City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
JUNE 7, 2022
1:30 P.M. - CLOSED SESSION (HYBRID VIA IN-PERSON AND ZOOM) 2:30 P.M. - STUDY SESSION (HYBRID VIA IN-PERSON AND ZOOM) 4:00 P.M. - REGULAR SESSION (HYBRID VIA IN-PERSON AND ZOOM) PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, CITY COUNCIL MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (MASK AND SOCIAL DISTANCING REQUIREMENTS WILL
BE OBSERVED), VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/86208178715, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 862 0817 8715
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting via Zoom, In-Person from Council Chamber, or submitted in advance by 5:00 pm, the Monday before the City Council Meeting via e-mail at [email protected], or recorded voice message at 707-543-3005.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
PUBLIC COMMENT PERIOD WILL NOT OPEN UNTIL FINAL AGENDA IS PUBLISHED.
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by signing up with the Administrator in Council Chamber (in lieu of Speaker Card), by accessing the meeting through the Zoom link, or by dial-in at the time an Agenda Item is discussed during the City Council Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advanced Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., Monday, June
6. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. Please limit your e-mail to approximately 400 words (which is a speaking rate of 133 words per minute).
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-3005 by 5:00 p.m., Monday, June 6.
State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. PLEASE DO NOT LEAVE YOUR PHONE NUMBER OR
PERSONAL ADDRESS IN THE VOICE MESSAGE AS IT WILL BE PLAYED BACK LIVE DURING THE CITY COUNCIL MEETING.
E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access. Recorded voice message public comments will be played during the meeting at the time the item is heard.
Non-Agenda Items are the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item
17. 1:30 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Alan Alton, Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Deputy Director - Human Resources and Jeff Berk, Chief Assistant City Attorney.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Employee Organizations: Santa Rosa City Attorneys’ Association (Employee Unit 17).
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
2:30 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
3. STUDY SESSION
Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken.
3.1 SHORT RANGE TRANSIT PLAN (SRTP) 2022 UPDATE
Transit Division staff will provide an overview of the Short Range Transit Plan (SRTP) process and seek Council’s initial feedback on the SRTP update that will be completed over the next few months. The Metropolitan Transportation Commission (MTC) has changed the process from what it has required for past SRTPs in response to the effects of the COVID-19 pandemic on the Bay Area transit providers.
CityBus will be following the process MTC has outlined. In addition, staff will engage in service planning, financial planning, and public involvement beyond MTC’s requirements to provide more effective roadmap for CityBus service and further enhance coordination with the other transit providers in Sonoma County.
Staff Report
Attachment 1 - Maps and Timetables
Presentation
Attachments:
4:00 P.M. (HYBRID VIA IN-PERSON AND ZOOM)
4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - JUNETEENTH
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Proclamation
Signed Proclamation (Uploaded 6-7-2022)
Attachments:
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1 COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
7.2 COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
8.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through May 2022 as well as provide a summary of pending litigation against the City.
Litigation ReportAttachments:
9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS
10. MAYOR'S/COUNCIL MEMBERS’ REPORTS
10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Sonoma County Continuum of Care (CoC)
10.1.10 Renewal Enterprise District (RED)
10.1.11 Public Safety Subcommittee
10.1.12 Other
10.2 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS This time is reserved for Council to discuss whether to place matters on a future agenda for further discussion.
10.2.1 MOTION: REQUEST FOR RECONSIDERATION OF THE MAY 24, 2022, AGENDA ITEM 15.1 REGARDING A RESOLUTION OF
NECESSITY FOR ACQUISITION BY EMINENT DOMAIN OF
EASEMENT INTERESTS IN PORTIONS OF REAL PROPERTY
COMMONLY KNOWN AS 4912 AND 4914 HIGHWAY 12, APNS
031-240-006 AND 031-240-067, FOR THE LOS ALAMOS TRUNK
SEWER REPLACEMENT PROJECT
BACKGROUND: At the May 24, 2022, Council meeting, the Council considered the adoption of a Resolution of Necessity for acquisition by eminent domain of easement interests in portions of real property commonly known as 4912 and 4914 Highway 12, APNS
031-240-006 and 031-240-067, for the Los Alamos Trunk Sewer Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Replacement Project (Agenda Item 15.1). The motion for adoption of the Resolution of Necessity required five affirmative votes to pass. It failed on a vote of 3-2, with two Council members absent. Council Member Sawyer made a motion for a reconsideration, which Mayor Rogers seconded. This item will allow the Council to vote on that motion for reconsideration. If the motion for reconsideration passes, the matter of the proposed Resolution of Necessity will be place on a future Council agenda for reconsideration.
