Amendment to General Services Agreement
Form approved by the City Attorney 8-8-14
NINTH AMENDMENT
TO GENERAL SERVICES AGREEMENT NUMBER F000308
WITH GRANICUS, LLC
T
his Ninth Amendment to Agreement number F000308, dated January 26, 2012 (“Agreement”), is made as of this _______ day of _______________, 2022, by and between the City of Santa Rosa, a municipal corporation (“City”), and subsequently assigned to Granicus, LLC, a Minnesota Limited Liability Company authorized to do business in California (“Contractor”).
RE
CITALS
A. Cit
y and Contractor entered into the Agreement for Contractor to provide Public Meeting Video Streaming, Archiving, Agenda Man agement Solution Services, and Boards and Commissions Services, as previously amended by the First through Eighth Amendments that added services, increased compensation and extended the term of the Agreement.
B. Cit
y and Contractor now desire to amend the Agreement for the purpose of A) removing Legistar Laserfiche Integration (-$1,300/yr), effective June 30, 2022; B) retro-actively adding e-Comment, effective 3/16/2020; C) removing e-Comment (-$3,300/yr), effective June 30, 2022; D) incorporating Closed Capt ioning overages incurred in 2020/21 and 2021/22; E) removing Closed Captioning services (-$28,000/yr), effective June 30, 2022; F) adding Spanish Video Archiving, including a required additional Encoder purchase, effective July 1, 2022; G) adding Boards and Commissions Customized Reporting templates, effective July 1, 2022; H) adding ongoing GovDelivery SMS increased messaging allowance (initial year added via Am endment No . 8) ; and I) extending the contract and all remaining existing services for an additional five (5) years until June 30, 2027, including a 3% increase year - over-year on existing and new services, and a $10,000 contingency, with no change to existing terms and conditions.
B) e-C
omment retroactive $ 7,389.59 3/16/20 – 6/30/22
D) C losed Captioning overage $ 38,295.40 7/1/20 – 6/30/21 $ 24,360.00 7/1/21 – 6/30/22 est.
F) S
panish Video Archiving $ 6,370.96 7/1/22 – 6/30/27
And Encoder $ 4,500.00 One-Time Fee
G) Customized Reporting $ 800.00 One-Time Fee
H) S
MS Messaging Allowance $ 55,230.94 7/1/22 – 6/30/27
I) O
ngoing existing services $ 387,270.35 7/1/22 – 6/30/27 And C
ontingency $ 10,000.00
===========
T
otal: $ 534,217.24
Exhibit A
Amendment to General Services Agreement
Form approved by the City Attorney 8-8-14
AMENDMENT
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
1. SCOPE OF SERVICES
Exhibit B and Attachment Two to the Agreement, Exhibit B-1 to the Third Amendment, Exhibit B-2 to the Fourth Amendment, Exhibit B -3 to the Fifth Amendment, Exhibit B-4 to the Sixth Amendment, Exhibit B-5 to the Seventh Amendment, and Exhibit B-6 to the Eighth Amendment, are supplemented by Exhibit B-7 to this Amendment.
2. COMPENSATION
Section 4 of the Agreement is amended to increase the compensation payable to Contractor under the Agreement by Five Hundred Thirty -Four Thousand, Two Hundred Seventeen Dollars and Twenty-Four cents ($534,217.24), to read as follows:
“The total of all fees paid to Contractor for the satisfactory performance and completion of all services set forth in the Agreement shall not exceed the total sum of One Million, Two-Hundred Eighty -Three Thousand, Two-Hundred Fif ty-Nine Dollars and Thirty cents ($1,283,259.30). The Chief Fi nancial Officer is authorized to pay all p roper claims from various Charge Numbers.”
All other terms of the Agreement shall remain in full force and effect.
Executed as of the day and year first above stated.
CONTRACTOR:
Name of Firm: Granicus, LLC
TYPE OF BUSINESS ENTITY (check one):
_____ Individual/Sole Proprietor
_____ Partnership
_____ Corporation
__X__ Limited Liability Company
_____ Other (please specify: ___________)
Signature of Authorized Person:
By: _____________________________
Print Name:_______________________
Title: ____________________________
City of Santa Rosa Business Tax Cert. No.
____N/A____________________________
CITY OF SANTA ROSA
a Municipal Corporation
By:_________________________________
Print Name: Chris Rogers
Title: Mayor
APPROVED AS TO FORM:
____________________________
Office of the City Attorney
ATTEST:
____________________________
City Clerk
Attachment: Exhibit B-7 – Quotes for additional and ongoing services