ADD CONTINGENCY TO GENERAL
SERVICES AGREEMENT F002071 HVAC
MAINTENANCE AND REPAIR SERVICES
City Council Meeting
May 24, 2022
Doug Williams, Facilities Maintenance and Operations,
Transit and Public Works Department
1 BACKGROUND
• On February 11, 2020 City Council approved GSA F002071 with Matrix HG, Inc., Novato, California for HVAC
maintenance and repair services for a two-year term with three one-year options to extend in an amount not to exceed $112,842.84 and a repair service contingency in the amount not to exceed $25,000.
• On April 9, 2020, the City Manager approved additional contingency in the amount of $75,000. On November 10,
2020, City Council approved additional contingency in the amount of $150,000. On October 6, 2021, City Manager
approved additional contingency in the amount of $95,000. 2 ANALYSIS
3 • Transportation and Public Works
Department submitted a request to add
$200,000 in contingency funding to address
failing HVAC units with minor repairs. With
approval of additional contingency funds,
the cumulative amount of contingency
funding on GSA F002071 will be $545,000.
RECOMMENDATION
4 It is recommended by the Transportation and Public
Works and Finance Departments that the Council by
resolution: 1) approve the addition of contingency
funding for General Services Agreement (GSA)
F002071 with Matrix HG, Inc., Novato, California for
HVAC Maintenance and Repair Services for an
increase in in the amount of $200,000, for a total
contingency amount not to exceed $545,000; and 2)
delegate authority to the City Manager or designee to
negotiate and execute any necessary amendments to
GSA F002071 and/or related documents to utilize the
additional contingency, subject to approval as to form
by the City Attorney.
Questions?
5