11. APPROVAL OF MINUTES - NONE.
12. CONSENT ITEMS
12.1 MOTION - RECEIVE 2021 GENERAL PLAN, INCLUSIONARY
HOUSING, AND GROWTH MANAGEMENT ANNUAL REVIEW
REPORT AND WAIVE COUNCIL POLICY 200-01 REQUIREMENT
FOR A JOINT STUDY SESSION ON THE GENERAL PLAN ANNUAL
REVIEW
RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council, by motion: 1) receive and approve the 2021 General Plan, Inclusionary Housing, and Growth Management Annual Review Report; and 2) waive the Council Policy 200-001 requirement for a joint study session on the General Plan Annual Review to allow for a streamlined General Plan Annual Review process until the adoption of General Plan 2050.
Staff Report
Attachment 1 - 2021 General Plan, Inclusionary Housing, & Growth Management Annual Review Report REVISED Attachment 1 (Uploaded 6-1-2022)
Attachment 2 - Council Policy 200-01
Presentation
REVISED Presentation (Uploaded 6-1-2022)
Attachments:
12.2 RESOLUTION - NINTH AMENDMENT TO GENERAL SERVICES
AGREEMENT NUMBER F000308 WITH GRANICUS, LLC
RECOMMENDATION: It is recommended by the City Clerk’s Office, Communications and Intergovernmental Relations Office, and Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Information Technology Department that the Council, by resolution, approve a ninth amendment to General Services Agreement Number F000308 with Granicus, LLC, St. Paul, MN, in the amount of $534,217.24, for a total not to exceed amount of $1,283,259.30.
Staff Report
Resolution
Exhibit A
Presentation
Attachments:
12.3 RESOLUTION - FIRST AMENDMENT TO AGREEMENT F002155
WITH ACCELA, INC. FOR THE ACCELA CRM (MYSANTAROSA)
TOOL
RECOMMENDATION: It is recommended by the Information
Technology Department, that the Council, by resolution, approve a First Amendment to Master SaaS Agreement Number F002155, with Accela, Inc., San Ramon, CA, for the Accela CRM (MySantaRosa) tool, to extend the contract for an additional three (3) years, in the amount of $98,814.30, for a total not to exceed amount of $181,961.83.
Staff Report
Resolution
Exhibit A
Presentation
Attachments:
12.4 RESOLUTION - APPROVAL OF ONE TOW VENDOR TO THE TOW
VENDOR FRANCHISEE LIST FOR POLICE-GENERATED
OPERATIONS
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution; 1) grant a police generated vehicle tow franchise to tow operator Cream’s Towing, Inc. of Santa Rosa, California pursuant to Chapter 6-84 of the Santa Rosa City Code for police-generated tow operations; 2) approve a Franchise Agreement for Vehicle Tow Services with Cream’s Towing, Inc.; and 3) authorize the Chief of Police or designee to execute the Franchise Agreement.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Staff Report
Resolution
Exhibit A
Presentation
Attachments:
12.5 RESOLUTION - APPROVAL - WAIVER OF COMPETITIVE BID AND
ISSUANCE OF BLANKET PURCHASE ORDERS FOR ASPHALT
CONCRETE SUPPLIES TO BODEAN CO., INC., AND SYAR
INDUSTRIES, INC.
