▪ Initiated new EHV program - 131 vouchers, $2.5M funding ▪ Completed over 1,600 HCV inspections postponed in 2020 and 2021 due to COVID
▪ Solicited and awarded $38.4M in CDBG-DR funds to 5 new rental projects ▪ Performed compliance monitoring on 4,000+ units
▪ Committed 132 Project Based Vouchers (PBV) to affordable housing projects ▪ Developed and implemented electronic Section 8 Waiting List 108
Housing & Community Services:
Challenges
▪ Hire and train staff to address the core program and services, as well as the evolving and expanding housing programs
▪ Continue management of one-time funding including HOME-ARP and EHVs
▪ Launch Downpayment Assistance program
Fire Department
PROPOSED BUDGET FY 2022 -23
Fire Department – by Fund
110
Expenditures by Fund 2021-22
Budget
2022-23
Budget $ Change % Change
General Fund $45,752,767 $49,764,957 $4,012,190 8.8%
Measure "O" - Fire $3,684,845 $3,825,997 $141,152 3.8%
Capital Improvement Fund $379,117 $503,247 $124,130 32.7% Total $49,816,729 $54,094,201 $4,277,472 8.6%
Fire Department – by Program
111
Expenditures by Program 2021-22
Budget
2022-23
Budget $ Change % Change
Fire Operations $36,518,212 $39,850,578 $3,332,366 9.1% Measure O Fire $3,684,845 $3,825,997 $141,152 3.8%
General Administration $5,517,195 $6,156,406 $639,211 11.6% Fire Prevention $3,207,363 $3,270,063 $62,700 2.0%
CIP and O&M Projects $889,114 $991,157 $102,043 11.5%
Total $49,816,729 $54,094,201 $4,277,472 8.6%
General Fund Changes
112
▪ $1,440,000 of regular overtime added to the Fire Department’s annual budget.
▪ $250K increase in lease payments for two Type-I Engines ▪ 6.0 FTE Limited Term Firefighters and 1.0 Fire Captain added midyear 2021-22 to be reimbursed 100% by the inRESPONSE program. ▪ Added 2.0 FTE Firefighter positions to become fully staffed and help offset overtime.
▪ Budget neutral Administrative staff reorganization
113
Fire Department: Accomplishments
▪ Implemented Vegetation Management Program; added $5.3M in grants ▪ Implemented Recruitment and Diversity Strategic Plan
▪ Purchased two Type 1 and two Type 3 fire engines
▪ Purchased Station 5 and Station 8 properties
▪ Reorganized Fire Administration Bureau
▪ Funded ‘Hot” EOC construction project (Federal Earmark) ▪ Hired to maintain constant staffing model in Suppression Division 114
Fire Department: Challenges
▪ Recruitment in technical job classifications
▪ Controlling non-contract overtime costs
▪ Behavioral and physical health and wellness of employees ▪ Privacy retrofits or remodels of fire stations
▪ Supply chain delays in purchasing equipment and apparatus Police Department
PROPOSED BUDGET FY 2022 -23
Police Department – by Fund
116
Expenditures by Fund 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
General Fund $64,682,294 $68,540,250 $3,857,956 6.0%
Measure "O" - Police $4,002,715 $4,209,676 $206,961 5.2% Federal Narcotics Asset Forfeiture $40,000 $40,000 $0 0.0% Supplemental Law Enforcement $300,000 $520,000 $220,000 73.3% State Narcotics Asset Forfeiture $150,000 $150,000 $0 0.0% Capital Improvement Fund $275,000 $0 -$275,000 -100.0%
Total $69,450,009 $73,459,926 $4,009,917 5.8%
Police Department – by Program
117
Expenditures by Program 2021-22
Budget
2022-23
Budget $ Change % Change
General Administration $9,964,534 $9,591,804 -$372,730 -3.7% Technical Services $8,848,501 $9,436,470 $587,969 6.6%
Support Bureau $932,953 $979,386 $46,433 5.0%
Measure O Police $4,002,715 $4,209,676 $206,961 5.2%
