RESOLUTION NO. RES-2022-115
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FOLLOWING: 1) grant agreements for the provision of homeless services with Catholic Charities of the Diocese of Santa Rosa (Homeless Outreach Services Team in the amount of $1,035,450), YWCA Sonoma County (Safe House Shelter Program in the amount of $50,000), and Community Action Partnership of Sonoma County (HCA Family Fund in the amount of $60,000) FOR FISCAL YEAR 2022/2023 (YEAR ONE) AND CONTINUING for up to five years total (Fiscal Year 2022/2023 to Fiscal Year 2026/2027) on a conditional basis; 2) AUTHORIZING THE CHIEF FINANCIAL OFFICER TO PAY ALL PROPER CLAIMS AND COSTS WHEREAS, following the issuance of a Request for Proposals (RFP) for the provision of homeless services and operation of the Samuel L. Jones Hall Homeless Shelter (SJH) for Fiscal Year 2022/2023, subsequent review by an evaluation committee and staff recommendation, on February 22, 2022, Council, by RES-2022-023, approved continuing with homeless services providers which currently contract with the City and submitted applications in response to the RFP – Catholic Charities (Homeless Services Center, Family Support Center, and Homeless Outreach Services Team) and YWCA Sonoma County (Safe House Shelter); and WHEREAS, Council also directed staff to prepare agreements for these programs for the initial period July 1, 2022 to June 30, 2023 (Year 1) and continuing for up to five years total (Fiscal Year 2022/2023 to Fiscal Year 2026/2027) on a conditional basis subject to contractor performance and funding availability; and WHEREAS, the agreements for the Homeless Services Center (HSC) and Family Support Center (FSC), which receive Community Development Block Grant (CDBG) funding through the Public Services Program will be considered under a separate item on the June 7, 2022 Council agenda per U.S. Department of Housing and Urban Development (HUD) requirements; and WHEREAS, an agreement with Community Action Partnership of Sonoma County (CAP Sonoma County) for the HCA Family Fund, an agency which currently contracts with the City and applied for funding under the City’s Public Services Program, is also being recommended under this agenda item due to limited CDBG resources; and WHEREAS, the recommended grant amounts for Fiscal Year 2022/2023 are as follows:
Catholic Charities – Homeless Outreach Services Team (HOST) $1,035,450
YWCA Sonoma County – Safe House Shelter
$50,000
CAP Sonoma County – HCA Family Fund
$60,000
Total
$1,145,450
WHEREAS, the proposed services are exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378; and WHEREAS, the City desires to enter into new agreements with Catholic Charities (HOST), YWCA Sonoma County (Safe House Shelter), and CAP Sonoma County (HCA Family Fund) subject to Council’s approval of the Fiscal Year 2022/2023 budget.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves the Grant Agreement for homeless services with Catholic Charities (HOST in the amount of $1,035,450), in substantially the same form as Exhibit A to the resolution, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the Council approves the Grant Agreement with YWCA Sonoma County (Safe House Shelter in the amount of $50,000) , in substantially the same form as Exhibit B to the resolution, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the Council approves the Grant Agreement with CAP Sonoma County (HCA Family Fund in the amount of $60,000) , in substantially the same form as Exhibit C to the resolution, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the Council authorizes the Director of Housing and Community Services to execute the Grant Agreements between the City of Santa Rosa and these contractors for the period July 1, 2022 to June 30, 2023 (Year One), subject to Council’s approval of the Fiscal Year 2022/2023 budget.
BE IT FURTHER RESOLVED that Council authorizes the Chief Financial Officer to pay all proper costs and claims for Year One of these contracts (HOST in the amount of $1,035,450, Safe House Shelter in the amount of $50,000, and HCA Family Fund in the amount of $60,000) out of Charge No. 340707 not to exceed a combined total amount of $1,145,450. / / /
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BE IT FURTHER RESOLVED that Council authorizes the Director of Housing and Community Services to execute an extension to the Agreement to fund subsequent years (Fiscal Year 2023/2024 to Fiscal Year 2026/2027) subject to contractor performance and the appropriation of funding by Council, which extension shall be subject to approval as to form by the City Attorney.
IN COUNCIL DULY PASSED this 7th day of June, 2022.
AYES: (6) Mayor C. Rogers, Vice Mayor Alvarez, Council Members Fleming, MacDonald, N. Rogers, Schwedhelm
NOES: (0)
ABSENT: (1) Council Member Rodriguez
ABSTAIN: (0)
ATTEST: ___________________________ APPROVED: ____________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Exhibit A – Grant Agreement for Homeless Outreach Services Team Program Exhibit B – Grant Agreement for YWCA Sonoma County
Exhibit C – Grant Agreement for HCA Family Fund Program Reso. No. RES-2022-115
Reso. No. RES-2022-115