RESOLUTION NO. RES-2022-087
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A COOPERATIVE PURCHASE AND SOFTWARE AS A SERVICE AGREEMENT FOR DIGITAL HEALTH DEPARTMENT SOFTWARE WITH TYLER TECHNOLOGIES, INC., PLANO, TEXAS IN AN AMOUNT NOT TO EXCEED $189,545 OVER 3 YEARS TO UPDATE AND MODERNIZE ANTIQUATED SOFTWARE USED FOR FIRE DEPARTMENT RELATED INSPECTIONS AND TRACKING COMPLIANCE AS REQUIRED BY STATE LAW WHEREAS, the Fire Department has a need to update and modernize the software program used for tracking Fire Department related inspections; and WHEREAS, section 3-08.160 of the Santa Rosa City Code allows for cooperative purchases utilizing purchasing agreements maintained by other public agencies if advantageous to the City; and WHEREAS, Section 3-08.160 requires, to the extent possible, where the City joins such purchases that the purchases be competitively awarded, and documentation as to the advantage of the cooperative purchase be retained; and WHEREAS, the City’s Purchasing Agent identified purchasing agreements maintained by other similarly situated agencies; and WHEREAS, the City of Ventura awarded a similar Software as a Service Agreement (SaaS) contract in September 2019, the County of Glenn has been utilizing this software successfully since 2017, and the City of El Segundo has utilized this platform since 2013; and WHEREAS, City staff determined that the City of Ventura and the City of El Segundo awarded the Tyler Technology Agreement through a competitive selection process and the County of Glenn utilized a sole source award for the Tyler Technologies software; and WHEREAS, the Fire Department staff requests approval to purchase the DHD software from Tyler Technologies, Inc. in an amount not to exceed $189,545 over three years; and WHEREAS, the Fire Department will use the CUPA Environmental Trust Fund Grant and PG&E settlement funds for the purchase and training of the DHD software.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the cooperative purchase of Digital Health Department software from Tyler Technologies, Inc., Plano, Texas in an amount not to exceed $189,545 over three years. / / /
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BE IT FURTHER RESOLVED that the Council approves and authorizes the City Manager to negotiate and execute a Software as a Service Agreement with Tyler Technologies, Inc., subject to approval as to form by the City Attorney, a current draft of which is attached hereto as Exhibit A.
IN COUNCIL DULY PASSED this 10th day of May, 2022.
AYES: (7) Mayor C. Rogers, Vice Mayor Alvarez, Council Members Fleming, MacDonald, N. Rogers, Sawyer, Schwedhelm
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A – **DRAFT** Tyler Technologies, Inc. Software as a Service Agreement Reso. No. RES-2022-087
Resolution Template.doc