Field Services $34,421,246 $37,918,722 $3,497,476 10.2% Investigative Services $10,650,637 $10,969,445 $318,808 3.0% CIP and O&M Projects $629,423 $354,423 -$275,000 -43.7% Total $69,450,009 $73,459,926 $4,009,917 5.8%
General Fund Changes
118
▪ Added 3.0 FTE Police Officers
▪ $1,670,000 increase in CalPERS unfunded liability payment ▪ $1,160,000 decrease from moving inRESPONSE program to ARPA Fund ▪ $179,000 increase in equipment repair garage services 119
Police Department: Accomplishments
▪ Successfully launched the inRESPONSE program
▪ Created the Special Enforcement Team. This is a team of 4 Patrol Officers and 1 Sergeant whose primary function is proactive policing. This team has made a significant impact in overall crimes seizing 20 firearms, 5 of which were ghost guns, and making a total of 56 arrests of violent offenders
▪ Increased community engagement: Community Police Experience (CPE), Chiefs Community Ambassador Team (C-CAT), Public Safety Subcommittee (PSS) ▪ Developing a more comprehensive implicit bias and cultural diversity training program for all staff, including the training of key staff to become trainers for the entire department
▪ Sent staff to 24,157 hours of training
120
Police Department: Challenges
▪ Recruitment and retention of qualified staff
▪ Increase in violent crimes and property crimes
▪ Funding and implementation of rapidly developing technology ▪ Citywide traffic safety and increase of sideshow activities ▪ Best practice average response time of 6 minutes for priority one calls Transportation & Public Works
PROPOSED BUDGET FY 2022 -23
Transportation & Public Works
– by Fund
122
Expenditures by Fund 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
General Fund $29,760,359 $32,588,077 $2,827,718 9.5%
Measure M - Parks 2019 $139,217 $171,042 $31,825 22.9%
Special Assessment/ Tax Districts $118,301 $125,043 $6,742 5.7% Utilities Administration Fund $1,223,165 $1,206,881 -$16,284 -1.3% Municipal Transit Fund $12,510,386 $13,693,693 $1,183,307 9.5% Paratransit Operations $1,379,596 $1,525,830 $146,234 10.6% Bennett Valley Golf Course Operations $144,504 $188,559 $44,055 30.5% Taxable Golf Bond Debt Service $132,224 $132,736 $512 0.4% Tax-exempt Golf Bond Debt Service $260,282 $262,625 $2,343 0.9% Storm Water Enterprise Fund $562,873 $593,056 $30,183 5.4% Equipment Repair Fund $6,329,131 $6,548,086 $218,955 3.5% Equipment Replacement Fund $4,821,337 $13,065,147 $8,243,810 171.0% Railroad Square Maintenance Fund $6,882 $7,460 $578 8.4% Capital Improvement Fund $24,164,461 $29,740,418 $5,575,957 23.1% Total $81,552,718 $99,848,653 $18,295,935 22.4%
Transportation & Public Works
– by Program
123
Expenditures by Program 2021-22
Budget
2022-23
Budget $ Change % Change
General Administration $1,606,282 $1,651,462 $45,180 2.8% Zero Waste Operations $149,852 $166,670 $16,818 11.2%
Transit $13,889,982 $15,219,523 $1,329,541 9.6%
Real Estate Services $0 $619,613 $619,613 NA
Capital Projects Engineering $2,899,589 $2,928,338 $28,749 1.0% Facilities $4,855,706 $5,482,411 $626,705 12.9%
Materials Engineering $748,454 $759,261 $10,807 1.4%
Regional Parks $7,022,889 $7,498,455 $475,566 6.8%
Traffic $1,663,705 $1,827,329 $163,624 9.8%
Bennett Valley Golf Course $537,010 $583,920 $46,910 8.7% Field Services $22,811,788 $32,772,253 $9,960,465 43.7% CIP and O&M Projects $25,367,461 $30,339,418 $4,971,957 19.6% Total $81,552,718 $99,848,653 $18,295,935 22.4%
General Fund Changes (1 of 2)
124