RECOMMENDATION: It is recommended by the Transportation and Public Works, Finance, and Water Departments that City Council, approve a Waiver of Competitive bid and award two (2) one-year Blanket Purchase Orders (BPO), each with four (4) one-year extension options to Bodean Co., Inc., Santa Rosa, California, in the total amount not to exceed $550,000 and to Syar Industries, Inc., Napa, California, in the total amount not to exceed $550,000.
Staff Report
Resolution
Presentation
Attachments:
12.6 RESOLUTION - AUTHORIZING SUBMITTAL OF A GRANT
APPLICATION FOR IMPROVEMENTS AT KAWANA SPRINGS
COMMUNITY PARK
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) authorize the submittal of an application to the State of California Department of Parks and Recreation Office of Grants and Local Services Land and Water Conservation Fund Grant Program, for the improvement of Kawana Springs Community Park for $2,909,112 in grant funds, which is 50% of the total project cost of $5,818,224, the remainder of which will be matched by the City; 2) authorize the Assistant City Manager to accept the grant and execute a Grant Contract and any amendments thereto, a Deed Restriction, and all other documents necessary for the completion of the project, subject to approval as to from by the City Attorney; and 3) authorize the Chief Financial Officer to increase appropriations by the amount of the grant award.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Staff Report
Attachment 1 - Conceptual Site Plan
Resolution
Exhibit A - Grant Contract
Exhibit B - Deed Restrictions
Presentation
Attachments:
12.7 RESOLUTION - STATE OF GOOD REPAIR PROGRAM
AUTHORIZATION TO APPLY FOR THE ANNUAL FORMULA
ALLOCATION AND PROJECT APPROVAL FOR FISCAL YEAR
2022-23
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the SB1 State of Good Repair Project List, and authorize the Director of Transportation and Public Works or designee to request the City’s annual allocation of FY 2022-23 State of Good Repair funding in the estimated amount of $26,379 from the California Department of Transportation.
Staff Report
Resolution
Presentation
Attachments:
12.8 RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE
IV AND STATE TRANSIT ASSISTANCE ANNUAL FORMULA
ALLOCATION CLAIM SUBMITTAL
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works or designee to file a claim for the Transit Division’s annual drawdown of Transportation Development Act Article IV and State Transit Assistance funds with the Metropolitan Transportation Commission for FY 2022-23 in the estimated amount of $9,775,000 for ongoing Transit Operations and Capital budgetary needs.
Staff Report
Resolution
Presentation
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
12.9 RESOLUTION - ACCEPTANCE AND APPROPRIATION OF THE
STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT’S INFILL INFRASTRUCTURE GRANT
PROGRAM FOR THE DOWNTOWN SANTA ROSA QUALIFIED INFILL
AREA
RECOMMENDATION: It is recommended by the Housing and
Community Services Department, in conjunction with the Renewal Enterprise District, that the Council, by resolution: 1) accept and appropriate the State of California Department of Housing and Community Development’s Infill Infrastructure Grant funds in the amount of $9,540,147 for the Downtown Santa Rosa Qualified Infill Area (QIA); and 2) authorize the Director of Housing and Community Services to execute loan documents and any and all related documents for projects funded by the grant.
Staff Report
Resolution
Presentation
Attachments:
12.10 RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT NUMBER F002049 WITH COOPERATIVE
PERSONNEL SERVICES dba CPS HR CONSULTING
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution: 1) approve the First Amendment to Professional Services Agreement Number F002049 with Cooperative Personnel Services dba CPS HR Consulting to increase time of performance and increase compensation in the amount of $80,000 for a total contract amount not to exceed $185,360 to provide professional Human Resources services to temporarily support the department with current vacancies; and 2) appropriate $80,000 from the unassigned general fund balance.
Staff Report
Resolution
Exhibit A - First Amendment to PSA
Presentation
Attachments:
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17.
Voice message public comments received for non-agenda items may be played under Agenda Item 13 or at Item 17. Recorded public comments are limited to 3 minutes to mirror in-person meeting protocols.
