RESOLUTION NO. RES-2022-096
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING ADDITIONAL FUNDS TO CONTINGENCY FOR GENERAL SERVICES AGREEMENT F002071 WITH MATRIX HG, INC.
WHEREAS, on February 11, 2020, the City entered into a General Services Agreement F002071 with Matrix HG, Inc. (GSA), Novato, California for HVAC maintenance and repair services for a two-year term with three additional one-year extensions in an amount not to exceed $112,842.84 and a repair service contingency in the amount not to exceed $25,000; and WHEREAS, on April 9, 2020, the City Manager approved additional contingency to the GSA payable under the Agreement in an amount not to exceed $75,000; and WHEREAS, on November 17, 2020, the City Council approved additional contingency to the GSA payable under the Agreement in an amount not to exceed $150,000 and authorizing the City Manager to negotiate and amend GSA F002071; and WHEREAS, in March 2022 the First Amendment to GSA was executed pursuant to the terms approved by Council on November 17, 2020; and WHEREAS, on October 6, 2021, the City Manager approved additional contingency to the GSA payable under the Agreement in an amount not to exceed $95,000; and WHEREAS, due to failing HVAC infrastructure throughout the City, the additional contingency funding will allow for the contractor to continue to address failing units with minor repairs; and WHEREAS, the City desires to approve additional contingency to the GSA payable under the Agreement in an amount not to exceed $200,000.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the addition of contingency funding to General Services Agreement F002071 with Matrix HG, Inc., increasing contingency by $200,000, for a total not to exceed $545,000.
BE IT FURTHER RESOLVED that the Council delegates authority to the City Manager or designee to negotiate and execute any necessary amendments to GSA F002071 and/or related documents to utilize the additional contingency, subject to approval as to form by the City Attorney. / / /
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BE IT FURTHER RESOLVED that the Council the Chief Financial Officer to pay all proper claims for this Agreement, out of various department funds.
IN COUNCIL DULY PASSED this 24th day of May, 2022.
AYES: (5) Mayor C. Rogers, Vice Mayor Alvarez, Council Members MacDonald, Sawyer, Schwedhelm
NOES: (0)
ABSENT: (2) Council Members Fleming, N. Rogers
ABSTAIN: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Reso. No. RES-2022-096
RES - Resolution Template.docx