City Council Meeting
July 12, 2022
Jason Parrish, Administrative Services Officer
Recreation and Parks
1 FIRST AMENDMENT TO
PROFESSIONAL SERVICES
AGREEMENT NUMBER F001345
WITH PERFECTMIND INC.
Perfect Mind – Recreation
Management
2 • In 2016, an RFP was conducted to replace and
update technology for the recreation management
system. Perfectmind, Inc. was determined as the
most qualified responder and the City Council
awarded a $370,240 contract on February 7, 2017
with full activation on February 2, 2018.
• The Perfectmind, Inc. platform is used on an annual
basis to register approximately 22,000 participants
for classes, book 9,000 facility rental reservations,
sell 90,000 admission tickets at Howarth Park and
process over $3,500,000 in General Fund revenue.
Perfect Mind Contract Renewal
• This item seeks to extend the term of the current
recreation management software contract with
Perfectmind, Inc. by an additional five years, from 2022 through 2027. This extension totals $341,100,which
$68,220 annually over the five years, and conforms to
the terms of service approved by the City Council as
part of the original Perfectmind, Inc. professional
services agreement in 2017.
• Annual software licensing costs of $68,220 will be offset by the $58,350 currently budgeted for the Perfectmind,
Inc. system. The cost difference is anticipated from
existing budgeted resources with no additional net
increase to the General Fund.
3 Recommendation
RECOMMENDATION: It is recommended by the
Recreation and Parks Department that the Council,
by resolution, approve a First Amendment to
Professional Services Agreement Number F001345
with Perfectmind Inc., British Columbia, for recreation management software to extend the contract for an
additional five (5) years and increasing compensation
by $341,000, for a total contract amount not to
exceed $711,340.
4 Questions?
5