14. REPORT ITEMS
14.1 REPORT - APPROVAL OF AGREEMENT WITH TOUCHSTONE
GOLF LLC., FOR MANAGEMENT OF BENNETT VALLEY GOLF
COURSE ENTERPRISE
BACKGROUND: The purpose of this action is to receive approval from Council to enter into an agreement with Touchstone Golf LLC., (Touchstone) to operate and maintain the Bennett Valley Golf Course (BVGC), including the restaurant facilities. On February 15, 2021, the BVGC Ad Hoc Committee and the Transportation and Public Works Department recommended, and Council approved a solicitation for a single operator to manage the operations and maintenance of BVGC.
Touchstone is recommended as the highest ranked firm from the BVGC Review Committee for operation and maintenance management of the BVGC.
Approval of the Resolution will implement the Operating and Maintenance Agreement with Touchstone to manage the BVGC.
Touchstone, the city, and the current golf course operator will implement the transition plan from the Agreement with Touchstone and provide continuity of golf operations and maintenance between the current golf course operator and Touchstone.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
The transition plan includes but is not limited to providing golf tee times, opening the restaurant, maintaining the golf course facility and equipment, marketing, and outreach strategies, and all the support services necessary for operating the BVGC enterprise. Approval of the Resolution will utilize the remaining Fiscal Year 21-22 funds from the BVGC Capital Fund for implementation of the transition plan capital needs.
The city will earn all revenues from the golf course enterprise and those revenues will fund all expenditures, including a management fee and incentive to Touchstone. Approval of the Resolution authorizes the Chief Financial Officer to appropriate all expenditures from the revenues. Current operating reserves are low, and therefore the Resolution will authorize funds from the General Fund to create the sufficient level of reserves.
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) approve the Agreement with Touchstone Golf LLC., to manage the Bennett Valley Golf Course (BVGC) Enterprise; and 2) authorize increased appropriations in the BVGC Operations Fund in the amount of $345,000 to fund the transition plan capital costs from the Agreement, with the source of the funds from the BVGC Capital Fund; and 3) authorize increased appropriations in the BVGC Operations Fund in the amount of $351,225 for the creation of sufficient projected reserves with the source of the funds from the General Fund; and 4) authorize the Chief Financial Officer to appropriate all operator fees and operating and maintenance expenditures from BVGC revenue to Touchstone Golf LLC., as described in the Agreement; and 5) authorize city assumption of the responsibility for the golf cart contract with the current golf operator.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Staff Report
Attachment 1
Attachment 2
Resolution
Exhibit A - Current Draft - Operations and Maintenance Agreement with Touchstone LLC (with attachments) Exhibit B - Master Lease Agreement for Golf Carts
Presentation
Attachments:
14.2 REPORT - OPERATING AGREEMENT FOR THE SAMUEL L. JONES
HALL HOMELESS SHELTER AND HOMELESS SERVICES GRANT
AGREEMENTS FOR FISCAL YEAR 2022/2023
BACKGROUND: Following the issuance of a Request for Proposals (RFP) for the provision of homeless services and operation of the Samuel L. Jones Hall Homeless Shelter (SJH) for Fiscal Year 2022/2023, subsequent review by an evaluation committee and staff recommendation, on February 22, 2022, Council approved Catholic Charities of the Diocese of Santa Rosa (Catholic Charities) as the operator of the SJH as well as continuing with homeless services providers which currently contract with the City and submitted applications in response to the RFP - Catholic Charities (Homeless Services Center, Family Support Center, and Homeless Outreach Services Team) and YWCA Sonoma County (Safe House Shelter).
Council also directed staff to return with contracts for their consideration. Funding recommendations were not made as part of the February 22, 2022 Council action.