▪ Added Real Estate Services from Santa Rosa Water, including 1.0 FTE Right of Way Manager and 3.0 FTE Associate Right of Way Agents and support costs
▪ Added 1.0 FTE Director of Transportation and Public Works Position with move of 1.0 FTE Assistant City Manager to City Manager’s Office ▪ Converted 1.0 FTE Skilled Maintenance Worker to Senior Maintenance Worker, 1.0 FTE Associate Civil Engineer to Supervising Engineer, 1.0 FTE Quality Control Associate to Associate Land Surveyor, 1.0 FTE Quality Control Associate to Administrative Technician
General Fund Changes (2 of 2)
125
▪ $724K increase in PG&E Gas and Electricity
▪ $106K increase in City equipment repair garage services ▪ $16K approved Additional Needs to restore training and conferences 126
Transportation & Public Works:
Accomplishments (1 of 2)
▪ Transit services restored to approximately 80% of the pre-pandemic service level ▪ Awarding notable, long term construction contracts (several fire recovery projects, the Fulton Road Widening Project, and the LTP Disinfection Improvement Project)
▪ $12.0M of Regional Active Transportation Program funding and $3.4M on State Transportation Improvement Program secured for construction of the Highway 101 Bicycle and Pedestrian Overcrossing construction
127
Transportation & Public Works:
Accomplishments (2 of 2)
▪ Streets Section’s Debris Removal Team (DRT) removed 4274 cubic yards of debris from public right-of-way
▪ Fleet Maintenance installed 620 new telematics devices throughout the City’s fleet
▪ Park Maintenance & Recreation collaboration to revitalize the Park-A- Month volunteer program
▪ A new playground for children ages 5-12 installed at Colgan Creek Neighborhood Park
128
Transportation & Public Works:
Challenges (1 of 2)
▪ Staffing shortages impacting the ability to restore core services. ▪ Fleet Maintenance
▪ Capital Projects Engineering
▪ Transit
▪ Developing the appropriate funding strategies and staffing levels for the maintenance of the storm drain system
129
Transportation & Public Works:
Challenges (2 of 2)
▪ Addressing challenges with weed removal and landscape maintenance of medians, facilities, and roadside landscaping
▪ Providing the appropriate funding and staff to support the acquisition of new park land in advance of development to meet the park development requirements of the General Plan
▪ Managing rising costs and aging infrastructure associated with City facilities
Golf Course Enterprise Fund Highlights
130
▪ Bennett Valley Golf Course Enterprise Fund is currently in the RFP process for selecting new golf course operator
▪The review committee has reviewed applicants and made a recommendation
▪Staff will return to Council on June 7, 2022
Transit Enterprise Fund Summary
131
FY 2022-23
Proposed Budget
Revenue $15,189,523
Transfers In 30,000
Total $15,219,523
O&M Expenditures $15,219,523
CIP Expenditures -
Transfers Out -
Total $15,219,523
Use of Reserves $0
Transit Enterprise Fund Highlights
132
▪ $328,000 increase in fuel
▪ $90,000 increase in City equipment repair garage services ▪ $3,000 increase to restore training and conferences
▪ $30K in General Fund transfer for continuation of Free Rides for Veterans program
Santa Rosa Water
PROPOSED BUDGET FY 2022 -23
Santa Rosa Water – by Fund
134
Expenditures by Fund FY 2021-22 FY 2022-23 $ %
(All Funds) Budget Budget Change Change
General Fund $736,453 $698,045 -$38,408 -5.2%
Water Funds $48,106,045 $49,921,779 $1,815,734 3.8%
