Agenda Item #12.4
For Council Meeting of: May 10, 2022
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: ZAC BRAND, FLEET SUPERINTENDENT, TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
BRANDALYN TRAMEL, PURCHASING AGENT, FINANCE DEPARTMENT
AUTHOR JENNIFER MYLES, SENIOR BUYER, FINANCE
SUBJECT: BID AWARD – PURCHASE ORDER FOR CURRENT MODEL CLASS 8 CAB AND CHASSIS WITH DUMP BODY TO PETERSON TRUCKS INC AGENDA ACTION: RESOLUTION
RECOMMENDATION
It is recommended by the Transportation and Public Works and Finance Departments, that the Council, by resolution, approve issuance of a purchase order for the purchase of one (1) 2024 International Class 8 Cab and Chassis with Dump Body to Peterson Trucks, Inc., Santa Rosa, California, in the total amount not to exceed $225,604.05.
EXECUTIVE SUMMARY
The Transportation and Public Works (TPW) submitted Purchase Requisition R159556 to Purchasing to issue a bid for a current model Class 8 Cab and Chassis with Dump Body. Invitation for Bid (IFB) 22-16 was opened on April 8, 2022, and identified Peterson Trucks, Inc., Santa Rosa, CA as the lowest responsive and responsible bidder.
BACKGROUND
Under the City’s guidelines for replacement of fleet vehicles, the Transportation and Public Works Department Fleet Maintenance Division selects a vehicle for replacement when it has reached the end of its cost-effective life cycle. These vehicles have met the replacement criteria using a point system, which is an industry standard to predict when best to sell a vehicle. Repair costs, age, and mileage are considered in the point calculation performed by our Faster Fleet software system.
This request will replace City vehicle #47001, which is a 2000 Sterling Class 8 Cab and Chassis with Dump body and is used by Water Department Biosolids Operations staff. This vehicle has met the 15-point replacement requirement as defined in the Fleet Management system.
PRIOR CITY COUNCIL REVIEW
Not Applicable
ANALYSIS
On April 8, 2022, IFB 22-16 for a current model Class 8 Cab and Chassis with Dump Body was opened by Purchasing. Of the two hundred (200) vendors notified, two responses were received, Peterson Trucks Inc, Santa Rosa, CA was considered responsive and responsible to the bid requirements.
Vendor
Bid Total
Peterson Trucks Inc
Santa Rosa, CA
$225,604.05**
TEC Equipment
Oakland, CA
$239,653.04
FISCAL IMPACT
Funds for this purchase are funded in Fiscal Year 2021-22 Transportation and Public Works Fleet Vehicle Replacement approved budget, as approved by Council.
Approval of this action does not have a fiscal impact on the General Fund.
ENVIRONMENTAL IMPACT
The Council finds that the proposed action is exempt from the provisions of the California Environmental Quality Act (CEQA) under section 15061(b)(3) and 15378 in that there is no possibility that the implementation of this action may have significant effects on the environment, and that no further environmental review is required.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not Applicable
NOTIFICATION
Not applicable
ATTACHMENTS
Resolution
CONTACT
Zac Brand, 707-543-3717, [email protected]
Brandalyn Tramel, 707-543-3706, [email protected]
Jennifer Myles, 707-543-3709, [email protected]
BID AWARD
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