Consistent with Council direction, this agenda item seeks approval of agreements with Catholic Charities for the Homeless Outreach Services Team (HOST) and SJH in the respective amounts of $1,035,450 and $2,128,742, and with YWCA Sonoma County for the Safe House Shelter program in the amount of $50,000. Additionally, this agenda items seeks approval of a grant agreement with Community Action Partnership of Sonoma County (CAP Sonoma County) for the HCA Family Fund in the amount of $60,000, an agency which currently contracts with the City and applied for funding under the City’s Public Services Program. The agreements for the Homeless Services Center (HSC) and Family Support Center (FSC), which receive Community Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Development Block Grant (CDBG) funding through the Public Services Program will be considered under a separate item on the June 7, 2022 Council agenda per U.S. Department of Housing and Urban Development (HUD) requirements.
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by two resolutions, approve the following: 1) an Agreement for the Operation and Use of the Samuel L. Jones Hall Homeless Shelter Housing-Focused Program with Catholic Charities of the Diocese of Santa Rosa in the amount of $2,128,742 for the initial period July 1, 2022 to June 30, 2023 (Year 1) and continuing for up to five years total (Fiscal Year 2022/2023 to Fiscal Year 2026/2027) on a conditional basis subject to contractor performance and funding availability; and 2) grant agreements for the provision of homeless services with Catholic Charities of the Diocese of Santa Rosa (Homeless Outreach Services Team in the amount of $1,035,450), YWCA Sonoma County (Safe House Shelter Program in the amount of $50,000), and Community Action Partnership of Sonoma County (HCA Family Fund in the amount of $60,000) for the initial period July 1, 2022 to June 30, 2023 (Year 1) and continuing for up to five years total (Fiscal Year 2022/2023 to Fiscal Year 2026/2027) on a conditional basis subject to contractor performance and funding availability.
Staff Report
Resolution 1
Exhibit A - SJH Operating Agreement
Resolution 2
Exhibit A - HOST Grant Agreement
Exhibit B - YWCA Grant Agreement
Exhibit C - HCA Grant Agreement
Presentation
Attachments:
14.3 REPORT - MEASURE O (2004) CYCLE XI CHOICE GRANT
PROGRAM FUNDING RECOMMENDATIONS
BACKGROUND: The Measure O Transaction and Use Tax passed by voters in 2004 allocates grant funding to organizations for youth and parenting programs which focus on gang and anti-violence education, Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
prevention and intervention, community safety, and a comprehensive array of social services in high need neighborhoods. On January 10, 2022 the City of Santa Rosa released a Request for Qualification for the Measure O Cycle XI CHOICE Grant Program with $750,000 in available funding per year of the two and a half year cycle from July 1, 2022 - December 31, 2024. Staff will present the funding recommendations from the Grant Review Team.
RECOMMENDATION: It is recommended by the Office of Community Engagement that the Council, by resolution: 1) adopt the yearly funding recommendations of the Grant Review Team for the Measure O (2004) CHOICE Cycle XI Grant Program with year two and three funding contingent on successful completion of year one; 2) direct staff to enter into funding agreements with approved providers; and 3) authorize the City Manager or designee to approve and execute the funding agreements and any amendments with CHOICE Cycle XI approved providers.
Staff Report
Attachment 1
Attachment 2
Resolution
Exhibit A
Exhibit B
Presentation
Attachments:
14.4 REPORT - PARKLET PROGRAM MANUAL ADOPTION
BACKGROUND: The Parklet Program provides a pathway for
businesses to build outdoor spaces in the public right-of-way for business and/or public community uses. The COVID prompted temporary Parklet Program has allowed businesses to use parking and underutilized areas of public streets to offset indoor use restrictions connected to local and state health orders. A permanent program would outline installation requirements and ensure compliance with all associated federal, state and local codes, policies, and standards, as well as set procedures and apply existing fees associated with these uses.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution: 1) adopt the Parklet Program Manual, outlining requirements to expand a business’ outdoor operating space on a public street and assign existing service fees to applications initiated under the program; 2) authorize the Director of Planning and Economic Development to approve future changes to the Parklet Program Manual when references to Local, State and Federal Code requirements, adopted fees or application submittal processes require updating; and 3) authorize the Parking Manager to determine the total number of metered parking spaces within the Downtown Station Area that may be utilized for the permanent parklet program.