Local Wastewater Funds $25,368,603 $26,388,920 $1,020,317 4.0% Subregional Wastewater Funds $70,926,257 $76,531,031 $5,604,774 7.9% Subregional Bond Fund $30,000,000 $0 -$30,000,000 n/a
Utilities Administration Fund $9,591,403 $14,257,712 $4,666,309 48.7% Storm Water Funds $2,431,790 $2,328,738 -$103,052 -4.2% Other Funds $251,075 $54,575 -$196,500 -78.3%
Capital Improvement Fund $225,000 $393,315 $168,315 74.8% Total $187,636,626 $170,574,115 -$17,062,511 -9.1%
Santa Rosa Water – by Program
135
Expenditures by Program 2021-22 2022-23 $ %
(All Funds) Budget Budget Change Change
Administration 4,922,532 9,284,733 $4,362,201 88.6%
Debt Service 27,646,855 27,662,823 $15,968 0.1%
Water Resources 1,102,102 1,178,832 $76,730 7.0%
Local Wastewater O&M 12,474,660 13,638,405 $1,163,745 9.3% Storm Water and Creeks 2,869,318 2,581,358 -$287,960 -10.0% Water O&M 18,925,224 21,123,300 $2,198,076 11.6%
Wastewater Resource Distributn 8,995,475 7,875,922 -$1,119,553 -12.4% Wastewater Resource Recovery 24,040,393 28,461,797 $4,421,404 18.4% Purchase of Water 14,437,103 15,307,147 $870,044 6.0%
Engineering Resources 3,363,284 3,578,455 $215,171 6.4% CIP and O&M Projects 68,859,680 39,881,343 -$28,978,337 -42.1% Total 187,636,626 170,574,115 -$17,062,511 -9.1%
General Fund Changes
136
▪ Increase of 1.0 FTE Senior Administrative Assistant moved from the Water Enterprise Funds; fully funded by Storm Water Enterprise fund. ▪ Increase in staff time funded by CIP projects.
137
Santa Rosa Water: Accomplishments
▪ Robust multi-faceted response to drought resulting in 20% reduction in water use
▪ Completed Urban Water Management Plan and Water Shortage Contingency Plan
▪ Completed Lower Colgan Creek Restoration Project Phase 2 ▪ Secured funding for customers with arrearages due to COVID ▪ Negotiated changes to the Water Quality Trading Framework 138
Santa Rosa Water: Challenges
▪ On-going Critical Drought
▪ Financial Planning - Reduced revenues from Drought
▪ Infrastructure Investment for water, sewer and regional systems ▪ Increased regulatory requirements for water, wastewater and stormwater ▪ Staff retention
Water Enterprise Fund Summary
139
FY 2022-23
Proposed Budget
Revenue 50,498,300
Transfers In 5,011
Total 50,503,311
O&M Expenditures 35,718,079
CIP Expenditures 14,203,700
Transfers Out 2,985,741
Total 52,907,520
Use of Reserves (2,404,209)
Local Wastewater Enterprise Fund
Summary
140
FY 2022-23
Proposed Budget
Revenue 78,078,542
Transfers In -
Total 78,078,542
O&M Expenditures 13,277,020
CIP Expenditures 13,111,900
Transfers Out 55,829,568
Total 82,218,488
Use of Reserves (4,139,946)
Subregional Enterprise Fund
Summary
141
FY 2022-23
Proposed Budget
Revenue 23,968,426
Transfers In 53,074,139
Total 77,042,565
O&M Expenditures 67,531,031
CIP Expenditures 9,000,000
Transfers Out -
Total 76,531,031
Use of Reserves 511,534
Citywide Capital Improvement
Program
PROPOSED BUDGET FY 2022 -23
Sample of Citywide Assets – Total Value $5 Billion
143
627 Miles of Water Mains
29,269 Water Valves
23 Reservoirs
339 Miles of Storm Drain
17,680 City-maintained Structures
94 Miles of Creeks and Culverts 6,507 Hydrants
597 Miles of Sewer Mains
12,392 Sewer Manholes
17 Sewer Lift Stations
109 Parks (1,036 Acres)
Playground Equipment,
Picnic Tables, Grills
214 Traffic Signals
81 Pedestrian Flashers
Miles of Road:
512 Centerline Miles
1,134 Lane Miles
116 City-Owned Facilities
City Hall, Fire Stations, Public Safety
Building, Finley Community Center
Laguna Treatment Plant
Where Do Projects Come
From?
