Parklet Program Manual Adoption
Program Manual, Process & Fees
June 7, 2022
CITY COUNCIL
Deputy Director Gabe Osburn & Deputy Director Raissa de la Rosa
P L A N N I N G A N D E C O N O M I C D E V E L O P M E N T D E PA R T M E N T 1 2
PURPOSE
Allow the safe delineation
and repurposing of certain
spaces within public streets
that historically have been
used for auto-centric
functions in order to
broaden the potential for
the public right-of-way and
create vitality and activity in
commercial districts and
residential centers.
3 PUBLIC VS. PRIVATE PARKLETS
PRIVATE PARKLET
The owner of a private parklet
may limit the use of the parklet
to members of the public who
patronize the sponsoring
business.
PUBLIC PARKLET
Designed as publicly accessible open space,
members of the pubic may freely use the
parklet regardless of whether they patronize
the sponsoring business or not.
4 Existing Program – Sidewalk Café
Parklet Program
EXISTING AND PROPOSED PROGRAMS
Existing Program – Private
Property Outdoor Seating
Pathway & Duration
• Encroachment Permit application
• 1 year (renewed annually)
Process
1. Initial Review
• Check site suitability
• Provide clarity prior to development of construction drawings
2. Submission of Final Design Package
• Design drawings reviewed against manual requirements, codes, policies and standards • Includes required 15-day public noticing process
• Once approved, encroachment permit will be issued
5 PERMIT PATHWAY , DURATION AND PROCESS
Traffic Safety:
• Speed limit of 25 mph or less and a trip volume of less than 5,000 vehicles/day • 15’ from any street corner, intersection and active driveways • No installations in blue or red curb zones.
Utility Clearance:
• 7.5’ clear access must be provided to fire hydrants and Fire Department connections • Clearance from vented utility covers and overhead power lines Public Process:
• Adjacent owner and tenant permission needed when parklet encroaches on to adjacent frontage • Issues brought forward during public noticing process 6 LOCATION CRITERIA
7 Parking Space
Setbacks and
Allocations
• 3 Diagonal Spaces or
• 3 Perpendicular Spaces or
• 2 Parallel
Spaces per permit:
Staff discretion to increase the
number of spaces when unique
circumstances exist
SAMPLE PRELIMINARY SITE PLAN
8 Metered Parking Space Allocations:
• Balance the parking needs with the desire to activate public spaces • Avoid impacts to parking fund revenue
• Utilize surplus parking
• Delegate authority to the Parking Manager to set a cap on the number of metered parking spaces in the Downtown and Railroad Square areas • Initial cap will be set at 50 metered spaces, which generally reflects the number of spaces utilized under the temporary parklet program
• Permanent parklets will not be required to pay any one time or ongoing parking fee 9 DOWNTOWN STATION AREA
10 DESIGN – TRAFFIC SAFETY
1. Wheel stops
2. Soft hit post - reflectors
3. Depth reduced to create clearance
from travel lane
4. Water barricades when edge is
exposed to oncoming traffic
5. Speed limit of 25 miles per hour or
less and with a trip volume of less
than 5,000 vehicles per day
1 2
3 4
5 National Association of City Transportation Officials • All portions of the structure shall meet live loads and wind loads • All portions of the platform and the seating area shall meet all ADA requirements • Slip resistant surface materials
• Ensuring wheelchair users can access the parklet
• Ensuring that the correct percentage of the parklet seating is accessible to people with disabilities
• Slope
• Reduce vertical and overhead elements
• Roofing is strongly discouraged but can be allowed at the discretion of the Chief Building Official
• Reduce anchoring into the street
• Occupancy load calculations for private parklets
11 DESIGN – BUILDING REQUIREMENTS
12 DESIGN – GENERAL AESTHETICS
Every effort should be made to ensure the parklet adds to the beautification and visual character of the street scape.
• Modular and movable outdoor dining/seating furnishings • The design, materials and colors of outdoor furnishings shall be coordinated and match the associated business establishment’s design, colors and materials • All exposed support structures shall be covered with a visually pleasing product • Materials cannot create glare or illuminate an area offsite 13 DESIGN – GENERAL AESTHETICS
The following design elements will not be permitted:
• Pop-up tents
• Outdoor carpeting or faux lawn products
• Lattice (wood or plastic)
• Pallets
• Plastic table or chairs
• Plastic or vinyl fences, trellis, or furniture (including umbrellas) • Picket fencing
• Chain link fencing
• Hinged metal pet enclosures
14 DESIGN – AMENITIES
The following amenities are allowed and encouraged:
• Bike parking
• Native drought tolerant plantings
• Overhead umbrellas and canvas covers
• Warm tone string lights, lanterns and battery powered candles • Propane heaters consistent with Fire Department requirements • Trash, recycling and compost bins
15 PRIVATE
PARKLET
Water/Wastewater
Demand Fees
Processing, Plan Review,
Noticing, Inspection Fees
PUBLIC
PARKLET
FEES:
Total Estimated SR Parklet Fees
Proposed Santa Rosa Fee Model – YEAR 1
• Encroachment Permit (est. based on $7k construction cost): $720 • Public Information Services (noticing): $265
• Water and Sewer Demand Fees: $4,854
• Estimate based on 2K gallons of additional demand
• Only applies to private parklets
• May not apply if associated parcel has available fee credits Proposed Santa Rosa Fee Model – YEAR 2+
• Encroachment Permit: $128
16 Yr. 1 Permit Cost Range:
$985 to $5,839
Permit Renewal - annual:
$128
• Requires permission from adjacent owner/tenant when the parklet extends in front of another business.
• 15-day public review period - notice sent to tenants and owners within a 600’ radius.
• Staff will work with applicant to address community concerns 17 Application Review
Manual Creation
• Coordination with Downtown and Railroad Square Districts • Direct interaction with temporary permit holders
PUBLIC REVIEW PROCESS
18 PROGRAM ELEMENTS
• COVID-19 relief
• Private use
• Minimal requirements
• Allowed under City Code Chapter 13
PROGRAM TERMINATION
• No new temporary permits after manual adoption
• Temp Seating removed by September 12, 2022
• Temp seating can remain during permit review
• City may remove seating at permit holder’s expense
TEMPORARY OUTDOOR SEATING PROGRAM
19 Authorize the Director of the Planning and Economic Development Department to execute future updates to the program manual in the following areas:
• Fee references
• Local, State and Federal code references
• Permitting procedures and application processes
FUTURE MANUAL UPDATES
Recommendations
1. Adopt the Parklet Program Manual Adoption, outlining requirements to expand a business’ outdoor operating space on a public street and assign existing service fees to applications initiated under the program
2. Authorize the Director of Planning and Economic Development to approve future changes to the Parklet Program Manual when references to Local, State and Federal Code requirements, adopted fees or application submittal processes require updating
3. Authorize the Parking Manager to determine the total number of meter parking spaces within the Downtown Station Area that may be utilized for the permanent parklet program
20