Staff Report
Resolution
Exhibit A - Parklet Program Manual
Presentation
Late Correspondence (Uploaded 6-7-2022)
Attachments:
14.5 REPORT - CITY CODE CHAPTER 18-52 FLOOD DAMAGE
PROTECTION AMENDMENTS
BACKGROUND: The proposed ordinance amends sections of the City Code as required to maintain compliance with FEMA’s National Flood Insurance Program (NFIP) minimum regulatory standards set forth in the Code of Federal Regulations and to enable the City to continue participating in the NFIP and ensure continued compliance with the California Department of Water Resources requirements embedded in California Building Standards Code (CCR Title 24). 44 Code of Federal Regulations 60.3 requires that local jurisdictions administer minimum requirements when development is proposed and constructed in flood-prone areas. The action supports the Council goal of ensuring a healthy and safe community by protecting development in flood prone areas.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council: 1) introduce an ordinance amending City Code Chapter 18-52, Flood Damage Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Protection, to comply with regulatory requirements that our ordinance coincide with 44 Code of Federal Regulations 60.3; and 2) adopt a resolution setting a public hearing on July 12, 2022, for adoption of the Ordinance.
Staff Report
Attachment 1 - Red-lined Ordinance
Revised Attachment 1 - Red-lined Ordinance (Uploaded 6-7-2022) Resolution
Ordinance
Presentation
Attachments:
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2022/2023 ACTION PLAN AND APPROVAL OF GRANT
AGREEMENTS FOR PUBLIC SERVICES, FAIR HOUSING, AND
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
BACKGROUND: The proposed action will authorize submission of the Fiscal Year 2022/2023 Action Plan to the U.S. Department of Housing & Urban Development (HUD) and approve Grant Agreements for public services, fair housing, and HOPWA programs. HUD requires submission of the Annual Action Plan so that the City can receive federal housing and community development funds in the form of Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Housing Opportunities for Persons with AIDS (HOPWA) grants.
Santa Rosa is required to submit its Plan to HUD by 60 days after HUD releases the Fiscal Year 2022/2023 funding allocations and no later than August 16, 2022.
RECOMMENDATION: It is recommended by the Housing & Community Services Department that the Council, by resolution: 1) authorize submission of the Fiscal Year 2022/2023 Action Plan to the U.S.
Department of Housing & Urban Development (HUD); 2) approve the Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
Fiscal Year 2022/2023 Grant Agreements for public services funds with the Living Room Center, Catholic Charities of the Diocese of Santa Rosa (Family Support Center), and Catholic Charities of the Diocese of Santa Rosa (Homeless Service Center); fair housing funds with Fair Housing Advocates of Northern California; and Housing Opportunities for Persons with AIDS (HOPWA) funds with Face to Face/The Sonoma County AIDS Network, in the combined amount of $748,482; 3) authorize the Director of Housing and Community Services, or their designee to execute the Grant Agreements and any future amendments thereto for public services, fair housing, and HOPWA; and 4) authorize the City Manager to execute the annual federal funding agreements with HUD and any additional forms or documents required by HUD to implement the Fiscal Year 2022/2023 Action Plan.
Staff Report
Resolution
Exhibit A - Grant Agreement The Living Room
Exhibit B - Grant Agreement FHANC
Exhibit C - Grant Agreement Face to Face
Exhibit D - Grant Agreement FSC
Exhibit E - Grant Agreement HSC
Exhibit F - Fiscal Year 2022/2023 Action Plan
Presentation
Attachments:
16. WRITTEN COMMUNICATIONS
16.1 NOTICE OF FINAL MAP - BELLEVUE RANCH PHASE 7 - Provided for information.
Notice of Submittal
Location Map
Attachments:
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 13. Each speaker will be allowed three minutes.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
JUNE 7, 2022City Council
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The Open Government Ordinance (ORD-2020-018) was adopted by City Council in December 2020. This ordinance, adds Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full version of the Open Government Ordinance go to http://srcity.org/OpenGovOrdinance. To request a paper copy of the Open Government Ordinance contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.