144
Council-adopted Planning Documents
General Plan
Council Goals
Master Plans
Bicycle and Pedestrian Master Plan
Water Master Plan
Sanitary Sewer Master Plan
City-wide Creek Master Plan
Ground Water Master Plan
Recreation & Parks Business and Strategic Action Plan
Park Master Plans
Area Plans
Downtown Station Area Specific Plan
North Station Area Plan
Roseland Area/Sebastopol Road Specific Plan
Climate Action Plan
Community Advisory Board (CAB)
Community Input
CIP FY 2022-23 Funding Sources
145
Total
$68,408,642
Regional- Bond Funded
$30,000,000
Water
$13,790,000
Wastewater
$12,730,000
Regional
$8,000,000
TPW- Special Funds
$16,693,771
TPW- Parks
$4,875,957
General Fund Proposed CIP Budget
146
General Fund Proposed Budget
ADA Settlement - Facilities Projects $1,200,000
Pre Design Planning CIP 50,000
Highway 101 Bike/Pedestrian Overcrossing 3,400,000
Roseland Pavement Maintenance 662,000
Total General Fund CIP Projects $5,312,000
City Manager’s Office Proposed CIP Budget
147
Homeless Services Fund Proposed Budget
SJH Capital Roof and Navigation Center $340,000
Total Homeless Operations Fund Projects $340,000
Fire Department Proposed CIP Budget
148
Capital Facilities Fees - Fire Proposed Budget
New Fire Station - South Santa Rosa $167,749
Relocation of Fire Station 8 167,749
Temporary Fire Station 5 167,749
Total Capital Facilities Fees - Fire Projects $503,247
Finance Department Proposed CIP Budget
149
Parking Enterprise Fund Proposed Budget
Garage 3 Repairs $157,685
Garage 1 Repairs 114,674
Garage 5 Repairs 14,840
Lot 10 Reconstruction 353,863
Total Parking Fund Projects $641,062
TPW – Parks Division Park Development Impact Fee Zones
150
Southwest
(Zone 2)
$1,848,616
Northwest
(Zone 1)
$1,275,085
Northeast
(Zone 3)
$881,108
Southeast
(Zone 4)
$469,805
TPW – Parks Division Proposed CIP Budget
151
Park Development Fees Proposed Budget
Northwest (Zone 1) $1,275,085
Southwest (Zone 2) 1,848,616
Northeast (Zone 3) 881,108
Southeast (Zone 4) 469,805
Total Park Development Fund Projects $4,474,614
Measure M Fund Proposed Budget
Park Amenities Capital Replacement $2,454,086
Total Park Measure M Fund Projects $2,454,086
Total Parks Projects $6,928,700
Santa Rosa Water Proposed CIP Budget
152
Water Proposed CIP Budget
153
Total
$14,203,700 Hazard Mitigation
Grant Program
$2,970,000
Water Mains &
Services
$4,960,000
Reservoirs
$4,000,000
Wastewater Proposed CIP Budget
154
Total
$13,111,900Sewer
Trunks
$6,910,000
Sewer Mains &
Services
$5,795,000
Regional Proposed CIP Budget
155
Total
$9,000,000
Plant Infrastructure-
Bond Funded
$30,000,000
Plant Infrastructure-
$5,500,000
Transportation & Public Works
Proposed CIP Budget
156
Transportation & Public Works
Proposed Allocation Funding by Project Type
157
Total
$32,093,042
Parks and Park
Amenities
$4,875,957Street Capacity
$10,547,992
Street Rehab
$3,194,596
158
Questions?